october 2001 chicago, illinois, usaewh.ieee.org/soc/ias/chapters-memb-dept/workshop/cmd2001.pdfieee...

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Chapters Workshop

Chicago, Illinois, USA

October 2001

Chapters Workshop

Chicago, Illinois, USA

October 2001

IEEE IAS Chapters & M

embership D

epartment W

orkshop 2001IEEE IAS Chapters &

Mem

bership Departm

ent Workshop 2001

Work

shop A

genda

Work

shop A

genda

8:30 - 8:50IN

TRO

DU

CTION

S

8:50 - 10:00CH

APTERS D

EPARTM

ENT O

VERVIEW

DEPAR

TMEN

T ACTIVITYCH

APTER D

EVELOPM

ENT

LEADER

SHIP M

ANU

ALM

EMBER

SHIP D

EVELOPM

ENT

IAS CON

GRESS

10:00 - 10:15BR

EAK

10:15 - 12:00PR

OG

RAM

S AVAILABLE TO CH

APTERS

IAS ON

THE W

EBPLAN

NIN

G SU

CCESSFUL CH

APTER M

EETING

S

12:00 - 1:30LU

NCH

1:30 - 1:45CH

APTER AW

ARD

S 1:45 - 3:15

CHAPTER

EXPERIEN

CES AND

DISCU

SSION

3:15 - 3:30CLO

SING

REM

ARKS &

ADJO

RN


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IEE

E O

rganiza

tion

IEE

E O

rganiza

tion

IEEE

RAB

Regions

Sections

TAB

Divisions

Societies

Chapters


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Org

aniza

tion

IAS

Org

aniza

tion

Executive Board

StaffD

epartments

Operating

Departm

ents

Awards

Chapters & M

embership

EducationM

eetingsPublicationsStandards

Industrial & Com

mercial

Power System

sIndustrial Pow

erConversion System

sM

anufacturing Systems

Developm

ent &ApplicationsProcess Industries

Council

StandingCom

mittees

Const & Bylaw

sElectronic Com

mFinancial PlanningLong R

ange PlanningN

ominating

InterSociety Cooperation


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

CM

D O

rganiza

tion

IAS

CM

D O

rganiza

tion

Departm

ent ChairM

ark Harris

Comm

unications Comm

itteeErling H

esla

Electronic Publications Comm

ittee

Manual Com

mittee

Darin H

ucul

Developm

ent Comm

itteeD

arin Hucul

DL &

RS Program

Comm

itteeM

.A. Rahm

an

Area Chairs

Chapter Chairs

Mem

bership Comm

itteeClayton R

eid

Ch

ap

ters

an

dM

em

be

rsh

ip B

ud

ge

t

Ch

ap

ters

an

dM

em

be

rsh

ip B

ud

ge

t

Mark H

arrisM

ark Harris


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

CM

D B

udget

IAS

CM

D B

udget

Chapters•

Videos, Tutorials, Awards, Area Chairs etc.

•Support, Aw

ards, Office Supplies

•Seed M

oney, Promo for R

8, 9, &10

•Travel Costs for Speakers, W

eb Site

Mem

bership•

Drives, M

arketing, Brochures, Advertising,O

ffice Supplies, Fees & Expenses


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

CM

D B

udgets

/Actu

als

CM

D B

udgets

/Actu

als

T. A

. Nondahl, T

reasurer1

99

71

99

81

99

92

00

02

00

12

00

22

00

2

2

8-M

ay-2

00

1A

ctu

als

Ac

tua

lsA

ctu

als

Ac

tua

lsB

ud

ge

tB

ud

ge

tB

ud

ge

t

09

:49

:55

from

T

AB

pe

r T

AN

Ap

pro

ve

dA

pp

rov

ed

with

$

40

k

Bu

dg

et

Ex

pe

ns

eB

y E

xBd

By

ExB

dP

rop

os

ed

S

he

ets

Sh

ee

t5

/1

5/

00

5/

4/

01

Cu

tsC

HA

PT

ER

S

&

ME

MB

ER

SH

IP

DE

PT

. T

OT

AL

$58,505

$39,199

$66,500

$65,117

$94,800

$94,800

$76,000

Area C

hairs, Videos,

Tu

toria

ls, A

wa

rds,

Ad

min

.$22,827

$21,134

$3,760

$22,628

$32,500

$32,500

$17,000

Chapters C

omm

unication C

omm

.$577

$0

$5,104

$14,000

$14,000

$14,000

Chapters D

evelopment

Com

m.

$4,717

$2,565

$16,500

$1,545

$7,500

$7,500

$7,500

Chapters M

anual Com

m.

$0

$0

$500

$500

$500

Electronic P

ublications C

om

mitte

e.

$0

$0

$1,000

$1,000

$1,000

Distinguished Lecturer

Com

m.

$12,538

$4,428

$9,600

$4,492

$15,300

$15,300

$12,000

IAS

Mem

bership Com

m.

$17,846

$11,072

$29,250

$26,242

$16,000

$16,000

$16,000

Myers/S

mith

(Me

mb

ersh

ip)

$0

$0

$7,390

$5,106

$8,000

$8,000

$8,000

Budgeted

6447074800

8712094800

94800


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

CM

D B

udget

CM

D B

udget

IEEE is operating with a deficit budgets to

–Support investm

ent in major initiatives

•electronic services such as Xplore etc

–H

owever..

•Stock M

arket recent poor performances

resulted in income shortfall

•Corporate reserves exhausted

•Results in reduction of society reserves–

Societies are profit centers–

Societies have to adjust budgets accordingly


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

CM

D B

udget

CM

D B

udget

Effect on the IAS 2002 Budget–

reduced by $40K from $345K to $305K

–Chapters and M

embership budget

•reduced by $18.8K from

$94.8K to $76K–

nb CMD

is large portion of total IAS budget 25-30%

CMD

typically under-spends2001 budget O

K


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Budgets

IAS

Budgets

What’s the m

essage hereChapters and M

embership are considered

vitally important

Funding is strongChapters are encouraged to takeadvantage of every thing that is offered

IAS

Ad

min

istra

tion

Offic

e

IAS

Ad

min

istra

tion

Offic

e

Mark H

arrisM

ark Harris


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Adm

inis

tratio

n O

ffice

IAS

Adm

inis

tratio

n O

ffice

The Administrative O

ffice of the IEEE IndustryApplications Society functions as a planner,facilitator and coordinator of IAS activities w

hileproviding logistical support.It is the contact point for the Society.The O

ffice reports to and is accountable to theExecutive Board, operating w

ithin the policies ofthe Executive Board. The office form

ally reportsto the board at each Exec. Board m

eeting on itsactivities.


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Adm

inis

tratio

n O

ffice

IAS

Adm

inis

tratio

n O

ffice

Specific functions are as follows:

–IAS Archives

–IEEE H

eadquarters Liaison–

IAS Exec. Board Administration

–IAS O

rganizational Records

–IAS O

ffice Telephone–

IAS Mem

ber Support–

IAS CD Product Support


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Adm

inis

tratio

n O

ffice

IAS

Adm

inis

tratio

n O

ffice

Bob and Lee Myers

–799 Beverly G

len Los Angeles, CA 90077-3101310 446 8370 (V)310 446 8390 (F)

Office Toll Free N

umber

Ch

ap

ter

De

ve

lop

me

nt

Ch

ap

ter

De

ve

lop

me

nt

Darin H

uculChapters D

evelopment Chair

Darin H

uculChapters D

evelopment Chair


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Develo

pm

ent

Chapte

r Develo

pm

ent

Topics–

Strategic Plan–

New

Chapters–

Intersociety Initiative–

Chapters Promotion


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Stra

tegic

Pla

nS

trate

gic

Pla

n

xx

Chapter Officer Training Video

(4 yr cycle)

x x x 1997

xx

Sections' Congress

xx

xx

World W

ide Advertising

xx

xx

Rescue Inactive Chapters

xx

xx

Grow

Chapters by 5%

20022001

19991998


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Develo

pm

ent

Chapte

r Develo

pm

ent

Topics–

Strategic Plan–

New

Chapters–


Chapters Promotion


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Gro

w C

hapte

rs b

y 5

%G

row

Chapte

rs b

y 5

%

5% m

eans 4-5 new chapters per year

North Am

erica and Canada more stable

mem

bership and regional organizationH

igh mem

bership growth in R

8, R9 and

R10

More chapters to m

eet increasingm

embership needs in these regions


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Identify

Pote

ntia

l Chapte

rsId

entify

Pote

ntia

l Chapte

rs

Analyze Section and Society mem

bershipdata to locate:–

Sections without IAS chapters that have

enough mem

bers to support a chapter–

12 mem

bers minim

um requirem

ent–

25 mem

bers more realistic

Sources:–

Annual Report of the Secretary

–SAM

IEEE Society mem

bership database


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

New

Chapte

rs L

ast 5

Years

New

Chapte

rs L

ast 5

Years

Croatia

Benelux

Egypt

Germ

any

R8

Boise

R1-7

2001N

orway

Saudi Arabia

Yugoslavia

Macedonia

2000

1999

1998

Calcutta

ArgentinaVenezuela

1997

R10

R9

Jacksonville(U

SA

)U

KC

S ItalyT

urkey

Peru

Bom

bay


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Regio

nal S

urv

ey

Regio

nal S

urv

ey

913537

1181547

1027928

850961

950704

IASM

embers

PotentialChapters

IASChapters

Sections

Region

113

114

36

58

41

169

156

168

69

109

4731

3621

3524

2448

2523

109

87

65

43

21

Potential Chapters defined as Sections with m

ore than 25 IAS mem

bers


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Develo

pm

ent

Chapte

r Develo

pm

ent

Topics–

Strategic Plan–

New

Chapters–


Chapters Promotion


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Join

t Chapte

rsJoin

t Chapte

rs

A joint chapter can provide–

Critical mass to establishing technical

outlet to serve mem

bership–

A means of strengthening chapters in

times of stress


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Inte

rSocie

ty C

oopera

tion

Inte

rSocie

ty C

oopera

tion

InterSociety joint chapter initiative between:

–PELS (Pow

er Electronics Society)–

PES (Power Engineering Society)

–IES (Industrial Electronics Society)

–IAS (Industry Applications Society)

To identify potential opportunities for jointchapters w

here each society mem

bership is small

To identify weak chapters that m

ay benefit frombecom

ing a joint chapter


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Develo

pm

ent

Chapte

r Develo

pm

ent

Topics–

Strategic Plan–

New

Chapters–


Chapters Promotion


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Pro

motio

nC

hapte

r Pro

motio

n

Chapter promotion is a continuous activity

–N

ewsletter articles

–D

irect mail to Society m

embers

–E-m

ail to Society mem

bers–

Direct m

ail and E-mail to Section leadership

–D

irect contact with Section and R

egionalleadership

–D

istinguished Lecturer Tour offers toSections


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Pro

motio

nC

hapte

r Pro

motio

n

Chapters Departm

ent sent e-mail

–D

irect to IAS Mem

bers in Spain, SaudiArabia, Sw

itzerland and France–

Offering support to establish chapters

–H

as resulted in new chapters in Spain,

France and Saudi Arabia so farD

irectly approaching IAS mem

bershipalw

ays more fruitful approach

Ch

ap

ters

Le

ad

ers

hip

Ma

nu

al

Ch

ap

ters

Le

ad

ers

hip

Ma

nu

al

Darin H

uculD

arin Hucul

��

Netw

orkin

g th

e Wo

rld™

®

��

��

��

��

��

��

�

��

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embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Vis

ion S

tate

ment

Vis

ion S

tate

ment

To publish an IAS Chapter LeadershipM

anual that will help chapter executives

around the world build, m

aintain and growstrong and healthy chapters that deliver

timely, inform

ative and professionalprogram

s to IAS mem

bers


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Go

al

Go

al

For all chapter leaders to have a current,accurate and easy-to-use reference

manual


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Ch

ap

ters

Le

ad

ers

hip

Ma

nu

al

Ch

ap

ters

Le

ad

ers

hip

Ma

nu

al

Published in Novem

ber 2000Issued to all Chapter Chairs and Area ChairsTopics Include:–

Operations

–Sources of H

elp–

Program Planning

–Chapter D

evelopment

–Contacts

–D

ata–

Forms

Available through Chapters Departm

ent


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Conte

nts

Conte

nts

Basic Chapter Operations

Sources of Help

Program Planning

Chapter Developm

entIAS CM

D Contacts

Useful IEEE E-m

ail and Web Sites

Forms

Me

mb

ers

hip

De

ve

lop

me

nt

Me

mb

ers

hip

De

ve

lop

me

nt

Clayton Reid

Mem

bership Developm

ent Chair

Clayton Reid

Mem

bership Developm

ent Chair


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Mem

bers

hip

Goals

IAS

Mem

bers

hip

Goals

3% G

rowth Each Year

1999 Actual: -4.7% (changed fee structure)

2000 YTD: -4.2%

FACTIt Takes Approxim

ately 1,600 New

Mem

bers a Year to Maintain Zero G

rowth


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Mem

bers

hip

Sta

tistic

sM

em

bers

hip

Sta

tistic

s

11

,39

51

1,1

991

1,1

43

12

,12

2

12

,51

4

12

,93

71

2,7

93

12

,18

5

11

,58

1

10,0

00

10,5

00

11,0

00

11,5

00

12,0

00

12,5

00

13,0

00

Me

mb

ers

92

93

94

95

96

97

98

99

00

Year


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

2000 IA

S In

centiv

es

2000 IA

S In

centiv

es

Chapter receives $25 for everym

ember beyond the quota up

to $1,000Extra $500 to the sm

all andlarge chapters w

ho have them

ost new m

embers

Results based on the 2000

IEEE Secretary’s Report

Each Chapter has target quota of 6% grow

th


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Encourage Senior Mem

ber Applications–

10+ years active professional practice

including at least 5 years significantperform

ance, contributions andaccom

plishments in the profession

–Requires 3 Senior M

ember or Fellow

references

IEEE sends $10 to Section for each newSenior M

ember

Senio

r Mem

ber In

centiv

es

Senio

r Mem

ber In

centiv

es

IAS

Co

ng

ress

20

01

IAS

Co

ng

ress

20

01

Mark H

arrisM

ark Harris


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Mem

bers

hip

Surv

ey

IAS

Mem

bers

hip

Surv

ey

The IEEE Industry Applications Societyconducted an extensive m

embership

survey in 1999.–

Over 2,400 m

embers participated in the

survey.

The IAS Executive Board performed a

preliminary evaluation of the survey

results in Decem

ber 2000.–

It was decided to hold an “IAS Congress”


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss

IAS

Congre

ss

Two critical, strategic issues w

ere thefocus of this IAS Congress

•Attracting m

ore "Graduates of the last decade"

(GO

LD) young engineers to becom

e active inthe IEEE IAS at both the Technical Com

mittee

level and at the Local Chapter/Section level.•

Providing a significant increase in continuingeducation opportunities (tutorial outreach+

++

) focused on our industrial mem

bers.


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss

IAS

Congre

ss

The objectives of the conference would be

–Focus on these issues

–produce actions

Logistics–

Provide environment to discuss issues

–Best if arranged as an independent m

eeting,how

ever•

Expensive•

Difficult to get coordinate personnel

–Piggyback on an IAS conference/event


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss

IAS

Congre

ss

2001 IEEE IAS Pulp & Paper Industry

Conference, Portland, Oregon

– Saturday/Sunday June 16/17,

Organized by

•M

ark Nelm

s (IAS President-elect)•

Lanny Floyd (Power System

Engineering Dept. Chair)

•Andy Sm

ith (IAS Magazine Editor)

•Bob Lorenz (IAS President)

–Facilitator (H

elp focu

s on the issues)•

Henry Shein, w

ell recognized IEEE staff mem

berfacilitated the congress


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss

IAS

Congre

ss

The invited group included all representatives inleadership positions.

•Chairs of all IAS Technical Com

mittees (16)

•Chairs of all IAS Staff D

epartments (6)

•Chairs of all IAS O

perating Departm

ents (4)•

IAS Society Officers (5)

•O

ther IAS Executive Board mem

bers (6)•

IAS Magazine &

Trans. Editors (2)•

IAS Conference Coordinator•

IAS Administrator


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss - R

esults

IAS

Congre

ss - R

esults

Restructure the Education D

ept. to focuson tutorials w

ith participation by eachconference offering tutorials and onasynchronous continuing education–

Mark H

alpin (IAS Education Dept. Chair) to

lead.


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss - R

esults

IAS

Congre

ss - R

esults

To do market research for tutorials and

continuing education - via Surveys atm

eetings P&PIC, PCIC and IAS Annual

meeting

–M

ark Halpin (IAS Education D

ept.Chair) tolead along w

ith Roger Jones (P&

PI TCChair, Jim

Hill (P&

CI TC Chair), etc.


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss - R

esults

IAS

Congre

ss - R

esults

To collect and organize past and futureIAS tutorials on our IAS W

ebsite–

Prasad Enjeti (IAS Webm

aster) to lead andIAS Adm

inistrative office.

To set up monthly IAS m

ember em

ailm

essage (on screen only) with hyperlinks

–IAS Exec. Board w

ith IAS Administrative


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Congre

ss - R

esults

IAS

Congre

ss - R

esults

To develop a mentoring program

within

IAS–

Jerry Hudgins (IAS Vice President) to lead.

To develop technology-focused, regionalw

orkshops–

Mark H

arris (IAS Chapters & M

embership

Dept. Chair) to lead.

Ch

ap

ters

Wo

rksh

op

Ch

ap

ters

Wo

rksh

op

15 Minute Break

15 Minute Break

Pro

gra

ms A

va

ilab

leto

Ch

ap

ters

Pro

gra

ms A

va

ilab

leto

Ch

ap

ters

Mark H

arrisM

ark Harris

THE PUNY

PAYOFF FROM

OFFICE COMPUTERS

EDITORIAL

HSpecial Report

MANAGEMENT'S

NEWEST STEP

Cover StoryTHE COMPUTER

SLUMPSpecial Report

MANAGEMENT DISCOVERS

THE HUMAN SIDE OF AUTOMATION


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Mis

sio

n S

tate

ment

IAS

Mis

sio

n S

tate

ment

IAS is a world leader in the advancem

entof technology and dissem

ination oftechnical inform

ation to supportprofessionals engaged in the applicationsof electrical and electronic engineering toindustryChapters and M

embership Program

sprovide that “technical inform

ationdissem

ination”


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Established in 1990Six D

Ls elected to two-year term

s. DLs

must be IEEE Fellow

s$10,000 annually (20 lectures)H

ow Program

Works

–Society reim

burses DL for travel up to $500

per lecture–

Chapter makes arrangem

ents with D

L–

Chapter/Section covers local expenses

DL P

rogra

mD

L P

rogra

m


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Allows IAS Chapters access to D

Ls from IES,

PELS & PES (Societies w

ith similar technical

interests)H

ow Program

Works

–D

L expenses covered from sponsoring Society

–Chapter m

akes arrangements w

ith sponsoringSociety D

L Program Chair

–w

ww

.ieee.org/organizations/tab/ciaoverview1.htm

l

Inte

r-Socie

ty D

L P

rogra

mIn

ter-S

ocie

ty D

L P

rogra

m


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Provides access to quality presentations byknow

ledgeable regional speakers$4,500 annually (15 engagem

ents)H

ow Program

Works

–Society reim

burses RS for travel up to $300

per lecture–

Chapter makes arrangem

ents with R

S–

Chapter/Section covers local expenses

Regio

nal S

peaker P

rogra

mR

egio

nal S

peaker P

rogra

m


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Allows IAS Chapters access to successful

tutorials presented at an IAS conferenceH

ow Program

Works

–Run by the IAS Education D

ept–

Tutorials will be selected by Education D

ept–

Up to $1,250 (each) w

ill be reimbursed by

IAS for up to two presenters to cover

travel/materials

–Four on-site tutorials funded for 2001

Tuto

rial O

utre

ach P

rogra

mT

uto

rial O

utre

ach P

rogra

m


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Provides seed money to chapters to assist

with the developm

ent of chapter tutorialprogram

s$500 per chapter tutorialH

ow Program

Works

–Chapter requests funds from

ChaptersD

ept–

If the tutorial is successful the fundsshould be returned for other chapters’ use

Tuto

rial S

upport

Tuto

rial S

upport


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Provides chapters access to qualitytechnical videos for use at IAS chaptertechnical m

eetings$1,000 annually (2 new

titles)H

ow Program

Works

–N

ew titles added based on chapter

requests–

Videos loaned to chapters–

VHS &

PAL formats

Technic

al V

ideo L

ibra

ryT

echnic

al V

ideo L

ibra

ry


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Full-day workshop for chapter chairs at the

Society’s Annual Meeting

$11,500 annually (20-25 chairs)H

ow Program

Works

–D

ept provides full registration to conference–

Workshop covers program

s & strategic plans

–Provides forum

for discussion–

Workshop booklet provided

Annual C

hapte

rs W

ork

shop

Annual C

hapte

rs W

ork

shop


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Semi-annual new

sletterH

ow It W

orks–

4-6 page document

providing information on

chapter programs, new

sand departm

ent initiatives–

E-mailed in PD

F to chapterchairs

–M

ailed to those w/o e-m

ail

CHAPTERS NEW

SLETTER

Se

rvin

g 9

1 C

ha

pte

rs W

orld

wid

e

Jan

ua

ry 2

00

0

So

cie

ty P

res

ide

nt M

es

sa

ge

Ca

io F

erre

ira

IAS

Pre

sid

en

t

I want to take this opportunity to w

ish all IAS C

hapters the very best in 2000. I am

very proud of all our Chapters.

Throughout the w

orld, they are the critical link between

our Society and its mem

bers at a local level. The Society

envisions a role of global leadership in the dissemination

of technical information to the practicing engineer, and

in assisting the technical and professional development of

Society mem

bers. The C

hapters are critical to the Society in achieving this vision.

The IA

S Chapters can count on the utm

ost support from

the Society Executive B

oard in all efforts to deliver world

class programs to local Society m

embers. T

he Chapters

Departm

ent offers a host of products and services to the C

hapters, including the Distinguished L

ecturers and R

egional Speakers programs, T

echnical Video L

ibrary, C

hapters Orientation W

orkshops, etc. Our goals for the

year 2000 include adding new products and new

services for our C

hapters (for example, w

e are creating a Technical

Tutorials Program

).

I am confi dent that our C

hapters will grow

and excel in the new

millennium

, with the continuing developm

ent of new

products and services for our mem

bers, and with strong

leadership within this departm

ent, including all of you, our C

hapter chairs and offi cers.

De

pa

rtme

nt C

ha

ir’s Me

ssag

eK

ev

in P

ete

rso

n

Ch

ap

ters

& M

em

be

rsh

ip D

ep

t Ch

air

The C

hapters and Mem

bership Departm

ent exists to support chapters and offer any assistance you m

ay need to run successful program

s for your mem

bers. We appreciate

any comm

ents or suggestions from chapters on program

s and services you w

ould like to see from the Society.

This new

sletter is the product of a suggestion. We w

ill be publishing the IA

S Chapters N

ewsletter on a sem

i-annual basis in an effort to im

prove comm

unication of the products and services available to IA

S chapters. The

newsletter w

ill be:

1. E-m

ailed in .PDF form

at to all chapter chairs who

have provided e-mail addresses.

2. Mailed to chapter chairs w

ithout e-mail addresses.

3. Posted on the Chapters &

Mem

bership web site.

Please take the time to brow

se through the material in the

newsletter. O

ur goal is to provide useful information for

chapters and mem

bers.

Bring a copy of the new

sletter to your chapter meeting

and share it with the other offi cers. L

et me know

if there is anything else that you believe can help im

prove or streamline com

munications by e-m

ailing me at

[email protected].

we

bs

ite: w

ww

.iee

e.o

rg/

ias

co

ntin

ue

d o

n p

ag

e 2

��

Netw

orking the World™

®

��

��

��

��

��

� ��

�

So

cie

ty O

ffi ce

rs

President C

aio A. Ferreira

Vice P

resdient Robert D

. Lorenz

Secretary R. M

ark Nelm

s

IAS

A P

ub

lica

tion

of th

e C

ha

pte

rs a

nd

Me

mb

ers

hip

De

pa

rtme

nt

Chapte

rs N

ew

sle

tter

Chapte

rs N

ew

sle

tter

IAS

….‘O

n th

e W

eb

’IA

S…

.‘On

the

We

b’

Mark H

arrisM

ark Harris


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Web S

erv

ices

IAS

Web S

erv

ices

IAS Hom

e PageIAS Chapter and M

embership H

ome Page

IAS and IAS Joint Chapter Pages–

Linked to CMD

IEEE Web services

–Volunteer help

–Chapter H

elp–

Web H

elp


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Socie

ty H

om

e P

age

IAS

Socie

ty H

om

e P

age


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Onlin

e M

em

bers

hip

IAS

Onlin

e M

em

bers

hip


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

CM

D H

om

epage

IAS

CM

D H

om

epage


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Why a

Chapte

r Web S

ite?

Why a

Chapte

r Web S

ite?

Effective means of com

munication

Single location with “m

ost current”inform

ationConvenient reference for Chapterm

embers..and visitors

Cost is minim

al - just need volunteer toupdate regularly–

Important to keep up to date


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Item

s to

Inclu

de

Item

s to

Inclu

de

Chapter activities and special eventsChapter officer inform

ation with hyperlinks

Society / Section affiliationO

n-line meeting registration

Copy of Chapter newsletter (in PD

F)Links to IAS CM

D w

eb site and Region

web site

Information regarding m

embership


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IEE

E E

WH

Serv

ices

IEE

E E

WH

Serv

ices

Entity Web H

ostingFree service available to IEEE chaptersRegister for service

Entity responsible for data backupProvides tem

plate service and style guidesFTP uploads

ww

w.ew

h.ieee.org


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

http

://ww

w.e

wh.ie

ee.o

rg/

http

://ww

w.e

wh.ie

ee.o

rg/


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IEE

E C

hapte

r Support

IEE

E C

hapte

r Support


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

IAS

Chic

ago W

ebP

ages

IAS

Chic

ago W

ebP

ages


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Calc

utta

WebP

ages

Calc

utta

WebP

ages

Pla

nn

ing

Su

cc

essfu

lC

ha

pte

r Me

etin

gs

Pla

nn

ing

Su

cc

essfu

lC

ha

pte

r Me

etin

gs

Erling Hesla

Chapters Comm

unications Chair

Erling Hesla

Chapters Comm

unications Chair


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Defin

ition #

1D

efin

ition #

1

“A Chapter is a technical subunit of one orm

ore Sections, or a Regional Council,

constituted by a minim

um of 12 m

embers of

a Society…. concerned to represent and

fulfill the needs of the mem

bers and them

issions of IEEE.”-TAB Bylaw

s, Section T-1001


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Defin

ition #

2D

efin

ition #

2

“A Chapter is a technically-orientedorganizational unit…

formed to prom

ote theinterests of Section M

embers in a specific

technical area associated with one or m

oreof the IEEE Societies.”-TAB O

perations Manual, Page 49


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Defin

ition #

3D

efin

ition #

3

“(IEEE) purposes are: a) scientific andeducational, directed tow

ards theadvancem

ent of the theory and practice ofelectrical engineering, electronics, radio and

allied branches of engineering… b)

professional, directed towards the

advancement of the standing of the

mem

bers of the profession it serves.”-IEEE Constitution, Article 1, Section 2


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Dis

sem

inatio

n C

hannels

Dis

sem

inatio

n C

hannels

Channels for technical information exchange:

PublicationsConferences / M

eetings / Symposia…

Chapters


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Advanta

ges

Chapte

r Advanta

ges

FasterM

ore informal

More responsive

Present new technologies

WIP / incom

plete ideas can be presentedD

irectly involves the working/research

peopleCan do tutorials, educational presentations


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Advanta

ges

Chapte

r Advanta

ges

Can present non/marginally technical areas

Can feed into Society, its technicalpublications and m

eetings

In summ

aryCan respond quickerThe bar is low

erBe m

ore flexible


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Importa

nce o

f Meetin

gs

Importa

nce o

f Meetin

gs

One of the m

ost visible and valuable ways

in which a chapter serves its m

embers

Help achieve the goals of education and

professional advancement

Provide a uniform w

ay to manage chapter

businessM

aintain a healthy environment for

mem

bership retention and growth


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Stru

ctu

re fo

r Success

Stru

ctu

re fo

r Success

Set up a comm

ittee to implem

ent activities–

The Chapter officers may not be enough

–Som

eone must have the ultim

ateresponsibility

Spread the effort–

Avoid getting spread to thin–

Avoid burn-out–

Get a variety of inputs / view

points


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Stru

ctu

re fo

r Success

Stru

ctu

re fo

r Success

Periodic meetings/telecom

to see howthings are goingKeep a record of past technical activitiesthat gets passed on to new

volunteers–

Can be used to identify “hot” topics–

Source of speakers for other chapters


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Successfu

l Meetin

gs

Successfu

l Meetin

gs

Basics generally include:Selecting a subject and form

atFinding a good speakerLogistics: location and schedulePlanning a social dim

ensionPublicizing the m

eetingReporting the m

eeting


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Sele

ctin

g S

ubje

ct

Sele

ctin

g S

ubje

ct

You usually have a good idea of the kindsof subjects that interest your chapterm

embers

Ask your mem

bers to submit suggestions

Ask your IAS Chapters Area ChairSubject m

atter does not need to be limited

to electrical engineering


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Sele

ctin

g F

orm

at

Sele

ctin

g F

orm

at

Seminar, tutorial, conference or lecture?

Present diverse opinions on a currenttopic?W

ill mem

bers benefit most from

theknow

ledge of several authorities or theexpertise of a single individual?H

ow m

uch time do you have available?


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Sele

ctin

g a

Good S

peaker

Sele

ctin

g a

Good S

peaker

Survey recently published papers andcontact authors of appropriate orinteresting m

aterialConsult other Chapters or Area ChairContact local colleges or universitiesCorporations in your area are anotherpossible source of speakers


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Logis

tics

Logis

tics

LocationCentrally located, conveniently accessible,w

ith adequate parkingIf possible hold m

eetings at same location

each time

ScheduleRegular schedule (i.e. second Tuesday of

every month)


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Socia

l Dim

ensio

nS

ocia

l Dim

ensio

n

An element of socializing offers m

any benefitsLikely to help keep attendance highProvides netw

orking opportunities form

embers

Allows tim

e for speaker and attendees tointeractAllow

s chapter officers opportunities torecruit new

mem

bers and volunteers


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Public

izing th

e M

eetin

gP

ublic

izing th

e M

eetin

g

Easy and inexpensive ways to publicize:

Bulletin boardsInternal m

ail - colleges and largecom

paniesN

ewsletters

Section Comm

unicationsD

irect mail

Electronic mail


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Reportin

g th

e M

eetin

gR

eportin

g th

e M

eetin

g

Done and not reported is N

OT D

ON

E!Report m

eeting to Section–

Used for rebates from

IEEE–

Keeps chapter from being dissolved

Report m

eeting to IAS Chapters Area Chair–

Annual Chapter awards

–M

onitor health of Chapters


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Technic

al A

ctiv

ities

Chapte

r Technic

al A

ctiv

ities

Seminar / Talk

–Local technical w

ork–

Paper to be given at conference–

Paper submitted or accepted for publication

–D

istinguished Lecturer–

Pre-recorded talks (video)–

Conference reviews

Tours of local company or facilities


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Technic

al A

ctiv

ities

Chapte

r Technic

al A

ctiv

ities

Dem

onstrations–

Software / Internet

–D

esignsH

alf or full day series of talks in a particulartechnical area–

Tutorial, short course–

Registration fee: m

inimal

–Appropriate room

, A/V, refreshments

Workshop, Conference, Sym

posium...


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Technic

al A

ctiv

ities

Chapte

r Technic

al A

ctiv

ities

Talks in other technical areas:–

CAD tools

–The Internet

–N

ew em

erging technical areas–

The past and future

Non-technical talks:

–Ethics

–Entrepreneurial considerations


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Ideas fo

r Chapte

rsId

eas fo

r Chapte

rs

Encourage mem

bers to identify “hot” topicsand suggest speakers to address thosetopicsList Chapter m

eetings on Section orChapter’s w

eb siteSend m

eeting announcements via e-m

ailD

evelop Chapter mentoring program


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Ideas fo

r Chapte

rsId

eas fo

r Chapte

rs

Have joint m

eetings among Chapters in

related technologies or with related non-

IEEE groups such as national societiesO

ffer free admission to lunch/dinner

meetings to m

embers w

ho bringprospective m

embers

Booths at college days to publicize IEEE(increase aw

areness at pre-college level)


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Ideas fo

r Chapte

rsId

eas fo

r Chapte

rs

Encourage senior mem

ber applicationsfrom

your mem

bership (Section receives$10 for each new

senior mem

ber)Publicize m

eetings to more than m

embers

Tutorials


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Sum

mary

Sum

mary

Technical activities are vital to ChaptersPut together a solid structure to im

plement

the technical activities programProperly publicized, w

ell-planned meetings

will contribute to the personal and

professional growth of Chapter m

embers

who attend and w

ill help your Chapter grow

Ch

ap

ters

Wo

rksh

op

Ch

ap

ters

Wo

rksh

op

Break for LunchBreak for Lunch

Ou

tsta

nd

ing

Ch

ap

ter A

wa

rds

Ou

tsta

nd

ing

Ch

ap

ter A

wa

rds

Erling Hesla

Chapters Comm

unications Chair

Erling Hesla

Chapters Comm

unications Chair


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

What W

ork

s fo

r Aw

ard

s?

What W

ork

s fo

r Aw

ard

s?

Good Service to

Mem

bersG

ood Records and

Reports

Tutorials & Sem

inarsAttendance at AnnualChapters W

orkshop


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Who E

xcelle

d T

his

Year?

Who E

xcelle

d T

his

Year?

Small Chapter Aw

ardBeijing ChapterChair: Jun G

ong

Small Joint Chapter Aw

ardH

yderabad ChapterChair: M

adhava Rao U

dayagiri


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Who E

xcelle

d T

his

Year?

Who E

xcelle

d T

his

Year?

Large Chapter Award

North Jersey Chapter

Chair: Kenneth Oexle

Large Joint Chapter Award

New

York / Long Island ChapterChair: Paul Sartori

Opera

tional E

xperie

nce

of C

hapte

rs

Opera

tional E

xperie

nce

of C

hapte

rs

Chapter VolunteersChapter Volunteers


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Experie

nces

Chapte

r Experie

nces

Activities–

Meetings

–Tutorials

Volunteers–

Recruitm

ent–

Young Mem

bers and Mentoring

FinancesSections and cooperation


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Chapte

r Experie

nces

Chapte

r Experie

nces

Does the Society provide anything useful

to the chapters?W

hat could the Society provide

Dis

cu

ssio

nD

isc

ussio

n


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Dis

cussio

nD

iscussio

n

IAS Congress Initiative–

Regional W

orkshops/Tutorials–

Success….how

?–

Straddle weekend…

employer incentive

–Topical, focussed or broad interest topracticing engineers?

–Focussed at younger new

er engineers–

PE credits?–

Economics


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Dis

cussio

nD

iscussio

n

How

should we arrange

Shared responsibilities–

Chairs, CMD

, Area Chairs, Sections, jointefforts w

ith other societies and chapters

Affordable


embership D

epartment W


Mem

bership Departm

ent Workshop 2001

Dis

cussio

nD

iscussio

n

An

y Vo

lun

teers???

october 2001 chicago, illinois, usaewh.ieee.org/soc/ias/chapters-memb-dept/workshop/cmd2001.pdfieee...

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