October 20, 2010

Funding Opportunity Announcement (FOA)PS11-1103

STD/HIV Prevention Training Centers

National Center for HIV/AIDS, Viral Hepatitis, STD & TB Prevention

Joint FOA from the Division of STD Prevention and the Division of HIV /AIDS Prevention

Webcast PresentersRashad Burgess, Branch Chief, Capacity Building Branch

(DHAP)Kevin O’Connor, Branch Chief, Program and Training Branch

(DSTDP)

Rheta Barnes, Chief, Training Unit (DSTDP)

Project Officers and Technical MonitorsBlanche Collins (DSTDP)Anthony Hall (DSTDP)LaShaun Polk (DHAP)

Susan Shewmaker (DHAP)David Whittier (DHAP) Duane Wilmot (DSTDP)

Angie Tuttle, Grants Management Officer, PGO

Webcast Overview• PTC and FOA purpose• Funding• Important dates• General awardee activities• Part-specific overviews (I, II, III, IV)• PGO Technical Assistance Pre-

application guidance

PTC and FOA Purpose

Purpose of PTCs

To provide high-quality curriculum development, training and training assistance for the diagnosis, treatment and prevention of STDs and HIV for health care professionals and prevention specialists across the United States.

Targets of PTC Training

Health care and prevention professionals who:

• Serve populations disproportionately at risk for or affected by STDs and HIV associated complications

• Work in settings accessed by population groups at disproportionate risk for STD/HIV

Measurable Outcomes

Focus on the education and training activities that increase STD and HIV knowledge, skills, and practices of health professionals in areas that support the attainment of, one or more of the NCHHSTP performance goals

PTC Structure• Partnership between:

– An organization that can bring state-of-the-art research findings to development of STD/HIV prevention education and training (e.g., academic institution)

AND– An organization that can deliver resulting

STD/HIV prevention education and training (e.g., state or local public health department)

• Staffed by health professionals with demonstrated expertise in STD/HIV prevention training

PTC OverviewI. 4-8 centers will be funded to provide training in

STD clinical and laboratory services, HIV prevention in care, and possibly HIV biomedical prevention interventions

II. 2-4 centers will be funded to provide training in behavioral interventions and STD/HIV program support

III. 2-4 centers will be funded to provide training in STD/HIV partner services and STD/HIV program support

IV. One center will be funded in conjunction with a Part I, II or III to provide coordination and support for the NNPTC and nationally focused training activities, initiatives and projects

Applicant Information

Eligible Applicants

• Non-profit organizations with 501(c)(3) status

• For-profit organizations• Hospitals• Universities • Colleges• Faith-based

organizations• Community-based

organizations• State and local

governments or their bona fide agents

• Tribally designated organizations− Federally recognized

American Indian, Alaska Native or Native Hawaiian

− American Indian/Alaska native

• Alaska Native health corporations

• Urban Indian health organizations

• Tribal epidemiology centers

Proof of Eligibility 1. Submission of a complete and responsive

application via www.Grants.gov2. A valid IRS determination letter verifying a

current 501(c)(3) tax-exempt status, if a non-profit organization

3. Letter of support and collaboration from state and local health department on the health department’s letterhead and be signed by the state STD/AIDS Director or director coordinator of STD and HIV/AIDS prevention program

4. Letter of support and collaboration from university on the University’s letterhead signed by the designated official

Notes for Applicants

Applications should include:• Table of contents(see FOA appendix D for

format)• Cover letter outlining for which part agency

is applying– May apply for all Parts (Part I-IV); cannot

apply for Part IV alone must have applied for Parts I, II, or III to apply for Part IV

• Abstract• Project narrative

Project Narrative (Part I,II, & III)

Must submit separate project narrative for each Part applicant is seeking funding • Organizational and training capacity• Training program plan• Collaboration plan• Evaluation plan• Budget and budget justification

Project Narrative: Part IV

• Organizational and Personnel Capacity• Program Plan• Budget and justification, and staffing

breakdown

Important Dates• Letter Of Intent (LOI)

– November 1, 2010

• Application Due– December 1, 2010

• FOA Award Date – April 1, 2011

Funding

Three year project period

PS 11-1103 Awards and Approximate Fiscal Year Funding

Approximately $9.8 million will be made available for the following categorical funding:

Part I: – 4-8 awards – $4.2 million – Average award

$710,000Part II:

– 2-4 awards– $3.2 million– Average award $1

million

Part III: – 2-4 awards– $1.8 million– Average award

$614,000Part IV:

– 1 award– $70,000

Funding Determinations1. Objective review panel

2. CDC’s funding preferences • The balance of funded applicants serving

organizations targeting vulnerable and underserved high-risk and/or racial/ethnic minority populations based on the burden of infection

• The geographic balance of funded applicants based on the burden of infection within jurisdictions, as measured by HIV/AIDS/STD reporting

General Awardee ActivitiesA. Administration/Managerial Capacity

B. NNPTC Participation C. Key Organizational CollaborationsD. Training ProgramE. Continuing Education and Course

ManagementF. Evaluation Plan

Training Program: Needs Assessment

• Description of proposed plans and mechanisms for updating needs assessment throughout the project period

• Include the processes the applicant will use to periodically solicit and review input from their advisory committee and other key stakeholders

Training Program Plan

• General Program Objectives• General Training Marketing Plan

Training Program: Methods

Level IDidactic presentations, introductory courses, updates

Level IIInteractive, skills-building training

Level IIIHands-on clinical training

Level IVEducational clinical consultation

Level VTraining assistance

Training Program: Advisory Committee

• Establish and maintain to ensure that regional training activities are responsive to needs of coverage area

• Provide key input in needs assessment, annual training plans, and training content and activities

• Letter of agreement for each committee member

• Plan for regularly soliciting training needs input from committee

Collaboration Plan

Collaborate with • CDC and other PTCs to support and

maintain the NNPTC• Other PTCs and other STD/HIV training

and service delivery programs and stakeholders in the U.S. coverage area

Evaluation Plan

Participate in and conduct ad hoc and on-going evaluation of all courses• Determine and measure short-term

and medium-term outcomes of training

• Utilize program evaluation data to provide continuous quality improvement of the PTC

• Access to an evaluation specialist

Part I Presenters

• Susan Shewmaker• Blanche Collins • Anthony Hall

Part I PTC

Part I Structure• Four to eight centers will be funded to develop and

deliver: – STD clinical and laboratory services training– HIV prevention in care training

• Part I training must be responsive to changes in STD/HIV – Morbidity– Prevention (including HIV biomedical prevention interventions)– Detection– Treatment– Delivery of care– Training needs

• Target audience is practicing health care providers in public and private sectors

Part I PTC

Part I Structure

Regional coverage areas: • Determined by CDC in consultation with

funded centers prior to award date• Expected to comprise between 4 and 12

states/territories

70%

30%

Location Effort and Resources

RegionalNational

Part I PTC

Organizational and Training Capacity

Training experience and capabilities• STD clinical and laboratory skills • HIV prevention in care

Part I PTC

Organizational Training and Capacity

• Accessibility• Range of services• Clinic environment• Registration process• Clinic flow• Medical records• Clinic management structure• Clinic manuals• Clinician roles and

performance standards• Standard precautions

• Emergency procedures• Stat laboratory management

structure• Laboratory biosafety level

criteria• Laboratory practice and

techniques• Disease intervention

specialist services in medical facilities

• Quality assurance procedures• Reporting

Model STD clinic training site(s) - criteria for clinic operations in CDC Program Operations Guidelines for STD Prevention (POG):

Part I PTC

Training Program Plan

• Regional sample training plan for respective HHS regions from 7/1/2011-3/31/2012– Based on existing training capabilities– Adequately addresses training needs

identified in needs assessment– Reflects adequate level of effort and resources

• Responsive to changes in primary health care delivery

Part I PTC

Training Program PlanThe sample plan should include a minimum

of:• Five STD Intensive courses• Two STD Laboratory and Microscopy Methods

courses,• Three STD Update for Clinicians courses• Three presentations of the ASI curriculum in its

entirety (modules 1-4) to the same participants (using flexible approaches over time or in single long presentations),

• One ASI TOT• One overview of ASI• Four presentations of single ASI module (1,2,3, or

4) as determined by individual audience needs

Part I PTC

Training Program Plan

Level I

Level IILevel III

Level IV

Level V

Training Methods

Level I-Didactic (10-20%)

Level II-Interactive Skills Building (30-40%)

Level III-Hands-on clin-ical (30-40%)

Level IV-Educational Clinical Consultation (≤10%)

Level V-Training assis-tance (≤10%)

Part I PTC

Collaboration

• To ensure national Part I curricula – Incorporate evidence-based content– Congruent with most recent CDC guidelines– Support CDC policies, programs and initiatives– Revisions incorporate lessons learned from previous

cycles

• To develop innovative national training activities using new and emerging training technologies, methods and modalities

• To design curriculum, evaluation tools and activities

Part I PTC

Collaboration• Assess and meet clinical training needs of health

professionals in coverage area

• Provide information to Part IV PTC to ensure NNPTC website maintenance, marketing and continuing education activities are performed efficiently and effectively

• Develop and implement national– Clinical training plan– Part I marketing plan

• Establish standards for development and evaluation of eLearning and technology-based training activities

Part I PTC

Part II Presenter

• David Whittier

Part II PTC

Part II Structure

• Two to four Part II Centers

• Behavioral interventions training

• STD/HIV program support

Part II PTC

Training Program Plan

• US national training program

• Initial plan

• Post award plan

Part II PTC

Training Program Plan

Level I

Level II

Level VLevel I-Didactic (20-30%)

Level II-Interactive Skills Building (60-70%)

Level III-Hands-on clin-ical (little or none)

Level IV-Educational Clinical Consultation (little or none)

Level V-Training assis-tance (10-20%)

Part II PTC

Training Program

Part II PTCs will provide US national trainings as will be determined, making use of the initial and national training plans, in the post-award cooperative agreement process in collaboration between the grantee and CDC based on defined training need and final award amount

Part II PTC

Training Program Assessment

• Registration and course evaluation data

• National assessment elements

Part II PTC

Collaboration

• Collaboration Elements

Part II PTC

Part III Presenters

• LaShaun Polk• Duane Wilmot

Part III PTC

Part III Structure

• Two to Four Centers to be funded with geographic coverage to be determined by location and number of Centers funded

• Coverage areas to be determined by CDC in consultation with the funded centers prior to the award date

• Criteria for assignment area will include current STD/HIV morbidity, population, travel costs Part III

PTC

Training Program: Needs Assessment

A comprehensive description of the STD/HIV

• Morbidity• Partner services• STD/HIV state/local programs in the

geographic quadrant

Part III PTC

Training Program: Needs Assessment

A description of the • STD/HIV partner services and program support

training needs, knowledge gaps and barriers to training

• Methodology used to identify training needs and preferences

• STD/HIV partner services and program support expertise and training resources available through other training programs in the geographic quadrant

Part III PTC

Training Program

Part III PTC

Partner Services Training

• Partner elicitation

• Partner notification

• Partner referral

• STD/HIV counseling

• Case management

Program Support Training

• Program management

• Surveillance and data management

• Outbreak response planning

• Field safety

Training Program Plan • Develop a sample plan for the time period from July 1,

2011 to March 31, 2012

• Based on assessment of training needs in the geographic quadrant in which the applicant is located

• Describe courses and other educational resources and activities to be developed/delivered during time frame

– Standardized partner services and program support courses

– Number and type of courses/activities to be delivered

• Collaborating partners

Part III PTC

Training Program Plan

Complete development of Integrated Partner Services Curriculum:

• Establish and develop process and outcome monitoring tools

• Develop accompanying job aids

• Conduct usability testing

• Design pilot strategy

• Conduct pilots

• Provide LMS and hosting for the curriculum during the piloting phase

Part III PTC

Training Program Plan

• Approximately 80% to the development, delivery, evaluation of the standardized trainings

• Approximately 20% to the provision of other trainings

Resource Distribution

Standard CoursesOther Courses

Part III PTC

Training Program Plan

Level I

Level II

Level VLevel I-Didactic (40-50%)

Level II-Interactive Skills Building (40-50%)

Level III-Hands-on clin-ical (little or none)

Level IV-Educational Clinical Consultation (little or none)

Level V-Training assis-tance (10-20%)

Part III PTC

Training Program Plan• Number and type of health professionals expected to

attend

• Plans to develop new trainings/activities

– Target audience

– Collaborating partners

– Training need being addressed

• Strategy for reaching

– Trainees in coverage area

– Disproportionately affected

• Modifications may be required upon assignment of training regions

Part III PTC

Collaboration• In order to develop and implement a national training

plan, each PTC will be required to collaborate with CDC and other Part III PTCs

• Collaborate with the other Part III PTCs, the Part IV PTC and CDC to develop and implement a national Part III marketing plan

• Collaborate with Part I and Part II PTCs to assess and meet program support training needs

• Collaborate with Part I, Part II and other Part III PTCs, the Part IV PTC and CDC to establish standards for the development and evaluation of eLearning

Part III PTC

PART IV

NNPTC National Resource and Coordinating Center

Part IV PTC

Part IV Presenter

• Anthony Hall

Activities• Maintain NNPTC website including up-to-date

information on– Course offerings– Course schedules– Training resources (NNPTC resource clearinghouse)– Other information deemed appropriate by CDC and NNPTC

steering committee

• Coordinate – Marketing activities– Continuing education accreditation process– Planning of NNPTC annual and other nationally-focused meetings

• Facilitate and coordinate – NNPTC committees and workgroups– Nationally-focused collaborative activities with FTCC partners

and other training stakeholdersPart IV

PTC

Pre-Application Technical Assistance Workshop Presentation

Request for Announcement PS11-1103:October 2010Presented by:

Angie Tuttle, Grants Management Officer

Agenda• CDC grant application process• Direct and indirect cost• Indirect cost rate agreement• Guidelines for budget preparation• Evaluation criteria• Basic rules for effective proposal writing• Common errors and weaknesses found in grant

Applications• Application and Submission Information• Websites• Contact/reference information• Questions and answers

CDC Grant Application Process• The Procurement and Grants Office is the

central receipt point for all assistance applications to CDC

• All Funding Opportunity Announcements (FOA) are published on www.Grants.gov website

• All applications are required to have a Dun and Bradstreet Data Universal Numbering System (DUNS) to apply for a grant or cooperative agreement from the federal government– To obtain a DUNS number access

www.dunsandbradstreet.com or call 1-866-705-5711

CDC Grant Application Process

• All approved/funded applicants’ names and summary statements are submitted to the Grants Office for the award process

• Written notice will be sent to each applicant whose application has been disapproved or has been recommended for approval, but is not expected to be funded during the current funding cycle

• Applications will be held for reconsideration for no more than 12 months in an approved but not-funded status following the date of award

Direct and Indirect Costs

• Direct Costs: All costs that can be identified directly to a program or activity (i.e., An employee’s time spent working on a project, travel, supplies and equipment)

• Indirect Costs: All costs incurred by an organization for a common or joint objective and cannot be identified with a particular project or program but are necessary to the general operation of its activities (i.e., office rent, utilities, clerical salaries)

Indirect Cost Rate• Indirect cost will be reimbursed on any

HHS grant if the recipient has submitted the necessary documentation related to the period for which the indirect cost will be provided

• Whether an organization has a single grant-supported project from HHS and/or other Federal agencies, applicants/recipients are encouraged to develop an indirect cost rate rather than charging all cost directly.

Guidelines for Budget Preparation

• For assistance in preparing your budget please refer to the following website:

http://www.cdc.gov/od/pgo/funding/grants/foamain.shtm

• Click on Budget Guidance to obtain the document

Evaluation CriteriaParts I, II, III, IV• Abstract (not scored)• Budget (not scored)

Part I• Organizational and Training Capacity (25

points) • STD Clinical Training Sites (10 points)• Training Program (40 points ) • Collaboration Plan (10 points)• Evaluation Plan (15 points)

Evaluation CriteriaParts II and III• Organizational and Training Capacity (30

points) • Training Program (45 points ) • Collaboration Plan (10 points)• Evaluation Plan (15 points)

PART IV• Organizational and Personnel Capacity (50

points)• Program Plan (50 points)

Rules for a Successful Grant

Application and Administration

1. The grant application should be well written and include at a minimum: Program Plan, Objectives, Methods, Evaluation, Budget and Performance Measures• Performance Measures must be

objective/quantitative and must measure the intended outcome

• Applicants are required to provide Performance Measures that will demonstrate the accomplishment of various identified objectives of the grant and cooperative agreement

2. The Principal Investigator (Project Director) should meet all of the qualifications listed in the program announcement

Rules for a Successful Grant Application and Administration

3. ALL grant applications are required to be submitted on time

4. Tailor your grant application to fit the objectives and funds available

5. Make sure all points in the Funding Opportunity Announcement (FOA) are covered in your application

Rules for a Successful Grant Application and Administration

6. Comply with the page limits; include all required forms (e.g., human subjects research assurances) and refer to instructions and guidance provided in the FOA

7. Type and size format specifications must be followed or application will be designated as incomplete and will be returned to the applicant organization without review or evaluation

Basic Rules for Effective Proposal WritingBefore You Begin

• Make sure you have the entire Funding Opportunity Announcement Number (FON) and the Application Packet

• Read the entire FOA before proceeding• Determine whether Your Proposal Meets the

Requirements of the FOA• Review the information you currently have

available, and determine the information you must compile

Basic Rules for Effective Proposal Writing

• Follow the suggested format listed in FOA exactly! Follow the CDC outline!!

• Late applications will be considered non-responsive

Common Errors Found in Grant Applications

• Missing signatures on applications• Missing indirect cost rate agreements• Incomplete and missing assurance of

compliance forms, panel review forms, disclosure forms, tax-exempt status forms, checklists, etc.

• Addressing human subjects requirements

• Documents inserted in the wrong section • Application not specific to funding priorities

of the FOA • Application lacks detail • Insufficient supporting documents • Insufficient evaluation

Common Errors Found in Grant Applications

• Not following suggested application outline in developing an application

• Not providing a list of application contents • Repeating funder’s language verbatim

rather than applying funder’s concepts and themes

• Submitting applications that lack consistency between program objectives, activities and the evaluation plan

Common Errors Found in Grant Applications

Commonly Found Weaknesses• Insufficient documentation of agency’s

existing efforts

• Objectives too broad or too many, not time-phased or measurable

• Workplan lacks sufficient detail

• Insufficient discussion of current gaps in services and how proposed program will fill those gaps

• Letters of Support provided instead of MOAs

Commonly Found Weaknesses• When provided, Letters of Support not

specific to application

• Inadequate budget justifications

• Line item amounts unrealistic

• Evaluation plan lacks qualitative and quantitative measures (refer to evaluation plan)

• Application contains misspelled words or pages are not numbered

Application Submission

Electronic Submissions:• Font size 12 points unreduced• Typewritten; double-spaced• 8.5 x 11 inches (paper size)• One inch (page margin size)• Funding opportunity title and number must

appear on each page of the application• Number each page sequentially, including

appendices and attachments• Provide a complete table of contents

Websites for Accessing Grant Information

• www.Grants.gov • Catalog of Federal Domestic Assistance:

www.cfda.gov • Grant Resources:

www.hhs.gov/grantsnet/otherresources/index.htm

• Forms: www.cdc.gov/od/pgo/forminfo.htm • OMB Circulars:

http://www.whitehouse.gov/omb/circulars • HHS Grantnet:

http://www.hhs.govgrantsnet/roadmap/index.html

Non-Program Technical Assistance

For general questions, contact:

Technical Information Management SectionDepartment of Health and Human ServicesCDC Procurement and Grants Office2920 Brandywine Road, MS E-14Atlanta, GA 30341Telephone: 770-488-2700

Non-Program Technical Assistance

For financial, grants management, or budget assistance, contact:

Louvern Asante, Grants Management SpecialistDepartment of Health and Human ServicesCDC Procurement and Grants Office2920 Brandywine Road, MS E-15Atlanta, GA 30341Telephone: 770-488-2835 E-mail: LHA5@cdc.gov

Reminder

The application is due on

December 1, 2010 by 5:00 pm EST.NO EXCEPTIONS!

Late applications will NOT be accepted!

Additional applicant resources

• Email additional questions to STDHIVPTCs@cdc.gov

• FOA website http://www.cdc.gov/hiv/topics/funding/PS11-1103

• Webcast slide set will be posted to FOA website

THANK YOU!

Questions?