nuts and bolts of letterwriting
TRANSCRIPT
![Page 1: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/1.jpg)
Nuts and Bolts of Letterwriting
![Page 2: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/2.jpg)
Letter Margins
•One and half inches from the left&right•Two inches from the top& bottom
![Page 3: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/3.jpg)
Nuts and Bolts of a Letter
•Letterhead 1/5-1/6 of space for thisCompany NameCompany AddressPhone, fax, telex & email
Some have ‘our ref’ and ‘your ref’ with initial of the writer or a file number will be given as a reference.
![Page 4: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/4.jpg)
Date
• Commence two spaces below last line of Letterhead
• Month /Date/Year or Date/Month/Year• August 02, 2012 or 02 August 2012
Note no 3rd, 2nd !Address traditionally is on the left hand side, but
increasingly you will see it centered or right justified.
![Page 5: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/5.jpg)
Inside Address
Two spaces below Date and Single Spaced:• Name• Full Address:
![Page 6: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/6.jpg)
As shown in AddressAve. / St./Pl./La.
Ms. Vidya Bhandarker314 Lawley St.Waterkloof, Pretoria 0181South Africa
Ms. Vidya Bhandarker435 Stanton PlaceAlexandria, VA 22304USAMs. Vidya Bhandarker314 Merida Ave.Fort Worth, Texas
![Page 7: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/7.jpg)
Attention
Two spaces below: Inside AddressImportant to identify :Person/Title/Department/Organization Attention: /Attn: Sales Executive, DCP Systems
![Page 8: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/8.jpg)
Salutation
• Two spaces below Attention:
Left hand sideDear/Respected/Crisp Mr. Dr. Ms. etc.
![Page 9: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/9.jpg)
Subject: Common to India
• Between Inside Address and Salutation• Or between Salutation and Body of the letterDepends on the organization. If you have both
Attention and Subject then :Attention: Senior Communications Officer Dear SirSUBJECT: CIRCULATION OF SPOORTHY
![Page 10: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/10.jpg)
Introduction/Body/Future Action/Closing
• Acknowledge previous correspondence• Or provide an intro to the matter being
discussed:– Thank you for your letter of _____– We have received you order number
![Page 11: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/11.jpg)
Salutation and Complimentary Close should match
Two spaces below the one line of Closing
• Dear Sir= Yours Faithfully• Respected: SincerelyFive spaces for signatureThen name of writer, designation, Dept and
Organization
![Page 12: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/12.jpg)
Enclosures; CC; bcc:
Enc:Two spaces below the last line of designation of writer
CC: Two Spaces followed by name of recipient of the
copy.Bcc: and name of the person you are sending
the blind copy to
![Page 13: Nuts and bolts of letterwriting](https://reader036.vdocuments.us/reader036/viewer/2022082410/55615dfcd8b42a35458b4a31/html5/thumbnails/13.jpg)
More than one Page?
Make sure you numbering commences from page two
Format: Ms. Vidya -2- 26 August 2012Or
226 August 2012 Addressee Name