november 23, 2015 7:00 p m - grain valley, missouri · 2015-11-17 · missouri statute 407.933.1,...

CITY OF GRAIN VALLEY OFFICE OF THE CITY CLERK PAGE 1 OF 4

CITY OF GRAIN VALLEY BOARD OF ALDERMEN REGULAR MEETING AGENDA

NOVEMBER 23, 2015 7:00 P.M.

OPEN TO THE PUBLIC LOCATED IN THE COUNCIL CHAMBERS OF CITY HALL

711 MAIN STREET – GRAIN VALLEY, MISSOURI

ITEM I: CALL TO ORDER • Mayor Mike Todd

ITEM II: ROLL CALL • Deputy City Clerk Tami Love

ITEM III: INVOCATION • Pastor Ray Gurney Cross Creek Baptist Church

ITEM IV: PLEDGE OF ALLEGIANCE • Alderman Dale Arnold

ITEM V: APPROVAL OF AGENDA • City Administrator Ryan Hunt

ITEM VI: PROCLAMATION • None

ITEM VII: CITIZEN PARTICIPATION • Citizens are Asked to Please Limit Their Comments to Two (2) Minutes

ITEM VIII: CONSENT AGENDA • October 20, 2015 – Park Board Minutes • November 23, 2015 – Accounts Payable

ITEM IX: PREVIOUS BUSINESS • None

ITEM X: NEW BUSINESS • None


ITEM XI: DISCUSSION • None

ITEM XII ORDINANCES ITEM XII(A) B15-22 2nd Read Introduced by Alderman Dale Arnold

An Ordinance, Amending Chapter 215: Offenses, Article X, Offenses Against the Public Order, Section 215.400. Keeping Disorderly Premises To amend and revise ordinance 215.400 (formerly titled “Keeping Disorderly Premises”), to be re-titled “Prohibition Against Maintaining a Nuisance Property”

ITEM XII(B) B15-23 2nd Read Introduced by Alderman Yolanda West

An Ordinance to Re-Establish The City of Grain Valley, Missouri's Utility Occupation Tax to Comply with the Provisions of Section 393.275 of The Revised Statutes Of Missouri Re-establishes the utility occupation tax at 5%. The Missouri Public Service Commission has permitted KCP &L a rate increase in excess of seven percent (7%). Section 393.275 of the Revised Statues of Missouri requires that he City reenact the utility tax to maintain the same tax rate in instances where the increase is in the utility tariff exceeds seven percent (7%)

ITEM XII(C) B15-24 2nd Read Introduced by Alderman Bob Headley

An Ordinance Calling an Election in The City of Grain Valley, Missouri on April 5, 2016

To give notice of the annual City of Grain Valley, Missouri General Municipal Election

ITEM XII(D) B15-25 2nd Read Introduced by Alderman Yolanda West

An Ordinance Approving The 2016 Fiscal Year Budget, Comprehensive Fee Schedule and Compensation Plan of The City of Grain Valley, Missouri

To adopt the balanced budget, comprehensive fee schedule, and compensation plan for the 2016 Fiscal Year for the City of Grain Valley, Missouri


ITEM XII(D) B15-26 1st Reading Introduced by Alderman Dale Arnold

An Ordinance Regulating and Prohibiting The Sale; Possession; Consumption; and Distribution of Restricted Tobacco Products by Persons Under The Age of 18 Years To amend and revise ordinance 615.110, to be consistent with Revised Missouri Statute 407.933.1, by adding specific language which prohibits possession of Cigarettes, tobacco products, alternative nicotine products or vapor products by an person 17 years of age. To revise 615.010 “Definitions” by replacing the term “Cigarette” to “Tobacco Products – defined as any tobacco product, alternative nicotine product or vapor product”

ITEM XIII: RESOLUTIONS ITEM XIII(A) R15-68 Introduced by Alderman Valerie Palecek

A Resolution Authorizing The City Administrator To Enter Into An Agreement With The Mid-America Regional Council (Marc) Solid Waste Management District As Related To Grain Valley’s Participation In The 2015 Regional Household Hazardous Waste Collection Program

To provide a Household Hazardous Waste collection service to the residents of the City of Grain Valley

ITEM XIII(B) R15-69 Introduced by Alderman Yolanda West

A Resolution Authorizing The City Administrator To Enter Into An Agreement With Stifel Nicolaus for Underwriting Services for the Tax Increment Financing Bonds

To allow for underwriting services for the prospective TIF

ITEM XIII(C) R15-70 Introduced by Alderman Dale Arnold

A Resolution By The Board Of Aldermen of The City of Grain Valley, Missouri Authorizing The City Administrator To Enter Into An Agreement With Kansas City Power & Light To Install Electrical Vehicle Supply Equipment Stations

KCP&L has started a program to install numerous electric vehicle charging stations around the Metro

ITEM XIV: CITY ATTORNEY REPORT

• City Attorney Jim Cook


ITEM XV: CITY ADMINISTRATOR & STAFF REPORTS • City Administrator Ryan Hunt • Community Development Director Ken Murphy • Deputy City Clerk Tami Love • Finance Director Cathy Bowden • Parks & Recreation Director Shannon Davies • Chief of Police David Starbuck

ITEM XVI BOARD OF ALDERMEN REPORTS & COMMENTS • Alderman Dale Arnold • Alderman Bob Headley • Alderman Chuck Johnston • Alderman Valerie Palecek • Alderman Tranita Stanley • Alderman Yolanda West

ITEM XVII: MAYOR REPORT • Mayor Mike Todd

ITEM XVIII: EXECUTIVE SESSION • Legal Actions, Causes of Action of Litigation Pursuant to Section 610.021(1), RSMo.

1998, as Amended • Leasing, Purchase or Sale of Real Estate Pursuant to Section 610.021(2), RSMo. 1998, as

Amended • Hiring, Firing, Disciplining or Promoting of Employees (personnel issues), Pursuant to

Section 610.021(3), RSMo. 1998, as Amended • Individually Identifiable Personnel Records, Personnel Records, Performance Ratings or

Records Pertaining to Employees or Applicants for Employment, Pursuant to Section 610.021(13), RSMo 1998, as Amended

ITEM XIX: ADJOURNMENT PLEASE NOTE

THE NEXT SCHEDULED MEETING OF THE CITY OF GRAIN VALLEY BOARD OF ALDERMEN WILL TAKE

PLACE DECEMBER 14, 2015 AS A REGULAR MEETING AT 7:00 P.M. TO BE HELD IN THE COUNCIL

CHAMBERS OF GRAIN VALLEY CITY HALL

PERSONS REQUIRING AN ACCOMMODATION TO ATTEND AND PARTICIPATE IN THE MEETING SHOULD

CONTACT THE CITY CLERK AT 816.847.6210 AT LEAST 48 HOURS BEFORE THE MEETING

THE CITY OF GRAIN VALLEY IS INTERESTED IN EFFECTIVE COMMUNICATION FOR ALL PERSONS

UPON REQUEST, THE MINUTES FROM THIS MEETING CAN BE MADE AVAILABLE BY CALLING

816.847.6210

Consent Agenda

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GRAIN VALLEY PARK BOARD MINUTES

October 20, 2015 Meeting called to order at 7:05 P.M. by President Jared English. ROLL CALL:

PRESENT: Jared English (President), John Savala (Vice President), Brad Welle (Secretary), Norm Combs (Treasurer), Don Caslavka, Pam Coon, Nathan Hays, Shannon Davies (Director)

ABSENT: Stephanie Roach, Derek Bell, Alderman Valerie Palecek

CONSENT AGENDA: a. APPROVAL OF MINUTES: Motion by Pam Coon, seconded by John Savala, to

approve minutes of last meeting as corrected: “These expenditures included the community center and pool. Not included are director salaries and other administrative costs.” Motion carried.

TREASURER’S REPORT: a. REVIEW OF ACCOUNTS PAYABLE/EXPENDITURES/REVENUES: Shannon

highlighted and explained the more notable expenditures in the summary report.

CITIZEN COMMENTS: None

COMMITTEE REPORTS: Legacy Plaza Memorandum of Understanding (MOU) – Pathways of Honor (POH) Committee The MOU for Legacy Plaza was provided to the board. The MOU was drafted among City Staff, City Attorney Matt Geary, and POH committee members Mike Switzer and Norm Combs. After several meetings and discussions, the proposed MOU was drafted. This MOU was approved by the POH committee at their last meeting, which is made up of several park board members. With the MOU scheduled to be approved at the next BOA meeting, it was important to have the Park Board (in whole) review it. Several concerns arose about language in the MOU:

1. Referencing of the location (Butterfly Trail Park) if in fact the tribute gets constructed on City property, not Park property.

2. The Park Board’s involvement if in fact the tribute and adjacent parking lot/driveway gets constructed on City property, not Park property but connects to the existing park trail.

3. The Park Board’s control/authority of the project at the onset through completion if constructed on City property or Park property.

Grain Valley Park Board Minutes October 20, 2015 page 2

4. What/if any liability for the Park Board whether the tribute gets constructed on City property or Park property.

Shannon stated the he would follow-up on these concerns with the City Attorney and respond back to the Park Board via email. OLD BUSINESS: GVAA Facility Use Agreement – Shannon Davies The revised GVAA Facility Use Agreement was completed with a joint workshop between the BOA and GVAA with subsequent approval of the agreement via resolution at the last BOA meeting. Now that the agreement was finalized, Shannon provided a copy of that agreement to the Park Board. Shannon stated that he did not wish to delve into the content of the agreement as those discussions have been occurring over the last several years between staff, the BOA, and the GVAA. Providing the document to the Park Board was more informative in nature but Shannon stated to please let him know if any board member had any questions. There was some concern by Park Board members about their lack of involvement in the process and felt like the board should have had more involvement/authority in the matter. It was decided to place this item back on the agenda at the next Park Board meeting for further discussion. 2016 Budget (Parks and Recreation Fund) – Group Discussion Shannon provided the board with the current proposed, 2016 Budget that will be going before the BOA for approval. Specifically, Shannon denoted the change between this draft and the draft previously provided at the September Park Board meeting. That change is the addition of the $175,000.00 in the “Trail Improvements” line item earmarked for an undetermined trails project for the next fiscal year. This money would be transferred from the Parks and Recreation Fund Reserves. 2016 Trails Project – Group Discussion Shannon provided the board with a proposed trail project for 2016 that would utilize the $175,000.00 that has been set aside for projects such as this. Specifically, the project includes a trail that would connect the Woodbury neighborhood to the Rosewood Hills along Dillingham Road. The trail would tie-in to existing sidewalks, provide a pedestrian connection to Prairie Branch Elementary, and is part of the Trails Master Plan. The board had additional discussion as to whether or not this is the project we should focus on for 2016. Should it be a different trails project or just a park improvement in general? Shannon will email the current CIP to all of the Park Board members so that they can review the park projects we have planned and then the board will discuss further at November’s Park Board meeting.

Grain Valley Park Board Minutes October 20, 2015 page 3 Park Board Roles and Authority – Group Discussion A first draft of the Memorandum of Understanding (MOU) was provided to the board. This draft was created by City Attorney Jim Cook and was general in nature. Shannon asked the board to review it and come back to November’s meeting with feedback. Ultimately, the goal of the MOU is to recognize the Park Board and its authority provided to them by state statute, affirm their roles and responsibilities as a separate entity from the City and BOA, and make sure everyone understands and agrees on any restrictions/parameters involved on the planning for and spending of funds from taxes, inter-fund transfers and use fees for future park improvements and how that might impact the Parks and Recreation Fund overall. This MOU will not be something that is finalized overnight and will probably take several Park Board meetings and joint workshops with the BOA and City Attorney to finalize. NEW BUSINESS: None DIRECTOR’S REPORT Operational Updates: • Fall Baseball/Softball Leagues (Youth) are underway. • Aquatic Center (2015 Season Summary)

City Updates • Sni-A-Bar Farms Property – Shannon provided an aerial of the property recently acquired

by the City. Park Maintenance is currently moving their operations out to one of the buildings on-site. This will assist with the day-to-day maintenance of the grounds and facilities but will also provide visibility to the community that activity is going on out there and help deter any trespassing/vandalism. There was discussion about possibly holding our next Park Board meeting at the property so that members could tour the buildings and grounds.

Past Programs/Special Events • Movie in the Park • Halloween Candy Scramble

Upcoming Programs/Special Events • Preschool Pumpkins • Fall Karate • 3rd Annual Trail or Treat

(Informational flyers were provided for these events).

Grain Valley Park Board Minutes October 20, 2015 page 4 TOPICS FOR NEXT MEETING:

1. Sni-A-Bar Farms Property Tour 2. GVAA Facility Use Agreement 3. 2016 Budget (Parks & Recreation Fund) 4. 2016 Trails Project 5. Park Board Roles and Authority – Memorandum of Understanding

ADJOURNMENT: Motion by Nathan Hays, seconded by Pam Coon, to adjourn. Motion carried. Meeting adjourned at 8:57 PM. Next regular meeting will be November 17, 2015.

Ordinances

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CITY OF GRAIN VALLEY BOARD OF ALDERMEN AGENDA ITEM

MEETING DATE 11/09/2015 & 11/23/2015

BILL NUMBER B15-22

AGENDA TITLE AN ORDINANCE, AMENDING CHAPTER 215: OFFENSES, ARTICLE X, OFFENSES AGAINST THE PUBLIC ORDER, SECTION 215.400. KEEPING DISORDERLY PREMISES

REQUESTING DEPARTMENT

Police

PRESENTER David Starbuck, Chief of Police

FISCAL INFORMATION Cost as recommended: Not applicable

Budget Line Item: Not applicable

Balance Available: Not applicable

New Appropriation Required:

[ ] Yes [ X ] No

PURPOSE To amend and revise ordinance 215.400 (formerly titled “Keeping Disorderly Premises”), to be re-titled “Prohibition Against Maintaining a Nuisance Property”

BACKGROUND Grain Valley Police frequently identify private properties in which repeated issues of illegal activity occurs within, including possession or distribution of unlawful substances, unlawful possession or sale of alcohol, possession or storage of stolen property or other activities classified as a violation, misdemeanor or felony under any applicable municipal, county, state or federal law. The need for a comprehensive “Nuisance Property” ordinance provides for abatement of these ongoing problems, by formal notification to the property owner and tenants. It places responsibility on property owners to comply or evict tenants who are engaging in documented criminal activity.

SPECIAL NOTES Not Applicable

[B15-22]

ANALYSIS Revising 215.400 provides police more options at dealing with properties in which repeated criminal activity is occurring, and holds property owners accountable.

PUBLIC INFORMATION PROCESS

Not Applicable

BOARD OR COMMISSION RECOMMENDATION

Not Applicable

DEPARTMENT RECOMMENDATION

Staff recommends approval

REFERENCE DOCUMENTS ATTACHED

Notification Letter Form for Property Owner/Residents

[B15-22]

CITY OF STATE OF GRAIN VALLEY MISSOURI

BILL NO. B15-22 ORDINANCE NO. SECOND READING INTRODUCED BY: FIRST READING ALDERMAN ARNOLD

AN ORDINANCE, AMENDING CHAPTER 215: OFFENSES, ARTICLE X, OFFENSES AGAINST THE PUBLIC ORDER, SECTION 215.400. KEEPING DISORDERLY

PREMISES

WHEREAS, the Grain Valley Police Department frequently identify private properties, in which criminal activities such as disturbing the peace, possession or distribution of unlawful substances, possession of stolen property or other activities classified as a violation, misdemeanor or felony under any applicable municipal, county, state or federal law; and

WHEREAS, the residents and/or property owner of said properties often allow such activity to continue repeatedly, often without formal notification and being held responsible for the illegal activities occurring on the property ; and

WHEREAS, the City of Grain Valley, Missouri Code of Ordinances, Section 215.400, shall be revised and amended to more adequately address these problem locations.

NOW THEREFORE, BE IT ORDAINED by the Board of Aldermen of the City of Grain Valley, Missouri as follows:

SECTION 1: Chapter 215, Section 215.400 of the City of Grain Valley, Missouri Municipal Code of Ordinances is amended to read as the following:

SECTION 215.400 PROHIBITION AGAINST MAINTAINING A NUISANCE PROPERTY

A. It shall be unlawful for any owner, occupant, or other person or legal entity with a lawful right to the use and enjoyment of any property to knowingly fail to abate any illegal activity upon, or nuisance related to, the property so owned, occupied or to which a legal right exists. B. As used herein, the expression “illegal activity upon, or nuisance related to” any property means, (1) any activity which can cause hurt, inconvenience or damage or otherwise interfere with the enjoyment of life or property or cause danger to the public by any person upon the property, (2) possession, sale or distribution of unlawful substances, products or services upon the property by any person upon the property, (3) knowing failure to report the unlawful possession, sale or distribution of drugs or alcohol by third parties upon the property, (4) possession, storage, sale or other transfer of stolen property or other contraband within the property by any person upon the property, or (5) any other activity classified as a violation, misdemeanor, or felony under any applicable municipal, county, state or federal law by any person upon the property.

[B15-22]

C. Upon receipt of written notice from law enforcement authorities that a specific unlawful activity or nuisance has occurred upon the property, the owner, occupant or other person with the legal right to the use and possession of that property shall cooperate with law enforcement officials by immediately taking such steps as are detailed in the written notice aimed at abatement of the nuisance or unlawful activity so described, including but not limited to, the institution of legal process to evict wrongdoer tenants, the posting of property against trespassers, or such others actions as are necessary, efficient or prudent. Refusal to cooperate with the valid law enforcement request for assistance shall constitute knowing failure to abate the nuisance or unlawful activity upon the property as prohibited in Subsection “A”. Upon receipt of written notice from law enforcement authorities, the property owner/occupants have (60 days) to resolve the issue. D. Nothing contained herein shall be read or construed as preventing law enforcement officials from foregoing commencement of action under this section when, in the judgment of such officials, it would be more appropriate to commence action under relevant State criminal or civil law. E. In addition to the remedies set out hereinabove, the city counselor is authorized to bring and maintain a civil proceeding in the name of the City of Grain Valley in any court or competent jurisdiction to permanently enjoin the maintenance of a nuisance or the continuation of unlawful activity upon any property within the corporate city limits of the City of Grain Valley and/or for condemnation. In the event an action of condemnation is commenced, the City Counselor may cause the actual cause of nuisance abatement activities by law enforcement to be introduced at trial as an offset against fair market value of the property as provided by law. F. In addition to public remedies as set out hereinabove, any person adversely effected by such prohibited activities may, in addition to any other remedy available in law or equity, apply to any court of competent jurisdiction for any order permanently enjoining the continued maintenance of a nuisance or of unlawful activity upon any property within the corporate limits of the city of Grain Valley.

[B15-22]

Read two times and PASSED by the Board of Aldermen this day of , 2015, the aye and nay votes being recorded as follows:

ALDERMAN ARNOLD ALDERMAN HEADLEY ALDERMAN JOHNSTON ALDERMAN PALECEK ALDERMAN STANLEY ALDERMAN WEST

MAYOR (in the event of a tie only)

Approved as to form:

James Cook Mike Todd City Attorney Mayor

ATTEST:

Tami Love Deputy City Clerk

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[B15-23]


MEETING DATE 11/09/2015 & 11/23/2015

BILL NUMBER B15-23

AGENDA TITLE AN ORDINANCE TO RE-ESTABLISH THE CITY OF GRAIN VALLEY, MISSOURI'S UTILITY OCCUPATION TAX TO COMPLY WITH THE PROVISIONS OF SECTION 393.275 OF THE REVISED STATUTES OF MISSOURI


Finance

PRESENTER Cathy Bowden, Finance Director

FISCAL INFORMATION Cost as recommended:

$ N/A

Budget Line Item: N/A

Balance Available $ N/A


[ ] Yes [X ] No

PURPOSE Re-establishes the utility occupation tax at 5%. The Missouri Public Service Commission has permitted KCP &L a rate increase in excess of seven percent (7%). Section 393.275 of the Revised Statues of Missouri requires that he City re-enact the utility tax to maintain the same tax rate in instances where the increase is in the utility tariff exceeds seven percent (7%).

BACKGROUND None

SPECIAL NOTES Section 393.275 Revised Statues of Missouri requires the action must be completed within 60 day of the rate increase. The rate increase was effective September 29, 2015.

ANALYSIS None

[B15-23]


None


None


Staff Recommends Approval


Ordinance, Missouri Public Service Commission Notification & MML Notification

[B15-23]


BILL NO. B15-23 ORDINANCE NO.

SECOND READING INTRODUCED BY: FIRST READING ALDERMAN WEST

AN ORDINANCE TO RE-ESTABLISH THE CITY OF GRAIN VALLEY, MISSOURI'S UTILITY OCCUPATION TAX TO COMPLY WITH THE PROVISIONS OF SECTION 393.275 OF THE REVISED STATUTES OF

MISSOURI

WHEREAS, Missouri Public Service Commission has permitted Kansas City Power and Light (KCP&L) a rate increase in excess of seven percent (7%); and

WHEREAS, Section 393.275 of the Revised Statues of Missouri permits the City to maintain the same tax rate if the tax rate is reenacted by the Board of Aldermen.


SECTION 1: Every person, firm, or corporation, now and hereinafter engaged in the business of supplying or furnishing electricity, electrical power or electrical service for compensation for any purpose in the City of Grain Valley, Missouri, shall pay to said City as an occupational or license tax a sum equal to five percent (5%) of the gross receipts derived from the operation of such business within said City. SECTION 2: Pursuant to Section 393.275 of the Revised Statues of Missouri, the City shall maintain the tax rate of its occupational or license tax on the gross receipt of the electric utilities operating within the City including KCP&L, without any change notwithstanding any periodic fluctuations in the tariffs of such utility corporations or any notice thereof including notice provided by section 393.275 Revised Statues of Missouri. SECTION 3: That this Ordinance shall be in full force and effect from date of passage.

[B15-23]

Read two times and PASSED by the Board of Aldermen this day of , 2015, the aye and nay votes being recorded as follows: ALDERMAN ARNOLD ALDERMAN HEADLEY ALDERMAN JOHNSTON ALDERMAN PALECEK ALDERMAN STANLEY ALDERMAN WEST




ATTEST:



MEETING DATE 11/09/2014 & 11/23/2015

BILL NUMBER B15-24

AGENDA TITLE AN ORDINANCE CALLING AN ELECTION IN THE CITY OF GRAIN VALLEY, MISSOURI ON APRIL 5, 2016


City Administrator

PRESENTER Ryan Hunt, City Administrator


$11,000.00

Budget Line Item: 100-11-78400

Balance Available: $20,000.00 (2016 Fiscal Year Budget)


[ ] Yes [X] No

PURPOSE To give notice of the annual City of Grain Valley, Missouri General Municipal Election

BACKGROUND Notice, via ordinance, must be issued by the City Clerk, as the election authority, before candidates can file for election as required by Missouri State Statute

SPECIAL NOTES The first day for candidates to file for the General Municipal Election will be Tuesday, December 15, 2015; and the last day for candidacy filing will be Tuesday, January 19, 2016. Lottery selection on Wednesday, January 20, 2016 at 2:00 p.m. will determine ballot placement

ANALYSIS Not Applicable


Notice of City of Grain Valley, Missouri General Municipal Election will be posted in The Blue Springs Examiner on Tuesday, December 8, 2015, outside City Hall, and on the City’s webpage.

[B15-24]


Not Applicable




Ordinance & 2016 Missouri Election Calendar

[B15-24]


BILL NO. B15-24 ORDINANCE NO. SECOND READING INTRODUCED BY: FIRST READING ALDERMAN HEADLEY

AN ORDINANCE CALLING AN ELECTION IN THE CITY OF GRAIN VALLEY, MISSOURI ON APRIL 5, 2016

WHEREAS, it is necessary and proper for the City of Grain Valley, Missouri to hold regular elections in accordance with the revised statutes of the State of Missouri and the City of Grain Valley, Missouri Municipal Code of Ordinances; and

WHEREAS, the City Clerk, as the Election Official for the City of Grain Valley, is required by Missouri State statute to propose an ordinance calling a municipal election.


SECTION 1: An election is hereby called for the 5th day of April, 2016 for the purpose of electing Alderman Ward I for a two year term.

SECTION 2: An election is hereby called for the 5th day of April, 2016 for the purpose of electing Alderman Ward II for a two year term.

SECTION 3: An election is hereby called for the 5th day of April, 2016 for the purpose of electing Alderman Ward III for a two year term.

SECTION 4: An election is hereby called for the 5th day of April, 2016 for the purpose of electing Mayor for a two year term. SECTION 5: Any person duly qualified who desires to seek a ballot vote at said election shall file with the City Clerk of Grain Valley, Missouri, at any time after 8:00 a.m. on December 15, 2015, and before 5:00 p.m. on January 19, 2016.

SECTION 6: The Jackson County Board of Election Commissioners shall conduct said election in accordance with Missouri State Statues.




[B15-24]



ATTEST:



MEETING DATE 11/09/2015 & 11/23/2015

BILL NUMBER B15-25

AGENDA TITLE AN ORDINANCE APPROVING THE 2016 FISCAL YEAR BUDGET, COMPREHENSIVE FEE SCHEDULE AND COMPENSATION PLAN OF THE CITY OF GRAIN VALLEY, MISSOURI


Administration and Finance

PRESENTER Ryan Hunt, City Administrator Cathy Bowden, Finance Director

FISCAL INFORMATION Cost as recommended: Not Applicable

Budget Line Item: All

Balance Available: Not Applicable


[ ] Yes [X] No

PURPOSE To adopt the balanced budget, comprehensive fee schedule, and compensation plan for the 2016 Fiscal Year for the City of Grain Valley, Missouri

BACKGROUND All specific information regarding budget documents provided to the Board of Aldermen for reference

SPECIAL NOTES The City staff has prepared the attached balanced budget through meetings and work sessions with the Mayor & Board of Aldermen.

ANALYSIS None


The Board of Aldermen held budget Work Sessions on Thursday, September 24, Thursday, October 8 and Monday, November 2, 2015.


None



[B15-25]


Ordinance, Budget Letter, 2016 Line Item Summary, Comprehensive Fee Schedule & 2016 Compensation Plan

[B15-25]


BILL NO. B15-25 ORDINANCE NO. SECOND READING INTRODUCED BY: FIRST READING ALDERMAN WEST

AN ORDINANCE APPROVING THE 2016 FISCAL YEAR BUDGET, COMPREHENSIVE FEE SCHEDULE AND COMPENSATION PLAN OF THE CITY

OF GRAIN VALLEY, MISSOURI

WHEREAS, the Board of Aldermen has appointed the City Administrator to prepare and submit the 2016 budget, comprehensive fee schedule and compensation plan; and

WHEREAS, the City Administrator has worked closely with the Finance Director, all Department Directors and City staff to develop and prepare the 2016 budget; and

WHEREAS, the 2016 budget is a balanced budget as required by the Statutes in the State of Missouri; and

WHEREAS, this appropriation order and the budget outline, which are attached hereto; and are a part of this ordinance may not be amended except by written ordinance of the Board of Aldermen; and

WHEREAS, Notwithstanding the above, the City Administrator is hereby authorized, in his discretion to make adjustments, revisions or amendments to a particular expense object code/line item within the adopted budget only, and without further order of the Board of Aldermen only in the following circumstances:

• The adjustment, revision or amendment is requested in writing by the department/expenditure authority from whose account the change is proposed to be made;

• The City Finance Director certifies in writing that sufficient unencumbered funds exist for the proposed adjustment, revision or amendment;

• The total amount of the adjustment, revision or amendment does not exceed the overall budget amount as adopted herein; and

• This authorization shall not be construed to allow increases in the total appropriation for a particular fund.

[B15-25]

NOW THEREFORE, BE IT ORDAINED by the Board of Aldermen of the City of Grain Valley, Missouri the attached detail supports the budget as follows:

SECTION 1: (100) GENERAL FUND Total Revenues $ 3,667,513 Expenditures HR/City Clerk $ 187,370 Information Tech 108,022 Building & Grounds 140,153 Administration 348,757 Elected 74,192 Legal 90,000 Finance 111,306 Court 129,973 Victim Services 81,993 Fleet Maintenance 65,516 Police 2,028,374 Animal Control 55,986 Planning & Engineering 244,190 Total Expenditures $ 3,665,832 Fund Balance $ 1,681

(170) TOURISM TAX Total Revenues $ 52,000 Total Expenditures 51,500 Fund Balance $ 500

(200) PARK FUND Total Revenues $1,311,220

Expenditures Park Administration $ 475,946 Park 228,547 Recreation 29,641 Community Center 419,938 Pool 135,941 Total Park Expenditures $1,290,013 Fund Balance $ 21,207

(210) TRANSPORTATION FUND Total Revenues $ 801,000 Total Expenditures $ 769,122

Fund Balance $ 31,878

(230) PUBLIC HEALTH FUND Total Revenues $ 101,500 Total Expenditures 101,500 Fund Balance $ 0

[B15-25]

(250) OLD TOWNE TIF FUND Total Revenues $ 390,000 Total Expenditures $ 390,000 Fund Balance $ 0

(280) CAPITAL PROJECTS FUND Total Revenues $ 420,000 Total Expenditures $ 350,000 Fund Balance $ 70,000

(290) GENERAL OBLIGATION BOND FUND Total Revenues $ 0 Total Expenditures $ 0 Fund Balance $ 0

(295) 2011 GENERAL OBLIGATION BOND FUND Total Revenues $ 707,000 Total Expenditures $ 707,000 Fund Balance $ 0

(300) MARKETPLACE TIF PROJECT #2 Total Revenues $ 0 Total Expenditures $ 8,000 Fund Balance $ (8,000)

(301) MARKETPLACE TIF RESERVE PROJECT #2 Total Revenues $ 70,000 Total Expenditures $ 65,000 Fund Balance $ 5,000

(302) MARKETPLACE TIF SPECIAL ALLOCATION PROJECT #2 Total Revenues $ 110,000 Total Expenditures $ 100,000 Fund Balance $ 10,000

(305) MARKETPLACE TIF IDA BONDS PROJECT #2 Total Revenues $ 195,000 Total Expenditures $ 190,000 Fund Balance $ 5,000

(310) MARKETPLACE NID PROJECT #2 Total Revenues $ 3,304,200 Total Expenditures $ 3,276,000 Fund Balance $ 28,200

(320) MARKETPLACE CID PROJECT #2 Total Revenues $ 0 Total Expenditures $ 0 Fund Balance $ 0

[B15-25]

(321) MARKETPLACE CID-PROJECT #2 SALES/USE Total Revenues $ 29,000 Total Expenditures $ 29,000 Fund Balance $ 0

(325) MARKETPLACE CID-PROJECT #1A SALES/USE Total Revenues $ 80,050 Total Expenditures $ 0 Fund Balance $ 80,050

(400) DEBT SERVICE FUND Total Revenues $1,769,000 Total Expenditures $1,713,000 Fund Balance $ 56,000

(600) WATER/SEWER FUND Total Revenues $5,669,576 Expenditures Water 3,575,475 Sewer 2,090,337 Total Expenditures $5,665,812 Fund Balance $ 3,764






ATTEST:



MEETING DATE 11/23/2015

BILL NUMBER B15-26

AGENDA TITLE AN ORDINANCE REGULATING AND PROHIBITING THE SALE; POSSESSION; CONSUMPTION; AND DISTRIBUTION OF RESTRICTED TOBACCO PRODUCTS BY PERSONS UNDER THE AGE OF 18 YEARS


Police

PRESENTER David Starbuck, Chief of Police

FISCAL INFORMATION Cost as recommended: Not applicable

Budget Line Item: Not applicable

Balance Available: Not applicable


[ ] Yes [ x ] No

PURPOSE To amend and revise ordinance 615.110, to be consistent with Revised Missouri Statute 407.933.1, by adding specific language which prohibits possession of Cigarettes, tobacco products, alternative nicotine products or vapor products by an person 17 years of age. To revise 615.010 “Definitions” by replacing the term “Cigarette” to “Tobacco Products – defined as any tobacco product, alternative nicotine product or vapor product”.

BACKGROUND Grain Valley Police have determined current Ordinance 615.110 has no provisions for possession or consumption of tobacco products for an adult, 17 years of age; the same ordinance also does not include language on the sale of other tobacco products.

SPECIAL NOTES None

ANALYSIS Revising and expanding 615.110 provides clear language regarding possession and sale of tobacco or tobacco products to adults, 17 years of age, who are no longer subject to referral to Youth Court

[B15-26]


None


None


Staff Recommend Approval


Ordinance

[B15-26]


BILL NO. B15-26 ORDINANCE NO. SECOND READING INTRODUCED BY: FIRST READING ALDERMAN ARNOLD

AN ORDINANCE REGULATING AND PROHIBITING THE SALE; POSSESSION; CONSUMPTION; AND DISTRIBUTION OF RESTRICTED TOBACCO PRODUCTS

BY PERSONS UNDER THE AGE OF 18 YEARS

WHEREAS, the Grain Valley, MO, Police Department has observed and encountered an increased use by persons under the age of 18 years of restricted tobacco products as defined herein below; and WHEREAS, the Board of Aldermen deems it necessary to be pro-active in regulating the sale, possession, distribution and consumption of such restricted tobacco products due to the harmful effects on persons under the age of 18 years; and WHEREAS, Chapter 407, RS, MO, as amended, provides and allows the City of Grain Valley, MO, to establish restrictions and regulations regarding such products; and WHEREAS, the current Grain Valley Ordinance, Chapter 615, requires amendment in order to bring said ordinance in conformity with the authorized state restrictions.

NOW, THEREFORE, BE IT ORDAINED by the Board of Aldermen, City of Grain Valley, MO, as follows:

SECTION 1: Chapter 615, Section 615.010 of the City of Grain Valley, Missouri Municipal Code of Ordinance is amended to read as the following:

Section 615.010 Sale of Restricted Tobacco Products definitions is changed as follows:

• CIGARETTE a roll of tobacco or any substance thereof wrapped in paper and used for smoking. THIS IS DELETED AND REPLACED BY THE TERM:

1. “Restricted Tobacco Products" cigarettes, chewing tobacco, alternative nicotine products (smokeless tobacco, liquid tobacco), vapor products; rolling papers; cigars; pipe tobacco; or snuff. Reference: Section 407.925, RSMO, as amended.

[B15-26]

Section 615.110. Sale of Cigarettes, Wrappers to Minors Restricted is changed and replaced by the title:

A. "Sale, possession and consumption of restricted tobacco products as defined in Section 615.010, above herein. “Section 615.110 is amended to provide:

• The sale of any Restricted Tobacco Products to a person under the age of eighteen (18) years with in the city limits of Grain Valley, MO, is hereby prohibited.

B. It shall be unlawful and a violation of this chapter for any person under the age of 18 years to possess, consume, distribute, sell or otherwise use any restricted tobacco products within the city limits of Grain Valley, MO., unless such person is an employee of a seller of such restricted tobacco products, and is in such possession of same in order to effect a sale in the course of employment.

C. It shall be unlawful and a violation of this chapter for any person under the age of 18 years to misrepresent his or her age to purchase restricted tobacco products.

Section 615.090. Penalty for Violation shall be amended by adding the following language at the end of the second full sentence: Any person violating this chapter in any other manner other than failing to file a report and make the required payment shall be punished by a fine of not more than $500 or imprisoned for not more than 90 days, or be punished by both such fine and imprisonment.

All other terms and provisions of Chapter 615 shall remain in full force and effect unless specifically amended herein.

EFFECTIVE DATE: This ordinance shall become effective immediately upon its approval. Read two times and PASSED by the Board of Aldermen this _____day of _________, 2015, and the aye and nay votes being recorded as follows: ALDERMAN ARNOLD _______________ ALDERMAN HEADLEY _________ ALDERMAN JOHNSTON _____________ ALDERMAN PALECEK _________ ALDERMAN STANLEY ______________ ALDERMAN WEST _____________

[B15-26]

MAYOR (in the event of a tie only) Approved as to form: _________________________ ________________________ James T. Cook Mike Todd City Attorney Mayor ATTEST: ________________________________ Tami Love Deputy City Clerk

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Resolutions

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BILL NUMBER R15-68

AGENDA TITLE A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE MID-AMERICA REGIONAL COUNCIL (MARC) SOLID WASTE MANAGEMENT DISTRICT AS RELATED TO GRAIN VALLEY’S PARTICIPATION IN THE 2016 REGIONAL HOUSEHOLD HAZARDOUS WASTE COLLECTION PROGRAM


Community Development

PRESENTER Ken Murphy, Community Development Director

FISCAL INFORMATION Cost as recommended: $13,368.16 (FY 2016)


Balance Available: N/A


[ ] Yes [ X ] No

PURPOSE To provide a Household Hazardous Waste collection service to the residents of the City of Grain Valley

BACKGROUND This is a renewal to the 18 year old program that services 34 area communities

SPECIAL NOTES This agreement is for Fiscal Year 2016. As in previous years, this program is allocated in the Public Health Fund

ANALYSIS This is the same contract amount as 2015


N/A


N/A

[R15-68]




Resolution, 2016 Agreement & Fact Sheet

[R15-68]


November 23, 2015 RESOLUTION NUMBER SPONSORED BY R15-68 ALDERMAN PALECEK

A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE MID-AMERICA REGIONAL COUNCIL (MARC)

SOLID WASTE MANAGEMENT DISTRICT AS RELATED TO GRAIN VALLEY’S PARTICIPATION IN THE 2016 REGIONAL HOUSEHOLD HAZARDOUS WASTE

COLLECTION PROGRAM

WHEREAS, the Counties of Cass, Clay, Jackson, Platte and Ray and the City of Kansas City have formed the MARC Solid Waste Management District (“SWMD”) pursuant to Sections 260.300 through 260.345 of the Revised Statutes of Missouri (1986 & Cum. Supp 1990); and

WHEREAS, the SWMD includes the City of Grain Valley, Missouri within the member County of Jackson; and

WHEREAS, the City of Kansas City, Missouri operates a permanent Household Hazardous Waste facility located at 4707 Deramus in Kansas City, Missouri in addition to temporary outreach sites for collection of Household Hazardous Waste (“HHW”) which are held at various locations and on various dates throughout their City; and

WHEREAS, the City of Lee’s Summit, Missouri operates a permanent Household Hazardous Waste Facility located at 2101 South East Hamblen Road in Lee’s Summit, Missouri; and

WHEREAS, Kansas City and Lee’s Summit have made these HHW collection facilities available for use by members of the SWMD; and

WHEREAS, Kansas City and Lee’s Summit have agreed to create a regional household hazardous waste program for the benefit of all members of the SWMD; and

WHEREAS, the City of Grain Valley, Missouri intends to participate in the regional HHW program and provide these services to their residents.

[R15-68]

NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of Grain Valley, Missouri as follows:

SECTION 1: The City Administrator is authorized to enter into the attached Intergovernmental Agreement for the calendar year 2016 to become a member of the MARC Solid Waste Management District.

PASSED and APPROVED, via voice vote, (-) this Day of , 2015.

Mike Todd Mayor

ATTEST:


2016

Intergovernmental Agreement between the MARC Solid Waste Management District and

Grain Valley, Missouri relating to the Regional Household Hazardous Waste Collection Program

This Agreement is entered into pursuant to Missouri Revised Statutes Section 70.210 et seq. Whereas, Cass, Clay, Jackson, Platte, and Ray Counties and the City of Kansas City have formed the

MARC Solid Waste Management District (SWMD) pursuant to Sections 260.300 through 260.345 of the Revised Statues of Missouri (1986 & Cum. Supp. 1990) and the members of the SWMD include most cities within the member counties; and

Whereas the City of Kansas City, Missouri (Kansas City) operates a permanent Household Hazardous

Waste facility located at 4707 Deramus, Kansas City, Missouri, and operates outreach sites for collection of Household Hazardous Waste (HHW) at various locations and on various dates; and

Whereas, the City of Lee's Summit, Missouri operates a permanent Household Hazardous Waste Facility

located at 2101 S.E. Hamblen Road, Lee's Summit; and Whereas, Kansas City and Lee's Summit have made these HHW collection facilities available for use by

members of the SWMD and the SWMD, Kansas City and Lee's Summit have agreed to create a regional household hazardous waste program for the benefit of all members of the SWMD; and

Whereas, Grain Valley, Missouri (sometimes referred to in this Agreement as the "Participating Member")

intends to participate in the Regional HHW Collection Program; Therefore, the SWMD and the Participating Member agree that participation in the Regional HHW

Collection Program shall be on the following terms and conditions: I Definitions Household Hazardous Waste (HHW) shall mean waste that would be classified as hazardous waste by 40

CFR 261.20 through 261.35 but that is exempt under 40 CFR 261.4 (b) (1) (made applicable in Missouri by 10 CSR 25-4.261) because it is generated by households. Examples include paint products, household cleaners, automotive fluids, pesticides, batteries, and similar materials. A determination of whether any material meets this definition shall be made by Kansas City.

II Effective Date Grain Valley, Missouri agrees to participate in the Regional HHW Collection Program for a one-year

period beginning on January 1, 2016. III Termination A. Budget Limitations. This Agreement and all obligations of the Participating Member and the SWMD

arising therefrom shall be subject to any limitation imposed by budget law. The parties represent that they have within their respective budgets sufficient funds to discharge the obligations and duties assumed and sufficient funds for the purpose of maintaining this Agreement. This Agreement shall be deemed to terminate by operation of law on the date of expiration of funding.

B. Termination of regional program. If the regional household hazardous waste program is terminated

prior to the expiration of this Agreement, the SWMD shall refund the amount paid by the participating member, less the cost of services provided prior to termination of the regional program. The cost of services shall be assessed at seventy-five dollars ($75.00) for each vehicle belonging to a resident of the participating member that has been served prior to the termination of the program, not to exceed the amount paid by the participating member.

C. Each participating member will be required to notify the SWMD, Kansas City and Lee’s Summit in writing of its intention to renew the annual agreement for the following year no later than December 15. In the event that notification is not provided in advance or the final decision is made to not rejoin the program for the upcoming year, the participating member is responsible for any costs incurred by Kansas City and/or Lee’s Summit to serve residents after December 31. Kansas City and SWMD reserve the right to invoice the member city or county for any waste disposal costs incurred as a result of late notification.

IV Duties of Participating Member

A. Fees. Grain Valley, Missouri agrees to pay the sum of $13,368.16 to participate in the 2016 Regional HHW Collection Program for the period from January 1 to December 31. The program participation fee is based on a per capita rate of $1.04 applied to 2010 census figures as shown in Attachment One. The fee may be adjusted if a participating member has more current census data. At least one-half of this amount shall be paid within thirty (30) days upon receiving the district invoice Payment of any remaining balance shall be paid within the following six months.

B. Payment. The Participating Member shall be obligated for payment of the amount shown in Paragraph IV(A) irrespective of the participation of its citizens, or of any actual expenses incurred by the SWMD, Kansas City, or Lee's Summit attributable to the Participating Member, except in the event of termination of the regional program, as reflected in III(B) above. Payment by the Participating Member of the agreed upon amount shall not be contingent upon renewal of this Agreement or renewal of the Agreement between the SWMD and Kansas City or Lee's Summit.

Annual Renewal. The agreement between the SWMD and the Participating Member will be subject

to renewal each year. To assure community information is included in the printed promotional material, agreements will be due no later than February 1, 2016. No pro ration of fees is applicable under this agreement.

C. Contact Person. The Participating Member agrees to notify the SWMD and Kansas City, on or

before the date of this Agreement, of the name of an individual who will serve as its contact person with respect to the Regional HHW Collection Program.

V Services Provided by the SWMD A. Permanent Collection Facilities. HHW collection services shall be provided by Kansas City and Lee's

Summit pursuant to agreements entered into between the SWMD and Kansas City, and the SWMD and Lee's Summit. Pursuant to those agreements, residents of the Participating Member may deliver HHW, by appointment, if required, and during normal hours of operation, to the Kansas City permanent HHW facility and to the Lee's Summit permanent HHW facility.

B. Outreach Collections. Pursuant to the agreement between the SWMD and Kansas City, Kansas City

has also agreed to provide contractor services for the collection of HHW at outreach collection sites throughout the SWMD area. Residents of the Participating Member will be able to deliver HHW to outreach collection sites, the dates and locations of which will be negotiated by the SWMD and Kansas City. If, at the request of a Participating Member, an outreach collection is held within its boundaries, the Participating Member agrees that Kansas City or the contractor shall have overall control of the collection activities but the Participating Member shall provide the following:

adequate and safe sites with unobstructed public access;

access to restroom facilities and drinking water

adequate publicity of the date and location of the mobile collection;

a means for the collection, removal and disposal of any wastes that do not meet the definition of hazardous waste;

volunteers or workers to conduct traffic control, survey participating residents, stack latex paint and automotive batteries, and assist with non-hazardous waste removal and bulking of motor oil;

means of limiting the vehicles to a number negotiated by Kansas City and the SWMD (estimated to be either 100, 200, 300, or 400 vehicles per outreach collection);

a forklift and forklift operator available at the opening and closing of the event; and

access to residents of any city or county that is also a participating member. VI Reports The SWMD will provide to the Participating Member quarterly reports on the operations of the Kansas

City and Lee's Summit permanent facilities and on the operations of the outreach collections, based on information provided to the SWMD by Kansas City and Lee's Summit. The quarterly reports shall include the following information:

Total number vehicles using each facility (permanent or mobile) on a quarterly basis;

Number of vehicles from each participating member using the facility;

An end-of-the-year summary report including waste composition and disposition.

Each program year the district will provide brochures which include facility hours of operation, mobile event schedule, and contact information

VII. Insurance. The SWMD agrees that, pursuant to the terms of its Agreement with Kansas City,

Kansas City shall maintain liability insurance related to the outreach collection sites under which the community where the site is located shall be named as an additional insured.

VIII Legal Jurisdiction Nothing in this Agreement shall be construed as either limiting or extending the legal jurisdiction of the

parties. MARC Solid Waste Management District: Participating Member:

_______________________________ Date: ______________________________ Date: _______________________________ Chair ______________________________ Please print name and title

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October 14, 2015 Re: 2016 Regional Household Hazardous Waste (HHW) Program Dear Mayor ------: The MARC Solid Waste Management District has facilitated the safe disposal of household hazardous waste since 1997. Already this year the program has served 2,428 vehicles and has managed 137 tons of hazardous material, stuff that otherwise would be sitting in garages, basements, or potentially entering our streams and rivers. Program membership allows residents to use either of the permanent facilities located in Lee’s Summit and Kansas City, and attend any of the district’s mobile collection events. Materials accepted by the program include paint and paint-related products, automotive fluids, batteries, lawn and garden chemicals, housecleaners and fluorescent bulbs. The safe disposal of HHW can avert potential problems related to illegal dumping, water quality management, fire hazards, emergency hospital visits, and hazardous waste cleanup. The 2016 participation fee will remain at $1.04 per capita using 2010 Census Bureau population figures. A community cost list is attached to the agreement enclosed. When a county joins, residents of the unincorporated area and all communities under population 500 are included under the county membership. This rate has been in place since 2012. Please note that we will likely see an increase in the per capita rate in 2017 and will use 2015 population estimates. Please return the signed agreement to the MARC office by Friday, December 11, 2015. Community representatives are invited to the mobile planning meeting held in February. We look forward to serving your community. Please contact Nadja Karpilow at (816) 701-8226 if you have any questions. District staff is available to make a presentation to your city council or county commissioners if further information is requested. Sincerely,

Chris Bussen Chair, MARC Solid Waste Management District

MARC Solid Waste Management District

Serving local governments in Cass, Clay, Jackson, Platte and

Ray Counties and working cooperatively with Johnson,

Leavenworth, Miami and Wyandotte Counties

Executive Board

Appointed: Chris Bussen, Chair City of Lee’s Summit Michael Shaw, Vice Chair City of Kansas City Traey Lambertz Cass County Gene Owen Clay County Vacant Jackson County Daniel Erickson Platte County Gary Wilhite Ray County Elected:

Brad Foster City of Belton

Marie Steiner City of Kearney

Matthew Wright City of Blue Springs

Dan McGraw City of Independence

Lauren Palmer City of Parkville

Matt Mallinson City of Sugar Creek

Ann Dwyer Sanders City of Lake Waukomis Ex Officio: Lisa McDaniel, Planner Secretary/Treasurer

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BILL NUMBER R15-69

AGENDA TITLE A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH STIFEL NICOLAUS FOR UNDERWRITING SERVICES FOR THE TAX INCREMENT FINANCING BONDS


Administration



Not Applicable

Budget Line Item: Not Applicable

Balance Available: Not Applicable


[ ] Yes [X] No

PURPOSE Allows for underwriting services for the prospective TIF.

BACKGROUND TIF Bonds will be considered for the Grain Valley Marketplace (Project #2). The City’s financial advisor, Springsted Incorporated, handled the request for proposals. Requests were sent to four firms. Three responses were received and reviewed based on experience and sale structuring to best meet the City’s goals.

SPECIAL NOTES None

ANALYSIS None


None

[R15-69]


None




Resolution & Consultant Recommendation

[R15-69]


November 23, 2015 RESOLUTION NUMBER SPONSORED BY R15-69 ALDERMAN WEST

A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO NEGOTIATE AND ENTER INTO AN AGREEMENT WITH STIFEL NICOLAUS FOR

UNDERWRITING SERVICES FOR THE TAX INCREMENT FINANCING BONDS

WHEREAS, the Board of Aldermen of the City of Grain Valley, Missouri are committed to providing its citizens with economic development and effective services, and WHEREAS, the Board of Aldermen authorized the Mayor to enter into a funding agreement for the administration of the TIF project submitted by applicant, Star Acquisitions, Inc. by approving Resolution R15-57; and

WHEREAS, the Board of Aldermen of the City of Grain Valley, Missouri must approve all agreements; and

WHEREAS, the underwriting services are necessary to structure, analyze and complete the sale of the bonds to provide funding for the project. NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of Grain Valley, Missouri as follows:

SECTION 1: The City Administrator is hereby authorized to enter into an agreement with Stifel Nicolaus for underwriting services for the TIF Bonds.

PASSED and APPROVED, via voice vote, (-) this 23rd Day of November, 2015.

Mike Todd Mayor

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November 16, 2015

Delivered via Electronic Mail

Mayor Mike Todd

City of Grain Valley

711 Main Street

Grain Valley, Missouri 64029

Re: Underwriter Recommendation: Grain Valley Marketplace Tax Increment Revenue Bonds

Dear Mayor Todd:

Introduction

It is anticipated that the City of Grain Valley (the “City”) will consider in 2016 the issuance of Tax Increment Revenue

Bonds, Series 2016 (the “Bonds”). If approved by the Board of Aldermen, the Bonds will be issued to support

development within Redevelopment Project #2 of the Interchange Redevelopment District. This Redevelopment

Project is also known as the “Grain Valley Marketplace” or the “Paul Larino Project” (the “Project”) and is located at

the northeast quadrant of the I-70/Buckner-Tarsney interchange. Discussions regarding completion of the Project

indicate that the bond structure may be of a sophisticated nature requiring input from an underwriter as to

marketability. For this reason, Springsted recommended that an underwriter be engaged at a preliminary stage in the

process. This letter summarizes the selection process and the resulting recommendation.

Process

A request for qualifications (“RFQ”)

was prepared by Springsted and

distributed November 12, 2015 by City

staff to regional firms with underwriting

experience in the development

revenue bond market. The adjoining

table indicates the firms receiving the RFQ and their respective response. The RFQ distribution reflects the relatively

small size of the transaction and the desire to access potential Missouri bond investors. The written qualifications

were reviewed by a committee of City staff members with assistance from Springsted. Members of the selection

committee included City Administrator Ryan Hunt and Finance Director Cathy Bowden.

Springsted Incorporated 9229 Ward Parkway, Suite 104 Kansas City, MO 64114-3311

Tel: 816-333-7200 Fax: 816-333-6899 Email: [email protected] www.springsted.com

Investment Banks Receiving RFQ

Qualifications

Received

Ameritas Investment Corporation Yes

D.A. Davidson No

Piper Jaffray Yes

Stifel Nicolaus & Company Yes

Grain Valley, Missouri Underwriter Recommendation: Grain Valley Marketplace Tax Increment Revenue Bonds Page 2 The selection criteria focused on:

The firm’s experience in structuring and marketing similar debt obligations

Experience of the firm’s lead professional staff with comparable transactions

As this was a request for qualifications, the firms were not asked to provide a fee proposal. The transaction is too

preliminary at this point for an investment bank to provide a firm fee. It is anticipated that a fee will be negotiated with

the selected investment bank.

Evaluation of the Proposals

All three responding firms demonstrated the qualifications necessary to execute the transaction. However, the

selection committee felt that the breadth and depth of Stifel Nicolaus’ experience was superior to the other firms.

This experience extended to the both the firm as a whole and to the team assigned to work with Grain Valley.

In the past several years, Stifel Nicolaus has underwritten the majority of Missouri development revenue bonds.

Nationally, since January 1, 2009, Stifel Nicolaus has underwritten $11.025 billion and is ranked first in the nation in

this category. The firms ranked second through fifteenth have underwritten $10.47 billion.

Springsted has recently worked with the Stifel Nicolaus team assigned to Grain Valley on several similar projects and

has found the individuals to be responsive, flexible, accurate and fair.

Underwriter Recommendation

The City staff selection committee recommends Stifel Nicolaus as the underwriter for the Bonds. This

recommendation is based on the selection criteria and the relative quality of the proposal received.

Conclusion

We congratulate the City in conducting a professional, effective and efficient process. We believe the results of this

process will lead to a successful financing.

Respectfully,

Tom Kaleko

Tom Kaleko, CIPMA

Senior Vice President

PC. Grain Valley Board of Aldermen

Ryan Hunt, City Administrator

Cathy Bowden, Finance Director



BILL NUMBER R15-70

AGENDA TITLE A RESOLUTION BY THE BOARD OF ALDERMEN OF THE CITY OF GRAIN VALLEY, MISSOURI AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH KANSAS CITY POWER & LIGHT TO INSTALL ELECTRICAL VEHICLE SUPPLY EQUIPMENT STATIONS


Administration



$100-200 in FY 2016


Balance Available: $150,000


[ ] Yes [X] No

PURPOSE KCP&L has started a program to install numerous electric vehicle charging stations around the Metro.

BACKGROUND KCP&L is setting out to make using electric vehicles more feasible for individuals by giving multiple charging station options. KCP&L believes that the number of people with electric vehicles will be increasing significantly over the next few years as more charging stations become available.

SPECIAL NOTES The City will be required to pay for any electricity costs from the stations until 2017 when KCP&L will have a program in place to have users pay at the stations. The entire cost of installation and maintenance will be KCP&L’s responsibility so the only financial responsibility for the City will be the nominal amount for electricity.

[R15-70]

ANALYSIS Staff believes this is a good opportunity with little to no risk to the City and will give any residents or visitors with electric vehicles a spot to charge while they are handling business in and around the City Hall complex.


N/A


N/A


Staff recommends approval


Base Contract, Site Layout, Benefit Sheet, Charging Station Illustration

[R15-70]


November 23, 2015 RESOLUTION NUMBER SPONSORED BY R15-70 ALDERMAN ARNOLD

A RESOLUTION BY THE BOARD OF ALDERMEN OF THE CITY OF GRAIN VALLEY, MISSOURI AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO

AN AGREEMENT WITH KANSAS CITY POWER & LIGHT TO INSTALL ELECTRICAL VEHICLE SUPPLY EQUIPMENT STATIONS

WHEREAS, the City of Grain Valley is committed to providing visitors and residents with the modern amenities they may need to utilize electric vehicles for their daily activities; and

WHEREAS, electric vehicles are becoming increasingly popular; and

WHEREAS, Kansas City Power and Light is committed to funding the installation and maintenance of the Electrical Vehicle Supply Equipment stations; and

WHEREAS, the Board of Aldermen find that the installation of the Electrical Vehicle Supply Equipment stations will benefit both residents and visitors to the City of Grain Valley.

NOW THEREFORE, BE IT RESOLVED by the Board of Aldermen of the City of Grain Valley, Missouri as follows:

SECTION 1: The City Administrator is hereby authorized to enter into an agreement with Kansas City Power & Light to install Electrical Vehicle Supply Equipment stations in Grain Valley.

PASSED and APPROVED, via voice vote, (-) this 23RD Day of November, 2015.

Mike Todd Mayor

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GrainValley (loc 1) 711 Main, Grain Valley, MO- Overview

GrainValley (loc 1) 711 Main, Grain Valley, MO

Existing Pole

Install 3 charging stations

Bore 3” conduit 100’ with 4/0 secondary cable

Install meter pedestal

Install 25kVA padmount TX

Existing swgear SW4797, SW4798, SW4799

Kansas City is earning a reputation as an innovative place to live and work. The KCP&L Clean Charge Network is supporting that evolution as the largest network of electric vehicle (EV) infrastructure in the United States, with more than 1,000 electric vehicle charging stations. The KCP&L Clean Charge Network offers considerable potential for you and your customers. Will you be ahead of the charge by hosting an EV charging station?

Be Ahead of the Charge! THE�BENEFITS�OF�HOSTING�ELECTRIC�VEHICLE�CHARGING�STATIONS

THE�KCP&L�CLEAN�CHARGE�NETWORK�IS�GOOD�FOR�YOUR�CUSTOMERS��

• EVs cost thousands of dollars less with fuel compared to gas vehicles.

• With more than 1,000 stations across the region, there will be a charging station convenient to where your customers live and work.

• EV owners can rely on one consistent communications and payment platform.

THE�KCP&L�CLEAN�CHARGE�NETWORK�IS�GOOD�FOR�YOUR�BUSINESS�

• Annual growth of EVs is more than 100% nationwide. A site with charging stations is increasingly a�ractive.

• Offering EV charging stations helps you a�ract and retain customers.

For Retail and Hospitality hosts, charging stations appeal to new customers who tend to stay longer, return more frequently and spend more money at your business.

Charging stations at Workplaces can save employees money on fuel, help achieve company sustainability goals and raise your reputation as a progressive place to work.

For Commercial Properties, charging stations help a�ract new tenants, increase your property value and reach sustainability goals.

Public Parking hosts will earn the loyalty of the growing EV customer base.

For Multifamily Homes, EV charging stations a�ract new residents, help retain tenants and improve your property image.

What KCP&L Customers Are Saying• The majority want more charging stations in their area.

• 37% will drive out of their way to shop or visit a location with a charging station.

• One-third would consider buying an electric vehicle if they had more charging stations in their area.

• Shopping malls (56%), businesses (55%) and restaurants (47%) are popular requests for charging station hosts.

THE�KCP&L�CLEAN�CHARGE�NETWORK�IS�GOOD�FOR�THE�KANSAS�CITY�AREA��

• This project will reduce carbon emissions and help a�ain EPA regional ozone standards.

• By eliminating range anxiety and encouraging more people to purchase electric vehicles, it will support the region’s economic development.

• It will add to Kansas City’s reputation as a sustainable city, helping to a�ract companies and talent.

standard charger

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november 23, 2015 7:00 p m - grain valley, missouri · 2015-11-17 · missouri statute 407.933.1,...

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