Michigan Association of State Michigan Association of State and Federal Program and Federal Program

SpecialistsSpecialists“The Value of Planning, Learning from “The Value of Planning, Learning from

The Audit”The Audit”

November 12, 2007November 12, 2007

Mike RadkeMike Radke

Office of School ImprovementOffice of School Improvement

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UpdateUpdate

Results of U. S. Department of Results of U. S. Department of Education 2006-07 AuditEducation 2006-07 Audit

Expanding on Audit Findings Expanding on Audit Findings Regarding the Value of PlanningRegarding the Value of Planning

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2006-07 Audit Findings:2006-07 Audit Findings:Planning RequirementsPlanning Requirements

1.1. Comprehensive Needs AssessmentComprehensive Needs Assessment

2.2. Develop the planDevelop the plan

3.3. Communicate the planCommunicate the plan

4.4. Implement the planImplement the plan

5.5. Track implementation and adjustTrack implementation and adjust

6.6. Evaluate the planEvaluate the plan

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““Plan” Audit Findings: PNPsPlan” Audit Findings: PNPs

Required set asides for Private Non-Required set asides for Private Non-Profit (PNP) schoolsProfit (PNP) schools

Consult with PNPs to identify needsConsult with PNPs to identify needs

Develop the plan with PNPsDevelop the plan with PNPs

District maintains control of the PNP District maintains control of the PNP plan and its implementationplan and its implementation

Evaluate impact of the plan on Evaluate impact of the plan on achievementachievement

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““Plan” Audit Findings:Plan” Audit Findings:Parental InvolvementParental Involvement

Need district level policy involving Need district level policy involving parents in planning and implementation parents in planning and implementation (Schoolwide-SW, School Improvement-(Schoolwide-SW, School Improvement-SI and other plans)SI and other plans)Need school level policy to plan & Need school level policy to plan & implement activities building parent implement activities building parent capacity to help their child achievecapacity to help their child achieveEstablish and use parent compacts for Establish and use parent compacts for Title I studentsTitle I students

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Audit Findings: Schoolwide PlansAudit Findings: Schoolwide Plans

Complete absence of SW plansComplete absence of SW plans

SW plans not being implementedSW plans not being implemented

SW plans not being annually SW plans not being annually evaluated and revisedevaluated and revised

SW plans not containing all required SW plans not containing all required componentscomponents

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Audit Findings: Audit Findings: School Improvement PlansSchool Improvement Plans

SI Plans required for all Phase 1 SI Plans required for all Phase 1 schoolsschools

SI plans must be revised to address SI plans must be revised to address the reason for AYP problems within the reason for AYP problems within 60 days of being identified60 days of being identified

SI plan must be peer reviewed and SI plan must be peer reviewed and adopted (mentor role) within 45 daysadopted (mentor role) within 45 days

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Audit Findings: CNA and PlansAudit Findings: CNA and Plans

Nearly all Title Programs require Nearly all Title Programs require Comprehensive Need Assessments Comprehensive Need Assessments (CNA) and Improvement Plans(CNA) and Improvement Plans

Goal is to have a single CNA and plan Goal is to have a single CNA and plan to meet all requirements at the school to meet all requirements at the school level, and…level, and…

A single CNA and plan to meet all A single CNA and plan to meet all requirements at the district levelrequirements at the district level

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Stick to the Planning BasicsStick to the Planning Basics

1.1. Comprehensive Needs AssessmentComprehensive Needs Assessment

2.2. Develop the planDevelop the plan

3.3. Communicate the planCommunicate the plan

4.4. Implement the planImplement the plan

5.5. Track implementation and adjustTrack implementation and adjust

6.6. Evaluate the planEvaluate the plan

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Experience this Year with LEA Experience this Year with LEA Planning Cycle ApplicationPlanning Cycle Application

Some excellent statements of needs and Some excellent statements of needs and goalsgoalsSome confuse needs with wants, dreams, Some confuse needs with wants, dreams, wish listswish listsSome make no reference to achievement Some make no reference to achievement datadataSome goals lack clarity, are not measurable, Some goals lack clarity, are not measurable, have no timetable, are not focused on have no timetable, are not focused on academic achievement or are strategiesacademic achievement or are strategies

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A ScheduleA Schedule

What LEAs What LEAs are doing in are doing in 2007-082007-08

To implement To implement 2007-08 2007-08 programprogram

To implement To implement

2008-09 program2008-09 program

Sept Sept Begin Begin implementationimplementation

Nov – MarchNov – March Monitor & Monitor & evaluateevaluate

CNA data CNA data

collectioncollection

Apr – JuneApr – June Complete Complete programmingprogramming

Complete plan & Complete plan & communicatecommunicate

July – SeptJuly – Sept Final Final expenditure expenditure reportreport

Submit plan & prep Submit plan & prep for implementation for implementation

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To Finish This Year 2007-08To Finish This Year 2007-08

OSI Approves applications ASAPOSI Approves applications ASAPLEA planning cycleLEA planning cycleSchool selectionSchool selectionConsolidated applicationConsolidated application

DistrictsDistrictsSubmit REP dataSubmit REP dataSubmit comparability application (opening Oct 15)Submit comparability application (opening Oct 15)Final expenditure reports (2006-07), provides Final expenditure reports (2006-07), provides access to additional allocation (carryover)access to additional allocation (carryover)

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To Finish This Year 2007-08…To Finish This Year 2007-08…

Monitor programs and fundsMonitor programs and funds

Make adjustment in plans, e.g., Make adjustment in plans, e.g., decide to conduct summer program, decide to conduct summer program, final PD, etc.final PD, etc.

Continued implementation of the Continued implementation of the Statewide System of Support (SSOS) Statewide System of Support (SSOS) for high priority schoolsfor high priority schools

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To Finish This Year 2007-08… To Finish This Year 2007-08… LEAs and OSILEAs and OSI

Ongoing:Ongoing: – Process amendments (requires prior Process amendments (requires prior

approval)approval)

– Final amendments due in April Final amendments due in April

– Conduct On Site ReviewsConduct On Site Reviews

– Conduct desk audits (SW, SI, PNP, etc.)Conduct desk audits (SW, SI, PNP, etc.)

– Final expenditure reportsFinal expenditure reports

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LEAs Begin Planning for 2008-09: LEAs Begin Planning for 2008-09:

March – JuneMarch – June– Develop revised plans based on dataDevelop revised plans based on data

School level & district levelSchool level & district level– Finalize staffing plansFinalize staffing plans– Preliminary allocations (April - May)Preliminary allocations (April - May)– PNP planning consultationsPNP planning consultations– School selection application using Oct 2007 free School selection application using Oct 2007 free

and reduced lunch count (April)and reduced lunch count (April)– Prepare LEA planning cycle and consolidated Prepare LEA planning cycle and consolidated

applications for submissionapplications for submission

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LEAs Evaluate and Prepare for LEAs Evaluate and Prepare for Planning: March Planning: March –– June June

Evaluate effectiveness of all funded Evaluate effectiveness of all funded programs (SW, SI, consolidated programs (SW, SI, consolidated application, PNP, SSOS, etc.)application, PNP, SSOS, etc.)– CNA & EdYES! (due March 15)CNA & EdYES! (due March 15)– MEAP data (January) MME data (April?)MEAP data (January) MME data (April?)– Local dataLocal data– AYP preliminary (elementary & middle schools AYP preliminary (elementary & middle schools

April, high school June)April, high school June)

Focus on achievement impactFocus on achievement impact

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Plans: One per School and One per Plans: One per School and One per LEALEA

Submit consolidated application in Submit consolidated application in substantially approvable form based on substantially approvable form based on needs assessment, school and district plansneeds assessment, school and district plans– July for July obligation dateJuly for July obligation date– Include LEA planning cycle application Include LEA planning cycle application

(enhanced)(enhanced)– Include building level budgets for SW Include building level budgets for SW

schools/buildings and schools/buildings in AYP schools/buildings and schools/buildings in AYP phasesphases

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September 2008September 2008

ImplementImplement

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A ScheduleA Schedule

What LEAs What LEAs are doing in are doing in 2008-092008-09

To implement To implement 2008-09 program2008-09 program

To implement To implement

2009-10 program2009-10 program

Beginning Beginning SeptSept

Implement with Implement with fidelity to planfidelity to plan

Nov – MarchNov – March Monitor & Monitor & evaluateevaluate

CNA data collectionCNA data collection

Apr – JuneApr – June Complete Complete programmingprogramming

Complete plan & Complete plan & communicatecommunicate

July – SeptJuly – Sept Final expenditure Final expenditure reportreport

Submit plan & prep Submit plan & prep for implementation for implementation

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Questions?Questions?

Michigan Department of EducationMichigan Department of EducationOffice of School ImprovementOffice of School Improvement

Betty UnderwoodBetty Underwood (517) 241-3147(517) 241-3147underwoodb@michigan.govunderwoodb@michigan.gov

Field Services Unit Field Services Unit Mike RadkeMike Radke (517) 373-3921(517) 373-3921

radkem@michigan.govradkem@michigan.govMargaret MadiganMargaret Madigan (517) 373-4588(517) 373-4588

madiganM@michigan.govmadiganM@michigan.gov

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Regional Field Services Consultants: Region 1 . . . . . . . . . . 517-373-4009 Region 2 . . . . . . . . . . 517-373-0161 Region 3 . . . . . . . . . . 517-373-6341 Region 4 . . . . . . . . . . 517-373-4004 Region 5 . . . . . . . . . . 517-373-4212

ContactsContacts