NOVA SOUTHEASTERN UNIVERSITY

DEPARTMENT OF ATHLETICS

POLICIES &PROCEDURES

MANUALAugust 2017

RESERVATION OF POWER STATEMENT

Nova Southeastern University is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award bachelors, master’s educational specialist, and doctoral degrees.

This manual is not intended to be a contract or part of a contractual agreement between NSU and the employee. The manual is available online on the Athletics web site. Policies and procedures set forth in this manual are effective through the academic year 2016-17. Change in the content of the manual may be made, at any time, by the university, division, or college administration. Adequate notice of anticipated changes will be given where possible. This Manual supersedes all previous handbooks, manuals, documents, and directives where they may be in conflict. This Manual is the governing document for all program-related information. Please become familiar with the policies and procedures listed within. Failure to read this manual does not excuse employees from the rules, policies, and procedures contained in it.

Employees should refer to the NSU Employee Policy Manual for further information about NSU policies and procedures.

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TABLE OF CONTENTS

SECTION I PHILOSOPHY & OBJECTIVES 1. UNIVERSITY MISSION STATEMENT / 2020 VISION / CORE VALUES 82. DEPARTMENT OF ATHLETICS’ MISSION STATEMENT 83. ATHLETIC STATEMENT OF PHILOSOPHY 84. DEPARTMENT OF ATHLETIC OBJECTIVES 95. UNIVERSITY ORGANIZATIONAL CHART 106. DEPARTMENT OF ATHLETICS ORGANIZATIONAL CHART 117. CHAIN OF COMMAND 128. ATHLETIC STAFF DIRECTORY 12

SECTION II POLICIES AND PROCEDURES 1. EMPLOYMENT

A. Office Hours 15B. Dress Code 15C. Keys / Conference Room 16D. Athletic Department Evaluations 16E. Leave & Absence Policies 16F. Children in the Workplace 17G. Nondiscrimination Statement 18H. Sexual Harassment Policy 18I. Privacy of Records 18J. Department Policy on Medical Privacy in the Workplace 19K. Work Study Program 20L. Graduate Assistants 21M. Emergency Procedures & Campus Safety 21

2. BUSINESS AND OPERATIONSA. Budget 22B. Team Travel & Reimbursements 22C. Team Travel Cash Advances 24D. Bus Rentals 24E. Recruiting Travel 25F. Corporate Credit Card 25G. Professional Cash Advances 26H. Air Travel 26I. Ground Transportation 27J. Travel – Reimbursable Expenses 27K. Travel – Non-reimbursable Expenses 28L. Receipts 28M. Expense Reimbursements 29N. Purchasing 29O. Cellular Telephones 30P. Equipment Room/Locker Facility 30

3. ATHLETIC OPERATIONS AND FACILITIESA. Competition Scheduling 31

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B. Home Game Scheduling Policy 32C. Game Contracts 33D. Facility Rentals 34E. Maintenance 34F. Work Orders 34G. Athletic Department University Vans Policy 35H. Event Student Athlete Complimentary Lists 36

I. Golf Cart Use 37

4. GAME MANAGEMENT / GAME ADMINISTRATOR

A. Manager of Athletics Facilities and Operations Responsibilities 37B. Game Administrator General Duties 38C. Lightning Policy 39

5. COMPLIANCE AND ELIGIBILITY

A. General Requirements 39B. Eligibility 40C. Transfers 40D. National Letter of Intent 40E. Recruiting 41F. ACS (Assistant Coach Systems) 41G. Initial Eligibility 41H. Continuing Eligibility 41I. Exit Interviews 42J. Athletic Grants-In-Aid 42K. Degree Completion Scholarship 43L. NCAA Eligibility Check List and Financial Aid Form Summary 44M. Official Visits 44N. NSU Department of Athletics – Camps and Clinics 45O. Rules and Interpretations 45P. Violation Procedures 45Q. Countable Athletically – Related Activity (CARA) 46

Play and Practice Logs R. Roster Removal Form 46

S. Hardship Waiver (New Legislation) 47

T. Institutional Pre Enrollment Fees (New Legislation) 47

6. STUDENT ATHLETE DRUG & ALCOHOL EDUCATION AND TESTING POLICY 48

Please refer to the Student Athlete Handbook for theStudent Athlete Drug Testing Policy and EducationInformation

7. ACADEMIC SERVICESA. Academic Center 48B. Travel 48C. Athletic Academic Awards 48D. Progress-Toward-Degree 49E. Course Scheduling 49F. Progress Reports 49

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G. Study Hall Hours 49H. Academic Success program 50I. Laptops and iPads Loan Program 50J. Student Athlete Enhancement Program 50

8. SAAC (Student Athlete Advisory Committee) 50

9. ATHLETICS COMMUNICATIONA. General Policies 51B. NSU Athletic Communication Staff 51C. Utilizing the Athletic Communication Office 51D. South Florida Sports Media 52E. Score Reporting Procedures 52F. Game Cancellation Policy 52G. Crisis Management Plan 53H. Department Photography Policy 53I. Event Music Policy 53J. Athletics Web Site 53K. Credentials 53L. Statistics / Media Services 54M. Interviews 54N. Social Media 54O. Use of University, Athletic Logos & Colors 56

10. MARKETING AND SPECIAL EVENTSA. Marketing 59B. Advertising and Signage Opportunities 59C. Fundraising 60D. NSU Shark Club 60E. Lettermen’s Association 60F. Special Events 61G. Game Day/ Halftime Entertainment 61H. Mascot 61I Championship Trophies, Banners, Displays 61J. Championship Rings 61K. Athletics Banquet Departmental Awards 62L. Credit Card Payments/Transactions- PCI Compliance 63

11. SPORTS MEDICINE 64

A. Athletic Training 64 B. Sports Medicine Interdisciplinary Team (SMIT) 64 C. Independent Medical Care 64

D. Student Athlete’s Responsibilities 65E. General Policies 65F. Facilities 66G. Cooperative Medical Assistance 66H. Athletic Injuries and Medical Procedures 68I. Athletic Accident Insurance Policy for Student-Athletes 69

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J. Return to Play Policy 70K. Policy for Addressing Body Images with Student Athlete 70L. Sickle Cell Trait 73M. Concussion Management Plan 73N. Reporting Injuries / Illnesses to Non-Medical Personnel 75O. Athletic Training Coverage of Practices and Games 75P. Voluntary Internal Privacy Policies 76

12. SPORTS PERFORMANCEA. Introduction 86B. Mission 86C. Program Philosophy 86D. Strength & Conditioning Objectives 86 E. Policies and Procedures 87 F. Shark Code of Conduct 88G. Emergency Action Procedure 89

13. Emergency Action Plan 9014. Student Athlete Handbook 106

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SECTION I PHILOSOPHY AND OBJECTIVES

1. NOVA SOUTHEASTERN UNIVERSITY MISSION STATEMENT

Link to the Mission Statement, 2020 Vision, and Core Values

http://www.nova.edu/about/mission.html

2. NSU ATHLETICS DEPARTMENT MISSION STATEMENTTo provide a first class student-athlete

experience through the participation in a

highly competitive and nationally

recognized intercollegiate athletic program.

Through the platform of higher education,

we offer young men and women the

opportunity to develop leadership,

sportsmanship and teamwork skills that will

serve as a foundation for success today

and in the future.

Through a inclusive student-centered approach to learning,

we focus on the balance of academic

and athletic excellence while serving the university and

the community at large with integrity.

3. NSU ATHLETICS STATEMENT OF PHILOSOPHYNova Southeastern University and the Athletic Department share the common belief that the educational well-being and academic success of the participating student-athlete is of primary concern. The emphasis for the student-athlete experience at NSU is an all-inclusive program of learning and development in a personal setting. We believe in an approach that provides growth

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through academic achievement, learning while participating in high-level athletics competition, and the development of a positive attitude in service to NSU and the local community.

The NSU Athletic Department and its staff share a commitment to the following principles:1. Promoting the academic success of its student-athletes, measured by:

a. student-athletes graduating at a higher rate as the institution's student bodyb. student-athletes having a higher GPA than the institution’s student bodyc. minimal missed class time due to competition

2. That participation in intercollegiate athletics benefits the educational experience of its student-athletes and the entire campus community

3. Preparing student-athletes to be good citizens, leaders and contributors in our community4. Striving for equitable participation and competitive excellence5. Encouraging sportsmanship and ethical conduct6. Enhancing diversity and developing positive societal attitudes in all of its athletics

endeavors7. Institutional control being a fundamental principle that supports the educational mission

of our University and assumes presidential involvement and commitment in relationship to the athletic department.

The belief in, and commitment to, balance and integration of these principles and different areas of learning provide NSU student-athletes a path to graduation while cultivating a variety of skills and knowledge for life ahead.

4. DEPARTMENT OF ATHLETICS OBJECTIVES

To ensure that Nova Southeastern University is recognized as a leader among the nation’s NCAA Division II athletic programs

To maintain the highest standard of excellence in the continued growth of the Department of Athletics within the NCAA and the Sunshine State Conference

To enhance the educational experience and citizenship of our student-athletes in a highly competitive environment and to promote academic and athletic excellence, sportsmanship, community spirit, entertainment and alumni interest through our programs

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7. CHAIN OF COMMAND

The Director of Athletics is responsible for the overall oversight of the Intercollegiate Athletics Program at Nova Southeastern University. However, all coaches and staff are required to first contact their appropriate Associate / Assistant Athletic Director and/or Supervisor in the first instance in their particular area of authority.

It is crucial to the operation of this department that all inquiries to the NCAA, SSC, PBC and NSU Administration are referred through the Department’s appropriate contact, preferably through the Director of Athletics and/or the Associate Athletic Director.

8. ATHLETICS STAFF DIRECTORY

2017 – 2018 NSU ATHLETICS STAFF DIRECTORYADMINISTRATIONMichael Mominey, Director of Athletics (954) 262-8252 mominey@nova.eduKelley Kish, Assoc. AD, Compliance, Intern Ops &Sports Ad/SWA (954) 262-8280 kkish@nova.eduTBD, Assistant Director, Athletic Comm & Digital Strategy (954) 262-8261 TBA Dr. Kim Carbo, Assistant Athletic Dir./Marketing, Dev, Fundraising (954) 262-8254 carbo@nova.edu Dr. C.A. Tolchinsky, Assist. Athletic Dir./Academic Serv & Stu Supp. (954) 262-8251 nardiell@nova.eduZevon Stubblefield, Assistant Athletic Director, Sports Medicine (954) 262-8260 zevon@nova.edu Cathy Pace, Asst. to the AD / Coordinator of Employee Services (954) 262 8252 pace@nova.eduTBD, Business Manager (954) 262-8267 TBA TBD, Manager, Marketing and Promotions (954) 262-1599 TBAJameson Carter, Manager of Athletic Communications (954) 262-8275 jcarter1@nova.edu Morgan Shattuck, Athletics Communications Coordinator (954) 262-8235 mshattuck@nova.edu Brayan Valencia, Equipment Manager (954) 262-4148 vbrayan@nova.eduMichael Callahan, Athletic Digital Media & Graphic Design Coord. (954) 262-8347 mc2896@nova.eduMarlon Furlongue, Compliance Coordinator (954) 262-8266 mf685@nova.eduLaura Barry, Coordinator of Athletic Academic Services (954) 262-8262 barry@nova.eduRyan Romero, Manager of Facilities / Operations (954) 262-8283 rromero@nova.eduDr. Elizabeth Swann, Faculty Athletic Representative (954) 424-0411 swann@nova.eduMegan Miller, G.A. Business Manager (954) 262-8267 mm4290@mynsu.nova.edu Arielle Saunders, G.A. Athletics Administration (954) 262-8250 athleticshelp@nova.eduPerry Morris, G.A. Game Operations (954) 262-8230 pm985@mynsu.nova.eduSamantha Rommel, G.A. Marketing (954) 262-1599 sr1834@mynsu.nova.eduJacob Higgs, G.A. Compliance Office (954) 262-8266 jh2721@mynsu.nova.edu Darren Hendricks, G.A. Athletic Communications (954) 262-8248 dh1162@mynsu.nova.eduJessica Thornton, G.A. Equipment Room (954) 262-8347 jt1717@mynsu.nove.eduTBD, G.A. Athletic Communications (954) 262-8248 TBA

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COACHES

BaseballGreg Brown, Head Coach (954) 262-7834 gb551@nova.edu Bryan Peters, Assistant Coach (954) 262-8259 bpeters1@nova.edu Justin Ramsey, Assistant Coach (954) 262-8257 jramsey1@nova.edu

Men’s BasketballJim Crutchfield, Head Coach (954) 262-8263 jcrutchfie@nova.edu Jordan Fee, Assistant Coach (954) 262-8241 jfee@nova.edu.

Women’s BasketballLeAnn Freeland, Head Coach (954) 262-8078 mf1192@nova.eduAbbie Tepe, Assistant Coach (954) 262-8221 tepe@nova.edu

Sharkettes Spirit SquadGiana Buttacavoli, Head Coach (954) 262-8250 gb586@nova.edu

Men's and Women’s Cross Country / Track & Field Bryan Hagopian, Head Coach (954) 262-8242 bh456@nova.eduJessica Cousins, Assistant Coach (954) 262-8175 jcousins@nova.eduChris Benassi, Assistant Coach (954) 262-8248 cbenassi@nova.edu Sherrelle Jordan, G.A. (954) 262-8175 sj1075@mynsu.nova.edu

Men’s GolfChristopher Carlin, Head Coach (954) 262-8277 ccarlin@nova.eduJoey Marino, Assistant Coach (954)262-8277 jmarino@nova.edu

Women’s GolfHeather Wall, Head Coach, (954) 262-8243 hwall@nova.eduJoey Marino, Assistant Coach (954) 262-8243 jmarino@nova.edu

Women's Rowing

Devin Fay, Head Coach (954) 262-8278 dfay1@nova.eduAnna Lindgren-Streicher, Assistant Coach (954) 262-8273 alindgrens@nova.edu TBD, G.A. (954) 262-8278 TBA Men’s Soccer Matt Watts, Head Coach (954) 262-8255 mwatts1@nova.eduJames Moore, Assistant Coach (954) 262-8228 jmoore2@nova.edu

Women’s Soccer John Constable, Head Coach (954) 262-8270 jconstable@nova.eduCory Harbinson, Assistant Coach (954) 262-8272 ch1126@nova.edu

Softball Julie LeMaire, Head Coach (954) 262-8258 jlemaire@nova.edu

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Taylor Jonas, Assistant Coach (954) 262-8229 tj601@nova.edu

Men’s and Women’s Swimming & DivingBen Hewitt, Head Coach (954) 262-8174 bh583@nova.eduDaniel Murphy, Assistant Coach (954) 262-8162 dmurphy@nova.eduElizabeth Flaherty, G.A. (954) 262-8162 ef608@mynsu.nova.edu

Women's Tennis Douglas Neagle, Head Coach (954) 262-8247 dneagle@nova.edu Daniel Albers, G.A. (954) 262-8247 da1150@mynsu.nova.edu

Volleyball Jennifer King, Head Coach (954) 262-8264 jking2@nova.eduDan King, Assistant Coach (954) 262-8226 ckingii@nova.eduJessica Ronyak, G.A. Volley Ball (954) 262-8264 jr2796@mynsu.nova.edu

SUPPORT STAFF

Athletic TrainersJason Palmateer, Head Athletic Trainer (954) 262-8231 palmateer@nova.eduDustin Gatens, Head Athletic Trainer, Research & Development (954) 262-8246 gatens@nova.eduAmy Gatens, Athletic Trainer (954) 262-8256 reckard@nova.eduKelly Whitney-Babcock, Athletic Trainer (954) 262-8224 kwhitneyba@nova.edu;Noah Thaman, Athletic Trainer (954) 262-8286 nthaman@nova.eduJessie Bollback, Athletic Trainer (954) 262-8289 jb2931@nova.edu

Strength & ConditioningSteve Orris, Program Director – Sports Performance (954) 262-8285 so333@nova.eduNick Sexton, Assistant Strength & Conditioning Coach (954) 262-4148 ns956@nova.edu Natalie Kamerer, G.A. (954) 262-8191 nk405@mynsu.nova.eduAntoine Robinson, G.A. (954) 262-8191 ar2162@mynsu.nova.edu

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SECTION II POLICIES AND PROCEDURES

1. EMPLOYMENT*Additional information available on NSU’s Human Resources Web Site – Employee Manual at http://www.nova.edu/cwis/hrd/index.html

A. Office Hours The expected working hours of the University are 8:30 a.m. to 5:00 p.m. If you arrive

late from traveling with a team and / or participate in an official university capacity at a home event, you will be permitted to arrive at work no later than 10:00 a.m. on the following day or an agreed upon time with your supervisor.

Please remember to call your supervisor and the Coordinator of Employee Services, Cathy Pace at (954) 262-8252 to let each know if you will be running late, out sick, or will be arriving late due to traveling or working with the teams.

Please remember, per University Policy, to enter your time out of the office into the SharkTime / Kronos System.

If you intend to be out of the office for an extended period of time (for example, at a convention), please inform the Coordinator of Employee Services, Cathy Pace, in writing so that the Athletic Director’s office is aware of your work-related absence.

An Outlook Calendar is accessible to the Administration, Staff and Coaches. All calendars are to be current and updated on a daily basis with, vacation, personal, sick, recruiting, etc., as this is a tool, whereby, the Athletic Director or designee can view them on an as needed basis. If you know that you will be out of the office in the morning or all of the following day, please indicate your destination on your Outlook Calendar the day prior

B. Dress CodeAll staff members are expected to dress in a professional manner at all times reflective of their position and duties at any given time of the day. This includes the office, at a practice, competition and travel. There is no official dress code at Nova Southeastern University. However, all employees must dress in a fashion suitable to a place of business.

C. Keys / Conference Room

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All keys for NSU facilities are issued and collected by, Cathy Pace, the Coordinator of Employee Services. All key requests and Locksmith work orders must be approved by the Director of Athletics.

To reserve conference room 223, Shark Athletics Building, 2rd floor, contact the G.A. for Administration at ext. 28250 or email athleticshelp@nova.edu

D. Athletic Department Evaluations – Shark Performance 1. Coaches Evaluation

At the end of every academic year, the Athletic Director will meet with each Head Coach to review the season. This process will be in conjunction with the Office of Human Resources and the University policy concerning the evaluation of employees.

Staff EvaluationAt the end of each fiscal year the Athletic Director or designee will evaluate each staff member according to their performance. Each staff member will receive two evaluations in the following manner:

a. Coaches / Staff complete own self-evaluation in the Shark Performance Management System.

b. Coaches / Staff will than meet with immediate supervisor for final evaluation. The Director of Athletics reviews each evaluation for approval and signature.

Human Resource guidelines for writing classified and administrative/professional employee evaluations – see Human Resources web page on the Shark Performance Management Program. See link: http://www.nova.edu/hr/index.html

E. Vacation Leave and Absence PoliciesSee Human Resources web page at http://www.nova.edu/cwis/hrd/index.html

As per NSU policy, requests for vacation leave must be submitted through Shark Time / Kronos to the Director of Athletics or your direct Supervisor at least two weeks in advance, for review and approval, so that the appropriate operational arrangements can be completed.

A. If you are out sick on any given work day, please call both your supervisor and the department’s Human Resources contact, Cathy Pace, to let them know of your absence.

B. MATRIX – Leave Management Service Provider for NSU

All NSU employees receiving NSU Benefits must follow the guidelines of MATRIX when requesting a leave whether medical or family, etc. Please use link below for additional information regarding a request whether for medical or family, etc.

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http://www.nova.edu/hr/benefits/leaves-of-absence.html

F. Children in the Workplace PolicyNova Southeastern University is committed to developing student excellence and promoting an educational environment conducive to learning. To achieve these objectives, the Department of Athletics’ policy prohibits the presence of children in the workplace under the employees or volunteers’ supervision during working hours (e.g. recruiting, travel, practice, competitions, representing the University, etc.). This policy excludes official University activities involving children (e.g. “take your child to work day,” camp and clinic participant). 

For the purposes of this policy, the “workplace” is defined as (i) the office during work hours; (ii) sites of practice and competition; (iii) athletic training facilities; and (iv) vehicles used for University business.

1. PURPOSE: This policy’s purpose is to avoid disruptions in job duties of the employee and co-workers, reduce personal and property liability, and help promote the learning environment of the university.

2. PROCEDURES: a. It is the responsibility of managers and supervisors to ensure that the work of the department is accomplished in an environment that promotes employee health and safety and minimizes work-related disruptions. b. Supervisors may direct an employee to remove a child from the workplace.  c. The Director of Athletics may grant a one-time exception for a temporary, unforeseen emergency. No employee, temporary employee or volunteer can have a child in the workplace without the Director of Athletics’ permission.

i) When authorized, the accompanying adult must supervise the children at all times. When an authorized child is in the workplace, they are not permitted to use NSU equipment (Computers, Phones, Athletic Equipment), enter potentially hazardous areas, or exhibit symptoms of a potentially contagious illness.

d. Nova Southeastern University has a sick leave policy that may be used for the illness of family members, or for their medical or dental care. In that event your time out of the office must be entered into the SharkTime Kronos System for record.e. No child can be left unaccompanied by an adult in the work place, and any employee who brings a child to the work place and leaves him or her unattended will be subject to discipline, up to and including termination.  f. As used in this policy, the terms and “children” are defined as any individual who has not reached the age of 16.  For purposes of this policy, difficulty or inability in arranging childcare does not constitute an emergency. g. Employees violating this policy will be subject to disciplinary action up to, and including, termination.

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G. Non-Discrimination StatementConsistent with all federal and state laws, rules, regulations, and/or local ordinances (e.g. Title VII, Title VI, Title III, Rehab Act, ADA, Title IX), it is the policy of Nova Southeastern University not to engage in discrimination or harassment against any persons because of race, color, religion or creed, sex, pregnancy, national or ethnic origin, non-disqualifying disability, age, ancestry, marital status, sexual orientation, unfavorable discharge from the military, status as a disabled veteran, or political beliefs and to comply with all federal and state non-discrimination, equal opportunity and affirmative action laws, orders and regulations.

This nondiscrimination policy applies to admissions, enrollment scholarships and loan programs, athletics, employment and access to and treatment in all university centers, programs, and activities. NSU admits students of any race, color, religion or creed, sex, pregnancy, national or ethnic origin, non-disqualifying disability, age, ancestry, marital status, sexual orientation, unfavorable discharge from the military, status as a disabled veteran, or political beliefs and activities generally accorded or made available to students at NSU and does not discriminate in the administration of its educational policies, admission policies, scholarship and loan programs, and athletic and other school administered programs.

H. Sexual Harassment PolicyPlease see the NSU Employee Policy Manual at http://www.nova.edu/cwis/hrd/emphanbk/

I. Privacy of RecordsThe Family Educational Rights and Privacy Act of 1974 (FERPA) places certain limitations on the disclosure of personally identifiable information maintained by the university with respect to students and limits access to educational record, including the right to access, the right to obtain copies, the right to seek correction of such records through informal and formal internal procedures and the right to place a statement in such educational records explaining any information that he or she believes to be inaccurate or misleading.

The university has adopted a policy with respect to its educational records consistent with the requirements of FERPA and the regulations promulgated under the act.

NSU maintains a system of records that includes application forms, admission test scores, and transcripts of student’s previous academic records and performance while in residence. These records are available for review by current and former students upon written request to the Office of the University Registrar. However, the registrar will not release transcripts of student’s academic records until all accounts (academic & nonacademic) have been paid.

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The law limits access by, and disclosure to, a third party. Such access is given only upon consent of the student or if required by law, except for the following information which may be released as directory information: a) student’s name, b) address, c) dates of attendance, and d) degree and awards received. Requests for such information must be submitted in writing to the University. The University reserves the right to refuse the above information if the reason for the request is not considered to be a sufficient need to know.

Any student or parent not wishing to have this information disclosed should notify the Office of the University Registrar in writing before September 1 of the relevant school year.

A person does not have the right of access to educational records until he or she has been admitted to and has actually begun attending Nova Southeastern University. There is no prohibition from disclosing such information to the parent of students who are listed on their parents’ federal income tax forms.

Parents or eligible students will be provided a hearing by the university if they wish to challenge the content of the record. If they are still not satisfied, the parents or eligible students may add explanatory or rebuttal matter to the record.

If the students or parents are denied access to a hearing, or if the records are alleged to have been illegally disclosed to a third party, the students or parents may file a complaint with the U.S. Department of Education.

J. Department of Athletics Policy on Medical Privacy in the WorkplaceAn employee’s medical situation should be treated as confidential at all times and an employee has the right to confidentiality regarding his/her medical situation. Such situations should never be discussed among employees.

Although an employee may reveal the nature of a medical condition to his/her supervisor, such an action is normally at the discretion of the individual concerned. Some employees may need to know about the absence, and may be genuinely concerned and ask questions about the Medical absence/condition. However, supervisors and employees should not give any details to other staff members without the employee’s permission. An employee’s wishes must be respected unless there is a legitimate business reason for revealing the information to others – in which case, the employee must explain that the information will be released discreetly and only to those who need to know.

Any employee about to embark on an action that could invade employee’s privacy should consider the ramifications. If the action makes an employee feel uneasy, they probably need to give it careful and thorough consideration before going forward.

All aspects of any employees’ medical leave should be channeled through the Office of Human

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Resources. This is not a topic for open discussion in the work place.”

K. Work Study Program

The hiring of Student Workers follows the guidelines of JOBX which is an on line process. All supervisors hiring a student worker MUST receive clearance from Student Employment prior to the student worker’s first day of employment.

At the beginning of each Academic year, the Athletics Department will determine a budget of college work-study hours allowed for each department and sport. In order to qualify as a "college work study" employee, the student must be deemed eligible by the Student Employment Office. There are two types of student employment:

Federal Work-Study (FWS)The Federal Work-Study (FWS) program is a need-based program that provides students with part-time employment to help meet their financial need and give them work experience while helping the campus and the surrounding community. FWS students may work up to 25 hours per week. Total hours for the department are determined by the budget and monitored by the Business Manager and Associate Director of Athletics/SWA. Interested students must file a FAFSA/Renewal FAFSA. For more information contact Student Employment via e-mail or at 1-800-541-6682. Requests must be made in writing to the Associate AD/SWA for any FWS hires to include the hours and job duties.

NSU Employment Program (NSE)This program provides part-time, on-campus jobs for in-school students regardless of financial need. Students do not need to apply for financial aid to be considered for these positions. International students may qualify for on-campus student employment under this program. For more information, contact Student Employment via email or at 1-800-541-6682.

It is the responsibility of the Head Coaches and Department Heads to find individuals interested in the work-study program and obtain the approval of the Athletic Director or designee.

The student will be required to fill out the necessary paperwork with the Coordinator of Employee Services, Cathy Pace, located on the 2nd floor of the Shark Athletics Building. The individual hiring the student worker (ex. Coach, Director, etc.) must complete a Student Employment Authorization Form (SEAF). Once the authorization form is completed please submit to the Assistant to the Athletic Director / Coordinator of Employee Services for processing / Cathy Pace. The Student Authorization Form is available at the front reception desk, 2nd floor, Shark Athletics Building.

Students are paid bi-weekly and their paychecks are mailed to the address indicated on their paperwork. In order to receive payment, students are required to complete a Student Employment time sheet (on a bi-weekly basis) provided to them by their supervisor. The supervisor will review and approve the time sheet by signing off on it and submitting to Cathy Pace. If we change over to the Kronos System for time sheets all will be notified in advance.

Students interested in game management positions should contact the Game Ops Assistant (954-262-8283) or Assistant Director, Athletic Communications/External Operations (954-262-8261).

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Payment

Department of Athletics work study positions start at $8.10 per hour. Any pay increases will be determined at the discretion of the job position’s supervisor and approved by Student Employment.

L. Graduate Assistants

The Department of Athletics offers Graduate Assistant employment opportunities. Applicants must possess a bachelor's/master's degree and matriculate into a graduate program at NSU in order to be considered for a position, candidates must meet the following criteria.

Candidates must submit a letter of application/cover letter outlining their experience and any specific areas of expertise that are relevant to working for the Department of Athletics. If students are currently enrolled in a graduate program at NSU, they should indicate the name of the program. If not currently enrolled at NSU, candidates should include the name of the graduate program at NSU in which they plan to seek enrollment.

Submit a current resume.

Candidates must be accepted and enrolled in a graduate/doctoral program at NSU when the GA appointment begins.

Note: Graduate Assistants in a Safety Sensitive Position will be scheduled for a Pre-Employment Drug Testing prior to hiring. Once hired he/she will be placed in a pool for Random Drug Testing.

Graduate Assistant openings will be posted on NSUSharks.com as they become available. Full job descriptions and duties are available from the Associate Director/SWA.

Start Date:

The Graduate Assistant’s start date will be a one year contract with the start dates beginning between July 15th and August 1st or January 1st to January 15th. Please contact the Associate Director of Athletics/SWA with any questions. Contracts and Award Letters are available on the NSU Athletics Internal Website.

M. Emergency Procedures and Campus Safety

1. University Emergency Operations Procedures Manual The link below will bring you to pertinent information regarding Campus Safety,

Parking Information, Emergency Procedures, and Public Safety Services. Safety is NSU’s top priority, therefore, please read the information provided.

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http://www.nova.edu/cwis/pubsafety/emergency.html

2. Campus Safety and Traffic Handbook

http://www.nova.edu/cwis/pubsafety

C. Hurricane http://www.nova.edu/hurricane/

A manual has been compiled of all emergency procedures for NSU and is also located on the 2nd floor, Shark Athletics Building, reception area.

2. BUSINESS AND OPERATIONSA. BudgetThe Business Manager is responsible for preparing and administering the budget. The respective budgets will be formulated with the assistance of each Head Coach and the respective department supervisors. The Business Manager will provide head coaches with a copy of their respective budget as authorized by the Director of Athletics. On a monthly basis, department supervisors and head coaches will receive an updated copy of their budget statements. Coaches may schedule a meeting to meet with the Business Manager, at any time, to review the budget.

Note: The fiscal year at Nova Southeastern University runs from July 1 through June 30 of the following year. (Example: FY17 – July 1, 2016 – June 30, 2017)

Budget Guidelines Line item expenditures may not be transferred to other line items without prior approval

of the Director of Athletics. Coaches must stay within each itemized budget for the entire fiscal year. Coaches that do not stay within each itemized budget must transfer funds from their

team’s respective restricted account. The only exception to this is if the coach has received prior approval from the Director of Athletics.

Coaches must adhere to all of the Department of Athletics’ policies regarding, traveling, purchasing, and receiving.

Coaches must protect and maintain all equipment, and athletic supplies.

B.  Team Travel and ReimbursementsNSU has implemented the use of the Ariba eProcurement system for expenditures, including:

* Purchase Requisitions* Travel Authorizations* Employee Expense Reimbursements* Check Requests

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The Athletic business office will be responsible for the following travel arrangements: allocation of meal money and any airline or bus travel. All airline travel is to be arranged by the coach. The coach must submit a Travel Authorization form via the Ariba system for approval. After the authorization form has been approved, it is then the Coach’s responsibility to arrange the respective times of travel. No Later than 72 hours prior to departure, Coaches must complete and submit travel itineraries (see Appendix) to the Director of Athletics, the Associate Athletic Director, Business Manager and the Coordinator of Athletic Academic Services.

Coaches plan all team travel schedules with the approval of the Director of Athletics or designated Sport Administrator. After approval, the coach is responsible for making the following travel arrangements: lodging & vans.

If you have any remaining money, upon return to campus, please put all remaining money in an envelope noting the following:

- Name of the Team that Traveled- Dates of Travel- Dollar Amount in Envelope

Drop all into Designated Drop Safe

Note: all remaining cash is NOT to be left in your office or possession. It must be dropped in the designated drop safe upon your return to campus.

The preferred method for funds due NSU is a check made payable to NSU Athletics referencing the TR (Travel Expense Report) number as generated by the Ariba system.

Within 5 working days upon return to campus, bring all itemized receipts and the Meal Money Sign-Off form (See Appendix) over to the Business Manager’s office and they will process a Travel Expense Report (in the Ariba system) for your approval.

When teams travel, members of the assigned travel party will receive meal money for meals missed due to traveling. Meal money will be allocated to each individual in the following manner:` BREAKFAST $ 5.00 Before 10:00 AM LUNCH $10.00 10:00 AM - 5:00 PM DINNER $15.00 5:00 PM - 12:00 AM

Student-Athletes, along with the entire travel party, must sign for all monies received. Note: the coach may opt for one of the following:

1. Give team members their daily per Diem at breakfast. 2. Pay for the traveling party’s entire meal, and keep the total itemized receipt for the group.

* Student-athletes will only sign off on the per diem sheet for money that they actually were given. If a coach decides to pay for the party’s entire meal a student-

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athlete will not sign for that money. They will only sign for cash that was given to them. Coaches must retain and turn in all itemized receipts if they decide to pay for the entire party. Original signatures are required.

3. Any time period in which student-athletes are participating in-season while off (i.e. Preseason, vacation breaks and postseason practice or competition), and the campus food center is not operating or when the University is closed, the Department of Athletics will provide meal money or meals for the student-athletes, within NCAA rules.

Team Travel & ReimbursementsThe reimbursement policies require that all monies be accounted for in the following manner for team travel: 1. All cash advances for travel money must be requisitioned by the Athletic business office

at least TWO weeks in advance. 2. All travel money will be provided to the Coach at least forty-eight hours prior to

departure (via direct deposit or check). The preferred method is direct deposit. This form is available on the Accounts Payable website:

http://www.nova.edu/cwis/fop/accntpay/forms/directdeposit.pdf. 3. A completed travel itinerary form (see Appendix) must be submitted to the Director of

Athletics, the Assistant Athletic Directors, Business Manager and the Coordinator of Academic Services before the respective team departs on their away competition.

4. Coaches must maintain all itemized receipts, tolls, meals, or other expenses within five (5) working days upon return to campus, bring all itemized receipts and the Meal Money sign-off form over to the Business Manager’s office and they will process a Travel Expense Report (in the Ariba system) for your approval.

5. Each student-athlete must properly execute the procedure for receiving allocated money from the coaching staff by signing their name in the correct area on the money log sheet.

6. The Department of Athletics recognizes NSU’s current rate for mileage as noted on the most recent Travel Expense form in Ariba. Gas receipts are reimbursable for rental cars only. The rental receipt and/or contract must be attached.

7. Use of personal vehicle – the mileage rate covers normal “wear and tear” of the vehicle and gasoline. NSU will reimburse up to 300 miles one way or 600 miles round trip.

C. Team Travel Cash AdvancesDuring team travel, the Head Coach or the Assistant Coach (if authorized by the Head Coach) is given a cash advance for meal money, gas and tolls. The Coach must submit their request to the Business Managers office at least four weeks before the actual date of the departure and a cash advance will be processed for the trip.

D. Bus RentalsReservations for bus rentals will be made by the Athletic business office. The Coach must meet with the Business Manager upon final completion of the schedule to finalize bus travel for the season. The Coach will be responsible for letting the Athletic business office know the times

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and dates of departure. The Coach will also inform the Business Manager if the trip is an overnight trip and if so the locale of the hotel. The cost will be charged to the respective coaches’ travel budget. The department will consider the scheduling of a charter bus for trips over 100 miles (one way).

E. Recruiting TravelOn recruiting trips, coaches have the following options:

1. Submit their request to the Business Managers office at least two weeks before the actual date of the departure and a cash advance will be processed for the trip.

2. Pay yourself and within 5 working days upon return to campus, bring all itemized receipts over to the Business Manager’s office and they will process a Travel Expense Report (in the Ariba system) for your approval.

Reservations for airline flights or car rentals MUST be submitted through the Ariba system on a Travel Authorization form. The cost will be internally charged to the respective coaches’ recruiting budget. However, coaches should be sure that the cost of traveling is within their respected recruiting budgets.

All recruiting travel outside of the tri-county area must be submitted through the NSU Recruiting Travel Form on the NSU Internal Website at least three business days prior to travel. This form sends notification to the Compliance Coordinator and Business Manager of your intended travel for review with NCAA rules and budget.

All travel will be completed at the most economical and reasonable cost. On the completion of the trip, the Coach is responsible for bringing all itemized receipts over to the Business Manager’s office.

Please ensure that all of the receipts correspond to the particular dates of travel . All itemized receipts are due within five (5) working days upon return to campus. The failure of adhering to the timing of this policy could result in delay or forfeiture of expenses incurred.In lieu of a cash advance, expenses will be refunded within two weeks provided itemized receipts and the Travel Expense Report has been approved in the Ariba system.

The recruiting request approval form must be completed prior to departing campus for any trips outside the Tri-County area.

F. Corporate Credit CardEmployees conducting multiple business trips on behalf of NSU are entitled to a SunTrust VISA credit card. The card is issued to "Cardholder NSU Employee." The monthly statement is sent directly to the cardholder for payment. The employee is responsible for submitting the expense report(s) in the Ariba system on a timely basis, reviewing the VISA bill and paying SunTrust VISA the charges. The NSU SunTrust VISA is to be used for University-related business

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ONLY. All charges incurred must be paid within the 30 day time allotment specified by Sun Trust. Delinquent accounts are subject to review and there is a potential cancellation of the card if not resolved. No employee will be issued a Corporate Credit Card until they have passed their initial 90-day orientation period.

Contact the Business Manager to obtain an application through the SunTrust VISA program NSU has established. Credit checks are not required.

G. Professional Cash AdvancesCash advances are issued to employees on a limited basis only who do not travel often, who do not have the corporate SunTrust VISA card, and who face a hardship in having to pay for the expenses and waiting to be reimbursed. A check request will be issued payable to the employee needing the advance, with their address and NSU ID number and account to be charged. The request must be in Accounts Payable two weeks prior to trip dates to allow for the check to be returned to the payee and cashed prior to the trip. Within 5 working days upon return to campus, bring all itemized receipts over to the Business Manager’s office and they will process a Travel Expense Report (in the Ariba system) for your approval.

If you have any remaining money, upon return to campus, please put all remaining money in an envelope noting the following:

- Your Name - Dates of Travel

- Dollar Amount in Envelope* Drop ALL into the designated drop safe

Note: all remaining cash is NOT to be left in your office or possession. It must be dropped in the designated drop safe upon your return to campus.

The preferred method for funds due NSU is a check made payable to NSU Athletics referencing the TR (Travel Expense Report) number as generated by the Ariba system.

H. Air TravelThe traveler must submit a Travel Authorization form via the Ariba system for approval. After the authorization form has been approved, it is then the traveler’s responsibility to arrange the respective times of travel.

Any travel arrangement made other than through the Travel Office is subject to non-reimbursement. Airline reservations should be made through the University Travel Office. This process will ensure that employees traveling on University Business will be covered under accidental death insurance provided by American Express. Commercial air transportation will be reimbursed on the basis of the actual cost incurred by the traveler, not to exceed the cost of an advanced purchase ticket. All official University travel should be at the most economical rates available. Generally, coach or lower promotional fares are the only classes of travel that are

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reimbursable.

All travel must be by the most direct or economical route. Higher fares may be reimbursable only when coach accommodations would: (1) require circuitous routing; (2) require travel during unreasonable hours; (3) greatly increase the duration of the flight; (4) result in additional costs which would offset the transportation savings; or (5) offer accommodations which are not reasonably adequate for the medical needs of the traveler. These exceptions will require the traveler to submit a letter of approval signed by their vice president or dean. The approval letter must be submitted with the request for travel reimbursement. Reservations should be made at least 21 days in advance to take advantage of discounted fares.

InsuranceThe University provides $350,000 of accidental death coverage on all tickets charged to the University's American Express Account. The insurance is provided, at no cost to the traveler. The policy covers employees traveling on official University business trips that originate from home or the University. Any purchase of flight and personal travel insurance is a personal expense and not reimbursable.

Travel with Spouse or Dependent Regardless of the source of funds, when a spouse or dependent accompanies the traveler, the University will pay for only the normal single travel costs. The Vice President for Finance must approve exceptions. When an employee’s original travel itinerary includes personal travel, the employee will be responsible for the applicable portion of the costs associated with such travel.

I. Ground Transportation

Car RentalsReservations for car rentals should be made through the University Travel Office. The traveler should submit a Travel Authorization form via the Ariba system for approval. After the authorization form has been approved, it is then the traveler’s responsibility to arrange the respective times for the rental.

Vehicles may be rented when: Local transportation is not available. Schedules do not permit the use of local transportation. The cost of local transportation equals or exceeds the cost of renting an automobile.

Compact cars should be rented under most circumstances. When three or more employees are traveling together or when a large amount of supplies or equipment is being transported, a larger size automobile is more appropriate. University employees may not accept, nor will they be reimbursed for, "personal injury" or "collision damage" insurance, except where included in corporate rental agreements. Property damage risk is covered by the University, and personal injury risk is covered by Workers'

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Compensation.

J. Travel - Reimbursable ExpensesReimbursable expenses include but are not limited to the following:

Baggage handling and storage expenses Parking and tolls Business office expenses (copy services, postage, etc.) Business-related phone calls and faxes Conference fees Costs of obtaining required visas and passports Currency conversion fees Gratuities to porters, bellhops and other service personnel are reimbursable without a

receipt if $ 15.00 or under per trip. Any amount above the $ 15.00 limit requires receipts with documented explanation.

Expenses incurred for mini bar items, snacks, and candy are only reimbursable if claimed as part of a meal expense. Please note, alcoholic beverages are not reimbursable.

K. Travel - Non-reimbursable ExpensesNon-reimbursable expenses include but are not limited to the following:

Clothing, toiletry items or personal care items Commuting between home and campus Corporate charge card delinquency assessments Magazines, newspapers, personal reading materials Movies Alcoholic beverages Personal entertainment First class or business class airfare upgrade vouchers Gas purchased directly from car rental company Parking tickets, traffic violations and court cost Travel accident insurance premiums Charge incurred for failure to cancel hotel reservation (“no show” charges) Loss or damaged baggage Expenses submitted for reimbursement more than 12 months after expenses were

incurred Gas purchased for personal vehicle

L. ReceiptsAppropriate receipts/documentation includes:

Business purpose: Written explanation of business purpose or conference/itinerary or schedule of events

Transportation: (Original receipt required) Air / Rail / Rental Car / Other Ground Lodging: Hotel-Original bill/receipt/folio (detailing all expenses/showing the charge to a

credit card) Meals: Credit card and/or cash receipt showing itemized charges (order stubs are not

acceptable)

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Conference Fees: Receipt from conference sponsor or copy of registration form Miscellaneous Charges: Tips and other miscellaneous charges totaling fifteen dollars

($15) per trip do not require receipts Neither a credit card statement nor a cancelled check is considered a receipt.

M. Expense ReimbursementsExpenditures incurred by NSU employees will be reimbursed by Accounts Payable when processed and approved on a Travel Expense report via the Ariba system.Bring all itemized receipts to the Business Manager’s office and they will process the Travel Expense Report (in the Ariba system) for your approval.

N. PurchasingThe Department of Athletics should maximize every dollar spent in order to provide student-athletes with the necessary supplies and equipment. There is an established vendor for uniforms and equipment purchases. Please see the Business Manager.

1) Purchases with Special Requirements Computers, Computer Equipment, and all Audio-Visual Equipment

The office of the Vice President for Information Technologies (OIT) must approve, via the Ariba system, all purchases for desktop computers, servers, workstations, systems, printers, peripherals, and software. All audio-visual equipment such as overhead projectors, video projectors, screens, sound systems, and video-conferencing systems must also be approved by OIT All requests for computer and related equipment, software, and audio-visual products must be submitted on a requisition via the Ariba system. Please see the Business Manager.

If unit price of an item is $1000 or more, please provide two (2) quotes and the request will be submitted via the Ariba system. Please see Business Manager.

2) Purchases for Goods and Services between $5,000 and $25,000

Planned purchases with a total value of $5,000 or more must be competitively quoted by University Purchasing. Provide the Business Manager with written estimate.

3) Purchases for Goods and Services in Excess of $25,000

Please provide the Business Manager with a written estimate. A Request for Proposal (RFP) will be prepared by University Purchasing with the assistance of the requesting department. RFP’s will then be distributed to an appropriate selection of suitable vendors.

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Departmental end-users and University Purchasing will jointly analyze written quotations from vendors and prepare final recommendations.

The Executive Vice-President of Administration and/or Associate Vice President of Business Services shall grant final approval.

After purchasing supplies, each department head or coach should present an ORIGINAL invoice (not a statement) to the Business Manager’s office. On the invoice, list the following:

1. The sport or department associated with the purchase2. The date and the department head or coach’s signature confirming that the material

has been received and that the invoice is okay to process for payment.

In addition, coaches are required to show each vendor proof of tax exemption in the State of Florida. Coaches are also responsible for furnishing a completed W-9 tax form (identification number & certification) before submitting an original invoice from the vendor. The University will refuse payment unless a completed W-9 form is on file. If unsure, please check with the Business Manager to verify if a W-9 form is on file.

O. Cellular Telephones

Cellular TelephonesAll full-time Athletic employees will be issued a cellular telephone instrument and the service will be charged to the respective budget. If you experience a loss or theft of your cellular unit not more than twelve months old, you will be expected to personally pay for the replacement unit, rather than from university funds.

It is the responsibility of the immediate supervisor to notify the Coordinator of Employee Services of staff changes and cancellation of services. All devices must be returned to the Coordinator of Employee Services for proper handling.

University provided cellular service is intended to be used for business purposes only.

P. Equipment Room / Locker FacilityRules

1. Only gear issued by the NSU Athletic Department will be laundered. Use laundry loop for all items except towels. Any loose personal items will be discarded.

2. Use only locker/ combination lock provided by Equipment Room staff.All non-NSU locks will be cut off, contents removed and stored for pick-up in the Equipment Room. Lock up all valuables! Any items left unprotected are done so at your own risk.

3. Respect the property of all other athletes and staff. Any athlete caught stealing or destroying another individual’s property will be reported to NSU Administration with a

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recommendation of removal from the NSU Athletic program. Lockers and/or bags are subject to check under suspicion of stolen property or contraband.

4. Proper attire should be worn in the UC at all times. No bare feet. No cleats. Shirts, pants, shoes or sandals must be worn at all times.

5. Final laundry load will begin at 7:15 PM. Laundry bins must be rolled down to the Equipment Room by 7:00 PM. Team bins left in the locker room overnight will be laundered the following morning.

6. NO food/ drinks allowed in locker room.

3. ATHLETIC OPERATIONS AND FACILITIESA. Competition SchedulingThe Assistant Athletic Director for Communications and Digital Strategy will be responsible for obtaining all competition schedules from head coaches and scheduling the use of the University athletic facilities through the Manager of Athletic Facilities and Operations for home events. Once facility availability is approved, the Manager of Athletic Facilities and Operations will forward final game schedules to the Associate AD (AADCIS) for review and compliance approval. Once approved, game contracts will be initiated by the Manager of Athletics Facilities and Operations and sent to opposing teams. (See Game Contracts, Section C) Consideration must be given when submitting game schedules as support staff is highly affected by the master calendar of the department. A licensed athletic trainer is required to be present for all home events, championship and non-championship seasons.

DAILY FACILITY SCHEDULING/PRACTICESAll facility scheduling NOT related to athletic contests against an opposing team should be submitted directly to the Manager of Athletic Facilities and Operations. The Manager of Athletic Facilities and Operations will confirm facility availability and work with arena management on all practice/camp schedules and work directly with teams and coaches on a daily basis to ensure practices demands/needs are being met. The Manager of Athletic Facilities and Operations will also schedule and secure all facilities for scheduled camps.

INDOOR SPORTS (ARENA)Athletic contest/competitions will receive priority scheduling. In order to receive priority, a "tentative" schedule must be submitted 9 months from the first day of allowable competition and a "final" schedule submitted at minimum of 6 months out. If certain days are needed to host a home event or tournament, your tentative schedule should indicate a hold for that day or series of days for that event. That information will be passed through the Manager of Facilities Operations to arena management to hold for a contest. Once final game schedules have been submitted, holds will be released. Game times are NOT necessary for holding or booking dates, but should be submitted as soon as they have been determined and contracted. Below is the priority that is followed when booking the arena for athletic contest and practices.

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1. Men’s and Women’s Intercollegiate athletic contests2. University President’s Office including commencement and registration, if applicable3. University sponsored events (as managed by the Division of Student Affairs and/or the

Department of Athletics)4. Revenue producing events5. Academic Centers – programs and events6. Men’s and Women’s Intercollegiate Team Practices7. Community/Development Events

OUTDOOR SPORTSAthletic contest/competitions/ will receive priority scheduling. In order to receive priority, a "tentative" schedule must be submitted 6 months from the first day of allowable competition and a "final" schedule submitted at minimum of 3 months out. If certain days are needed to host a home event or tournament, your tentative schedule should indicate a hold for that day or series of days for that event. Once the actual dates are solidified by the 3-month deadline, unused dates will be released and the actual date will be locked for your competition. Once final game schedules have been submitted, holds will be released. Game times are NOT necessary for holding or booking dates, but should be submitted to the AADCEO as soon as they have been determined and contracted. Below is the priority that is followed when booking outdoor facilities for athletic contest and practices.

1. Men’s and women’s intercollegiate athletic contests2. Men’s and women’s intercollegiate practices3. University President’s Office events4. University sponsored events (as managed by the Division of Student Affairs and/or the

Department of Athletics)5. Community/Development Events6. Revenue producing events7. Academic Centers – programs and events

NON-CHAMPIONSHIP SCHEDULINGFor non-championship events, a "final" schedule should be submitted 30 days in advance. All non-championship schedules should be submitted to Management of Facilities/Operations. Approval must be granted by Associate AD/SWA, Compliance Coordinator, Assistant AD/Sports Medicine and AADCEO prior to confirming event with referees and visiting team. Non-championship events must adhere to NCAA non-championship guidelines, requirement of on-duty athletic trainer for on campus events and facility availability and preparation. Any non-championship event scheduled without approval of listed administrative parties will NOT be permitted. Start times of non-championship games will adhere to the home game scheduling policy in Section B.

B. Home Game Scheduling Policy

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Note: Coaches should consider and be aware all scheduled home athletic events before attempting to solidify a location. Schedule of all finalized home games can be found on the Master calendar. The scheduling policy established below is in accordance to and meets all Sunshine State Conference scheduling requirements.

i. Men’s and Women’s BasketballAll single weekday games will be scheduled to start at 7:30 pmSSC weekday doubleheaders will be scheduled to start at 5:30 pm and 7:30 pmAll weekend doubleheaders will be scheduled to start at 2 pm and 4 pmAll single weekend games will be scheduled to start at 2 pm OR 4 pm

ii. Men’s and Women’s SoccerAll Sunday single games will be scheduled to start at 1 pmAll weekday and Saturday games will be scheduled to start at 7 pmWeekday and Saturday double-headers will be scheduled at 4:30 pm and 7 pmSunday doubleheaders will be scheduled to start at 1 pm and 3:30 pm

iii. Baseball All weekday single games will be scheduled to start at 6 pmAll weekend double-headers will be scheduled to start at 1 pmSunday single games and/or doubleheaders will be scheduled at 1 pm

iv. SoftballAll weekday single games will be scheduled to start at 6 pmAll weekday double-headers will be scheduled to start at 5 pmAll weekend double-headers will be scheduled to start at 1 pmSunday single games and/or doubleheaders will be scheduled at 1 pm

v. Swimming and DivingAll weekday meets will be scheduled to begin at 3 pmAll weekend meets will be schedule to start no later than 12 pm

vi. VolleyballAll weekday matches will be scheduled to start at 7 pmAll weekend matches will be scheduled to start at 4 pm

*NOTE: Any exception to this policy must receive approval from the Director of Athletics.

C. Game Contracts

Once your team’s competition schedule has been submitted to the AADCDS, the scheduled will be submitted for approval to the Sport Administrator. The Compliance Coordinator will review and approve it following NCAA/SSC/PBC rules. A notice of approval will be sent via email to: Head Coach, Assistant Coach(es), AADCDS, Manager of Athletic Facilities and Operations,

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Compliance Coordinator and AADMDF (Assistant Athletic Director for Marketing/Development/Fundraising).

The Assistant Athletic Director for Communications and Digital Strategy (or designee) will meet with all coaches on guarantees and generate all non-conference home contest contracts and obtain the signature of head coach. The AADCDS submits signed non-conference home contest contracts to AADCDC for signature. The AADCDS will email a copy of signed contract to the opponent head coach, copying the NSU head coach and AADCIS. Instructions include that they should return the signed copy back electronically (fax or email). All returned fully executed non-conference home contest contracts will be housed in the office of the AADCDS and an electronic copy will be saved on the share drive.

All incoming game contracts for away athletic events will go directly to the AADCIS for review and signature. The AADCIS will obtain head coach signature. Once the contract is signed, the AADC will update the electronic and hard copy files and return the contract to the host institutions. If the contract differs from the approved schedule, the AADCIS will notify all parties involved.

Note: If a coach needs to make a change to a SSC scheduled contest, he/she should get approval first from the Associate Director of Athletics for Compliance, Internal Operations and Sport Administration/SWA. If approved by the Director of Athletics of both institutions, the request of change will be sent to the SSC office for approval. Once approved by all, there should be an email sent to both AD’s, coaches, and the SSC office as verification of the change from the conference commissioner.

D. Facility RentalsAll outside facility rental requests, including camps, are now being handled by University Facilities Management. Any request (both internal and external) to rent an athletic facility should be submitted online via the facility rental request form which is located under the facilities tab in the main navigation on the NSU Athletics website www.NSUSharks.com. Once the request form has been submitted, Facilities Management will contact the requesting party directly to facilitate contract agreements, rental fees, insurance requirements and invoicing. The Manager of Athletic Facilities and Operations will work directly with the party requesting the facility and facility management to facilitate leasing agreements, fees and availability.

E. MaintenanceThe maintenance of the University’s athletic facilities will be the responsibility of the University’s Physical Plant. The Physical Plant will hire a grounds crew who will work in direct contact with the Manager of Athletic Facilities and Operations. Any specific maintenance requests should be directed to the Manager of Athletic Facilities and Operations, who will then issue a work order to the Physical Plant. It is also the responsibility of all coaches and staff to participate in the maintenance of their particular athletic facility throughout the year.

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F. Work Orders1. Work orders for indoor physical plant (ex. computers, printers, telecommunications) must be directed through an email: (athleticshelp@nova.edu ) to the G.A. for Athletic Administration (who is located at the reception desk, 2nd floor, ASB building, ext. 28250). This is restricted to the interior of the Shark Athletics Building.

2. Work orders for outdoor physical plant (ex. golf carts, fields) must be directed through the Manager of Athletic Facilities and Operations. This includes all buildings not listed in the above article.

G. Athletic Department University Vans PolicyReservations for the use of the Department of Athletics’ 12 passenger vans will be made through the Manager of Athletic Facilities and Operations. All requests for the use of the vans and/or Shark Shuttle are to be made by an online request form located on the NSU Coaches/Staff Resources page of the NSU athletic website (www.NSUSharks.com). The form must be submitted at least one month (30 days) prior to the departure date. Vans requests must be made for all travel and recruiting. If a request form is not completed and given to the operations office 30 days prior to your travel dates, a van reservation cannot be guaranteed. The online van request form can be made for multiple vans if necessary. If teams are in need of more than one van on the request form, you are required to complete the driver’s name, driver’s license number and NSU Certification Number or no additional vans will be issued. In addition, a “Comments” section has been added to the online request form for those teams who will be using the vans on a daily basis for travel to/ from practice sites. Please include necessary date ranges and times in your request to avoid sending multiple requests.

Using Vans for Team TravelUniversity policy states that trips over 300 miles should not be made by automobile unless; (1) three or more University certified drivers share a van, (2) traveling with excessive baggage that is too cumbersome to carry on a plane; or (3) if frequent stops are made. All van travel requests that exceed 300 miles must meet the above mentioned criteria and be approved by the Director of Athletics. Online requests must be submitted with destination and reason why vans are required if travel is over 300 miles. Out-of-state travel is not permitted using a University owned/leased vehicle.

The vans will be approved based on the following priorities:1. In-season team travel2. Out of season team travel3. Recruiting

Upon receiving an approval from the Manager of Athletic Facilities and Operations Office, the respective party will be issued a van key with a fuel card attached, along with a log book to be

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filled out by the driver of the vehicle. If athletic vans are not available, you will be required to work through the Business Manager to rent a van for your travel needs through the University Travel Office.

Upon returning to campus the respective party is responsible for insuring that the van has been refueled with a full tank and is cleaned. This includes teams using vans for daily practices. After cleaning and refueling the van, the key and the fuel card are to be returned to the Manager of Athletic Facilities and Operations. At that time, please log the miles taken during your travel or any problems that has occurred with the van in the athletic van log book that has been assigned to each van. If any problems or accidents occur during travel please notify your Sport Administrator immediately and then the AADCEO and/or the Manager of Athletic Facilities and Operations so Risk Management can be informed.

Only coaches and approved staff are permitted to drive the Athletic Department’s vans. All drivers must have a valid driver’s license on file in the Department of Athletics office, have passed the institutional driving test and obtained an NSU Driver Certification card/number.

In case of an EMERGENCY or ACCIDENT, please CONTACT the following staff immediately, in this order:1st - Local Police if away from NSU – Public Safety if on campus to file a report2nd - Director of Athletics or Sport Administrator3rd – Manager of Athletic Facilities and Operations

H. Event Student-Athlete Complimentary Lists

All student-athlete complimentary lists must be requested through the ACS system. Each student-athlete will be allotted four tickets within NCAA Rules. The student-athletes will be able to start requesting tickets one week prior to the event and the deadline for complimentary tickets is three hours prior to the start of each event. The athletic office will not accept any other requests.

Student-Athletes must enter all guests name and relationship into the complimentary guest list. Each guest must be approved by the compliance office prior to adding a guest to the complimentary list.

The assigned game administrator for each event will print the complimentary list and hand to ticket office/ticket gate prior to the event. No additional names are permitted or handwritten in once the deadline for submission has passed.

Volleyball & Basketball

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There will be NO visiting student-athlete team complimentary admissions list unless approved by the Director of Athletics.

Complimentary Admission lists will be turned into the Arena box office by the assigned game administrator before it opens 90 minutes before the game. Please make sure full names of Complimentary Admission list guests are provided prior to turning in a completed list at the box office. Once a Complimentary Admission list is submitted, only the assigned game administrator is allowed to add additional names to the list.

Youth groups or visiting groups attending the game(s) must be assigned on the Complimentary Admission list and handed in prior to game day. The marketing department should also be notified of any special groups or special events planned for all games.

Soccer & Baseball

There will be NO visiting student-athlete team complimentary admissions list unless approved by the Director of Athletics.

The assigned game administrator will turn in the pass list to the ticket gate 1 ½ hour prior to the event. Please make sure full names of Complimentary Admission list guests are provided prior to turning in a completed list at the ticket gate. Once a Complimentary Admission list is submitted, only the assigned game administrator is allowed to add additional names to the list.

Youth or visiting groups attending the game(s) must be assigned on the complimentary admissions list and handed in prior to game day. The marketing department should also be notified of any special groups or special events planned for all games.

I. Golf Cart UseThe Department of Athletics golf carts may be used for on campus transportation only. However, please note when there is an official game on campus the on-site game administrator, Athletics Communications and Manager of Athletic Facilities and Operations Departments will have priority of the designated golf carts as stated below. Anyone wishing to use a golf cart(s) may sign out a golf cart key at the front desk from 8:30am to 5:00pm Please note: Reservations should be made 24 hours in advance for use of Golf Cart #72, or #97 for scheduled recruits.

It is the responsibility of the Manager of Athletic Facilities and Operations to oversee the periodic maintenance and weekly fueling of the golf carts. If a problem should occur with the golf cart, please notify the appropriate parties so a work order can be submitted.

The respective parties are assigned the following golf carts:

Golf cart #46 (4 Passenger) – Athletics Administration onlyGolf cart #72 (6 Passenger) – AthleticsGolf cart # 97 (4 Passenger) – Athletics

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All golf carts must be returned clean, parked in the designated area and secured with the lock and chain provided.  It is the responsibility of the user to make sure the golf carts are returned clean and secured.

4. GAME MANAGEMENT / GAME ADMINISTRATOR A. Manager of Athletic Facilities and Operations Responsibilities:

During ALL NSU HOME games The Manager of Athletic Facilities and Operations or designee will have the responsibility of meeting, greeting, and escorting all visiting teams for a home event to their locker rooms/changing areas or designated playing area.

Outdoor Home gamesIn the event a visiting team will be using the locker rooms, the Manager of Athletic Facilities and Operations or designee will be responsible for escorting the visitors to the swimming visitor locker rooms located at the ASB building east of the competition pool. Manager of Athletic Facilities and Operations will also be responsible for ensuring that the locker rooms have been left in a clean and safe condition and lock the area after the visiting teams have departed.

Manager of Athletic Facilities and Operations will also be responsible for acquiring ticket money from the Business manager the day of a home event. For weekend games, game operations need to pick these up by 3 pm on Friday.

Manager of Athletic Facilities and Operations will be responsible for scheduling all independent contractor and work study staff for home athletic events. They will also ensure that all student and independent workers arrive at the predetermined time to run the event operations effectively.

B. Game Administrator General Duties. (Sport specific duties listed under separate cover)

• Prior to the game, the Game Administrator will need to pick up any necessary items for game management: keys and golf cart keys.

• Log into the ACS system and print the student-athlete pass list and prospective student-athlete pass list prior to arriving at the home athletic contest.

Arrive at the site 1.5 hours prior to game.

The Game Administrator is to meet and greet the game officials, head coaches of both visiting and home teams and athletic trainers of visiting teams and escort them to their

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respective places. Identify yourself as the Game Administrator and make sure they are aware that you are serving in that role on behalf of the University.

Tickets must be counted at the conclusion of the game. Write the amount on a piece of paper, confirm the amount by initialing it, and place it in the pouch. Money pouches should then be returned and put inside the safe in the athletics reception area by the assigned Game Administrator.

AFTER GAME, Lock any necessary rooms, doors, or buildings.

Game Administrator is responsible for monitoring all game incidents that occur and require immediate attention. Appropriate response to any incidents should be administered immediately. In case of ejection of any coach or player, report name(s) and the incident to the Director of Athletics and Associate AD/SWA (AADCIO) within 24 hours via email.

C. Lightning Policy:In the event that the pre-game or game activities are suspended due to the threat of inclement weather, specifically lightning, all coaches, student-athletes, staff members and spectators must evacuate the ALL outdoor facilities immediately. Coaches and athletes must seek shelter in an NSU building. Spectators must seek shelter in their vehicle or a parking garage. Do not seek shelter under the bleachers, in the press box, in the restrooms, or in any outdoor area. Failure to evacuate the premises will be at your own risk. (See Emergency Action Plan under Section 10 for detailed procedures for each venue).

5. COMPLIANCE AND ELIGIBILITYNCAA, SSC, PBC and NSU Compliance

The information contained below is a quick guide to compliance related issues. More detailed information will be found in the Compliance Manual located on the Compliance page of the NSU Athletics Website. www.nsusharks.com

A. General Requirements

Per Bylaw 11.1.6 in the NCAA Manual, each head coach and all other coaches who are employed full time at an institution shall maintain current certification in First Aid, cardiopulmonary resuscitation (CPR) and automatic external defibrillator (AED) use. This certification is coordinated through the NSU Sports Medicine Team annually.

In compliance with NCAA regulations, each student-athlete is required to attend an initial squad meeting to review the NSU Student-Athlete Handbook, applicable required NCAA Bylaws and complete required NCAA forms. These meetings will be held prior to the first day of practice and will be scheduled at the discretion of the Associate Director of Athletics/SWA. During the meetings, each student-athlete will hear about the Summary of the NCAA Regulations and is required to sign the NCAA Student-Athlete Statement. Part I of this form is the Statement Concerning Eligibility; Part II is the Buckley Amendment Consent regarding disclosure of

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educational records; Part III is for the Promotion of NCAA Championships, Events, Activities or Programs; Part IV is the Drug Testing Consent; and Part V is for incoming Freshman regarding valid ACT and SAT Scores. All of these forms must be signed in person or online through the NCAA portal in order to participate in intercollegiate competition or practice.

In addition, NSU’s Department of Athletics requires that each team member complete a Student-Athlete Information Form, NSU Student-Athlete Agreement Form, NSU Drug Screening Consent Form and Safe Harbor Form and the Release of Practice/ Travel Liability Agreement. All student-athletes will be required to sign the NSU Student-Athlete Agreement Form. If the student-athlete is a minor (under the age of 18), the signature of their parent/guardian is also required on the Student-Athlete Agreement Form.

Any student-athlete who has not attended the initial squad meeting, and/or signed all required paperwork, will not be eligible to practice or compete. These forms are kept in the student-athletes file and housed in the Compliance Department for six years.

B. Eligibility

All prospective and current student-athletes must be eligible according to NCAA, SSC, PBC and NSU rules. Because these rules are quite complex and vary by individual case, it is required that coaches discuss any questions concerning eligibility with the Compliance Office. If an interpretation is needed, the Compliance Coordinator, Associate Director of Athletics/SWA, GA for Compliance and Director of Athletics are the only individuals who may contact the NCAA within the Department of Athletics. Coaches are expected to know and follow all NCAA, SSC, PBC and NSU regulations.

It is the policy of the NSU Department of Athletics all full-time day students are eligible to participate in intercollegiate athletics. Full-time graduate students are also permitted to participate in NSU Athletics. In addition, all NCAA, SSC, PBC eligibility standards must be met by each student-athlete.

Student-athletes who transfer within the Sunshine State Conference (SSC) member schools are ineligible to participate in intercollegiate athletics at any other member school for a period of two years. For additional information on the SSC Intra-Conference Transfer Rule, refer to the SSC website.

C. Transfers

When a student-athlete has inquired about transferring into or from Nova Southeastern University, many factors may determine if he/she is eligible. Please inform the Compliance Coordinator and Associate Director of Athletics/SWA when you begin recruiting a transfer. Of special note, even if a transfer is accepted by, and admitted to, NSU, that does NOT mean that the transfer student will be eligible per NCAA rules. There are three criteria that the transfer PSA must meet: 1) admittance to NSU 2) enough transferable credits based on NCAA rules for two year transfers and four year transfers that are in their last year of eligibility 3) leaving their current academic institution in good academic standing for four year transfers in years one through three of their eligibility. For all transfers, amateurism status must be certified by the NCAA Eligibility Center. NCAA legislation requires that, before any contact can be made, the

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department must receive, or grant permission to forward to, a release to the student’s school using the appropriate forms. These forms are to be sent through the Compliance Office and not by any coaching staff member or student-athlete.

For NSU student-athletes that are interested in pursuing a transfer, a Permission to Contact will be issued at their request only after the Remove from Squad List form has been received. Coaches or student-athletes should provide the email address of where the Permission to Contact should be sent when one is being requested. Please work closely with the Sport Administrator in these situations.

D. National Letter of Intent

The NLI is applicable to prospective student-athletes (PSA) who will be entering a four-year institution for the first time as full time students. It is also permissible for a 4-2-4 transfer who is graduating from a two-year college.

Coaching staff must adhere to the publicized signing dates for the NLI to be valid. These dates will be distributed and are available in the Compliance Office. Any and all requests for an NLI must be made in writing using the NLI Request Form and provided to the Compliance office. The NLI must be accompanied by an Athletic Scholarship Award Letter and transcripts. The NLI and Athletic Scholarship Award Letter will not be sent until a current Transcript has been received by the Office of Compliance. Please be sure to submit the request within a time frame that allows for signatures to be acquired (i.e., Financial Aid) prior to the end of each signing period. Please be aware that there are time constraints for each signing period.

E. Recruiting

NCAA and NSU guidelines regulating recruiting must be adhered to around recruiting. All PSA contacts must be logged into ACS.

Only those coaching staff members, who have been certified by passing the NCAA Coaches Certification Test, are permitted to make off-campus contacts or evaluations of prospective student-athletes. This test will be administered annually by University personnel outside of the Athletic Department, most likely the FAR.

F. ACS (Assistant Coach Systems)

All coaches are required to have his/her own log-in information and to use this system for all recruiting documentation, logging countable athletically related activity, etc. It is also available for all Staff to utilize. Any questions regarding ACS, contact the Compliance Office.

G. Initial Eligibility

Beginning in January, coaches will receive updated admissions information twice a month on those PSAs listed in ACS. Information from the Admissions, Financial Aid, and Residential Life offices will be included on the spreadsheet and will be emailed to coaches by the

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Compliance Coordinator or GA. The Compliance Coordinator will also use the incoming student contact information to update each team’s IRL on the NCAA Eligibility Center website.

H. Continuing Eligibility

The Associate Director of Athletics/SWA will work with the Athletic Academic Services staff to determine student-athletes that are academically ineligible when grades are posted each semester. The Associate Director of Athletics/SWA will notify the coaching staff and the Compliance Office of any student-athlete not meeting NSU academic standards for eligibility the following semester. If a returning student-athlete has any deficiencies, the Coordinator of Athletic Academic Services will notify the appropriate coaching staff of those deficiencies and advise what needs to be done to regain eligibility, working with the Associate Director of Athletics/SWA.

The NCAA, SSC, PBC and NSU require that all individuals representing an institution in intercollegiate competition be certified annually prior to the first date of competition. NSU will evaluate student-athletes eligibility status at the end of the semester, thus conducting a mid-year in-house certification for eligibility. If a student athlete has not earned the required credit hours, and maintained the NCAA and NSU required minimum cumulative GPA at the completion of the each semester, he/she will not be eligible for competition. A student-athlete may practice and receive aid during any semester they are academically ineligible. The University Registrar and College of Undergraduate Studies also review and certifies this information after each semester.

I. Exit Interview

NSU conducts an annual student-athlete experience survey with each team. The Questionnaire will cover all aspects of the student-athletes experience while at NSU: coaching evaluation, academics, athletic training, and overall experience.

For more information on Exit Interviews, please contact the Associate Director of Athletics/SWA.

J. Athletic Grants-In-Aid

Incoming Student-Athlete

All prospective student-athletes (PSA) must apply to NSU and register with the NCAA Eligibility Center to begin the financial aid process. Coaches are encouraged to use the spreadsheet that is provided twice a month starting in January, to determine what potential additional aid the PSA will receive. This is to insure that the PSA is getting the most accurate and complete offer of financial assistance from the university.

If the student-athlete receives any other financial assistance, the athletic scholarship award is subject to revision based on the need factor as established by the Office of Financial Aid and the maximum allowance of aid as set forth by the NCAA. If a coach is aware of any outside scholarships, it is recommended that he/she notify the Compliance Coordinator of such.

All coaches must adhere to the following procedures regarding the department’s Athletic Scholarship Award Letter:

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Step 1.  Submit 1 original copy of the department's Athletic Scholarship Award Letter to the Compliance Coordinator.  This Letter can be found on the NSU Athletic website Staff Resource Link. The copy must bear the original signature of the Head Coach.

Step 2.  The Award Letter will be submitted by the Compliance Coordinator to the Associate Director of Athletics or Director of Athletics for signature.

Step 3.  The Award Letter will then be submitted by the Compliance Coordinator to the Director of Financial Aid for signature.  Please keep in mind that this step could take a few days and depends on the availability of the Director of Financial Aid.

Step 4.  Once the Award Letter is returned from Financial Aid, the Compliance Coordinator will email it to the student-athlete and respective coaching staff.

Step 5.  The student-athlete prints out and signs 2 copies of the Award Letter. He/she keeps a signed copy and can email or fax a copy back to the Compliance Coordinator.

Step 6. The Compliance Coordinator will deliver a copy of the fully executed Award Letter to the Financial Aid Office.

Original documents should be signed in blue ink.

Recruited student-athletes receiving aid must be awarded prior to the first day of school. Those individuals not recruited may receive athletic aid after the first day of classes.

Returning Scholarship Student-Athletes

All student-athletes returning to NSU must have an Athletic Award Letter on file with the Compliance Office prior to June 15th. This will ensure that the Financial Aid office can produce and send the notice of Athletic Award Letter prior to July 1. Exceptions to this deadline must be approved by the Compliance Department.

General Guidelines

The athletic grant-in-aid cannot exceed the cost of tuition/fees, room, board, and books as determined by the Financial Aid office of NSU. The athletic grant-in-aid must be signed in the following order: Head Coach, Director of Athletics or designee, Director of Financial Aid, and Student-Athlete.

Coaching staff must notify the Compliance Coordinator in writing prior to June 1 of any student-athlete whose aid will be reduced or cancelled for the upcoming year. Financial Aid will be informed by the Compliance Coordinator and provide the student-athlete a written notice informing he/she of the reduction/cancellation in Financial Aid prior to July 1. Only the Director of Athletics has the authority to approve the reduction/cancellation of Athletic Financial Aid at any time.

It is recommended that returning and incoming student-athletes be registered for 15 credit hours in order for athletic financial aid to be paid to the student-athlete’s account. Exceptions to this may be made for graduate students, student-athletes enrolled in the Collegiate Success Program, biology/athletic training majors, or graduating student-athletes who need less than 15 credit

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hours to complete their degree. Approval from the Coordinator of Athletic Academic Services is required for all student-athletes enrolled in less than 15 credit hours.

K. Degree Completion Scholarship

Degree Completion Scholarships for student-athletes who have entered NSU in Fall 2017 and going forward, will be considered the responsibility of each sport budget.  Academic excellence, progress toward degree and graduation are core values at NSU and part of our mission as an Athletic Department.

All coaches must plan and budget for degree completion scholarships when an undergraduate scholarship student-athlete does not graduate prior to completing their eligibility.  By working closely with our Academic Services staff and sport administrator and monitoring progress toward degree through Priority Registration Workshops and individual meetings, coaches will stay current on the path to graduation for each team member.

The department expectation is that a Degree Completion Scholarship will be awarded for remaining coursework up to the amount of the final athletic scholarship year OR to cover tuition and fees, whatever is lesser of the two.  Former student-athletes receiving a degree completion scholarship will have assigned department events/competitions to staff as well as potential individual sport duties in exchange for their scholarship.  These are determined by the head coach and athletic administration upon issuance of the award.

An award letter must be completed for all Degree Completion Scholarships and processed with Compliance, signed by your Sport Administrator.

L. NCAA Eligibility Checklist and NCAA Financial Aid Form Summary The Compliance Department will request a roster from each coaching staff to develop the Compliance Master Roster to make sure that documents and eligibility are current. The NCAA Eligibility Checklist must be signed and submitted prior to the first date of outside competition (championship or non-championship). The NCAA Financial Aid Form Summary must be signed and submitted prior to the end of the academic year. The Compliance Coordinator will request signatures on all documents initially and whenever changes/updates are made. It is the responsibility of the coach to review the document for accuracy prior to signing it. Any additions/changes to rosters must be communicated to the Compliance Coordinator. ACS will automatically generate an email to the following individual whenever status changes are made to current student-athletes:

Director of Athletics Associate AD for Compliance, Internal Ops and Sport Administration / SWA Assistant AD for Athletic Communications and Digital Strategy Assistant AD for Sports Medicine Manager of Athletic Communications Assistant AD of Academic Services

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Coordinator of Athletic Academic Services Head Coach, Strength & Conditioning Equipment Manager Faculty Athletic Representative

M. Official VisitsCoach’s Responsibilities

Complete the Official Visit Request & Approval form and submit it to the Compliance Coordinator at least 3 business days prior to a scheduled visit.

Attach current transcripts. Make sure the PSA is registered with the NCAA Eligibility Center (EC) and is placed on

the institutions’ IRL with the EC The Compliance Coordinator will notify the coaching staff, Business Manager, Associate

Director of Athletics/SWA, Assistant AD of Sports Medicine, assigned Athletic Trainer and Director of Athletics when an Official Visit has been approved within NCAA rules.

Exceptions.A four-year college transfer may come on an official visit ONLY if a release letter from their previous institution and current college transcript is on file in the Compliance Department.

N. NSU DEPARTMENT OF ATHLETICS - CAMPS & CLINICS

Please refer to the 2017-18 NSU Camp and Clinic Policy and Procedure Manual, through the Manager of Facilities and Operations, for details on hosting or working a camp or clinic. This information will be released as it is received from NSU Administration, outside of athletics.

O. Rules and Interpretations

The Compliance Department is the responsible party for providing any and all NCAA and SSC, PBC rules interpretations for any constituent on the NSU campus. Any questions should be submitted to the Compliance Office for review.

P. Violation Procedures

ALL Coaches and Staff will be held to the standards listed in the NCAA Manual and will sign the department’s acknowledgement letter. The bylaws are as follows: 10.01.1 Honesty and Sportsmanship, 10.1 Unethical Conduct, and 10.4 Disciplinary Action. Coaches and/or staff who knowingly and repetitively violate these standards are subject to dismissal from their position within the Department of Intercollegiate Athletics at Nova Southeastern University.

Any inquires of reported and/or perceived violations will be investigated by the Compliance

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Office in conjunction with the Director of Athletics and Faculty Athletics Representative. All violations will be sent to the SSC and NCAA as mandated. The following procedure was developed to support compliance, monitoring and oversight of the entire athletics program. Upon determination of the nature of the violation (secondary or major), it will be reviewed using the following guidelines.

Secondary. Secondary rules violations will be reported through the compliance office and reviewed by the Director of Athletics and the Faculty Athletics Representative. Recommendations for actions or sanctions following NCAA guidelines will be made by the Director of Athletics and a copy of the said violation and action will be forwarded to the University President, the Sunshine State Conference Commissioner, and the NCAA.

It will be the responsibility of the Compliance Office to submit all Secondary Violations through the NCAA Requests and Self Report Online portal.

Major. Major violations will be reported through the Compliance Office and reviewed by the Director of Athletics and Faculty Athletics Representative. Recommendations for actions or sanctions will be made by this group jointly and forwarded to the President for review.

Information will be gathered by personal interview (which may be recorded), by collecting written documents, and consultations with members of the NCAA and SSC officers.

It is the responsibility of the Director of Athletics to write a report of the violation(s), institutional sanctions and submit the report to the SSC and NCAA.

Q. Countable Athletically-Related Activity (CARA) / Play and Practice Logs

Each coaching staff is required to log all CARA each week into the ACS system. The deadline to have this in the system is 5pm on the 1st Monday of each month.

Student-athlete(s) from each team will be randomly selected to log-in to the ACS and verify the weekly logs are correct. Student-athlete(s) will receive an email by Noon on the first Tuesday of the month that they have a practice log to review. The practice log must be reviewed by Noon on the following Thursday through ACS. If a student-athlete has not reviewed their assigned log by Noon on Thursday, they will be held out of team activities immediately. In addition, the FAR will review weekly logs in ACS, and may also contact a student-athlete to have further communication about the weekly play and practice schedules.

R. Roster Removal Form

These forms should be completed by the Coach and turned in within 48 hours of a S-A being removed from the team for any reason.

Coaches should work closely with the Sport Administrator on all roster removals and obtain their signature before submitting the form to Compliance Coordinator. Further documentation may be requested.

The Roster Removal Form should be submitted to the Compliance Coordinator. This form can be found on the NSU Athletics Compliance Website.

The Compliance Coordinator will de-activate the student-athlete’s sport status in Banner.

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Completed forms will be submitted to the Compliance Coordinator’s office where they will be put in the student-athletes file.

The Compliance Coordinator will update the status of the Student-Athlete in ACS and an automatically generated email will be sent to the administrative group regarding the student-athlete’s status.

o The following will be forwarded this information:

Director of Athletics Associate AD for Compliance, Internal Ops and Sport Administration /

SWA Assistant AD for Athletic Communications & External Ops Assistant AD for Sports Medicine Assistant AD for Academic Services Coordinator of Athletic Academic Services Equipment Manager Manager of Athletic Communications Head Coach, Strength & Conditioning Faculty Athletic Rep

S. Hardship Waiver: New Legislation (Effective August 1, 2017)

A student-athlete may be granted an additional year of competition by the conference or the Committee on Student-Athlete Reinstatement for reasons of "hardship." Hardship is defined as an incapacity resulting from an injury or illness that has occurred under all of the following conditions:

The incapacitating injury or illness occurs in one of the four seasons of intercollegiate competition at any two-year or four-year collegiate institution;

The injury or illness occurs prior to the first competition of the second half of the playing season that concludes with the NCAA championship in that sport and results in an incapacity to compete for the remainder of that playing season;

The injury or illness occurs when the student-athlete has not participated in more than three contests or dates of competition (whichever is applicable to that sport), or 30 percent of the maximum permissible number of contests or dates of competition. Competition (excluding scrimmages and exhibition contests) against outside participants during the playing season that concludes with the NCAA championship, or, if so designated, during the official NCAA championship playing season in that sport (e.g., spring baseball, fall soccer), shall be countable under this limitation.

T. Institutional Pre Enrollment Fees: New LegislationBylaw 13.2.2 passed in January 2017, permits an institution to waive, pay in advance or guarantee payment of any institutional pre-enrollment fee for a prospective student-athlete. This is only permissible when his/her NLI or award letter has been validated by NSU Compliance or

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they have submitted a financial deposit to the institution to confirm intended enrollment.Work with your sport administrator and compliance office to request this process for a prospective student-athlete’s NSU pre-enrollment fees.

1. A student-athlete’s seat deposit can be waived with permission from the sport administrator. The Compliance Coordinator communicates this decision directly to NSU Admissions for the waiver.

2. A student-athletes housing deposit must be paid to NSU. With permission from the sport administrator, the specific team’s fundraised/restricted budget can be used to reimburse the payment of the housing deposit to the coach or PSA.

6. STUDENT ATHLETE DRUG & ALCOHOL EDUCATION AND DRUG TESTING POLICYPlease refer to the Student-Athlete Handbook for the Student-Athlete Drug Testing Policy and Education information.

7. ACADEMIC SERVICES

A. Academic CenterThe Athletic Academic Center is open from 7AM to 7PM where student-athletes have exclusive use of computers and study rooms.

B. TravelStudent-athletes are required to attend class on a regular and punctual basis. It is up to the professors’ discretion to accept excuses for absences and to grant permission for make-up work. The faculty establishes specific attendance policies that must be adhered to by all students. Arrangements for taking any examinations or completing homework assignments affected by team travel are the student-athlete’s responsibility. Faculty are aware of the difficult issues involved in scheduling athletic competitions and are usually willing to provide some flexibility if the student-athlete requests consideration in advance.

Missed Class Time Notification LettersAthletic Academic Services sends departmental notification to all professors concerning student-athletes’ absences due to competition. This notification is sent out 48 hours prior to the date of absence. Coaches are expected to submit travel rosters/itineraries 72 business hours prior to the travel date to allow the professors to receive these notifications in ample time for curriculum modifications. These notifications in no way replace the accountability of student-athletes. All student-athletes are responsible for notifying their professors when they will be absent from class and must make appropriate arrangements for all missed classwork and exams

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missed due to competition. NCAA rules do not permit missed class for practice.

C. Athletic Academic AwardsAthletic Director’s Award IncentiveAll student-athletes receiving a GPA 3.8 (or above) will receive a $75.00 gift card to the NSU bookstore. The student-athletes will be notified by the Athletic Academic Services. Male and Female Scholar Athlete The Male and Female Scholar Athlete is the most prestigious academic award given by the Department of Intercollegiate Athletics upon completion of eligibility. Each year, at the end of Fall semester, the Athletic Director, Faculty Athletic Representative and Senior Woman Administrator select a male and female scholar athlete with the highest cumulative GPA. In order for a student-athlete to be considered for this award, he/she must have attended NSU for at least four semesters. Graduate students who completed their undergraduate work at NSU are considered with their NSU Career GPA, calculated ¾ undergrad GPA, ¼ graduate GPA.

D. Progress-Toward-DegreeTo be eligible to represent NSU in athletic competitions, a student-athlete shall maintain progress toward a baccalaureate degree. The application of progress-toward-degree requirements:

Good academic standing within the university.Completion of nine (9) hours in previous term of full-time enrollmentEarning 24 hours each academic year.Designation of degree program: All student-athletes beginning third year of enrollment (fifth semester/seventh quarter) and thereafter. Maintain a 2.0 cumulative GPA

E. Course SchedulingPre-priority RegistrationAll student-athletes attend pre-priority registration workshops in which student-athletes meet with advisors to plan their schedules. The advisors inform student-athletes about course offerings, course sequencing, required prerequisites, and any additional information needed to register for classes during priority registration. Priority registration allows student-athletes to register for classes a full week before open registration.Online Class Policy

Student-Athletes with a GPA below 2.25 are not recommended to take any online classes. Student-Athletes with a GPA between 2.25 – 2.75 are permitted to take one (1) online class per semester. Student-Athletes with a GPA of 2.75 and above are permitted to take two (2) online classes per semester. Any exceptions to this policy must be approved by Athletic Academic Services.

Adding/DroppingAll student-athletes who want to make changes to their schedules must obtain approval from

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both their campus advisor and Athletic Academic Services in order to protect NCAA eligibility.

F. Progress ReportsAcademic Progress Reports will be emailed to professors several times throughout each semester. Coaches and student-athletes will be updated with all academic progress reports as the reports are received.

G. Study Hall HoursStudent-athletes are assigned study hall hours based on specific academic criteria. All freshmen and transfer student-athletes complete two hours/week of mandatory study hall. Each semester Athletic Academic Services Department and the team’s academic coach review every student-athlete’s academic record and determine his/her study hall hours as needed.

Alternative Study Hour RequirementsStudent-athletes may attend tutoring, designated workshops, writing fellows, mentoring, and/or review sessions with professors as approved by Academic Athletic Support Staff for required study hall hours. Alternative study hall hour forms are given to the student-athletes at the completion of each session. It is the student-athlete’s responsibility to give the form to Athletic Academic Services before Friday of that week.Consequences for not fulfilling study hall hour requirements:

1st time - Meeting with Coach 2nd time - Meeting with Coach and Sport Administrator 3rd time - Student-athlete is subject to missing practice and/or games

H. Academic Success ProgramSelected student-athletes meet with Athletic Academic Services in a more intensive monitoring program.

I. Laptops and iPads Loan ProgramLaptop computers and iPads are available for loan in the Academic Center. Student-athletes are solely responsible for the loaned laptop. Should a problem occur while using the equipment, please notify someone in the Athletic Academic Center upon return.

J. Student Athlete Enhancement Program The mission of the NCAA is to maintain intercollegiate athletics as an integral part of the campus educational program and the student-athlete as an integral part of the student body.

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8. Student-Athlete Advisory Committee (SAAC)The student-athlete advisory committee (SAAC) is a leadership committee comprised of student-athletes working to enhance the total student-athlete experience by promoting opportunities for all student-athletes; protecting student-athlete welfare; and fostering a positive student-athletes image. SAAC’s purpose is meant to reflect the voice of the student-athletes and provide insight on the student-athlete experience including input on rules, regulations, and policies that affect student-athletes’ lives. SAAC also raises funds for the Make-A-Wish Foundation, the official charity of NCAA Division II.

NSU’s campus SAAC is made up of representatives from each sports team. The committee: 1. Streamline and promote efficient communication between the NSU Department of

Athletics Administration and the student-athlete population.2. Provide the student-athlete population with an opportunity to more effectively

communicate with NSU administration and provide suggestions on programs designed to serve their needs.

3. Actively encourage more involvement of the student-athletes in campus and community projects.

4. Design and implement programs, which will encourage academic achievement, health promotion, social responsibility, and general awareness.

5. Disseminate information to the student-athlete population at large.6. Build a sense of community within the Athletics program involving ALL athletic

teams.7. Promote a positive student-athlete image on campus.

9. ATHLETIC COMMUNICATIONSAthletic Communications Vision/MissionThe Athletic Communications office provides exceptional service to coaches, student-athletes and administration in publicizing and promoting of the NSU athletics department accomplishments through innovative technology, creative thinking, relationship building and detailed organization. We accomplish this by researching applicable technology, developing strong relationships and partnerships internally and externally and develop specialized skill sets through training and effective communication.

A. General PoliciesThe Nova Southeastern University Athletic Communications office is the OFFICIAL media outlet for the NSU Athletic Department. All official news regarding athletic events, student-athletes, coaches/staff, event results as well as digital publications, video projects, posters, schedule cards and newsletters will be released from an athletic communications staff member.

B. Nova Southeastern Athletic Communications Staff The primary function of the Athletic Communications office is to publicize and promote all sports at Nova Southeastern University in the local, state and national media. Weekly press

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releases, distributed via email, special mailings, social media and personal contact with the South Florida media market are the primary methods used to create awareness. The Athletic Communications office is also responsible for maintaining contact with the Sunshine State Conference and the NCAA statistical services in addition to maintaining the department’s web site, keeping photo files and video files, submitting statistical updates, photography, and historical research.

C. Utilizing the Athletic Communications OfficeThe role of the Athletic Communications office is to assist the Nova Southeastern athletic staff and student-athletes in dealing with sports media representatives. The Athletic Communications staff will also help with promoting all sports programs and activities including community service and charitable functions. Finally, the Athletics Communication staff can help defuse any potentially embarrassing situations, prepare individuals for tough interviews, design campaigns to promote the programs or provide advice on publicizing NSU Athletics.

Please remember that there may be times when the Athletics Communication staff may not be able to get to your needs right away. Advance planning is the key. Plan to discuss your media, special promotional needs and other ideas relating to your sports well in advance of your season to help the staff meet your needs.

D. South Florida Sports MediaThe South Florida sports media that regularly cover Nova Southeastern Athletics include the Miami Herald, the Sun-Sentinel, and NBC 6. Other local television and radio stations are also solicited with special story ideas. The Athletic Communications staff maintains direct contact with all media outlets via periodic personal visits, phone calls and email to promote coverage of NSU athletics. If you have a story you feel is worthy of media attention, the Athletic Communications office will work with you to promote these events on a local, regional, or national level.

Please note: If your sport is involved in special activities or community services functions, it is your responsibility to notify your assigned Athletic Communications representative to work toward maximum media coverage. If we are unaware of special team projects, we can’t promote them. Also, please keep in mind that the normal deadline for local media coverage is normally 9 p.m. When teams are traveling without an athletic communications staff member, we will do our best to work with the host institution to obtain timely results for publication. However, it is still imperative that when traveling, you should make yourself available to your assigned athletic communications representative to obtain results or provide quotes for releases should it be necessary.

E. Score Reporting ProceduresThe Athletic Communications staff will staff all home events hosted by an NSU team and will provide complete statistical services for these home events that will also be reported to the local, regional and national media outlets. When NSU athletic teams are traveling for competition, your assigned athletic communications staff member will be responsible making arrangements with the host institution’s athletic communications staff or a member of your coaching staff to obtain results preceding the competition. Special circumstances may warrant the need for an

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NSU athletic communications staff member to travel with your team and will be communicated with the appropriate teams as deemed necessary.

Please note: In order for the NSU Office of Athletic Communications to maintain its credibility with the media, it is imperative to report ALL scores regardless of result or outcome.

F. Game Cancellation PolicyUpon official notification of the cancellation of any home or away sporting event involving and NSU sports team, the head coach or a member of the coaching staff should first inform your direct sports administrator and then their team’s assigned Athletic Communications representative and the AADCDS. At that time, the Athletic Communications staff and/or AADCDS will notify all necessary outlets such as game operations staff, media representatives, conference officials, athletic training staff and administration of the cancellation. If a make-up date has been scheduled for the cancelled event, it is your responsibility to notify your Athletics Communication representative and the AADCDS so appropriate personnel can be notified and the event staffed.

G. Crisis Management PlanShould an incident occur that involves a Nova Southeastern University student-athlete, coach and/or staff member, you should immediately notify the Director of Athletics and the Associate AD/SWA. The Director of Athletics will communicate as needed to all appropriate parties. In more severe and special instances for crisis communication, the University Relations Office will make any required official statements on behalf of NSU.

H. Department Photography PolicyAll photography will be coordinated through the Athletic Communications office. Only the Athletic Communications staff can arrange for a photo shoot. Photo shoots will generally be limited to one for headshots, one for team photos and as many as necessary to obtain adequate game action photos for each sports.

I. Event Music PolicyNo inappropriate or unapproved music will be allowed at any NSU athletic event. All warm-up music and/or intro music must be submitted to your team’s Athletic Communications representative at least ONE WEEK prior to the start of your season. At no time, should you or a student-athlete approach game personnel with a CD to play on game day or should you or a student-athlete insert a CD or iPod auxiliary cord into the sound system. The sound system is for the use of the game management and athletic communications staff only.

J. Athletics Web SiteThe Athletic Communications department maintains, creates and manages all editorial, statistical, and biographical content for the official NSU Athletics website. The NSU Athletics website can be accessed at www.NSUSharks.com. The NSU Athletics website also provides multimedia features such as live video/audio broadcasts, live statistics of select games, video productions and social media links. The Athletic Communications staff is constantly working to

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improve the function of the NSU athletics website and will always be open to suggestions for improvement.

The Athletic Communications Department also publishes a free weekly NSU Department of Intercollegiate Athletics email newsletter that can be subscribed to on the NSU Athletics homepage. The electronic newsletter provides NSU fans with interesting, informative and timely weekly headlines, player/coach features, information on upcoming special events and promotions and many other newsworthy items.

K. CredentialsMembers of the working press, electronic media and other news agencies can request credentials to cover NSU athletic events by calling the NSU Athletic Communications department at least 24 hours prior to game time. Accredited photographers and Electronic News Gathering (ENG) crews may shoot from designated areas at all events. Should you be contacted by any media personnel requesting admittance to an NSU athletic event, please direct them to your Athletics Communication representative.

L. Statistic/Media ServicesGame notes, programs, fact sheets, and cumulative statistics will be furnished to the working media prior to game time as needed. Complete statistical information will be available to the media and coaching staffs at the conclusion of all NSU home athletic events. Telephones, fax machine, Ethernet connections and wireless internet are available for use in the athletics offices as well as the UC Arena media room. Arrangements can be made for outdoor facilities. Please contact a member of the Athletics Communication staff to request usage of this service.

M. InterviewsAll interviews with student-athletes, coaches and/or staff must be coordinated through the Athletics Communications staff. If contacted directly by someone claiming to be a media representative, you should direct them to your Athletic Communications representative to schedule a time for the interview. If the requests are extensive, a press conference may be called. If requested, a regular time may be established for media representative to meet with you.

During ALL in person interviews, please dress appropriately. It is important to represent the NSU athletic department in a professional manner whenever possible.

N. Social MediaAny social media sport page or social site that bears the official NSU name, promotes and represents an NSU athletic team is the deemed property of NSU and NSU Athletics. The Athletics Communications Office will maintain a list of social pages, usernames, and passwords for each of these sport accounts. Anyone one joining the staff for the first time, can obtain the pertinent login information required to gain access to the available social platforms for their sport or program. NOTE: You will be allowed to add content to these social platforms in any way that you deem necessary to promote your sport or program, but you will NOT be allowed to alter or change the login or password information that is kept on file. If you wish to change any login information, work with your assigned athletic communications staff member and we will gladly

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accommodate. Upon leaving or resigning from the University, posting to these social platforms will be terminated and passwords will be changed to preserve the value added content that exists on the social platform.

Social Media encompasses a broad sweep of online and mobile activities, all of which can have a positive impact on the NSU athletic department’s digital footprint. Social networks include blogs (those you write as well as comment on), social sharing platforms, visual sharing sites, professional networks, microblogging sites and social bookmarking sites. As an employee of NSU Athletics, the administration wants you to feel empowered to utilize these social mediums to promote your programs, the athletic department and the University. However, be aware of the risks that could negatively impact the department or institution and exercise proper judgment when posting to social networking sites. Always remember, you are a representative of the athletic department.

Social networking platforms are powerful resources used to engage others who have an interest in the NSU athletic department, its staff, individual teams and student-athletes. It can also be a valuable tool in recruiting potential student-athletes, but there are NCAA compliance issues to remember regarding recruiting. The NCAA has developed rules regarding social media sites such as Facebook and Twitter, while fully recognizing the social media world is constantly changing and developing.

The NCAA looks as social networking less in terms of the technology being used and more in terms of its recruiting impact. It is not permissible within NCAA rules to make comments about possible recruits or an institution’s social media page or page belonging to someone affiliated with the institution. In addition, it is impermissible for these pages to feature photos of prospects and prohibits messages from being sent to PSAs using these social media technologies other than through their E-mail function.

Public comments on a PSA committing to NSU are not permissible within NCAA rules until approval HAS BEEN RECEIVED from the compliance office. This includes retweeting a PSA’s post. Writing on walls is also impermissible until after PSAs sign an NLI or athletic award letter. Facebook/Twitter direct messages (through inbox) treated like email, is OK after 6/15 preceding and PSA’s junior year of high school.

Accepting an initiating a friend request or following a PSA is OK at any time including prior to the first permissible date to send electronic correspondence, even if the social networking website sends an automatic electronically generated notification (i.e., email, text message, push notification), provided the staff members does not modify the automatically-generated electronic notification and no additional communication is included.

NOTE: Monitoring PSA and student-athlete social media accounts can make you liable for their actions if you see something that is illegal or a NCAA violation.

Twitter is a popular recruiting tool in college athletics. Tweeting is permissible as long as coaches are abiding by the standard recruiting rules such as not discussing specific recruits or contacting them when it is not permissible. 1) Direct messages are treated like emails so they are

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permissible only after 6/15 preceding a PSA’s junior year of high school, 2) Public postings are only allowed after signing of a NLI or athletic award letter, 3) No solicitations of PSA’s to endorse products and/or commercial entities on social media.

O. Use of University, Athletic Logos, and Colors (Please see pages below for examples)

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10. MARKETING AND SPECIAL EVENTSA. MarketingThe NSU Department of Athletics offers numerous marketing, advertising and sponsorship opportunities to corporations and businesses both locally and nationally.

Any additional promotional or printed material requested by individual sports teams must be approved by the Assistant Athletic Director of Marketing, Development, & Fundraising.

The Department of Athletics works closely with the NSU Department of Institutional Advancement to ensure that NSU Athletics does not approach a company that another department within the University is already soliciting. The Assistant Athletic Director of Marketing, Development, & Fundraising must clear every company that is approached by our Athletics staff with final approval coming from the Director of Athletics.

Specifics related to the individual audiences targeted and marketing methods can be referenced in the NSU Athletics Strategic Marketing Plan.

B. Advertising and Signage Opportunities Game Programs Schedule Posters Schedule Cards Ticket Backs Visitor’s Guide Radio Advertisements Game Break/ Game Day Sponsorships or Sponsor Promoting Booth/Table Field Banners E-Newsletter Tournaments Public Address Announcements Banquets NSUSharks.com website Ads Electronic Scoreboard Messaging Electronic Media Guides Social Media Advertising Online Commercials for Live Streaming Athletics Hall of Fame Induction Banquet Annual Athletics Honors Banquet

Specifics related to sponsorships can be referenced in the NSU Athletics Sponsorship Packet.

Sponsorship payments must be processed through the Office of Institutional Advancement via a gift agreement form, only if they are receiving non-taxable advertising inventory determined by the IRS. The majority of sponsorships (which receive taxable advertising) will be processed through the Athletics Business Manager and coded accordingly. All sponsors must sign the Athletics Sponsorship Agreement, which is signed by the Director of Athletics and approved by

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the Executive Vice President and COO via the University’s Legal Affairs Department.

All gifts-in-kind must be accompanied by a fair market value estimate of the gift as determined by the donor and accompanied by the University’s Gift-in-Kind Form, unless the donor will not be seeking a tax deduction. It will be the donor’s responsibility to ensure that the proper forms are filed with the United States Internal Revenue Service.

C. FundraisingAll fundraising must be accounted for by federal law therefore all income must go directly through the Assistant Athletic Director of Marketing, Development, & Fundraising. It will be recorded and given to the Athletics Business Manager for depositing. Examples of fundraising include working outside games, holding NSU camps, selling products to generate revenue, car washes, dinners, etc. All fundraising efforts must be approved prior to the event by the Director of Athletics Assistant Athletic Director of Marketing, Development, & Fundraising via the Team Fundraising Request Form. (See Section L. Credit Card Payments/Transactions- PCI Compliance)

D. NSU Shark Club The Nova Southeastern University Shark Club is the official booster club of the Department of Athletics. Members of the NSU Shark Club will have the opportunity to designate their membership to a specific sport. All donors will receive tax-deductible information specific to the amount of their donation. The tax-deductible amount will be determined by taking the donation amount and subtracting the value of the benefits received.

The Office of Institutional Advancement and the Assistant Athletic Director of Marketing, Development, & Fundraising work closely on the design, updates, and execution of the Shark Club brochure. The Office of Institutional Advancement is responsible for mailings and phone-a-thons throughout the school year. The monies are sent directly to the Office of Institutional Advancement, where they are deposited and logged into the banner system. The Assistant Athletic Director of Marketing, Development, & Fundraising will receive a cashiering report, via email, to account for the donation. The Assistant Athletic Director of Marketing, Development, & Fundraising is responsible for mailing out the respective booster gifts for each donation.

As for online payments via www.nsusharks.com, payments are received in the NSU Upay system. The Assistant Athletic Director of Marketing, Development, & Fundraising is responsible for logging into the NSU Upay platform daily to retrieve payments, print up transaction information, and send to Office of Institutional Advancement for official processing. The Assistant Athletic Director of Marketing, Development, & Fundraising will receive a cashiering report, via email, confirming the donation.

E. Lettermen’s AssociationThe Lettermen’s Association was developed to facilitate fellowship, camaraderie, and networking for former student-athletes, all while supporting the further growth and development of NSU Athletics. The Assistant Athletic Director of Marketing, Development, & Fundraising works closely with the national alumni office and the Director of Alumni Relations at the main campus to develop a variety of social events and activities primarily centered around NSU

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Athletic sponsored events. Additionally, there is an NSU Athletic Alumni Facebook page, managed by the Marketing Department, which is used as a networking tool for alumni and to inform them of events.

F. Special EventsThroughout the school year the NSU Department of Athletics hosts various special events including the National Girls and Women in Sport Day Luncheon, Athletic Alumni Events, Annual NSU Scholarship Golf Tournament, Athletics Hall of Fame Induction Banquet, Community Service Projects, the Athletics Awards Banquet, and A Night in Roma Italian Festival. Other events include national championship celebrations, ring ceremonies, and banner unveilings. The Assistant Athletic Director of Marketing, Development, & Fundraising, through whom prior approval must be sought, is the primary contact who is responsible for facilitating and supervising these events.

G. Game Day / Half-Time EntertainmentGame day and halftime entertainment, contests, or presentations must be approved by the Assistant Athletic Director of Marketing, Development, & Fundraising and facilitated by the Marketing Graduate Assistant, under the guidance of the Manager of Marketing & Promotions. Scripts are provided to PA announcer prior to the game. Contests held within the arena may be subject to Arena Management approval contingent on appropriate floor safety. Additionally, in the event of youth teams playing at halftime or participating in team activities, liability waivers should be signed and/or certificate of insurance must be provided per Risk Management (on case by case basis).

H. MascotRazor the Shark is the responsibility and property of the NSU Athletics Department. The Marketing Graduate Assistant, under the guidance of the Manager of Marketing & Promotions, is responsible for managing all Razor appearances, both on and off campus. Request form can be found online at www.NSUSharks.com.

I. Championship Trophies, Banners, DisplaysChampionship trophy cases, arena banners, and the hall of fame display are the responsibility of the Assistant Athletic Director of Marketing, Development, & Fundraising. Information and items are updated on a yearly basis, with assistance of Athletic Communications, and approval from Facilities Department and the Director of Athletics. J. Championship RingsChampionship Rings are purchased at the discretion of the coach and the Athletic Director in consultation with the President.

For Team Championships:Rings for conference, regional, and national championships are to be designed and ordered through the Assistant Athletic Director of Marketing, Development, & Fundraising and the respective ring company. Involvement from the coaches and/or student-athletes is encouraged in the ring design process. NSU teams earning conference, regional or national championships are able to order Championship Rings for the following people: eligible student-athletes, sport and

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strength coaches (listed on the published NSU staff directory) and assigned athletic trainer. Each head coach must submit to their sport administrator the proposed ring list for approval. The cost of the rings is the responsibility of each individual team and should be anticipated and will be paid for by the individual sport budget. Any individuals outside those listed above will be reviewed by the Director of Athletics for approval. The sport administrator will send the final list that has been approved by the Director of Athletics to all parties involved.

For Individual Championships:NSU student-athletes earning an individual conference, regional or national championship are able to order one Championship Ring. The cost of the rings is the responsibility of each individual team and should be anticipated and will be paid for by the individual sport budget. If the individual championship is part of a team championship, the student-athlete will receive the team ring only.

Ring Designs/Costs:**The following monetary limits are set forth by the NCAA:Sunshine State Conference Championship ring designs are predetermined, with the exception of the sport representation on the one shank. Cost is about typically $165/ring and are paid for by the individual sport budget.

Regional Championship ring designs are custom designed. Costs cannot exceed $325/ring and are paid for by the individual sport budget.

National Championship ring designs are custom designed. Costs cannot exceed $415/ring and consideration will be given by University Administration for possible purchase.

K. Athletics Banquet- Departmental Awards

The following is the criteria for the selected departmental awards:Male & Female Sportsmanship AwardThe NSU Sportsmanship Award recognizes a male and female student-athlete who, through their actions in the competitive arena of intercollegiate athletics, has demonstrated one or more of the ideals of sportsmanship, including fairness, civility, honesty, unselfishness, respect and responsibility. Nominees are submitted by respective coaches and voted on by the Athletics Senior Staff.

Male & Female Athlete of the Year AwardThis award is given to both a female and a male student-athlete that has displayed a dominant presence within competition and is known as one of NSU’s premiere athletes. Opponents know and prepare for this athlete when competing against NSU. The success of the team may not have been possible without the standout performance of this athlete. Nominees are submitted by respective coaches and voted on by the Athletics Senior Staff.recivedMale & Female Scholar Athlete of the Year AwardThis award is given to two graduating senior student-athletes (female and male) for academic excellence. These individuals have earned the highest career GPA for their time at NSU. This

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considers the academic work in full of our graduate and undergraduate student-athletes.*Work with Assistant AD for Academic Services to retrieve GPA data.

L. Credit Card Payments/Transactions- PCI ComplianceTo remain compliant, collecting payments at fundraising events and forwarding the deposit and necessary reports to General Accounting and/or Office of Advancement & Community Relations must follow the following policy and procedures:

The Assistant Athletic Director for Marketing, Development, & Fundraising will be accountable for the collection, entering credit card payments, verifying that the payments collected and transferring via transmittal form to the Office of Advancement & Community Relations or via journal entry form for the athletic business manager to send to Accounting.

Collection of payments or processed credit cards will have a secure money bag to keep all monies and credit card slips collected for the event.

When credit card is presented for payment, the cardholder must be present in order to accept payment from the credit card. The name and date of expiration must be verified. The card transaction is made by swiping the credit card. The customer will sign the credit card slip for acknowledgement of payment and a receipt is given to the customer.

1. At the end of the event, the Assistant Athletic Director for Marketing, Development, & Fundraising is responsible for closing out the transactions entered. The amount is confirmed and a batch report is printed out with the transaction totals.2. The deposit/receipts, along with the printed transaction total, are placed in the safe until reconciled.3. The Assistant Athletic Director for Marketing, Development, & Fundraising reconciles and confirms with the Athletics Business Manager prior to journal entry deposit to Accounting and/or Office of Advancement & Community Relations.

As for online donation payments via www.nsusharks.com, payments are received in the NSU Upay system. The Assistant Athletic Director of Marketing, Development, & Fundraising is responsible for logging into the NSU Upay platform daily to retrieve payments, print up transaction information (credit card info is retrieved from Advancement), and send to Office of Advancement & Community Relations for official processing. The Assistant Athletic Director of Marketing, Development, & Fundraising will receive a cashiering report, via email, confirming the donation.

PCI COMPLIANCE GUIDELINES:1. The Assistant Athletic Director for Marketing, Development, & Fundraising is responsible for maintaining a copy of the credit card device information in the department. It should include the device name/version, serial number, merchant number, terminal ID, location (address) & room number, and those who take payments.

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2. The Assistant Athletic Director for Marketing, Development, & Fundraising is required to complete the PCI Compliance Blackboard Training Course and university training prior to processing credit card payments.3. Any new hires whom are subject to taking payments, their information (name and email address) should be sent to the Coordinators of Electronic Payments Services via email in order to set them up for the PCI Compliance Blackboard Training Course. NSU PCI policies states that new hires are required to complete the training prior to handling CHD.

11. SPORTS MEDICINE

a.Athletic Training The business of athletic training is to provide the highest quality services, assistance, and care to all NSU student-athletes. Our athletic trainers are BOC certified and licensed to practice in the state of Florida. The Certified Athletic Trainer (ATC) is a highly educated and skilled professional who specializes in health care for those engaged in physical activity.

The athletic training staff is responsible for the prevention, care, and rehabilitation of athletic injuries. Each athlete must cooperate with the athletic training staff to ensure the best treatment. This includes being on time for all pre-game/practice treatments, rehabilitation sessions and appointments with physicians.

b.Sports Medicine Interdisciplinary Team (SMIT)In a collaborative effort, NSU has implemented a Sports Medicine Interdisciplinary Team (SMIT) that brings together various health care professionals in order to provide the best quality of care for our student-athletes. The SMIT is comprised of:

1) Physical therapists who may consult in treatment and rehabilitation procedures when warranted by the athletic training staff.

2) Team Physicians and Sports Medicine Fellows to help care for the NSU student-athletes.3) A registered dietician/nutritionist and neuropsychologist is available for team-wide and

individual consultations.4) Strength & conditioning coaches are available for all teams.5) Chiropractors who may consult in treatment and rehabilitation procedures when

warranted by the athletic training staff.6) Athletic trainers who assist in the day to day care of athlete health.

c.Independent Medical Care of Student-athletesIndependent medical care refers to an environment in which primary athletics health care providers, defined as the team physician and athletic trainer, make medical decisions for student-athletes free of pressure or influence from non-medical factors. This approach empowers team physicians and athletic trainers to have final decision-making authority regarding the diagnosis, management and return-to-play determinations for student-athlete care without influence exerted by non-medical professionals, such as a coach or director of athletics. The Athletics Health Care Administrator (AHCA) will oversee the athletic health care administration and delivery. While

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primary athletics health care providers will retain unchallengeable autonomous authority to determine medical management and return-to-play decisions, the AHCA will play an administrative role serving as the primary point of contact to assure schools are compliant with NCAA health and safety legislation and interassociation recommendations

The sport coach, strength coach, and athletic trainer are encouraged to collaborate with each other to promote optimal health and performance for the student-athletes. However, coaches, athletic administrators, and other non-medical personnel must not be allowed to impose demands that are inconsistent with guidelines and recommendations established by the NCAA and the NSU sports medicine interdisciplinary team. Decisions that affect the current or future health status of a student-athlete who has an injury or illness should only be made in consultation with a properly credentialed health professional (e.g., team physician or an athletic trainer who has the physician’s authorization to make the decision).

d. The Student-Athlete’s Responsibility1. Report all injuries, no matter how small, immediately to the athletic training staff, or

coach if the AT is unreachable.2. Obey all safety rules and regulations; use prescribed pads and equipment, strapping,

wrapping, and other protective equipment (shin guards, mouth guards, etc.).3. Carry out to the fullest all conditioning and rehabilitation programs prescribed by the

athletic training staff, physician and/or coach.4. Report on time for all treatments, rehabilitation sessions, and doctor appointments.

a. Provide the athletic trainer ample notice if he/she needs to cancel/re-schedule an appointment.

5. Provide proof of valid health insurance, comparable to the NSU Student Health Insurance, as per the University’s policy.

6. Follow the athletic accident insurance claims process (detailed in section F) for all injuries/illnesses occurring during an NCAA-sanctioned and supervised event (practice, game, strength & conditioning, individuals, etc).

e. General Policies1. The athletic training staff is responsible for developing preventative techniques and

procedures that will benefit the student-athlete.2. Student-athletes must not remove supplies or equipment from the athletic training room

without the permission of the athletic training staff. Unless specified, all equipment must be returned. Do not attempt any treatment without the athletic training staff’s knowledge.

3. The athletic training room is for treatment and rehabilitation purposes only. 4. The athletic training room must be kept clean.5. Student-athletes are not permitted to use the refrigerator, ice machines, or cabinets.6. Student-athletes are not permitted to use the telephone or computer in the athletic training

room.7. The athletic training staff will help student-athletes set up appointments with team

physicians as needed. 8. Student-athletes may not rough house and/or horseplay in the showers, locker room, or

athletic training room. 9. Student-athletes will be responsible for any non-sport related injuries.

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10. Student-athletes must treat all athletic training and sports medicine staff with respect.11. Student-athletes must refrain from eating or drinking in the athletic training room.12. Student-athletes must refrain from using abusive and profane language at all times.13. HydroWorx rules:

a. Shower before usingb. Appropriate apparel at all timesc. Supervision required

f. Facilities1. The Athletic Training Clinics:

a. Examinations, treatments, and rehabilitations sessions should be scheduled with the athletic training staff in advance, except for medical emergencies.

b. Student-athletes should notify their athletic trainer if they are potentially unable to report at their scheduled appointment time.

c. To be respectful of each student-athlete’s time, please limit walk-in’s to only urgent or emergent injuries.

d. Equipmenti. The modalities used in the athletic training room are to be used only under

the direct supervision of the athletic training staff.ii. Supplies and equipment may not be removed from the athletic training room

without consent of the athletic training staff. All supplies given out will be recorded and must be returned by the athlete. If the athlete fails to return supplies, he/she will be billed to their student account for the missing item(s).

2. Sports Medicine Clinic: a. Located adjacent to the UC Athletic Training Clinic

i. Services include: 1. Full-spectrum care2. Care for acute or chronic injury3. Sports physicals4. Rehabilitation5. Stress tests6. Prevention of injuries7. Aquatic Therapy8. Sport Psychology9. Nutrition10. Rehabilitation-Physical Therapy11.

b. Monday-Friday, 9am-5pm; (954) 262-5590.

g. Cooperative Medical Assistance1. Health Professions Department Clinic (HPD)

a. The Family Clinic hours are Monday through Friday, 8:30am - 12pm (noon) and

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1:30pm - 5pm; Saturdays, 9am – 12pm (noon). b. The Student Health Clinic hours are Monday through Friday, 12pm (noon) -

7:00pm. All NSU students have the opportunity to access the HPD Clinic. Services are provided to those having health insurance accepted by the HPD Clinic. The clinics accept walk-ins from up to 1 hour before closing of each session but acceptance of insurance must be in place. This service may be used by the student-athlete for illness or injuries not related to participation in supervised or organized practice or intercollegiate games. If deemed necessary, the athletic training staff may also recommend the use of the HPD clinics. All student-athletes should notify a member of the athletic training staff or their respective coach if going for consultation. The NSU Department of Athletics is responsible for medical services administered to student-athletes ONLY when injured in a practice or game, which was under the supervision of the coaches and an NCAA sanctioned event.

2. Hospitalization: In the event of emergency care, serious injury, or illness, the team physician, athletic training staff and athlete has any of these hospitals, emergency rooms, and/or urgent care centers at their disposal:

a. Full Service Hospitals:i. Broward Health Medical Center (Recommended)

1600 South Andrews AvenueFt. Lauderdale, FL 33308(954) 355-4400

ii. Westside Regional Medical Center8201 West Broward BoulevardPlantation, FL(954) 473-6600

iii. Memorial Hospital Pembroke2301 University DrivePembroke Pines, FL (954) 962-9650

b. Stand-alone Emergency Rooms:i. Westside Regional Medical Center Emergency Room

(University Park Plaza)3476 South University DriveDavie, FL 33328

c. Urgent Care Centers i. Baptist Medical Plaza (Recommended)

4741 S University Dr  Davie, FL 33328(954) 837-1050

ii. Urgent Med2337 S. University DriveDavie, FL 33324(954) 423-9234

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h. Athletic Injury and Medical Procedure1. Medical Records/Physicals

a. Each student-athlete must successfully complete a pre-participation screening to qualify for practice and competition in the athletic program. A medical history must be given to the athletic training staff prior to any participation in any athletic activity. Pre-participation screenings will be given on specific dates and times prior to the official start of your sport.

b. If a student-athlete is given a referral for outside consultation during the physical screening, he/she has not been cleared for participation. The student-athlete or the student-athletes’ primary insurance is totally responsible for the evaluation and workup for any pre-existing injuries and/or medical conditions. He/she may not participate until the referring doctor has given full clearance and approval by the NSU Team Physician.

c. The athletic trainers will record and file all medical records for athletic training services. Medical releases, insurance coverage, and emergency contact information will be provided to each coach, which will be carried on all away trips.

d. Baseline concussion exams must be performed and recorded prior to the official start of your sport.

2. Emergency ProceduresThe athletic training staff will follow established guidelines for any emergency. The athletic training staffs will also set-up adequate away coverage. The NSU Emergency Action Plan can be found within this Manual.

3. Treatmenta. All treatments are specified and administered by only the athletic training and sports

medicine staffs.b. Each student-athlete is expected to report to the athletic training room for scheduled

treatments. Failure of an injured athlete to keep treatment appointments will be interpreted as his/her unwillingness to cooperate and may be addressed by his/her coach.

c. Report to the athletic training room fully dressed and showered with area to be treated readily accessible. Bring shorts or T-shirt (if needed) for treatment.

d. It is the responsibility of the student-athlete to schedule a specific appointment time with a member of the athletic training staff.

4. Medical Excusesa. All injured and/or ill athletes are expected to report to practice daily even if for

limited activity, unless the injury or illness hospitalizes the athlete or the athlete is excused by the athletic training staff and/or physician.

b. A physician or athletic training staff member can only grant excuses from practice or games for medical reasons.

c. Athletes whose injuries prevent them from competition must be cleared to return to competition by the athletic training staff and/or team physician.

d. Student-athletes who miss class time due to an athletic-related injury or illness must submit written verification from a physician to their professor(s) and the Office of Student Disability Services.

5. Medical Referralsa. Any appointment or referral will be made via the athletic training staff and/or a team

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physician.b. Coaches may not refer any athlete to an outside specialist and expect the University’s

insurance policy to pay the bill.c. Any athlete not following the proper channels, as outlined in 5.a., for medical care

may not be covered by the school’s insurance for any medical bills incurred.d. In the event of an injury, an appointed Department of Intercollegiate Athletics staff

member will accompany a student-athlete to the hospital, if deemed necessary by the athletic training staff.

e. All student-athletes injured on an away trip should be returned to NSU if possible. When a member of the athletic training staff does not accompany the team on a trip, the coach is responsible for obtaining the help of the host school’s athletic trainer.

i. Athletic Accident Insurance Process for Student Athletes

1. When billing for medical costs for an injury that occurs while participating in a NCAA sponsored athletic event, the student’s primary insurance policy will be billed first. After the primary policy has paid their part in the medical bills, the remaining balance will be submitted to NSU’s athletic accident insurance company, AG Administrators. It is the responsibility of the student-athlete to send copies of all itemized medical bills and Explanation of Benefits (from primary insurance company) to NSU’s athletic accident insurance carrier. For 2017-2018, the athletic department’s athletic accident insurance is:

AG AdministratorsP.O Box 979

Valley Forge, PA 19482

2. The benefit period for each claim is valid for only 104 weeks from the athletic accident date.

3. Please check with the athletic training department for verification of this information4. If there is a remaining balance after both companies have paid, those charges are the

responsibility of the student-athlete. All NSU students must have primary insurance that is current and comparable to the NSU Student Health Insurance.

5. If you are not a local student, and your primary insurance is an HMO plan, the athletic training department highly suggests that you change your primary care physician to someone in Fort Lauderdale. If you were to get hurt during a practice or game, it would be very helpful to have this doctor local, instead of in your hometown. Also, if you have some type of illness or a medical emergency, you will be closer to medical attention. NSU does not offer free general medical services to students.

6. We recommend any NSU employed physician. The Team Physician’s office is located in the Sports Medicine/Rehabilitation Clinic in the University Center at NSU. Phone number 954-262-5590. They accept most insurance policies. You can also contact your insurance carrier and obtain a list of qualified physicians in the Ft. Lauderdale area. If you have any questions regarding this matter, please speak with one of the athletic training staff.

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7. Because the university requires every student to have COMPARABLE primary insurance and the student-athlete is especially at risk of injury, it is essential that you have adequate primary insurance. You will be automatically billed for the NSU Student Health Insurance plan unless you can show approved comparable insurance. This will require an on-line waiver: https://ais.formstack.com/forms/nsu1718waiversystem1.

j. Return to Play Policy

A Nova Southeastern University Physician or his/her designee, in consultation with a Nova Southeastern University certified athletic trainer, has the final authority in deciding if and when an injured student-athlete may return to practice and/or competition.

When a student-athlete seeks the care of another healthcare provider, the NSU Sports Medicine Team cannot interfere with this relationship. However, a student-athlete's private physician does not have any jurisdiction as to the participation status of the student-athlete. When a student-athlete has been seen by any physician other than the Nova Southeastern University Team Physician, he/she must return to the NSU team physician for follow-up and final clearance prior to active participation status. If a student-athlete is under the care of a private physician for an injury or illness and the physician's treatment precludes or alters activity in intercollegiate athletics, the student-athlete must secure, in writing, a release to reinstate the student-athlete to full participation.

If the student-athlete is not fully released then they must have in writing, from the student-athlete's private physician, specific instructions as to the level of participation, what the patient may/may not do in athletics and what treatments (if any) are allowed by NSU’s athletic training staff. If these instructions are not received, then it is the athlete’s responsibility to receive clarification of those instructions in writing from the athlete's private physician. However, until those clarifications are made, the athlete will be barred from all athletic participation including conditioning, practice, and games. Additionally, the student-athlete will not be allowed treatment by the NSU athletic training staff.

No student-athlete will be allowed to return to participation until the Nova Southeastern University Athletic Training Staff has received written medical clearance (as described above) from the private physician and the student-athlete is cleared by a Nova Southeastern University Team Physician.

k. Addressing Nutrition, Weight, & Body Image Issues with Student-Athletes

Mission Statement: Nova Southeastern University and the SMIT are committed to the health and welfare of

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its student-athletes. We seek to establish this protocol based on prevention, intervention, and overall wellness of NSU student-athletes. Our mission is to identify nutritional, weight, and body image-related concerns/attitudes that may influence each student-athletes health, wellness, and quality of life. Additionally, we intend to provide multidisciplinary resources that will promote optimal health and performance. Both overall physical health and the ability to perform are essential ingredients in successful competitive athletes. It is our goal to assess and maintain these areas in each of our student-athletes within a healthy and supportive university environment.

Objectives:1) Prevention of eating disorders (ED) and disordered eating (DE) through education.2) Increase awareness and provide education on risk factors of ED and DE among coaches,

athletic trainers, and student-athletes.3) Establish a protocol to effectively identify, treat, and follow-up on all potential cases.4) Increase visibility and approachability of a multidisciplinary team.5) Utilize a multidisciplinary approach for recognition and treatment, including consultation

from primary medical physician, nutritionist, psychologist, and athletic trainer.

Procedure for Addressing Nutrition, Weight, & Body Image Issues with Student-Athletes1) If an athletic department staff member suspects nutritional, body image, or weight issues,

he/she is required to immediately inform their respective athletic trainer.2) Coaches should consult with the appropriate Sports Medicine Team personnel (i.e.

nutritionist, strength & conditioning coach, sports psychologist, physician, etc) prior to advising student-athletes about nutrition, body-weight, body composition, supplements, and body image.

a. Body composition assessments on student-athletes should be coordinated by either the NSU Athletic Training or Strength & Conditioning Staff. The Strength & Conditioning Staff will conduct all assessments for performance purposes. The Athletic Training Staff will conduct all body composition assessments for medical purposes.

b. Results of the body composition assessment are confidential and will only be disseminated at the discretion of the Assistant Athletic Director, Sports Medicine.

3) The athletic trainer is to approach the student-athlete and make the SMIT aware of the situation. The facilitator should be prepared to:

a. Approach the athlete with sensitivity and respect while following regulations regarding patient confidentiality.

b. Indicate specific observations of concern.c. Expect denial, anger, and/or resistance.d. Have expertise readily accessible for consultation and/or timely referral.

4) If a teammate witnesses a student-athlete engaging in DE behaviors, the teammate will be encouraged to approach the student-athlete and to inform a staff member about the observed behaviors.

5) If suspicions of DE are confirmed, the athlete should be referred to the team physician for an initial evaluation, including but not limited to a thorough medical history review, physical examination, laboratory assessments, and electrocardiography.

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Appropriate intervention involves an expression of concern that the student-athlete is displaying specific eating behaviors that may interfere with his or her health and athletic performance. If these behaviors are being displayed it is the responsibility of the sport coach, student-athlete, or department staff to bring their concerns about student-athletes’ body weight/composition to the athletic trainer and/or strength coach. The strength coach, athletic trainer, and student-athlete will set goals together regarding student athletes’ weight and body composition. In order to create a positive atmosphere the following standards should be followed:

a. Each sports team will have their body composition measurements taken using a BOD POD, as part of the strength & conditioning pre-season testing or before the teams’ first practice. Following the initial BOD POD measurement, the SMIT may determine future measurement dates as performance metric or as deemed medically necessary.

b. Frequent measuring of weight and body composition can be harmful to student-athletes. Athletic trainers/strength coaches should take measurements only when necessary for gauging the training program’s effectiveness. There should be at least a 4 to 6 month interval between measurements.

c. Sport coaches should not weigh student-athletes, measure their body composition, or share weight/body composition information publicly. It is common for body composition testing to be used as a measure of training effectiveness, and as a general rule, athletic trainers/strength coaches will take the measurements using a BOD POD. However, student-athletes should always have the choice to refuse testing.

d. Sport coaches should not disseminate improper weight loss advice or apply external pressure on athletes to lose weight.

e. Sport coaches should not encourage the use of any supplement nor body composition.

f. If the SMIT agrees that body modifications are likely to improve student-athletes’ health and performance, the student-athlete will be referred to the registered dietician/nutritionist.

g. The registered dietician/nutritionist should be involved with the student-athletes’ attempts to lose or gain weight, to avoid unhealthy eating behaviors.

h. Student-athletes have the right to access their own weight and body composition information. On a case-by-case basis, athletic trainers/strength coaches may refrain from taking measurements or limit access to that information if contraindicated for health reasons (i.e. an athlete with disordered eating).

i. The administrator in charge of the particular sport will be consulted if staff members do not follow these guidelines

After suspicions of DE are confirmed, the SMIT will then develop a treatment plan for the student-athlete, which will be periodically reviewed and will provide further intervention as needed. Elements of the treatment plan may include:

a. Mandated visits with the team physician, sport psychologist, and registered dietitian/nutritionist.

b. Attendance of a nutrition and body image support groupc. Weight checks and/or body composition measurementsd. Limitation of physical activities

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e. Outpatient or inpatient treatment referralsf. Any other intervention as deemed medically or psychologically necessaryg. Student-athlete mandated to sign behavioral contract

l. Sickle-cell trait testing

1) The NCAA mandates that all student-athletes have knowledge of their sickle cell trait status before the student-athlete participates in any intercollegiate athletics event, including strength and conditioning sessions, practices, competitions, etc.

2) The NCAA also allows student-athletes to waive such testing, but all student-athletes are encouraged to be tested.

3) The Nova Southeastern University Department of Athletics offers sickle cell trait screening in the form of a blood test to all student-athletes as part of the pre-participation physical examination process, which will be covered by the student-athlete’s primary insurance and not NSU Department of Athletics.

4) Testing will be conducted at the designated laboratory facility and results will be reported to a Nova Southeastern University Team Physician.

m. Concussion Management

Education

1) Student Athletes: During baseline Impact testing, all NSU student-athletes will be presented with educational material regarding concussions. Additionally, NSU student-athletes will sign a statement in which they accept responsibility for reporting all injuries and illnesses to the NSU Sports Medicine Staff, including signs and symptoms of concussions.

a. Student athlete education will also cover importance of reporting all symptoms, increased risk for concussion after an episode, and delay in recovery, with subsequent injury.

2) Coaches: Annually, all coaches will be presented with educational material regarding concussions.

Baseline Testing: Each student athlete will go through a round of concussion baseline testing in order to aid the sports medicine team in early detection of a concussive episode. All entering student-athletes will undergo Impact testing, a sideline concussion assessment (SCAT5), a visual tracking exam (King-Devick), and a balance assessment (SWAY) before medical clearance is given. Additionally, baseline testing will be updated biennially and/or after a concussive episode.

Recognition and Diagnosis:

1) Physician has authorized, in the standard operational protocol, all NSU athletic trainers to assess suspected concussions using:

a. Symptom assessment.

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b. Physical and neurological exam.c. Cognitive assessmentd. Balance exam.e. Clinical assessment for cervical spine trauma, skull fracture and intracranial

bleed. 2) Once a concussion is suspected, the ATC will remove the student-athlete from all activity

for at least that day and will contact the team physician and coach to discuss follow up.a. The ATC will give the student-athlete and the student athlete’s roommate, if

possible, standard home care instructions provided by the SCAT5 form.3) If the ATC suspects that the student-athlete needs to go to the hospital, according to the

SCAT5 results, he/she will activate EMS or arrange for transportation.a. ATC will initiate the emergency action and communication plan.

Post-concussion Management:

1) Daily follow up of symptoms using the symptom checklist with ATC. 2) Post Injury Neuropsychological (NP) Testing (e.g. ImPACT) performed 24-48 hrs post

injury or as determined by team physician or designee. 3) Testing interpreted by team physician and neuropsychologist.4) If NP testing interpreted as abnormal, repeat NP testing as appropriate, with at least 48

hours between repeat testing 5) Follow up with ATC/team physician once ready to progress activities as well as to return

to full play 6) The team physician, or designee, will:

a. determine additional testing / consultation as indicated b. educate SA regarding importance of reporting all / any symptoms c. determine if any modifications to school or other demands necessary (e.g. refer to

Office of Disabilities, communicate with deans, parents, others)

Return to Learn and Return to Play:

1) An individualized decision which will be made by the physician with consultation by the ATC and neurocognitive testing results. Time missed and rate of progression will depend on the specific case.

2) If the ATC suspects that the student-athlete will potentially miss class time due to concussion, he/she will contact Athletic Administrators, Assistant AD, Sports Medicine and Athletic Academic Support Services after he/she has consulted with the Team Physician.

3) The ATC will supervise the graduated return to play protocol and give team physician and neuropsychologist continual feedback regarding the student-athlete’s tolerance to exercise.

a. An athlete with signs/symptoms of a concussion at rest or with exertion should not continue to play/progress.

b. A student-athlete should not move to next step of progression until they are able to remain symptom free.

c. Rate of progression and final clearance is determined by the team physician.

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d. No return to contact until neurocognitive and balance testing results are within a normative range.

e. Final clearance decision made by NSU team physician. Additional consultation and/or testing may be indicated and will be determined by the team physician and neuropsychologist

f. A student-athlete must return to full academic participation prior to receiving full clearance for athletic participation.

Sample Graduated Return to Play Protocol  Rehabilitation Stage Functional exercise at each rehabilitation stage Objective1. No Activity Complete physical and cognitive rest. Recovery

2. Light Aerobic ExerciseIntensity <70% maximum predicted heart rate; activity chosen by ATC or physician *No resistance training

Increase heart rate

3. Sport Specific Exercise Drills chosen by ATC, which will not include any head impact activities Add movement

4. Non-contact Training Drills

May begin progressive resistive training and participate in non-contact parts of practice

Exercise, coordination, and cognitive load

5. Full Contact Practice Medical Clearance by sports medicine team staff member is needed. May participate in practice fully

Restore confidence and assess functional skills by coaching staff

6. Return to Play Normal game playRestore confidence and assess functional skills by coaching staff

n. Reporting Injuries / Illnesses to Non-Medical Personnel.

If a student-athlete is transported to the hospital by EMS, the athletic trainer will report this information to the appropriate sport administrator, head coach, team physician, and Assistant AD, Sports Medicine.

If a student-athlete will potentially miss class, due to an athletic-related injury or illness, the athletic trainer should contact the appropriate administrative sport administrator, the Faculty Athletic Representative, and the Assistant Athletic Director for Academic Services and Student Athlete Support and Assistant AD, Sports Medicine.

If a student-athlete suffers a potentially catastrophic injury, the athletic trainer should follow the CATASTROPHIC INJURY & EMERGENCY NOTIFICATION PLAN listed in the Emergency Action Plan.

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o. Athletic training coverage of practices and games1. The National Athletic Trainers’ Association recommends all personnel who are

associated with medical coverage for intercollegiate sports participation shall be at least minimally qualified as stated in Guideline 1 c-7 of the NCAA Sports Medicine Handbook:

“Certification in cardiopulmonary resuscitation techniques (CPR), first aid, and prevention of disease transmission (as outlined by OSHA guidelines) should be required for all athletics personnel associated with practices, competitions, skills instruction and strength and conditioning. New staff engaged in these activities should comply with these rules within six months of employment.”

Additionally this training shall include certification in AED usage. Athletic activities where a certified athletic trainer need not be in attendance then one individual with the qualifications above must be present.

2. The physical presence of athletic trainers at all home competitions is required. Coaches should provide the athletic training staff with ample notice for practice/event days, times, and locations.

3. Coverage of sports will be determined by the Assistant AD, Sports Medicine on the basis of the following criteria:

a. Championship season sports are prioritized over non-championship season sports.b. The potential for serious or catastrophic injury; not gender, sport profile or level of

competition. Hence, primary factors for determining onsite practice or game coverage, and the level of qualifications of the health care member providing that coverage, are overall injury rate and the potential for catastrophic injury for that sport.

c. Coaches need to communicate their game and practice schedules with their respective athletic trainer, with ample notice. Championship season events need to be communicated 3 months in advance and non-championship events need to be communicated at least 30 days in advance. Changes to practice schedule should be discussed with the athletic trainer before a decision is made to ensure appropriate medical coverage.

d. Availability of athletic trainers.

P. Voluntary Internal Privacy Policies

PRIVACY POLICIES AND PROCEDURES

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ATHLETIC TRAINING DEPARTMENT

July 2017

Athletic Training Department Privacy Policy Index

Policy No.

Privacy Policy Subject Page No.

i Introduction 3

ii Acronyms and Definitions 4

1 Notice of Privacy Practices 7

2 Access and Recordkeeping 9

3 Uses and Disclosures of Personally Identifiable Information 11

4 Records with Heightened Confidentiality Standards 15

Nova Southeastern UniversityAthletic Training Department

i. Introduction

These Privacy Policies apply to exclusively to student athlete athletic training records that are made or maintained by the Nova Southeastern University Athletic Training Department, regardless of the form in which they are created or maintained (i.e., whether oral, written or electronic).

I. POLICY

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These Privacy Policies are intended to provide guidance to the Athletic Training Department regarding the protection of privacy rights of student athlete’s athletic training records by (a) establishing policies related to internal and external use and disclosure of athletic training records; (b) implementing administrative procedures intended to assist student athletes and athletic trainers in effectuating these policies; and (c) providing guidance to athletic trainers regarding recordkeeping safeguards.

These Privacy Policies apply to the NSU Athletic Training Department, including all athletic trainers and any other authorized personnel that work directly or indirectly with student athletes under the supervision and control of the Athletic Training Department. The instant Privacy Policy supersedes and replaces any existing policies and procedures related to the privacy of student athletic training records in the NSU Athletic Training Department.

Nova Southeastern UniversityAthletic Training Department

ii. Acronyms and Definitions

The following terms and acronyms are used in the NSU Athletic Training Privacy Policies and have the following definitions and meanings; provided, however, that in the event any definition below differs from the definition provided by FERPA, the definition set forth by FERPA shall govern.

1. Athletic Training Records. Records of student athletes that are made or maintained by the NSU Athletic Training Department and the Athletic Training Staff.

2. C.F.R. Code of Federal Regulations.

3. Dependent Student. A dependent student is defined by the Internal Revenue Service’s Code 152 of 1986 as a student who has not attained the age of 24 and depends completely from the parent(s) support.

4. Directory Information. Information contained in the education records of a student that would not generally be considered harmful or an invasion of privacy if disclosed. NSU has designated the following information as directory information:

Student name Local and home address Telephone number Photo ID Major field of study Participation in sports Place of birth Dates of attendance Degrees, honors and awards received

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Enrollment status Year in school Anticipated graduation date Email address

5. Education Records. Records that are directly related to a student, and are maintained by an educational agency or institution or by a party acting for the agency or institution. Educational records include, but are not limited to, athletic training records; school health records; a student’s social security number; academic work completed; level of achievement records including grades and standardized achievement test scores; interim reports; transcripts; academic improvement plans; intervention records; attendance data; evaluation reports that include standardized intelligence, aptitude and psychological test scores; interest inventory results; psychological files; disciplinary records, including suspension and expulsion records; family background information; parent/teacher conference reports; special program eligibility; teacher or counselor ratings and observations; verified reports of serious or recurrent behavior patterns; and any other evidence, knowledge, or counselor information recorded in any medium, including but not limited to, handwriting, typewriting, print, magnetic tapes, film, computer media, video or audio tape, microfilm and microfiche. 34 C.F.R. § 99.3

6. Eligible Student. A student who has turned 18 years of age or a student who has not yet turned 18 but who has graduated from high school and attends a postsecondary institution. Eligible students also include married students, emancipated minors or students who have a child regardless of whether or not the student has turned 18 years of age. 20 U.S.C. 1232g (a)(4). All student athletes at NSU are eligible students.

7. FERPA. Family Educational Rights and Privacy Act. 20 U.S.C. §1232g; 34 C.F.R. Part 99.

8. Financial Aid . Means a payment of funds provided to an individual (or a payment in kind of tangible or intangible property to the individual) that is conditioned on the individual’s attendance at an educational agency or institution. 34 C.F.R. § 99.31(a) (4) (ii).

9. Legitimate educational interest . A school official has a legitimate educational interest if the school official needs to review an educational record in order to fulfill his or her professional responsibility.

10. NCAA. National Collegiate Athletic Association.

11. Parent . A parent of a student, including a natural parent, legal guardian, foster parent or an individual acting as a parent in the absence of a parent or guardian.

12. Personally Identifiable Information (P.I.I.) . Includes, but is not limited to, a student’s name, parent’s names, street address or email address of the student or student’s family, personal identifier such as social security number or student number, photographs, and a

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list of personal characteristics or other information that would make the student’s identity easily traceable.

13. Privacy Policies (and/or or Procedures). This set of policies and procedures drafted and adopted by NSU for the protection and confidentiality of PII.

14. School Official . A person employed by the university in an administrative, supervisory, academic, research, or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the university has contracted (such as an attorney, auditor, collection agent, loan servicing agent, or the National Student Clearinghouse); a person serving on the board of trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

15. Athletic Training Staff. For purposes of the NSU Athletic Training Department Privacy Policy, the term Athletic Training Staff includes athletic trainers and any other authorized personnel that work directly or indirectly with student athletes at the NSU Athletic Department under the supervision and control of the NSU Athletic Training Department.

July 2017

Nova Southeastern UniversityAthletic Training Department

Privacy Policy No. 1

Notice of Privacy Practices

Policy:

The Family Educational Rights and Privacy Act of 1974, also known as the Buckley Amendment confers students, including student athletes, certain rights with respect to their education records. For further information concerning said rights, please visit the website for the Office of the University Registrar, which is located at http://www.nova.edu/registrar/services.html. As a component of NSU, this policy extends to education records made or maintained by the NSU Athletic Training Department, including athletic training records.

July 2017

Nova Southeastern University

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Athletic Training DepartmentPrivacy Policy No. 2

Recordkeeping

2.1 Physical RecordkeepingThe NSU Athletic Training Department may maintain a hard copy of athletic training records. If kept, any physical copies of records will be maintained at the Athletic Trainers’ offices, in a locked cabinet with a key access. Before concluding their daily duties, NSU Athletic Trainers have the responsibility of locking the record cabinet, and locking the office door every day.2.2 Electronic Recordkeeping The NSU Athletic Training Department may also use an electronic recordkeeping system which allows Athletic Trainers to have real-time access to athletic training records. To access this system, the student athlete and Athletic Trainers are required to obtain a user ID and a password which comport with applicable NSU username and Password Guidelines.Athletic Trainers are prohibited from accessing student athletic training records outside of the scope of their job duties. Accessing or using any student information for reasons other than legitimate educational purposes is strictly prohibited by NSU. 2.3 Reasonable SafeguardsIt is the NSU Athletic Training Department’s commitment to preserve the privacy and/or confidentiality of student athletic training records. Therefore, it is the responsibility of the Athletic Training Staff to comply with the following minimal safeguard requirements to preserve the confidentiality of the student’s personally identifiable information.After every day of work, Athletic Trainers must ensure that all paper records of student athletes are stored in the appropriate file cabinet. Any cabinet used to store student athlete records must remain locked, and the office where the cabinets are located must remain locked after the termination of everyday duties. Athletic training records must be kept in the designated file cabinet when they are not being used.Any access to electronic athletic training records must be done so in accordance with all applicable NSU information and device security standards. See Section 2.5 below for further information.2.4 Records RetentionRecords made or maintained by the NSU Athletic Training Department are subject to the NSU Records Management and Destruction Policy and corresponding NSU Records Retention Schedule. NSU athletic training records fall under the category: “Post-Secondary & Graduate Enrollment & Student Records.” The NSU Records Management and Destruction policy can be found at http://www.nova.edu/records/policies-and-procedures.html.2.5 Additional Information and Device Security StandardsThe NSU Office of Innovation and Information Technology (“OIIT”) maintains a number of information and device security policies and standards which are applicable to records made or maintained by the NSU Athletic Training Department, as well as the devices used to access such records. The following OIIT policies and standards are hereby incorporated to the instant policy by reference: Computer Security Device Standards Policy (Code No. SEC13), Acceptable Use Policy (Code No. SEC04), and Email Encryption Policy (SEC18).2.6 Reporting an Unauthorized DisclosureIn the event any member of the Athletic Training Department Staff believes that there has been

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an unauthorized disclosure of personally identifiable information, that individual must immediately report the matter to the NSU Information Security Office via the Information Security Hotline, (954) 262-0732.Authority:20 U.S.C. §1232g (rights to access educational records)34 C.F.R. § 99.10 – (rights to inspect and review education records)34 C.F.R. § 99.12 – (limitation to the right of inspection of student records)July 2017

Nova Southeastern UniversityAthletic Training Department

Privacy Policy No. 3

Uses and Disclosures of Personally Identifiable Information

Policy:

This policy sets forth the permissible uses and disclosures athletic training records that may routinely occur in the NSU Athletic Training Department. A student athlete’s written consent may be required for disclosure of student athletic training records, as detailed below.

3.1 Student Athlete Access to Athletic Training Records

Student athletes must be provided the opportunity to inspect or review their own athletic training records within forty-five (45) days of receipt of a request. However, the NSU Athletic Training Department is not required to provide a student with copies of their records, unless, for reasons such as the student athlete residing a great distance from where the records are located, circumstances effectively prevent the student from exercising their right to inspect or review and it is not possible to make other arrangements for the student athlete to inspect or review their records. The Athletic Training Department may charge a fee for providing a student athlete with copies of their records.

3.2 Disclosures of Athletic Training Records with Student Athlete Consent.

Excluding the circumstances described in section 3.3 below, a student’s athletic training records may not be disclosed to anyone other than the student without receiving prior signed and dated written consent from said student that identifies (1) the specific records that may be disclosed; and (2) the persons or classes of persons to whom they may be disclosed. 34 C.F.R. §99.30(a)-(b). Disclosures of student athlete records to third parties such as external health care providers, parents, spouses, and family members generally require the student athlete’s written consent. A student athlete’s consent gives the institution the discretion to disclose the student athlete’s records to a third party, but does not require the institution to do so. The ultimate determination as to whether the records should be disclosed to as third party upon a student athlete’s request

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vests with the Assistant Athletic Director, Sports Medicine or his or her designee. (See attached Authorization for Release of Training Information form.)

3.3 Disclosure of Athletic Training Records without Student Athlete Consent.

There are a number of limited circumstances wherein student athletic training records may be disclosed without prior consent of the student. These circumstances give the institution the discretion to disclose the student athlete’s records to individuals other than the student athlete, but do not require the institution to do so. The ultimate determination as to whether the records should be disclosed to individuals other than the student athlete based upon the exceptions below vests with the Assistant Athletic Director, Sports Medicine or his or her designee. Any determination made by the Assistant Athletic Director, Sports Medicine or his or her designee, that athletic training records should be disclosed under any of the exceptions below will identify the specific athletic training records, or class of athletic training records permitted to be disclosed, and to the individual or class of individuals, to whom the athletic training records should be disclosed.

A) NSU School Officials

Student athletic training records may be disclosed to “school officials” who have a legitimate educational interest in accessing said records. A school official has a legitimate educational interest if the school official needs to review an educational record in order to fulfill his or her professional responsibility. As such, student athletic training records should only be disclosed to school officials outside of the Athletic Training Department, including coaches and NSU Athletic Department administration, on a “need to know” basis. The ultimate discretion as to which school officials have a legitimate educational interest, and which records they should be provided access to, vests with the Assistant Athletic Director, Sports Medicine or his or her designee.

B) Parents of “Dependent” Student AthletesStudent athletic training records may be disclosed without student consent to the student’s parents if the student is considered their “dependent” for federal tax purposes.1 34 C.F.R. §99.31(a)(8). However, the institution may not presume dependency, To establish the parent’s eligibility to receive such a disclosure, the institution must obtain either a copy of the parent’s most recent tax return (at least the portion listing dependents) or an acknowledgement from the student that the student is, in fact, their dependent.

C) Officials of another Institution

Upon request, the NSU Athletic Training Department may disclose student athletic training records, without consent, to officials of another institution in which a student seeks or intends to enroll or is already enrolled, so long as the disclosure is for purposes related to the student’s enrollment and transfer.

1 Note that because it is tied to the federal tax system, this exception generally is not available with respect to international students, whose parents generally do not file U.S. tax returns.

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D) Disclosures to NSU Team PhysiciansStudent athletic training records may be disclosed to team physicians who are considered “school officials” without the student athlete’s consent, when such information is required for treatment and/or training of the student athlete.

E) Health or Safety EmergenciesDisclosures of student athletic training records may be made “in connection with a health or safety emergency,” but only to “appropriate parties,” and limited to information that “is necessary to protect the health or safety of the student or other individuals.” 34 C.F.R. §§ 99.31(a)(10) and 99.36. Considering information available at the time the disclosure is needed, the Assistant Athletic Director, Sports Medicine or his or her designee has discretion to determine what situations constitute “emergencies” (a “threat” can be sufficient), what parties are “appropriate,” and what information is “necessary.” If records are disclosed without student athlete consent in accordance with such an emergency, the Athletic Training Department must document (1) the articulable and significant threat to the health or safety of a student or other individuals that formed the basis for the disclosure; and (2) the parties to whom the information was disclosed.

F) Violation of Drug or Alcohol RulesDisclosures may be made to parents of a student who is under the age of 21 at the time of the disclosure that relate to a determination by the institution that the student has violated its drug or alcohol rules. 34 C.F.R. § 99.31(a)(15).

G) Disclosures to Financial AidThe disclosure of a student’s athletic training records to the NSU Financial Aid Office may be permitted without the student’s written consent, if such information is necessary to determine the eligibility for the aid; determining the amount of the aid, determining the conditions of the aid, and to enforce the terms and conditions of the aid.

H) De-identified Information

The NSU Athletic Training Department may disclose athletic training records or information from athletic training records without consent after the removal of all personally identifiable information. Before disclosing such information, the NSU Athletic Training Department must ensure that all the personally identifiable information is removed, in order to ensure the student athlete’s privacy.

I) Subpoenas, Court Orders, and Requests from Law Enforcement/Governmental AgenciesCertain legal processes may require the disclosure of athletic training records without the student’s consent. Upon receipt of any such request, NSU’s legal counsel, Panza, Maurer & Maynard, P.A. should be contacted immediately at (954) 390-0100, and forwarded the request for legal review and further direction.

J) Any other requests for Athletic Training Records without Student Consent

Any request for athletic training records not specifically described above whereby the student has not provided consent should be promptly provided to NSU’s legal counsel, Panza, Maurer & Maynard, P.A. for legal review and further direction.

3.4 Recordkeeping Requirements Concerning Requests and DisclosuresThe NSU Athletic Training Department must maintain a record of each request for access to and

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each disclosure of personally identifiable information from the athletic training records of student athletes except for disclosures made to (1) the student; (2) a school official with a legitimate educational interest; (3) a third party upon written consent of the student; or (4) a party seeking only directory information.The record of requests and disclosures must include:

a. The parties who have requested or received personally identifiable information for the athletic training; and,

b. The legitimate interest the parties had in requesting or obtaining the information.

Authority:20 U.S.C. §1232g (b) (1) and (b) (2) (A) - (prohibition to disclose personally identifiable information)20 U.S.C. §1232g (a)(5)(A) (directory information)34 C.F.R. §99.30 (conditions that require to disclose information)34 C.F.R. §99.31 (consent not required for disclosure)34 C.F.R. §99.31(a) (1) (i) (A) (10) – (disclosure in connection with health or safety emergency)34 C.F.R. §99.31(1) (i) (B) (third party disclosure)34 C.F.R. §99.31(b) (1) – (de-identified records and information)34 C.F.R. §99.32 – (Recordkeeping requirements concerning requests and disclosures)34 C.F.R. §99.36 (disclosure of information in health and safety emergencies)

July 2017

OPTIONAL AT ATHLETIC TRAINING DEPARTMENT’S DISCRETION

Nova Southeastern UniversityAthletic Training Department

Privacy Policy No. 4

Records with Heightened Confidentiality StandardsPolicy:This policy is intended to identify certain categories or types of records which may be of extreme sensitivity to student athletes. As such, the NSU Athletic Training Department has adopted a heightened standard of access to such records than other athletic training records. This is intended to foster student athletes’ confidence in the NSU Athletic Training Department, and ensure that sensitive medical records can be shared with Athletic Trainers and will only be disclosed to (1) individuals outside of NSU with the student athlete’s written authorization; (2) to NSU School Officials with a legitimate educational interest specifically at the direction of the Assistant Athletic Director, Sports Medicine or his or her designee; (3) pursuant to the emergency exceptions detailed in Policy 3.3E; or (4) as otherwise required by law . Any records identified below should be maintained in a separate folder from the student athlete’s other athletic training records, which is conspicuously marked CONFIDENTIAL.

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A) Drug and Alcohol Testing RecordsB) Student Athlete Pregnancy RecordsC) Records Relating to Sexually Transmitted DiseasesD) Mental Health and/or Psychotherapy/Counseling RecordsE) Record Relating to HIV/AIDS Test Results

July 2017

12. Sports PerformanceA. IntroductionHours will be set each semester during the “weight room draft”. Schedule will be posted

NSU Strength & Conditioning ComplexNova Southeastern University provides its athletes with a 5,200 square foot state of the art strength training facility which houses 17 varsity sports and is supervised by the NSU Strength and Conditioning Department.

B. MissionThe mission of the strength and conditioning staff is to provide a well designed, collaborative training program based on sound physiological principles. Sport specific focus, experimentally proven methods, safe and productive physical training by means of a periodic plan will be our primary emphasis, with the goal of maximizing the physical potential of the student-athlete population. Our goal is to provide the student-athletes with the best strength and conditioning program in the country. In all our endeavors, we are committed to the principles of ethical conduct, integrity and excellence, in accordance with all NSU, Sunshine State Conference, and NCAA rules and regulations.

C. Program PhilosophyIt is our philosophy to emphasize HARD WORK rather than lifting A LOT OF WEIGHT. We stress the importance of PROPER LIFTING TECHNIQUE and MUSCULAR BALANCE. We strive to foster a training environment that will allow student athletes to see the importance of hard work, attention to detail, mental toughness, and the ABILITY TO PUSH PAST PRE-CONCEIVED LIMITS.

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Through hard work, focus, and a scientifically-based training routine, we believe that NSU athletes will maximize their potential and surpass their highest goals.We are committed to providing our athletes with training routines that are:

• Sport Specific• Periodized and Progressive• Scientifically-Based• Safe and effective

Our goal is to provide NSU athletes with a periodized training plan that will maximize athletic potential while reducing the risk of sports-related injury.

D. Strength & Conditioning Objectives1. Decrease the risk of athletic and over-use injuries2. Increase physical strength and power3. Increase physical endurance4. Assess and improve static and functional flexibility5. Increase work ethic, attitude, and leadership characteristics in our

student- athletes6. Improve/Maintain communication between strength staff, sports

medicine staff, and sport coaches.

E. Policies and Procedures1. Workout times are established between the Strength Coach and the Sport Coach. All team members are expected to attend the workout session at the scheduled time. All absences or tardiness must be authorized prior to the scheduled session. Authorization is required from both the Sport Coach and the Strength Coach.

2. All student athletes will complete the workout as prescribed by the Strength Coach. Any modifications to the workout must be authorized by the Strength Coach via communication with the Athletic Trainer.

3. It is the student athlete’s responsibility to notify the Athletic Trainer of any injuries or discomfort that they are feeling. The Athletic Trainer will then notify the Strength Coach. This is the ONLY procedure for modifications to the training plan.

4. If there is an injury in the weight room, immediately notify the Strength Coach. Each student athlete must then be available to assist the Strength Coach with the Emergency Procedure. The Emergency Procedure is posted next to the AED outside of the

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main weight room entrance.

5. Clean towels are available to use in the Strength & Conditioning Complex. Each student athlete is responsible to wipe down the equipment after each use. Towels should be used for ALL exercises done on the floor.

6. All student athletes are required to follow the “Shark Code of Conduct”. A signed copy of the Shark Code of Conduct will obtained from each student-athlete before the first official workout of the year. Any violations of this Code, will result in a demerit. Each demerit will require some form of disciplinary action determined by the Strength Coach. A total of 3 demerits, will result in a suspension from the Strength & Conditioning Complex for a period of time to be determined by the Strength Coach and the Sport Coach.

7. Coaches are permitted to use the Strength & Conditioning Complex during their team’s scheduled lifting time. It is imperative that the coach not be a distraction to the goals and objectives that the strength staff has established for that session.

8. Notify a strength staff member of any equipment malfunction or damage.

9. Recruit visits must be coordinated through the strength & conditioning staff prior to the arrival of the recruit.

10. No one is permitted to adjust the sound system. Notify the strength & conditioning staff of any requests.

11. The use of supplements is not permitted in the Strength & Conditioning Complex. See NSU Dietary Supplement Policy Below.

12. Alumni must get approval from the Director of Athletics to enter the Strength & Conditioning Complex. Consideration will be given to alumni who are currently training or participating professionally in their sport.

13. Former student-athletes must get permission from the strength & conditioning staff before continuing their usage of the Strength & Conditioning Complex.

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NSU Dietary Supplement Policy

Any student-athlete that would like to engage in the use of a dietary supplement must present the product to the Director of Sports Performance before use begins. All student-athletes are required to read and sign the “NSU Student-Athlete Dietary Supplement Disclosure & Review Form” It is the responsibility of the student-athlete to get every supplement approved before using it. Ignorance is not an excuse.

F. Shark Code of Conduct – For Strength & Training Sessions

1. Only Current and Former NSU student-athletes are permitted2. Only team issued apparel can be worn3. Be on time, focused and ready to work at your scheduled session – BE

EARLY4. The Following will be strictly enforced….

No Gum or CandyNo Cell PhonesNo Head phonesNo Hats or BandanasNo Jewelry or PiercingsNo SittingNo YawningNo Horse PlayNo Unnecessary Socializing

5. No food or Drink allowed in the weight room6. Respect the equipment – do not slam plates, bars, etc. on the floor7. Do not place Dumbbells on top of other Dumbbells in the rack8. Do not leave Dumbbells on the floor, replace them on the rack after

each set9. Any items left in the facility will be collected in “Lost and Found” for 1

week, and then they will be donated to the homeless shelter.10. Wipe down the equipment when done, replace all equipment

when done.11. Do not lean plates against equipment or columns12. No unsupervised training13. Do not adjust the sound system – Music is a Privilege Not a

Right14. Do not leave valuables in the coaches’ offices – Leave Them At

Home15. NO PROFANITY – you are educated enough to express yourself

without cursing

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16. BE RESPECTFUL to all coaches, athletic trainers, and especially to each other

17. TAKE PRIDE in the weight room18. BE PROUD of your hard work19. ATTITUDE and EFFORT are ALWAYS under your control20. NOTHING IS IMPOSSIBLE

G. Emergency Action Procedures

NSU Strength & Conditioning Complex

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU Strength & Conditioning Complex:1) First aid and emergency action should be coordinated by the most highly qualified staff

member present.2) Direction of EMS to the scene in conjunction with NOVALERT.3) Designate an individual to stand on SW 36th Street to direct EMS into the sign: “Shark

Athletics Building and Sports Medicine Clinic Parking”4) Designate an individual or Novalert to open the gate-arm to the Shark Athletics Building

parking lot.5) EMS should be directed to the emergency exits to the Shark Athletics Building weight room,

either on the west or east side of the weight room.6) As soon as possible, the Head Strength & Conditioning Coach should report the details of the

incident to the respective athletic trainer or Team Physician for documentation.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU Strength & Conditioning Complex:1) University Drive to SW 36th Street.2) Turn east on SW 36th street. 3) Proceed East (past SW 75th Ave.) and turn left (north) at the sign for Central Services and

Sports Medicine Parking.4) Proceed north, through gate arms (Novalert should open for access) and make 1st left.5) Proceed north to the emergency exits on either the west and east side of the ASB weight

room.

13. Emergency Action PlanIntroduction: Emergencies, accidents, and natural disasters are rarely predictable; however, when they do occur, rapid, controlled, response will likely make the difference between an effective and an ineffective emergency response. Response can be hindered by the chaotic actions and increased emotions of those who can make attempts to help persons who are injured or in need of emergency care. One method of control for theses unpredictable events is an

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emergency action plan that, if well designed and rehearsed, can provide responders with an organized approach to emergency care. The purpose of the Emergency Action Plan (EAP) is to guide athletic department personnel (in conjunction with emergency medical services and campus safety) in responding to emergencies. It is essential that the athletic department have a developed emergency plan that identifies the roles in an emergency, the necessary emergency equipment, and the emergency protocol for each sporting venue.

Emergency Personnel: Athletic Trainers (ATs) are employed to provide leadership in the health care of the student-athlete including the emergency management of injuries/illnesses during intercollegiate athletic participation, under the direction of the team physician. Within the athletic department, the first responder to an emergency will typically be a member of the sports medicine staff, most commonly an athletic trainer (AT), which will coordinate and oversee emergency response. The type and degree of sports medicine coverage for an athletic event may vary widely, based on such factors as the sport, season, venue, and the type of training or competition. In some instances, a first responder may be a coach, athletic department administration, athletic training students, or other athletics department personnel. Certification in cardiopulmonary resuscitation/automated external defibrillator (CPR/AED), first aid, and knowledge of emergency action plan procedures required for all athletics personnel. Copies of emergency care certification cards are maintained in the athletic department. Annual review and update of the EAP is conducted with all athletic personnel so that each member of the emergency care team is aware of their respective role in the event of an emergency. The following roles are included in the EAP:

1. Immediate care of the injured/ill student-athlete(s)2. Activation of the Emergency Medical System (EMS)3. Retrieval of emergency equipment4. Directing EMS to the scene5. Directing/assisting EMS with student-athlete transportation

The delineation of roles within the emergency team will depend on various factors such as the number of members of the team, the athletic venue itself, or the preference of emergency team coordinator. The first and most important role is establishing safety of the scene and immediate care of the athlete. The most qualified individual on the scene should provide acute care in an emergency. Individuals with lower credentials should yield to those with more appropriate training. The second role, EMS present at the sporting event. This should be done as soon as the situation is deemed an emergency or a life-threatening event. Time is the most critical factor under emergency conditions. Activating the EMS system may be done by anyone on the team. However, the person chosen for this duty should be someone who is calm under pressure and who communicates well over the telephone. This person should also be familiar with the location and address of the sporting event. The third role, equipment retrieval, may be done by anyone on the emergency team who is familiar with the types and location of the specific equipment needed. Athletic Training Students, managers, and coaches are good choices for this role. The fourth role of the emergency team is that of directing EMS to the scene. One member of the team should be responsible for meeting emergency medical personnel as they arrive at the site of the emergency. Depending on ease of access, this person should have keys to any locked gates or doors that may slow the arrival of medical personnel.

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Conclusion: The importance of being properly prepared when athletic emergencies arise cannot be stressed enough. An athlete’s survival may hinge on how well trained and prepared athletic healthcare providers are. It is prudent to invest athletic department “ownership” in the emergency plan by involving the athletic administration and sport coaches as well as sports medicine personnel. The emergency plan should be reviewed at least once a year with all athletic personnel, along with CPR and first aid refresher training. Through development and implementation of the emergency plan, the athletic association helps ensure that the athlete will have the best care provided when an emergency does arise.

Practices occurring on NSU Main Campus:1. Please refer to sub-section entitled “Athletic training coverage of practices and games”

under “Sports Medicine” section.2. The following equipment will be available for at every championship season practice

session:a. Athletic training kit.b. Cell phone.c. Emergency phone numbers and student-athlete emergency information.d. Water.e. Ice bags.f. Ice towels (if needed).g. Water bottles or cups.h. Towels.i. CPR mask.j. Automated External Defibrillator

3. The following equipment will be available in the athletic training room during practice session:a. Cervical collars.b. Vacuum splints.c. Knee immobilizers.d. Crutches (assorted sizes).e. Phone.

4. In the event of a non-emergency injury, the following protocol should be followed:a. The NSU athletic trainer will stabilize the athlete, evaluate the injury, and provide the

appropriate care for the athlete.b. If it is deemed that the injury is a cardiorespiratory, medical, and/or orthopedic

emergency, the emergency action plan (EAP) to each specific venue will be followed.

Contests/Games occurring at NSU:1. At least one NSU athletic trainer will be in attendance at every home championship &

non-championship game/event.

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2. NSU athletic training students may also be in attendance. Athletic training students will be stationed as per directions from the NSU AT.

3. The following equipment will be available on-site at every home game:a. Athletic training kit.b. Cell Phonec. Emergency phone numbers, student-athlete emergency information.d. Water.e. Ice bags.f. Towels.g. Ice towels (if needed).h. Water bottles or cups.i. CPR mask.j. Vacuum splints.k. Knee immobilizer.l. Crutches.m. AED.

4. In the event of a non-emergency injury, the following protocol should be followed:a. The NSU AT will go onto the field/court to stabilize the student-athlete and provide

appropriate care.b. At this time, the AT will give any appropriate hand signals to an athletic training

student standing parallel to the injury near the emergency equipment if it is needed.c. At any time there should never be more than two athletic training students on the field

or court at any one time, unless more than one student-athlete is injured.d. If it is determined that the student-athletes injury is cardiorespiratory, medical and/or

orthopedic emergency, the EAP specific to that venue will be followed.

Contests & Practices occurring at non-NSU venues: 1. In the event of a non-emergency injury, the following protocol should be followed:a. An NSU athletic trainer will proceed onto the field/court along with an athletic training

student (if available).b. The NSU athletic trainer and/or the athletic training student will stabilize the athlete,

evaluate the injury, and provide the appropriate care for the athlete.If it is determined, that the student-athlete’s injury is cardiorespiratory, medical and/or orthopedic emergency, the host AT will be notified and EMS should be called and the host institution’s EAP will be followed.

EMERGENCY COVERAGE POLICIES & PROCEDURES

Introduction: The purpose of the Emergency Action Plan (EAP) is to guide athletic personnel, emergency medical services and campus safety in responding to emergencies when they occur. It is essential that the NSU Athletic department have a developed emergency plan that identifies:

Contests and practices occurring at NSU venues:

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1. Medical Emergencies (breathing cessation, severe bleeding, concussion with loss of consciousness, suspected neck or spinal injury, severe fractures, dislocation, eye or face injury, heat related illness, any other injury or illness resulting in poor vital signs such as decreased blood pressure, weak pulse, or signs of shock).

a. Follow the Emergency Action Principles (first aid principles) and provide appropriate care.

b. Activate the emergency medical system (EMS) by calling 911 then calling NOVALERT (954) 262-8999.

c. Provide EMS with the following information:1. Identify yourself and your role in the emergency.2. Specify your location and telephone number.3. Give name of injured athlete.4. Give condition of injured athlete.5. Give time of accident.6. Give care being provided.7. Give specific directions to the scene of the emergency.8. Do not hang up until directed to do so by the EMS dispatch.

d. Monitor Vital Signs.e. Calm and reassure the athlete.f. Complete an Injury report.g. Provide follow up care if necessary.

2. Non-Emergencies (fractures w/ no obvious deformity, sprains, strains, illnesses, abrasions, minor cuts, concussions without loss of consciousness, contusions, etc.).

a. Provide appropriate first aid care.b. Send the athlete to the HPD medical facility if unsure of the severity of the injury.c. Complete Injury Report, and Referral forms in necessary. d. Provide follow up care as necessary.

Contests and practices occurring at non-NSU venues:Medical Emergencies.

1. Follow the Emergency Action Principles and provide appropriate care.2. Ask for the host AT and follow the host institution’s emergency action plan.3. If the athlete must be transported to an emergency facility, find out what facility they

will be going to and contact the director of sports medicine and NSU team physician with this information.

4. Complete an Injury report, Proof of Loss form, and HIPAA form.5. Travel with the athlete to the emergency facility and have the host AT cover NSU

team.Non-Emergencies.

1. Provide appropriate first aid care.2. Return to NSU and follow non-emergency management protocols established for

home events.3. Complete injury report, and if applicable HIPAA release, and Proof of Loss form.

Emergency Phone Numbers

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Paramedics/Police/Fire 911 (9-911 from NSU land phone lines)

NSU Public Safety (954) 262-8999

NSU Athletic Training Clinic (954) 262-8260

Dr. Alessandra Posey (786) 493-8286

Zevon Stubblefield (754) 264-9154

Mike Mominey (954) 662-8259

Kelley Kish (954) 288-9208

CATASTROPHIC INJURY & EMERGENCY NOTIFICATION PLAN

Protocol: The policy of the NSU Athletic Training Department regarding a student-athlete who has sustained a catastrophic injury shall be as follows:1. The NSU Athletic Training Department’s emergency action plan regarding a home practice/game will be followed.2. An NSU Athletic Trainer or NSU athletic department staff designee will accompany the injured student-athlete to the medical facility3. Once at the medical facility, the designated individual will contact the Assistant Athletic Director of Sports Medicine with medical updates from the attending physician

4. The Athletic Trainer will then contact the following individuals:a. Team Physician, Dr. Alessandra Posey (786) 493-8286b. Athletic Director, Mike Mominey: Cell (954) 662-8259c. Head Coach

5. Once the student-athlete is stabilized at the medical facility, the Assistant Athletic Director - Sports Medicine, in consultation with the team physician, athletic director, and head coach will make every effort to notify the injured student-athlete’s family of the emergency.6. After receiving consent from the student-athlete’s family, the Assistant Athletic Director of sports medicine, team physician, head coach, and athletic director, in consultation with the NSU Athletic Communications department, may release an official statement to the media.7. The NSU Athletic Communications department may not release a statement until the student-athlete’s family has given their consent, and the team physician and athletic director have approved and authorized the statement.8. The Assistant Athletic Director - Sports Medicine and coaching staff will be responsible for assembling the team as soon as possible for a briefing on the emergency.9. The team will be addressed by the head coach, team physician, and/or the athletic director regarding the student-athlete and the emergency, and will be advised not to speak to any members of the media.10. If necessary, the Assistant Athletic Director - Sports Medicine will also be responsible for

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contacting the NSU counseling center and authorities at the medical facility for the purpose of arranging psychologists, grief counselors etc. for use of all the team and athletic department personnel. 11. The Assistant Athletic Director - Sports Medicine and/or a designee will be responsible for collection of documentation concerning the events and everyone involved.

CATASTROPHIC INJURY & EMERGENCY NOTIFICATION PLAN

Contact Information

AdministrationDirector of Athletics Mike Mominey O: x 8252 (c) 954-662-8259Assistant to Mike Mominey Cathy Pace O: x28252 © 954-529-1405

Associate AD of Comp, Sport Admin and Internal Ops/SWA

Kelley Kish O: x 8280 (c) 954-288-9208

Assistant AD of Sports Med Zevon Stubblefield O: x 8260 (c) 754-264-9154

Athletic Training/Sports Medicine Department

Team Physician Dr. Alessandra Posey (786) 493-8286

Director: Sports Med Zevon Stubblefield (O) x 8260 (C) 754-264-9154Head Athletic Trainer Jason Palmateer (O) x 8231 (C) 954-347-9301Head AT, R & D Dustin Gatens (O) x 8246 (C) 754-264-9155Athletic Trainer Amy Gatens (O) x 8256 (C) 754-264-9154Athletic Trainer Jessie Bollback (O) x 8289 (C) 954-336-9858Athletic Trainer Noah Thaman (O) x 8286 (C) 954-336-3762Athletic Trainer Kelly Whitney-

Babcock (O) x 8224 (C) TBD

Henderson Student Counseling Services Debra FuttermanDirector3440 S. University Dr. Davie, FL 33328 24 hour helpline: 954-424-6911

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Nova Southeastern University Residential Life & HousingAssoc Dean of Student Services

Counselor in Residence

Aarika Camp

Yanique Levy

(P) 954-262-7084

(P) 954-262-8911

Asst Director of Housing

Victoria Myer (P) 954-262 7054

Asst Dir Res Life Justin Smith (C) 954-262-7062

Duty Phone Senior Staff (P) 954-553-4673Duty Phone FFV/CLC (P) 954-593-2540Duty Phone Goodwin (P) 954-253-1406Duty Phone Commons East (P) 954-296-4061Duty Phone Commons West (P) 954-261-9088Duty Phone Rolling Hills (P) 954-599-2875

VENUE POLICIES AND PROCEDURES:

Venue Coverage: A NSU athletic trainer (AT) is on-site for all NCAA sanctioned competitive events. If no AT is available, the Head Coach is responsible to perform the duties outlined in the Emergency Action Plan. Athletic training students may be present for games/practices but only when supervised by an AT. Only athletic training students who are First Aid/CPR/AED may function in the role of first responder in the event of an emergency.

Emergency Equipment: The following emergency equipment will be available during all NSU athletic practices/events.:

1. Athletic Training/Medical Kit2. Vacuum Splints3. Crutches4. Knee Immobilizer5. Automated External Defibrillator (AED)6. Pertinent insurance/medical history information for each NSU student-athlete7. Spine board

Emergency Procedures: In the event of a medical emergency, the members of the Emergency Care Team (which includes but is not limited to the team physician, athletic trainer, athletic training students, head coach, assistant coaches, and present NSU Athletics Department staff) will carry out the following protocol.

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1. Check and ensure the safety of the emergency scene.2. Provide immediate care to the victim specifically including:

a. Stabilize the victimb. Assess victim’s level of consciousnessc. Assess victim’s breathing/circulation (pulse)

i. If unconsciousness, establish and maintain an open airwayii. If not breathing and/or no pulse initiate rescue breathing/CPR

d. Control severe bleedinge. Retrieve necessary insurance/medical information of the victim

3. Retrieve necessary emergency equipment.4. Activation of EMS (dial 911) and NOVALERT (954-262-8999) The following

information should be provided to EMS and repeated to NOVALERT:a. Identify name of caller and role in the emergency (Specify that the victim

is an NSU student-athlete or athletics related when contacting NOVALERT)

b. Specific location of the emergencyc. The phone number from which the emergency call is being made, as well

as alternate in case the connection is lost and cannot be reestablishedd. Gender/Age/Number of victim(s)e. Nature of emergency/condition of victim(s)f. Time the emergency occurredg. Care being providedh. Directions to the scene (LISTED BELOW)

i. Alternate route directions to scene (LISTED BELOW)i. Do not hang up with EMS until they have advised you to do so

5. Direction of EMS to the scene/victim(s) in conjunction with NOVALERT.6. Designate an individual to unlock gates/entrances to gain access to the victim(s)

The following individuals will have keys to necessary gates/locks:-NSU athletic training staff members-NSU coaching staff members-NOVALERT staff-NSU athletics department staff members serving as event site supervisors-On site SMG staff (to access the pylons to the loading dock entrance to UCA)

7. Designate individuals to help maintain a clear pathway to the victim and help keep non-emergency team members away from the scene.

SPECIFIC VENUE INFORMATION & DIRECTIONS :NSU SOCCER COMPLEX

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU Soccer Complex

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1. Direction of EMS to the scene in conjunction with NOVALERT.a. Designate an individual to stand on Mary McCahill Dr. at the NW corner

of the game fieldb. Designate an individual to unlock at the west entrance to the NSU soccer

practice facilityi. KEY: CSA-14 opens this gate. This key is in the possession of

the NSU athletic trainer assigned to the venue.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU soccer complex:

From Points East (North or South)1. College Avenue and turn West onto Mary McCahill Drive (east portion of SW

75th Avenue)2. Make the first left onto the service road 3. The gate entrance to the NSU Soccer Complex is to the left

From Points West (North or South)1. University Drive to SW 36th Street and proceed east 2. Turn left onto SW 72nd Avenue3. At the traffic circle, take the first exit to continue onto Campus Loop Drive4. Turn right onto SW 75th Avenue5. Turn right at the next stop sign onto the service road6. The gate entrance to the NSU Soccer Complex is to the left

Alternate Entrance1. College Avenue to Nova Road and proceed west2. Turn right into the first gated parking lot (Leo Goodwin Residence Hall) 3. Once in the gate turn right and proceed to the eastern end of the lot.4. The entrance to the NSU Soccer Complex practice field is located at the end of the parking lot.

Lightning Safe Shelter Soccer (Student-Athlete/Staff/Official/Personnel): In the event that the NSU Soccer Complex needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. The lobby of The Commons dormitory.i. University Center

2. In the event that there is a women’s/men’s game doubleheader, the teams playing on the field will be directed to The lobby of The Commons dormitory and the teams waiting to play will be directed to University Center

3. Officials may also seek shelter in their personal vehicles.

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SPECIFIC VENUE INFORMATION & DIRECTIONS : NSU BASEBALL COMPLEX

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU Baseball Complex

1. Direction of EMS to the scene in conjunction with NOVALERT.c. Designate an individual to stand at the southeast corner of SW 75th Ave.

and the Miami Dolphins Practice Facility to direct EMS into the parking lot at the NSU baseball facility.

d. Designate an individual to unlock GATE G17 that opens to the right outfield of the baseball complex.

ii. KEY: CSA-14 opens this gate. This key is in the possession of the NSU athletic trainer assigned to the venue.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU baseball complex:

From Points West1. From University Drive, Turn East on SW 30th St.2. Proceed East and turn Right (South) on SW 75th Ave. 3. Proceed south and turn Right immediately past the Miami Dolphins Practice

Facility.4. Turn Left into the parking lot baseball field. Proceed through Gate G17

located off the right field bullpen.

From Points East1. From College Avenue, Turn West on SW 30th St.2. Proceed east and turn Left on SW 75th Ave. 3. Proceed south and turn right into the NSU baseball complex parking lot.4. You will see the baseball field. Proceed through the gate off the right outfield.

Lightning Safe Shelter Baseball (Student-Athlete/Staff/Official/Personnel): In the event that the NSU Baseball Complex needs to be evacuated, all spectators will be directed to seek safe shelter in the following locations:

1. The NSU Health Professions Division Parking Garage (located to the immediate northwest of the game field).

2. Spectator vehicles located in the NSU Baseball Complex parking lot (located at the entrance to the game field on 75th Avenue).

3. Other NSU buildings

SPECIFIC VENUE INFORMATION & DIRECTIONS : AD GRIFFIN SPORT COMPLEX

Specific Procedures: The following procedures should be enacted in the event of an emergency at the AD Griffin Sport Complex

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1. Direction of EMS to the scene in conjunction with NOVALERT.A Designate an individual to stand in the parking lot of the NSU HPD Dental Clinic Parking LorB Designate an individual to unlock which opens to the right outfield of the softball complex.

iii. KEY: CSA-14 opens this gate. This key is in the possession of the NSU athletic trainer assigned to the venue.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU baseball complex:

From the North/South1. Head North/South on University Drive, Turn East on SW 30th St.2. Proceed east and turn Right into the NSU HPD Dental Parking Lot.

3. Turn Left and follow the parking lot along the outfield fence

Lightning Safe Shelter Softball (Student-Athlete/Staff/Official/Personnel): In the event that the AD Griffin Sports Complex needs to be evacuated, all spectators will be directed to seek safe shelter in the following locations:

1. The NSU Health Professions Division Parking Garage (located due south of the NSU softball field third base dugout)

2. Spectator vehicles located in the AD Griffin Sports Complex/ HPD Dental parking lot (located beyond the NSU softball field outfield wall).

3. Other NSU buildings

SPECIFIC VENUE INFORMATION & DIRECTIONS : UNIVERSITY CENTER ARENA (MAIN COURT/UPPER COURTS)

Specific Procedures: The following procedures should be enacted in the event of an emergency at the Main Court in the University Center Arena

1. Communication with NOVALERTa. Always specify to NOVALERT whether an emergency victim is a NSU student-athlete /or is affiliated with NSU athletic or is a spectator

2. Direction of EMS to the scene in conjunction with NOVALERT.a. Designate an individual to stand at the entrance to the cul-de-sac at the corner of Campus Loop Drive & Mary McCahill Drive to direct EMS to the University Center Arena loading dock entrance.b. Designate an individual to stand at the UCA loading dock entrance to direct EMS to the UCA loading docksc. Designate individual(s) to help maintain a clear pathway to the victim and help keep non-emergency team members away from the scene.

3. Coordination with UC Arena Management.

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Contact via NOVALERT to remove temporary columns blocking the University Center Arena Service Entrance.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the Main Court in the University Center Arena:

From Points West1. University Drive to SW 36th Street and proceed east 2. Turn left onto SW 72nd Avenue3. At the traffic circle, take the first exit to continue onto Campus Loop Drive4. Continue straight onto Mary McCahill Drive5. Proceed straight and bear Left to the UCA Service entrance

From Points East1. College Avenue (East of University Drive/West of Davie Rd.) to Mary McCahill

Road.2. Turn west on Mary McCahill Rd (towards Shark Fountain).3. Proceed west and follow the road until the 2nd STOP sign. 4. Turn right and bear Left to the UCA Service entrance (loading dock).

SPECIFIC VENUE INFORMATION & DIRECTIONS :NSU AQUATICS CENTER

7400 SW 36th StreetDavie, FL 33314

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU Aquatics Center

1. Direction of EMS to the scene in conjunction with NOVALERT.2. Designate an individual to stand on SW 36th Street to direct EMS into the SW entrance of

the Aquatics Center.3. Designate an individual to unlock the southwest entrance (double-gate) to the NSU

Aquatics Centeri. KEY: EXT3 opens this gate. This key is in the possession of the RecPlex

Lifeguard/Aquatics Director assigned to the venue.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU Aquatics Center:

From the North1. South on University Drive to SW 36th Street.

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2. Turn east on SW 36th street. 3. Proceed East (past SW 75th Ave.) and turn left (north) into the grass path leading into the Aquatics

Center double-gate emergency entrance on the southwest corner of the Center.

From the South1. Head North on University Drive to SW 36th Street.2. Turn east on SW 36th street. 3. Proceed East (past SW 75th Ave.) and turn left (north) into the grass path leading into the Aquatics

Center double-gate emergency entrance on the southwest corner of the Center.

Alternate Entrance1. University Drive to SW 36th Street.2. Turn east on SW 36th street. 3. Proceed East (past SW 75th Ave.) and turn left (north) at the blue sign for Central Services and Sports

Medicine Parking.4. Proceed north, through gate arms (NOVALERT should open for access) and make 1st left.5. Follow around to the right and enter on the north or northwest entrance of the Aquatics Center.

Lightning Safe Shelter Aquatics Center (Student-Athlete/Staff/Official/Personnel): In the event that the NSU Aquatics Center needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):1. The locker rooms in the Athletics Services Building (west side of ASB)

a. Travel buses or personal vehiclesb. University Center (west side of UC)

2. Officials may also seek shelter in the Unisex Locker Room in the Athletics Services Building or their personal vehicles.

Lightning Safe Shelter Aquatics Center (Spectators): In the event that the NSU Aquatics Center needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):1. Personal vehicles2. Another NSU building

SPECIFIC VENUE INFORMATION & DIRECTIONS :ATHLETICS SERVICES BUILDING WEIGHT ROOM/UNIVERSITY SCHOOL TURF

FIELD7400 SW 36th Street

Davie, FL 33314

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU ASB Weight Room/University School Turf Field

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1. Direction of EMS to the scene in conjunction with NOVALERT.a. Designate an individual to stand on SW 36th Street to direct EMS into the blue

sign: “Central Services and Sports Medicine Clinic Parking”b. Designate an individual or NOVALERT to open the gate-arm to the ASB parking

lot.c. EMS should be directed to the emergency exits to the ASB weight room, either on

the west or east side of the weight room.d. If an emergency is on the University School turf field designate an individual to

open the gate to the ramp at the south end zone of the turf field

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU Weight Room:

2. Alternate Entrance

a. University Drive to SW 36th Street.b. Turn east on SW 36th street. c. Proceed East (past SW 75th Ave.) and turn left (north) at the blue sign for Central

Services and Sports Medicine Parking.d. Proceed north, through gate arms (NOVALERT should open for access) and

make 1st left.e. Proceed north to the emergency exits on either the west and east side of the ASB

weight room.

Lightning Safe Shelter Aquatics Center (Spectators): In the event that the NSU ASB Weight Room/University School Turf Field needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. ASB Weight Room2. University Center

SPECIFIC VENUE INFORMATION & DIRECTIONS : NSU TENNIS COMPLEX at ROLLING HILLS

Specific Procedures: The following procedures should be enacted in the event of an emergency at the NSU Tennis Complex at Rolling Hills

1. Direction of EMS to the scene in conjunction with NOVALERT.2. Designate an individual to stand at the west end of the complex at the “Entrance Only” entrance to the parking lot located on east SW 82nd Way3. If EMS needs to enter the tennis courts; the two entrance doors should be open at all times.

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4. KEY: CSA-14 opens the lock to both tennis court gates in the event that they are locked. This key is in the possession of the NSU athletic trainer assigned to the venue.

Venue Directions: The following directions should be given to EMS in the event of an emergency at the NSU Tennis Complex at Rolling Hills.

From Points East (North or South)1. Head North/South on University Drive, Turn West at SW 36th Street2. Proceed west and turn Left into the East end of the NSU Tennis Complex. The entrance is located BEFORE SW 36th Street bends right and becomes SW 82nd Way

From Points West (North or South)1. From Pine Island Road (SW 88th Avenue) turn East onto SW 30th Street2. Take the 1st Right (South) onto W Rolling Hills Circle3. Proceed south and West Rolling Hills Circle becomes SW 82nd Way4. The entrance is located after SW 82nd Way bends left and becomes SW 36th Street

Lightning Safe Shelter Tennis (Student-athletes/Staff/Officials/Personnel): In the event of lightning or inclement weather, the NSU Tennis Complex at Rolling Hills provides no buildings as safe, reliable shelters. All individuals are encouraged to evacuate immediately to the safety of a personal vehicles.

LIGHTNING POLICY

NSU ATHLETICS LIGHTNING POLICY:

Purpose: In the event of a potential threat of lightning, the following protocol should be followed.

Detection: The athletic trainer (AT) assigned to the venue will be responsible for the decision to suspend on-field activity. Every NSU athletic trainer’s work issue cell phone is connected to the SkyGuard detection system. If lightning is detected within 12 miles of NSU’s main campus, SkyGuard will issue a “Lightning Advisory” to the athletic trainer via a SMS text message. If lightning is detected within 6 miles of NSU’s main campus, SkyGuard will issue a “Lightning Warning” to the athletic trainer via a SMS text message and NSU’s Lightning Alert System will activate with an audio message and a strobe light. At this time, outdoor activity for that venue must cease until a “Lightning Warning Cancellation” message is issued to the athletic trainer/the Lightning Alert System indicates it is safe to return. A SkyGuard meteorologist can be reached 24 hours a day to review radar for campus by calling: 312-626-9127. In conjunction with the SkyGuard system, the following websites should be referenced to view local radar:

www.weather.comwww.accuweather.com

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Lightning Safe Shelter Baseball (Student-athletes/Staff/Officials/Personnel): In the event that the NSU Baseball Complex needs to be evacuated, all spectators will be directed to seek safe shelter in the following locations:1. The NSU Health Professions Division Parking Garage (located to the immediate northwest of the

game field).2. Spectator vehicles located in the NSU Baseball Complex parking lot (located at the entrance to the

game field on 75th Avenue).3. Other NSU buildings

Lightning Safe Shelter Soccer (Student-athletes/Staff/Officials/Personnel): In the event that the NSU Soccer Complex needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. The lobby of The Commons dormitory.a. University Center

2. In the event that there is a women’s/men’s game doubleheader, the teams playing on the field will be directed to The lobby of The Commons dormitory and the teams waiting to play will be directed to University Center

3. Officials may also seek shelter in their personal vehicles.

Lightning Safe Shelter Soccer (Spectators): In the event that the NSU Soccer Complex needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. Personal vehicles2. Another NSU building

Lightning Safe Shelter Softball (Student-athletes/Staff/Officials/Personnel): In the event that the AD Griffin Sports Complex needs to be evacuated, all spectators will be directed to seek safe shelter in the following locations:

1. The NSU Health Professions Division Parking Garage (located due south of the NSU softball field third base dugout)

2. Spectator vehicles located in the AD Griffin Sports Complex/ HPD Dental parking lot (located beyond the NSU softball field outfield wall).

3. Other NSU buildings

Lightning Safe Shelter Aquatics Center (Student-athletes/Staff/Officials/Personnel): In the event that the NSU Aquatics Center needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. The locker rooms in the Athletics Services Building (west side of ASB)a. Travel buses or personal vehiclesb. University Center (west side of UC)

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2. Officials may also seek shelter in the Unisex Locker Room in the Athletics Services Building or their personal vehicles.

Lightning Safe Shelter Aquatics Center (Spectators): In the event that the NSU Aquatics Center needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):

1. Personal vehicles2. Another NSU building

Lightning Safe Shelter Aquatics Center (Spectators): In the event that the NSU ASB Weight Room/University School Turf Field needs to be evacuated, all student-athletes/personnel will be directed to seek safe shelter in the following location(s):1. ASB Weight Room2. University Center

Lightning Safe Shelter Tennis (Student-Athletes/Staff/Officials/Personnel/Spectators): In the event of lightning or inclement weather, the NSU Tennis Complex at Rolling Hills provides no buildings as safe, reliable shelters. All individuals are encouraged to evacuate immediately to the safety of a personal vehicles.

14. STUDENT-ATHLETE HANDBOOK

* The Student-Athlete Handbook is held under separate cover, and can be accessed online at:

www.nsusharks.com

ADDITIONAL INFORMATION FOR STUDENTS AND STUDENT-ATHLETES AT NOVA SOUTHEASTERN UNIVERISTY

All student-athletes at NSU are required to sign the Student-Athlete Handbook Agreement Form, contained in that handbook. Additionally, all students at NSU are subject to the rules outlined in the NSU Student Handbook. The NSU student handbook can be found at the following web address: http://www.nova.edu/cwis/studentaffairs/forms/ustudenthandbook.pdf

August, 2017

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