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Nottawasaga Valley Conservation Authority

Board of Directors BOD-08-17

Friday August 25 2017 9:00 a.m. to 12:00 noon

Location: Tiffin Conservation J.L. Jose Building, 8195 8th Line, Utopia

AGENDA

UPCOMING EVENTS (Visit our website for more information www.nvca.on.ca)

The Biology of Soil Health - Workshop Thursday, Aug 24, 10:00 am - 3:00 pm Utopia Hall, 8396 6th Line, Utopia, ON, L0M 1T0 This workshop is hosted by Compost Council of Canada, in partnership with Growing Forward 2 (GF2), Agricultural Adaptation Council, and NVCA. Re-Wiggle Willow Creek – Volunteer Stream Rehabilitation Day Thursday, Aug 31, 10:00 am - 2:30 pm Minesing Wetlands – Willow Creek Canoe Launch, 2220 George Johnston, Minesing, ON (near Barrie) Hosted in partnership with the Nature Conservancy of Canada What’s the Buzz? TD Tree Days - Volunteer Pollinator Garden Plant Saturday, Sept 16, 9:30 am - 2:00 pm 246372 Hockley Rd, Orangeville, ON L9W 2Y8 (map) We are working with TD Friends of the Environment Foundation to deliver this TD Tree Days event. For the Birds! Minesing Volunteer Plant – TD Tree Days Sunday, Sept 17, 9:00 am - 1:00 pm 4150 Concession 2 Sunnidale, Angus We are working with TD Friends of the Environment Foundation to deliver this TD Tree Days event. NVCA Board of Directors Meeting Friday, Sept 22, 9:00 am - 12:00 pm (followed by Board Bus Tour) Suite Works, 92 Caplan Ave., Suite 309, Barrie Wasaga Beach Volunteer Plant - TD Tree Days Saturday, Sept 30, 9:00 am - 12:30 pm Wasaga Sports Park, 1888 Klondike Park Road, Wasaga Beach, ON L9Z 1A1 We are working with TD Friends of the Environment Foundation to deliver this TD Tree Days event.

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1. ADOPTION OF THE AGENDA Recommendation:

RESOLVED THAT: the agenda for Board of Directors Meeting BOD-08-17 dated August 25, 2017 be adopted.

2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST

3. ANNOUNCEMENTS New Canadian Kids Come To Camp Tiffin Over the week of July 24, 12 children, whose families just moved to the Barrie area from countries around the world took part in that most Canadian rite of passage – summer camp! Thanks to a generous donation from the Rotary Club of Barrie, young campers from Sudan, Syria, Ukraine, China, the Philippines and Brazil had their first chance – ever – to canoe. They also built shelters, hiked, played games and generally had a wonderful time in the great outdoors. Despite the language barriers faced by some of the campers, all left feeling more confident in the woods, and with new friends and great new experiences. The camp program was put together by the Simcoe County District School Board's Newcomers Welcome Centre and the outdoor education team at NVCA. Given the success of the week, staff hope that funding can be secured to run a similar camp in future years.

4. PRESENTATIONS

June 23, 2017 Flood Event update Peter Alm, Water Resource Engineer

5. DEPUTATIONS

There are no deputations requested for this meeting.

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lbarronSticky NotePower Point Presentation provided under separate file

6. DELEGATIONS There are no delegations requested for this meeting.

7. HEARINGS There are no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion.

9. CONSENT LIST

A) Adoption of Minutes

A.1) Approval of Minutes of the Board of Directors Meeting BOD-07-17 held June 23 2017.

Recommendation: RESOLVED THAT: the Board of Directors approve the minutes of the BOD-07-17 Board meeting held on June 23, 2017.

B) Correspondence

B.1) Minutes, Conservation Ontario meeting June 26, 2017. B.2) A letter from the Simcoe Muskoka District Health Unit dated July 19, 2017

thanking NVCA for their review of their Climate Change an Health Vulnerability Assessment report.

B.3) A letter from the Township of New Tecumseth dated July 27, 2017 regarding

amendments to the Conservation Authority Act with respect to the boards composition.

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C) Staff Reports

C.1) Staff Report No. 48-08-17-BOD from the Director, Land, Education and Stewardship Services regarding New Lowell Conservation Area Reserve Use.

Recommendation:

RESOLVED THAT: the Board of Directors receive Staff Report No. 48-08-17-BOD regarding the New Lowell Conservation area Reserve Use and; THAT: a $100,000 minimum reserve balance be maintained with the New Lowell Conservation Area Reserve and; FURTHER THAT: as long as the minimum is maintained, fifty percent of the annual fees received from the New Lowell Conservation Area lease be directed towards the Lands operational budget each year.

C.2) Staff Report No. 49-08-17-BOD from the Director, Land, Education and Stewardship Services regarding a new partnership between NVCA and

Environment Canada and Climate Change

Recommendation:

RESOLVED THAT: the Board of Directors receive Staff Report No. 49-08-17-BOD regarding a New Partnership between NVCA and Environment Canada and Climate Change and;

FURTHER THAT: NVCA enter into a new partnership with Environment Canada and Climate Change for Implementation of Water Quality and Fish Habitat Improvement Projects.

C.3) Staff Report No. 50-08-17-BOD from the Director, Planning Services regarding a Summary of Planning Services Activities and Cost Tracking from July 1 2016 to August 1 2017.

Recommendation:

RESOLVED THAT: Staff Report No. 50-08-17-BOD on a summary of the Planning Services Activities and Cost Tracking be received for information.

C.4) Staff Report No. 51-08-17-BOD from the Director of Corporate Services regarding NVCA Investments

Recommendation: RESOLVED THAT: Staff Report No. 51-08-17-BOD regarding the NVCA’s Investments be received and;

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FURTHER THAT: the Board of Directors direct staff to continue to monitor the market and invest the NVCA reserves as per the approved Investment Policy, while maximizing the return on the investment.

C.5) Staff Report No. 52-08-17-BOD from the Director of Corporate Services regarding 2017 Second Quarter Budget Report. Recommendation: RESOLVED THAT: the Board of Directors receive Staff Report No. 52-08-17-BOD regarding the 2017 second quarter financials; and FURTHER THAT: staff continue to monitor budget activities.

C.6) Staff Report No. 53-08-17-BOD from the Director, Corporate Services regarding the 2018 Preliminary Budget Guidelines.

Recommendation:

RESOLVED THAT: Staff Report No. 53-08-17-BOD regarding guidelines for the development of the 2017 NVCA draft budget be approved; and

FURTHER THAT: staff be directed to prepare a draft 2018 budget for consideration by the Board of Directors on September 22, 2017.

C.7) Staff Report No. 54-08-17-BOD from the Communications Coordinator

regarding Communications Report – June 10 to August 10, 2017

Recommendation:

RESOLVED THAT: Staff Report No. 54-08-17-BOD regarding NVCA Communications – June 10 to August 10, 2017, be received.

10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Recommendation: RESOLVED THAT: agenda items number(s) _____________________________ have been identified as requiring separate discussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

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11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Items referred for Separate Discussion.

12. CLOSED SESSION Recommendation: RESOLVED THAT: this meeting of the Board of Directors No. BOD-08-17 move into closed session at ____a.m. to address matters pertaining to: Personal matters about an identifiable individual, including Authority staff

Staff Report No. 55-08-17-BOD regarding information and potential for a NVCA Foundation; and

THAT: Doug Hevenor, Chief Administrative Officer and Sheryl Flannagan, Director, Corporate Services be in attendance. Recommendation: RESOLVED THAT: the Board of Directors rise from closed session at ____a.m. and report progress.

13. OTHER BUSINESS

14. ADJOURN Recommendation: RESOLVED THAT: the Board of Directors adjourn at ____ a.m. until the next scheduled meeting on September 22, 2017 or at the call of the chair.

YOU’RE INVITED! Board Members are invited to join staff for an appreciation luncheon

Time: Immediately following the board meeting August 25, 2017 Place: Jose Building Outdoor Boardwalk

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lbarronTypewritten Text

Nottawasaga Valley Conservation Authority Board of Directors

BOD-07-17 Friday, June 23, 2017

9:00 a.m. to 12:00 noon MINUTES

Location: Suite Works, 92 Caplan Ave., Suite 309, Barrie NVCA Board Members Present: Councillor Doug Lougheed, Chair Innisfil (Town) Councillor Keith White, 2nd Vice Chair Essa (Township) Councillor Gail Little Amaranth (Township) Councillor Ron Orr Bradford West Gwillimbury (Town) Councillor Connie Leishman Clearview (Township) Councillor Deb Doherty Collingwood (Town) Councillor Phil Hall Oro-Medonte (Township) Councillor Walter Benotto Shelburne (Town) Mayor Bill French Springwater (Township) Deputy Mayor Nina Bifolchi Wasaga Beach (Town) Regrets: Councillor Bob Meadows Adjala-Tosorontio (Township) Councillor Rose Romita Barrie (City) Deputy Mayor Gail Ardiel, Vice Chair Blue Mountains (Town) Councillor Terry Mokriy Grey Highlands (Municipality) Councillor Fred Nix Mono (Town) Councillor Donna Jebb New Tecumseth (Town) Councillor James Webster Melancthon (Township) Councillor Keith Lowry Mulmur (Township)

Staff: Doug Hevenor, Chief Administrative Officer , Sheryl Flannagan, Director, Corporate Services, Chris Hibberd, Director, Planning Services, Barb Perreault, Manager, Regulations and Enforcement, Byron Wesson, Director, Land, Education and Stewardship Services, Fred Dobbs, Manager Stewardship Services, Rick Grillmayer, Manager, Forestry, Heather Kepran, Communications Coordinator, Laurie Barron, Coordinator, CAO and Corporate Services.

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1. ADOPTION OF THE AGENDA

Moved by: B. French Seconded by: D. Doherty RES: 58-17 RESOLVED THAT: the agenda for Board of Directors Meeting BOD-07-17

dated June 23, 2017 be approved. Carried;

2. DECLARATIONS OF PECUNIARY AND CONFLICT OF INTEREST None declared

3. ANNOUNCEMENTS NVCA receives approval of intake three funding through the National Mitigation Disaster Relief Program for Wasaga Beach Floodplain Mapping.

Moved by: N. Bifolchi Seconded by: C. Leishman RES: 59-17 RESOLVED THAT: the Board of Directors receive the update from staff

regarding the National Disaster Relief Program for Wasaga Floodplain Mapping.

Carried;

4. PRESENTATIONS There were no presentations for this meeting.

5. DEPUTATIONS NVCA Forestry Program Rick Grillmayer, Manager, Forestry NVCA Stewardship Program update Fred Dobbs, Manager, Stewardship Services Moved by: W. Benotto Secon ded by: R. Orr RES: 60-17 RESOLVED THAT: the Board of Directors receive the deputation

regarding the NVCA Forestry Program as presented by Rick Grillmayer, Manager, Forestry and the Stewardship update from Fred Dobbs, Manager Stewardship Services.

Carried;

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6. DELEGATIONS

There were no delegations requested for this meeting.

7. HEARINGS

There were no Hearings requested under Section 28 of the Conservation Authorities Act for this meeting.

8. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION

Board Members will be requested to identify those items from the Consent List that they wish to have considered for separate discussion.

9. CONSENT LIST

A) Adoption of Minutes A.1) Approval of Minutes of the Board of Directors Meeting BOD-06-17 held on May

19, 2017.

Approved by consent. RESOLVED THAT: the Board of Directors approve the minutes of the BOD-06-17 Board meeting held on May 19, 2017.

B) Correspondence B.1) A news release from the Ministry of Municipal Affairs dated May 30, 2017

regarding land use planning legislation.

B.2) A media release from Conservation Ontario dated June 14, 2017 re: Conservation Authorities pleased with proposed changes to the Conservation Authorities Act.

Conserving Our Future: A Modernized Conservation Authorities Act

Approved by consent. RESOLVED THAT: the correspondence listed in the June 23, 2017 Board of Directors agenda be received for information.

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C) Staff Reports

C.2) Staff Report No. 43-07-17-BOD from the Director, Planning Services regarding Permits/Approvals under the Conservation Authorities Act for the period December 2, 2016 to June 2, 2017.

Approved by consent.

RESOLVED THAT: the NVCA Board of Directors receive Staff Report No. 43-07-17-BOD that summarizes the permits and approvals issued by staff for the period December 2, 2016 to June 2, 2017.

C.4) Staff Report No.45-07-17-BOD from the Chief Administrative Officer regarding NVCA Communications – May 9 to June 9, 2017.

Approved by consent.

RESOLVED THAT: Staff Report No. 45-07-17-BOD regarding NVCA Communications – May 9 to June 9, 2017 be received.

C.5) Staff Report No. 46-07-17-BOD from the Director, Land, Education and Stewardship Services regarding a New Partnership between NVCA and Bruce Power.

Approved by consent. RESOLVED THAT: Staff Report No. 46-07-17-BOD regarding the partnership

agreement with Bruce Power be received; and

FURTHER THAT: the NVCA enter into a partnership with Bruce Power for Implementation of Fish Habitat Improvement Projects and Monitoring.

10. ADOPTION OF CONSENT LIST AND IDENTIFICATION OF ITEMS REQUIRING SEPARATE DISCUSSION Moved by: B. French Seconded by: D. Doherty RES: 61-17 RESOLVED THAT: agenda items number(s) C3 and C1 have been

identified as requiring separate discussion be referred for discussion under Agenda Item #10; and all Consent List Agenda Items not referred for separate discussion be adopted as submitted to the board and staff be authorized to take all necessary action required to give effect to same; and

FURTHER THAT: any items in consent list not referred for separate discussion, and for which conflict has been declared, are deemed not to have been voted on or discussed by the individual making the declaration.

Carried;

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11. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION

C.1) Staff Report No. 42-07-17-BOD from the Director, Corporate Services regarding NVCA’s Banking and Investment Policy.

Staff were asked to research opportunities and bring a report back to the

August 25, 2017 board meeting. Moved by: P. Hall Secon ded by: R. Orr

RES: 62-17 RESOLVED THAT: Staff Report No. 42-07-17-BOD regarding the NVCA’s Banking and Investment Policy be received and;

FURTHER THAT: the Board of Directors approve the Banking and Investment Policy.

Carried;

C.3) Staff Report No. 44-07-17-BOD from the Director, Planning Services regarding the Province’s Coordinated Land Use Planning Summary of Updated Plans.

Moved by: W. Benotto Seconded by: B. French

RES: 63-17 RESOLVED THAT: the Board of Directors receive Staff Report No. 44-07-17-BOD regarding the Province’s Coordinated Land Use Planning.

Carried; 12. CLOSED SESSION

Moved by: W. Benotto Seconded by: R. Orr

RES: 64-17 RESOLVED THAT: this meeting of the Board of Directors No. 07-17 move into closed session at 10:12 a.m. to address matters pertaining to: Litigation or potential litigation, including matters before

administrative tribunals, affecting the Authority.

Closed Session Staff Report No. 47-07-17-BOD from the Director, Planning Services regarding Ontario Court of Appeal – Gilmor v. NVCA; and

FURTHER THAT: the following staff remain in closed session: Doug Hevenor, Chief Administrative Officer, Chris Hibberd, Director, Watershed Planning Services, Sheryl Flannagan, Director, Corporate Services, Byron Wesson, Director, Lands, Education and Stewardship Services, Barb Perreault, Manager, Enforcement, Laurie Barron, Coordinator, CAO and Corporate Services.

Carried;

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Moved by: N. Bifolchi Seconded by: D. Doherty

RES: 65-17 RESOLVED THAT: the Board of Directors rise from closed session at 10:32 a.m. and report progress.

Carried;

Moved by: W. Benotto Seconded by: P. Hall

RES: 66-17 RESOLVED THAT: the Board of Directors receive Staff Report No. 47-

07-17-BOD regarding the Court of Appeal decision on the Gilmor v. NVCA matter.

Carried;

Moved by: B. French Seconded by: K. White RES: 67-17 RESOLVED THAT: the Board of Directors request the Chair and Chief

Administrative Officer to put a Notice of Motion forward to Conservation Ontario requesting cost assistance in relation to the Gilmor case.

Carried;

13. OTHER BUSINESS None noted.

14. ADJOURN

Moved by: B. French Seconded by: K. White

RES: 68-17 RESOLVED THAT: the Board of Directors adjourn at 10:33 a.m. until the next scheduled meeting on August 25, 2017 at the Tiffin Conservation Centre or at the call of the chair.

Carried;

_____________________ __ ______________________ Chair Doug Lougheed Doug Hevenor Chief Administrative Officer Approved this _____ day of ____________, 2017

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Staff Report: 48-08-17-BOD Date: 25/08/17 To: Chair and Members of the Board of Directors From: Byron Wesson Director, Lands, Education and Stewardship Services SUBJECT: New Lowell Conservation Area Reserve Use Recommendation RESOLVED THAT: the Board of Directors receive Staff Report No. 48-08-17-BOD regarding the New Lowell Conservation area Reserve Use and; THAT: a $100,000 minimum reserve balance be maintained with the New Lowell Conservation Area Reserve and; FURTHER THAT: as long as the minimum is maintained, fifty percent of the annual fees received from the New Lowell Conservation Area lease be directed towards the Lands operational budget each year. Purpose of the Staff Report The purpose of this Staff Report is to request use of funds within the New Lowell Conservation Area to assist with expenditures within the Lands & Operations budget. Background The New Lowell Conservation Area is managed as a seasonal campground through a lease with a private company. Lease duration has been an annually renewed five year term since 1998. As per the lease conditions there is a set payment to

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Staff Report No. 48-08-17-BOD Subject: New Lowell Conservation Area Reserve Fund Use NVCA that includes an annual 3% increase. Select costs for New Lowell CA (highway signage/property taxes) are covered by NVCA through use of each years lease payment. The balance of the lease payment goes directly to the New Lowell Reserve fund. Using the past 3 years as an example would see approximately $12,000 going to the reserve each year. The New Lowell reserve currently sits at $101,000. A total of $3,000.00 has been drawn from the reserve for various capital projects since 1998. Issues/Analysis The Lands & Operations program continues to see pressure from watershed growth. Maintenance on all our properties increases each year. The past 10 years has seen an annual budget of $8,000/per year to maintain approximately 5,200 hectares of land. Costs to ensure safe and quality experiences for recreational users, eradicate invasive species and deal with ongoing vandalism continue to rise. Through working with a variety of partners staff have made considerable progress on land maintenance projects/upgrades. Assistance from a portion of the New Lowell Campground lease would make a positive difference on our properties for the years ahead. Relevance to Authority Policy/Mandate Section 21(c) of the Conservation Authorities Act gives Conservation Authorities the power to sell, lease or otherwise dispose of land. Impact on Authority Finances The New Lowell Reserve currently sits at $101,000. NVCA will receive $18,266 lease payment for 2017. Currently after expenses approximately $12,000 would be directed towards this reserve each year. Staff believe that maintaining a minimum $100,000 reserve is achievable after allocating fifty percent of the annual lease payment to the Lands and Operations program. Reviewed by: Approved for submission by: Original Signed by Original Signed by B. Wesson Doug Hevenor Director, Lands, Education & Stewardship Chief Administrative Officer Services

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Staff Report: 49-08-17-BOD Date: 25/08/2017 To: Chair and Members of the Board of Directors From: Fred Dobbs Manager, Stewardship Services SUBJECT: New Partnership between NVCA and

Environment Canada and Climate Change Recommendation RESOLVED THAT: the Board of Directors receive Staff Report No. 49-08-17-BOD regarding a New Partnership between NVCA and Environment Canada and Climate Change and; FURTHER THAT: NVCA enter into a new Partnership with Environment Canada and Climate Change for Implementation of Water Quality and Fish Habitat Improvement Projects Purpose of the Staff Report The purpose of this Staff Report is to request Board of Director support for two new water quality and fish habitat improvement projects to be implemented in partnership with Environment Canada and Climate Change. Background A total of 30% of the staff costs in the Healthy Waters Program are covered by levy with the other 70% obtained through special project funding applications. Over the last 4 years, the bulk of the staff funding has been obtained through the Environment Canada and Climate Change’s Lake Simcoe and South-eastern Georgian Bay Cleanup Fund. With the Cleanup fund program ending on March 31,

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Staff Report No. 49-08-17-BOD New Environment Canada Partnership thru Eco Action Program 2017, staff have been working to develop other partnership and funding opportunities. Environment Canada and Climate Change (ECCC) provides grant funding to conservation groups for environmental projects through their EcoAction Fund. The competition for funds under this program is much higher than was the case for the Lake Simcoe South-eastern Georgian Bay Cleanup Fund as the area of eligibility for the EcoAction program includes all of Canada. NVCA Healthy Waters staff submitted funding applications to this program in December 2016 for 2 projects titled:

1. 2020 Vision of Healthy Waters: Community Stewardship in the Nottawasaga Valley and South Georgian Bay ($100,000.00 in support over 3 years)

2. Connecting Communities and Creeks ($65,000.00 in support over 1 year) The 2020 Vision of Healthy Waters application involves the ongoing implementation of the NVCA’s Healthy Waters grant incentive program for the entire NVCA area, which provides support for landowners and environmental groups looking to implement water quality improvement projects. The EcoAction funding would be used to extend the work previously completed under the “Brook to Bay Cleanup Project” but at a reduced scope. The Connecting Communities and Creeks application involves the implementation of 2 targeted stream restoration projects in 2017, one on Lamont Creek at the Clearview EcoPark property and the second on Black Ash Creek in the Town of the Blue Mountains. These projects represent an extension of the work already completed as part of the Nottawasaga Watershed Improvement Program which engages community groups and schools in the northern portion of the NVCA area. The EcoAction funding would be used to extend the work previously completed under the “Nottawasaga Watershed Improvement Program Cleanup Project” but at a reduced scope. Issues/Analysis ECCC has provided confirmation of funding support to NVCA for both of the funding applications documented above for a total of $165,000.00 over 3 years, with the bulk of the funding available in the 2017-18 federal fiscal year. NVCA staff are working with ECCC to develop contribution agreements for both projects. Given the late notice on funding well into the summer project season, staff are looking at amending some of the deliverables and budget items for the Connecting Communities and Creeks project to allow for delivery in 2017.

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Staff Report No. 49-08-17-BOD New Environment Canada Partnership thru Eco Action Program Relevance to Authority Policy/Mandate The water quality improvement and stream restoration work to be supported by Environment Canada aligns closely with one of the NVCA’s 3 strategic directions documented on page 8 of the 2015-18 Business Plan which is to “Protect, Enhance and Restore” with the goal of protecting, enhancing and restoring the watershed to support a healthy environment, healthy communities and healthy lifestyles by anticipating and taking action to address watershed impacts and pressures. Impact on Authority Finances The proposed partnership will expand the delivery of water quality and fish habitat improvement projects in the NVCA area and help staff deliver balanced Healthy Waters Program budgets in 2017, 2018 and 2019. Reviewed by: Approved for submission by: Original Signed by Original Signed by Byron Wesson, Director Doug Hevenor Land, Operations and Chief Administrative Officer Stewardship Services

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Staff Report: 50-08-17-BOD Date: 25/ 08/2017 To: Chair and Members of the Board of Directors From: Chris Hibberd, Director, Planning Services SUBJECT: Summary of Planning Services Activities and Cost Tracking

from July 1 2016 to August 1 2017.

Recommendation

RESOLVED THAT: Staff Report No. 50-08-17-BOD on a summary of the Planning Services Activities and Cost Tracking be received for information.

Purpose of the Staff Report

This Staff Report is intended to provide the Board of Directors with an update on the cost tracking of planning and regulation activities.

Background

The NVCA Board of Directors created a Planning and Engineering Adviso ry Committee (PEAC) in 2015 to complete a NVCA Fees Review. As a result of the review process the committee developed 12 recommendations for consideration and approval by the Board of Directors. The re commendation from the committee below pertai ns to full cost recovery and was approved by the Board:

Recommendation 7: That the PEAC recommends to the Board of Directors that NVCA move to full cost accounting for planning/permitting applications by tracking all applications.

To address recommendation 7, staff have developed a system that determines the time and related costs associated with various planning and permit applications. The intended use of the cost tra cking is to aid and guide the future review of the planning and regulations fees.

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Planning Services Activities and Cost Tracking from July 1 2016 to August 1 2017 Staff Report No. 50-08-17-BOD Issues/Analysis

Since July 1, 2016 all NVCA planning and permitting staff (planning, engineering, ecology and hydrogeology) have been tracking time spent on the various types of applications. The tracking process includes staff entr y of time spent on tasks associated with the review of an application (e.g. phone calls, meetings, letters and reports, etc.). Costs are determined by using the Board approved charge out rate of 2 times job rate related to the applicable review staff.

Since July 2016, staff have received approximately 2125 applications and inquiries, including:

663 permits, clearances, and non-compliances; 158 legal inquiries; 236 consents and minor variances; 555 general inquiries and information requests; 59 subdivisions, condominiums and site plans; 242 pre-consultations; 117 official plans/amendments and zoning by-law amendments; and, 95 Other applications (Agg regates, Niagara Escarpment, Environmental

Assessments, etc.)

NVCA staff have approximately over 5700 ti me tracking entries resulting in ov er $350,000 in estimated costs. The general trends observed to date include:

45% of tracked costs ($160,496) accredited to subdivision and site plan associated review.

35% of tracked cost ($124,222) related to the review of permit applications. 20% of tracked cost ($66,000) attributed to other (consent, variances, NEC, EAs,

etc.) applications.

As identified in the February 2017 staff repo rt, the tracked costs in comparison to the review fees seems to vary depending on the application type and/or the issues associated with project. In general, the costs for permits are tracking consistent with the review fees whereas the costs are tracking less o n the larger scale projects. Staff would note that the file types have different review times. For example permit applications typically have shorter review time (months) compared to subdivisions and aggregate applications that may take years from the receipt of the application to final approval. The file review times and amount of staff involved in a file have the potential to affect the precision of the tracked costs, especially in long term subdivision files.

Staff are suggesting that c ost tracking should continue into 2018 and ex plore opportunities to increase accuracy of the tracking. Furthermore, that staff report back

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Planning Services Activities and Cost Tracking from July 1 2016 to August 1 2017 Staff Report No. 50-08-17-BOD to the Board on a semi-annual basis on this matter. At this point in time staff are recommending that the current planning regulation fees be maintained.

Relevance to Authority Policy

The NVCA safeguards against the risks posed by flooding, erosion and other natural hazards as well as protection of wetlands by regulating development in the watershed. This is accomplished by administering a regulation made under Section 28 of the Conservation Authorities Act known as the Development, Interference with Wetlands and Alterations to Shorelines and Watercourses Regulation (Ontario Regulation 172/06).

NVCA is also circulated applications m ade under the Planning Act, Environmental Assessment Act, Niagara Escarpment Protection and Development Act. Through our comments NVCA provides environmental planning expertise to guide municipal and other land-use planning decisions on a waters hed basis, consistent with current applicable federal and provincial legislation and policies, authority policy and municipal planning policy.

Impact on Authority Finances

The outlined planning and regulation activities were completed within the confines of the approved 2017 budget under staff salaries and program expenses. Prepared by: Appro ved for submission by: Original Signed by Original Signed by Chris Hibberd Doug Hevenor Director, Planning Services Chief Administrative Officer

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Staff Report: 51-08-17-BOD Date: 25/08/17 To: Chair and Members of the Board of Directors From: Sheryl Flannagan Director, Corporate Services SUBJECT: NVCA Investments Recommendation RESOLVED THAT: Staff Report No. 51-08-17-BOD regarding the NVCA’s Investments be received and; FURTHER THAT: the Board of Directors direct staff to continue to monitor the market and invest the NVCA reserves as per the approved Investment Policy, while maximizing the return on the investment. Purpose of the Staff Report This report is to update the Board on the NVCA investments. Background On November 27, 2009 the Board of Directors approved the investment of money with Scotiabank’s Wealth Management division. Since then, the NVCA’s reserves have been housed in this account being managed under the rules of the Municipal Act. On June 23, 2017 the Board of Directors approved the NVCA’s Banking & Investment Policy allowing for various methods of investing.

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Staff Report No. 51-08-17-BOD NVCA Investments

Issues/Analysis Due to the lackluster results with our current investment in bonds and the rising brokerage fees, the Board recently requested that staff look into the option of investing with ONE – The Public Sector Group of Funds. Staff had a meeting with them and unfortunately, as our investment amount is less than $1 million we are too small to invest into their fund. However, they did offer access to their high interest savings account (HISA) with an approximate rate of return at 1% per annum. Staff also met with our current investment team and unfortunately, there was nothing more they could offer us as the current bond market is extremely low (hence combined with our brokerage fees, our current low rate of return). Staff then contacted our banking team to learn more about their high interest rate savings accounts as well as GICs. It was determined that the ONE HISA had a better rate of return as Scotiabank was only 0.8%. However, Scotiabank was able to offer us GICs (the same investment opportunity that many of the smaller CA’s use) at varying rates depending on the length of time we invested (the longer the investment, the higher the interest rate). These rates went from 1.02% to 1.45% (ranging from 90 day investment to 2 year investment). In an effort to be fiscally responsible, staff closed the NVCA’s investment fund (with no penalty) and transferred the money to a 90 day GIC earning 1.15% interest on July 13th. As the current investment fund was yielding small returns it was determined that doing this in the interim of reporting back to the board was the best fiscal decision. This will yield a $2,268 profit in 3 months. Staff are recommending at this time to continue with the GICs until the bond market increases to the point of having a better rate of return (Bonds still have a better rate of return over GICs but we have to pay a brokerage fee which takes about 85% of the profit – which equalled to a profit of only $400 in the first quarter). As a GIC matures, staff will identify needs and reinvest appropriately, while ensuring that we have access to emergency funds if required. Relevance to Authority Policy/Mandate In 1994, a ruling by Ministry of Natural Resources and Forestry stated that Conservation Authorities must follow the guidelines for municipalities as outlined in

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Staff Report No. 51-08-17-BOD NVCA Investments

the Municipal Act. Section 418 of the Municipal Act describes how the money may be invested. A GIC is an appropriate manner to investing. Impact on Authority Finances Ensuring that the NVCA’s money is invested with the best rate of return is part of ensuring a sustainable financial future for the NVCA. Staff time to complete this report is included in the 2017 budget. Reviewed by: Approved for submission by: Original Signed by Original Signed by Sheryl Flannagan Doug Hevenor Director, Corporate Services Chief Administrative Officer

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Staff Report: 52-08-17-BOD Date: 25/08/17 To: Chair and Members of the Board of Directors From: Sheryl Flannagan Director, Corporate Services SUBJECT: 2017 Second Quarter Budget Report Recommendation RESOLVED THAT: the Board of Directors receive Staff Report No. 52-08-17-BOD regarding the 2017 second quarter financials; and FURTHER THAT: staff continue to monitor budget activities. Purpose of the Staff Report The purpose of this Staff Report is to provide quarterly information to the Board regarding the status of the budget activities. Background On December 16, 2016 the Board approved the NVCA’s 2017 budget. Quarterly reports are given to the Board to update on the status of the budget activities and any variations expected. Issues/Analysis

The following are the highlights for the first six months operations of the NVCA:

Expenditures to date are on track, with 54.84% of the budgeted expenses (50% of budget year completed).

Page 33

Staff Report No. 52-08-17-BOD Subject: 2017 Second Quarter Budget Report

Revenues are tracking well, with 58.70% of the budgeted revenues recognized. This includes the first three months of the general municipal levy of $1,076,764.

All program areas, at this time are tracking revenues and expenditures consistent with the approved budget and anticipate a balanced budget.

Individual Program Updates Land, Education and Stewardship Services: Forestry 110

Forestry (program 110) revenues as of June 30th are tracking $42,064 higher than budgeted due to higher demand for services than was forecast. The demand was matched with funding from confirmed as well as new partners.

Expenses in program 110 are tracking $45,436 higher than budgeted due to higher volumes in tree planting (and subsequent cost for trees and planting). These higher expenses will be fully matched with revenue by year end.

Staff anticipate a balanced budget in program 110 for 2017. Conservation Lands – 150

2017 budgeted user fee revenues have been estimated to be $64,846 for the 2nd quarter and $175,297 for the year. Based on the revenues received to date and current bookings, staff are confident program 150 will realize its 2017 budgeted amount.

Expenses in program 661 are tracking $13,000 higher than 2nd quarter budgeted. Property tax and Conservation Area marketing (road signage) invoices were received earlier than anticipated. As well, Fort Willow projects came on line sooner than anticipated however those are covered by deferred revenue at year end and will be a wash at that time.

Staff anticipate a balanced budget in program 150 for 2017 Tiffin CA – 661

2017 budgeted user fee revenues have been estimated to be $87,000 for the 2nd quarter and $374,000 for the year and are currently tracking by approximately $7,000 due to the first wedding of the season being later than anticipated. As well, the use of reserves budgeted to be used have not been utilized as of yet. Based on the revenues received to date and current bookings, staff are confident program 661 will realize its 2017 budgeted amount.

Expenses in program 661 are tracking $1,000 higher than budgeted due to earlier than scheduled Capital Asset purchasing.

Staff anticipate a balanced budget in program 661 for 2017.

Page 34


Corporate Workshop-Vehicle and equipment - 650 Program expenditures are being tracked and are consistent with approved

budget. Expenses are tracking higher as 1st quarter budgeted purchases (2 vehicles)

were made in 2nd quarter. Staff anticipate a balanced budget in Program 650 for 2017.

Healthy Waters – 120

Staff earned approximately $35,000.00 of new external grant partnership funds in the 2nd quarter of 2017, in addition to the $48,000.00 earned in the 1st quarter which was largely comprised of Lake Simcoe South-eastern Georgian Bay Cleanup funds.

The NVCA Board approved the use of $51,000.00 in the Deferred Project Levy account to supplement staffing and operations costs in 2017. If needed this will be utilized at year end and currently accounts for the $30,000 deficit.

Staff have received grant confirmation and are working on contribution agreements for the $72,000.00 of additional staffing revenue that would need to be earned between July 1 and December 31 in order to balance the 2017 budget.

Tiffin Education – 630

2017 budgeted user fee revenues have been estimated to be $141,340 for the 2nd quarter and $275,862 for the year and are tracking accordingly. Based on the revenues received to date and current bookings, staff are confident program 630 will realize its 2017 budgeted amount.

Expenses in program 630 are tracking approximately $6,000 higher than budgeted due to use of a TD Friends of the Environment grant and is offset by the revenue increase in contributions.

Staff anticipate a balanced budget in program 630 for 2017. Watershed Management: Planning – 310

Planning user fee revenues as of June 30, 2017 are approximately $407,651 (excluding levy and reserve use).

Based on the revenues received to date and should this pace continue through the rest of the year, the planning user fee revenues will achieve or slightly exceed the budgeted amounts.

Planning expenses are currently tracking above budget due to residual legal bills associated with the recent Court of Appeal proceedings. Costs occurred to date are $62,014 and full year budgeted amount is $65,000.

In summary, should the current trends continue, staff anticipates a balanced budget for planning.

Page 35


Engineering- 400 The Engineering cost center is used to track engineering special projects and

administrative costs for engineering. Engineering budget is on target to be balanced at year end.

Environmental Services - 420

This program is tracking as per approved budget is on target to have a balanced budget.

Flood Program - 430-440

Engineering has issued 14 flood warning messages this year to date including the June 23rd 100 year flood event. Southern parts of the Nottawasaga Valley Watershed received rainfall in excess of 100-year storm on the morning of June 23, 2017. Between 11pm June 22 and 6am June 23, 110 mm of rain was received at the Mono Municipal Office. At the Tottenham Dam flood waters reached a height where water cascaded over the emergency spillway. The emergency spillway suffered excessive damage (erosion, failure of concrete and gabion basket retaining wall). The spillway will require repairs. Staff are looking at the extent of the damage and necessary repair costs.

Flood Program budget is on target to balance. Source Protection (SWP) - 460

Source Water Protection is tracking well to the end of the second quarter and is targeting a balanced budget.

RMO work is underway and staff been starting work on addressing threats through Risk Management Plans.

Corporate Services: GIS/IT 410/Governance 670/Admin 660/680

GIS/Tech support - 410 Program 410 is tracking according to the quarterly budget. A balanced budget is anticipated

Governance 670

Does not have 2nd quarter mileage and per diem expenses as they were paid out to the members in July.

Expenses are tracking as per the approved budget. Balanced budget is expected.

Corporate Admin 660 & 680

The staff and administrative expenditures are tracking at anticipated values after 2nd quarter.

Yearend forecast is anticipated to be balanced.

Page 36


Impact on Authority Finances The 2017 Approved Budget totals $4,773,789 in revenue as compared to the 2016 approved budget of $4,990,861. Additionally, staff time to prepare this report is addressed in the 2017 budget. Reviewed by: Approved for submission by: Original Signed by Original Signed by Sheryl Flannagan Doug Hevenor Director, Corporate Services Chief Administrative Officer

Page 37

Division 110

CURRENT QTR CURRENT QTR ACTUAL BUDGET OVER (UNDER) BUDGETACTUALS BUDGET YTD YTD YTD BUDGET 2017

REVENUE:Municipal Levy Non Match 18,391.04 18,391.04 36,782.08 36,782.08 - 73,564.16 Municipal Grants 18,562.50 1,080.00 18,562.50 1,080.00 17,482.50 14,080.00 Contributions 253,569.05 292,072.00 253,659.05 292,072.00 (38,412.95) 303,072.00 Federal Sources 33,887.50 - 33,887.50 - 33,887.50 - User Fees 29,606.96 4,000.00 33,106.96 4,000.00 29,106.96 52,500.00 TOTAL REVENUE 354,017.05 315,543.04 375,998.09 333,934.08 42,064.01 443,216.16

EXPENSES: Wages and Interprogram Charges 41,659.82 37,649.72 69,153.70 75,299.44 (6,145.74) 150,598.88

41,659.82 37,649.72 69,153.70 75,299.44 (6,145.74) 150,598.88

Other Interprogram ChargesCost Recovery 9,489.48 9,941.82 15,000.18 19,883.64 (4,883.46) 39,767.28

9,489.48 9,941.82 15,000.18 19,883.64 (4,883.46) 39,767.28

Other ExpensesStaff Expense 110 - - - - - 300.00 Memberships Prof.Dues 110 350.00 - 918.33 150.00 768.33 750.00 Material&Supply 110 4,479.63 3,000.00 6,489.20 5,200.00 1,289.20 6,200.00 Cost of Trees 110 142,535.37 85,000.00 142,535.37 130,000.00 12,535.37 130,000.00 Equipment Costs 110 Reforestation 69.99 500.00 69.99 500.00 (430.01) 500.00 Consultant Fees 110 Outsource Cont 117,251.20 75,000.00 117,251.20 75,000.00 42,251.20 115,000.00 Uniform & Special Clothing Expense 51.90 - 51.90 - 51.90 100.00

264,738.09 163,500.00 267,315.99 210,850.00 56,465.99 252,850.00

TOTAL EXPENSES 315,887.39 211,091.54 351,469.87 306,033.08 45,436.79 443,216.16

SURPLUS (DEFICIT) 38,129.66 104,451.50 24,528.22 27,901.00 (3,372.78) -

Reforestation

Nottawasaga Valley Conservation AuthorityUnaudited Statement of Operations

For The 6 Periods Ending June 30, 2017

Page 38

Division 120


REVENUE:Municipal Levy Non Match 34,105.27 38,105.27 67,210.54 71,210.54 (4,000.00) 142,421.07 Provincial Grants - 8,000.00 5,000.00 8,000.00 (3,000.00) 68,000.00 Municipal Grants 701.26 10,000.00 11,638.39 13,000.00 (1,361.61) 70,450.00 Contributions 3,947.18 16,000.00 19,293.00 16,000.00 3,293.00 49,350.00 Federal Sources 23,026.74 27,000.00 259,183.25 82,000.00 177,183.25 146,000.00 Miscellaneous Revenue - - 3,109.00 - 3,109.00 - TOTAL REVENUE 61,780.45 99,105.27 365,434.18 190,210.54 175,223.64 476,221.07


68,279.69 62,969.63 112,247.54 125,939.26 (13,691.72) 251,878.52


15,682.25 17,148.14 22,741.15 34,296.27 (11,555.12) 68,592.55

Other ExpensesStaff Expense 120 202.73 210.00 285.40 400.00 (114.60) 800.00 Material&Supply 120 9,482.34 18,300.00 227,150.74 28,700.00 198,450.74 153,000.00 Interest & Bank Chgs US Exchange 0.87 - 0.87 - 0.87 - Uniform & Special Clothing Expense 77.85 100.00 77.85 100.00 (22.15) 150.00 Advertisement 120 57.33 380.00 57.33 780.00 (722.67) 1,800.00

9,821.12 18,990.00 227,572.19 29,980.00 197,592.19 155,750.00

TOTAL EXPENSES 93,783.06 99,107.77 362,560.88 190,215.53 172,345.35 476,221.07

SURPLUS (DEFICIT) (32,002.61) (2.50) 2,873.30 (4.99) 2,878.29 -

Healthy Waters



Page 39

Division 150


REVENUE:Municipal Levy Non Match 32,896.80 32,896.80 65,793.60 65,793.60 - 131,587.20 Provincial Grants - - - - - 2,500.00 Contributions 2,000.00 1,000.00 2,800.00 1,000.00 1,800.00 2,000.00 Federal Sources 508.04 - 508.04 - 508.04 - User Fees 29,982.34 30,950.00 39,807.12 38,160.00 1,647.12 49,010.00 Use of Reserves - - (1,750.00) - (1,750.00) (9,800.00) TOTAL REVENUE 65,387.18 64,846.80 107,158.76 104,953.60 2,205.16 175,297.20


30,354.49 21,607.00 27,631.57 43,214.00 (15,582.43) 86,428.01


12,438.73 12,697.30 20,615.38 25,394.60 (4,779.22) 50,789.18

Other ExpensesStaff Expense 150 Conservation Lan 97.05 200.00 146.43 200.00 (53.57) 400.00 Memberships Prof.Dues150 - 300.00 - 300.00 (300.00) 300.00 Material&Supply 7,619.75 4,000.00 8,179.15 5,250.00 2,929.15 10,000.00 Legal Costs 150 - 500.00 - 500.00 (500.00) 1,000.00 Insurance 150 3,110.69 5,025.00 4,103.16 6,700.00 (2,596.84) 6,700.00 Taxes 1,105.38 - 11,785.85 4,218.00 7,567.85 16,060.00 Hydro 150 62.62 50.00 126.33 100.00 26.33 200.00 Interest & Bank Chgs Lands 272.32 - 393.18 - 393.18 - Maintenance Supplies 150 - 250.00 - 250.00 (250.00) 500.00 Advertisement 150 1,453.15 - 2,906.26 - 2,906.26 2,920.00 Gain Loss on Disposal of Cap Asset 816.00 - 816.00 - 816.00 -

14,536.96 10,325.00 28,456.36 17,518.00 10,938.36 38,080.00

TOTAL EXPENSES 57,330.18 44,629.30 76,703.31 86,126.60 (9,423.29) 175,297.19

SURPLUS (DEFICIT) 8,057.00 20,217.50 30,455.45 18,827.00 11,628.45 0.01

Conservation Lands



Page 40

Division 310


REVENUE:Municipal Levy Non Match 18,230.11 18,230.11 36,460.22 36,460.22 - 72,920.45 User Fees 181,428.24 212,500.00 407,651.59 378,500.00 29,151.59 755,500.00 Use of Reserves - - - - - 45,000.00 TOTAL REVENUE 199,658.35 230,730.11 444,111.81 414,960.22 29,151.59 873,420.45


174,663.89 165,980.33 306,129.25 331,960.65 (25,831.40) 663,921.31


32,343.90 35,999.79 45,099.07 71,999.58 (26,900.51) 143,999.14

Other ExpensesStaff Expense 310 181.88 75.00 265.42 125.00 140.42 250.00 Memberships Prof.Dues 310 - - 2,424.38 3,000.00 (575.62) 3,000.00 Material&Supply 310 - 75.00 - 125.00 (125.00) 250.00 Equipment Costs 310 - 75.00 - 125.00 (125.00) 250.00 Legal Costs 36,584.39 8,750.00 37,875.21 17,500.00 20,375.21 35,000.00 Consultant Fees 310 - - - - - 2,500.00 Insurance 310 E&OLiability Premium 16,229.70 17,625.00 21,449.67 23,500.00 (2,050.33) 23,500.00 Office Expenses - 250.00 - 250.00 (250.00) 250.00 Bad Debt Expense 310 Planning - - - - - 500.00

52,995.97 26,850.00 62,014.68 44,625.00 17,389.68 65,500.00

TOTAL EXPENSES 260,003.76 228,830.12 413,243.00 448,585.23 (35,342.23) 873,420.45

SURPLUS (DEFICIT) (60,345.41) 1,899.99 30,868.81 (33,625.01) 64,493.82 (0.00)

Planning



Page 41

Division 400


REVENUE:Municipal Levy Non Match 15,171.67 15,171.67 30,343.34 30,343.34 - 60,686.69 Federal Sources 10,029.04 8,000.00 10,029.04 19,500.00 (9,470.96) 19,500.00 Use of Reserves 8,524.68 6,825.00 8,524.68 16,575.00 (8,050.32) 16,575.00 TOTAL REVENUE 33,725.39 29,996.67 48,897.06 66,418.34 (17,521.28) 96,761.69


22,191.61 22,743.88 42,553.21 45,487.76 (2,934.55) 90,975.50

Other Interprogram ChargesInterprogram Charge (18,750.00) (18,750.00) (37,500.00) (37,500.00) - (75,000.00) Cost Recovery 17,286.53 19,146.55 24,371.39 38,293.10 (13,921.71) 76,586.19

(1,463.47) 396.55 (13,128.61) 793.10 (13,921.71) 1,586.19

Other ExpensesStaff Expense 400 Engineer 360.21 275.00 567.53 550.00 17.53 1,100.00 Memberships Prof.Dues 400 Enginee 1,179.06 - 1,552.17 - 1,552.17 1,600.00 Material&Supply 400 - 250.00 60.00 1,000.00 (940.00) 1,500.00 Uniform & Special Clothing Exp 400 25.95 - 25.95 - 25.95 -

1,565.22 525.00 2,205.65 1,550.00 655.65 4,200.00

TOTAL EXPENSES 22,293.36 23,665.43 31,630.25 47,830.86 (16,200.61) 96,761.69

SURPLUS (DEFICIT) 11,432.03 6,331.24 17,266.81 18,587.48 (1,320.67) -

Engineering



Page 42

Division 410


REVENUE:Municipal Levy Non Match 58,605.13 58,605.13 117,210.26 117,210.26 - 234,420.51 Federal Sources 552.18 - 137,359.67 2,200.00 135,159.67 2,200.00 User Fees - - 4.60 - 4.60 - Use of Reserves - - 5,536.96 6,000.00 (463.04) 12,000.00 TOTAL REVENUE 59,157.31 58,605.13 260,111.49 125,410.26 134,701.23 248,620.51


63,934.94 58,605.13 111,870.72 117,210.26 (5,339.54) 234,420.51

Other Interprogram ChargesCost Recovery (9,472.71) (5,525.00) (9,472.71) (10,350.00) 877.29 (23,900.00)

(9,472.71) (5,525.00) (9,472.71) (10,350.00) 877.29 (23,900.00)

Other ExpensesStaff Expense 410 GIS 11.21 25.00 11.21 50.00 (38.79) 100.00 Material&Supply 410 1,798.55 3,500.00 4,452.62 8,500.00 (4,047.38) 18,000.00 Consultant Fees 410 2,885.32 2,000.00 138,081.14 4,000.00 134,081.14 8,000.00 Capital Asset Purchases - - 5,536.96 6,000.00 (463.04) 12,000.00

4,695.08 5,525.00 148,081.93 18,550.00 129,531.93 38,100.00

TOTAL EXPENSES 59,157.31 58,605.13 250,479.94 125,410.26 125,069.68 248,620.51

SURPLUS (DEFICIT) (0.00) - 9,631.55 - 9,631.55 -

GIS/Tech Support



Page 43

Division 420


REVENUE:Municipal Levy Non Match 56,170.07 56,170.07 112,340.14 112,340.14 - 224,680.27 Federal Sources - - 6,739.00 - 6,739.00 - User Fees 12,000.00 - 15,600.00 15,600.00 - 23,000.00 Use of Reserves - 3,300.00 - 26,975.00 (26,975.00) 26,975.00 TOTAL REVENUE 68,170.07 59,470.07 134,679.14 154,915.14 (20,236.00) 274,655.27


45,174.87 40,829.18 67,795.50 81,658.36 (13,862.86) 163,316.72


16,176.64 17,590.89 23,737.06 35,181.78 (11,444.72) 70,363.55

Other ExpensesStaff Expense 420 98.56 500.00 183.67 700.00 (516.33) 1,500.00 Material&Supply 420 1,355.87 2,000.00 1,355.87 2,500.00 (1,144.13) 5,500.00 Consultant Fees 420 529.15 1,000.00 3,520.89 4,000.00 (479.11) 7,000.00 Uniform & Special Clothing Expense 51.90 - 51.90 - 51.90 - Capital Asset Purchases - 3,300.00 - 26,975.00 (26,975.00) 26,975.00

2,035.48 6,800.00 5,112.33 34,175.00 (29,062.67) 40,975.00

TOTAL EXPENSES 63,386.99 65,220.07 96,644.89 151,015.14 (54,370.25) 274,655.27

SURPLUS (DEFICIT) 4,783.08 (5,750.00) 38,034.25 3,900.00 34,134.25 -

Environmental Services



Page 44

ConsolidatedFrom Division 430To Division 442


REVENUE:Municipal Levy Non Match 1,129.84 1,129.84 2,259.68 2,259.68 - 4,519.36 Matching Municipal Levy (Flood) 47,122.50 47,122.50 94,245.00 94,245.00 - 188,489.99 Provincial Grants - 188,489.99 - 188,489.99 (188,489.99) 188,489.99 Municipal Grants 891.65 - 891.65 - 891.65 2,500.00 TOTAL REVENUE 49,143.99 236,742.33 97,396.33 284,994.67 (187,598.34) 383,999.34


62,835.49 60,090.70 114,598.58 120,181.40 (5,582.82) 240,362.72

Other Interprogram ChargesInterprogram Charge 18,750.00 18,750.00 37,500.00 37,500.00 - 75,000.00

18,750.00 18,750.00 37,500.00 37,500.00 - 75,000.00

Other ExpensesMaterial&Supply 4,423.42 10,500.00 7,675.08 14,000.00 (6,324.92) 40,000.00 Corp Fleet Charge 437 1,972.97 1,884.16 3,640.03 3,768.32 (128.29) 7,536.64 Consultant Fees - 1,500.00 - 2,000.00 (2,000.00) 5,000.00 Insurance 9,450.00 9,450.00 12,600.00 12,600.00 - 12,600.00 Taxes - - 1,366.03 1,750.00 (383.97) 3,500.00 Advertisement 437 Flood Forecast & 171.27 - 203.35 - 203.35 - Capital Asset Purchases - - 3,593.87 - 3,593.87 -

16,017.66 23,334.16 29,078.36 34,118.32 (5,039.96) 68,636.64

TOTAL EXPENSES 97,603.15 102,174.86 181,176.94 191,799.72 (10,622.78) 383,999.36

SURPLUS (DEFICIT) (48,459.16) 134,567.47 (83,780.61) 93,194.95 (176,975.56) (0.02)

4.8 AdministrationFlood Control Structures



Page 45

Division 460


REVENUE:Provincial Grants 39,999.97 20,041.00 97,472.24 55,518.00 41,954.24 96,100.00 Municipal Grants 19,309.61 33,500.00 67,463.77 67,000.00 463.77 134,000.00 Contributions - - 4,583.38 - 4,583.38 - TOTAL REVENUE 59,309.58 53,541.00 169,519.39 122,518.00 47,001.39 230,100.00


52,802.49 44,500.60 86,211.18 89,001.20 (2,790.02) 178,002.41


10,907.16 12,024.40 15,538.14 24,048.80 (8,510.66) 48,097.58

Other ExpensesStaff Expense 460 SWP - 250.00 173.77 500.00 (326.23) 1,000.00 Memberships Prof.Dues 460 - - 694.50 - 694.50 1,000.00 Material&Supply 460 397.98 250.00 43,735.69 500.00 43,235.69 1,000.00 Consultant Fees - - 6,949.31 - 6,949.31 - Insurance 460 Water Source Prot. E 893.07 750.00 1,188.75 1,000.00 188.75 1,000.00

1,291.05 1,250.00 52,742.02 2,000.00 50,742.02 4,000.00

TOTAL EXPENSES 65,000.70 57,775.00 154,491.34 115,050.00 39,441.34 230,099.99

SURPLUS (DEFICIT) (5,691.12) (4,234.00) 15,028.05 7,468.00 7,560.05 0.01

Source Water Protection Program



Page 46

Division 630


REVENUE:Municipal Levy Non Match 10,340.58 10,340.58 20,681.16 20,681.16 - 41,362.30 Contributions 10,328.23 2,500.00 10,333.23 5,000.00 5,333.23 9,000.00 User Fees 119,823.75 128,500.00 157,504.22 167,633.00 (10,128.78) 225,500.00 TOTAL REVENUE 140,492.56 141,340.58 188,518.61 193,314.16 (4,795.55) 275,862.30


50,852.22 47,526.15 79,858.26 95,052.30 (15,194.04) 190,104.59


17,950.46 20,314.43 24,074.30 40,628.86 (16,554.56) 81,257.71

Other ExpensesMemberships Prof.Dues 630 150.00 375.00 150.00 500.00 (350.00) 500.00 Material&Supply 630 7,327.73 950.00 7,958.39 3,450.00 4,508.39 4,000.00

7,477.73 1,325.00 8,108.39 3,950.00 4,158.39 4,500.00

TOTAL EXPENSES 76,280.41 69,165.58 112,040.95 139,631.16 (27,590.21) 275,862.30

SURPLUS (DEFICIT) 64,212.15 72,175.00 76,477.66 53,683.00 22,794.66 -

Tiffin Education



Page 47

Division 650


REVENUE:Use of Reserves 54,586.48 - 54,586.48 73,000.00 (18,413.52) 73,000.00 TOTAL REVENUE 54,586.48 - 54,586.48 73,000.00 (18,413.52) 73,000.00

EXPENSES: Wages and Interprogram Charges 17,127.67 17,127.67 34,255.34 34,255.34 - 68,510.67

17,127.67 17,127.67 34,255.34 34,255.34 - 68,510.67

Other Interprogram ChargesCost Recovery (32,882.75) (39,027.67) (60,667.01) (67,455.34) 6,788.33 (125,610.67)

(32,882.75) (39,027.67) (60,667.01) (67,455.34) 6,788.33 (125,610.67)

Other ExpensesMaterial&Supply 240.27 250.00 695.28 500.00 195.28 1,000.00 Equipment Costs 650 - - 351.07 300.00 51.07 500.00 Insurance Corp 650 5,514.32 5,550.00 7,488.21 7,400.00 88.21 7,400.00 Hydro 650 Workshop 649.81 1,500.00 969.82 1,500.00 (530.18) 2,300.00 Fuel Oil Heating Propane Wksp 96.67 - 826.84 800.00 26.84 1,500.00 Maintenance Supplies 650 5,979.78 5,200.00 11,422.29 10,400.00 1,022.29 20,750.00 Uniform & Special Clothing Exp 650 186.20 100.00 186.20 200.00 (13.80) 250.00 Licence Vehicle 127.00 - 127.00 - 127.00 1,200.00 Gas & Oil 650 5,909.63 9,300.00 7,293.56 12,100.00 (4,806.44) 22,200.00 Gain Loss on Disposal of Cap Asse (2,948.60) - (2,948.60) - (2,948.60) - Capital Asset Purchases 54,586.48 - 54,586.48 73,000.00 (18,413.52) 73,000.00

70,341.56 21,900.00 80,998.15 106,200.00 (25,201.85) 130,100.00

TOTAL EXPENSES 54,586.48 - 54,586.48 73,000.00 (18,413.52) 73,000.00

SURPLUS (DEFICIT) 0.00 - - - 0.00 -

Corp-Workshop,Vehicle&Equip



Page 48

Division 660


REVENUE: TOTAL REVENUE - - - - - -

EXPENSES:- - - - - -


(41,146.92) (45,500.00) (68,064.70) (79,500.00) 11,435.30 (135,100.00)

Other ExpensesMaterial&Supply 660 431.52 500.00 851.57 1,000.00 (148.43) 2,000.00 Equipment Costs 660 Office 2,924.47 1,750.00 4,591.29 3,500.00 1,091.29 7,000.00 Insurance 660 Office 16,264.79 18,000.00 21,317.74 24,000.00 (2,682.26) 24,000.00 Taxes Corp Office - - 417.69 500.00 (82.31) 1,100.00 Hydro 660 8,196.56 7,000.00 14,020.18 14,000.00 20.18 28,000.00 Telephone 660 Corp Office 3,826.48 5,250.00 8,938.00 10,500.00 (1,562.00) 21,000.00 Office Expenses 3,564.61 6,750.00 6,057.41 13,500.00 (7,442.59) 27,000.00 Maintenance Supplies 660 Interior 1,163.45 1,500.00 2,270.95 3,000.00 (729.05) 6,000.00 Leases 660 Equipment 3,660.78 3,500.00 7,371.35 7,000.00 371.35 14,000.00 Internet Access 680 SCAN 1,114.26 1,250.00 2,228.52 2,500.00 (271.48) 5,000.00

41,146.92 45,500.00 68,064.70 79,500.00 (11,435.30) 135,100.00

TOTAL EXPENSES - - - - - -

SURPLUS (DEFICIT) - - - - - -

Corp. Office Infrastructure



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Division 661


REVENUE:Municipal Levy Non Match 52,551.89 52,551.89 105,103.78 105,103.78 - 210,207.54 Contributions 5,000.00 1,000.00 5,000.00 2,000.00 3,000.00 2,500.00 User Fees 20,314.87 23,950.00 27,681.38 29,250.00 (1,568.62) 90,500.00 Miscellaneous Revenue 537.40 - 537.40 - 537.40 - Use of Reserves 1,152.57 9,500.00 2,443.16 12,000.00 (9,556.84) 70,800.00 TOTAL REVENUE 79,556.73 87,001.89 140,765.72 148,353.78 (7,588.06) 374,007.54

EXPENSES: Wages and Interprogram Charges 50,971.67 50,971.67 101,943.34 101,943.34 - 203,886.69

50,971.67 50,971.67 101,943.34 101,943.34 - 203,886.69


13,150.87 14,630.22 18,357.45 29,260.44 (10,902.99) 58,520.86

Other ExpensesMaterial&Supply 661 5,666.30 5,625.00 10,807.78 10,750.00 57.78 23,800.00 Equipment Costs 661 - 250.00 - 500.00 (500.00) 1,000.00 Insurance 661 Tiffin Conservation Ar 444.19 750.00 591.25 1,000.00 (408.75) 1,000.00 Taxes Tiffin Conservation Area - 200.00 181.52 200.00 (18.48) 900.00 Maintenance Supplies 661 5,697.35 7,100.00 8,396.15 10,200.00 (1,803.85) 19,900.00 Advertisement 661 Tiffin CA - - - - - 1,000.00 Waste Services 661 534.53 500.00 1,132.89 1,000.00 132.89 2,000.00 Capital Asset Purchases 3,206.72 - 3,206.72 2,500.00 706.72 62,000.00

15,549.09 14,425.00 24,316.31 26,150.00 (1,833.69) 111,600.00

TOTAL EXPENSES 79,671.63 80,026.89 144,617.10 157,353.78 (12,736.68) 374,007.55

SURPLUS (DEFICIT) (114.90) 6,975.00 (3,851.38) (9,000.00) 5,148.62 (0.01)

Tiffin CA & Maintenance



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Division 670


REVENUE:Municipal Levy Non Match 73,779.48 73,779.48 147,558.96 147,558.96 - 295,117.93 Use of Reserves 8,240.01 8,240.01 16,480.02 16,480.02 - 32,960.03 TOTAL REVENUE 82,019.49 82,019.49 164,038.98 164,038.98 - 328,077.96


83,589.57 83,019.49 161,109.06 166,038.98 (4,929.92) 332,077.96


(23,907.98) (23,287.50) (34,981.10) (43,375.00) 8,393.90 (55,125.00)

Other ExpensesMemberships Prof.Dues 670 16,495.00 16,412.50 30,490.00 30,325.00 165.00 30,325.00 Member Education/Training - 625.00 - 1,250.00 (1,250.00) 2,500.00 Material&Supply 670 1,690.79 1,500.00 2,212.19 3,000.00 (787.81) 6,000.00 Transportation 670 Municipal Officer 3,231.36 2,750.00 3,983.23 5,500.00 (1,516.77) 11,000.00 Insurance 670 Directors Liab 920.75 1,000.00 1,225.60 1,300.00 (74.40) 1,300.00

22,337.90 22,287.50 37,911.02 41,375.00 (3,463.98) 51,125.00

TOTAL EXPENSES 82,019.49 82,019.49 164,038.98 164,038.98 (0.00) 328,077.96

SURPLUS (DEFICIT) (0.00) (0.00) - (0.00) 0.00 (0.00)

Corporate Governance



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Division 680


REVENUE:Municipal Levy Non Match 120,887.48 120,887.48 241,774.96 241,774.96 - 483,549.91 Investment Income 3,849.73 5,000.00 3,849.73 6,000.00 (2,150.27) 22,000.00 Miscellaneous Revenue 317.62 - 3,168.60 - 3,168.60 - Use of Reserves 385.98 - 2,162.24 - 2,162.24 15,000.00 TOTAL REVENUE 125,440.81 125,887.48 250,955.53 247,774.96 3,180.57 520,549.91


146,563.01 124,637.48 229,570.11 249,274.96 (19,704.85) 498,549.91


(39,988.63) (21,500.00) (39,988.63) (48,625.00) 8,636.37 (305,775.00)

Other ExpensesStaff Expense 680 Staff 1,195.33 1,250.00 2,000.90 2,500.00 (499.10) 6,000.00 Memberships Prof.Dues 1,007.52 - 2,460.87 2,600.00 (139.13) 3,750.00 Staff Education/Training 4,089.98 9,000.00 6,091.39 16,000.00 (9,908.61) 27,000.00 Material&Supply 2,889.42 4,000.00 8,435.85 9,000.00 (564.15) 12,500.00 Legal Costs - 250.00 - 500.00 (500.00) 1,000.00 Consultant Fees - - - - - 2,000.00 Audit Fees - - - - - 17,500.00 Interest & Bank Chgs 680 6,434.77 3,250.00 8,391.35 6,500.00 1,891.35 13,000.00 Uniform & Special Clothing Expense 463.30 1,000.00 1,561.13 2,025.00 (463.87) 4,025.00 Advertisement 680 2,786.12 4,000.00 5,721.33 8,000.00 (2,278.67) 16,000.00 Bad Debt Expense 680 Write Off Sub (0.01) - 1.32 - 1.32 - Transfer to Reserves - - - - - 225,000.00

18,866.43 22,750.00 34,664.14 47,125.00 (12,460.86) 327,775.00

TOTAL EXPENSES 125,440.81 125,887.48 224,245.62 247,774.96 (23,529.34) 520,549.91

SURPLUS (DEFICIT) (0.00) - 26,709.91 - 26,709.91 -

Corporate Administration



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Staff Report: 53-08-17-BOD Date: 25/08/17 To: Chair and Members of the Board of Directors From: Sheryl Flannagan Director, Corporate Services SUBJECT: 2018 Preliminary Budget Guidelines Recommendation RESOLVED THAT: Staff Report No. 53-08-17-BOD regarding guidelines for the development of the 2017 NVCA draft budget be approved; and FURTHER THAT: staff be directed to prepare a draft 2018 budget for consideration by the Board of Directors on September 22, 2017. Purpose of the Staff Report The purpose of this Staff Report is to obtain approval from the Board of Directors regarding guidelines to be used for the preparation of the 2018 draft budget. Background In discussion with various municipalities, staff understand that budget development commences during the summer in order to present final budgets to Councils by year end. Given this, in 2015 the Board of Directors developed the following process budget preparations:

Budget guidelines to be presented to the Board of Directors for approval at the August meeting;

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Staff Report No. 53-08-17-BOD 2018 Budget Guidelines

Draft budget prepared for Board consideration at the September meeting; The draft budget is circulated to member municipalities after September

meeting for a 60 day review and consultation process. Staff will present to councils if requested during this time;

Final budget to Board for approval at the December meeting. Issues/Analysis

Over the past three years, the Board and staff have worked diligently to address sustainable funding as we move forward. Staff continue to increase our fees for service to compensate for the loss of provincial funding. Staff have further completed a series of reports and actions to address budget challenges, including:

Completing an organizational realignment to increase efficiency; Undertaking a thorough review of each line item in the budget, as well as

completing a three year trend assessment to ensure budget accuracy; Maximizing the use of contract and part time staff; Obtaining board approval to pursue a Foundation; Increasing revenues in education, stewardship and forestry programs; Completing an Asset Management Plan; and Reducing the Board to 18 members.

Budget Assumptions and Challenges The following assumptions will be built into the draft budget; which further demonstrates the challenges faced by NVCA:

The provincial transfer payment to the NVCA through the Ministry of Natural Resources and Forestry (MNRF) will remain frozen at $188,490 – an amount which has not increased since 1995.

Some costs cannot be contained at the inflation rate – for example, the WSIB increase in 2017 (rates yet to be determined for 2018).

The Consumer Price Index (CPI) for Ontario is 1.9 percent year over year in June 2017. A municipal levy increase of 1.9% will not cover assessed growth in the watershed which was 2.2% for 2016 into 2017 (2018 numbers not release from MNRF as of yet) for a total of 4.1%.

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A 1.9 percent levy increase will not address the NVCA wages, benefits, and merit adjustment policy which is calculated based on June 1 to May 31 at 1.9 percent CPI, plus steps if warranted. During the Service Delivery and Operational Review it was acknowledged that steps are required for staff retention and development. Municipalities address these types of increases through assessed growth within their jurisdictions.

Levy versus growth – in past years, the NVCA has typically had increases that cover inflation and occasionally a small amount for growth but do not indicate the significant growth that has occurred in the watershed. Therefore, staff are beyond capacity as we continue to be busier with this growth. The following chart indicates the following:

1. The value of the current value assessment has increased by over 6 billion dollars in the last 5 years

2. The NVCA does not benefit from this growth - In 2012 the NVCA levy charged to residents was $5.57 per $100,000 of current value assessment. As it can be seen, that number has decreased over the last five years and was $5.32 for 2017’s budget.

3. There is a large amount of money that the NVCA has not been able to tap into due to growth

4. The NVCA needs to begin to tap into this growth money or we will not be sustainable.

Current Value Assessment levy

NVCALevy Cost per $100K

levy if maintained at $5.57/$100K Difference

2013 Budget $ 35,132,990,894 $ 1,958,235 $ 5.57 2014 Budget $ 38,992,233,867 $ 2,021,877 $ 5.19 $ 2,171,867.43 $ 149,989.99 2015 Budget $ 39,653,700,924 $ 2,083,580 $ 5.25 $ 2,208,711.14 $ 125,130.92 2016 Budget $ 40,417,458,712 $ 2,147,883 $ 5.31 $ 2,251,252.45 $ 103,368.97 2017 Budget $ 41,290,452,052 $ 2,196,487 $ 5.32 $ 2,299,878.18 $ 103,390.79

The board direction to replenish reserves to 25 to 30% of the operational

budget cannot be achieved within an inflationary based budget.

The Conservation Authorities Act Review will not be concluded until, at least, the end of 2017 – leaving an unknown in relation to conservation authority funding.

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Based on the above information, staff are requesting that the draft budget should be developed based on a 4.1 percent increase to general levy to account for both growth and inflation.

Relevance to Authority Policy/Mandate The Conservation Authorities Act (CAA) addresses NVCA’s ability to raise funds. Starting in 2018, the NVCA has undertaken separating its annual operating (general levy) and capital (asset levy) programs. Section 24, 25, 26, and 27 of the CAA, deals with apportionment of costs for administration, maintenance and capital expenditures, which permits the NVCA to work with municipalities to raise funds for both operating and capital (and benefitting) expenses through different budget requests. Special apportionment arrangements for capital (benefitting) projects, surveys and studies will be based on the municipal CVA apportionment. If special projects are carried out over several municipalities, such as new flood plain mapping, apportionment can be assessed to each municipality on a CVA basis. Impact on Authority Finances Staff recommend that the 2018 draft budget be based on addressing the above guidelines and parameters for further board consideration. Reviewed by: Approved for submission by: Original Signed by Original Signed by Sheryl Flannagan Doug Hevenor Director, Corporate Services Chief Administrative Officer

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Staff Report: 54-08-17-BOD Date: 25/08/2017 To: Chair and Members of the Board of Directors From: Heather Kepran Communications Coordinator SUBJECT: Communications Report – June 10 to August 10, 2017 Recommendation RESOLVED THAT: Staff Report No. 54-07-17-BOD regarding NVCA Communications – June 10 to August 10, 2017, be received. Purpose of the Staff Report This staff report presents a summary of NVCA media coverage and public outreach during the period of June 10 to August 10, 2017. Background The following outlines the communications and media coverage during the period. 1. Media coverage All media releases can be found on NVCA website under "News." Conservation Authorities Act Review & Amendments Title Media Outlet Date Reference

A watershed moment for Simcoe County conservation authorities

Barrie Advance Jun 16 Chris Hibberd, Director of Watershed Management

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Communications Report June 10 to August 10, 2017 Staff Report No. 54-08-17-BOD Title Media Outlet Date Reference

Council supports bid to stop amendment to Conservation Authority Act

New Tecumseth Free Press Online

Jun 28 NVCA

Conservation authorities look ahead to brighter future

Simcoe Review Jul 9 Chris Hibberd, Director of Watershed Management

Phragmites in Collingwood, and Fight the Phrag! Community Workday Title Media Outlet Date Reference

Local group takes stand against invasive species

Collingwood Enterprise-Bulletin

Jun 17 NVCA

Collingwood RBC branch steps up in fight against phragmites

Collingwood Connection

Jun 22 NVCA

Interview regarding Phragmites work in Collingwood (no clipping)

95.1 FM, The Peak Aug 3 Board Member Deborah Doherty and Sara Finnimore, Phragmites Removal Coordinator

Under Call for Volunteers - Foodbank

Collingwood Enterprise-Bulletin

Aug 4 Sara Finnimore, Phragmites Removal Coordinator

Volunteers needed to fight this invasive species in Collingwood

nottawasaga valley conservation authority board of ... documents/2017 08 25 agenda.pdflocation:...

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