To: Members of Hamilton-Wentworth District School Board

NOTICE OF BOARD MEETING Monday, January 26, 2015

6:00 p.m. 20 Education Court, Hamilton, Ontario

Trustee Boardroom

******************************************************************************

AGENDA

1. Call to Order

2. O Canada

3. Profiling Excellence

Students

A. Ben Boonsiri – Royal Canadian Legion Command Remembrance Day Video Contest – 1st Prize

B. Boon Boonsiri – Royal Canadian Legion Command Remembrance Day Video Contest – 1st Prize

C. Sara Salmon – YMCA Peace Medal – Youth Individual – Orchard Park

Staff

D. Timothy Powell McBride – Zonta Says No Award – Zonta Clubs of Southern Ontario, Acting

Principal Westdale Secondary

E. Krista Brodersen, Carolyn Craven, Karen Dick – YMCA Peace Medal – Adult Group – Westdale

F. Dave Behiel – YMCA Peace Medal – Adult Individual – Sir John A Macdonald

Director’s Holiday Card Contest

G. Anisa Alimi – James MacDonald, Grade 2

H. Bradley Mahoney - Lake Ave Elementary, Grade 2

I. Amelia Holst Vincent – Glen Brae Elementary, Grade 6

J. Chelsey Clark - Spencer Valley Elementary, Grade 7

K. Syed Faraz Hussain - Janet Lee Elementary, Grade 8

L. Esther Chung – Dundas Valley Secondary, Grade 11

M. Alex White – Sir John A. Macdonald Secondary, Grade 12

4. Approval of the Agenda

5. Declarations of Conflict of Interest

6. Communications

• Sickle Cell Awareness Group of Ontario

7. Appointment to Governance Committee – Trustee representative – for the duration of Director

Search and Strategic Directions Review

Reports from Trustee Special Committees:

8. Finance & Facilities – January 14, 2015

9. Program Committee – January 15, 2015

Reports from Community Advisory Committees:

10. First Nations, Métis and Inuit Advisory Committee – December 10, 2014 and January 7, 2015

Reports from Legislated Committees:

11. Parent Involvement Committee – December 9, 2014 and January 13, 2015

12. Resolution Into Committee of the Whole (Private Session) as per the Education Act, Section

207.2 (b) the disclosure of intimate, personal or financial information in respect of a member of

the board or committee

13. Meeting Resumes in Public Session

14. Report from Committee of the Whole (private) – January 26, 2015

15. Oral Reports

A. Student Trustees’ Report – Local Activities and Ontario Student Trustees’ Association (OSTA)

Report

B. Director’s Report

C. Chair’s Report

16. Adjournment

Meeting times and locations are subject to change. Please refer to our website for the latest information. http://www.hwdsb.on.ca/board/meetings/

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COMMITTEE REPORT

Presented to: Board Date of Meeting: January 26, 2015 From: Finance and Facilities Committee Date of Meeting: January 14, 2015 The committee held a meeting from 5:30 to 5:35 p.m. on December 15, 2014 at 20 Education Court, Hamilton, Ontario in Room 301.

Members present were: Trustees Jeff Beattie, Dawn Danko, Wes Hicks, Todd White and Greg Van Geffen.

************************************** ACTION ITEMS: 1. Election of the Chair On the motion of Todd White, that Wes Hicks be elected as Chair of the Finance and Facilities Committee.

CARRIED UNANIMOUSLY

The committee held a meeting from 12:00 to 2:45 on January 14, 2015 at 20 Education Court, Hamilton, Ontario in Room 301 with Trustee Wes Hicks presiding.

Members present were: Trustees Jeff Beattie, Dawn Danko, Wes Hicks (Chair), Todd White and Greg Van Geffen.

**************************************

ACTION ITEMS: A. Key Parameters and Assumptions to Guide 2015/2016 Budget Development In order to begin the development of the 2015/2016 budget certain key parameters and assumptions are used in order to calculate the grant information. Staffing and expenditure decisions have to be made in the next few months in order to assure a smooth start up for September 2015. Once the Ministry of Education releases the GSN funding announcement, the parameters and assumptions are reviewed and revised for inclusion in the final budget to be approved by June 2015. On the motion of Jeff Beattie, the Finance and Facilities Committee RECOMMENDS That the Key Parameters and Assumptions to guide the 2015/2016 Budget Development be approved.

CARRIED UNANIMOUSLY

B. 2015/2016 Board Budget Priorities for Consultation Purposes This will be the 4th year that the Board has had a public consultation on the Board’s Budget Priorities. HWDSB defines a priority as “initiatives and/or programs to which the Board is committed to and would direct funds to if financially possible”. Committee members were satisfied with the priorities as listed in the report. On the motion of Greg Van Geffen, the Finance and Facilities Committee RECOMMENDS That the 2015/2016 Board Budget Priorities for Consultation Purposes be approved as: Improving Mathematics Program Strategy School Revitalization Special Education

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Finance and Facilities Committee Report to Board January 26, 2015 Page 2 Student Supports 21st Century Learning (Transforming Learning Everywhere)

CARRIED UNANIMOUSLY

MONITORING ITEMS: C. Enrolment Summary – October 31, 2014 Staff presented the report on October 31, 2014 Enrolment. Elementary enrolment is ups and secondary enrolment is down from the numbers projected as part of the budget development process. The count dates of October 31 and March 31 are used by the Ministry of Education for funding purposes. D. 2014-2015 Average Class Size Report – Elementary School Boards are required to report Average Class Size for elementary students to the Ministry of Education. HWDSB is in compliance with the exception of one class that is above 23. Ministry staff are aware of this. E. Interim Financial Status Report 0- October 31, 2014 Staff reviewed the report. The Interim Financial Report consists of enrolment information, staffing information and financial information with explanations of key variances. It was noted that we are $500,000 over projected budget in the area of staff replacement costs. ADDITIONAL ITEMS FOR DISCUSSION: F. North Mountain Schools Boundary Review Discussion regarding the transition of grade 8 students from Eastmount and G.L. Armstrong to secondary school and their choice of schools due to current boundaries. There is a transition team working with the closing mountain schools who have been working with the school communities and have been engaged in consultation meetings with them. Further direction will be determined once the results of the consultation have been finalized.

Respectfully submitted, Wes Hicks, Chair of the Committee

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EXECUTIVE REPORT

TO BOARD

TO: Board of Trustees FROM: Wayne Joudrie, Interim Director of Education DATE: January 14, 2015 PREPARED BY: Stacey Zucker, Superintendent of Business and Treasurer Denise Dawson, Manager of Budget RE: Key Parameters and Assumptions to Guide 2015/16 Budget Development

Action x Monitoring Recommended Action: That the Key Parameters and Assumptions to guide the 2015/2016 Budget Development be approved.

Rationale/Benefits: In order to provide for the development of the 2015/2016 budget the following key steps and timelines have been identified: January Key Parameters/Assumptions to Guide Budget Development January Budget Priorities for Consultation Purposes February Public Consultation re Board Budget Priorities March Finalize Budget Priorities (as informed by consultation process) April School Based Staffing Recommendations Feb-May Executive Council and Finance and Facilities Committee develop/review budget May/June Public Finance and Facilities Committee Meeting and budget refinements to reflect new

information if necessary By June 30 Approval of Budget

Assumptions:

Enrolment Projection:

2014/2015 Revised Budget ADE

2015/2016 Projected Budget ADE

Increase (Decrease)

ADE

Increase (Decrease)

% Elementary 34,406.00 34,348.00 (58.00) (0.17%)

Secondary 15,167.25 14,720.25 (447.00) (2.95%)

Total 49,573.25 49,068.25 (505.00) (1.02%)

The 2015/2016 preliminary enrolment projections are calculated based on historic enrolment trends and student retention rates on a school by school basis, and may be adjusted once the school principals provide validation and

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comment in early March 2015.

Revenues: o Grants for Student Needs (GSN) will be calculated to reflect a projected 0% increase in funding

benchmarks for teacher salaries and benefits and a 2% decrease in all other funding benchmarks; subject to Ministry confirmation.

Expenditures: o Salaries, benefits and staffing to reflect provincial legislation, memorandum of understanding and/or

collective agreements in place o To provide for stability in the system and minimize in-year budget adjustments a contingency of

$2,000,000 will be set aside for unforeseen events that may arise

Allocation Parameters: Ensure the allocation of resources supports the HWDSB’s strategic and operational plans.

The Ministry’s revenue allocation framework will provide a useful reference for the allocation of Board

resources on all major expenditure categories Compliance with balanced budget requirement and Ministry basic enveloping requirements: Special

Education, Board Administration and Governance and Accommodation. In addition, care will need to be exercised to ensure that funding associated with specific Ministry initiatives is allocated for the purpose designated.

Where staff reductions are necessary, statutory positions are to be given priority for inclusion in the

budget. Statutory positions to be calculated as the number required for Ministry class size requirements or collective agreement compliance.

Where enhancements to the budget is possible, funding will be allocated to initiatives included in the

Board’s listing of Budget Priorities as outlined in Appendix A of the 2015/2016 Board Budget Priorities for Consultation Report for January 14, 2015 Finance and Facilities Committee.

Background: The identification of parameters and assumptions to guide the development of the 2015/2016 Budget; in particular the Preliminary Budget Scenario are necessary as many staffing and expenditure decisions need to be made in the next few months to prepare for a smooth startup of the 2015/2016 school year. As the budget development exercise continues, and key information including the 2015/2016 GSN funding announcement is provided, these parameters and assumptions will be reviewed and revised for inclusion in the final Budget to be approved by June 2015.

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M:\DIRECTOR & TRUSTEE SERVICES\TRUSTEES\01 Board\2014-2015\Packages\January 2015\January 26, 2015\Finance Report\Key Parameters\enrolment trends .xls/Summ21/01/2015

Hamilton-Wentworth District School BoardEnrolment Trends

Finance and Facilities Committee - January 14, 2015

Increase % Increase(Decrease) (Decrease)

Elementary2015/16 Projected ADE 34,348.00 (58.00) (0.17%)2014/15 Revised Projection * 34,406.00 754.00 2.24%2013/14 Actual* 33,652.00 1,113.65 3.42%2012/13 Actual* 32,538.35 732.75 2.30%2011/12 Actual* 31,805.60 119.60 0.38%2010/11 Actual* 31,686.00 293.65 0.94%2009/10 Actual 31,392.35 (506.00) (1.59%)2008/09 Actual 31,898.35 (569.84) (1.76%)2007/08 Actual 32,468.19 (679.20) (2.05%)2006/07 Actual 33,147.39 (1,138.99) (3.32%)2005/06 Actual 34,286.38 (750.38) (2.14%)2004/05 Actual 35,036.76 (1,759.24) (4.78%)2003/04 Actual 36,796.00 122.38 0.33%2002/03 Actual 36,673.62 (267.93) (0.73%)

Secondary2015/16 Projected ADE 14,720.25 (447.00) (2.95%)2014/15 Revised Projection 15,167.25 (615.64) (3.90%)2013/14 Actual 15,782.89 (635.24) (3.87%)2012/13 Actual 16,418.13 (402.25) (2.39%)2011/12 Actual 16,820.38 (456.12) (2.64%)2010/11 Actual 17,276.50 (335.50) (1.90%)2009/10 Actual 17,612.00 (96.13) (0.54%)2008/09 Actual 17,708.13 (222.62) (1.24%)2007/08 Actual 17,930.75 (232.13) (1.28%)2006/07 Actual 18,162.88 92.38 0.51%2005/06 Actual 18,070.50 (261.62) (1.43%)2004/05 Actual 18,332.12 320.24 1.78%2003/04 Actual 18,011.88 (497.75) (2.69%)2002/03 Actual 18,509.63 (388.12) (2.05%)

Total2015/16 Projected ADE 49,068.25 (505.00) (1.02%)2014/15 Revised Projection 49,573.25 138.36 0.28%2013/14 Actual 49,434.89 478.41 0.98%2012/13 Actual 48,956.48 330.50 0.68%2011/12 Actual 48,625.98 (336.52) (0.69%)2010/11 Actual 48,962.50 (41.85) (0.09%)2009/10 Actual 49,004.35 (602.13) (1.21%)2008/09 Actual 49,606.48 (792.46) (1.57%)2007/08 Actual 50,398.94 (911.33) (1.78%)2006/07 Actual 51,310.27 (1,046.61) (2.00%)2005/06 Actual 52,356.88 (1,012.00) (1.90%)2004/05 Actual 53,368.88 (1,439.00) (2.63%)2003/04 Actual 54,807.88 (375.37) (0.68%)2002/03 Actual 55,183.25 (656.05) (1.17%)

* Full Day Kindergarten ADE has been adjusted to 1.0 FTE to allow for comparison to 2014/15 andfuture projections of enrolment

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EXECUTIVE REPORT TO BOARD

TO: Finance and Facilities Committee

FROM: Wayne Joudrie, Interim Director of Education DATE: January 14, 2015 PREPARED BY: Stacey Zucker, Superintendent of Business and Treasurer Denise Dawson, Manager of Budget RE: 2015/2016 Board Budget Priorities for Consultation Purposes

Action x Monitoring Recommended Action: That the 2015/2016 Board Budget Priorities for Consultation Purposes be approved as:

Improving Mathematics Program Strategy School Revitalization Special Education Student Supports 21st Century Learning (Transforming Learning Everywhere)

Rationale/Benefits: HWDSB sees the identification and finalization of Board Budget Priorities as a very important and foundational step in its Budget Development Process. Board stakeholders will be invited to comment on and provide input on the following listing of Board Budget Priorities approved by Finance and Facilities Committee: Improving Mathematics Program Strategy School Revitalization Special Education Student Supports 21st Century Learning (Transforming Learning Everywhere)

The following four main benefits of public consultation have been identified:

1. Improves the public’s understanding of issues and builds strong lines of communication. 2. Helps the Board to become fully aware of the possible impact of a decision. 3. Allows the Board to make informed educated decisions, considering the public’s views. 4. Establishes a better environment for the implementation of decisions because people

have been able to participate in the process and understand the reasons for the decision.

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The public consultation process is planned to begin on January 27, 2015 and will remain open until February 28, 2015. This end date will facilitate the sharing of consultation results with the Board of Trustees in March, 2015. Information in support of the consultation process is provided in Appendix A and B to this report. Background: The Finance and Facilities Committee has been assigned the responsibility for “Budget Planning and Development” of the annual budget. Finance and Facilities Committee reviewed the Budget Development Process and agreed that we will continue to facilitate a consultation process on Board Budget Priorities and encourage greater internal stakeholder participation in the consultation process by connecting with more internal groups. A Leading Budget Planning and Development Practice is to demonstrate that the annual budget is linked to strategic Board-approved goals and priorities. The identification of the Board’s Budget Priorities will assist with the understanding of all Board stakeholders of the core programs and initiatives that the Annual Budget is designed to support. As a school board develops its budget it is helpful to establish a clear statement of the Board’s Budget Priorities to ensure that decisions are influenced by these priorities. Attachments

• Appendix A Preliminary Listing of Board Priorities for Consultation • Appendix B Public Consultation Survey

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Hamilton-Wentworth District School Board Budget Priorities 2015/2016

January 19, 2015

Hamilton-Wentworth District School Board defines a priority as “initiatives and/or programs to which the board is committed to and would direct funds to if financially possible”. The following is a list of priorities that HWDSB is committed to for 2015/2016: Definition Example of program related to priority

Improving Mathematics Like the province, HWDSB continues to have challenges. We are focusing our efforts on new math initiatives across all schools to support students with mathematical fluency and problem solving. One of these initiatives is web-based gaming math resources to engage our students at school and at home. Another resource is an assessment (diagnostic) resource that supports teachers and students in knowing their strengths and areas for improvement. With this information, teachers can provide more precise instruction for the whole class or small groups with a focused student task.

Video: http://www.youtube.com/watch?v=pjZdXjry31w Website: http://www.hwdsb.on.ca/wp-content/uploads/meetings/Information-Nights-Invitation-1384443053.pdf http://www.hwdsb.on.ca/blog/hwdsb-learns-about-students-through-eqao-osslt-results/

Program Strategy We want all students to have what they need to succeed at any one of our schools. We are listening to what our students tell us they need and what interests them. Our Goal is to improve student success in reading, writing and math by providing equity of access. Our Program Strategy focuses on making every school a great school, giving students more choice, and providing the same opportunities to all students.

Video: http://bit.ly/1d8anX8 Website: http://www.hwdsb.on.ca/board/program-strategy/

School Revitalization We are committed to all schools being great schools with expanded opportunities and choices, so that students have the necessary facilities to be fully engaged in their learning, leading to them achieving their goals.

Video (Bellmoore Opening): http://bit.ly/1bxBETJ Website: http://www.hwdsb.on.ca/board/facilities-master-plan/

Special Education We believe all students can succeed. The Board endeavours to meet the needs of all special education

Video (Westdale Spec Ed Class): http://bit.ly/1jO1qHL

Appendix A

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Hamilton-Wentworth District School Board Budget Priorities 2015/2016

January 19, 2015

students in the most enabling environment, in accordance with parental preference. We recognize that our students have diverse learning needs that require varied supports and programs, and therefore we provide a continuum of special education supports and services which included regular and special class placements. We strive to provide programming and support whenever possible within our students' home school. Our school and system staff work collaboratively with our families and community partners to respond to the varied needs of our students to assist them in achieving their full potential.

Website: http://www.hwdsb.on.ca/parents/special-ed/

Student Supports All students need a safe, accepting and welcoming environment that contributes to their overall well-being and achievement. Professionals with diverse training and expertise work collaboratively to support our students' academic, social, and emotional development, responding to the unique and varied needs of students, schools and their communities. Our Oral Language / Early Reading and Positive School Climate (which encompasses Safe Schools, Equity & Inclusion, Mental Health) work reflects our commitment to the achievement and well-being of our students.

Video (Profiling Excellent Program Awards): https://www.youtube.com/watch?v=GI_FwEn49c0 Website: http://www.hwdsb.on.ca/news

21st Century Learning (Transforming Learning Everywhere)

Through 21st Century Learning, we aim to improve student achievement and equity. In order to achieve this, we are working towards ensuring that students and staff have access to the resources and digital learning tools available within every instructional space. This also enables students to use tools to access the Internet when and where they want to in support of their learning. We recognize that the wealth and power of effective teacher instruction with digital tools is vital to prepare students for their ongoing and future achievement.

Video: http://bit.ly/1bvWgbG Website: http://www.hwdsb.on.ca.ca/learning/21st-century-learning Video: https://www.youtube.com/watch?v=2q3eR_P-g9A Website: http://www.hwdsb.on.ca/board/transforming-learning-everywhere/

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Appendix B

As part of Hamilton‐Wentworth District School Board’s (HWDSB) commitment to be accountable to its community stakeholders, the Board informs its stakeholders of its budget for the upcoming school year to show how it uses its resources wisely, efficiently, effectively and equitably.

Hamilton‐Wentworth District School Board’s Strategic Directions focus on Achievement Matters, Engagement Matters and Equity Matters. We have created many strategies to meet these directions. Six of these strategies are our focus for the 2015/2016 Budget. Through our budget we will supply additional resources, if available, to support our budget priorities above the level of funding that is provided by the province. We would like your comments and views on these priorities. As such, HWDSB has developed a survey to gather feedback on our proposed Board wide priorities and your responses will help HWDSB’s Trustees further refine HWDSB’s budget to benefit our students and staff in 2015/2016.

Please complete this survey by February 27, 2015 4:00 pm

Paper surveys should be mailed to the following address and received by the above‐stated date.

Hamilton‐Wentworth District School Board 20 Education Court

Hamilton, ON L9A 0B9

Attention: Research Officer (E‐BEST)

This survey is voluntary. All responses will remain anonymous and confidential. Responses will be compiled and reported in general format and will not link answers to any individual or group. Data will only be accessed by E‐BEST, HWDSB’s research department.

If you have any questions or concerns, please contact Stacey Zucker, Superintendent of Business Services at 905‐527‐5092, extension 2500 or by email at szucker@hwdsb.on.ca

2015/2016 HWDSB Budget Priorities Consultation

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Appendix B

PART A: ABOUT YOU

1. Please indicate which group you belong to:

□ Parent/Guardian

□ Community □ Group/Member HWDSB

□ Student □ HWDSB Staff Member

1a. If you indicated that you represent a Community Group/Member, please answer the following:

Your organization or affiliation (if applicable):

Your position in the organization (if applicable):

If you’re completing this survey on behalf of a group, please indicate the number of individuals in the group that have provided this feedback:

2. Do you have children in an HWDSB school?

□ Yes

□ No

2a. I f yes, p lease indicate the number of children you have in an HWDSB school:

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PART B: 2015/2016 HWDSB Budget Priorities

HWDSB defines a priority as "initiatives and/or programs to which the board is committed to and would direct funds to if financially possible". The following table lists the priorities that HWDSB is committed to for 2015‐2016. The table also provides a definition for each priority alongside links to examples of programs related to each priority and webpages where more information can be found.

Priority Definition Example of program related to priority Improving Mathematics

Like the province, HWDSB continues to have challenges. We are focusing our efforts on new math initiatives across all schools to support students with mathematical fluency and problem solving. One of these initiatives is web‐ based gaming math resources to engage our students at school and at home. Another resource is an assessment (diagnostic) resource that supports teachers and students in knowing their strengths and areas for improvement. With this information, teachers can provide more precise instruction for the whole class or small groups with a focused student task.

Video: http://bit.ly/LQivnv

Website: http://www.hwdsb.on.ca/wp‐ content/uploads/meetings/Information‐Nights‐ Invitation‐1384443053.pdf

http://www.hwdsb.on.ca/blog/hwdsb‐learns‐ about‐students‐through‐eqao‐osslt‐results/

Program Strategy

We want all students to have what they need to succeed at any one of our schools. We are listening to what our students tell us they need and what interests them.

Our Goal is to improve student success in reading, writing and a focus on math, by providing equity of access. Our Program Strategy focuses on making every school a great school, giving students more choice, and providing the same opportunities to all students.

Video: http://bit.ly/1d8anX8

Website: http://www.hwdsb.on.ca/board/program‐ strategy/

School Revitalization

We are committed to all schools being great schools with expanded opportunities and choices, so that students have the necessary facilities to be fully engaged in their learning, leading to them achieving their goals.

Video (Bellmoore Opening): http://bit.ly/1bxBETJ

Website: http://www.hwdsb.on.ca/board/facilities‐ master‐plan/

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PART B: 2015/2016 HWDSB Budget Priorities

Priority Definition Example of program related to priority Special Education

We believe all students can succeed. The Board endeavours to meet the needs of all special education students in the most enabling environment, in accordance with parental preference. We recognize that our students have diverse learning needs that require varied supports and programs, and therefore we provide a continuum of special education supports and services which included regular and special class placements. We strive to provide programming and support whenever possible within our students' home school.

Video (Westdale Spec Ed Class): http://bit.ly/1jO1qHL

Website: http://www.hwdsb.on.ca/parents/special‐ed/

Student Supports

All students need a safe, accepting and welcoming environment that contributes to their overall well‐being and achievement. Professionals with diverse training and expertise work collaboratively to support our students' academic, social, and emotional development, responding to the unique and varied needs of students, schools and their communities. Our Oral Language / Early Reading and Positive School Climate (which encompasses Safe Schools, Equity & Inclusion, Mental Health) work reflects our commitment to the achievement and well‐being of our students.

Video (Profiling Excellent Program Awards): https://www.youtube.com/watch?v=GI_FwEn49c0 Website: http://www.hwdsb.on.ca/news

21st Century Learning (Transforming Learning Everywhere)

Through 21st Century Learning, we aim to improve student achievement and equity. In order to achieve this, we are working towards ensuring that students and staff have access to the resources and digital learning tools available within every instructional space. This also enables students to use tools to access the Internet when and where they want to in support of their learning. We recognize that the wealth and power of effective teacher instruction with digital tools is vital to prepare students for their ongoing and future achievement.

Video: http://bit.ly/1bvWgbG Website: http://www.hwdsb.on.ca.ca/learning/21st‐century‐learning Video: https://www.youtube.com/watch?v=2q3eR_P‐g9A Website: http://www.hwdsb.on.ca/board/transforming‐learning‐everywhere/

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PART B: 2015/2016 HWDSB Budget Priorities

Using the followings tables, please comment on the priorities HWDSB has identified for 2015‐2016. You may comment on as many priorities as you wish.

Question 1: Do you think HWDSB should be committed to this priority?

Priorities YES NO

Improving Mathematics ∆ ∆

Program Strategy ∆ ∆

School Revitalization ∆ ∆

Special Education ∆ ∆

Student Supports ∆ ∆

21st Century Learning ∆ ∆

Question 2: What direction(s) should HWDSB take with regard to this priority?

Priorities Post more

information about this priority on the

HWDSB website

Allocate additional resources to students, schools and clusters on

a per‐need basis

Engage in consultation with expert groups and committees

(e.g., Parent‐Involvement Committee)

Improving Mathematics ∆ ∆ ∆

Program Strategy ∆ ∆ ∆

School Revitalization ∆ ∆ ∆

Special Education ∆ ∆ ∆

Student Supports ∆ ∆ ∆

21st Century Learning (Transforming Learning Everywhere)

∆ ∆ ∆

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PART B: 2015/2016 HWDSB Budget Priorities

Question 3: Please indicate additional direction(s) for any of the following priorities that HWDSB is committed to for 2015/2016:

Priorities Additional direction:

Improving Mathematics

Program Strategy

School Revitalization

Special Education

Student Supports

21st Century Learning (Transforming Learning Everywhere)

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PART B: 2015/2016 HWDSB Budget Priorities

Question 4: Please list additional priorities that HWDSB should consider for the 2015/2016 Budget.

Thank you for your feedback.

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COMMITTEE REPORT

Presented to: Board Date of Meeting: January 26, 2015 From: Program Committee Date of Meeting: January 15, 2015

All committee meetings were held Monday, December 15, 2014 in Room 301. Kathy Archer, Christine Bingham, Larry Pattison and Todd White were present. Program - Meeting was from 5:50 to 5:55 pm. A. Election of the Chair Moved by Todd White: That Kathy Archer be elected as Chair of the Program Committee. Carried Unanimously.

**************************************

The committee held a meeting from 6:13 to 9:30 pm on January 15, 2015 at 20 Education Court, Hamilton, ON, in Meeting Room EC-301 with Kathy Archer presiding.

Members present were: Kathy Archer (Chair), Christine Bingham, Penny Deathe, Larry Pattison, Todd White.

************************************** INFORMATION ITEMS: B. Review of Committee Terms of Reference and Mandate There was discussion on the Terms of Reference including membership, quorum, staff resources and mandate. Introductory information will also be provided at the upcoming Information Session. C. Positive School Climate Report There was discussion on content of the Positive School Climate Report. Main points focused on the tiered intervention strategy, action plan, school climate survey, suspension data and expulsion data. A listing of descriptors to identify the higher impact infractions for uncategorized suspensions will be prepared for trustee information for a future Program Committee meeting. To enhance the presentation and articulation of survey data, an interpretation of survey results including challenges and trends will be incorporated into the Positive School Climate Report for next year. D. Update on Transitions The Committee considered an update on Secondary Transitions. Early leaver reports will be reviewed to determine if student numbers have dropped on the mountain, specifically for former Hill Park students. Committee members moved to private session, as per the Education Act, Section 207.2 (b) the disclosure of intimate, personal or financial information in respect of a member of the board or committee, an employee or prospective employee of the board or a pupil or his or her parent or guardian. The Program Committee has requested that the Mountain Transition be noted as part of the Transition Update as a standing item on the committee agenda going forward and would like updates specific to school culture, engagement (including parent engagement), staff training and support.

Respectfully submitted, Kathy Archer, Chair of the Committee

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Committee Report

Presented to: Board Meeting date: January 26, 2015

From: First Nations, Métis and Inuit Community Meeting date: December 10, 2014 Advisory Committee The committee held a meeting on Wednesday, December 10, 2014 from 4:00 p.m. to 6:00 p.m., 20 Education Court, Hamilton, Ontario, with Christine Joseph-Davies presiding.

Members present were: Bailey Braisby, Chase Maracle-Mclean, Rebecca Doreen, Monique Lavallee, Mary Bearfoot, Christine Joseph-Davies, Shyann Jenkins, Christine Bingham, and Larry Pattison.

Guests present were: Stephanie Skye, Hamilton-Wentworth Regional Indian Centre, Brionne Asham, Sir Winston Churchill Support Program, Sue Pasian, HWDSB.

**************************************

Elder’s Opening – Meeting was opened by Brionne Asham, Aboriginal Engagement Worker. ACTION ITEMS: A. FNMI Advisory Representative to Parent Involvement Committee (PIC) HWDSB Parent Involvement Committee has a seat available for a representative from FNMI Committee. Interested committee members can contact Superintendent Sharon Stephanian for more information. INFORMATION ITEMS: B. Election of Chair Chair: Ron McLester; Co-Chair: Christine Joseph-Davies through self nomination. C. Committee Mandate Superintendent Sharon Stephanian provided a general context for the committee given that this was the first meeting for some members. This included a review of system priorities, related policy and directive and the Trustee Work Plan which includes a report on the achievement of our First Nations, Metis, and Inuit students.

D. Terms of Reference The Committee spent several meetings last year developing the document in alignment with the general Terms of Reference for all Trustee Advisory Committees. Committee members are asked to review in advance of our next meeting where we will seek approval. E. Supports and Resources for FNMI The committee received high level presentations on the following:

• Programming (elementary and secondary) – Geeta Malhotra • Aboriginal Community Liaison Support – Jenny Dupuis • Support Programs in Partnership with NIWASA – Monique Lavallee, Amy Smith and Brionne

Asham • SHAE Program – Strengthening Hamilton Aboriginal Education – Stephanie Skye

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• Camp Power – Sue Pasian • Social Work Support – Jenny Dupuis for Kristina Zito

F. PRO Grant Update HWDSB partnered with HEDAC to submit a Parent Reaching Out Grant. We have received $9,000 to support the application.

G. Items deferred to January 2015 meeting

• Terms of Reference • Data ownership related to Self-ID

Elder’s Closing – Meeting was closed by Brionne Asham, Aboriginal Engagement Worker

Respectfully submitted,

Christine Joseph-Davies, Co-Chair of the Committee

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Committee Report

Presented to: Board Meeting date: January 26, 2015

From: First Nations, Métis and Inuit Community Meeting date: January 7, 2015 Advisory Committee The committee held a meeting on Wednesday, January 7, from 4:00 p.m. to 6:00 p.m., 20 Education Court, Hamilton, Ontario, with Christine Joseph-Davies presiding .

Members present were: Christine Joseph-Davies, Mary Bearfoot, Shyann Jenkins, Bailey Braisby, Rebecca Doreen, Monique Lavallee, Larry Pattison, Christine Bingham and Jenny Anderson.

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Elder’s Opening – General welcome by Co-Chair Christine Joseph-Davies to the meeting in the absence of an Elder.

ACTION ITEMS: No action items INFORMATION ITEMS: A. Child Care Modernization Act (Bill 10) The Committee received a high level presentation from Jenny Anderson identifying concerns related to Ontario Education Numbers (OENs) being attached to post-secondary students. Superintendent Stephanian will invite a staff member from Ebest to our next meeting to outline any potential implications for HWDSB. B. Sir Winston Churchill Space Allocation for Youth Support Program Superintendent Sharon Stephanian has followed up with School Principal and Superintendent of Student Achievement. Principal is identifying space to be used for a support room and expansion. C. Voluntary, Confidential, Self-Identification Strategies Superintendent Sharon Stephanian provided a general context for the Committee. Committee members engaged in providing feedback and input on the removal of barriers to the self-identification process. D. PRO Grant The Committee received an update on the $9,000 grant received by HWDSB in partnership with HEDAC (Hamilton Executive Directors Aboriginal Coalition). Committee members also provided input on how to best engage parents. E. Items deferred to February 2015 meeting

• Terms of Reference • Bundled Arrows Project Update

Elder’s Closing – Rebecca Doreen thanked the committee in the absence of an Elder.

Respectfully submitted,

Christine Joseph-Davies, Co-Chair of the Committee

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Committee Report

Presented to: Board Meeting date: January 26, 2015

From: Parent Involvement Committee/SEAC Meeting date: December 9, 2014

The committee held a meeting on Tuesday December 9, from 6:30 p.m. to 9:30 p.m., in Room 180A at 20 Education Court, Hamilton, Ontario, with Kevin Baglole presiding.

Members present were: Melanie Roberts, Tyler McNeil, Molly Griffioen, Emily Bolyea-Kyere, AnnMarie Dyment, Tracy Upham, , Alison Bailey, Rukhsana Nadeem, Margaret Reid, Paul Reilly, Shelley Stacey, Sandra Binns, Susan Pretula, Christina Wood, Amanda Fehrman, Lindsay Snell Allison, Sue VanEgdom, Judy Colantino, Kevin Baglole, Todd White, Alex Johnstone, Larry Pattison.

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ACTION ITEMS; A. Facilitated Session on “Values We Engage by” – S. Woon Shelley Woon facilitated a session to create meeting norms and values for PIC and SEAC.

INFORMATION ITEMS:

A. Presentation by the Ontario College of Teachers – S. Stephanian Paul DiIanni from OCT provided an overview of the functions of the College and answered questions.

Respectfully submitted,

Kevin Baglole Chair of PIC Committee

Judy Colantino Chair of SEAC

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Committee Report

Presented to: Board Meeting date: January 26, 2015

From: Parent Involvement Committee (PIC) Meeting date: January 13, 2015 The committee held a meeting on January 13, 2015, from 6:30 – 8:30 p.m., at the Education Centre, 20 Education Court, Hamilton, Ontario, with Kevin Baglole presiding.

Members present were: Melanie Roberts, Molly Griffioen, Christina Jean Pierre, Shannon Collerman, Emily Bolyea-Kyere, AnnMarie Dyment, Marwan Masri, Susan Millman, Angela Murchie, Tracy Upham, Kevin Baglole, Alison Bailey, Kathy Borer, Rochelle Butler, Sandra Mallett, Margaret Reid, Paul Reilly, Sandra Binns, Kim Strecker, Jeff Reynolds, Shawna MacLellan, Lindsay Snell Allison, Sue VanEgdom.

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ACTION ITEMS: A. Norms and Values Shelley Woon facilitated a continuation of the session held at the Dec. 9, 2014 meeting to further refine working norms and values. INFORMATION ITEMS: B. Canada Learning Bond Rachelle Moore from the City of Hamilton provided an overview of this program which provides an opportunity for parents to save for their child’s education. C. Board Foundation Julie Densham, Foundation Development Officer, provided a history and overview of the HWDSB Foundation. D. Defibrillators in Schools Update provided regarding recent machines donated to HWDSB. All Hamilton schools will now have a machine on-site. E. Standing items Updates were provided for the following Standing items:

• Home and School • Policy • Standing Committee and/or Board update • Communication Sub-committee • Membership Sub-Committee • Profiling Volunteer Excellence Sub-committee

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F. By-Law training School Councils were offered By-Law Training in November. Individual School Council training is also available. Sample By-Laws and related material are available on the Board website.

Respectfully submitted,

Kevin Baglole, Chair of the Committee

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