noaa nrda data management webinar

NOAA NRDA Data Management

Webinar

FTP Site:www.researchplanning.com/downloads

Please download and print these instructions!

Sampling Forms & Instructions


Detailed Instructions on Using the Field Sample Information and COC spreadsheet


Data Management Instructions•Location Code•Compiling Field Data•Naming Conventions•Uploading Field Data


Shipping Guidance

Sampling GuidanceFTP Site:www.researchplanning.com/downloads

Electronic Field Sample Form: TOC

Electronic Field Sample Form: Sample Collection Form

Electronic Field Sample Form: COC

Print *this* sheet and send with lab samples

Make sure samples are labeled with the correct

sample ID

Location Code MapsFTP Site:www.researchplanning.com/downloads

Location Code Maps

Determining Location Code:1.Navigate to the Index Maps folder2.Open the Index Map for your state3.Determine the correct map number

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Location Code Maps

Determining Location Code:4.Navigate to Sample Grids folder5.Open the file corresponding to your map number6.Determine the correct grid cell and note the Location Code

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Location Code Maps

Determining Location Code:7.Note the Location Code on your Sample Collection Form

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Location Code Maps

Water-Based Sampling: Given the extent of the Gulf activities, for water-based sampling please use the following convention:

-- GU = Gulf of Mexico-- EC = East Coast-- Degree Latitude -- Degree Longitude

For example, if you are sampling in the Gulf of Mexico at 27.30 North and -88.30 West, your code would be GU2788.

Sample ID naming Convention • LocationCode – DateCode - Matrix SamplerTeam# Sample#

– 6-digit Location code– 5-digit date: year letter and mmdd.

• A=2010, B=2011

– Matrix letter, 2 or 3-digit sample team #, and 2-digit sample number

• EXAMPLE: LAAM24-A0502-T0102 • LocationCode = LAAM24; Date = 5/2/2010,

Matrix=Tissue; Sample Team # = 01; & Sample # = 02• NOTE: Water Column data on Vessels (cruises) can use the cruise

naming convention for Sample ID. (E-mail [email protected] for more information)

Water Column CruiseSampling ID Convention

Example for Brooks McCall (BM):BM4211-WA01

•Station ID = BM42•Niskin (or other sampler) Bottle # = 11, •“-“, •Sample Matrix = WA•Water Subsample Number # = 01

Sample Matrix: WA=Water, SP=Surface Petroleum, BL=Blank

Subsample number: Numbering system starts at 01 for each type of sample collected, 99 for surface sample.

For more information logon to SMU Wiki:https://www.st.nmfs.noaa.gov/confluence/display/OOP/HomeFor login information email: [email protected][Relevant documents under “Data Management”]

Taking NRDA Photography

• Validate Field Sample Photos

• Provide a Visual Description of Field Conditions and Operations

Why?

What do you need?GPS Unit

Home > TrusteesONLY > Sample Data > 0_Instructions_and_Forms > Field_Photo_Validation_Documents

Helpful GPS/Photo Documents on Trustee FTP:

Digital Camera

Requisite GPS Settings:1) GPS/Camera must be set to local time (Set to 24-hour Military Time) Garmin GPS: Turn GPS Unit ON> Menu > Setup > Time > Time Format = “24 hours”

2) Datum = “WGS 84”Turn On GPS > Menu > Setup > Units > Map Datum = “WGS 84”

Tracks (or “Track Log”): The “breadcrumb trail”; a stream of continuous data points recorded when the unit’s Track Log is turned on, saved to GPS’ memory (ex. overflight path, extent of assessed shoreline)

GPS Terms: Tracks and Waypoints

Waypoints: A specific location manually captured by the user and saved to GPS’ memory (ex. location of marine debris object, location of sample).

3) Set Track Log to “Wrap When Full”Turn On GPS > Menu > Tracks > Track Log (Track Log = “On”) > Setup > Check “Wrap When Full”

4) Set GPS to Decimal DegreesGarmin GPS: Menu> Menu > Setup> Units > Position Format > hdd.ddddd

When using GPS in the field:

1) Take a photo of your GPS unit with the Date/Time (with seconds!)

(Press “Menu” twice)

Make sure it is Clearly Visible(double-check on camera)

2) Record a Waypoint when you take a sample

When taking photos in the field:1) Remember to take multiple photos at each sample point – perspective is

important! Take a photo zoomed into the area of interest and then take it in context of the surrounding area.

2) Take photos to the “tell a story” of the sampling effort (i.e., record other events, other activities of interest)

3) Do not delete photos4) Do not open photos before zipping – may change metadata

Returning from the Field:

1) Connect your GPS unit to your computer (remember your cables)

2) Start Garmin MapSource

a) Click on the “Receive from Device” icon.b) Click Find Device (the name of your GPS unit will appear)c) Under “What To Receive” > Click only Waypoints and Tracksd) Click “Receive” (you will now see the tracks/waypoints for that day)

3) Save .gdb and .gpx filesa) File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type: .gdb)b) File > Save As… > “YYYY_MMDD_LastName_FirstName” (Save as type: .gpx)

4) Fill out NRDA Photo Logger FormHome > TrusteesONLY > Sample Data > 0_Instructions_and_Forms > Field_Photo_Validation_Documents > Photologger_Form

2010_0515_Herter_John.zip2010_0515_Herter_John.zip

•COC Form•FedEx Labels•NRDA Sample Collection Form•Log Book entries related to samples

•COC Form•FedEx Labels•NRDA Sample Collection Form•Log Book entries related to samples

ScannedCOC Documents

•Field Sampling form.xls (either from NOAA Field Sampling

Form or “Flat-File” Form)

•Field Sampling form.xls (either from NOAA Field Sampling

Form or “Flat-File” Form)

Sample Data

• Photos•.gpx + .gdb file• Photo Logger Form

• Photos•.gpx + .gdb file• Photo Logger Form

Photos

Post to FTP:http://www.researchplanning.com/downloads

After you upload your data to:Home > Trustee Private

Communications > Sample Data > YYYY_MMDD > YourZip.zip-Email [email protected] to alert us to download

• We bring your data into the NRDA Database

• Then pass location coordinates to ERMA and uploaded onto:https://gomex.erma.unh.edu

• We also upload images to the ftp:Home > BP_Trustee_NRDA > Maps >

Operational

2010_0515_Herter_John.zip2010_0515_Herter_John.zip

NRDA Database

Thank you!Email Questions to:

[email protected]