SOUTHAMPTON COUNTY BOARD OF SUPERVISORS Regular Session i July 28, 2020

4. REPORTS

A. Sheriff’s Office B. Animal Control C. Building Permits D. Cooperative Extension E. Treasurer’s Office F. Blackwater Regional Library G. Solid Waste Quantities H. Personnel

Calls For Service

Received

Sheriff - Calls For Service 482 2,711

Sheriff - Traffic Stops 262 1,570

Animal Control Calls 87 611

Fire Responses 148 762

EMS Responses 198 1,167

911 Center

Telephone Calls

Total Calls 4,081 22,576

911 Landline Calls 177 654

911 Wireless Calls 546 2,833

Admin Calls Received 2,509 14,393

Admin Calls Made 849 4,696

Wireless vs Total 911 75.52% 81.24%

Wireless vs All Calls 16.89% 15.84%

Total 911 vs All Calls 22.37% 19.50%

Ring Time

Statistics

0 to 10 seconds 3,161 96.8% 17,430

11 to 20 seconds 74 2.3% 439

21 to 30 seconds 30 0.9% 120

Greater than 31 secs. 0 0.0% 4

Busiest Call Hour Jan 27 10:00AM 22 calls Jan 27 10:00AM 22 calls

Community

Notifications

Notifications 7 13

Emails 2,399 5,298

Text Messages 2,879 6,390

Calls Complete 7,922 16,096

Weather Warnings 2 6

Contacts Complete 17,551 36,407

Jun Date

Month Of Year-To-

Southampton County Sheriff's Office

2020 Activity Report

Month Of Year-To-

Jun Date

Jun Date

Year-To-

Date

Month Of

Jun

Month Of Year-To-

Total Number of

Rescue Calls

Total Rescue Calls 198 1,167

Total Number Calls # Calls

Boykins Rescue 36 249

Capron Rescue 31 159

Courtland Rescue 54 338

Ivor Rescue 34 186

Franklin/Hunterdale Rescue 59 300

Greensville Rescue 0 1

Windsor Rescue 0 2

Waverly Rescue 0 0

16

Zone Car 0 0

Helicopters Requested 2 14

Fire Department Calls

Fire Calls

Total Calls By Station 148 762

Boykins Fire 11 101

Branchville Fire 2 21

Capron Fire 16 57

Courtland Fire 20 105

Hunterdale Fire 29 118

Ivor Fire 9 44

Drewryville Fire 9 39

Sedley Fire 10 51

Newsoms Fire 11 74

Franklin Fire 25 130

Wakefield Fire 6 22

Windsor Fire 0 0

Emporia Fire 0 0

Forestry 0 3

Fire Department First Responders (not included in above count)

Sedley 6 31

Newsoms 7 62

Month Of Year-To-

Southampton County Sheriff's Office

2020 Activity Report

Date

Jun Date

Year-To-Jun

Month Of Year-To-

Jun Date

Traffic Offenses Total 249 1,730

Other Traffic Offenses 216 1,556

Reckless Driving 12 75

DUI 4 19

Drive Suspended 17 80

Warrants Served 96 384

Civil Papers

Served

Child Support Order 23 124

Confess Judgement 0 0

Detention Order 1 3

Garnishment Summons 17 175

Motion For Judgement 5 11

Notice 69 262

Order 3 6

Petition 0 2

Protective Order, Emerg 9 61

Protective Order, Prel 11 41

Protective Order, Final 3 11

Prot Order Removal 0 5

Show Cause Summons 26 139

Subpeona/Comm Atty 191 530

Subpeona 277 1,050

Subpeona Duces Tecum 1 9

Summons 154 789

Summons Ans Inter 1 10

Summons Unlaw Det 0 139

Transportation Order 7 64

Warrant in Debt/Detinue 44 447

Writ of Fieri Facias 0 3

Writ of Possession 0 10

Writ of Poss/Unlaw Det 0 64

Other 0 0

Monthly Totals 842 3,955

Jun Date

Month Of Year-To-

Southampton County Sheriff's Office

2020 Activity Report

County of Southampton Office of the Sheriff

Post Office Box 70 Courtlan~ Virginia 23837

Office: 757-653-2100 Fax: 757-653-9452

Report to the Board of Supervisors

For the month of Jun-20

The following activities were conducted by Animal Control:

11 Stray

0 Injured or Ill

0 Cats Handled

12 Dogs Handled

0 Cats, Surrendered by Owner

1 Dogs, Surrendered by Owner

1 Cat Bite -

Agriculture

Southampton County Extension Report May 16, 2020 - July 15, 2020

Jordan Jones, Extension Agent, 4-H Josh Holland, Extension Agent, ANR

Debbie Estienne, USS Jennifer Cuthbertson, 4-H Program Assistant

Neil Clark, Extension Agent, ANR

• Worked with a grower to determine deficiency issues in their blackberries. • Planted a soybean variety trial to provide growers in the county with local yield data for making seed purchase decisions. • Planted an Enlist soybean research trial to understand the new technology available to growers. • Made alternate preparations to various programs due to COVID-19 guidelines. • Processed over 44 soil samples informing 11 growers of precise nutrient needs for their planned crops adding to their

profitability while also protecting water quality. • Proctored 2 Pesticide Tests for private applicators. • Collected 267 pesticide jugs for recycling. • Assisted and delivered weekly forestry webinars to 73 cumulative participants • Cat 2 and 6 pesticide recertification by webinar to 105 ppts • Sent Ag Newsletter out to over 165 producers and agricultural industry partners. • Provided information to 36 individuals concerning lawn and landscape, pest ID and control recommendations, crop

production, agricultural economics, pruning, soil testing, and livestock issues.

Youth Development

• Made adjustments for in-person 4-H programming, including 4-H summer camps that have been cancelled for the summer to slow the spread of the COVID-19 pandemic.

• Preparations for online and distance programming are being made by Jones and Cuthbertson. They will start roll-out in May and are scheduled to last until August.

• Jones conducted virtual camp activities administered by Airfield 4-H Center. • Jones held a Livestock Superintendent meeting in order to develop alternative plans for the 2020 livestock show. • Jones posted a flyer asking youth to create Thank You cards for first-responders on Facebook and sent the flyer to the club

leaders. Cards will be donated to Southampton Memorial Hospital. • Jones and Cuthbertson conducted a virtual photo contest for county youth. • Jones is assisted with a virtual farm to table program that will be available state-wide. • The Britches & Boots 4-H club and the Airfield Swamp Shooter are taking a break until they are given the "OK" for in-person

programming. • The SoCo Livestock club is currently having virtual activities for its members.

Administrative

• All - participated in numerous conference calls and Zoom meetings related to adjustments to Covid-19 • Estienne attending classes via zoom for CAFM -Introduction to Fiscal Support • Jones participated in several professional development courses such as working with volunteers and grant writing. These

courses will be helpful in expanding the local 4-H program.

Contacts for this month: 41 face-to-face; 516 Zoom; 106 calls; 180 mailings; 357 emails; reached 640 people via internet & social media

Southampton CountyTreasurer's Report

February 2020

Summary of Cash Balances, end of month:

Cash on Hand $1,000.00

Checking Accounts:

Farmers Bank Checking 11,114,568.54

Sona Bank 124,771.87

Farmers Bank Escrow 438,658.56

Va Investments Pool 5,087,889.59

TOTAL $16,766,888.56

Southampton CountyFEB 2020

INTEREST BEARING ACCOUNTS RATE CURRENT YEAR-TO-DATE

1. Farmers BankBlackwater Regional Library 0.30% 35.94 76.83Law Library Account 0.10% 1.61 3.33Water/Sewer Enterprise 0.15% 5.83 12.06Food Services 0.30% 70.37 70.37

2. Sona BankAsset Forfeiture Fund 0.05% 0.20 0.43Forfeiture Account 0.25% 9.16 19.35Commonwealth Atty 0.05% 0.58 1.22Southampton Co. MM 0.25% 6.91 14.56

3. Farmers Bank Ambulance Fees 1.00% 75.79 134.47Money Market 1.00% 0.00 0.00

TOTAL $206.39 $332.62

BANKERS ACCEPTANCES/INVESTMENTS

1. Farmers 0.05% 0.00 1.02

2. Va Investment Pool 1.72% 6,973.07 14,617.87

TOTAL $6,973.07 $14,618.89

GRAND TOTAL $7,179.46 $14,951.51

Library Director’s Report

May 2020

Staff Updates: Franklin:

Vacancy – PT Library Assistant Central:

Vacancy - Library Director Workshop and Training Reports: 4/25/20 – Mitigating Covid-19 for Museums, Libraries, and Archives – Doctors from the Centers for

Disease Control presented guidance tips and ideas for community and environmental disinfection, and a

discussion of how libraries, archives, and museums can help mitigate Covid-19 when working with

paper-based, circulating, and other types of collections. This webinar was very informative and useful in

how to combat covid-19 and how to disinfect, social distance and interact with the public when we

reopen.

Donna Pope - Courtland

4/25/20 – Mitigating COVID-19 When Managing Paper-Based, Circulating, and Other Types of

Collections – Dr. David Berendes and Dr. Catherine Raspberry discuss how library staff can follow the

CDC’s guidelines during the Covid-19 outbreak. Dr. Catherine Raspberry covered social distancing,

having an emergency plan and going over staff sick leave policy. Dr. David Berendes talked about how

library staff can maintain a sanitized environment. He recommends cleaning highly touched areas at

least once a day with detergent and water. However, if there’s a case in the facility, Dr. Berendes

recommends closing off the area that the infected person came into contact with for 24 hours, at least,

for the air particles to dissipate. After 24 hours, janitorial staff can go in and sanitize hard, non-porous

surfaces with EPA recommended cleaners and electronics with alcohol based wipes. When handling

circulating material Dr. Berendes suggests: practice good hand hygiene, wipe items with plastic covers

with alcohol wipes or quarantine the item for 24 hours. Overall, this webinar was very informative with

helpful tips on keeping a safe and sanitized environment.

Bethany Hardy – Windsor

4/29/20 – Graphic Novel Collection and Programming – The webinar was broken down into 3 parts:

collection development, short history and programming ideas. The presenter gave website and

newsletter suggestions for collection development ideas (ALA, YALSA, No Flying, No Tights, and Diamond

Bookshelf). He gave a history of Graphic Novels and Manga. And lastly gave a few programming ideas

such as Free Comic Book Day, Crafts using weeded GN (decoupage, origami…) and Comic/Manga

drawing (he suggested an expert or professional for this program)

I plan to check out the suggested websites to see how their suggestions compare to our inventory.

Holly Fowler - Courtland

Current Events in Administration:

Throughout the month of April, administrative staff have continued to complete daily tasks by

telework and periodic branch visits.

The Collection Development Manager has focused on adding to our electronic resources to

ensure materials are available to patrons during the closure. Monthly materials orders (new

releases of books, DVDs, etc) are being compiled as usual; orders will be placed once the library

reopens and deliveries can resume. We are currently issuing virtual cards to patrons through

info@blackwaterlib.org to allow them use of our electronic materials during the closure;

March/April 2020 – staff issued 116 virtual cards. Patrons may also use this email to ask

questions of library staff.

Branch Managers are teleworking, and monitoring email, to communicate with administration

and patrons. All voicemails directed to Branch Managers, and the Circulation Desk, are

forwarded to the Branch Manager’s email. Phones are set up to allow managers to return calls

from home using the branch telephone number; this ensures the manager’s personal number

remains private.

Administrative staff have communicated with the localities to have each branch deep cleaned

prior to reopening to staff and patrons. Branches not covered by Public Works, or localities

without deep clean abilities, are scheduled to be cleaned by other means. Materials are

available for staff to continue disinfecting once the library reopens, sneeze guards will be in

place at each circulation desk, and masks and gloves are on order for staff use. Debbie Carter

graciously had all materials needed delivered to her home, and then transported them to the

library to distribute to the branches.

Debbie Carter and Bonnie Lauver have diligently reviewed locality budget proposals for any recommended funding changes. At this time, we are only aware a proposed cut from Surry County. Bonnie L. has been in contact with the county administrator to discuss the proposed cut and what it will mean for the Surry Branches. COVID-19 has placed the library in unchartered territory. Blackwater Regional Library has a reopening plan in place to begin the process of the return of staff and patrons to the library. All plans are dependent on the Governor’s Executive Orders and phased openings currently recommended by the Governor’s Office. The intention is to create a soft opening to allow staff to acclimate, prepare the branches for the public, and allow some services to return on a limited basis. Phase 1 (tentatively set for May 26, 2020 or June 1, 2020) – reopening buildings to staff only, reopening books drops for returns, and allowing patrons to begin placing holds for curbside pick-up. During this time, staff will rearrange furniture and computers to allow social distancing once the branches reopen to the public, floors will be marked to indicate 6ft increments, and in the larger branches, aisles may be marked to indicate “one-way” directions for better patron flow. Daily disinfecting of returned materials, surfaces and high traffic areas will be a

mailto:info@blackwaterlib.org

continuous effort throughout the day. Phase I will continue until we reopen to the public June 11, 2020 (tentative). Phase 2 (tentatively set for June 11, 2020) – reopening buildings to the public, resume normal operating hours, patron and staff computers will be arranged to observe social distancing, library seating and study tables will be arranged to observe social distancing, no public meeting room use (through August), and all summer reading activities will be take home packets (no in-house group activities) to encourage the continued use of social distancing. Curbside service will still be available by request for those uncomfortable visiting inside. Daily disinfecting of surfaces and high traffic areas will be a continuous effort throughout the day. Limiting the number of people in the library will depend on the Governor’s Orders in place at the time the library reopens.

Wireless Usage:

Carrollton – 49

Claremont – N/A

Courtland – 228

Franklin – 101

Smithfield – 197

Surry - 383

Wakefield – 194

Waverly – 65

Windsor – 181

SOLID WASTE QUANTITIES

FY 2013(tons)

FY 2014(tons)

FY 2015(tons)

FY 2016(tons)

FY 2017(tons)

FY 2018(tons)

FY 2019(tons)

FY 2020(tons)

July 761 822 818 800 717 720 896 848August 775 731 688 632 787 851 910 806September 662 702 747 724 710 735 697 714October 730 735 688 726 804 785 887 822November 681 620 597 710 747 761 904 701December 598 739 811 800 681 677 842 857January 735 604 584 586 756 504 990 823February 568 609 517 642 664 888 831 689March 617 681 812 895 807 769 923 948April 798 805 844 733 789 798 1,035 1,031May 752 758 720 733 832 942 1,030 907June 656 698 747 840 770 826 891 923

Monthly Average 694 709 714 735 755 771 903 839

DATE DEPT SALARY

EMPLOYEES HIRED:

Glenn Owens 7/1/2020 Utilities $30,418Austin Magruder 7/6/2020 Chowan Basin $40,330

EMPLOYEE RECLASSIFICATIONS:

EMPLOYEES RETIRED:

EMPLOYEES SEPARATED:

Bradley J. Taylor 6/25/2020 Sheriff's Office $37,714

COMPENSATION BOARD ADJUSTMENTS:

EMPLOYEES ON MILITARY LEAVE:

NONE

SOUTHAMPTON COUNTYPERSONNEL CHANGES

July 2020

No. 4.pdfSheriffs OfficeAnimal ControlJune 2020 Building Permits ReportExtensionBoard Agenda Treasurer's Report February 2020Library_Maysolid waste quantities_simpifiedPersonnel