niceville high school band new parent meeting 2016-2017 high school band ... for marching band and 8...

Niceville High School Band

New Parent Meeting – 2016-20171963

39 members

2016-2017

Over 320 members

NHS Eagle Pride – Over 50 Years of Excellence!

Welcome to the

Niceville High School Band…

www.nhseaglepride.com

AGENDA

• Welcome

• Meet the Directors

• Communication

• Band Procedures & Policies

• Fee$

• Band Booster Association

As a Member of the Eagle Pride Band, You

become part of a long tradition of excellence!

Performing on

the field . . .

. . . in Parades . . .

… and on the Stage.

…but we can’t do it without the help of our

parent volunteer army


Meet the Directors

Dan Wooten, Director of Bands

Jeff Adams, Associate Director of Bands

Patrick Carnahan, Assistant Director of Bands


“The NHS Band program has but

one mission…to create educated

consumers of music and well-

adjusted citizens through

participation in band.”


66% of all ACCEPTED medical

school applicants have their

undergraduate degree in MUSIC?

This is higher than accepted

math and biology applicants

combined!


Michigan State University’s Law

School claims that “students with

undergraduate degrees in music are

better at time management, public

speaking, studying, and…are overall

more successful in their first year Law

Brief Writing classes.”


“Band Takes Too

Much Time”


While in our program

your child will learn:


Communication with the Band Staff

There will be over 320 students in our program next year. There are 14 coaches for 65 players on the football team. There are three of us! We have the work in our department divided for the highest level

of efficiency possible.



Basic “Chain of Command” in the Band Office

CarnahanInventory

Attendance Concert Band

Big Band (Jazz 1)

AdamsAbsence Requests

Color Guard/MajorettesSymphonic Winds

Jazz “Too”



Basic “Chain of Command” in the Band Office

WootenBudget

CurriculumCommunity Relations

Honors CreditWind Ensemble

Percussion


Communication in the Eagle Pride

No paper handouts!

• Class Announcements to Students

• Information posted on board or doors

• Band Website

• Emails via Charms


Communication in the Eagle Pride

• General questions: [email protected]

• Email from the links in Charms

• Call the directors for student-specific concerns

• Band Room number is 833-4261.

mailto:[email protected]


Our program has a national

reputation for performances of the

highest level. However, it is our

belief that that our highest

achievement lies in the greater than

98% yearly retention rate in our

enrollment.


In 2003 there were over 2400 students enrolled at

NHS (and 650 at LMS, 1250 at RMS). There were

225 in the band at NHS. As the enrollment has

fallen to 2000 at NHS and less than 300 at LMS,

the band size has increased considerably. While

the school’s enrollment decreased 17% our

enrollment increased 7%. This is our highest

achievement – that we have created an

environment of retention and growth!


Who Makes Up the “Eagle Pride”

Wind Instruments• Wind Ensemble (aka “1st Band”)

• Symphonic Winds (aka “Second Band”)

• Concert Band (aka “Third Band”)

• Varsity Band (aka “Fourth Band”)

Drum Line / Percussion• Battery (snares, quads, bass drums, cymbals)

• The Pit (mallets, keyboard, guitars)

Auxiliaries• Color Guard (Flags)

• Majorettes (Twirlers)

The

“EaglePride”

Marching

Band


NHS Eagle Pride Website


How to Access Charms

www.charmsoffice.comSchool Code: nicevillehsb

http://www.charmsoffice.com/


Charms

www.charmsoffice.com

School code: nicevillehsb

http://www.charmsoffice.com/


Band

Room Eagle Pride

Field

“Our Practice Field Challenge”


Band Room Drop-Off & Pick-Up


Band Room Drop-Off & Pick-Up

Students walk

to the Band

Room.


Please

DO NOT stop, block,

or park near the gate

at the Practice Field.

It is the only access

for equipment

transport.

Eagle Pride Field


People’s National

Bank

“Parent Taxi” Drop-Off


Attendance Policy

• Attendance at practices and performances is mandatory.

• Any student who misses any portion of a rehearsal issubject to replacement for an indeterminate length of time if a qualified alternate is available.

• Notify the director in writing at least 4 weeks in advancefor marching band and 8 weeks in advance for concertband of the time you want your request to be considered.

• “Considered” does not necessarily mean granted.


Excused Absence Criteria

1) Personal illness

2) Death of a relative

3) Observance of a religious holiday

4) College Visits – ONLY for rehearsals (not performances) IF prior arrangements have been madewith the Director.

5) Emergency circumstances which, in the judgment of the band director, constitute good and sufficient cause forabsence from band.

WORK IS NOT a valid excuse to miss school therefore it isinvalid for missing rehearsals or performances.


ABSENCE REQUESTSWhat, When and Where

A written ABSENCE REQUEST is required in advance of

an absence, a tardy, or an early dismissal.

A completed and signed ABSENCE REQUEST FORM is required

to be turned in:

• 4 weeks in advance for marching band

• 8 weeks in advance for concert band.

Absence Request Forms are Located:

• In the wall files outside the Band Office

• Online at www.nhseaglepride.com

http://www.nhseaglepride.com/


Alternate Policy

• Any excused absence from a rehearsal/performance will

result in being placed on alternate status for a minimum of one

week’s performance.

• Any unexcused absence from a rehearsal/performance will

result in being placed on alternate status for an indeterminate

length of time – possibly for the remainder of the season.

• Note: if you are sick, you should not attend a rehearsal or

performance just to “keep your spot.” We do factor types of

excused absences into the speed of your return to performing

status.

• Alternates will shadow another performer during all practices.


Alternate Shadows –vs-

Shared A/B Pairs• Unfortunately in the “heat of battle” (aka marching season)

we use the term “shadows” interchangeably. This can

create inadvertent messages.

• There is a HUGE difference between a shadow that is an

alternate and a “shadow” that is just a shared pair.

• Shared pairs are equal performers in the spot

• Typically we either alternate weeks or split each show’s

performance time.

• Alternate shadows are NOT potential performers until their

alternate status has been removed.


Why Have Shared A/B Pairs?

• Impossible to anticipate enrollment changes over the summer OR to

predict attendance issues.

• As a result, we write the show for less performers than we have on

paper.

• This means that we always start the season with shared pairs. (All

sports teams have a “bench!”)

• Majority of the group is not in a shared pair but, most shared pairs

start out as freshmen.

• Do not be concerned if your student starts the season in a shared

pair. ALL STUDENTS WILL PERFORM DURING THE COURSE OF

THE SEASON!


Band Grading Policy

It is expected that members of any performing ensemble in the Department of Bands will attend every rehearsal and performance in its entirety.

Each student will start the 1st quarter with 100 points. The following is a breakdown of point deductions for each infraction:

– Unexcused absence from practice………………..…..12 pts

– Unexcused absence from performance…………..…. 32 pts

– Tardy to practice……………………………………….… 3 pts

– Tardy to performance ……………………...……….……6 pts

– Unprepared for rehearsal ………………...……….…… 5 pts

(i.e., no instrument, music, flip folder, drill coordinates, etc.)


School Instrument Rental

French Horn/Mellophone (Marching and Concert)

Baritone (Marching and Concert)

Tuba/Sousaphone (Marching and Concert)

– The Tuba Issue……

Percussion Equipment (Must stay at school unless given

specific permission)

Tenor Sax (Concert and Jazz Only, NO MARCHING)

Bari Sax (Concert and Jazz Only, NO MARCHING)

Bass Clarinet (Concert Only, NO MARCHING)

Bassoon (Concert Only, NO MARCHING)


School Instrument Rental

WE DO NOT PROVIDE:

Flute/Piccolo

Oboe

Clarinet

Alto Sax

Trumpet

Trombone


Student Annual Fee$

• Schedule of Standard Expenses• Participation $160

• Instrument rental $75 a semester during marching season

• Instrument rental $50 a semester during concert season

• Clinician fees (flags, majorettes, percussion, pit) $100

• Payable in Full on Uniform Fit Day, July 23th

• Financial Questions and Concerns• Contact Elaine Johnson, Treasurer at [email protected]

mailto:[email protected]


Eagle Pride One Time Accessory Fee$

Estimated

• New Student Accessory Package

$108

• Maroon Travel Shirt $25

• Black Band T-Shirt (with N and horn)

$10

• Khaki Shorts $25

• 3 pairs of white gloves $9

• Black Band Shoes $45

• Garment Bag $15 (optional)

• Maroon Band Hoodie, Optional,

Pull Over $25, Zip up $32

• Payable in full July 23


Required Paper Work

Student Forms• General Information Form – Completed and returned each year

• Attendance Policy - all students sign and return each year)

• Medical Release Form - Completed and notarized each year

•

•

On/Off-Campus School Activity Form - Completed and notarized each year

Release of Student Images (MIS1171) - this form must be completed once.

Parents Forms

• Volunteer Affidavit – Completed and notarized each year by each parent volunteer

• Yes, I Can Help! Form – Any and all help is greatly appreciated.


Uniforms vs. Accessories

• Items borrowed are part of the uniform.

• Items purchased are accessories.

• Replacement Accessories may be purchased as needed.

• Common accessories replaced are: Gloves ($3) and the

Black Band T-Shirt ($10)

• If needed for a performance, item will be charged to the

student’s Charms account


NHS Band Booster Association

• Purpose

• Support the Band Director’s vision

• Manage the band business for the directors such as fundraising, finances, uniforms, travel, etc.

• Interface to the band parents

• Membership

• All parents are automatically members

• Executive Board: 1st Mon of every month at 5:30-6:45 pm

• Boosters: 1st Mon of every month at 6:45-7:15 pm

****No June meeting****


2016-2017 Executive Board

and Major ChairpersonsExecutive Board of Directors (Voting Members)

President Brett Verzwyvelt

Vice-President Jessie Mason

Ways & Means Mary Hencinski

Treasurer Elaine Johnson

Treasurer-Student Accounting Vacant

Head Chaperone Konnie Glaze

Volunteer Coordinator Bethany Mixson

Secretary Patti Wolfrom

Key Chairpersons

Equipment Steve Jensen Uniforms Sharon Jacobs

Concessions Cathy Erickson Accessories Connie Jones

Publicity Patti Wolfrom


Typical Band Funding Sources

Student Fees30%

Concessions27%

Fundraisers39%

Donations4%

NHS BAND FUNDING SOURCES BY %(~$250K ANNUAL BUDGET)

Good News: Band owns 100% of concessionsBad News: Band parents have to work in concessions

Largest VolunteerRequirement


Typical Band Expenses

Instructional Staff24%

Uniforms & Accessories

16%

Operating Expenses16%

Travel7%

Concessions11%

Fundraising15%

Dues, Fees & Awards

3% Miscellaneous8%

NHS BAND TYPICAL EXPENSES


Fundrai$ing Opportunities

Student AccountsOnly

Student & Band General Account Split

Band General AccountOnly

Worlds Finest Chocolate* Citrus Sale Band on the Run

Super 50/50* Pasta Sale Jazz Dinner / silent auction

Cookbooks* Golf Tournament Glenn Miller Orchestra

Car Wash Wrapping paper Eagles Nest T-shirts

Garage Sale Cruise Drawing*

TBD TBD TBD* Focused to support Rose Parade Trip ($50K raised for students in support of trip)

The band general account typically receives a portion of all fundraisers


Volunteer Opportunities

“Sign Up in Charms”

Activity POC Comments

Concessions Cathy Erickson 40-50 people per home game

Chaperone Konnie Glaze Home/Away games, other trips

Pit Crew Steve Jensen First to arrive, last to leave

Uniforms / Fit Day Sharon Jacobs Need lots of volunteers

Fundraising Chairs Mary Hencinski Several volunteer opportunities

TBD

- Concessions benefit every single band member and keep our fees down!- Parents are expected to work concessions for at least one home game


One Last Summer Priority

• PREPARE FOR THE HEAT!

• Eat before rehearsals and performances

• Drink water (not soft drinks) during the day prior to rehearsals

• Bring water to rehearsals

• Dress appropriately for rehearsals (No long pants/jeans or long sleeved shirts)

HEAT EXHAUSTION CAN BE PREVENTED!


Dates to Remember

• 23 July: Uniform Fit Day / Pay Fees

• 29 July: Band Parent Meeting

• Mandatory meeting for at least one parent or guardian

• Important information will be passed along for the Fall

Marching Season

• 6 Aug: Picture Day

Monitor Calendar on Website


Questions?

niceville high school band new parent meeting 2016-2017 high school band ... for marching band and 8...

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