NGO Portal 2018

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Table of Contents

8. FAQ…………………………………….……...27

1. Introduction..................……………………........3

2. Home Page………………………….………......4

3. Registration…………………………….…..…...5 4. Login……………………………….….…….….7

5. NGO Login……………………….….….......….8

6. Programme Division Login.……..…….….…...14

7. Circular………………………………………...26

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Introduction

As per the guidelines, all VOs/ NGOs aspiring for

funding by the Government of India shall register

themselves at NGO Darpan. NGO darpan would

provide a unique ID to a VO/NGO registered in the

NGO Darpan portal. The NGO shall provide details

with respect to audited accounts, income tax, area of

operation, subject areas of specialization, key

personnel (expertise), projects taken up and ongoing

etc. and such other information of a common nature

that Ministries require to be submitted at the time of

application for grant-in-aid.

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Home Page

• This is the home page of the website. The menu

list includes –

Users of the website - S.No. User Type Functions

1. NGO NGO user has the provision to add new application/

proposal.

2. Programme

Division

PD handles the decision by the respective decision

regarding the proposal, fund release, inspection and

closure of project.

3. Ministry Ministry user will be able to monitor the different

reports in the portal

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Registration • To register into the portal click on New NGO Registration option

provided on the login page –

• Then the screen for NGO Grant registration will be displayed -

Register into the

portal using this

option

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• This screen includes the following fields –

Details of NGO's as in NGO-Darpan

S. No. Field Name Description

1. NGO ID The NGOs need to register at

ngodarpan.nic.in, if not already

registered. Once registered they will

receive the NGO Id and Authorization

Key. On entering the same, fields such

as State, District, Address and Name of

Chairman/ President of NGO will be

2. Authorization

Key

3. Pan No.

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autofilled. The NGO Id will be the

default user Id that will be used to login

to the website.

Location Details

4. State Autofilled based on entered NGO Id

and Authorization Key

5. District Autofilled based on entered NGO Id

and Authorization Key

6. Address Autofilled based on entered NGO Id

and Authorization Key

7. Previous activity

of NGO

Previous activity(s) of the NGO can be

mentioned here.

8. Area of Operator

of NGO

Area of Operator of NGO can be

mentioned here.

9. Chairman/

President of NGO

Autofilled based on entered NGO Id

and Authorization Key

Bank Details

10. Name Name of the Bank

11. IFSC IFSC Code of the bank

12. Bank Account Account number of the user

13. PFMS Agent

Code

PFMS Agent code of the NGO

14. Any other Any other details to be included can be

added here

15. Password Set password

16. Mobile No Enter mobile number

• Once all the required details are entered and “Save” button is

clicked, the data will be submitted successfully.

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Login • The login screen for the portal is as displayed below. Select the

type of User i.e. NGO/ Program Division from the dropdown –

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NGO 1. Once logging in as NGO User, a screen with following options will

be displayed –

Applied fund for grants from Rural Department –

I. This section displays the application grant details as displayed in

the screenshot below -

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II. There is provision to Add new Application/ Proposal -

III. This New page displays the following form -

On clicking on “New “, a new

page for entering application/

proposal details will be displayed.

• In case of No, Enter the remarks

and save the data.

• In case of Yes, Enter the data in

the fields displayed.

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S.No. Field Name Description

Application Details 1. Division from which

fund applied for

Name of the concerned division

2. Application for Name of the Scheme

3. Physical Target(in

Units)

Actual Target (no. of works)

4. Financial Target(Rs in

Lakhs)

Actual cost of target (no. of works)

5. Outcome of Projects Output of the work done

6. Date of Completion Date of completion of the proposal

Similar Proposal are done earlier

7. No/ Yes Radio button

8. In case of No, Remarks

9. In case of Yes, Proposal Name

Duration (Month) *

Done for (dropdown)

1. State/ UT

2. Department/ Ministry Remarks

IV. Once the required details are entered and “Save” button is clicked,

the data will be submitted successfully.

V. There is also an option to edit the data. Once the changes are done,

click on “Update” and the changes will be updated successfully.

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VI. Also, on clicking on the Project I, the application grant details can

be viewed as displayed below –

Reports I. This page displays the Application Grant Report

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II. On clicking on Application Grant Details, a dropdown to select

the scheme will be displayed.

III. On selecting the specific scheme, the corresponding report will

be displayed. This report can also be downloaded as excel.

Download as Excel

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Programme Division I. Post log in as PD User, a screen with following options will be

displayed.

Decision by the respective division – I. This page displays the decision taken by the respective division

regarding the proposal.

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II. On clicking on the project Id, a screen with application details

will popup.

III. In order to submit the decision taken by the respective division,

click on the decision button and the following screen will be

displayed -

In case of Rejected,

you may enter the

Remarks and submit

the data.

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IV. Once the required details have been entered and “Save” button

is clicked, the data will be submitted successfully.

Fund Releases –

I. This page shows the fund release details of the project.

II. On clicking on Add Installment button (denoted by rupee

symbol ), a new page to enter the fund release details will be

displayed.

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S.No. Field Name Description

Fund Release 1. Project Id Autofilled

2. NGO Id Autofilled

3. Date of Sanctioned of the

Project

Autofilled

4. Date of Completion of the

Project

Enter the completion date of project

5. Sanctioned Amount(Rs in

Lakh)

Autofilled

6. Date of Completion Date of completion of the proposal

7. Sanctioned Order Only pdf file allowed, file size limit –

5MB

8.

Amount (Rs in Lakh) 1st Installment Date

2nd Installment Date

3rd Installment Date

III. Once the required details have been entered and “Save” button

is clicked, the data will be submitted successfully.

IV. Also, to view the fund release details click on the specific

Project Id.

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Inspection of the Project – I. This section allows the user to submit the data regarding

inspection of project.

II. Once a particular project ID is clicked - a page opens, then select

the date of Inspection of Project, select checkbox for specific user

i.e Area officer, divisional officer etc. and then upload its

attachment.

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III. Once the required details have been entered and “Save” button is

clicked, the data will be submitted successfully.

Closure of the Project – I. This section allows to submit details regarding the closure of the

project.

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II. Once the particular project ID is clicked, a page opens where the

user needs to select the Satisfactory Report gave on date and

upload document.

Closure of the Project

S.No. Field Name Description

1. Items Enter the name of the Item

2. Units Enter the number of Item

3. State Select the state from the dropdown

4. District Select the District from the dropdown

5. Outcome You need to enter the outcome of the project

III. Once the required details have been entered and “Save” button is

clicked, the data will be submitted successfully.

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Non Satisfactory details of the Project – • This report specifies the non satisfactory details of the project.

• After selecting a specific project Id and on clicking on the Non

Satisfy button, following screen will be displayed. Here the user

uploads his first notice with required details. Alternately after the

third notice, a screen for FIR/ Black list of NGO will be displayed

where FIR against the NGO can be registered.

In case of Yes, Enter

the following details.

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Reports I. This page displays the Application Grant Report

II. On clicking on Application Grant Details, a dropdown to select the

scheme will be displayed.

III. On selecting the specific scheme, the corresponding report will be

displayed. This report can also be downloaded as excel.

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Upload Documents • There is provision to upload documents using this option. Also

there is provision to display the document on Home Page by

selecting the radio button for Show on Home Page.

S.No. Field Name Description

Upload Documents 1. Document Type Circular/ Guidelines/ Studies/ Other

2. Subject Enter the subject of the document

3. Division For Select the name of the division from

the dropdown

4. Document Issued By Name of the person issuing the

document

5. Document Issued Date Select the date of issue of document

6. Show on Home Page Yes/ No

7. Attachment Only pdf file allowed, max size limit –

5 MB

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• Once the required details have been entered and “Save” button is

clicked, the data will be submitted successfully.

Change Password • This option allows the user to change their password.

Then enter the old password, new password and again the new password (confirm

password) and click on Save and the password will be reset successfully.

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Circular

Allows the user to upload circular (s) using this option. Also there is

provision to display the circular, also on the home page of the website.

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FAQ This section consist of frequently asked questions (FAQ) related to the

NGO Portal.