news centre 1.1 logging into the news centre and creating your release lpo indirect
TRANSCRIPT
News Centre 1.1
Logging into the News Centre and creating
your release
LPO indirect
1. Open Internet Explorer and type in the following URL:1. Open Internet Explorer and type in the following URL:
2. Select Windows Authentication
from the dropdown menu
2. Select Windows Authentication
from the dropdown menu
3. When the Windows Security box appears, please enter your full
username and password and click ok
3. When the Windows Security box appears, please enter your full
username and password and click ok
You need to enter the full username so it should look like this:
Please note your login is case sensitive
You need to enter the full username so it should look like this:
Please note your login is case sensitive
This is the News Centre dashboard
This is the News Centre dashboard
You can set your preferences – this saves you work later. The system remembers some key data, including your location, station or beach name
You can set your preferences – this saves you work later. The system remembers some key data, including your location, station or beach name
Set your preferences – and click ‘Save’ at the bottom. You can change these at any point or tailor them to individual news stories if you need to
Set your preferences – and click ‘Save’ at the bottom. You can change these at any point or tailor them to individual news stories if you need to
Type in your headline – 80 characters max – and click ‘Continue’Type in your headline – 80 characters max – and click ‘Continue’
The spellchecker reviews all text on the form
The spellchecker reviews all text on the form
The first sentence is automatically formatted in bold and is limited to 255 characters, around three lines in Word on the standard template
The first sentence is automatically formatted in bold and is limited to 255 characters, around three lines in Word on the standard template
Type in your news release. Alternatively, you can copy-paste from Word, etc, by clicking on the ‘Paste’ button top left or by right clicking on your mouse and pasting. You can use bold, italics and bulletpoints from the menu above
Type in your news release. Alternatively, you can copy-paste from Word, etc, by clicking on the ‘Paste’ button top left or by right clicking on your mouse and pasting. You can use bold, italics and bulletpoints from the menu above
Use the blue ‘?’ help buttons for handy tips
Use the blue ‘?’ help buttons for handy tips
To get links to work, re-type the address in full. Don’t worry if the font appears bigger – it will correct itself when published
To get links to work, re-type the address in full. Don’t worry if the font appears bigger – it will correct itself when published
Click on blue ‘Select Location’ link. Click on blue ‘Select Location’ link.
Type in the location of the event or incident and click ‘Zoom to place’ then ‘OK’, below
Type in the location of the event or incident and click ‘Zoom to place’ then ‘OK’, below
The lat-long coordinates will appear next to ‘Select Location’ – this allows the RNLI website to tailor news stories to the reader’s location
The lat-long coordinates will appear next to ‘Select Location’ – this allows the RNLI website to tailor news stories to the reader’s location
Select regions and topic fieldsSelect regions and topic fields
Start adding photos at this point – the primary photograph appears at the top of your news release. If you plan to add a video, your first photo will appear below the news release
Start adding photos at this point – the primary photograph appears at the top of your news release. If you plan to add a video, your first photo will appear below the news release
Complete the fields and click ‘Upload’. A progress bar will appear. Then click ‘OK’ at the bottom of the pop-up box
Complete the fields and click ‘Upload’. A progress bar will appear. Then click ‘OK’ at the bottom of the pop-up box
You can add up to six photosYou can add up to six photos
You can add up to two videos – the primary video will appear at the top of the news release, the second video at the bottom. Insert the link from the video player (see next page)
You can add up to two videos – the primary video will appear at the top of the news release, the second video at the bottom. Insert the link from the video player (see next page)
Click on the ‘Link’ symbol on the video player in the News Centre. This displays the full link - copy this and paste it into the video box. You can also use the ‘Copy to clipboard’ button
Click on the ‘Link’ symbol on the video player in the News Centre. This displays the full link - copy this and paste it into the video box. You can also use the ‘Copy to clipboard’ button
Paste the video link into this box. Add a second video if necessary
Paste the video link into this box. Add a second video if necessary
Put an interesting quote or fact into the ‘Key quote’ field – copy it from your text, above. There is no need to use quotation marks
Put an interesting quote or fact into the ‘Key quote’ field – copy it from your text, above. There is no need to use quotation marks
If applicable, select lifeboat stations and beaches
If applicable, select lifeboat stations and beaches
You can add a photo of yourself - a small JPEG is best, cropped to a square. Warning – the photo should be appropriate – a smiley face linked with a tragic story will be offensive. You can also upload for other people and overwrite names
You can add a photo of yourself - a small JPEG is best, cropped to a square. Warning – the photo should be appropriate – a smiley face linked with a tragic story will be offensive. You can also upload for other people and overwrite names
Next steps – choose when your story is published – either immediately or at a point in the future – once it has been checked and approved by Communications
Next steps – choose when your story is published – either immediately or at a point in the future – once it has been checked and approved by Communications
Then click ‘Save as draft’Then click ‘Save as draft’
Save
your
work!
News Centre 1.1
Publishing your news release
‘Save as draft’ puts your news release into your own work basket – but you still have to send it to Communications
‘Save as draft’ puts your news release into your own work basket – but you still have to send it to Communications
You can check how your news release will look by simply clicking on the headline – this throws up a full preview version. You can also print this version
You can check how your news release will look by simply clicking on the headline – this throws up a full preview version. You can also print this version
Find the dropdown menu with your mouse and click on ‘Publish/Send for approval’. (The status will change to ‘Pending’ as Communications reads your story)
Find the dropdown menu with your mouse and click on ‘Publish/Send for approval’. (The status will change to ‘Pending’ as Communications reads your story)
Once Communications has approved and published your news release you will see the status change to ‘Approved’
Once Communications has approved and published your news release you will see the status change to ‘Approved’
Don’t worry if the headline
has added a ‘1’ or ‘2’, etc.
This will not appear on
the published version
News Centre 1.1
Making changes to your published news release
To change, remove or delete an approved and published news release, click on the dropdown menu
To change, remove or delete an approved and published news release, click on the dropdown menu
‘Unpublish’ removes the news release from the website and changes the status back to ‘draft’ – this is useful if there is suddenly a question mark over the contents
‘Unpublish’ removes the news release from the website and changes the status back to ‘draft’ – this is useful if there is suddenly a question mark over the contents
‘Edit’ leaves the news release on the website but allows you to make changes. But remember you will need to resend it for approval again
‘Edit’ leaves the news release on the website but allows you to make changes. But remember you will need to resend it for approval again
‘Delete’ destroys the news release entirely
‘Delete’ destroys the news release entirely
‘Unlock’ can be used if the system says the news release is locked for editing. Sometimes this occurs as a technical glitch but it may also mean somebody else is editing the document – proceed with care!
‘Unlock’ can be used if the system says the news release is locked for editing. Sometimes this occurs as a technical glitch but it may also mean somebody else is editing the document – proceed with care!
News Centre 1.1
Sending your news releaseto journalists
First create a new email and write an introduction to the journalist and add a link to the press release.
First create a new email and write an introduction to the journalist and add a link to the press release.
Method 1 – copy paste your news release into an emailWarning: this may not work with all email and browser combinations. See Method 2
Go to your published news release and click on ‘Print this page’
Go to your published news release and click on ‘Print this page’
Press ‘Ctrl’ and ‘A’ to mark the entire text. Then press ‘Ctrl’ and ‘C’
Press ‘Ctrl’ and ‘A’ to mark the entire text. Then press ‘Ctrl’ and ‘C’
Press ‘Ctrl’ and ‘V’ to paste your news release into the body of the email
Press ‘Ctrl’ and ‘V’ to paste your news release into the body of the email
First create a new email and write an introduction to the journalist and add a link to the press release.
First create a new email and write an introduction to the journalist and add a link to the press release.
Method 2 – if copy paste does not work
Go to your published news release and click on ‘Print this page’
Go to your published news release and click on ‘Print this page’
Then press ‘Ctrl’ and ‘PrintScreen’ to effectively take a snapshot of the screen
Then press ‘Ctrl’ and ‘PrintScreen’ to effectively take a snapshot of the screen
Tip: enlarge or reduce the size of the screen with ‘Ctrl’ and ‘-’ or ‘+’.
Tip: remove the webpage header with F11
Tip: enlarge or reduce the size of the screen with ‘Ctrl’ and ‘-’ or ‘+’.
Tip: remove the webpage header with F11
Press ‘Ctrl’ and ‘V’ to paste your news release into the body of the email
Press ‘Ctrl’ and ‘V’ to paste your news release into the body of the email