NEW YORK STATE DEPARTMENT OF TRANSPORTATION

SR 427 over Chemung River

Design-Build Project

PIN 6039.11, Contract No. D900019

Town of Chemung, Chemung County

Draft Request for Proposals

RFP Informational Meeting

July 17, 2014

Catherine TrainaAttn: SR 427 over Chemung River Project

Office of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Catherine.Traina@dot.ny.gov

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019) Rules of Contact2

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019) Agenda

Project Overview Procurement Schedule Department’s Goals & Project Requirements Scope of Work Status of: ROW and Utilities General Contract Information RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019) General Location4

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Anticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting July 17, 2014

Final RFP to Shortlisted Firms July 31, 2014

Final Date for Requests for Changes to Proposer’s Organization and Personnel August 13, 2014

Final Date for receipt of Proposer Questions September 2, 2014

Issue Date for Final Addendum and/or Answers to Proposer Questions September 8, 2014

Proposal Due September 17, 2014

Post Proposal Meetings (if required) TBD

Selection of Best Value October 2014

Contract Award November 2014

Notice to Proceed December 2014

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Goals6

Replace aging structure over Chemung River Ensure the safety of the traveling public Ensure coordination with all utility owners and third parties Ensure a long-service life for all Project elements to satisfy long

term preservation goals Maximize the beneficial impact of the public investment in the

Project by Providing cost-effective solutions that maximizes value over the

lifespan of the SR 427 Bridge over the Chemung River; Sequencing construction to minimize effects on vehicular traffic

operations; Reducing future maintenance requirements;

Deliver Project Safely, On Schedule, On Budget, and Environmentally Compliant.

Provide best value to the Department

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019) General Scope of Work

Demolish existing structure and foundation Construct new bridge over Chemung River

New bridge and foundation constructed to 75-year design life Maintain traffic on-site throughout construction

Use of off-site vehicular detours prohibited Maintain minimum travel way widths during construction Design-Builder has the option of two-lane, two-way traffic or

signal-controlled one-lane, two-way traffic Provide adequate hydraulic opening for the Chemung

River Construct new approach roadways Design and construct scour resistant piers and channel

banks Construct open drainage system with 75-year service life

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)General Scope of Work (Continued) Construct new USGS gaging station Demolish old USGS gaging station Avoid environmental impacts:

Threatened and endangered species Farmlands Wetlands

Obtain necessary environmental permits SPDES General Permit coverage USACoE Section 404 Permit NYSDEC Section 401 Permit

Relocation and/or preservation of existing utilities Remediation and disposal of asbestos containing materials if

disturbed

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Proposed Typical Cross Section9

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Right-of-Way

The Department owns a substantial right of way that will allow construction to occur on existing alignment or new parallel alignment.

The Department acquired a small parcel on south side of river that contains the existing USGS gaging station.

The contractor shall rebuild the USGS gaging station within the ROW on the south side of River.

No additional Right-of-Way acquisitions or temporary easements are anticipated to be required for this project.

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Utility Coordination – Existing Utilities

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet

documented; Coordinating with utility owners for utility relocations; Providing stakeout and final layout of utility

relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners.

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Utility Coordination – Existing Utilities Frontier:– Frontier shall be responsible for any necessary

relocation of aerial facilities within the project limits.

NYSEG:– NYSEG shall be responsible for any necessary

relocation of aerial facilities within the project limits.

USGS Gaging Station:– Design-Builder shall be responsible for

coordinating with utility companies (Frontier and NYSEG) to provide communications and electrical services to the new Gaging station and for disconnecting services from the existing station, including all fees required by the utilities.

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (50% Price, 50%

Quality); Project Completion Date shall be the earlier of:

August 31, 2016; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix D) There is a Payment Schedule provided in the RFP; $45,000.00 Stipend to Unsuccessful Proposers; Liquidated Damages will be imposed for not

meeting the Project Completion date; Escrow Submission of Bid Documents for Successful

Proposer

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Contract Information (Continued) There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 10% All ROW acquired by NYSDOT All Environmental and Construction Related Permits by

Design-Builder

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Contract Information (Continued) RFP Documents:

Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 and Appendices Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions Part 6: RFP Plans Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design-Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Contract Information (Continued) RFP Documents:

Instructions to Proposers• General Instructions• Appendix A – Project Information• Appendix B – Administrative Submittal• Appendix C – Technical Submittal• Appendix D – Price Proposal• Appendix E – Forms• Appendix F – Conflict of Interest• Appendix G – Abbreviations and Definitions

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Quality Control (QC)

QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible for

QC Plan for both Design and Construction Design QC shall be performed by the Designer in

accordance with the QC Plan Construction Inspection shall be performed by an

Independent Engineering Firm (Hired by the Design-Builder) Materials Testing shall be performed by an Independent

Materials Testing Firm or Laboratory (Hired by the Design-Builder)

The Materials Testing Firm shall report to the Construction Inspection Firm

Offsite Plant Quality Control shall be performed by the Department

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Quality Assurance (QA)

Design and Construction QA is the Department’s Responsibility

The Department may perform QA on any of the Design-Builder’s Design and Construction activities

The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff

Offsite Plant Quality Assurance will be performed by the Department

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)RFP Evaluation and SelectionPass/Fail Evaluation Factors

Legal – Financial – Administrative – DBE Compliance - Price Proposal (Bond/Conformance)

Quality Evaluation Factors (50%) Key Personnel (30 points) Management Approach (32 points)

Overall Design-Build Team Organization (10 points) Design Management Plan (5 points) Construction Management Plan (5 points) Quality Control Plan (12 points)

Technical Solutions (30 points) Design Approach (10 points) Construction Approach (10 points) CPM Schedule (10 points)

Project Support (5 points) Proposal Format(3 points)

Price (50%)

Design-Builder must obtain a

minimum score of 60 points on

Quality Evaluation factors

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and it’s experience/qualifications.

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Additional Information – Submission Guidelines

Submit ALL Forms required. Do not alter any Form unless indicated on the

Form. Do not add any appendices or attachments to

the Forms. Do not include photographs or illustrations

unless specifically indicated. Do not submit

Form SA (Stipend Agreement) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))

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SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Additional Information – Submission Guidelines

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject7

Reference Documents include: Design Report Bridge Inspection Reports Record Plans Utility related Documents Historical Borings Other Documents

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Catherine TrainaAttn: SR 427 over Chemung River Project

Office of Contract ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York 12232Catherine.Traina@dot.ny.gov

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Rules of Contact23

SR 427 over Chemung River Design-Build Project (PIN 6039.11; D900019)Questions and Answers

Questions ?

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