new york state department of transportation i-190 & ny rt. 265 over ny power authority reservoir...

NEW YORK STATE DEPARTMENT OF TRANSPORTATION

I-190 & NY Rt. 265 Over NY Power Authority Reservoir

Design-Build Project

Draft Request for Proposals

RFP Informational Meeting

June 26, 2013

Bill HoweAttn: I-190 & NY Rt. 265 Design-Build Project

Office of Contracts ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]


Rules of Contact

I-190 & NY Rt. 265 Over NY Power Authority Reservoir Agenda

Project Overview Procurement Schedule Department’s Goals & Project Requirements Status of: Adjacent Projects, ROW and Utilities General Contract Information RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers


Project Location


General Location


Typical Cross Section


Typical Plan and Elevation


General View19

Interstate 190 Bridges and NYS Rte 265 Bridge Buffalo, NY…Leverage Resources, Allocate Risk, Promote Innovation

NYS Power Authority Hydro Plant

Bridges: I-190 & 265

flow


Anticipated Procurement Schedule

Activity Due Date

Draft RFP Info Meeting June 26, 2013

Final RFP to Shortlisted Firms July 9, 2013

Final Date for receipt of Proposer Questions August 22, 2013

Final Addendum and/or Responses to Proposer Questions September 4, 2013

Proposal Due September 12, 2013 at 12:00 PM

Selection of Best Value October 1, 2013

Execution of Contract November 15, 2013

Notice to Proceed November 18, 2013


Project Goals

Replace Existing Superstructure, Deck and Bearings to achieve a Long Life, Low Maintenance Bridge Structure

Repair Existing Concrete Substructure Protection of NYPA Facilities Minimize Construction Impacts on Traffic

Operations Coordinate with NYPA, NYS Office of Parks and

Recreation and Niagara Falls Bridge Commission Deliver Project Safely, On Schedule, On Budget,

and Environmentally Compliant.


General Scope of Work Demolish and Remove Existing Superstructure. Design and Construct New Superstructure,

including Deck, Bearings and Pedestals. Design and Construct New Bridge and

Roadway Drainage. Repair Existing Concrete Substructures above

El. 573.0’. Design and Construct new Approach Slabs. Mill and Resurface NY Rt. 265 from Rt. 31 to

Rt. 104 Coordinate with NY Power Authority

Operations.


General Scope of Work (Continued)

Provide for Utility Protection and/or Relocation.

Provide Work Zone Traffic Protection; Replace Guiderails; Coordinate with any Adjacent On-going

Construction Projects; Install New Traffic Signs and Pavement

Markings; and Restore the Site and Provide Landscaping;


Status of : New York Power Authority Coordination Adjacent Contracts Right of Way and Permanent Easements Utilities


New York Power Authority Coordination

The NYPA has been actively involved in providing their requirements and constraints for the Project, which are included in the RFP Part 3;

After award, the Design-Builder will be required to coordinate with the NYPA through the Department, in particular for: Turbine shutdowns; Background/security clearance; Containment System Design and Installation Superstructure Demolition Plans


Adjacent Contracts Status PIN/Description: 5055.11 – Lewistown Queenstown

Plaza Access Ramp Projecto Anticipated Letting Date: April 2015o WZTC: TBD o Contractor: TBD NYPA Project: “The Niagara Shared Campus

Initiative”o May impact this Project. o Advanced detailed plans for the Project show

Traffic Control being placed along I-190 and NY 31.o The Design-Builder shall contact NYPA through the

Construction Quality Assurance Engineer (CQAE) to coordinate their efforts with this Project.


Right-of-Way Status

The acquisition of rights will be completed via filing of permanent and temporary easements maps a few months after NTP, but for the interim, a right of entry permit for the Project will be issued by the NYPA;

Infield area between I-190 NB and SB and between I-190 and NY265 will be available to the Design-Builder for materials storage / staging areas;

Area west of I-190 SB adjacent to Bridge abutment may be available for staging and access only.


Utility Status

In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:

Verifying utility facility locations; Identifying & resolving any conflicts not yet documented; Coordinating with utility owners for utility relocation; Providing stakeout and final layout of utility relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-

Builder; Informing the Department of all

meetings/correspondence with utility owners; Being Party to and signing the Three-Party Utility

Agreement.


Utility Status

Verizon (NY 265):– Verizon will doghouse on the existing duct

bank, abate asbestos and leave the DB a stub conduit from which to begin their work.

– Design-Builder shall Construct 8-conduit duct bank across the structure between new manholes according to Verizon Standards;

– Verizon shall be responsible for pulling new cable.

Time Warner Cable (NY 265):– Work involves construction of new 2-conduit duct

bank across the structure, to be connected to Verizon manholes;

– TWC shall be responsible for pulling new cable.


Utility Status National Fuel Gas (NY 265):– Work involves replacement of existing gas

main across the structure;– Pipe, hangers, link seals and sleeves will be

provided by National Fuel Gas at no cost to the DB;

– Installation of gas lines shall be performed by National Fuel Gas, with assistance from the DB (As described in Part 4 – Utility Requirements);

– All other work (excavation, core drilling the abutment, etc.) shall be performed by the DB (As described in Part 4 – Utility Requirements).

– The Design-Builder shall schedule his activities related to this gas main work such that gas service will not be disrupted during the heating season (November 1 through April 1)


Utility Status National Grid (I-190 NB):– Work involves construction of new conduits to

replace existing;– Limits to be provided in Final RFP per National

Grid Requirements;– New electric and fiber optic cables to be pulled

by National Grid. Occidental Chemical (NY 265):– Coordinate with Occidental Chemical for

purging of abandoned Hydrogen line;– Removal of the line shall be the responsibility

of the DB.


Utility Status

Town of Lewiston Water Department:

– Work involves relocating existing 24” water mains from NY 265 to SB I-190;

– All work to be performed by the Design-Builder to the requirements of the Town of Lewiston Water Department (As described in Part 4 – Utility Requirements


Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (60% Price, 40% Quality); Project Completion Date shall be the earlier of:

August, 2016; or The number of days past NTP proposed by the successful

Proposer on Form SCD (ITP Appendix D) There are No Intermediate Completion Milestones; There is a Payment Schedule provided in the RFP; $120,000.00 Stipend to Unsuccessful Proposers; Liquidated Damages will be imposed for not meeting the

Project Completion date; Escrow Submission of Bid Documents for Successful

Proposer;


Contract Information (Continued)

There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 12% All Environmental permits and ROW by NYSDOT; All Construction Related Permits by Design-Builder.


Contract Information RFP Documents:

Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions (Standard Specification Changes For DB

Use) Part 6: RFP Plans (Indicative Plans Only) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design Builder’s Proposal Part 10: RFP Addenda (If Any)

Reference Documents: On Department’s web site (Not Part of the Contract Documents)


Quality Control (QC) QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible

for QC Plan for both Design and Construction Design QC shall be by the Designer in accordance with

the QC Plan Construction Inspection shall be by an Independent

Engineering Firm (Hired by the Design-Builder) Materials Testing shall be by an Independent Materials

Testing Firm or Laboratory (Hired by the Design-Builder) The Materials Testing Firm shall report to the

Construction Inspection Firm Offsite Plant Quality Control shall be performed by the

Design-Builder


Quality Assurance (QA)

Design and Construction QA is Department’s Responsibility

The Department may perform QA on any of the Design-Builder’s activities

The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs

Construction QA will be performed by Department staff

Offsite Plant Quality Assurance will be performed by the Department


RFP Evaluation and Selection

Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal

Contents

Quality Evaluation Factors (40%) Key Personnel (27%) Management Approach (38%)

CPM Schedule (10%) Org. & General Mgmt. (10%) Design Mgmt. (8%) Construction Mgmt. (10%)

Technical Solutions (25%) Design Approach (10%) Construction Approach (15%)

Project Support (10%)

Price (60%)

60% Minimum


Additional Information – Submission Guidelines

All proposals must be self-contained.• Proposals should not have links to external web

sites.• Proposals should contain all information needed

for evaluation. Do not “assume the Department knows” your firm

and it’s experience/qualifications.


Additional Information – Submission Guidelines

Submit ALL Forms required. Do not alter any Form unless indicated on the Form. Forms that can be extended: FPA – Part2. Do not add any appendices or attachments to the

Forms. Do not include photographs or illustrations unless

specifically indicated. Do not submit

Form SA (Stipend Amendment) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))


Additional Information

Responses to Proposer Questions will be posted on the Department’s Project Web Site

Reference Documents are Posted on the Department’s Project Web Site:

https://www.dot.ny.gov/main/business-center/designbuildproject2 Reference Documents include:

Design Report, Bridge Inspection Reports, Record Plans, Utility related Documents Photos Other Documents

Bill HoweAttn: I-190 & NY Rt. 265 Design-Build Project

Office of Contracts ManagementNew York State Department of

Transportation50 Wolf Road, 6th Floor

Albany, New York [email protected]


Rules of Contact


Questions and Answers

Questions ?

new york state department of transportation i-190 & ny rt. 265 over ny power authority reservoir...

Documents

ny power authority operations

new bridge

new superstructure

new approach slabs

final rfp

traffic operationscoordinate

final date

final addendum andor