NEW YORK STATE DEPARTMENT OF TRANSPORTATION
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Design-Build Project
Draft Request for Proposals
RFP Informational Meeting
June 26, 2013
Bill HoweAttn: I-190 & NY Rt. 265 Design-Build Project
Office of Contracts ManagementNew York State Department of
Transportation50 Wolf Road, 6th Floor
Albany, New York [email protected]
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Rules of Contact
I-190 & NY Rt. 265 Over NY Power Authority Reservoir Agenda
Project Overview Procurement Schedule Department’s Goals & Project Requirements Status of: Adjacent Projects, ROW and Utilities General Contract Information RFP Content Quality Control & Quality Assurance Evaluation and Selection Additional Information and Submission Guidelines Questions and Answers
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Project Location
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
General Location
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Typical Cross Section
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Typical Plan and Elevation
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
General View19
Interstate 190 Bridges and NYS Rte 265 Bridge Buffalo, NY…Leverage Resources, Allocate Risk, Promote Innovation
NYS Power Authority Hydro Plant
Bridges: I-190 & 265
flow
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Anticipated Procurement Schedule
Activity Due Date
Draft RFP Info Meeting June 26, 2013
Final RFP to Shortlisted Firms July 9, 2013
Final Date for receipt of Proposer Questions August 22, 2013
Final Addendum and/or Responses to Proposer Questions September 4, 2013
Proposal Due September 12, 2013 at 12:00 PM
Selection of Best Value October 1, 2013
Execution of Contract November 15, 2013
Notice to Proceed November 18, 2013
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Project Goals
Replace Existing Superstructure, Deck and Bearings to achieve a Long Life, Low Maintenance Bridge Structure
Repair Existing Concrete Substructure Protection of NYPA Facilities Minimize Construction Impacts on Traffic
Operations Coordinate with NYPA, NYS Office of Parks and
Recreation and Niagara Falls Bridge Commission Deliver Project Safely, On Schedule, On Budget,
and Environmentally Compliant.
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
General Scope of Work Demolish and Remove Existing Superstructure. Design and Construct New Superstructure,
including Deck, Bearings and Pedestals. Design and Construct New Bridge and
Roadway Drainage. Repair Existing Concrete Substructures above
El. 573.0’. Design and Construct new Approach Slabs. Mill and Resurface NY Rt. 265 from Rt. 31 to
Rt. 104 Coordinate with NY Power Authority
Operations.
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General Scope of Work (Continued)
Provide for Utility Protection and/or Relocation.
Provide Work Zone Traffic Protection; Replace Guiderails; Coordinate with any Adjacent On-going
Construction Projects; Install New Traffic Signs and Pavement
Markings; and Restore the Site and Provide Landscaping;
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Status of : New York Power Authority Coordination Adjacent Contracts Right of Way and Permanent Easements Utilities
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New York Power Authority Coordination
The NYPA has been actively involved in providing their requirements and constraints for the Project, which are included in the RFP Part 3;
After award, the Design-Builder will be required to coordinate with the NYPA through the Department, in particular for: Turbine shutdowns; Background/security clearance; Containment System Design and Installation Superstructure Demolition Plans
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Adjacent Contracts Status PIN/Description: 5055.11 – Lewistown Queenstown
Plaza Access Ramp Projecto Anticipated Letting Date: April 2015o WZTC: TBD o Contractor: TBD NYPA Project: “The Niagara Shared Campus
Initiative”o May impact this Project. o Advanced detailed plans for the Project show
Traffic Control being placed along I-190 and NY 31.o The Design-Builder shall contact NYPA through the
Construction Quality Assurance Engineer (CQAE) to coordinate their efforts with this Project.
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Right-of-Way Status
The acquisition of rights will be completed via filing of permanent and temporary easements maps a few months after NTP, but for the interim, a right of entry permit for the Project will be issued by the NYPA;
Infield area between I-190 NB and SB and between I-190 and NY265 will be available to the Design-Builder for materials storage / staging areas;
Area west of I-190 SB adjacent to Bridge abutment may be available for staging and access only.
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Utility Status
In accordance with Part 4 – Utility Requirements, Design-Builder is responsible for:
Verifying utility facility locations; Identifying & resolving any conflicts not yet documented; Coordinating with utility owners for utility relocation; Providing stakeout and final layout of utility relocations; Protecting existing utilities; Cost to repair damages to utilities caused by Design-
Builder; Informing the Department of all
meetings/correspondence with utility owners; Being Party to and signing the Three-Party Utility
Agreement.
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Utility Status
Verizon (NY 265):– Verizon will doghouse on the existing duct
bank, abate asbestos and leave the DB a stub conduit from which to begin their work.
– Design-Builder shall Construct 8-conduit duct bank across the structure between new manholes according to Verizon Standards;
– Verizon shall be responsible for pulling new cable.
Time Warner Cable (NY 265):– Work involves construction of new 2-conduit duct
bank across the structure, to be connected to Verizon manholes;
– TWC shall be responsible for pulling new cable.
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Utility Status National Fuel Gas (NY 265):– Work involves replacement of existing gas
main across the structure;– Pipe, hangers, link seals and sleeves will be
provided by National Fuel Gas at no cost to the DB;
– Installation of gas lines shall be performed by National Fuel Gas, with assistance from the DB (As described in Part 4 – Utility Requirements);
– All other work (excavation, core drilling the abutment, etc.) shall be performed by the DB (As described in Part 4 – Utility Requirements).
– The Design-Builder shall schedule his activities related to this gas main work such that gas service will not be disrupted during the heating season (November 1 through April 1)
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Utility Status National Grid (I-190 NB):– Work involves construction of new conduits to
replace existing;– Limits to be provided in Final RFP per National
Grid Requirements;– New electric and fiber optic cables to be pulled
by National Grid. Occidental Chemical (NY 265):– Coordinate with Occidental Chemical for
purging of abandoned Hydrogen line;– Removal of the line shall be the responsibility
of the DB.
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Utility Status
Town of Lewiston Water Department:
– Work involves relocating existing 24” water mains from NY 265 to SB I-190;
– All work to be performed by the Design-Builder to the requirements of the Town of Lewiston Water Department (As described in Part 4 – Utility Requirements
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Contract Information Lump Sum Design-Build Contract; Best Value Selection Process (60% Price, 40% Quality); Project Completion Date shall be the earlier of:
August, 2016; or The number of days past NTP proposed by the successful
Proposer on Form SCD (ITP Appendix D) There are No Intermediate Completion Milestones; There is a Payment Schedule provided in the RFP; $120,000.00 Stipend to Unsuccessful Proposers; Liquidated Damages will be imposed for not meeting the
Project Completion date; Escrow Submission of Bid Documents for Successful
Proposer;
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Contract Information (Continued)
There is a Buy America Clause There is an Iran Divestment Act Clause There is a DBE Participation Goal of 12% All Environmental permits and ROW by NYSDOT; All Construction Related Permits by Design-Builder.
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Contract Information RFP Documents:
Instructions to Proposers Part 1: D-B Agreement Part 2: General Provisions, Section DB 100 Part 3: Project Requirements (Scope of Work) Part 4: Utility Requirements Part 5: Special Provisions (Standard Specification Changes For DB
Use) Part 6: RFP Plans (Indicative Plans Only) Part 7: Engineering Data Part 8: Special Specifications (Including New DB Specifications) Part 9: The Design Builder’s Proposal Part 10: RFP Addenda (If Any)
Reference Documents: On Department’s web site (Not Part of the Contract Documents)
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Quality Control (QC) QC is Design-Builder’s Responsibility Design-Builder shall appoint a QC Manager responsible
for QC Plan for both Design and Construction Design QC shall be by the Designer in accordance with
the QC Plan Construction Inspection shall be by an Independent
Engineering Firm (Hired by the Design-Builder) Materials Testing shall be by an Independent Materials
Testing Firm or Laboratory (Hired by the Design-Builder) The Materials Testing Firm shall report to the
Construction Inspection Firm Offsite Plant Quality Control shall be performed by the
Design-Builder
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Quality Assurance (QA)
Design and Construction QA is Department’s Responsibility
The Department may perform QA on any of the Design-Builder’s activities
The Department will utilize an independent Consultant to perform QA of the Design-Builder’s Designs
Construction QA will be performed by Department staff
Offsite Plant Quality Assurance will be performed by the Department
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
RFP Evaluation and Selection
Pass/Fail Evaluation Factors Legal – Financial – Administrative – DBE Compliance - Price Proposal
Contents
Quality Evaluation Factors (40%) Key Personnel (27%) Management Approach (38%)
CPM Schedule (10%) Org. & General Mgmt. (10%) Design Mgmt. (8%) Construction Mgmt. (10%)
Technical Solutions (25%) Design Approach (10%) Construction Approach (15%)
Project Support (10%)
Price (60%)
60% Minimum
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Additional Information – Submission Guidelines
All proposals must be self-contained.• Proposals should not have links to external web
sites.• Proposals should contain all information needed
for evaluation. Do not “assume the Department knows” your firm
and it’s experience/qualifications.
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Additional Information – Submission Guidelines
Submit ALL Forms required. Do not alter any Form unless indicated on the Form. Forms that can be extended: FPA – Part2. Do not add any appendices or attachments to the
Forms. Do not include photographs or illustrations unless
specifically indicated. Do not submit
Form SA (Stipend Amendment) Form BDEA (Bid Document Escrow Agreement) PAB (Payment Bond (Labor and Material Bond)) PEB (Performance Bond (Faithful Performance Bond))
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Additional Information
Responses to Proposer Questions will be posted on the Department’s Project Web Site
Reference Documents are Posted on the Department’s Project Web Site:
https://www.dot.ny.gov/main/business-center/designbuildproject2 Reference Documents include:
Design Report, Bridge Inspection Reports, Record Plans, Utility related Documents Photos Other Documents
Bill HoweAttn: I-190 & NY Rt. 265 Design-Build Project
Office of Contracts ManagementNew York State Department of
Transportation50 Wolf Road, 6th Floor
Albany, New York [email protected]
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Rules of Contact
I-190 & NY Rt. 265 Over NY Power Authority Reservoir
Questions and Answers
Questions ?