new jersey department of education - office of …...chesapeake public schools safety plans to...

New Jersey Department of Education - Office of School Preparedness & Emergency Planning

New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency Planning

• City Council appropriated $2M on March 20, 2018

• As of August 1, 2018, CPS has spent/encumbered $400,000

“No Trespassing” signage installed at all secondary schools

Installation of an access control system at each school’s front

entry (buzzer, intercom, camera, and door latch release)

o Cabling (completed at all school buildings)

o Installation of device (completed at 12 school buildings)

o Testing

o Training of staff

o Some hardware and door replacements are necessary

(estimated $250,000)

Repair and/or replacements of security cameras (underway)

Safety and Security Funds


Safety Priorities Utilizing One-Time Funds

AREA OF NEED ESTIMATED

COSTS ($)

Security Cameras – Replacements/Repair 350,000

Security Cameras – Upgrades/New 350,000

Security Cameras – Servers/DVR’s 250,000

Front Door Access Control System (buzzer, audio, video,

latch release)

1,200,000

IP Phone Systems 1,740,000

PA Systems 2,295,000

Sound Systems (auditorium, cafeteria, gymnasium, stadiums) 739,500

IT Servers 845,470

TOTAL 7,769,970


Members of the School Safety Taskforce

Dr. Jacqueline Miller, Assistant Superintendent for

Student Services, Co-Chair

Mr. Bob Geis, Deputy City Manager, Co-Chair

Ms. Paige Stutz, Assistant Superintendent for

Operations

Colonel Kelvin Wright, Chief of Police

Mrs. Kate Pitchford, Director of Information Technology Major Tim Breslin, Bureau Commander

Mr. Wayne Martin, Director of Student Services Captain Joe Ishmael, Chesapeake Police Dept.

Mr. Jim Ward, Director of Risk Management Lt. Mike Streetman, Executive Officer

Dr. Angie Smith, Public Information Officer Stg. Steve Callow, Investigations Bureau

Mr. Richard Oss, Supervisor of Safety and Security Mr. Carl Lee, Crime Prevention Through Environmental

Design

Dr. Brooke Rudis, Supervisor of Pupil Discipline Deputy Fire Marshal Ron Page, Chesapeake Fire Dept.

Mr. Kevin Cole, Supervisor of Student Services Mr. Rob Braidwood, Deputy Emergency Management

Coordinator

Ms. Yvette Lagares, Pupil Discipline Analyst Mrs. Amy Floriano, Assistant Commonwealth Attorney


To focus on school safety preparedness

by reviewing and evaluating

Chesapeake Public Schools safety plans

to ensure that they are suitable for any

emergency situation that might occur on a

Chesapeake Public School Campus

Our Mission


Snapshot of our School Division

• Seventh largest school division in the state

• Optimize School Safety

• 40,000 students

• 56 educational buildings throughout the City, 28 elementary, 10 middle, 7 high, 2 special centers, and 9 support/annex buildings

• 6.5 million square footage of space throughout the school division

• 557 school buses that cover approximately 4.2 million miles annually

• 2800 distinct classrooms and labs, not including common areas such as cafeterias, restrooms, auditoriums, etc.


Infrastructure Recommendations

Reviewed Recommendation Status

Alarms All schools should have a feature

that alerts first responders

Currently being

explored

Entry &

Notification

System

All schools should have a buzzer,

video, and intercom system

AI Phones are

currently being

installed at all

schools

Public

Address

System

All schools should have working

outside speakers for the Public

Address system

In Progress

All schools should have bullhorns Completed




Physical

Security

All lighting in and around each school building

should be working order

Completed

School Security Officers should receive

additional training provided by our own

Chesapeake Police Department

In Progress

There should be additional police patrolling

and presence at and around all schools while

school is in session (Marked cars positioned

at schools)

Completed

Spring 2018

Review and address efficient and safe parent

drop-off/pickup locations

In Progress

Security personnel are needed at all

secondary schools before and after the

instructional day

Exploring



Telephone

Systems

All phones should be IP phones In Progress

There should be easy procedures that are

readily available for tracing phone calls

In Progress

Tip Line There should be an Anonymous Tip Line

available for reporting school safety

matters

Completed

Video

Cameras

Video access to school cameras should be

readily available to the police department

for cases of emergency

In Progress

All schools should utilize digital video

equipment

In Progress




Buses There should be a designated channel for

Transportation to immediately

communicate with Police Dispatch

Currently

being

implemented

All bus drivers and bus assistants should

be trained in school safety

Currently

being

implemented

Cafeteria All school nutrition employees should be

familiar with emergency procedures and

lockdown drills

Currently

being

implemented

All school nutrition employees in every

school should be familiar with school

safety emergency plans for breakfast and

lunch

Currently

being

implemented



Procedure Recommendations


Classrooms All classroom doors will be locked throughout

the day

Implemented

Spring 2018

All rooms throughout the building where

students, teachers, and guests occupy should

have safety procedures for lockdown

situations clearly posted

Currently being

implemented

Lockdowns All school staff, including substitutes,

custodians, and cafeteria workers should be

familiar with the procedures for the three

levels of lockdowns

In Progress

All schools are to have a fully equipped,

ready to launch, designated Holding Room

(room designated primarily for administration,

police, and fire to use as a center of operation

Currently being

explored



Public

Awareness

The community should be notified prior to

conducting any lockdown drills

In

Progress

The Parent Alert System (PAS) is over

utilized by schools and should only be used

to relay important messages to parents

In

Progress

A safety campaign should be implemented

to advise, update, and share important

safety messages that will help to keep our

students, parents and staff well informed

and engaged in helping to keep our schools

a safe place for learning.

In

Progress

Procedure Recommendations


No trespassing

signs installed

at all entrances

and exits


AIPhone, buzzer and audio systems are

currently being installed in all of our schools


Lockdown

level signs

are being placed

in all rooms

throughout

each building


Welcome visitor

signs in English and

Spanish will be

displayed on all

doors directing

visitors to report to

the security desk to

check in


One entrance for all

visitors during the

instructional day


All door windows

to have coverings

that can be easily

pulled down

in an emergency

Magnet strips cover locked doors that

can be easily removed in the event of an

emergency – Many schools are utilizing

some form of magnets for doors


Older schools have created Welcome Desks as barriers to

prevent access to the building without checking in

Newer schools have vestibules

between the entrance and the office area


What more are we doing to keep everyone safe?

• Administrators and School Resource Officers participated in the

first of many safety training sessions.

• Last week, our administrators were given a preview of the Active

Threat Training that will be taking place at Hickory High School in

August of 2019.

• Last week many from our division attended the 2018 School

Safety Training Forum hosted by the Department of Criminal

Justice.

• We are currently in the process of hiring a Safety Supervisor.

This persons’ sole job responsibility will center around school

safety.


The School Safety Taskforce will continue to

meet on a regular basis to reviewing what has

been implemented, what is being explored and

reviewing relevant research on school safety.

New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency PlanningSAFETY ADDENDUM

Information included on the

following slides provide the

reader with a detailed report of

the safety practices and

protocols already in place

throughout our school system

New Jersey Department of Education - Office of School Preparedness & Emergency PlanningNew Jersey Department of Education - Office of School Preparedness & Emergency PlanningSafety Update

August 13, 2018

Timeline of Events

• December 2012

School Tragedy at Sandy Hook Elementary

• January 2013

Governor Bob McDonnell issues Executive Order

57, which created a taskforce to conduct an

extensive review of school safety research and

policy, and to provide recommendations and

proposals to enhance school and campus safety.

• There were a total of 61 recommendations

(out of the 61, 7 of the recommendations were for

higher education exclusively)


Three Working Groups were formed:

• Education – 5 recommendations for K-12

CPS implemented all five recommendations

o Definition of Bullying

o Convene a Safety Audit Planning Team

o Conduct Lock-Down/Intruder School Drills

o Anti-Bullying Training

o Safety and Security Grant

• Mental Health – 5 recommendations for K-12

CPS implemented all five recommendations

o Suicide Prevention

o Child/Adolescent Outpatient and Psychiatric Outpatient Services

o Mental Health First Aid

o Adult Outpatient and Psychiatric Services

o Law-Enforcement Assessment (Drop-off) Centers


Three Working Groups were formed (Continued)

• Public Safety – 41 Recommendations for K-12

CPS implemented most of the recommendations

o Lock-down Drills Mandated

o Designation of Emergency Manager for Schools

o Juvenile Records Information Sharing

o Critical Incident Response Model Curriculum

o Mandatory Establishment of Security and

Vulnerability Checklists and Sharing Crisis

Management Plans with Law Enforcement and

First Responders

o Grant Funding for Facility Upgrades



Public Safety – 41 Recommendations for K-12 (Continued)

o Mandated Report Threat Assessment Analysis

o Mandated K-12 Threat Assessment Teams

o Additional Conferences by the Virginia Center for

School Safety

o Directs the Virginia Center for School safety to host

the following trainings: Mental Health 101 and School

Safety Audit Team Training

o New School and Campus Construction and

Renovation Conceptual Phase Plan Review

o New K-12 Construction and High Learning Access

Control




o Stakeholder Input into School Design and Security

Planning

o Data Exchange Related to Potential Threats

o Communicating over Common Voice Communication

System*

o Inclusion of School Division in Public Safety Voice

Communications Systems*

o Data Sharing between Public Safety and Schools*

o Code Development Process




o Local Design Group Formation

o Training for Recommendation Implementation

o Standing School and Campus Safety Committee


Fast ForwardTimeline

• February 14, 2018 Mass shooting at Parkland’s Marjory Stoneman Douglas

High School

• March 12, 2018 Joint meeting with city and school leaders to address

school safety o Resulted in the formation of the School Safety Taskforce

made up of individuals from the school, city, police, fire, emergency management, commonwealth attorney’s office (we plan to add administrators, students and parents this upcoming year)

o The Taskforce has been actively working behind the scenes to ensure that safety measures and protocols are in place citywide

o March 21, April 18, May 16, June 28 and the next meeting will be held on August 23.


What has the School Safety Taskforce been doing

to keep our students safe?

First we looked at what we are already doing:

• AEDs – All school buildings have at least two AEDs located throughout each facility

• After School events – Administrators at any CPS school may request police officers through the Office of Student Activities

• Bus Safety All buses are equipped with cameras and audio as

well as a GPS tracking system Evacuation drills are practiced twice a year, the first

happening the first 30 days of school


• All visitors must provide identification and utilize the Visitor Information System called Raptor.

• Safe Schools and Crisis Management Plans must be updated and reviewed every year

• Safety Inspections are held regularly to detect and eliminate safety hazards

• School Resource Officers are full-time in all high schools and 6 of our middle schools (in their 2018-19 Budget the City has budgeted to add 4 more SROs once they completed training


• All staff are required to wear Identification Badges, including substitutes.

• The Student of Code of Conduct handbook is provided to every student the first day of school.

• Threat Assessments are conducted by a Threat Assessment Team consisting of five members: Administration, teacher, school counselor, and an SRO.

• There are security cameras strategically placed throughout each school building.

• The Police Department and the Department of Student Services meet quarterly to exchange information and discuss safety, these meetings are planned to continue


The next area we looked at were what other types of safety measures were needed in our

school buildings.

Through the Taskforce’s work, two overarching areas of safety emerged:

1. Infrastructure

2. Procedures




Alarms All schools should have a

feature that alerts first

responders

Currently being

explored

Entry &

Notification

System

All schools should have a

buzzer, video, and intercom

system

AI Phones are

currently being

installed at all

schools

Public

Address

System

All schools should have working

outside speakers for the Public

Address system

In Progress

All schools should have

bullhorns

Completed




Physical

Security

All lighting in and around each school building

should be working order

Completed

School Security Officers should receive

additional training provided by our own

Chesapeake Police Department

In Progress

There should be additional police patrolling and

presence at and around all schools while school

is in session (Marked cars positioned at schools)

Completed

Spring 2018

Review and address efficient and safe parent

drop-off/pickup locations

In Progress

Security personnel are needed at all secondary

schools before and after the instructional day

Exploring



Telephone

Systems

All phones should be IP phones In Progress

There should be easy procedures that

are readily available for tracing phone

calls

In Progress

Tip Line There should be an Anonymous Tip

Line available for reporting school

safety matters

Completed

Video

Cameras

Video access to school cameras should

be readily available to the police

department for cases of emergency

In Progress

All schools should utilize digital video

equipment

In Progress




Buses There should be a designated channel

for Transportation to immediately

communicate with Police Dispatch

Currently

being

implemented

All bus drivers and bus assistants should

be trained in school safety

Currently

being

implemented

Cafeteria All school nutrition employees should be

familiar with emergency procedures and

lockdown drills

Currently

being

implemented

All school nutrition employees in every

school should be familiar with school

safety emergency plans for breakfast and

lunch

Currently

being

implemented



Procedures Recommendations


Classrooms All classroom doors will be locked throughout

the day

Implemented

Spring 2018

All rooms throughout the building where

students, teachers, and guests occupy should

have safety procedures for lockdown

situations clearly posted

Currently being

implemented

Lockdowns All school staff, including substitutes,

custodians, and cafeteria workers should be

familiar with the procedures for the three

levels of lockdowns

In Progress

All schools are to have a fully equipped,

ready to launch, designated Holding Room

(room designated primarily for administration,

police, and fire to use as a center of operation

Currently being

explored



Public

Awareness

The community should be notified prior to

conducting any lockdown drills

In

Progress

The Parent Alert System (PAS) is over

utilized by schools and should only be

used to relay important messages to

parents

In

Progress

A safety campaign should be

implemented to advise, update, and share

important safety messages that will help

to keep our students, parents and staff

well informed and engaged in helping to

keep our schools a safe place for

learning.

In

Progress

Procedures Recommendations


The School Safety Taskforce will continue to meet on

a regular basis to reviewing what has been

implemented, what is being explored and reviewing

relevant research on school safety.

new jersey department of education - office of …...chesapeake public schools safety plans to...

Documents