PROFESSIONALLY MANAGED RECORDS STORAGE COMPANY IN KUWAIT

Sultan Records Management Co. (W.L.L). was established in 2005, we introduced professional records and data management services. Today we have grown into an integrated information management company with records centers spread across 8000 sq. mts.

Excellencein records management services

PROFESSIONALLY MANAGED RECORDS STORAGE COMPANY IN KUWAIT

Sultan Records Management Co. (W.L.L). was established in 2005, we introduced professional records and data management services. Today we have grown into an integrated information management company with records centers spread across 8000 sq. mts.

Excellencein records management services

SERVICES

• Physical Archiving and Management of files and documents

• Document Management Software and Consultancy on Paperless Transformation

• On-Site and Off-Site scanning, Imaging and Indexing services

• Electronic Media Storage and Rotation Services

• Confidential Document Shredding Service

• Hard Drive & Media Tape Shredding

Physical Records Management involves managing your records at our Records Center. We maintain and track your records throughout their lifecycle and provide you with the following benefits:

PHYSICAL RECORDS MANAGEMENT

• Up to 80% cost saving over conventional Records Storage• Saving your valuable office space• Easy document retrieval with Delivery & Pickup service• Improving security and safety of your Documents • Systematically Organize the Documents for instant access• Easy Administration and Improve Productivity through: • File Tracking status • Online Retrieval • Retention Plan & Destruction Schedule • Retrieval History • On Demand inventory

Our DMS solution is a safe and easy to use tool that converts physical documents to searchable digital images. These images are stored at customer site or on cloud and can be retrieved through its easy user-friendly interface.

We provide a customized cost-effective solution by understanding your business requirement and future scalability

Our DMS adapts to all business models and provides an ideal tool for paperless transformation providing its user a simple interface in 19 languages including English & Arabic

DOCUMENT MANAGEMENT SOFTWARE (DMS)

Key Features: Easy Search Functions• Find files instantly & accurately• Quick Search• Advanced Search• Global Search• Track & retrieve files using keywords

Sharing & Collabration• One centralized location • Share files quickly & easily• Share files globally• Store & manage files in one central location• Print / e-mail files instantly• Annotations• Keep files organized• Manage file access• Save time & money• No internal IT staff required• File Retention

OCR • Convert images to searchable files: PDF, TIFF, JPEG. • Supports over 134 languages

Security • Built in audit log, all system and file activity are tracked and recorded for easy report generation. • Secure files with user restrictions at the cabinet, folder and file level• Active Directory integration. • All files imported and created in the DMS are encrypted on the server to ensure that accessibility is restricted to authorized users only.

Workflow • Automate approvals in the matter of seconds • Approve Workflow files on the go from anywhere• Index field updates based on approval or rejection• Individual user inboxes• Email notifications and reminders• Automatic document stamping• Custom stamps• E-signature w/password restrictions• Document flow history tracking

Since 2005, Sultan Records is working with private and Govt sector towards digital transformation of physical documents. Our trained scanning professionals understand your project requirements in terms of volume, timeline, document type, document age, indexing criteria and develop techniques for cost effective digitization.

We have successfully executed onsite, offsite, backlog and perpetualscanning projects for documents, maps and drawings along with Document Management Software.

SCANNING AND IMAGING SERVICE

Key Features of Our Scanning and Imaging Service• Help you free up valuable office space.• Secure your data• Ensure quick and easy access to the information you need.• Ability to scan to any Document Management System or our own software solution• On-Site & Off-Site scanning Services• Backlog and Bulk Scanning Services

CONVERT PAPER TO DIGITAL DOCUMENT

Offsite Media back-up and rotation is critical for a Disaster Recovery Plan in any organization. Sultan Records can help you to organise your daily, weekly or monthly rotation of tapes according to your rotation plan. Our systems and processes are capable of ensuring the rotation is carried out at a scheduled time enabling you to receive the required tape on the desired day.

MEDIA VAULTING | OFFSITE TAPE ARCHIVING| TAPE STORAGE | TAPE ROTATION

Key Features of Our Media Management Service

• Scheduled and On Demand Delivery & Pickup of Media• Reliable GPS tracked Transport System• Secured & Safe carry cases for your Media• Air-conditioned storage area• Strict access control

PROTECT AND PRESERVE YOUR DATA OFFSITE WITH SULTAN RECORDS

In addition to backup tapes, our media vaulting also offers the perfect preservation solution for Hard Disks, Audio Recordings, Film Archives, Video Surveillance Tapes or Optical Media.

CONFIDENTIAL MEDIA SHREDDING SERVICE

Our Media Shredding service is ideal for organization working with sensitive data stored on different forms of media including Hard disks, LTO tapes. Erasing, degaussing or formatting hard drives and media may leave them vulnerable for data theft, as data may still remain on the drives.

Physical Shredding of Hard Drive is the secured and most trusted way of ensuring the data is completely destroyed.

Our Industrial Hard Drive Shredder can shred your Hard Drive and Media into Pieces

SECURED HARD DISK SHREDDING

Key Features of Our Confidential Hard Disk Shredding Service

• Handled by trained professionals.

• Highest level of security

• Documenting the destruction with photographs and videos.

• Entire Shredding process under CCTV surveillance.

• Customers can witness the shredding process for audit and legal formalities.

• Issue “Certificate of Destruction” listing all serial numbers of the destroyed hard drives/media.

• Shredded Media Particles are then Recycled through our partners to support our “Better Earth” initiative.

CONFIDENTIAL DOCUMENT SHREDDING SERVICE

Keeping documents beyond their retentio`n period exposes your company toidentity theft, increased storage space & management cost.

To maintain highest level of compliance and move towards paperless environment, we encourage strict adherence to Retention policy. Documentsshould be confidentially shredded immediately after its life cycle.

SECURED DOCUMENT SHREDDING

Key Features of Our Confidential Document Shredding Service

• Secured disposal of confidential and sensitive documents

• Offsite, Onsite and Mobile Shredding

• Shredding using Industrial Shredders

• Document Destruction Policy along with procedures specific to your business

• Customers can witness the entire shredding process in the comfort of our hospitality.

• Issue “Certificate of Destruction” listing all details of the files shredded.

• Shredded Paper waste are then recycled through our partners to support our “Better Earth” initiative.

• Recycling paper conserves natural resources, saves energy and reduces greenhouse gas emissions.

SECURED LOCAKABLE BIN SHREDDING SERVICE

Our safe and secured bin shredding service provides an end to end environment friendly alternative for eliminating unwanted documents from your business environment on a day to day basis. This saves valuable business space, reduces your liability towards protecting unwanted documents and makes your work space organized and hassle-free.

Availing our Bin service will mitigate the need of having multiple shredding stations or having your own staff do the shredding which may lead to exposure of confidential information. This also relieves you from the hassle of collection and disposal of shredded waste in an environment friendly way.

SECURED BIN SHREDDING

Key Features of Our Confidential Bin Shredding Service

• Based on your requirement we propose the quantity and bin sizes (70L, 240L, 350L).

• Empty Locked bins are delivered and placed at critical locations in your offices on weekly/monthly basis.

• Filled up bins are collected on weekly/monthly basis and transported to our Document shredding facility in a closed body GPS tracked vehicle.

• After verification, contents are shredded under camera surveillance

• We provide options of Customer monitoring, photo shoot and video recording of the shredding process

• Shredded Paper waste are then recycled through our partners to support our “Better Earth” initiative.

• Issue annual “Recycling Certificate” listing your contributions towards our “Better Earth” Initiative.

Tel : +965 2398 3268Mob : +965 97217296Fax : +965 2398 3013Address : Plot No. 75, Street 349, Block 7, Al Ahmadi, KuwaitEmail : info@sultanrecords.comWebsite : www.sultanrecords.com

CONTACT US