new challenges and opportunities - 2009 presentation to fasfepa martha k. asbury september 16, 2009

New Challenges and New Challenges and Opportunities - 2009Opportunities - 2009

Presentation to FASFEPAPresentation to FASFEPA

Martha K. AsburyMartha K. Asbury

September 16, 2009September 16, 2009

ARRA – ReportingARRA – Reporting

ProcessProcess Now–Sept 28: Update budgetsNow–Sept 28: Update budgets Oct 1–5: Report on-lineOct 1–5: Report on-line Oct 6: DOE uploads to “FlaReporting”Oct 6: DOE uploads to “FlaReporting” Oct 10: FL uploads to Federal ReportingOct 10: FL uploads to Federal Reporting Oct 11-21: State reviews and correctionsOct 11-21: State reviews and corrections Oct 22-31: Federal agency reviews and Oct 22-31: Federal agency reviews and

necessary revisionsnecessary revisions

ARRA: Selected ARRA: Selected Reporting ProvisionsReporting Provisions

RegistrationsRegistrations DUNS – Yes (all districts have)DUNS – Yes (all districts have) CCR (Central Contract CCR (Central Contract

Registration) – Yes (some districts Registration) – Yes (some districts heave)heave)

Florida Reporting System – NoFlorida Reporting System – No Federal Reporting System - NoFederal Reporting System - No

ARRA Reporting: Jobs ARRA Reporting: Jobs Saved and CreatedSaved and Created Definitions:Definitions:

– Job Created: new position created Job Created: new position created and filled or an existing unfilled and filled or an existing unfilled position that is filled as a result of position that is filled as a result of ARRA fundingARRA funding

– Job Saved/Retained: existing Job Saved/Retained: existing position that would not have position that would not have continued to be filled were it not for continued to be filled were it not for ARRA fundingARRA funding

ARRA Reporting: Jobs ARRA Reporting: Jobs Saved and CreatedSaved and CreatedDirect vs. Indirect Direct vs. Indirect Intent is to capture Intent is to capture

direct employment direct employment Employees not Employees not

charged to ARRA charged to ARRA who may provide who may provide critical support critical support should not be should not be reportedreported

ARRA Reporting: Jobs ARRA Reporting: Jobs Saved and CreatedSaved and Created

CalculationCalculation Expressed as FTEsExpressed as FTEs Calculated as total Calculated as total

numbers of hours numbers of hours worked divided by worked divided by number of hours number of hours in a full-time in a full-time scheduleschedule

ARRA Reporting: Jobs ARRA Reporting: Jobs Saved and CreatedSaved and CreatedSplit-Funded Split-Funded

PositionsPositions Only the portion of Only the portion of

the position the position attributable to attributable to ARRA funding ARRA funding should be reportedshould be reported

May need to keep May need to keep time and effort time and effort documentationdocumentation


Watch out for:Watch out for: Part-time employeesPart-time employees Add-on hours (e.g., Add-on hours (e.g.,

tutors)tutors) Hourly/daily employees Hourly/daily employees

(e.g., substitutes)(e.g., substitutes) Teachers – 10 month Teachers – 10 month

schedulesschedules


Audit RequirementsAudit Requirements Maintain Maintain

documentation of documentation of what you reportwhat you report

Be able to show how Be able to show how you calculated the you calculated the FTE reportedFTE reported

Budget and planning Budget and planning documents will be documents will be helpfulhelpful

ARRA Reporting: ARRA Reporting: VendorsVendorsSub-recipients must Sub-recipients must report on vendorsreport on vendorsWhen there is an When there is an individual transaction individual transaction of $25,000 +of $25,000 +Report must include:Report must include:

– DUNS or other DUNS or other identifying identifying informationinformation

ARRA Reporting: ARRA Reporting: VendorsVendorsDefinition of Vendor:Definition of Vendor: Provides the goods and services within Provides the goods and services within

normal business operations;normal business operations; Provides similar goods or services to many Provides similar goods or services to many

different purchasers;different purchasers; Operates in a competitive environment;Operates in a competitive environment; Provides goods or services that are Provides goods or services that are

ancillary to the operation of the federal ancillary to the operation of the federal program; ANDprogram; AND

Is not subject to compliance requirements Is not subject to compliance requirements of the federal program.of the federal program.

ARRA Reporting: ARRA Reporting: VendorsVendors

Suggest Suggest keeping keeping

individual individual vendor vendor

transactions transactions under under

$25,000$25,000

ARRA ReportingARRA Reporting

Federal quarterly Federal quarterly reports are not the reports are not the only uses for ARRA only uses for ARRA datadata

DOE gets many DOE gets many requests to share requests to share data on what we data on what we are doing with are doing with ARRA dollarsARRA dollars

Public Public transparencytransparency

ARRA: Title II-D, ARRA: Title II-D, TechnologyTechnology ARRA funds have ARRA funds have

been releasedbeen released At least 50% if not At least 50% if not

more of the ARRA more of the ARRA funds will be funds will be distributed distributed competitivelycompetitively

RFA and RFP being RFA and RFP being preparedprepared

School Improvement: School Improvement: Section 1003(g)Section 1003(g) Proposed regulations posted for Proposed regulations posted for

commentcomment Florida will have to submit an Florida will have to submit an

application for both ARRA and application for both ARRA and non-ARRA funds (probably in non-ARRA funds (probably in November)November)

Funds available at the earliest in Funds available at the earliest in January, 2010January, 2010

School Improvement: School Improvement: Section 1003(g)Section 1003(g) Proposed EligibilityProposed Eligibility

– Bottom 5% of Title I Bottom 5% of Title I schools in school schools in school improvementimprovement

– Low performing Low performing secondary schools secondary schools that are eligible for, that are eligible for, but don’t receive but don’t receive Title I fundingTitle I funding

School Improvement: School Improvement: Section 1003(g)Section 1003(g)Support for one or more of the following: Support for one or more of the following: Turnarounds (replace principal and 50% Turnarounds (replace principal and 50%

of staff)of staff) Re-starts (close and re-open under Re-starts (close and re-open under

management of charter or other management of charter or other organization)organization)

ClosureClosure Transformation (replace leadership, Transformation (replace leadership,

reward teacher and leadership reward teacher and leadership effectiveness, etc.)effectiveness, etc.)

School Improvement: School Improvement: Section 1003(g)Section 1003(g)

USED is supporting USED is supporting a competitive a competitive distribution distribution

model for SEA model for SEA awards to LEAsawards to LEAs

Race to the TopRace to the Top

Guiding PrinciplesGuiding Principles Focus on raising achievement in Focus on raising achievement in

core subjects and closing core subjects and closing achievement gapachievement gap

Prudent and decisive (pilot bold Prudent and decisive (pilot bold ideas first)ideas first)

Participation in pilots by choiceParticipation in pilots by choice Guided by evidence or researchGuided by evidence or research


Guiding Principles Guiding Principles (continued)(continued)

Will address all Will address all required elements required elements of USED guidelinesof USED guidelines

Focused on Focused on implementing implementing sustainable sustainable policiespolicies


LogisticsLogistics Partnering with Parthenon Group Partnering with Parthenon Group

through the Gates Foundationthrough the Gates Foundation Working closely with Governor’s OfficeWorking closely with Governor’s Office Seeking input from districts and public Seeking input from districts and public

– have received formal input from 53 – have received formal input from 53 individuals in 23 districtsindividuals in 23 districts

Working with districts, unions, and Working with districts, unions, and other stakeholders to gain supportother stakeholders to gain support


Basing plans on draft RFPBasing plans on draft RFP Prepared to make changes based Prepared to make changes based

on final RFPon final RFP At least 50% of the funds go to At least 50% of the funds go to

LEAs based on proportionate share LEAs based on proportionate share of Title I fundsof Title I funds

Remainder available to State – Remainder available to State – much will likely go to school much will likely go to school districtsdistricts


USED WebsiteUSED Website

http://http://www.ed.gov/www.ed.gov/policy/gen/leg/policy/gen/leg/recovery/recovery/index.html#appsindex.html#apps

ARRA OversightARRA Oversight

Under the Under the MicroscopeMicroscope

Inspectors General Inspectors General (at all levels)(at all levels)

Auditor GeneralAuditor General OMBOMB GAOGAO Program staff at Program staff at

USEDUSED

H1N1H1N1

Wonderful Wonderful Team!Team!

Local, state, Local, state, and federaland federal

EducationEducation HealthHealth

H1N1H1N1

CDC Guidance:CDC Guidance: If conditions stay like last springIf conditions stay like last spring

– Keep school open unless most students at Keep school open unless most students at high riskhigh risk

– Stay home when sickStay home when sick– Separate ill students and staffSeparate ill students and staff– Practice hand hygiene and respiratory Practice hand hygiene and respiratory

etiquetteetiquette– Routine cleaningRoutine cleaning– Early treatment of high-risk students and staffEarly treatment of high-risk students and staff

H1N1H1N1

CDC Guidance if increased severityCDC Guidance if increased severity– Active screeningActive screening– High-risk students and staff stay High-risk students and staff stay

homehome– Students will ill family members stay Students will ill family members stay

homehome– Increase distance between people at Increase distance between people at

schoolschool– Extend the period for ill persons to Extend the period for ill persons to

stay homestay home– Possible school dismissals/closuresPossible school dismissals/closures

H1N1: School H1N1: School DismissalsDismissals CDC prefers term “dismissal” CDC prefers term “dismissal”

rather than “closure”rather than “closure” Decision is a local one to be made Decision is a local one to be made

by school district and county by school district and county health departmenthealth department

DOE will track all dismissals via DOE will track all dismissals via web-site reporting web-site reporting

H1N1H1N1

Negative consequences for school Negative consequences for school dismissalsdismissals– How to provide for continued How to provide for continued

learninglearning– How to for an emotionally and How to for an emotionally and

physically safe place for studentsphysically safe place for students– How to reduce demands on local How to reduce demands on local

health carehealth care

H1N1 – Minimum H1N1 – Minimum School Term - School Term - EmergenciesEmergencies Florida Law requires a minimum Florida Law requires a minimum

of 180 daysof 180 days Florida Law and State Board Rules Florida Law and State Board Rules

also authorize the Commissioner also authorize the Commissioner to reduce the 180 days as follows:to reduce the 180 days as follows:

– When no teacher planning days or When no teacher planning days or school holidays remain in the school holidays remain in the official calendarofficial calendar

– Up to a maximum of three daysUp to a maximum of three days

H1N1: VaccinationsH1N1: Vaccinations

Vaccine is currently in clinical trialsVaccine is currently in clinical trials Expected to be available in late Expected to be available in late

October/early November (possibly October/early November (possibly earlier)earlier)

Not to be confused with vaccinations Not to be confused with vaccinations for seasonal flu currently taking placefor seasonal flu currently taking place

Priority will be given to persons at Priority will be given to persons at high risk including school-age high risk including school-age studentsstudents

H1N1: MasksH1N1: Masks

Surgical masks being Surgical masks being made available for made available for students and staff students and staff who become ill at who become ill at school or have school or have responsibility for responsibility for caring for ill studentscaring for ill students

Masks not Masks not recommended as a recommended as a prevention measure prevention measure for the general for the general populationpopulation

H1N1 Q & AH1N1 Q & A

QQ Is there H1N1 in Florida?Is there H1N1 in Florida?

AA Yes.Yes.

QQ What are the symptoms?What are the symptoms?

AA Fever, sore throat or cough. Fever, sore throat or cough. Some reports of nausea, Some reports of nausea, vomiting or diarrheavomiting or diarrhea


QQ What should the school do with What should the school do with student with symptoms?student with symptoms?

AA Separate student from general Separate student from general population and contact parentspopulation and contact parents

QQ How long is it contagious?How long is it contagious?AA As long as symptoms last and up to As long as symptoms last and up to

7 days after onset (can be longer for 7 days after onset (can be longer for younger children)younger children)


QQ If I’m sick, what should I do?If I’m sick, what should I do?

AA Contact health care provider. Stay Contact health care provider. Stay home and avoid contact with other home and avoid contact with other peoplepeople

QQ How does it spread?How does it spread?

AA Like seasonal flu – from person to Like seasonal flu – from person to person through coughing or sneezingperson through coughing or sneezing

H1N1: WaiversH1N1: Waivers

USED has issued guidance on flexibility USED has issued guidance on flexibility and waivers (other forms of relief from and waivers (other forms of relief from federal education requirements) for federal education requirements) for SEAs, LEAs, and OthersSEAs, LEAs, and Others– Elementary and SecondaryElementary and Secondary– Adult and Career and TechnicalAdult and Career and Technical– Federal Student AidFederal Student Aid– Grant AdministrationGrant Administration– Family Educational Rights and Privacy ActFamily Educational Rights and Privacy Act– Distribution of Vaccines at School SitesDistribution of Vaccines at School Sites


Elementary and Secondary examples:Elementary and Secondary examples:– AssessmentsAssessments– AccountabilityAccountability– Reporting RequirementsReporting Requirements

If warranted by an H1N1 outbreak that If warranted by an H1N1 outbreak that impedes functioning of delivery of impedes functioning of delivery of educational services in a state, LEA, or educational services in a state, LEA, or school, USED may grant waivers of school, USED may grant waivers of certain statutory and regulatory certain statutory and regulatory requirementsrequirements


Go to Go to http://www.ed.gov/admins/lead/safhttp://www.ed.gov/admins/lead/safety/emergencyplan/pandemic/guidety/emergencyplan/pandemic/guidance/flexibility-and-waivers.docance/flexibility-and-waivers.doc

for more information on waiversfor more information on waivers

H1N1: ResourcesH1N1: Resources

http://www.doh.shttp://www.doh.state.fl.us/demo/ptate.fl.us/demo/php/FluInfo.htmhp/FluInfo.htm

http://www.pandhttp://www.pandemicflu.gov/emicflu.gov/

H1N1: ResourcesH1N1: Resources

Guidance on Guidance on cleaning of school cleaning of school busesbuses

Guidance on Guidance on School Lunch School Lunch Program waivers Program waivers to serve meals to serve meals when schools when schools dismissed dismissed (forthcoming)(forthcoming)

Thank You!Thank You!Martha K. AsburyMartha K. AsburyDirector, Director,

Administrative ServicesAdministrative Services850/245-0420850/245-0420

[email protected]@fldoe.org

new challenges and opportunities - 2009 presentation to fasfepa martha k. asbury september 16, 2009

Documents

arra fundingarra reporting

helpfularra reporting

reportedarra reporting

arra reportingprocessnowsept

arra datadoe

nonarra funds

month schedulesarra

existing position