new administrative review region one esc food & nutrition program january 21, 2015
TRANSCRIPT
New Administrative Review
Region One ESCFood & Nutrition Program
January 21, 2015
Acknowledgment Statement
You understand and acknowledge that:The training you are about to take does not cover the
entire scope of the program; and thatYou are responsible for knowing and understanding all
handbooks, manuals, alerts, notices and guidance, as well as any other forms of communication that provide further guidance, clarification or instruction on operating the program.
Objectives
Provide an overview of the onsite and offsite AR process
Review revised CN Labels & Product Information Document for the AR (aka Nutrition Analysis Binder)
Question…
Who has been through a CRE or AR?
What is an Administrative Review?
“A standardized review process developed by USDA that includes a comprehensive offsite and onsite evaluation of contracting entities (CE’s) participating in the following programs…”
◦ ARM Section 23.5
Other Special Nutrition Programs
National School Lunch Program
School Breakfast Program
Afterschool Care Program
At Risk CACFP
Fresh Fruit & Vegetable Program
Seamless Summer Option
Special Milk Program
Key Terms & Definitions
Authorized Representative
Critical Areas of Review
Dietary Specifications Tool
General Areas of Review
Non-Systemic Findings
Key Terms & Definitions
Offsite Assessment Tool
Onsite Assessment Tool
Performance Standards
Systemic Finding
TX-UNPS
What’s New?
Offsite & Onsite
Technology
Technical Assistance
Observation of meal prep and service
Risk Based
Communication is key!
When will I know??
JULY
Getting Ready
CE’s receive an email from TDA regarding notification
of Administrative Review (AR).
CE’s Superintendent, CN Director, and ESC receive
email.
Email Announcement
Attachments◦Announcement Letter
Onsite Monitor(s) Important Dates
◦2015 AR areas◦Offsite AR Checklist◦Onsite AR Checklist ◦Resource Management Summary (revised)◦TX-UNPS New AR User Guide◦2015 FSMC List Enclosure
Announcement Letter
Administrative Review Areas
Getting Started
Offsite AR Checklist
Onsite AR Checklist
FSMC Additional Records
TX-UNPS User Guide
AR Timeline
WHEN DOES MY REVIEW START?
OFFSITE(8-12 wks
prior)
ENTRANCE CONFEREN
CEONSITE
EXIT CONFERENCE
First Thing’s First…
• Gather your team
• Review Policies & Procedures
• Review menus for compliance
• Check Recipes/FPR’s
• Train staff
Critical Areas of Review
Critical Area 1 (PS 1): Meal Access & Reimbursement
◦Certification and Benefit Issuance
◦Verification
◦Meal Counting and Claiming
Critical Areas of Review
Critical Area 2 (PS 2): Meal Pattern & Nutritional Quality
◦Meal Components and Quantities
◦Offer vs. Serve
◦Dietary Specifications and Nutrient Analysis
General Areas of Review
Resource Management
Civil Rights
CE Onsite Monitoring
Local Wellness Policy
Competitive Food Sales
Water
TDA Phone Calls
Communication with TDA
◦8-12 week phone call
◦6 week phone call
◦2 week phone call
Offsite Process
8-12 weeks prior to onsite
TX-UNPS Modules
Risk Assessment Tools
◦Meal Compliance
◦Dietary Specifications
◦Resource Management Risk Indicator
Onsite Process
Validate
Observe meal preparation and service
Evaluate overall compliance
Answer Monitor’s questions
Provide documentation by request
Areas of Concern…so far
Outdated Recipes
NO Recipes
Incorrect/Incomplete Food Production Records
Financial: Indirect Costs, Fund Balance
Incorrectly Processing Applications
Continued…
Food Safety Program
Onsite Monitor Form
Attachment B/Policy Statement
CAP or CAD?
Corrective Action Plan (CAP) –
previous term used for documentation to correct findings resulting from a
review.
Corrective Action Documents (CAD) –
documentation that is uploaded into TX-UNPS in
response to findings resulting
from an AR.
TX-UNPS USER GUIDE
OFFSITE MODULE
Meal Compliance Risk Assessment Tool
Resource Management Summary
CN Label & Product Information Binder
Resources
www.squaremeals.org
Administrator’s Reference Manual “ARM”
(Section 23)
USDA
Region One ESC Specialists!
Questions?
Carmen Ocanas-Lerma
Food & Nutrition Program Director
(956) 984-6124 [email protected]
Kimberly KellerFood & Nutrition
Program Specialist(956) 984-6121
Iris S. PerezFood & Nutrition
Program Specialist(956) [email protected]
Gilbert RequenaFood & Nutrition
Program Specialist(956) 984-6108
Erika LealFood & Nutrition
Program Technician (956) [email protected]
Sandra Bazan Food & Nutrition
Program Assistant(956) 984-6120
