ncsl time management...mind mapping vacation consider: 5 senses 5 w’s and how mind mapping...
TRANSCRIPT
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NCSLTime Management
Eileen Roth Author
Your Tour Guide
As seen on:
Today Show
Oprah
Copyright 2015
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Flash Sheet
Flashes Delegate
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Action Chart
ActionItem
Who/Delegate
ProgressDate 1
Progress Date 2
Progress Date 3
DueDate
You / Delegate
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Planning Stage
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Projects
Determine Outcome or Solution
Deadlines
– Set final deadline (and budget)
– Set interim deadlines
Plan
– Backwards to determine start
– Add flexibility
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Delegate
– Which tasks are independent
– Which tasks are dependent on other steps
Track
– Actual time of each phase
– Actual costs of each phase
Evaluate
– Time (total and phases)
– Costs (total and phases)
– Value
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Stop 1 –Brainstorming
Free flow
Write down every thought
OK if idea is not feasible or logical
OK to piggyback on other’s ideas
No Rules
No Right
No Wrong
Anything Goes!
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Brainstorming
Stretch yourself – first few are easy
Consider:
5 Senses:
See, Hear, Taste, Touch, Smell
5 W’s and How:
Who, What, Where, When, Why
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Brainstorm
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Big Picture – Aerial Trams
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Stop 2 –Mind Mapping
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Mind Mapping
Vacation
Consider: 5 Senses5 W’s and How
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Mind Mapping
Vacation
Fra
nce
Italy
Spain
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Mind Maps
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Mind Map Tool – X Mind 6
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Mind Map
Play
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Organize It
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Stop 3 - WBS
Workbreakdown Structure
Request CreatePages
Typesetter TypeProof
Printer PrintProof
24 Chapterssend CoverPages
Create24 Cover Pages
24 Cover pages
24 Cover Pages
Cover Pages
Cover Pages
Print directory
Create Front Pages
Front Pages Front Pages
Front Pages
Front Pages
24 Chapters send Member Data
Check 24 Chapter Member Data & Enter New Members
24 Chapters of MemberData
24 Chapters of Member Data
24 Ch. Member Data
24 Ch.Member Data
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WBS
Thanksgiving Meal
Salad
Main Dish
Dessert
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WBS - DinnerWork Breakdown Structure
Dinner Prep Total Time
Salad WashLettuce 1-2 mins
SaladWash & Cut Veggies
Salad
Toss
Side DishBoil Water
Side DishCookYams
Side DishAddButter
EntréeDefrostTurkey
EntréePre-HeatOven
EntréeStuffBaste
DessertBake CakeCool
DessertFrost & Cool Cake
DessertDecorateCake
EntréeCookMeat
3-4 mins
5 mins 7-10 mins
3-4 hrs20 mins 4 mins
45 mins 10 mins 10 mins
2 mins
3 mins
4 hours
6-8 mins
18 mins
8.5 hrs
65 mins
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Order
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Stop 4 - P.E.R.T. Chart
Program Evaluation & Review Technique
Salad
Cut Carrots
Slice Tomatoes
Toss Salad
Entree
Defrost Turkey overnite
Start Oven
Stuff & Baste Turkey
Defrost – overnite350° - 3 -4 hrs.
Dessert step 1
Start Oven
Mix Cake
Ingredients
Bake & Cool
Dessert
step 2
Frost & Cool
Color Decorating Frosting
20 mins
30 mins
325° – 45 mins Bake Cool overnite
Decorate
Day Before (esp. with 1 oven)
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Request Chapter
Info
Proof Data Entry,
Cover &Front Pages
24 Chapter Cover Pages &Member Data
24 Chapter Member
Data Entry
Create: Front PagesCover Pages
Typesetter Printer
ProofData Entry,
Cover &Front Pages
ProofPrintPages
Mail Directories
1 3a
3b
2
4b
75 6 98
10
P.E.R.T. Chart(Program Evaluation & Review Technique)
4a
2 mos2 days
Red Words = dependent
2 wks2 wks
2 days 3 wks2 days
2 wks
2 mos
2 mos
2 wks
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What is at the Same Time> Priorities
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Stop 5 –Gantt Chart
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Tool – Scheduling(When to Plan)
Monthly
Weekly
Daily
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Monthly
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Weekly
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Daily
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What Days for Priorities
Accountemps Survey
1. Tuesday = peak productivity
2. Wednesday
3. Thursday
4. Monday
5. Friday = least productivity
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Paper Calendar = Highlighters
Electronic Calendar = Colors
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Category Pull-down Menu
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Colors - Rename
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Monthly
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Task List (Categories in Tasks & Email)
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Tool –Personal Reference Book
Information:
access often
Look up
more than once
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Desktop Display Book
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Personal Reference Book
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Station: End of our Tour
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Resource Information
Book: Organizing For Dummies®
FREE Organizing blog - monthly www.EverythingInItsPlace.net
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Learning Tools
How to Setup a Take Action File™
Tickler System
with pre-printed labels and tabs
How to Setup a Personal Reference Book™ Home and/or Office:
with 30+ spreadsheet templates
Available: www.everythinginitsplace.net
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WBSWorkbreakdown Structure
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Delegate
When?
Time is a factor.
Expert is better.
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4 Steps to Delegate
D Decide
D Direct
D Define
D Deadlines
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Take Action File
To Attend To Pay
To Call To Purchase
To Copy To Read
To Discuss with To Travel
To Do To Write
To Enter File Index