national ffa parliamentary procedure career development ... ffa cde... · parliamentary procedure...

Parliamentary Procedure Career Development Event

Parliamentary Procedure Career Development Event 1

I. Purpose The purpose of the Parliamentary Procedure Career Development Event is to encourage students to learn to effectively participate in a business meeting and to assist in the development of their leadership, research and problem solving skills. II. Objectives Students will be able to: A. Use parliamentary procedure to conduct an orderly and efficient meeting. B. Demonstrate knowledge of parliamentary law. C. Present a logical, realistic and convincing debate on motions. D. Record complete and accurate minutes. E. Utilize parliamentary resources to solve problems of organizational management and

operations. III. Agriculture, Food and Natural Resources (AFNR) Career Cluster Content Standards With the recommendation of the National FFA Board of Directors, all national FFA programs have incorporated these standards to guide the direction and content of program materials and activities. Refer to Appendix A in this chapter of the handbook for a complete list of the meas-urable activities that participants will carry out in this event. For details about the incorporation of AFNR standards, refer to the Introduction chapter of the CDE handbook. IV. Event Rules A. Team make-up: A team representing a state will consist of six members from the same

chapter. B. It is highly recommended that participants wear FFA Official Dress for each event. C. The event will have four phases: written examinations, a ten minute team presentation of

parliamentary procedure, oral questions following the presentation and minutes and/or a problem solving activity. Minutes will be prepared by the team secretary in consultation with the team chair. The problem solving activity will involve all six team members.

D. The advisor will not consult with the team after beginning the event. E. Any participant in possession of an electronic device in the event area is subject to

disqualification. V. Event Format A. Equipment

1. Materials the student needs to provide: Each participant must bring a minimum of two sharpened No. 2 pencils and a copy of the current edition of Robert’s Rules of Order Newly Revised.

National FFA Parliamentary Procedure Career Development Event A Special Project of the National FFA Foundation

Important Note Please thoroughly read the Introduction Section at the beginning of this handbook for complete rules and procedures that are relevant to all National FFA Career Development Events.

DRAFT



2. Materials provided by the event committee: A gavel will be supplied for the Chair. Teams may choose to use their own gavel if they so desire. Paper and pencils will be provided to Chair and Secretary. A dictionary will be provided in the minutes room.

B. Written Test - 200 points 1. Part I: Five (5) open book parliamentary procedure research questions using the current

edition of Robert’s Rules of Order Newly Revised. Participants will be allowed 30 minutes to complete Part I of the exam. All team members are required to provide their own copy of the most current edition of Robert’s Rules of Order Newly Revised. An example of one research question is outlined below: List the page and beginning line number for the following statement. “The term rules of order refers to written rules of parliamentary procedure formally adopted by an assembly or an organization.” ANSWER: Page 15 Beginning Line Number 3

2. Part II: Forty five (45) multiple choice questions taken from Dunbar’s Manual of Parliamentary Procedure Test Questions and Robert’s Rules of Order Newly Revised. References cannot be used for this part. Participants will have one hour to complete Part II of the exam. Participants receiving a cumulative score of 80% or greater on the exam will be recog-nized as an Accredited Parliamentarian (AP) by the Society of Agricultural Education Parliamentarians (SAEP).

3. The average score of the six team members will be used to compute the total team score in each round.

C. Presentation - 620 points 1. Rounds The national event will have three rounds: a preliminary round, a semifinal round and a

final round. The preliminary round will have six sections. A section shall be made up of six to nine teams. Two teams from each of the sections, for a total of twelve teams, will advance to the semifinal round. The semifinal round is composed of two sections with six teams in each section. Two teams in each semifinal section will advance to the final round of four teams.

Team Progression Chart

Preliminary Rounds (6 sections of 6-9 teams each)

A

B

C

D

E

F

Semifinal Rounds

(2 rounds of 6 teams each)

Section A

Section B

Finals

(1 round of 4 teams)

DRAFT



2. Seeding Process Teams will be placed into preliminary and semifinal rounds based on the teams’ exam

scores. 3. Item of Business Each team will address a local chapter item of business, which would normally be a part

of a chapter’s Program of Activities (e.g., Food for America, Project PALS, WEA, fund-raisers, recreation, etc.). Consult the Official FFA Manual and Student Handbook for specific activities. The motion will be specific and must be moved as an original main motion as it is written on the card.

4. Event Card The event officials will select two subsidiary, two incidental and one privileged or a

motion that brings a question again before the assembly from the list of permissible motions. These motions will be on an index card and one will be randomly assigned to each team member. All teams in each section will be assigned the same motions. Team members will have one minute to review the main motion, the motions to be demon-strated and to identify his/her motion (which may be noted by bolding, underlining or highlighting). Members may not confer during the one-minute time period or during the demonstration.

Sample Card

5. Opening the Demonstration The team demonstrating shall assume that a regular chapter meeting is in progress and

new business is being handled on the agenda. The Chair shall tap the gavel once to signify the end of the previous item of business then start the presentation by saying, “Is there any new business that should be presented at this time?”

6. Original Main Motion The event official will assign the main motion on an index card. This is to be the first

item of business presented. All teams in each section will use the same main motion. This original main motion must be the first motion presented unless orders of the day, take from the table, reconsider or rescind are required.

7. Individual Member Recognition A member may speak in debate on the main motion and conclude by offering a secon-

dary motion. While it is discouraged, judges will award points accordingly for both the debate and the secondary motion.

8. Take from the Table If the officials in charge designate Take from the Table as a motion to be demonstrated,

you will be provided the motion to take from the table. Example: “I move to take from the table the motion that our chapter sells Christmas trees.” The original main motion, assigned on the card, cannot be taken from the table. The motion shall not be used unless it is a required motion.

Main Motion: I move that our chapter send two delegates to WLC.

Required Motions:

Lay on the Table Amend Suspend the Rules Appeal Reconsider * * I move that our chapter sells Christmas trees.

DRAFT



9. Reconsider If the officials in charge designate Reconsider as a motion to be demonstrated, you will

be provided the motion to reconsider. Example: “I move to reconsider the motion passed earlier to sell Christmas trees.” This motion shall not be used unless it is a required motion. Unrealistic or “canned” debate on the motion to reconsider may be penalized at the judge’s discretion.

10. Rescind If the officials in charge designate Rescind as a motion to be demonstrated, you will be

provided the motion to rescind. Example: “I move to rescind the motion that was adopted at our last meeting to sell Christmas trees.” This motion shall not be used unless it is a required motion. Unrealistic or “canned” debate on rescind may be penalized at the judge’s discretion.

11. Call for the Orders of the Day If the event officials designate Call for the Orders of the Day as a motion to be demon-

strated, you are to assume that a motion was postponed at the last meeting and made a special order for a time during the current demonstration.

12. Number of Motions There shall be no limitation to the number of subsidiary, incidental, privileged motions

or a motion that brings a question again before the assembly demonstrated by the team. However, the team must demonstrate two subsidiary, two incidental and one privileged or a motion which brings a question again before the assembly designated by the officials in charge. The team may use more than one original main motion as long as it pertains to the assigned main motion. While acceptable, this practice is strongly discouraged.

13. Using a Motion Twice A member’s required motion will not be counted as an additional motion for another

member. The person who makes the assigned main motion will be given credit for an additional motion (10 points). If an alternate main motion is used, the member will NOT be given credit for an additional motion. No motion may count for an additional motion for more than one member.

14. Debate The top four debates per member will be tabulated in the presentation score. No more

than two debates per member per motion will be tabulated, even if the subsidiary motion to Extend the Limits of Debate has been passed.

15. Time Limit and Deductions A team shall be allowed ten minutes and thirty seconds in which to demonstrate knowl-

edge of parliamentary law. A deduction of two points/second for every second over 10:30 will be assessed. Example: 10:35 =10 point deduction. A timekeeper will furnish the time used by each team at the close of the event.

D. Oral Questions - 135 points 1. Individual Questions—90 points—(6 x 15 points)

The team members (not including the Chair) will be asked a planned question, which may include 1-3 parts, relating to their assigned motion. No one may step forward to help another member answer their individual question. The Chair will be asked a ques-tion relating to presiding, debate, assigning the floor or other general parliamentary procedures.

2. General Questions—45 points The judges will have four minutes to ask questions related to the team’s demonstration. Questions may be directed to the team or an individual member. Team members may volunteer to answer the question for the team or to help another member.

DRAFT



E. Presentation of Minutes - 45 points Each team in the preliminary round will have a Secretary take minutes of the presentation. A possible score of 50 points will be allowed for the minutes. Pencil and paper will be supplied to take notes during the presentation. If paper and pencil are not present, it is the Secretary’s re-sponsibility to request these items from the judges or event officials. Following the presentation the Secretary, in consultation with the Chair, will have 20 minutes to prepare the official min-utes. Notes taken by the Secretary during the presentation must be turned in with the official copy of the minutes on Form 1. (The lowest possible score for the section is zero (0).) Event officials shall use Form 3 to score the official minutes of the presentation. Instructions on Minutes

1. Use the example of proper minutes as illustrated in Robert’s Rules of Order Newly Re-vised.

2. A dictionary will be provided for writing the official minutes of the presentation. 3. The minutes will begin by recording the first item of business presented. Example: “It

was moved by John Smith to conduct a Food for America program during the month of April.”

4. The Chair and the Secretary may consult in preparing the official minutes of the presen-tation. A total of 20 minutes will be allowed to prepare the minutes.

5. A judge will read, review and grade the official minutes of the presentation after comple-tion of the preliminary round of the event. The scores will be provided to the presenta-tion judges for use in computing final scores.

F. Team Problem Solving Activity - 45 points Teams advancing to the semifinal and final rounds will complete a team problem solving activ-ity in lieu of the minutes. Teams will be provided a short parliamentary procedure scenario out-lining a practical problem. The team will have 30 minutes to research the problem and write a short solution with reference to specific page and line numbers in Robert’s Rules of Order Newly Revised. All team members are required to provide their own copy of the most current edition of Robert’s Rules of Order Newly Revised. See example problem solving activity and answers at the end of this chapter. VI. Scoring A. Guidelines for Scoring Discussion

1. It is essential that each judge observes and maintains consistent criteria in scoring debate for the duration of the event.

2. Judges must overlook personal opinions and beliefs and score debate in an unbiased manner. All debate should be scored at the time it is delivered.

3. Characteristics of effective debate include a) completeness of thought, b) logical reason-ing, c) clear statement of speaker’s position, d) conviction of delivery, e) concise and effective statement of debate.

4. A suggested grading scale is as follows: Excellent 13-15 points Good 9-12 points Average 6-8 points Poor 0-5 points

5. An excellent debate would be characterized by a truly stirring delivery and brilliant in terms of information provided and/or suggestions for action offered. Poor debate would be characterized by a lack of effective delivery, poor grammar, reasoning and substance. An example might be: “I think this is a good idea.”

DRAFT



6. Most debate would fall in the range of 6-12 points. An example of a debate might be: “I think this is a very significant motion which should be adopted for the following reasons (new, informative and logically related).” Each debate should have a logical conclusion. Good debate would be characterized by effective delivery, substance, creative and vi-sionary thought delivered in a convincing and compelling manner.

7. Each time a participant in the presentation discusses any motion, they may earn a score. However, an individual may never earn more than 50 points in a given presentation. The top four debates per member will be tabulated in the presentation score. No more than two debates per member per motion will be tabulated.

B. Guidelines for Scoring the Chair 1. Ability to preside: state motions correctly, follow rules of debate, keep members in-

formed, put motions to a vote, announce results of vote, use of gavel, awareness of busi-ness on the floor. (80 points) A suggested grading scale is as follows:

Excellent 71-80 points Good 61-70 points Average 51-60 points Poor 0-50 points

2. Leadership – stage presence, poise, self-confidence, politeness and voice. (20 points) A suggested grading scale is as follows:

Excellent 16–20 points Good 11–15 points Average 6–10 points Poor 0–5 points

C. Guidelines for Scoring Team Effect 1. Conclusions reached by the team – Main motion was well analyzed which may include:

Who, What, When, Where, How. (40 points) 2. Team Use of Debate – degree to which debate was convincing, logical, realistic, orderly

and efficient, germane and free from repetition. (40 points) 3. Team Presence – voice, poise, expression, grammar, gestures and professionalism. (40

points)

DRAFT



SCORING 1. Written Exam (15%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 150

a. Society for Agricultural Education Parliamentarians Accreditation Exam b. 45 multiple-choice questions x 3 pts. each = 135 c. 5 research questions x 3 pts. each = 15 pts.

2. Presentation (67%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 670 a. Required motion = 20 pts. x 5 members = 100 pts. (10%) b. Additional motion = 10 pts. x 5 members = 50 pts. (5%) c. Debates = 300 pts. (30%)

i. 15 pts max per debate ii. 4 debates/member included iii. 5 members

d. Chair = 100 pts.(10%) i. Ability to Preside = 80 pts. ii. Leadership = 20 pts.

e. Team Effect = 120 pts (12%). i. Conclusions Reached by Team = 40 pts. ii. Team Use of Debate = 40 pts. iii. Team Presence = 40 pts.

3. Oral Questions (13.5%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 135 a. Individual Questions = 90 pts.

i. 6 team members (including Chair) ii. 15 pts. max per question

b. General Questions = 45 pts. i. 4 minutes allotted ii. 15 pts allotted per judge (15 x 3 = 45 pts.)

4. Minutes or Team Problem Solving (4.5%) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 a. Meeting Minutes (Preliminary Round) = 45 pts. b. Team Problem Solving (Semi-Final & Final Round) = 45 pts.

5. TOTAL POINTS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1000 VII. Tiebreakers Tiebreakers for teams will be: 1. Total presentation score. 2. Team average score on the written test. 3. Total score for questions. VIII. Awards Awards will be presented to teams based upon their rankings at the awards ceremony. Awards are sponsored by a cooperating industry sponsor(s) as a special project, and/or by the general fund of the National FFA Foundation. The first place national team will be presented a trophy plaque. Each member of the first place team will be presented an individual team member plaque. A national gold plaque and individ-ual medals will be presented to the top 12 teams competing in the event; silver plaques and indi-vidual medals to the middle 18; and remaining teams and individuals competing will receive bronze. The top four teams will each receive a designated gold plaque. Specialty awards will be given for Outstanding Chair, Outstanding Secretary, High Average Team Exam Score and Perfect Exam Score.

DRAFT



IX. References This list of references is not intended to be inclusive. Other sources may be utilized and teach-ers are encouraged to make use of the very best instructional materials available. The following list contains references that may prove helpful during event preparation. National FFA Core Catalog

CDE Q&A’s: http://shop.ffa.org/cde-qas-c1413.aspx Additional parliamentary procedure resources, including those formally offered in the

National FFA Education Resources Catalog can now be found on-line at http://shop.ffa.org/parliamentary-procedure-c1412.aspx

The official text will be the most current of Robert’s Rules of Order Newly Revised. Additional references may include FFA New Horizons magazine, the Official FFA Manual

and the FFA Student Handbook.

DRAFT



Parliamentary Procedure CDE Chart of Permissible Motions

(1) If applied to a debatable motion (2) Rules of Order 2/3 vote, standing rules – majority vote (3) Refer to Robert’s Rules of Order Newly Revised (10th edition) for rule(s) (4) Refer to CDE rules #8-10 before using these motions in the demonstration

Motion Second

Required Debatable Amendable Vote

Required Reconsider Privileged Motions Fix the Time to Which to Adjourn Yes No Yes Majority Yes Adjourn Yes No No Majority No Recess Yes No Yes Majority No Raise a Question of Privilege No No No Chair Grants No Call for the Orders of the Day No No No No vote,

Demand No

Subsidiary Motions Lay on the Table Yes No No Majority Neg only (3) Previous Question Yes No No 2/3 Yes Limit or Extend Limits of Debate Yes No Yes 2/3 Yes Postpone to a Certain Time (or Definitely)

Yes Yes Yes Majority Yes

Commit or Refer Yes Yes Yes Majority Yes Amend Yes Yes (1) Yes Majority Yes Postpone Indefinitely Yes Yes No Majority Affirm.

Only Main Motion Yes Yes Yes Majority Yes Incidental Motions Appeal Yes Yes (1) No Majority Yes Division of the Assembly No No No No vote,

demand No

Division of a Question Yes No Yes Majority No Objection to the Consideration of a Question

No No No 2/3 Neg. Only

Parliamentary Inquiry No No No Chair answers

No

Point Of Order No No No Normally no vote Chair

rules

No

Suspend the Rules Yes No No (2) No Withdraw a Motion No (3) No No Majority (3) Neg. Only Motions That Bring A Question Again Before The Assembly Reconsider (4) Yes Yes (1) No Majority No Rescind (4) Yes Yes Yes Maj. with

notice, 2/3 or maj. of

membership (3)

Neg. Only

Take From The Table (4) Yes No No Majority No DRAFT



Parliamentary Procedure CDE – Form 1

Chapter: __________________________________ Date: ______________________

State: _____________________________________ Place: ______________________

NATIONAL PARLIAMENTARY PROCEDURE EVENT Official Minutes

Chair’s Signature: ___________________ Secretary’s Signature: _____________________

Add additional pages, if needed.

DRAFT



Nat

iona

l FF

A P

arli

amen

tary

Pro

cedu

re C

aree

r D

evel

opm

ent E

vent

For

m 2

Tea

m S

core

She

et

FF

A C

hapt

er:

Par

tici

pant

Req

uire

d M

otio

n

Dis

cuss

ion

(60

pts.

max

./mem

ber,

15

pts.

max

./ite

m)

Exc

elle

nt 1

3-15

pts

., G

ood

9-12

pts

., A

vera

ge 6

-8 p

ts.,

Poo

r 0-

5 pt

s.

Add

itio

nal M

otio

n 10

pts

/ pe

rson

Indi

vid-

ual

Que

s-ti

ons

Tot

al

20 p

ts/p

erso

n P

ts

Mai

n P

P I

ndef

A

men

d R

efer

P

P D

ef

Bri

ng B

ack

Tot

al

15 p

ts/

pers

on

105

pts/

pers

on

1

2

3

4

5

Cha

ir

Abi

lity

to P

resi

de (

80 p

ts.)

P

oint

s L

eade

rshi

p (2

0 pt

s.)

Poi

nts

Cha

ir Q

uest

ions

(12

pts

.)

Sta

te m

otio

ns c

orre

ctly

, fol

low

rul

es o

f de

bate

, ke

ep m

embe

rs in

form

ed, p

ut m

otio

ns to

a v

ote,

an

noun

ce r

esul

ts o

f vo

te, u

se o

f ga

vel,

awar

enes

s of

bus

ines

s on

the

floo

r.

Tac

tful

, sen

siti

ve, f

irm

, und

erst

andi

ng, g

ood

voic

e, p

rope

r pa

ce

Exc

elle

nt =

71-

80 p

ts.,

Goo

d =

61-

70 p

ts.

A

vera

ge =

51-

60 p

ts.,

Poo

r =

0-5

0 pt

s.

Exc

elle

nt =

16-

20 p

ts.,

Goo

d =

11-

15 p

ts.

Ave

rage

= 6

-10

pts.

, P

oor

= 0

-5 p

ts.

Tea

m

Eff

ect

Con

clus

ions

(40

pts

.)

Poi

nts

Dis

cuss

ion

(40

pts.

) P

oint

s T

eam

Voi

ce (

40 p

ts.)

P

oint

s

Mai

n m

otio

n w

as w

ell a

naly

zed.

W

hat,

W

hen,

Whe

re, W

ho, H

ow w

as a

n-sw

ered

Con

vinc

ing,

logi

cal,

real

isti

c, o

rder

ly a

nd e

ffic

ient

, ger

-m

ane

and

free

fro

m r

epet

itio

n

Voi

ce: V

olum

e, e

nunc

iati

on, p

itch

, pac

e,

gram

mar

P

oise

: con

fide

nce,

pro

fess

iona

l, e

ye c

onta

ct

E

xpre

ssio

n: c

onvi

ctio

n, g

estu

res

Exc

elle

nt =

31-

40 p

ts.,

Goo

d =

21-

30

pts.

, A

vera

ge =

11-

20 p

ts.,

Poo

r =

0-

10 p

ts.

Exc

elle

nt =

31-

40 p

ts.,

Goo

d =

21-

30 p

ts.,

Ave

rage

= 1

1-20

pts

., P

oor

= 0

-10

pts.

E

xcel

lent

= 3

1-40

pts

., G

ood

= 2

1-30

pts

.,

Ave

rage

= 1

1-20

pts

., P

oor

= 0

-10

pts.

Gen

eral

Q

uest

ions

Gen

eral

Cla

rifi

cati

on Q

uest

ions

(3

judg

es x

15

pts/

each

= 4

5 pt

s.)

T

otal

Poi

nts

for

Gen

eral

Que

stio

ns

Judg

e #1

Ju

dge

#2

Judg

e #3

Exa

m

Ave

rage

of

all 6

indi

vidu

al e

xam

sco

res

(150

pts

.)

Min

utes

M

inut

es ta

ken

from

min

utes

sco

reca

rd (

45 p

ts)

(Pre

lim

inar

y R

ound

)

Res

earc

h T

eam

Pro

blem

Sol

ving

Res

earc

h (4

5 pt

s.)

(Sem

i-F

inal

& F

inal

Rou

nds)

Ded

uc-

tion

s (L

ist

mis

take

s)

5-

20 p

ts

per

mis

-ta

ke

Om

itti

ng a

ssig

ned

mot

ion

- 50

pts

Tim

e D

educ

tion

for

ove

rtim

e. -

2pts

/sec

ond

afte

r 10

:30

Tot

al D

educ

tion

s

T

eam

Sco

re

Not

es:

DRAFT



National FFA Parliamentary Procedure CDE Form 3

Tabulation Sheet for Scoring Minutes

(Preliminary Round)

STATE: _____________________________________________________________________

Comments:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Scoring Criteria Possible Points Points Earned

Completeness and Accuracy Minutes accurately reflect all business transacted during

demonstration. Kind of meeting (regular) Name of chapter Date and time of meeting President and Secretary were present? Minutes of the previous meeting read?

15

Format of Minutes Separate paragraph for all items All main motions (including those withdrawn) All secondary motions (including those lost) All points of order and appeals Name of person making motion Name of seconder NOT included Vote count for motions requiring a 2/3 vote Signed by the President and Secretary

15

Grammar, Style and Legibility Complete sentences Correct spelling (deduction of 1 pt./error) Correct punctuation (deduction of 1 pt./error) Legibility and clarity

15

TOTAL POINTS 45 DRAFT



National FFA Parliamentary Procedure CDE Form 4

Team Problem Solving Activity Rubric

(Semi-Final & Final Rounds)

STATE: _____________________________________________________________________

Comments:

______________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Scoring Criteria Possible Points Points Earned

Reference Team identified the correct page(s) and line number(s) in Robert’s Rules of Order Newly Revised (11th ed.) Team accurately wrote the complete quote(s) from Robert’s Rules of Order Newly Revised (11th ed.)

10

Solution to the Problem Team accurately solved the parliamentary procedure problem/issue.

20

Grammar, Style and Legibility Complete sentences Correct spelling (deduction of 1 pt./error) Correct punctuation (deduction of 1 pt./error) Legibility and clarity

15

TOTAL POINTS 45

DRAFT



SAMPLE TEAM PROBLEM SOLVING ACTIVITY

The following is a sample team problem similar to what a team might be asked to solve during the team portion of the National FFA Parliamentary Procedure CDE. The Lakeville FFA Chapter is facing a parliamentary problem and needs advice. At its last meeting of the school year, the chapter planned to hold officer elections. The chapter president, Jason, was presiding at the elections meeting. The chapter vice president, Elizabeth, chose not to run for office again and served as chair of the nominating committee. Elizabeth will be a senior next year and decided to devote more of her time to career development events than to serving as a chapter officer. Elizabeth gave the nominating committee’s report at the meeting. The nominating committee nominated Lisa for chapter president. No other nominees were offered and Lisa was elected by a voice vote. The nominating committee nominated David for vice president. Another member nominated Claire for vice president from the floor. Jason, the president, asked both David and Claire if they objected to taking the vote by voice. Neither objected and Jason took the vote by voice. Claire was the clear winner of the election and Jason declared Claire elected vice president. All other nominees suggested by the nominating committee were unopposed and were each elected by voice vote. At the conclusion of the elec-tion, Jason passed the gavel to Lisa, who declared the meeting adjourned. The next chapter meeting will take place when school resumes in the fall. One week after the election, Lisa held the first meeting of the new officer team. She arrived at the meeting noticeably upset, and as soon as the meeting began Lisa announced that her father had taken a new job in a neighboring state, and she and her family would be moving away from Lakeville immediately. Lisa handed each officer a copy of her resignation as president and then handed a copy to the chapter advisor. To make matters worse, each officer had been instructed to bring copies of their last two report cards to the meeting so that the chapter advisor could verify the grade point average for each officer. All the officers had grade point averages above 3.0 except Claire, whose last two grade cards indicated a grade point average of 2.35. The new officer team was clearly disappointed that Lisa would be leaving, and the remainder of the meeting became more of a farewell party for Lisa than an actual meeting. When the group left the meeting later that afternoon, the chapter advisor wished all the officers well and indi-cated that she would call another meeting for later in the summer. Several questions were lingering on her mind, however, and she has called your team for help.

1. Who is president of the Lakeville FFA Chapter? 2. What must be done now to complete the Lakeville FFA chapter officer team? 3. Was the election for vice president conducted properly?

The chapter bylaws only discuss chapter officers in Article IV. That article from the chapter bylaws appears below. The chapter’s parliamentary authority is Robert’s Rules of Order Newly Revised (10th Edition). Please provide the Lakeville FFA chapter advisor with an answer to her questions, including appropriate citations, based on the chapter bylaws and the chapter’s parlia-mentary authority.

DRAFT



ARTICLE IV – Officers Section 1 – The officers of the chapter shall be a president, vice president, secretary, treasurer, reporter and sergeant-at-arms. All officers shall serve for a term of one year or until their successors are elected. Section 2 – The president shall be a senior and must have been a chapter member for at least two full years prior to election. All other officers must have been a chapter member for at least one full year prior to election. Section 3 – Any vacancy in any office other than that of president shall be filled by the other officers for the remainder of the unexpired term. Section 4 – All elections shall be held by ballot, except in cases where only one nominee has been made, in which case a voice vote may be taken. Section 5 – All officers shall have a minimum grade point average of 2.5 at the time of their election and shall maintain at least a 2.5 grade point average throughout their term of office.

DRAFT



SAMPLE TEAM PROBLEM SOLVING ANSWER

1. Who is president of the Lakeville FFA Chapter? Elizabeth is president of the chapter. When Lisa was elected chapter president, Jason’s term as president ended and Lisa became the duly elected president. Lisa’s resignation means that the office of president would immediately be filled by the vice president. (Article IV, Section 3. RONR p. 442, ln. 2-7.) Claire was apparently elected vice presi-dent, but review of her grade point average after the election revealed that she was ineli-gible to be elected. (Article IV, Section 5.) The election for vice president actually never happened since Claire was ineligible at the time of the vote, so the election for vice president remains incomplete. (RONR p. 430, ln. 11-13 and p. 543, ln. 19-22.) Because Elizabeth was serving as vice president at the time of the election, and because her term of office does not expire until her successor is elected (Article IV, Section 1.), Elizabeth remained the actual vice president at the conclusion of the elections meeting. Elizabeth was also the actual sitting vice president at the time of Lisa’s resignation from the office of president, meaning that Elizabeth became president of the Lakeville FFA Chapter upon Lisa’s resignation.

2. What must be done now to complete the Lakeville FFA chapter officer team?

The chapter officers must select a new vice president to serve until the chapter meets again in the fall. (Article IV, Section 3.) When Elizabeth became president of the chap-ter following Lisa’s resignation, a vacancy was created in the office of vice president. The chapter bylaws require the remaining officers to fill the vacancy for the remainder of the unexpired term. The person appointed by the chapter officers will fill the position of vice president until the chapter can meet to hold another election for vice president. (RONR p. 429-30.) The new election is necessary because the new vice president chosen by the officers will only be completing Elizabeth’s term of office as vice presi-dent, which should have ended at the elections meeting, but because no election was completed, the newly chosen vice president will continue in office until his or her successor is elected by the chapter. Since there are no prohibitions against reelection, the person chosen by the officers can be elected to the office of vice president by the chapter for a complete term.

3. Was the election for vice president conducted properly? No. The election for vice president should have been conducted by ballot. (Article IV, Section 4.) A requirement that a vote be taken by ballot cannot be suspended, even by unanimous consent. (RONR p. 398, ln. 28 – p. 399, ln. 1.) Claire should also not have been a candidate since she was ineligible for election to the office. (RONR, p. 543, ln. 19-22.)

DRAFT



Appendix A: AFNR Career Cluster Content Standards

Performance Measurement Levels Event Activities Addressing Measurements

Related Academic Standards

CS.01.01. Performance Indicator: Action: Exhibit the skills and competencies needed to achieve a desired result.

Social Studies: 4d and 4h

CS.01.01.01.c. Work independently and in group settings to accomplish a task.

presentation

CS.01.01.03.c Implement an effective project plan. presentation CS.01.01.04.b. Use appropriate and reliable

resources to complete an action or project. exam, problem solving

CS.01.01.05.a. Assess the physical, financial and professional risks associated with a particular task.

presentation

CS.01.01.06.b. Assign project parts equitably amongst team members to achieve a given task.

presentation, problem solving

CS.01.02. Performance Indicator: Relationships: Build a constituency through listening, coaching, understanding and appreciating others.

Language Arts: 12 Social Studies: 4h

CS.01.02.01.c. Demonstrate human relation skills including compassion, empathy, unselfishness, trustworthiness, reliability and being friendly to co-workers.

presentation

CS.01.02.02.c. Engage others in conversations to respond to an obstacle when completing a task.

presentation

CS.01.02.04.b. Establish team ground rules for expected individual behaviors on the team.

presentation

CS.01.03. Performance Indicator: Vision: Establish a clear image of what the future should look like.

Social Studies: 4a, 4d and 4h

CS.01.03.02.c. Create a plan of action to complete a task based on a conceptualized idea.

presentation

CS.01.03.05.c. Lead a meeting or activity that engages all participants in the process.

presentation

CS.01.04. Performance Indicator: Character: Conduct professional and personal activities based on virtues.

Social Studies: 4c and 4f

CS.01.04.03.b. Assess the alternative outcome of specific actions.

presentation

CS.01.04.04.c. Demonstrate respect for others. presentation CS.01.04.05.a. Practice self-discipline. presentation CS.01.04.06.a. Describe the benefits of serving

others. presentation

DRAFT



CS.01.05. Performance Indicator: Awareness: Desire purposeful understand-ing related to professional and personal activities.

Language Arts: 1 Social Studies: 1e, 4e, 10b and 10j

CS.01.05.01.c. Articulate current issues that are important to the local, state, national and global communities.

presentation

CS.01.05.02.c. Perform leadership tasks associated with citizenship.

presentation

CS.01.06. Performance Indicator: Continuous Improvement: Pursue learning and growth opportunities related to professional and personal aspirations.

Science: A4 Language Arts: 8 Social Studies: 4h

CS.01.06.03.c. Use problem solving strategies to solve a professional or personal issue.


CS.02.02. Performance Indicator: Social Growth: Interact with others in a manner that respects the differences of a diverse and changing society.

Language Arts: 12 Social Studies: 1e

CS.02.02.02.a. Demonstrate proper conduct and appearances for various settings.

presentation

CS.02.02.03.b. Exhibit the behaviors needed for developing and maintaining a professional relationship.

presentation

CS.02.03. Performance Indicator: Professional Growth: Develop awareness and apply skills necessary for achieving career success.

Language Arts: 12 Social Studies: 4a

CS.02.03.03.c. Demonstrate employability skills for a specific career.

presentation, exam

CS.02.04. Performance Indicator: Mental Growth: Demonstrate the effective application of reasoning, thinking and coping skills.

Math: 6C Science: A4 Language Arts: 4 and 8

CS.02.04.01.c. Demonstrate critical and creative thinking skills while completing a task.


CS.02.04.02.c. Implement effective problem solving strategies.

problem solving

CS.02.04.03.c. Demonstrate the skills needed to negotiate with others.

presentation

CS.02.05. Performance Indicator: Emotional Growth: Demonstrate healthy responses to one’s feelings.

Social Studies: 4a

CS.02.05.03.c. Exhibit self confidence while in the workplace.

presentation, questions

CS.02.06. Performance Indicator: Spiritual Growth: Reflect inner strength to allow one to define personal beliefs, values, principles and sense of balance.

Social Studies: 4c and 4f

CS.02.06.02.c. Demonstrate respect and sensitivity to others’ beliefs.

presentation

DRAFT



CS.03.01. Performance Indicator: Communication: Demonstrate oral, written and verbal skills.

Language Arts: 4, 5 and 12

CS.03.01.01.c. Demonstrate technical and business writing skills to communicate effectively with co-workers and supervisors.

minutes, problem solving

CS.03.02. Performance Indicator: Decision Making –Analyze situations and execute an appropriate course of action.

Science: A1 and A5 Social Studies: 1c and 4h

CS.03.02.01.c. Make decisions for a given situation by applying the decision-making process.


CS.03.02.02.c. Use problem-solving skills. problem solving CS.03.02.03.b. Practice ethical behaviors. presentation CS.03.03. Performance Indicator: Flexibility / Adaptability: Describe traits that enable one to be capable and willing to accept change.

Science: A2, A6 and E2 Language Arts: 7 Social Studies: 8a

CS.03.03.02.a. Select the appropriate process to initiate effective change for a given situation.


CS.03.03.03.c. Respond to feedback to improve a situation, skill or performance.

questions

DRAFT



Appendix B: Related Academic Standards National academic standards for mathematics, science, English language arts and social studies related to this event are reported below. The statements are based on information in reports of the respective associations/organizations in the academic areas. Some adjustment of numbering was done to facilitate the process of alignment with the standards that have been developed in the pathways of the Agriculture, Food and Natural Resources (AFNR) Career Cluster. The approach was to determine the presence of alignment between the content standards, ex-pectations or thematic strands of the four academic areas and the performance indicators of the AFNR Standards. Supporting statements have been included to clarify content of the respective content standards, expectations or thematic strands. The statements were initially developed in-dependently by the respective organizations and, therefore, are not parallel in wording and pres-entation. Occasionally minor editing was done to adjust the background or stem of a statement but not the statement itself. Mathematics 6. Standard and Expectations: Problem Solving

6C. Apply and adapt a variety of appropriate strategies to solve problems. Science A. Content Standard: Science as an Inquiry

A1. Identify questions and concepts that guide scientific investigation. A2. Design and conduct scientific investigations. A4. Formulate and revise scientific explanations and models using logic and evidence. A5. Recognize and analyze alternative explanations and models. A6. Communicate and defend a scientific argument.

E. Content Standard: Science and Technology E2. Understanding about science and technology.

English Language Arts 1. Students read a wide range of print and non-print texts to build an understanding of texts, of themselves and of the cultures of the United States and the world; to acquire new information; to respond to the needs and demands of society and the workplace and for personal fulfillment. Among these texts are fiction and nonfiction, classic and contemporary works. 4. Students adjust their use of spoken, written and visual language (e.g., conventions, style, vo-cabulary) to communicate effectively with a variety of audiences and for different purposes. 5. Students employ a wide range of strategies as they write and use different writing process elements appropriately to communicate with different audiences for a variety of purposes. 7. Students conduct research on issues and interests by generating ideas and questions, and by posing problems. They gather, evaluate and synthesize data from a variety of sources (e.g., print and non-print texts, artifacts, people) to communicate their discoveries in ways that suit their purpose and audience. 8. Students use a variety of technological and information resources (e.g., libraries, databases, computer networks, video) to gather and synthesize information and to create and communicate knowledge.

DRAFT



12. Students use spoken, written and visual language to accomplish their own purposes (e.g., for learning, enjoyment, persuasion and the exchange of information). Social Studies 1. Thematic Strand: Culture

1c. apply an understanding of culture and an integrated whole that explains the functions and interactions of language, literature, the arts, traditions, beliefs and values and behav-ior patterns; 1e. demonstrate the value of cultural diversity, as well as cohesion, within and across groups;

4. Thematic Strand: Individual Development and Identity 4a. articulate personal connections to time, place and social/cultural systems; 4c. describe the ways family, religion, gender, ethnicity, nationality, socioeconomic status and other group and cultural influences contribute to the development of a sense of self; 4d. apply concepts, methods and theories about the study of human growth and develop-ment, such as physical endowment, learning, motivation, behavior, perception and per-sonality; 4e. examine the interactions of ethnic, national or cultural influences in specific situa-tions or events; 4f. analyze the role of perceptions, attitudes, values and beliefs in the development of personal identity; 4h. work independently and cooperatively within groups and institutions to accomplish goals;

8. Thematic Strand: Science, Technology and Society 8a. identify and describe both current and historical examples of the interaction and in-terdependence of science, technology and society in a variety of cultural settings;

10. Thematic Strand: Civic Ideals and Practices 10b. identify, analyze, interpret and evaluate sources and examples of citizens’ rights and responsibilities; 10j. participate in activities to strengthen the “common good,” based upon careful evaluation of possible options for citizen action.

DRAFT

national ffa parliamentary procedure career development ... ffa cde... · parliamentary procedure...

Documents