parliamentary procedure: introduction
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Parliamentary Procedure: Introduction. Lesson One. General History of Parliamentary Procedure. Parliamentary Procedure arose from the early days of English Parliamentary Law. Formalized by an individual named General Henry M. Roberts a 19 th century US Army engineer. - PowerPoint PPT PresentationTRANSCRIPT
Parliamentary Procedure: Introduction
Lesson One
General History of Parliamentary Procedure
• Parliamentary Procedure arose from the early days of English Parliamentary Law.
• Formalized by an individual named General Henry M. Roberts a 19th century US Army engineer.
Basic Principles of Parliamentary Procedure
1. The right of the majority to rule
2. The right of the minority to be heard
3. The equal right of each individual to be heard and represented
• While parliamentary procedure cannot guarantee that every member of an organization is pleased with the outcome of a decision, it aims to ensure that every member is satisfied by the manner in which the decision was made, and that the organization makes decisions efficiently but with consideration for every member’s opinion
Meaning of Simple Majority
• This means 51% or more – the rule of simple majority
• Since the primary objective is to determine what the majority wants to carry out that want, a simple majority must be used.
At each meeting, have:
Bylaws (the specific rules that govern an organization, written by the members)
parliamentary authority (reference guide for how to conduct a meeting)
At each meeting, have:
list of all standing and special committees* and their members
order of business (agenda)
*Standing committee – a committee that works all year long (example: financial, membership)
*special committees - a committee that works for a specific time on a special project (example: Christmas party)
AGENDA
Order of business
Standard Order of Business
Minutes
Reports of officers, boards and standing committees
Special committee reports
Special orders
Unfinished business
New business
Usual Agenda Includes:
1. Call to order (Chair)2. Taking roll
(Secretary)3. Reading minutes of
previous meeting4. Treasurer’s report5. Report of officers6. Standing committee
reports
Usual Agenda Includes (cont):
7. Special committee reports
8. Unfinished business
9. New business
10. Program (Optional)
11. Adjournment
*Note: Agenda is decided in advance of the meeting by the Chair.
CONVENE MEETING
Convene is to cause to come together
Establish a Quorum
A Quorum is the minimum number of members who must be present to conduct business. Each club sets their own quorum.
Attendance Sign-In Have Secretary take Roll as members
arrive Roll call
Call to Order
On time
One rap of gavel
“The meeting will come
to order.”
Opening Ceremonies(optional)
Invocation Pledge of Allegiance
to the Flag of the United States of America
Inspiration Welcome and
Introductions
Officers
• President, Chair, Chairman, Presiding Officer
• Secretary
• Treasurer
• Historian
• Parliamentarian
• Sergeant at Arms
President, Chair, or Chairman
• Decides the agenda• Opens the meetings at the correct time• Presides over the meetings
Vice President• Presides over the meeting when the
president steps down to debate
Secretary
• Recording officer of the assembly. The record of the meeting is call minutes. The minutes are approved by the chairman.
Treasurer• Disburses money on the authority of the president
Parliamentarian
• Advisor to the president on procedural matters
Sergeant at Arms• Helps the presiding officer to maintain
order and unity at meetings
Rules of a Club• Constitution – basic rules guiding a club
• Name of the club
• Purpose
• Requirements of membership
• Officers and how to elect
• Time and place of meetings
• Ways of changing anything by amendment