national account rental program · 2019. 10. 31. · customers • nationalease will qualify &...

National Account Rental ProgramR u n n i n g t h e P r o g r a m

National Account Rental Process

National Account

Rental ProspectSigns NAR

Agreement

between

NationaLease

& Customer

NationaLease

Collects

& Distributes

Customer Info

& Insurance

Customer

Rents Vehicle from

Member & Signs

Member Rental

Agreement

Member Sends

NationaLease

Billing Information

& Executed

Agreements

NationaLease

Pays Member Within

21 Days of Receipt of

Billing Information

NationaLease Bills

National Account

Rental Customer

National Account

Rental Prospect

Customers

• NationaLease will qualify & communicate with the prospective customers

validating that they are eligible for the program and sign the National

Account Rental agreement between NationaLease and Customer.

• In the beginning, the National Account Rental Program was limited to 2

customers

• We are actively seeking to add customers.

Signs NAR

Agreement

between

NationaLease

& Customer

Standardized Rates – United States

Standardized Rates – Canada

NationaLease

Collects

& Distributes

Customer Info

& Insurance

Customer Information

• A list of current National Account customers will be available at www.nationalease.com in the members only section.

• NationaLease members should check the website daily as changes can happen at any time.

• NationaLease will obtain and track National Rental Account Customers’ insurance certificates (meeting standard insurance requirements stated Section VIII in the National Account Rental Agreement). Certificates will also be available to members at www.nationalease.com

http://www.nationalease.com/

http://www.nationalease.com/

National Account Rental Insurance Requirements

1. An additional insured endorsement will have the

following wording:

“It is understood and agreed that NationaLease and all

its Member-Owners, 2651 Warrenville Road, Downers

Grove, IL 60515 are named Additional Insureds and

Loss Payees for any autos including all owned, rented,

leased, extras, or substitutes, as their interest may

appear in the above policy”.


2. Cancellation Notice - NationaLease requires 30 days

written notice of termination of coverage, reduction of

coverage, or material change in the coverage under the

above policies.


3. NationaLease has the following minimum policy

limits and coverages (unless higher limits are

required because of the nature of cargo hauled by

the vehicle).

Primary Liability $1,000,000 CSL

Customer

Rents Vehicle from

Member & Signs

Member Rental

Agreement

Renting the Vehicle

• We will provide a current listing of participating members to National Account Rental customers.

• When you receive a call from a National Account Rental Customer:

Check the website to make sure they are a current NA customer. If they are not on the website, they do not qualify for the rental program.

Check insurance requirements to determine whether or not they require point of sale insurance of if they have a current insurance certificate.

Renting the Vehicle

• National Account Rental Customers will be required to sign a Members’ Rental Agreement. Verbiage in the National Account Rental Agreement states in Section XVIII. This covers the Member by stating:

XVIII. CONFLICT WITH MEMBER-OWNER RENTAL

AGREEMENT

Customer recognizes that in the completion of a rental

transaction that it will be required to execute the rental

agreement of an individual Member-Owner “Member-Owner

Agreement”, which will also apply to the rental transaction. All

aspects of the Member-Owner Agreement shall apply to each

rental transaction, except to the extent the Member-Owner

Agreement conflicts with this Agreement. In event of a conflict

between the Member-Owner Agreement and this Agreement,

this Agreement shall prevail and its terms shall apply.

FAQ

Q:What about Fuel Tax Reporting?

A:NationaLease covers Fuel Tax Reporting in Section III in the

National Account Rental Agreement that will be executed

between the National Account Rental Customer and

NationaLease. This covers the member by stating:

III. FUEL AND FUEL TAX REPORTING

A. Customer is responsible for determining that adequate and appropriate fuel has been

obtained for the intended operation of the Vehicles and refrigeration units.

B. FUEL: NationaLease will provide fuel for Vehicles from its own or other designated

facilities, as available. The charge for fuel will vary over time and be billed to Customer

in addition to the other charges. If Customer purchases fuel from sources other than

NationaLease, Customer will be responsible for the charges for all such fuel.

C. FUEL TAX PERMITTING AND REPORTING: Customer will provide NationaLease

with trip reports, state required fuel tickets, turnpike receipts, temporary permits

and any other documentation required for the filing of fuel and third structure tax

returns. Failure to provide required documentation will result in a charge for each

mile/kilometer unreported.

Allen Insurance Program for

National Account Rental Customers

Coverages• Collision and overturn

• Comprehensive – covers losses other than collision and overturn

• Deductible - $1,000 each loss

• Primary Auto Liability for lessee

• $1,000,000 Combined Single Limit

• Uninsured Motorist, PIP and Med pay coverage as required by state law

• Standard exclusions of coverage apply

• Members charge rental customer current published premiums, plus $6

administrative fee



• Program costs nothing for members. Premiums are paid by the rental client.

• The program requires no underwriting, no motor vehicle reports or paperwork

and allows you to bind coverage in real time on the internet. All of your units

and rental clients are stored in the system for easy retrieval once they have

been entered in the system. You can even upload all of your units from a

spreadsheet at one time. Binders can be placed in a couple of minutes.

• Acord Certificates of Insurance are automatically generated by the online

system and are provided to your customers on demand. Liability cards are

also available in the online system so they can be provided at the time the unit

is picked up.

• Premiums are based on a daily rate. There are no down payments or

complicated calculations to perform. The online system automatically

calculates the daily premium for you to review prior to placing insurance.



• Payments are made once a month. A monthly report is available in the online

system which provides all the detail of every transaction. Members have until

the10th of the month following the month of the report to make sure all of the

leases are closed out and to make payment.

• The online system allows you to delete a binder within 30 minutes if you make

a mistake. After 30 minutes has elapsed, members can call our agency and

we can delete the binder at any time.

• $1,000,000 Liability insurance is provided along with Physical Damage

insurance. The Physical Damage includes both collision and comprehensive

coverage with a $1,000 deductible.

• Gap coverage is not required since the policy will pay you your “Book Value” in

the event of a total constructive loss. This one coverage makes the program

superior to what your customer is providing you now. Your customer will no

longer be responsible for the difference between “Actual Cash Value” and your

Book Value.



• Wesco Insurance Company is the insurance carrier on both the Liability and

Physical Damage. Wesco is rated A by Bests Guide.

• NationaLease members have been provided with a toll free dedicated phone

number for priority treatment by the claims department. The number and a

claims kit are available in the online system so that it is readily available to you

and all of your locations when needed. The claims department is available

24/7 to serve you.

• The system has several layers of security available. We can assign any user

to a specific location or a list of locations you may designate. Units for lease

are separated by location also. Users can move between locations with the

click of a mouse if they have been assigned to multiple locations.

Allen Insurance ProgramPhysical Damage Insurance Coverage – Daily Premium

$1,000 Deductible


$2,500 Deductible


$5,000 Deductible


$10,000 Deductible

Allen Insurance ProgramLiability Insurance Coverage – Daily Charges – All States

Allen Insurance Program

Further questions on insurance?

Gary Allen

478-825-5566

[email protected]

mailto:[email protected]

Member Sends

NationaLease

Billing Information

& Executed

Agreements

Send Executed Rental Agreements and Billing Info:

Scott Marzec

Member Programs ManagerP: 630.925.7687 | F: 630.925.7787 | [email protected]

NationaLease

2651 Warrenville Road, Suite 560

Downers Grove, IL 60515

NationaLease Contact

mailto:[email protected]

NationaLease

Pays Member

within 21 days of

Receipt of Billing

Information

Billing

• NationaLease will pay members for rentals

within 21 days of receiving accurate billing info.

• We will invoice you for the $5.00 per day fee.

• Member will receive payment in the form of an

EFT.

NationaLease Bills

National Account

Rental Customer

National Account Rental Program

Questions?

Scott Marzec

Member Programs Manager

P: 630.925.7687 | F: 630.925.7787

[email protected]

national account rental program · 2019. 10. 31. · customers • nationalease will qualify &...

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