namatala edition - microsoftpositive peace project fund. it should be noted that this was a peace...
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School of Clinical Officers-Mbale
Positive
Peace project
“Namatala Edition”
Progress report,
As of Jan 15th 2019.
School of Clinical Officers-Mbale
1.0 Project overview.
The project was looking at planting seeds of peace ambassadors through teaching to build trust,
connections and togetherness in Namatala slum. The project addressed domestic violence; built trust
between Uganda police and Namatala residents, addressed a number of mob justice cases and
teachings, witch craft beliefs and tendencies, drug abuse and addiction, idleness and lack of jobs, school
drop outs and psychological peace that had characterized the slum of Namatala.
To achieve this, we looked beyond the USD 500 grant, brought together all Rotaract clubs in Mbale,
Rotary clubs in Mbale and were also chanced to be joined by two other international Rotary clubs, that
is to say, RC Guelph Canada, and RC Sedro Woolley, Washington DC. This helped us amalgamate what
we had intended to do and our impact in the community has really been felt, yet more is coming from
the partners we got because of the initial grant of USD 500 from RC Kampala Ssese Islands.
The activities ranged diversely, with a number of changes in the proposal, additions and supplements as
different needs arose and different partners became available.
Among others to note is the joint Rotaract Wanale hike, which we organized on agenda of togetherness
as the Rotaract family to guarantee their support and involvement, meeting and securing partnership
with the Uganda police force, human rights commission, probations officer, the school principal, Mbale
school of clinical officers, the local leadership of Namatala slum, church leaders in Namatala, and the
crime preventers in the area.
The project is still ongoing and to us, this is a report to give the accountability of the USD500 grant and a
mini report of the positive peace project, Namatala edition 2018-2019, as we continue some of the
programs that partners wished also done on their own funding, to increase the impact, as well hope for
more partnership with the Rotary club of Kampala Ssese Islands through yet another USD500 grant, we
are competing for.
A more detailed report of the activities, financial flow, photography, and other relevant information are
discussed in details
School of Clinical Officers-Mbale
2.0 Seeking partnership.
This program of events was delayed by the delayed receipt of the USD500 grant unlike other clubs,
though we quickly got started upon receipt of the money.
2.1 Bringing the Rotaract fraternity on board.
This was achieved primarily through organizing a joint Wanale hill hike where members from all
Rotaract clubs in Mbale, that is to say, Rotaract club of Mbale , Busitema university Mbale campus,
Livingstone International University (LIU), Uganda Technical College (UTC), Mbale Uptown, School of
Hygiene, as well the hosts, School of Clinical Officers, Mbale.
All members contributed UGSHS 5000 towards their welfare and in total 114 members reported on the
ground Mbale School of clinical officers before leaving through a joint means of transport, to the hill.
The activity was a success and chief hiker Rtr. Mukundwa Awino Yvette opened the event.
1. Yvette in red top
3 pm found all members at the top
School of Clinical Officers-Mbale
of the hill swimming in the river of Wanale,
Having fan and later refreshment agenda was led by Rtr Barigye Phillip. This led us to an aerobics
agenda by Rotaractor Palakasi from the Rotaract club of Mbale Uptown
School of Clinical Officers-Mbale
, before a brief from the chair positive peace project, Namatala edition. The event finally ended after a
promise from all the clubs to put hands together with SOCO and impact the community of Namatala.
The event ran on a budget primarily sponsored by individual Rotaract clubs and with a top up from the
positive peace project fund.
It should be noted that this was a peace project agenda though people catered the greatest percentage
of their welfare, as shown below in the budget.
2.1.1 Income
s/n Institution Number of members
Amount per member(Ug x)
Total amount(ugx)
1 Peace project contribution - - 100,000
2 Rotaract club of school of clinical officers
57 5000 285000
3 Rotaract club of Mbale uptown
4 5000 20000
4 Rotaract club of LIU 4 5000 20000
5 Rotaract club of UTC 23 5000 115000
6 Rotaract club of school of hygiene
11 5000 55000
7 Rotaract club of Busitema 8 5000 40000
8 Rotaract club of Mbale 7 5000 35000
School of Clinical Officers-Mbale
9 TOTAL 670,000
2.1.2 Expenditure
s/n Item Unit cost(ugx) Total cost (ugx)
1 Communication and postages
Posters and fliers 32000 43000
Transport 7000
Airtime and data 4000
2 Organizing committee meeting facilitations
20000 per meeting 40000
3 Transport 70,000 per trip 280000
4 Snacks and refreshments 2200 per individual 250800
5 Music system 50000 50000
6 Total 663,800
7 Balance 6200
2.2.0 Meeting the Uganda police.
This was another step taken to have these law enforcers come down to the people through the peace
project and on 4th October 2018, the project chair met with the DPC Mbale district who went through
our proposal and request for partnership, as well and forged together a working plan for the two
organizations, there by setting dates and guaranteeing permission through a written consent.
2.2.1 Meeting Rotary clubs.
The committee further took a step to meet with Rotary clubs in Mbale for involvement and eventual
support to the project. This gave us link to human rights and probations officer, who were influential
later in the project.
Rotary clubs of Mbale and Mbale metropolitan offered special attention to our project and linked us to
Rotary clubs of Sedro Woolley Washington DC and Guelph Canada respectively, where members from all
the four clubs attended our project implementation on different days, giving us financial, human
resource, and material support. This was key for the achievements we got.
School of Clinical Officers-Mbale
2.2.2.0 Meeting local leaders.
On the 5th October 2018, the team went out to meet with the local leaders in the community
And the LC1 chairmen of the three divisions of Namatala welcomed the idea, and advised that we meet
with the entire local council one committees of the area, and consequently on the 10/10/2018, the
team organized and met with the local council leaders. This marked our fast encounter with the target
population.
The event was a successful one after a number of activities on the agenda led us to the club president, IP
Isa giving remarks and there after
School of Clinical Officers-Mbale
Welcoming the projects chair, MGP Charles to breakdown the idea to the leader
School of Clinical Officers-Mbale
The LC1 leaders at the end of the day appreciated the whole initiative, and helped us identify some of
the needs in the community our project was not targeting
. This was presented to the partnering Rotary clubs for consideration. These leaders further told us
about one of the local organizations, Youth for a covenant vision Uganda (YCV), started by the local
youth, who were concerned with the situation in their community.
School of Clinical Officers-Mbale
‘’….they are young youth like you also doing a number of good
works like these, you can meet and see how to do things better.” an elder recommended
2.2.2.1 Costs for the day.
No. Item Cost(ugx)
1 Transport 24,000
2 Refreshments 18,000
3 Stationery (flip chart, markers, exercise books, pens)
28,200
4 Camera hire 15,000
5 Airtime allowance to mobilize 10,000
6 Total 95,200
School of Clinical Officers-Mbale
2.2.3.0 Meeting YCV.
On the 13th October 2018, four team members with the director and some staff of YCV and a number of
discussions led to an agreement of putting hands together. This idea was particularly helpful for us
because they were direct locals in the community who formed the engine for our mobilization, among
others.
We then set dates when we could met again to have a working plan drafted and shared with them.
2.2.3.1 Costs for the day.
S/N ITEM COST(UGX)
1 Transport 6000
2 Lunch refund 10000
3 Total 16000
2.2.3.2 Agreeing upon work plan and logistics.
Three project committee members again met with YCV on the 15th October 2018.and further had a
series of discussions that led to agreements upon a work plan, and a number of other logistics, this was
key for the smooth running of the event. This was achieved with the following costs.
School of Clinical Officers-Mbale
S/N Item Cost(ugX)
1 Transport 9000
2 Stationary 12000
3 Refreshments 8000
4 Total 29000
2.2.4.0 Consent from the school principal.
On the 17th October 2018, the school principal officially allowed us to commence our activities after
presenting to her the progress and activity plan. She was particularly happy about the project and gave
us full consent to go ahead with the activities, and offered to join us whenever possible.
2.3.0 Community sessions.
These were divided in such a way that they would help address the challenges of unemployment,
domestic violence, mob justice, drug and substance abuse, teenage pregnancies, school drop outs, witch
craft tendencies, alcoholism all day, negative mindsets, sanitation and general health care. All these
challenges had characterized the community of Namatala, causing both violence and negative peace in
the community. The local leaders were particularly overwhelmed by the increasing burden, yet no
positive peace. We helped reverse this among a good number of individuals through the discussed
sessions below.
2.3.1.0 Unemployment.
On the 7/11/2018, the team set off for this session and this was addressed through a multi-disciplinary
approach, to help bring better impact to the `members as seen below;
2.311 Mindset change.
This session opened up the day with our presenter Mr. Ronald Wabendo
School of Clinical Officers-Mbale
Helping challenge the overwhelmingly filled up hall of young men and women to ‘’walk away’’ from
mind imprisonment to a freed mindset,
”… there are three worlds, a world of not enough, a world of just enough and a world of abundance!
Choose where to belong.” He exclaimed. “…there three types of people, those who make things happen,
many who watch them happen, and millions who have no idea of what is happening. Where do you
belong?” he posed. This left the entire hall challenged and awaiting the next presentation, on business
ideas.
School of Clinical Officers-Mbale
2.3.1.2 Generating a business idea.
This session was a mind trigger to many of the individuals who saw opportunity in everything around
them as case studies on water bottle, rubbish, saw dust, scrap and these were potential resources some
of them had never realized
.
We took them through a number of other business ideas like liquid soap making jewelry learning
tailoring, crafts making, hairdressing were some of the ventures we introduced and partnered with YCV
and the rest of Rotary to take the attendants the through these practical ventures. This was as
stipulated in our work plan where we would take these individuals through a two month practice on the
above skills. This was launched off with liquid soap making
School of Clinical Officers-Mbale
and petroleum jelly products that locals had to be taught how to do it, and demonstrations made
thereafter, as seen in the pictorial. This even was key for Masaba Derrick and Asite Timothy to start up
liquid soap production for sale and other more for their consumption at their homes. YCV as an
organization incorporated this in their programs. Leading us to closure of the day at 5:43 pm with
remarks from the vice president.
In attendance were members from the Rotaract clubs of Mbale, Mbale uptown, LIU, Busitema, and
SOCO. We specially thank all those who attended and our presenters of the day, Mr. Wabendo Ronald,
Miss Kesia Joan, and Mr. Matovu Joseph, without forgetting the positive peace project committee
members and YCV staffs for making it a success.
Below is how we managed to host 84 attendants from Namatala and other 22 from the Rotary
fraternity, catered for their breakfast and lunch, in the most economical way possible.
School of Clinical Officers-Mbale
S/N Item Unit cost Total cost
1 Mobilization costs 30,000 per day 60,000
2 Transport 42,000 42,000
3 Communication and postage 16,000 16,000
4 Stationery Markers 4,000 29,000
Ream of paper 15,000
Pens 8,000
Flip chart 12,000
5 Camera hire 20,000 20,000
6 Chairs 200@ 4,600
7 Practical materials 70,000 70,000
8 Breakfast Porridge 30,000 96,200
Chapattis 36,000
Cups hire 5,200
Labor 15,000
Fuel 10,000
9 Lunch Plate of food 2800@ 368,000
Water 500@
10 Trainers’ facilitation 15,000@ 45,000
11 Materials for further practice and training
Linen for sewing lessons
100,000 460,000
Pay to salons for hair dressing lessons
200,000
Raw materials for crafts making
60,000
Teaching costs 80,000
12 Monitoring and evaluation 54,000 54,000
Total 1,264,800
2.3.1.3 Business management.
This started the following day with our presenter Mr. Julius Kamala helping attendants
School of Clinical Officers-Mbale
Understanding how to make a business sustainable with all factions functional, with a demonstration
from the business converse model, helping individuals realize how to be working and cooperating
bosses. “….be humble, have agendas, put everything on paper, evaluate!” he affirmed. He further took
them into writing a business plan before another presenter came in with financial discipline.
2.3.1.4 Financial management.
This session started after breakfast and members were helped into the basics of financial management.
Accountant Vienna brought the basics of the “ordeal” and members were asked to take Ug shs 10000 as
a case study and asked to make a written plan, which were discussed as a group to get a more
substantial one. This session ended and the day’s sessions closed with remarks from the projects
manager.
However, individuals who had showed interest in different practical skills factions remained behind to
have programs with their trainers. This event cost us as indicated below.
S/N Item Unit cost(ugx) Total cost(ugx)
1 Transport 27000 27000
2 Breakfast 64000 64000
3 Stationery 18000 18000
4 Trainers allowance 15000@ 30000
5 Total 139000
School of Clinical Officers-Mbale
2.3.1.5 Ongoing skills empowerment.
The project committee agreed with the staff of YCV to continue the ongoing practical and skills
enhancement programs of tailoring, crafts making, hair dressings, games and sports, and rehabilitation
activities which are done daily by the organization but this time increased on frequency with financial
support from the club as well as recruit new members to these programs. This explains the previously
reported amount of money that was used to buy practical skills materials. Further costs were inquired to
cater for the sports and rehabilitation center of street children who originated from that area. A
football was purchased and added to the already existing in the YCV store and another soccer team was
created, and also councilors allowance increases to handle the traumatized individuals.
Below is a summary of the finances
.
School of Clinical Officers-Mbale
S/N Item Amount
1 Football 70000
2 Councilor’s allowance 20000
3 Transport cost 6000
4 Total 96000
Evidence of the ongoing practical demonstrations attached. We are particularly grateful for all the
support from whoever was key to the fulfillment of this particular program because it turned the theory
lectures into practical demonstrations.
2.4.0 Domestic violence and community policing.
On the 19/11/2018, 3:40 pm, the DPC of Mbale district graced our function
as the main presenter on domestic violence and community policing. This gave chance to the locals to
submit all their complaints and suggestions about and to the Uganda police, and by 5:14pm, the locals
were on the same footing with the DPC who promised to have their issues addressed. Two locals in the
names of Minjo Sharif and Tibalila Patrick were chosen and asked to go for a brief to be acting crime
preventers. The DPC further expressed their sincere appreciation to the family of Rotary for the
wonderful work done. This event was achieved with the following costs.
School of Clinical Officers-Mbale
S/N Item Cost (ugx)
1 Refreshments 8000
2 Allowance 15000
3 Transport costs 13000
4 Communication and postage 6000
5 Mobilization costs 22000
6 Stationery 4000
7 Total 68000
2.5.0 Drug and substance abuse.
Drug and substance abuse had characterized the community of Namatala and we had a wonderful half
day session to see into this ordeal. Members were present in large numbers by 8:20 am and presenter
Mr. Mugisha Collins
was ready to break it down by a half past 8. This program took about 3 hours
School of Clinical Officers-Mbale
before we were joined by Rotarians from the Rotary club of Mbale metropolitan, and their president
Kiige Geoffrey
had a brief talk with the members where he promised to connect us to visiting Rotarian from Rotary
club of Guelph Canada to possibly support this noble cause. This was realized and a week later, we
hosted them as shown in the section below. Attached to this section are photos and budget of the day.
S/N ITEM COST (UGX)
1 Refreshments 86000
2 Chair hire 6000
3 Transport 19000
4 Communication and postage 9000
5 Mobilization 20000
6 Allowance 15000
7 Stationery 8000
8 Total 163000
2.6.0 Hope to the community.
This was a session organized on the 20/11/2018 where we had a delegation of Rotarians from the
Rotary clubs of Mbale, Mbale metro, and Guelph Canada
School of Clinical Officers-Mbale
come to Namatala to witness the story being told about the positive peace project. This delegation was
led by AG Sydney Nsubuga
and a number of other Rotarians from those clubs, this was such a great encounter with the community
before Rotarians promised to donate sewing machines, to enhance their livelihood and skills, a grant
that is under process by the Rotary club of Guelph Canada through the Rotary club of Mbale
metropolitan. This grant is expected to keep the positive peace project running as we expect to see a
better Namatala. The gathered community of Namatala was happy about the talks of hope,
School of Clinical Officers-Mbale
encouragement and confidence the Rotarians graced them with on that day. The session strictly ran for
3.2hours.
attached is a budget and pictorial for the day.
S/N Item Cost (ugx)
1 Mobilization 15,000
2 Transport 12,000
3 Refreshments 6,000
4 Total 33,000
2.6.1 Hope to the community and seeking partnership.
On the 3/12/2018 a team of Rotarians and friends of Rotary
School of Clinical Officers-Mbale
from Washington DC and Rotary club of Sedro
Woolley joined us for our project in Namatala after linking up with the idea of our project through my
Rotary platform- Rotary ideas, as well as a friend and member of our club kamala Julius and while in
their trip to Uganda, they couldn’t miss out reaching and witness the ordeal of creating positive peace in
the communities. The team of ten was so happy about the ongoing activities and had wonderful time
with the community before proposing a start of an education fund which they would always contribute
towards, to start with was a donation of over 150 second hand cell phones which had to be sold and
proceeds go to the education fund.
The programs are ongoing and beneficiaries of the initial fund have been identified as the club focuses
on selling off the phones to support them. The day was generally a success and farther expansion of the
project agenda was achieved.
The day was achieved as indicated below and ended with a group photo as shown.
School of Clinical Officers-Mbale
S/N Item Cost (ugx)
1 Mobilization costs 20000
2 Transport 8000
3 Refreshments 12000
4 Total 40000
3.0 Other costs incurred.
The project as earlier elicited in the proposal was made unique through acquisition of project t-shirts
which were made at 12000 each and sold out at 5000 each to the club members and 20000 to members
from other clubs. This was planned so because the committee did not consider spending a lot of money
on dressing club members yet still wanted their full involvement and contribution, hence the above
mentioned transaction. Below is a detailed flow of finances on t-shirts.
3.1 Expenditure.
s/n Item Unit cost (ugx) Total Cost (ugx)
1 Making a screen 30000 30000
2 T-shirts (40) 12000 480,000
3 Transport 2000 2000
4 Total cost 512,000
3.2 Selling of t-shirts.
School of Clinical Officers-Mbale
s/n Item Number bought Unit cost(ugX) Total cost(ugx)
1 Club member purchases
24 5000 120,000
2 Outside club purchases
14 20000 280,000
3 Total 400000
3.3 unsold t-shirt.
s/n Item Amount lost 1 2 shirts 24000
2 Total 24000
3.4 general cash transaction on t-shirt
s/n Item Unit cost (ugx) Total cost (ugx)
1 Cost of production 512000
2 Sales 400000
3 Unsold shirts -24000
4
5 Grand amount invested in t-shirts.
120,000
3.5. Project banner.
This was a 2*1.5 banner aimed at increasing the visibility of Rotary and publicity of the ongoing activities
as shown in the photos
3.6 Cost.
s/n Item Cost (ugx)
1 Designing 10000
2 Printing 34000
3 Total 44000
School of Clinical Officers-Mbale
3.7 Summary of financial report.
3.7.1 Income
This section shows whatever money we have received from any source for the positive peace project, as
shown in the table below.
s/n Item Amount (ug x)
1 Rotary grant by RC Kampala Ssese Islands
1,830,000
2 Rotaract club of SOCO member contribution
310,000
3 Youth for a covenant vision Uganda
250,000
4 Rotary club of Sedro Woolley
162 cell phones (amount to be communicated in the next report after full sale of cell phones)
5 Sale of t-shirts 400,000
6 Wanale joint hike 670,000
8 Total 3,460,000
9
3.7.2 Expenditure.
This summarizes how the received moneys were spent and attached is the treasurer’s cash
withdraw form and expenditure budget.
s/n Item Cost (ugx)
1 Joint hike 663,800
2 Meeting local leaders 95,200
3 Meeting YCV 16,000
4 Work plan formulation 29,000
5 Talking unemployment, 1,264,800
6 Financial management sessions 139,000
7 Ongoing skills empowerment 96,000
8 Domestic violence and 68,000
School of Clinical Officers-Mbale
community policing
9 Drug and substance abuse 163,000
10 Hope o the community 33,000
11 Hope to the community and seeking partnerships
40,000
12 t-shirts 512,000
13 Project banner 44,000
14 Monitoring and evaluation of skills training
54,000
15
16 Total 3,217,800
17 Balance 242,200
NB. All the balance to be added on the proceeds for the phone to facilitate the education fund phase
one, after which grand report shall be handed in.
Attached below is how cash was issued out
School of Clinical Officers-Mbale
3.7.3 Special achievements so far.
Managed to start the project.
Organized a successful hiking event that helped us get partners from Rotaract
Managed to secure a number of partners other than Rotaractors as discussed above
Managed to hold a two day workshop aiming at helping locals break the unemployment cycle.
Organized a half-day session where the DPC of Mbale enlightened the community on domestic
violence and community policing
Organized a half day event where the community was enlightened on drug and substance abuse
Managed to recruit members (4) who were chronically drug addicts into the rehabilitation
center of YCV where they are currently receiving care
Managed to sponsor partly the learning of skills which include hair dressing, crafts making,
tailoring, and sports where we partnered with YCV
Managed to secure on board a number of Rotary clubs to support the cause which was started
by RC Kampala Ssese Islands and a number of donations been made, including over 150 cell
phones to support the education program of the project, and expecting a number of sewing
machines as promised by RC Guelph, Canada.
Have managed to report these activities on my Rotary and social media.
Have identified the beneficiaries of the first phase of the education fund.
Two people are making liquid soap, many more making crafts and tailoring for their survival and
expecting graduates from hair dressing the YCV saloon as soon as possible.
School of Clinical Officers-Mbale
The crafts making team has received a special offer from the team from Sedro Woolley Rotary
club where they are to make a number of crafts which shall be sent for market in the USA in
April this year.
The Rotary clubs of Sedro Woolley and Mbale have also started on securing a Rotary grant to
help secure a permanent premise for the Youth for a covenant vision Uganda (YCV) so that we
can have a long term partnership with them owing to the support they are offering in the peace
project.
Managed to get funding from many other sources and this helped us look beyond the USD500
grant and has been provided due accountability.
Increased relationship of Uganda policing and the citizens and a number of suggestion were
submitted from the locals for possible consideration
We managed to secure open the rehabilitation center of YCV to possibly refer there any
members who need such help after suffering adverse conditions.
Publicity and showcasing the positive peace projects in the Rotary fraternity.
Our club members got exposed to mega projects.
Among others.
3.7.4 Challenges.
We received the money for the grant late unlike other clubs
We have a limited and busy schedule at school.
The numbers that required the services were more than we could handle, and even for the
incoming activities on education program, we are overwhelmed by numbers of interested
applicants.
Lack of enough trained personnel on the concept of positive peace.
Delayed response to some of the emails sent to the authorities in RC Kampala Ssese Islands.
3.7.5 Recommendations.
More need still needed in the slum of Namatala and still ask of the Rotary fraternity to continue
putting hands together to see a change.
Rotary should train more peace scholars.
The Rotary club of Kampala Ssese islands should make it mandatory to attend at least one of the
programs under implementation.
School of Clinical Officers-Mbale
3.7.6 Appreciation.
Appreciations go to all partners, members of our club, the organizing committee, and in a special way to
RC Kampala Ssese Islands for this great venture in the district.
We hope to partner with you in yet another grant implementation if given chance.
Cc; all partners
Compiled by:
Ilemut Emanuel- Project secretary
Approved by
Mugume Charles- Project Chair
Echeku Isa- Inspirational President
Nabuuma Christine- Treasurer