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U.S. DEPARTMENT OF EDUCATION

Education Data Exchange Network (EDEN)

N111 – AMO Reading/Language Arts Status Table

File SpecificationsVersion 5.0SY 2008-09

August 2009

U.S. DEPARTMENT OF EDUCATION N111 – AMO Reading/Language Arts StatusFile Specifications v5.0

This technical guide was produced under U.S. Department of Education Contract No. GS00F0049M–ED05P01299 with Perot Systems Government Services, Inc. Brandon Scott served as the contracting officer’s representative. No official endorsement by the U.S. Department of Education of any product, commodity, service or enterprise mentioned in this publication is intended or should be inferred.

U.S. Department of EducationArne DuncanSecretary

Office of Planning, Evaluation and Policy DevelopmentCarmel MartinAssistant Secretary

August 2009

This technical guide is in the public domain. Authorization to reproduce it in whole or in part is granted. While permission to reprint this publication is not necessary, the citation should be: U.S. Department of Education, Office of Planning, Evaluation and Policy Development, N111 – AMO Reading/Language Arts Status Table File Specifications, Washington, D.C., 2009.

This technical guide is also available on the Department’s Web site at: http://www.ed.gov/edfacts

On request, this publication is available in alternate formats, such as Braille, large print, or computer diskette. For more information, please contact the Department’s Alternate Format Center at (202) 260–0852 or (202) 260–0818.

August 2009 i SY 2008-09

http://www.ed.gov/edfacts


DOCUMENT CONTROLDOCUMENT INFORMATION

Title: N111 – AMO Reading/Language Arts Status Tables File Specifications

Revision: Version 5.0

Issue Date: August 2009

Security Level: Unclassified – For Official Use Only

Filename: document.doc

DOCUMENT HISTORYVersion Number Date Summary of Change

1.0 This file specification was not used for SYs 2003–04 and 2004–05.

2.0 Version 2.0 or subsequent updates (i.e., 2.1, 2.2, etc.) of this file specification is used to build files for SY 2005–06.



5.0State Review Version

July 2009 Data group name has been modified. Replaced SY 2007-08 with SY 2008-09. Replaced category Race/Ethnicity with new category Major

Racial Ethnic Group Updated all instances of “grand total” with “total of the

education unit.” 4.4, 5.4 – Updated data file examples for SY 2008-09.

5.0Final

August 2009 1.0 – Changed language for information requirement 1.2 and 2.0 – Reformatted 2.0 – Added questions “why is “NA – Not applicable” a

permitted value,” “what are the permitted values for the category major racial ethnic group,” and “ which permitted values should be used for the category major racial and ethnic data.”

2.0 – Revised the question “what records are required.” 4.3 and 5.3 – Fixed examples so that “NA” is not used with

other permitted value options for the same LEA or school

August 2009 ii SY 2008-09


RELEASE AUTHORIZATION Name Signature / DateAuthorQARelease Authority

August 2009 iii SY 2008-09


PREFACEThis document provides technical instructions for building files that can be submitted through the Education Data Exchange Network (EDEN). This document is used in coordination with the EDFacts Workbook, EDFacts Business Rules Guide and the EDEN Submission System User Guide.

EDEN is a centralized, coordinated repository of state reported, K through 12, educational data residing at the U.S. Department of Education. The EDEN Submission System is an electronic system that facilitates the efficient and timely transmission of data from SEAs to the U.S. Department of Education.

August 2009 iv SY 2008-09


CONTENTS

DOCUMENT CONTROL.....................................................................iiPREFACE...................................................................................... iv1.0 PURPOSE.................................................................................1

1.1 Changes from the SY 2007-08 File Specifications...........................................11.2 Requirements for Submitting this Data Group..................................................1

2.0 GUIDANCE FOR SUBMITTING THIS FILE......................................33.0 FILE NAMING CONVENTION.......................................................6

3.1 Population Status.............................................................................................64.0 LEA AMO READING/LANGUAGE ARTS STATUS FILE.....................7

4.1 Header Record Definition.................................................................................74.2 Data Record Definition.....................................................................................84.3 LEA AMO Reading/Language Arts Status File Examples..............................114.3.1 Partial Record Sample for Fixed Format LEA AMO Reading/Language Arts

Status File...................................................................................................114.3.2 Partial Record Sample for Comma–Delimited File Format LEA AMO

Reading/Language Arts Status File.............................................................124.3.3 Partial Record Sample for Tab–Delimited File Format LEA AMO

Reading/Language Arts Status File.............................................................135.0 SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE.............14

5.1 Header Record Definition...............................................................................145.2 Data Record Definition...................................................................................155.3 School AMO Reading/Language Arts STATUS File Examples......................185.3.1 Partial Record Sample for Fixed Format School AMO Reading/Language

Arts Status File............................................................................................185.3.2 Partial Record Sample for Comma–Delimited File Format School AMO

Reading/Language Arts Status File.............................................................195.3.3 Partial Record Sample for Tab–Delimited File Format School AMO

Reading/Language Arts Status File.............................................................20

August 2009 v SY 2008-09


1.0PURPOSEThis document contains instructions for building fixed and delimited files to submit EDFacts Data Group: AMO Reading/Language Arts Status Table, DG# 552. The definition for this data group is in the row “Table Name” in Table 4.2–1.

New! The data collected using this file specification are used to monitor and report performance on programs and activities supported by the Elementary and Secondary Education Act, as amended.

The term “proficiency target status” means whether the annual measurable objective was achieved. The phrases “proficiency target” and “annual measurable objective (AMO)” are used interchangeably in this document.

A separate document contains the XML file formats. General guidance for constructing all file types may be found in the EDFacts Workbook.

1.1 CHANGES FROM THE SY 2007-08 FILE SPECIFICATIONS

There have been changes to this file specification that resulted in changes to the fixed format (.txt) record layout.

Added category Major Racial Ethnic Group

1.2 REQUIREMENTS FOR SUBMITTING THIS DATA GROUP

New! This section contains two tables that summarize the reporting requirements. The first table contains the reporting period, the education units included or excluded, the type of count, and zero count reporting. The second table contains the required categories and applicable totals.

New! Table 1.2-1 AMO Reading/Language Arts Status, Core Reporting RequirementsSEA LEA School

Reporting Period School year

The status in this file can be viewed as a final result for the school year. For example, the status for SY 2008-09 is based on assessments administered during SY 2008-09.

Education units reported

This file is not submitted at the SEA level

Operational LEAs required to determine AYP status

Operational schools

Education units not reported

Closed, inactive, or future LEAs

Closed, inactive, or future schools

August 2009 1 SY 2008-09


The following table indicates the valid combinations of categories. An “X” in the column indicates that the column must be populated when reporting that particular category.

Table 1.2–2: AMO Reading/Language Arts Status Table, Required Categories

Category Set Table Name1

Major Racial Ethnic Group

LEP Status(Only)

Disability Status (ONLY)

Economically Disadvantage

d StatusProficiency Status2 Comments

Category Set A RLAPRFTGS

T X X

Status by Major Racial Ethnic Group

Category Set B

RLAPRFTGST X X

Status by LEP Status (Only)

Category Set C

RLAPRFTGST X X

Status by Disability Status (Only)

Category Set D

RLAPRFTGST

X X Status by Economically Disadvantaged Status

All Students

RLAPRFTGST

X All Students

1 The acronyms in the Table Name column represent the technical name of the data used in the file. For example, RLAPRFTGST stands for Reading/ Language Arts Proficiency Target Status.2 Also known as AMO Status

August 2009 2 SY 2008-09


2.0GUIDANCE FOR SUBMITTING THIS FILEThis file specification is used to collect the AMO Reading/Language Arts Status.

See below for additional guidance concerning this file:

Revised! What records are required?Each school or district will have records for each category set and for all students. A school or district does not have to have records for each of the permitted values of the category major racial and ethnic group.

Category set or all students Number of records per school or districtCategory set A – major racial ethnic group One or moreCategory set B – LEP status (only) OneCategory set C – disability status (only) OneCategory set D – economically disadvantaged status OneAll students One

Each record in the file indicates the status of the AMO Reading/Language Arts Status for a specific student subgroup or “all students”. For example, if a school met the Reading/Language Arts Proficiency Target for economically disadvantaged students, as outlined in the state’s accountability workbook, the record would indicate “ECODIS” in the field for Economically Disadvantaged Status and “MET” in the field for “Status.” When reporting the indicator for “all students,” only the field “Status” is used. “All students” is the result of whether the “all students” group met the AMO. It is not the overall designation for the school or district.

Revised! What are the permitted values for status?For any school or district, the Reading/Language Arts AMO has one of the following statuses for the various subgroups and for all students:

MET: The school or district met the Reading/Language Arts AMO for the specific student subgroups or for all students, as outlined in the state’s consolidated accountability workbook.

SAFEHARBOR: The school or district met the Reading/Language Arts AMO for the specific student subgroup or for all students through safe harbor, as outlined in the state’s consolidated accountability workbook.

GROWTH: The school or district met the Reading/Language Arts AMO for the specific student subgroups or for all students through the state’s participation in the Department’s Growth Model Pilot Program (see: www.ed.gov/admins/lead/growthmodel/index.html)..

NOTMET: The school or district did not meet the Reading/Language Arts AMO for the specific student subgroup or for all students.

TOOFEW: The number of students in the specific student subgroup or in all students enrolled for a full academic year, as defined by the state, was less than

August 2009 3 SY 2008-09


the state’s minimum group size to validly and reliably calculate whether the subgroup or all students met the AMO for Reading/Language Arts.

NOSTUDENTS: There were no students in the subgroup. If a school or district has no students in a specific subgroup, the status should be reported as "NOSTUDENTS." (If no students are in the school or district, the school or district should not be included in this file.)

MISSING: The Reading/Language Arts AMO status for a specific school or district is not available at the time the file is prepared.

New! Why is “NA – Not applicable” a permitted value?Districts that are not required to meet the Mathematics AMO due to exceptional circumstances should be left out of the file. However, if an SEA decides to include them in the file they should be reported as “NA – Not applicable.” This status is not used in conjunction with the other statuses. If a subgroup of students is not present in a district or school, the status is reported as “NOSTUDENTS.”

New! What are the permitted values for the category major racial and ethnic group?The permitted values are:

White (not Hispanic) / Caucasian Black (not Hispanic) / African American Hispanic / Latino – use if includes Puerto Ricans Hispanic (not Puerto Rican) Puerto Rican Asian – Use if doesn’t include Pacific Islanders Asian / Pacific Islander American Indian / Alaska Native / Native American Multicultural / Multiethnic / Multiracial / Other Filipino Native Hawaiian / Other Pacific Islander / Pacific Islander

New! Which permitted values should be used for the category major racial and ethnic?States should use whichever permitted values best align with the major racial ethnic subgroups used to determine adequate yearly progress (AYP) as outlined in their State Accountability Plan.

Do any other file specifications collect related data?Under NCLB, states determine the Adequate Yearly Progress (AYP) status of each school and district. Each school and district receives one overall AYP designation, collected in N/X103 Data Group DG32. This determination is based on the evaluation of each subgroup within a school or district. The matrix below illustrates the relationship between AYP status and the indicators used to calculate it and EDFacts data groups and files.

AYP Status3

August 2009 4 SY 2008-09


N/X103, DG32 (N/X103, DG617)Reading/Language Arts Mathematics Other indicators

95% Participation

AMO Status by Subgroup

95% Participation

AMO Status by Subgroup

Elementary/secondary

High school graduation rate

N/X110, DG553

N/X111, DG552

N/X108, DG555

N/X109, DG554

N/X106, DG556

N/X107, DG557

3 When a school or district is below the “N” size, the ‘small school review’ is used to determine AYP status. The “small school review” is referred to as the Alternative Approach Status (DG 617) in N/X103.

August 2009 5 SY 2008-09

T hi s fil e


3.0FILE NAMING CONVENTIONBeing able to readily identify any particular file transmission is an important consideration for users of the EDEN Data Submission System. Being able to identify a particular file can greatly facilitate any technical assistance that may be requested by the state. A maximum of 25 characters (including the file extension) is allowed for the file name. The following is the naming convention for AMO Reading/Language Arts Status file submissions:

sslevRLAPFTGSTvvvvvvv.ext

Where:ss = Two–character USPS State Abbreviation for the submitting

SEA.lev = Three–character abbreviation for the level submitted. Use:

LEA for a Local Education Agency AMO Reading/Language Arts Status submissionSCH for a School AMO Reading/Language Arts Status submission

Filename = RLAPFTGST (no more than nine characters).vvvvvvv = Up to seven–character alphanumeric string designated by the

SEA to uniquely identify the individual submission (e.g., ver0001, v010803).

.ext = Three–character file extension identifying the file format as follows:

.txt – fixed format

.csv – comma–delimited format

.tab – tab–delimited format

3.1 POPULATION STATUS

The “Pop” column in the header and data records is coded as follows:

M – Mandatory, this field must always be populated A – This field is populated in accordance with table 1.2–2 O – Optional, data in this field is optional

August 2009 6 SY 2008-09


4.0LEA AMO READING/LANGUAGE ARTS STATUS FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the LEA AMO Reading/Language Arts Status File. The file type is specified in the header record.

4.1 HEADER RECORD DEFINITION

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 4.3 for examples of the header record.

Table 4.1–1: AMO Reading/Language Arts Status, LEA Header RecordData Element

NameStart

Position Length Type Pop Definition / Comments Permitted Values

File Type 1 50 String M Identifies the type of file being submitted. LEA R/LA PROFICIENCY TARGET STATUS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008-2009 or 2008 2009).

Filler 127 278 String M Leave filler field blank.

Carriage Return / Line Feed (CRLF)

405 1 M

August 2009 7 SY 2008-09


4.2 DATA RECORD DEFINITION

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories.

See Section 4.3 for examples of the Data Record.

Table 4.2–1: Reading/Language Arts Proficiency Target Status, LEA Data Record Data Element

NameStart


File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.


Table Name 49 20 String M An indication of whether the district met the reading/language arts proficiency target in accordance with state definition.

RLAPRFTGST



84 15 String A The major racial and ethnic groups states use for accountability and assessment data.

MA - AsianMAN - American Indian / Alaska Native or Native AmericanMAP - Asian / Pacific IslanderMB - Black (not Hispanic) or African AmericanMF - FilipinoMHL - Hispanic / LatinoMHN - Hispanic (not Puerto Rican)MM - Multicultural or Multiethnic or MultiracialMNP - Native Hawaiian / Other Pacific Islander or Pacific IslanderMPR - Puerto Rican

August 2009 8 SY 2008-09


Data Element Name

StartPosition Length Type Pop Definition / Comments Permitted Values

MW - White (not Hispanic) or CaucasianMISSING



114 15 String A An indication that students are included in the subgroup of children with disabilities (IDEA) for purposes of accountability determinations.

WDIS – Children with one or more disabilities (IDEA)MISSING

LEP Status (Only) 129 15 String A An indication that students are included in the subgroup of limited English proficient (LEP) students for purposes of accountability determinations.

LEP – Limited English proficient (LEP) Student MISSING


Economically Disadvantaged Status

159 15 String A An indication of whether students meet the state criteria for classification as economically disadvantaged.

ECODIS – Economically Disadvantaged (ED) StudentsMISSING



Explanation 190 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

August 2009 9 SY 2008-09


Data Element Name

StartPosition Length Type Pop Definition / Comments Permitted Values

Status 390 15 String M An indication of whether the district met the reading/language arts proficiency target in accordance with state definition.

MET – Met – Regular DeterminationGROWTH – Met – Growth ModelSAFEHARBOR – Met because of safe harborNOTMET – Did not meet targetTOOFEW – Too Few Students for Reliability NOSTUDENTS – No Students in the subgroupMISSING

NA – Not Applicable4


405 1 M

4 See guidance in section 2.0 “Why is ‘NA – Not applicable’ a permitted value?”

August 2009 10 SY 2008-09


4.3 LEA AMO READING/LANGUAGE ARTS STATUS FILE EXAMPLES

4.3.1 PARTIAL RECORD SAMPLE FOR FIXED FORMAT LEA AMO READING/LANGUAGE ARTS STATUS FILE

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5LEA∙R/LA∙PROFICIENCY∙TARGET∙STATUS∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙EULEARLAPFTGSTVER0005.TXTN111∙LEA∙Read/Lang∙A1∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MAN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MHN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

July 2009 11 SY 2008-09


4.3.2 PARTIAL RECORD SAMPLE FOR COMMA–DELIMITED FILE FORMAT LEA AMO READING/LANGUAGE ARTS STATUS FILE

The following text shows the header row and data rows.*

LEA∙R/LA∙PROFICIENCY∙TARGET∙STATUS,10,EULEARLAPFTGSTVER0005.CSV,LEA∙Read/Lang∙Art∙Pro,2008-2009,¶1,80,01,00603EUPHORIA,,RLAPRFTGST,,MAN,,,,,,,,,MET¶2,80,01,00603EUPHORIA,,RLAPRFTGST,,MA,,,,,,,,,NOTMET¶3,80,01,00603EUPHORIA,,RLAPRFTGST,,MB,,,,,,,,,TOOFEW¶4,80,01,00603EUPHORIA,,RLAPRFTGST,,MHN,,,,,,,,,GROWTH¶5,80,01,00603EUPHORIA,,RLAPRFTGST,,MW,,,,,,,,,SAFEHARBOR¶6,80,01,00603EUPHORIA,,RLAPRFTGST,,,,WDIS,,,,,,,NOSTUDENTS¶7,80,01,00603EUPHORIA,,RLAPRFTGST,,,,,LEP,,,,,,NOSTUDENTS¶8,80,01,00603EUPHORIA,,RLAPRFTGST,,,,,,,ECODIS,,,,NOTMET¶9,80,01,00603EUPHORIA,,RLAPRFTGST,,,,,,,,,,,MET¶

* Using EXCEL will produce extraneous delimiters at the end of the header record. They will be disregarded during file processing and so will not generate a file format error.

July 2009 12 SY 2008-09


4.3.3 PARTIAL RECORD SAMPLE FOR TAB–DELIMITED FILE FORMAT LEA AMO READING/LANGUAGE ARTS STATUS FILE


LEA∙R/LA PROFICIENCY∙TARGET STATUS>10>EULEARLAPFTGSTVER0005.TAB>LEA∙Read/Lang∙Art∙Pro>2008-2009>¶1>80>01>00603EUPHORIA>>RLAPRFTGST>>MAN>>>>>>>>>MET¶2>80>01>00603EUPHORIA>>RLAPRFTGST>>MA>>>>>>>>>NOTMET¶3>80>01>00603EUPHORIA>>RLAPRFTGST>>MB>>>>>>>>>TOOFEW¶4>80>01>00603EUPHORIA>>RLAPRFTGST>>MHN>>>>>>>>>GROWTH¶5>80>01>00603EUPHORIA>>RLAPRFTGST>>MW>>>>>>>>>SAFEHARBOR¶6>80>01>00603EUPHORIA>>RLAPRFTGST>>>>WDIS>>>>>>>NOSTUDENTS¶7>80>01>00603EUPHORIA>>RLAPRFTGST>>>>>LEP>>>>>>NOSTUDENTS¶8>80>01>00603EUPHORIA>>RLAPRFTGST>>>>>>>ECODIS>>>>NOTMET¶9>80>01>00603EUPHORIA>>RLAPRFTGST>>>>>>>>>>>MET¶¶


July 2009 13 SY 2008-09


5.0SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE

This section describes the fixed file and delimited file specifications used to transmit information pertaining to the School AMO Reading/Language Arts Status File type. The file type is specified in the header record.

5.1 HEADER RECORD DEFINITION

The header record is required and is the first record in every file submitted to the EDEN Submission System. The purpose of the header record is to provide information as to the file type, number of Data Records in the file, file name, file identifier, and file reporting period.

See Section 5.3 for examples of the header record.

Table 5.1–1: AMO Reading/Language Arts Status, School Header Record Data Element

NameStart


File Type 1 50 String M Identifies the type of file being submitted. SCHOOL R/LA PROFICIENCY TARGET STATUS

Total Records In File

51 10 Number M The total number of Data Records contained in the file. The header record is NOT included in this count.

File Name (Including file extension)

61 25 String M File Name and extension are provided by the SEA. The file name should be the same as the external file name. (Please see File Naming Convention in Section 3.0 of this document.)

File Identifier 86 32 String M Any combination of standard characters to further identify the file as specified by the SEA (e.g., a date, person’s name, version number).

File Reporting Period

118 9 String M Enter the Academic School Year for which data is being reported. The required format for entering the File Reporting Period is "CCYY–CCYY" or "CCYY CCYY", where either a hyphen or a space must separate the beginning and ending years (e.g., 2008-2009 or 2008 2009).



405 1 M

August 2009 14 SY 2008-09


5.2 DATA RECORD DEFINITION

Data Records are required and immediately follow the header record in every file submitted to the EDEN Submission System. Data Records provide status values for the specified categories.

See Section 5.3 for examples of the Data Record.

Table 5.2–1: AMO Reading/Language Arts Status, School Data Record

Data Element Name

StartPositio

nLength Type Pop Definition / Comments Permitted Values

File Record Number

1 10 Number M A sequential number assigned by the State that is unique to each row entry within the file.

ID 559FIPS State Code

11 2 String M The two–digit Federal Information Processing Standards (FIPS) for the state, District of Columbia, and the possessions and freely associated areas of the United States (e.g., Puerto Rico).

For a list of valid FIPS State Codes, refer to the EDFacts Workbook.

ID 570State Agency Number

13 2 String M A number used to uniquely identify state agencies. This ID cannot be updated through this file.

01 – State Education Agency

ID 4State LEA Identifier

15 14 String M The identifier assigned to a local education agency (LEA) by the state education agency (SEA). Also known as State LEA ID. This data element cannot be updated through this file.

ID 5State School Identifier

29 20 String M The identifier assigned to a school by the state education agency (SEA). Also known as the State School Identification Number. This ID cannot be updated through this file.

Table Name 49 20 String M An indication of whether the school met the reading/language arts proficiency target in accordance with state definition.

RLAPRFTGST


August 2009 15 SY 2008-09


Data Element Name

StartPositio



84 15 String A The major racial and ethnic groups states use for accountability and assessment data.

MA - AsianMAN - American Indian / Alaska Native or Native AmericanMAP - Asian / Pacific IslanderMB - Black (not Hispanic) or African AmericanMF - FilipinoMHL - Hispanic / LatinoMHN - Hispanic (not Puerto Rican)MM - Multicultural or Multiethnic or MultiracialMNP - Native Hawaiian / Other Pacific Islander or Pacific IslanderMPR - Puerto RicanMW - White (not Hispanic) or CaucasianMISSING



114 15 String A An indication that students are included in the subgroup of children with disabilities (IDEA) for purposes of accountability determinations.

WDIS – Children with one or more disabilities (IDEA)MISSING

LEP Status (Only)

129 15 String A An indication that students are included in the subgroup of limited English proficient (LEP) students for purposes of accountability determinations.

LEP – Limited English proficient (LEP) Student MISSING


Economically Disadvantaged Status

159 15 String A



Explanation 190 200 String O Submitted files will be processed through various edit checks. When unusual conditions are detected, warning errors may be issued, even though the data may be valid. When this occurs, an explanation responding to the warning may be submitted with the data, or after files have been processed. The U.S. Department of Education will verify explanations, and after verification, accept the data.

August 2009 16 SY 2008-09


Data Element Name

StartPositio


Status 390 15 String M An indication of whether the school met the reading/language arts proficiency target in accordance with state definition.

MET – Met – Regular DeterminationGROWTH – Met – Growth ModelSAFEHARBOR – Met because of safe harborNOTMET – Did not meet targetTOOFEW – Too Few Students for Reliability

NOSTUDENTS – No Students in the SubgroupMISSING

NA – Not Applicable5


405 1 M

5 See guidance in section 2.0 “Why is ‘NA – Not applicable’ a permitted value?”

August 2009 17 SY 2008-09


5.3 SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE EXAMPLES

5.3.1 PARTIAL RECORD SAMPLE FOR FIXED FORMAT SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE

The following text shows a portion of the header row and data rows. The highlighted ruler line is provided to help the reader visually identify the column placement of the data. The ruler line should not be included in submitted files.

∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5∙∙∙∙0∙∙∙∙5SCHOOL∙R/LA∙PROFICIENCY∙TARGET∙STATUS∙∙∙∙∙∙∙∙∙∙∙∙∙10∙∙∙∙∙∙∙∙EUSCHRLAPFTGSTVER0005.TXTN111∙School∙Read/Lan1∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MAN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙2∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MA∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙3∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MB∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙4∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MHN∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙5∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙MW∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙6∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙7∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙8∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙9∙∙∙∙∙∙∙∙∙800100603EUPHORIA∙00000000000000000302RLAPRFTGST∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙∙

July 2009 18 SY 2008-09


5.3.2 PARTIAL RECORD SAMPLE FOR COMMA–DELIMITED FILE FORMAT SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE


SCHOOL∙R/LA∙PROFICIENCY∙TARGET∙STATUS,10,EUSCHRLAPFTGSTVER0005.CSV,School∙Read/Lang∙Arts∙Prof,2008-2009,¶1,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,MAN,,,,,,,,,MET¶2,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,MA,,,,,,,,,TOOFEW¶3,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,MB,,,,,,,,,MET¶4,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,MHN,,,,,,,,,SAFEHARBOR¶5,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,MW,,,,,,,,,NOTMET¶6,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,,,WDIS,,,,,,,NOSTUDENTS¶7,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,,,,LEP,,,,,,GROWTH¶8,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,,,,,,ECODIS,,,,MET¶9,80,01,00603EUPHORIA,00000000000000000302,RLAPRFTGST,,,,,,,,,,,NOTMET¶¶


July 2009 19 SY 2008-09


5.3.3 PARTIAL RECORD SAMPLE FOR TAB–DELIMITED FILE FORMAT SCHOOL AMO READING/LANGUAGE ARTS STATUS FILE


SCHOOL∙R/LA∙PROFICIENCY∙TARGET∙STATUS>10>EUSCHRLAPFTGSTVER0005.TAB>School∙Read/Lang∙Arts∙Prof>2008-2009>¶1>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>MAN>>>>>>>>>MET¶2>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>MA>>>>>>>>>TOOFEW¶3>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>MB>>>>>>>>>MET¶4>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>MHN>>>>>>>>>SAFEHARBOR¶5>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>MW>>>>>>>>>NOTMET¶6>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>>>WDIS>>>>>>>NOSTUDENTS¶7>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>>>>LEP>>>>>>GROWTH¶8>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>>>>>>ECODIS>>>>MET¶9>80>01>00603EUPHORIA>00000000000000000302>RLAPRFTGST>>>>>>>>>>>NOTMET¶


July 2009 20 SY 2008-09


The Department of Education’s mission is to promote student achievement and preparation for global competitiveness by fostering educational excellence and ensuring

equal access.

www.ed.gov

August 2009 21 SY 2008-09

n111 – amo reading/language arts status table file ... · web viewauthorization to reproduce it...

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