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TRANSCRIPT
Music Department Trip Handbook
High School Orchestra High School Concert Band High School Marching Band
High School Choirs
Trip Date: December 1519, 2016
Destination: Disney/Universal Studios, Orlando, FL
Mrs. Kristina Graham, Orchestra Director 724.774.0251, x. 1511
Mr. J.P. Scanga, Band Director 724.774.0251, x. 1512
Mrs. Susan Metelsky, Choir Director 724.774.0251, x. 1510
Suggested Packing List
personal items cell phone and charger
toothbrush and toothpaste comb or brush deodorant
other toiletries pillow or blanket for bus
medication sunglasses and hat
sunscreen clothing
(If a Director feels you are dressed inappropriately, you will be asked to change.)
performance attire (clothes or uniform) for your ensemble
swim suit (if applicable to itinerary)
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appropriate casual clothing (no “spaghetti straps” or bare midriffs) jacket or umbrella comfortable shoes
pajamas snacks
for the bus: homework, reading material, games
Proposed Itinerary Itinerary items and times are subject to change.
Payment Schedule Student fund raising accounts for band, orchestra, and chorus students will be managed in one location. All checks should be made payable to “ Beaver Music Boosters ”.
April 28, 2016 Trip Registration Form; $200.00 Deposit (nonrefundable) May 26, 2016 $150.00 August 25, 2016 $150.00 September 22, 2016 $150.00 October 21, 2016 $200.00 or Balance of Cost (TBD)
You may make payments more than the amount requested (pay in advance). You may request to have payments, including the deposit, taken from your student account. All payments must be completed along with a “Trip Payment” form found in ensemble classrooms or available to be printed online: • http://basd.k12.pa.us • “Departments” • “Arts and Music” • “Band”, “Chorus”, or “Orchestra” page
This trip offers participating students a unique performance venue and the opportunity to represent the Beaver Area School District and community. The privilege to travel and
perform is gratifying and very memorable to all involved.
Student Guidelines
1. You are representing the Beaver Area School District. Behavior should be a nonissue. 2. School rules apply throughout the entire trip, whether on the bus, at rest stops, in hotel rooms,
during performances, or during recreational time.
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3. School attendance is very important! If you are close to, or over the 20day absentee list, you may not be permitted to participate in the trip. Failing grades may prohibit participation in the trip.
4. We use the buddy system all the time! No one is to go off alone at any time. If found alone, there will be consequences, i.e.: permanently “attached” to a chaperone, etc.
5. Please dress appropriately. Each student is representing his or her school, family, and community; therefore, if inappropriate attire is worn, the student will be asked to change, or alternate clothing will be given to the offending student. No undergarments may show.
6. Chaperones are responsible for you and your safety. Please be respectful of their gift of time and energy and their concern for YOU at all times.
7. Check in with chaperones will be done in person – not by phone or friend. 8. If the need arises for overthecounter medicine, please make your chaperone aware. For your safety,
you must take this medicine with a chaperone watching. If you need to take prescription medication, please make sure your chaperone knows when your scheduled doses are to be administered. A nurse may be asked to administer medication if there is a concern. It is the responsibility of families to make the Directors aware of any particular medical needs PRIOR TO the trip. (In the interest of being thorough, trip participants may be required to complete a new medical form one month before the
trip, even if Directors already have one on file. This will help to clarify revised medical provider
information or new medical conditions.) 9. ALWAYS follow the directions of the Director(s), Chaperones, and Tour Guide(s). 10. Students are permitted one suitcase and one carryon bag per person. All luggage must have a name
tag. Directors reserve the right to inspect luggage with an adult witness if warranted. 11. Students must travel with the group to and from the destination, and to all scheduled activities. 12. Infractions of the school rules or policies (including tobacco, drugs, and alcohol possession)
will lead to immediate student removal from the trip. An offending student will be immediately sent home at parents’ expense and will be disciplined as stated in the BASD student handbook.
Buses
1. Bus seat assignments (same gender) may not be changed once the trip begins. 2. Be respectful of those around you. Our quarters will be cramped and everyone needs to be aware of
how his or her actions and behaviors affect others. 3. Snacks may be brought on the bus, but please place all trash in the garbage can. 4. Keep your area of the bus neat and clean. 5. When Chaperones are taking roll before departing, remain quiet. 6. For safety, no flash photography is permitted during nighttime travel. 7. Only appropriate video classification (G, PG, PG13) is permitted, and Directors will approve video
selections. 8. Audio devices may only be used with headphones. 9. Follow rules of bus company and driver at all times. 10. Bring motion sickness medication if needed. 11. The Directors and Chaperones may request “quiet” hours to allow for rest!
Hotel
1. The buddy system is in place throughout the hotel. 2. Obey curfews. There will be security guards on duty overnight who will report any violations
immediately. 3. Follow directions of the hotel security guards.
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4. Groups of students from different assigned rooms may socialize in the hotel lobby, pool, or public areas. They may not socialize with members of other rooms inside the rooms.
5. Except for medical reasons, students must remain in their rooms after curfew. 6. A student may not be in any other room except his or her assigned room. 7. A student may not be on any other floor of the hotel other than his or her own floor. 8. Remember that other people are staying in the hotel; be respectful at all times. 9. Take good care of your assigned hotel room. Keep rooms neat and clean. 10. Be respectful of others in your room. 11. Hotel room phones will be turned off. 12. You will be billed for any damaged or stolen items. 13. No nonBeaver Area students or adults will be permitted in the hotel rooms. 14. Always follow the directions of the Directors, Chaperones, and Tour Director. 15. Directors reserve the right to inspect any room with an adult witness to ensure the safety and wellbeing
of all students. A parent signature is required to process this form. The extra money in your student account can be used as spending money on the trip, up to $200.00. Please NOTE: Students will not be allowed to participate in the trip if they are NOT in an ensemble course. In the event that a student has registered for the trip and paid the initial deposit, and that student is NOT registered for the ensemble course in which the student was signed up for the trip (Band, Chorus, Orchestra, Women's Ensemble) in the Fall of 2016, then the student may request to have their payments refunded. The payments will only be considered for a refund if both of the following conditions are met: 1. The request for a refund is made in writing before the August payment date, and 2. The student is no longer registered in the ensemble course due to a change in the course
schedule made by the Guidance Department (not a student “choice”) and the ensemble course cannot be scheduled because of a necessary core graduation requirement.
A refund will NOT be granted if a change in the course schedule is due to the student's failure of a previous core course; or if the change in the student's schedule is due to a change in an elective course. If it is possible in the student's schedule for the ensemble course to be included, by choosing a different elective, then the refund will not be granted. (For example, the student registers for band in March, and over the summer decides to take Art I, which was not in his/her schedule originally. The only way to work in the elective Art I course is to drop Concert Band. In this case, the refund will not be granted.)
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TENTATIVE ITINERARY THURSDAY, DECEMBER 15 10:15 AM (2) Chartered motor coaches will arrive at Beaver Area H.S. to begin loading.
Gypsy Glen Road, Beaver, PA 15009 (724) 7740251 11:00 AM Depart for Orlando, FL via chartered motor coaches
Please Note: Estimated drive time to Orlando is 16 hours without stops. Adding 4 ½
hours for meals, driver change, and rest stops, estimated drive time is 20 ½ hours.
Lunch, Dinner, and Breakfast on own
FRIDAY, DECEMBER 16
***Meet Your Professional Tour Director at Disney’s Animal Kingdom*** 8:30 AM Arrive at Disney’s Animal Kingdom Park
Friendly reminder: Choir students will need to bring small backpacks into the park to hold the necessary attire for the Candlelight Processional which includes black pants, black shoes, black socks, and white tops. Storage lockers may be used inside the park for an additional fee. Please remember to obtain your backpacks before transferring to Epcot via Disney Buses at the front gate.
9:00 AM Visit Disney’s Animal Kingdom for the morning. 12:00 PM Depart for Epcot for the remainder of the day in chaperone groups via Disney
Transportation which is included in your Disney ticket. 12:45 PM Disney Park: Visit Epcot for the day Afternoon Lunch on own (student cost) Evening Dinner: Disney Dining Card $15 4:15 PM Meet your Guest Talent Coordinator in Epcot outside the Italy Showcase, located in
the World Showcase area of the park. Have your group gather in the area closest to the large espresso stand just outside of the Italy courtyard. Your Guest Talent Coordinator will escort the group to the rehearsal hall to prepare for your event. Please try to limit the number of chaperones that go backstage to six or less..
Candlelight Processional: instructions for choir students and Mrs. Metelsky
4:15 PM Change clothes and enjoy boxed dinner (included) 5:15 PM Director and chaperone meeting 5:30 PM Brief rehearsal 6:00 PM Get fitted for robes 6:30 PM Riser lineup, processional formation, and candle distribution
6:45 PM Beaver HS Choir to perform in Walt Disney World’s Candlelight
Processional with Celebrity Narrator! It is recommended that the chaperones that are NOT going backstage should get in line at least an hour before the performance to
secure seats, as they are very limited and not guaranteed.
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American Gardens Theater in Epcot Center 7:40 PM Between show break 7:55 PM Riser lineup, processional formation, and candle distribution
8:15 PM Your second Candlelight Processional performance begins. 9:00 PM Enjoy “IllumiNations: Reflections of Earth”, a spectacular 12minute show, featuring breathtaking fireworks, brilliant bursts of fire, laser light effects, dramatic fountain barges, a stirring musical score and the world's first spherical video display system— the 350,000pound Earth Globe! 9:30 PM Meet at Epcot group parking lot 9:45 PM Board your motor coaches and transfer to hotel. 10:30 PM Hotel check in: Rosen Centre Hotel, 9840 International Dr., Orlando, FL 32819
(407) 9969840
One Private Security Guard on Duty 11:00 p.m.6:00 a.m.
SATURDAY, DECEMBER 17 7:00 AM Enjoy Breakfast Buffet at Hotel 8:00 AM Begin boarding the motor coaches 8:30 AM Depart for the Disney Ticket and Transportation Center to get to the Magic Kingdom. 9:15 AM Upon arrival at the TTC, you can take the Ferry or Monorail to get to the Magic
Kingdom park entrance. 9:30 AM Visit Magic Kingdom for the day TBA PM Beaver Area HS Marching Band will march in the Walt Disney World Resort.
(Performance location and time to be announced. Pending application process and availability.)
Afternoon Lunch on own (Student cost) Band and Orchestra Schedule from 4:30 p.m. – 9:45 p.m.
4:30 PM Band and Orchestra students report to designated meeting area near the Magic Kingdom front entrance. Take the ferry or monorail over to the TTC. Note: Band and orchestra students should use their Disney Dining Card towards lunch.
5:00 PM Board your motor coaches and depart for the backstage area of Epcot. 5:30 PM Arrive the backstage area of Epcot to prepare for your workshop. The workshop will take place in the “Studio A” rehearsal room. 6:00 PM Beaver Area HS band and orchestra students will participate in Disney’s “You’re
Instrumental” Workshop. This workshop takes music students into a recording studio
and gives them the unique chance to record their own soundtrack to a portion of a
Disney animated feature.
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8:45 PM Workshop concludes, band and orchestra members will board the motor coaches, and depart for the Magic Kingdom. Band and choir students will return to the Magic Kingdom at roughly 9:309:45 p.m.
Evening Dinner: Disney Dining Card $15 8:30 PM Enjoy the Main Street Electric Parade (Parade time may vary) 10:00 PM Wishes Nighttime Spectacular
Please head to the motor coach parking area at the TTC following the Wishes fireworks show.
10:45 PM Board motor coaches and depart for hotel 11:15 PM Return to the hotel and prepare for hotel check out
One Private Security Guard on Duty 11:00 p.m.6:00 a.m.
SUNDAY, DECEMBER 18 7:45 AM Enjoy Breakfast Buffet at Hotel 8:45 AM Load the motor coaches with suitcases and personal belongings. (Hotel Check Out) 9:15 AM Depart for Universal Studios 9:30 AM Arrive at Universal Studios Resort Group Parking Area – walk to the park entrance. 9:45 AM Visit Universal Studios & the Islands of Adventure Theme Parks for the
day: Islands of Adventure Theme Park:
Enjoy the Wizarding World of Harry Potter: experience exciting rides like the Dragon Challenge (twin roller coasters that engage in a highspeed chase across the sky) , the Flight of the Hippogriff (a more family friendly coaster that takes you on a fun ride over the Hogwarts grounds), or Harry Potter and the Forbidden Journey (join Harry and his friends on a thrilling new stateoftheart attraction that will bring the magic, characters, and stories of Harry Potter to life in ways you’ve never before experienced). Other attractions include: Feel the rage of the Incredible Hulk Coaster as you launch from zero to 40 mph in two seconds, battle villains on the Amazing Adventures of Spider Man, plunge down an 85foot waterfall on a river rafter to escape the jaws of a Trex on Jurassic Park River Adventure, cheer on heroes as you enjoy the explosive feats of the Eighth Voyage of Sinbad, Diagon Alley and more.
Lunch in park on own in either park.
Universal Studios Theme Park: Take a ride aboard the Hollywood Rip Ride Rockit, crash through Krustyland with the Simpsons Ride, join Gru, his daughters, and the mischievous Minions on a heartwarming and hilarious 3D ride in the Despicable Me Minion Mayhem, help the Terminator in a battle to prevent mankind's extinction at the cold, steel hands of menacing cyborgs in Terminator 2 in 3D, protect the Earth from aliens in Men In Black Alien Attack, join our heroes on an all new adventure that puts you in the story
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between the Oscarwinning film "Shrek" and "Shrek 2" in the Shrek 4D attraction, prepare for the greatest battle you’ll ever ride in an ultraimmersive, next generation thrill ride that blurs the line between fiction and reality on Transformers the Ride – 3D, or plunge into darkness on Revenge of the Mummy. Dinner: Universal Studios Meal Voucher for each tour participant
9:45 PM Please report to designated meeting area and walk to the motor coach parking area
as a group. Please use the restrooms in the park before your report time. 10:15 PM Board motor coaches in the Universal Studios Group Parking Area 10:30 PM Depart for Beaver, PA.
Please Note: Estimated drive time to Beaver, PA is 16 hours without stops. Adding 4
½ hours for meals, driver change, and rest stops, estimated drive time is 20 ½ hours.
MONDAY, DECEMBER 19 Morning Breakfast in route (Student cost) Afternoon Late Lunch in route (Student cost) 7:00 PM Return to Beaver Area High School Note: Please note that the itinerary, Disney Park hours, and schedules are subject to change.
Please complete, detach, and return the following Trip Registration Form and Trip Payment Form,
along with your deposit, by Tuesday, April 28, 2016.
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Beaver Area Music Department Trip Registration Form
Disney, FL 2016 Please return this page with the nonrefundable deposit of $200.00 by Tuesday, April 28, 2016. All checks should be made payable to “ Beaver Music Boosters ”. We are taking the first 90 students from the Music Department who bring in the completed form with payment. The rest will be put on a waiting list in the order they submit payment and completed forms. Forms can be turned in to Mrs. Graham, beginning April 20, 2016. Payments and forms can be turned in between 7:15 AM and 7:40 AM each day. (Students on the waiting list who are not able to attend the trip will receive a refunded deposit following the trip. If a student on the waiting list is added to the trip, he or she will be expected to pay the entire cost of the trip.) If a student withdraws from the trip, please know the following: IMPORTANT: Students will not be allowed to participate in the trip if they are NOT in an ensemble course. In the event that a student has registered for the trip and paid the initial deposit, and that student is NOT registered for the ensemble course in which the student was signed up for the trip (Band, Chorus, Orchestra, Women's Ensemble) in the Fall of 2016, then the student may request to have their payments refunded. The payments will only be considered for a refund if both of the following conditions are met:
1. The request for a refund is made in writing before the August payment date, and 2. The student is no longer registered in the ensemble course due to a change in the course
schedule made by the Guidance Department and the ensemble course cannot be scheduled because of a necessary core graduation requirement.
A refund will NOT be granted if a change in the course schedule is due to the student's failure of a previous core course; or if the change in the student's schedule is due to a change in an elective course. If it is possible in the student's schedule for the ensemble course to be included, by choosing a different elective, then the refund will not be granted. (For example, the student registers for band in March, and over the summer decides to take Art I, which was not in his/her schedule originally. The only way to work in the elective Art I course is to drop Concert Band. In this case, the refund will not be granted.) I permit my child to participate in the Music Department Disney FL 2016 trip. I agree to adhere to the payment schedule listed in this Handbook. As a family, we have reviewed the policies outlined in this document and are aware of the expectations put forth to promote a positive, safe, and successful trip experience for all involved. I understand that if, due to failing grades, or more than 20 absences before the trip commences, my child may not be permitted to participate in the trip and no refund will be granted.
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Please complete the attached Trip Payment Form for the deposit payment. Additional forms for remaining payments will be available online, or in ensemble classrooms. _____________________________ _____________________________ Student Name (print) Student Signature _____________________________ _____________________________ Parent Name (print) Parent Signature
_____________________________ Parent Phone Number _____________________________ Parent Email Address _____________________________ Date Current cumulative GPA: _______________ Number of days absent in the 201516 school year as of this registration date: __________________ From the trip handbook: “ School attendance is very important! If you are close to, or over the 20day absentee list, you may not be permitted to participate in the trip. Failing grades may prohibit participation in the trip.”
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Beaver Area Music Department 2016 Trip Payment Form
Please fill out the form below each time you make a trip payment
and return with your payment to your ensemble director. Thank You!
Student Name: _______________________________________________ Please check any boxes that apply. Dates in parentheses are the Payment Due Date: If making payments in advance, please check all boxes that apply. Trip Payment Number:
◻ $200.00 Deposit (1) (April 25) ◻ $150.00 Payment 2 (May 26) ◻ $150.00 Payment 3 (August 25) ◻ $150.00 Payment 4 (September 22) ◻ $200.00 (approx) Balance Payment 5 (October 21) Payment of $___________ made by Check Number _______. Checks payable to: BEAVER MUSIC BOOSTERS Payment of $__________ by CASH Payment of $_________ from my Student Account Student’s Signature: __________________________________________________ Parent’s Signature: __________________________________________________ Date: ____________ Notations: __________________________________________________
__________________________________________________
__________________________________________________
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For Organization Use Only:
Payment Information Received: ___________
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