municipality of arran-elderslie davies, also with the ... of the firm jardine lloyd thompson inc.,...

MUNICIPALITY OF ARRAN-ELDERSLIE

Council Meeting - C#26-10

Monday, September 27, 2010

9:00 a.m.

Council Chambers

Municipal Administration Offices

1925 Bruce County Road 10

Chesley, Ontario

His Worship

Mayor Ron Oswald

MINUTES

A meeting of the Council of the Municipality of Arran-Elderslie was held on Monday, September

27, 2010 at 9:00 a.m. in the Council Chambers.

The following Members of Council were present:

Mayor Ron Oswald (Chair)

Deputy Mayor Mary Cumming

Councillor Charlton

Councillor Mark Davis

Councillor Paul Eagleson

Councillor Ross Herron

Councillor Jack Riley

The following members of Staff were present:

A.P. Crawford, CAO (Deputy Clerk)

V. Weppler, Works Manager

S. Walmsley, Chief Building Official

J. Marklevitz, Treasurer

S. McLeod, Water and Sewer Foreman

ADOPTION OF AGENDA

Moved by: Councillor Riley

Seconded by: Councillor Herron

That the agenda be adopted as distributed by the Clerk.

Carried

DISCLOSURES OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF

There were no disclosures of pecuniary interest under the Municipal Conflict of Interest Act by

Members of Council at this time.

MINUTES OF PREVIOUS MEETING

Council Meeting C#24-10 – September 7, 2010

Moved by: Councillor Herron

Seconded by: Councillor Davis

That the minutes of Council meeting C#24-10 held September 7, 2010 be adopted.

Carried

BUSINESS ARISING FROM THE MINUTES

There was no business arising from the minutes.

DELEGATIONS

7.1 Maurice Donnelly, Chair, Brockton and Area Physician Recruitment and Retention

Committee

Maurice Donnelly, Chair of the Brockton and Area Physician Recruitment and Retention

Committee thanked Council and the Municipality for its support regarding recruitment

and retention initiatives in the area and provided an update of the work of the Committee.

He noted that there was a need for three new doctors between now and 2015. He also

confirmed that Joe Rhys was working with the Chesley and District recruitment team to

share expertise.

Joe Rhys also addressed Council and confirmed the ongoing need for recruitment and

retention initiatives and the assistance being provided to the Chesley committee.

7.2 Dr. Hazel Lynn, et al. regarding initiatives to promote healthy communities

Dr. Hazel Lynn, Medical Officer of Health, provided an overview of the health concerns

within the Grey-Bruce area and the challenge to create an environment and culture that

promoted public health. She discussed the various impacts on an individual’s health

status, and the mandate to work with various partners, including municipalities, to build

healthy communities.

Jason Weppler, Health Promoter, provided statistical and demographic information

regarding health-related issues within the area, including those that were able to be

addressed through positive lifestyle changes.

Linda Davies, also with the Grey Bruce Health Unit, discussed the components that

would contribute to making a healthy community and the ways that the Municipality

could participate in the initiatives, including having Jason Weppler work with the

municipality, primarily through the Recreation Department, to assist with the planning

and review of initiatives. She also suggested that a business licencing process under the

Municipal Act would enhance the Municipality’s control ability for certain issues.

7.8 Bob Johnson and Clarke Birchard regarding the Chesley Medical Clinic Expansion

Project (added)

Bob Johnson and Clarke Birchard of the Fundraising Committee for the Chesley Medical

Clinic Expansion Project discussed their concerns with respect to the process being

followed regarding the expansion of the Chesley Medical Clinic including their

perception that the architect was not accomplishing the required work on an appropriate

schedule. They discussed the concern with respect to the possible location of the fibre

optic cables and requested that the process be expedited.

The Chief Administrative Officer provided an update on the process in place and timing

for the award of the Tender for this project, including the prequalification process and the

restrictions on actions by the current Council due to its Lame Duck Status.

7.3 Jeff Musser, Jardine Lloyd Thompson Canada Inc., Public Sector Division

regarding current trends in municipal insurance practices

Jeff Musser, of the firm Jardine Lloyd Thompson Canada Inc., the Municipality’s insurer,

provided an overview of current trends in municipal insurance practices that were

common across all insurers. He noted that the current buzzwords were “risk

management” and described the need for staff training and extensive documentation. He

confirmed that as an example, Roads Department Staff received annual driver instruction

from his firm as part of the contract. He discussed the OGRA forms and documentation

that was available and offered to provide in service training to staff with respect to the

implementation of risk management programs. He specifically addressed roads claims

and the minimum maintenance standards, building and playground equipment

maintenance and the Municipality’s duty to keep these in good repair as they were public

buildings and the requirement to have policies and procedures documented along with all

training received.

7.4 Peter and Wilma Jilesen, regarding the status of the Concession 4/5 road south of

Bruce County Road 11

Peter and Wilma Jilesen addressed Council with respect to the proposal to close the

Concession 4/5 road south of Bruce County Road 11, stating that it would “landlock”

their property, and the possible sale of the lands to another individual. They also took

issue with the previous reports that due to the zoning and designation in the County’s

Official Plan, there was not development potential for these lands. They advised that

they were not prepared to lose any access to their lands and that they did not see any

reason to close the road as there was no liability involved.

Jeff Musser, of the firm Jardine Lloyd Thompson Inc., the Municipality’s insurer,

confirmed that the Municipality held an extensive liability with respect to the open and

unmaintained road.

The Chief Administrative Officer confirmed that the portion of the open road proposed to

be closed and sold would not render the Jilesen’s property “landlocked” as they would

retain frontage onto the open portion of the road near Bruce County Road 11. She also

confirmed that the landowner on the other side of the road had extensive frontage onto

Bruce County Road 11 and at the rear of his property.

A recess was held at this time (10:52 a.m. – 11:08 a.m.).

7.5 Jason van Geel, of the firm Carlsun Energy Solutions Inc. regarding perspectives on

wing generation facilities

Jason van Geel, of the firm Carlsun Energy Solutions Inc., reviewed his perspectives on

industrial/commercial wind energy generation including the need and paybacks for such

installations. He requested that Council support the initiatives of the Green Energy Act

and expressed his concern that the information regarding potential health effects had not

been confirmed, citing scientific documentation that refuted the various claims. He

suggested that the report of the Ontario Medical Officer of Health be provided to the

personal physician of each individual reporting symptoms for information and to

determine if the symptoms had physical causes or were psychosomatic. He noted that

there had been rare instances where there were physical root causes for health effects, and

the actions that the wind energy proponents had taken which had resolved those issues.

He requested that Council recommend to the Town of Saugeen Shores that he be

appointed as a citizen representative to the Working Committee.

STAFF REPORTS

Councillor Herron assumed the Chair at this time (11:50 a.m.) for the Finance reports.

9.1 TREASURER – J. Marklevitz

i) Accounts Payable Voucher

J. Marklevitz, Treasurer, responded to questions from Members of Council.

Moved by: Councillor Charlton

Seconded by: Councillor Riley

That Accounts Payable Voucher #15-10 in the amount of $1,509,057.22 be paid.

Carried

A recess was held at this time (12:07 p.m. – 1:06 p.m.).

Mayor Oswald assumed the Chair at this time (1:06 p.m.).

DELEGATIONS (Continued)

7.6 Lynne Taylor, Gerry Taylor and Heather Pletsch, regarding the proposed Chesley

Botanical Gardens

Lynn Taylor, Gerry Taylor and Heather Pletsch, presented a proposal for the proposed

Chesley Botanical Gardens that would be constructed within the Chesley Community

Park. They discussed the current economic situation within the area and suggested that

this proposal would work toward mitigating that situation on many levels including the

creation of employment, a tourist attraction, and a general boost to the local economy.

They stressed that the project would be sustainable and build resilience within the

community including partnerships with various organizations and businesses including

with the Municipality through permission to use the land. They acknowledged the

current status of Council but requested that it approve the project in principle to allow it

to move forward through more detailed proposal development.

CORRESPONDENCE

8.1.1 Request for Proclamation – Canadian Diabetes Association – Diabetes Awareness

Month – November, 2010



WHEREAS Diabetes is a serious condition affecting 3 million Canadians and is a

leading cause of death by disease;

AND WHEREAS there is a great need to raise funds for research into better methods of

treatment, and ultimately a cure;

AND WHEREAS the Canadian Diabetes Association is focussing public attention on the

need for funds for diabetes research, education, services and advocacy;

NOW THEREFORE Council hereby proclaims the month of November, 2010 as

“Diabetes Awareness Month” and November 14, 2010 as “World Diabetes Day” in the

Municipality of Arran-Elderslie.

Carried

8.1.2 Grey Bruce Regional Economic Development Partnership


Seconded by: Deputy Mayor Cumming

a) That the correspondence from David Smith, Senior Planner, County of Bruce

regarding the 2010 Grey Bruce Regional Economic Development Partnership

Project be received; and

b) That the Municipality of Arran-Elderslie advise the County of Bruce that if

supports the partnership project.

Carried

8.1.3 Request for permission to use the proceeds of Opry 31 toward building a better

stage at the Chesley Community Centre



That Council approve the request to construct a new stage at the Chesley Community

Centre using the proceeds of Opry 31 toward the cost, subject to the work being

completed to meet the Building Code and other requirements of the Municipality.

Carried

8.1.4 Paisley Rotary Club – requesting approval of the Municipality to seek a Trillium

Grant to assist with funding repairs and renovations to the Agricultural Building in

Paisley



That Council direct the Chief Administrative Officer to provide a letter of support to the

Paisley Rotary Club with respect to its proposed application for a Trillium Grant to assist

with funding repairs and renovations to the Agricultural Building in Paisley.

Carried



That the following items of correspondence on the Council Agenda be received for

information purposes:

8.2.1 Grey Sauble Conservation Authority – minutes of meeting held July 28, 2010

8.2.2 Grey Sauble Conservation Authority – correspondence relating to monitoring the

Conservation Ontario Corporation

8.2.3 Grey Bruce Health Unit – copy of resolution sent to Minister of Energy regarding

Green Energy and Wind Generated Power

8.2.4 Township of Georgian Bluffs – resolution regarding Industrial Wind Turbines and

regulating low frequency noise and use of heritage landscape areas to control

project locations

8.2.5 Bill Murdoch, MPP – letter of appreciation for use of Municipality’s facilities in

2010 to meet with constituents

8.2.6 County of Huron – copy of correspondence to the Ontario Power Authority

regarding the microFIT projects and mandatory domestic content

8.2.7 Saugeen Mobility and Regional Transit Corporation – minutes of meetings held

June 16, 2010 and July 21, 2010

8.2.8 Bruce County Planning

i) Correspondence with residents:

a) Joan Albright – Plan 213 Pt Lots 201 and 202; Plan 236 Pt Lot 6

RP 3R5579; Parts 1 to 6 (Chesley), Roll No. 410339000423210

b) Muriel Gowan – Sideroad 10 S Arran; Con 10 Lots 9 and 10

(Arran), Roll No. 410349000214600

c) Scott Cumming – Con 10 Pt Lot 16 RP 3R3372, Part 1, 309

Concession 10 (Elderslie), Roll No. 410338000402001

Carried

Moved by: Deputy Mayor Cumming

Seconded by: Councillor Charlton

That the following items of correspondence on the Council Agenda be received for information

purposes:

8.2.9 Correspondence from Brent MacKinnon, Chair, Chesley and Area Physician

Recruitment Committee regarding the current status of the Chesley Medical

Clinic Expansion Project

8.2.10 Correspondence from the Chesley Family Health Team regarding the current

status of the Chesley Medical Clinic Expansion Project

Carried

Councillor Davis assumed the Chair at this time (2:32 p.m.) for the Works Department report.

9.5 WATER AND SEWER FOREMAN – S. McLeod

i) SRW.10.26 – Arran-Elderslie Drinking Water System Inspection Report

Moved by: Councillor Eagleson


That SRW.10.26 regarding the Arran-Elderslie Drinking Water System Inspection Report

be received for information purposes.

Carried

S. McLeod, Water and Sewer Foreman, provided an update with respect to the status of

the Tara Water Tower project and the Riverside Pumping Station Project.

9.4 WORKS MANAGER – V. Weppler

i) Items to be discussed

V. Weppler, Works Manager, provided an update with respect to the ongoing issues near

McLure’s Mill, and noted that given the sensitivity regarding any changes to the

watercourse, he was seeking direction before taking any action. He also provided

updates with respect to a bridge and the Paisley Rail Trail situation. He was directed to

convene a meeting between the two abutting landowners to the Concession 4/5 open

municipal road with respect to the outstanding issues.

The Chief Administrative Officer undertook to speak with the Municipal Solicitor with

respect to an access agreement between the two parties that could be registered on title.

Mayor Oswald assumed the chair at this time (3:14 p.m.).

9.2 RECREATION MATTERS – S. Walmsley (Acting Manager)

i) SRREC.10.06 – Grey Bruce Water Festival Increase in Rental Fees



That the fees to be invoiced to the Grey Bruce Children’s Water Festival for use of the

Chesley Community Centre in 2011 be increased by 3% over the fees invoiced in 2010

for the same event, in keeping with the overall increase in facility fees previously

approved by Council.

Carried

S. Walmsley, Acting Recreation Manager, reported on the proposed renewal of the

contract with the Grey Bruce Highlanders AAA for ice time. He reported that they were

requesting a 5-year contract based on 6 teams at approximately $50,000 per annum

subject to a 3% increase in each year following the first year of the contract. He was

directed to confirm this matter.

9.3 CHIEF BUILDING OFFICIAL – S. Walmsley

i) SRB.10.17 – Building Department Report for August, 2010



That SRB.10.17 regarding the Building Department Report for August, 2010 be received

for information.

Carried

REPORTS OF MEMBERS OF COUNCIL

i) Deputy Mayor Cumming

Deputy Mayor Cumming reported on the success of the Tara Fair and advised of an

upcoming fundraising card night at the Paisley Legion on October 7th at 7:00 p.m.

ii) Councillor Davis

Councillor Davis reminded Members of Council about the upcoming community meeting

regarding wind turbines to be held on September 30th at the Tara Community Centre. He

advised that Jim Merriam had agreed to be the moderator for this meeting.

iii) Councillor Eagleson

Councillor Eagleson advised that he had nothing additional to report that had not already

been discussed at this meeting.

iv) Councillor Riley

Councillor Riley advised that he had nothing additional to report that had not already been

discussed at this meeting.

v) Councillor Charlton

Councillor Charlton advised that he had nothing additional to report that had not already

been discussed at this meeting.

vi) Mayor Oswald

Mayor Oswald reviewed his meeting schedule and events he had attended since the last

meeting of Council (20 meetings and events in total).

OTHER BUSINESS

Request to use the Chesley Community Centre to hold an All-Candidates’ Meeting



a) That Council approve the use of the Chesley Community Centre for the holding

of an all-candidates’ meeting from 7:00 p.m. – 9:30 p.m. on either October 13 or

14, 2010 depending on availability;

b) That the cost of this rental be charged to the Council account;

c) That the same arrangements be accorded for any such meeting arranged to be held

in Tara.

Carried

BY-LAWS

By-law No. 54-10 – A By-law to Amend Schedule A of By-law No 36-09, as amended (Being

the Comprehensive Zoning By-law) Re: Concession 3 Lot 6 (Elderslie) - severed



That By-law No. 54-10 be taken as read a first and second time.

Carried



That By-law No. 54-10 be taken as read a third time and finally passed and that the Mayor

and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

Carried

By-law No. 55-10 – A By-law to Amend Schedule A of By-law No 36-09, as amended (Being

the Comprehensive Zoning By-law) Re: Concession 3 Lot 6 (Elderslie) - retained



That By-law No. 55-10 be taken as read a first and second time.

Carried



That By-law No. 55-10 be taken as read a third time and finally passed and that the Mayor

and Clerk be authorized to sign same and have the seal of the Corporation attached thereto.

Carried

ADJOURNMENT



That the meeting be adjourned to the call of the Mayor.

Carried

The meeting was adjourned at 4:19 p.m.

______________________________

Mayor

______________________________

Deputy Clerk

municipality of arran-elderslie davies, also with the ... of the firm jardine lloyd thompson inc.,...

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