A SUB-COMMITTEE OF

WASHINGTON, NH PLANNING BOARD

July 25, 2009

MUNICIPAL BUILDING TASK FORCE

PURPOSE OF MEETING

• INFORM PUBLIC ABOUT TASK FORCE

o Sub-Committee of Planning Board

• EXPLAIN THE STUDY PROCESS

• REVIEW TASK FORCE WORK TO DATE

• NO DECISION AT THIS TIME

OBJECTIVE OF TASK FORCE

• TO IDENTIFY & EVALUATE CURRENT & FUTURE NEEDS OF TOWN GOVERNMENT AND BUILDING UTILIZATION FOR THE PURPOSE OF; MAXIMIZING UTILIZATION, REDUCING COSTS, PLANNING CAPITAL IMPROVEMENT, AT MINIMUM PROPERTY TAX INCREASE TO PROPERTY OWNERS.

• PROVIDE THE PLANNING BOARD WITH DATA REQUIRED TO MAKE RECOMMENDATIONS TO TOWN GOVERNMENT ADMINISTRATION & LEGISLATION

BACKGROUND

• Town Owns 9 Major Buildings o Main Fire Stationo East Wash. Fire Houseo Public Works Garage & Transfer Stationo Old School House – Police Station o Camp Morgan Lodgeo Elementary School Buildingo Town Hallo Old Town Garage – Half Moon Pond Rd.o Library

• Maintenance, Utilities, & Insurance Costs = $ TAXES $

• Selectmen Charged Planning Board to Provide a Plan

BACKGROUND – cont.

• Ancillary Town Buildingso Warming Hut – Camp Morgan Forest (CMF) –

Snowmobile Club Controls & Maintains.o Camp Morgan Beach –CMF- Parks & Rec. -

Town Toilet Building Boat & Equip. Storage (old stone bldg.) 2 Storage Sheds

• East Washington – Old School Houseo Historical Society Holds Deed And Maintainso Ownership reverts to town if Society Fails

TASK FORCE WORKING GROUP MEMBERS

Dennis Kelly …..………….. Member Two Planning Boards40 yr. Business Experience

Jim Russell ………………… Strong Financial Analysis 35 yr. Treasury & Investment

Steve Hanssen ……………… 35 yr. Facilities Planning & Mgt for Federal Reserve Banks

Steve Terani ……………….. 41 years Aerospace Program Management & Design

Tom Taylor …………………45 years Defense & Industrial Plans

TASK FORCE WORKING GROUP APPROACH

• SURVEYED: Buildings & Gov’t Functions in Town• Extensive Data – Difficult to Assimilate

• PROCESS:Step I -- ’09 Baseline with Department HeadStep II -- Growth needs for 5/10/15 yearsStep III -- Integrated facilities use optionsStep IV -- PB Public Review & Written Plan

• KEY PLAYERS – Step III & Attachment• Over 30 known Town Government persons to be

involved• Public comment welcome

STEP I – 2009 BASELINE

• HOW TASK WAS ACCOMPLISHED

• FINDINGS

COMPLETION STEP II TASK

• IDENTIFY & TEST 5, 10, 15 plans – All DEPARTMENTS

• IDENTIFY MAINTENANCE COSTS BY BUILDING

• ESTIMATE MAINTENANCE & FACILITIES PROJECTS NEEDED TO SUPPORT INFERSTRUCTURE, WITH TRADE OFFS.

• INVOLVES DEPARTMENT HEADS & CHAIRS

• STEP II IN PROGRESS – SOME FINDINGS IDENTIFIED

RESCUE COMPANY - CONT.

REQUIREMENT REASON

• COMPUTER SECURITY Patient Privacy

• TRAINING AREA State Requirements

FIRE DEPARTMENT

REQUIREMENT REASON

• DRYING TOWER Increase Hose Life

• TRAINING AREA State Requirements

• EQUIPMENT STORAGE High Value Equip.

• SHOWER ROOM Toxic Fumes

POLICE DEPARTMENT

REQUIREMENT REASON

• HOLDING ROOM Officer Safety In Detention Situations

• JUVENILE PROCESSING Legal Considerations

• 2nd Full Time Officer Drugs Up, Thefts Up,Traffic Up, Domestics

• Secure Vehicle Storage Operations Efficiency

POLICE CONTINUED

REQUIREMENT REASON

• SECURE FACILITY Officer Safety

• 2nd Police Vehicle Increased Crime Vehicle Use

Up

CONSIDERATIONS

• Geo-Technical analysis of Town Hall & School Site (Test Drilling)

• Septic capacity & Location @ Town Hall

• Water supply – well condition

• Historic District for protection of Town Center

• Purchase of Fire Station land

• Future of volunteer Fire/Rescue

• Use School Gym for recreation purpose

• Town wide Computer Backup – all records

MUNCIPAL BUILDING TASK FORCE WHERE TO FROM HERE?

• COMPLETE STEP II - 5, 10, 15 year Requirements

• STEP III - Requirements Integration with Government

Heads

- Financial, Cost Options Identified

CONCLUSION

• STEP IV - WRITTEN PLAN WILL PROVIDE TOWN A BASIS FOR TIME PHASED SPENDING AND

CONTROLLED TAX INCREASES.