MSDS Report: Student Count by Primary Ed Setting

Sample Report Center for Educational Performance and Information - Michigan Student

Data SystemStudent Count by Primary Ed Setting

Certified Data

Collection: Fall 2011 General Collection 2011-2012Entity: Acme Public Schools (999999)

Description: Count of students by age range and primary ed setting by district

Educational Setting CountEducational Setting Age Birth-2       Home 3

Total For Educational Setting Age Birth-2 3Educational Setting Age 3-5       Early Childhood Special Education Program 24     Home 2     Service Provider Location 7     Other Setting 1

Total For Educational Setting Age 3-5 34Educational Setting Age 6-21       Parentally Placed in Private School or Home School at Private/Parent Expense

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     Inside the Gen Ed Classroom 80% or more 78     Inside the Gen Ed Classroom 40% - 79% of school day 47     Inside the Gen Ed Classroom less than 40% of school day 44    Early Childhood Special Education Program 2

Total For Educational Setting Age 6-21 182

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B-6: Preschool Educational Environments

Percent of children aged 3 through 5 with an IEP attending a:

A. Regular early childhood program and receiving the majority of special education and related services in the regular early childhood program; and

B. Separate special education class, separate school or residential facility

Measurement A. Percent = Number of children aged 3 through 5 with

an IEP attending a regular early childhood program and receiving the majority of special education and related services in the regular early childhood program divided by the total number of children aged 3 through 5 with an IEP times 100

B. Percent = Number of children aged 3 through 5 with an IEP attending a separate special education class, separate school or residential facility divided by the total number of children aged 3 through 5 with an IEP times 100

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B-6 Data Collection

• Fall Special Education Child Count

• Ages 3-5 as of count day

• Age driven NOT Grade or Setting

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B-6 Calculation

Code

Primary Educational Setting

22 Early Childhood Special Education Program/Class

23 Home (ages 3-5)25 Residential Facility26 Separate School27 Service Provider Location46 Regular EC program at least 10

hrs/wk, majority of SE hrs. in EC program (A1)

47 Regular EC program at least 10 hrs/wk, majority of SE hrs. in other location (A2)

48 Regular EC program less than 10 hrs/wk, majority of SE hrs. in EC program (B1)

49 Regular EC program less than 10 hrs/wk, majority of SE hrs. in other location (B2)

Part B State APR Indicator 6

Measurement A# of children aged 3 through 5 with

IEPs attending a regular early childhood program and receiving the

majority of special education and related services in the regular early

childhood program (Codes 46 & 48)

Measurement B# of children aged 3 through 5 with IEPs attending a separate special

education class, separate school or residential facility

(Codes 22, 25 & 26) 4

B-6 Calculation

6A. # of children aged 3 through 5 with IEPs attending a regular early childhood program and receiving the majority of

special education and related services in the regular early childhood program

Total # of children aged 3 through 5 with an IEP

x 100 = %Target: >28.2%

6B. # of children aged 3 through 5 with IEPs attending a separate special education class, separate school or

residential facility

Total # of children aged 3 through 5 with an IEP

x 100 = %Target: <43.2%

• B-6 is a Results Indicator

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B-6 Decision Tree

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B-6 Worksheet for Coding

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B-6 Additional Information

CIMS Websitehttp://cims.cenmi.org/Results/PartBSPPResultsIndicators/B6PreschoolEducationalEnvironments.aspx

CCRESA Early On Training & Technical Assistancehttp://eotta.ccresa.org/Resources.php?ID=28

Indicator B-11 LeadLisa Wasacz (OGS): WasaczL@michigan.gov or 517-241-4520

Indicator B-11 Data PersonJayme Kraus: KrausJ1@michigan.gov or 517-373-0346

General MSDS QuestionsCEPI: cepi@michigan.gov or 517-335-0505

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B-11: Child FindPercent of children who were evaluated within 30 days of receiving parental consent for initial evaluation

Measurement

a. Number of children for whom parental consent to evaluate was received

b. Number of children whose evaluations were completed within the state-established timeframe of 30 school days

⁻Account for children included in a. but not included in b.

⁻Indicate the range of days beyond the timeline when the evaluation was completed and any reasons for the delays

a.Percent = [(b) divided by (a)] times 100 9

B-11 Data Collection

• MSDS Fall, Spring, and EOY Collections are used to calculate B-11 (Student Record Maintenance is also included)

• 2012-2013 school year data is analyzed in the fall of 2013 to be reported in the FFY 2012 Annual Performance Report (APR) submitted in 2014

• New in Fall 2013: Initial IEP Completion Date Field in the Initial IEP Component

• B-11 is a Compliance Indicator (Target: 100%)

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B-11 Common Data Errors

– Not intended to– CEPI’s Initial IEP Report is an account of what a district is submitting in

a given collection• It is not deduplicated• It does not include multiple collections• It does not include SRM• It does not filter out incomplete records or for B-11 reporting ages• It does not filter out timeliness codes that districts are not

negatively held responsible for (parent did not make child available, student died, parent withdrew consent, student moved)

• Why does my B-11 data not match CEPI’s Initial IEP Report?

• Data Quality Alert– Sent out prior to EOY

submission after reviewing Fall and Spring Collections

– It is a courtesy-It does not mean there is definitely something wrong with your data (flagged as atypical because initials are fewer than 1% or greater than 25% of total SE count)

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B-11 MonitoringBased on data review, locals issued a B-11 finding of noncompliance in the December workbook must:

•Convene a RAP Team

•Review and analyze local policies, procedures, and practices

•Submit a CAP by February 1

•Submit a progress report by June 1

•Request verification and closeout by September 15

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B-11 Additional Information

Indicator B-11 LeadsHarmonee Costello (OSE): CostelloH1@michgan.gov or 517-373-2831

Indicator B-11 Data PersonJayme Kraus (OSE): KrausJ1@michigan.gov or 517-373-0346

General MSDS QuestionsCEPI: cepi@michigan.gov or 517-335-0505

CIMS Websitehttp://cims.cenmi.org/Compliance/PartBSPPComplianceIndicators/B11ChildFind.aspx

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B-12: Early Childhood Transition

Percent of children referred by Part C prior to age 3, who are found eligible for Part B, and who have an IEP developed and implemented by their third birthdays

Measurement– Number of children who have been served in Part C and

referred to Part B for Part B eligibility determination– Number of those referred determined to be NOT eligible and

whose eligibility was determined prior to their third birthdays

– Number of those found eligible who have an IEP developed and implemented by their third birthdays

– Number of children for whom parent refusal to provide consent caused delays in evaluation or initial services

– Number of children who were referred to Part C less than 90 days before their third birthdays

Account for children included in a. but not included in b., c., d. or e. Indicate the range of days beyond the third birthday when eligibility was determined and the IEP developed and the reasons for the delays

Percent = [(c) divided by (a - b - d - e)] times 100 14

B-12 Data Collection• MI-CIS was decommissioned September 30,

2012

• Beginning with Fall 2012 Special Education Count, MSDS was used as data collection tool

• Currently analyzing our first year of data using this new collection method

• Data collected during the 2012-2013 School Year will be reported in the FFY 2012 Annual Performance Report (APR) in 2014

• B-12 is a Compliance Indicator (Target = 100%)

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B-12 MonitoringBased on data review, locals issued a B-12 finding of noncompliance in the December workbook must:

•Convene a RAP Team

•Review and analyze local policies, procedures, and practices

•Submit a CAP by February 1

•Submit a progress report by June 1

•Request verification and closeout by September 15

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B-12 Additional Information

Indicator B-12 LeadsLisa Wasacz (OGS): WasaczL@michigan.gov or 517-241-4520

Indicator B-12 Data PersonJayme Kraus: KrausJ1@michigan.gov or 517-373-0346

General MSDS QuestionsCEPI: cepi@michigan.gov or 517-335-0505

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B-Timely IEPPercent of IEPs completed within 365 days from their last IEP

Measurement

– Michigan identified 100% as the target for timely IEPs effective 2011

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B-Timely IEP Data Collection

• MSDS Fall, Spring, and EOY Collections are used to calculate Timely IEP (Student Record Maintenance is also included)

• The list contains all students who had an IEP date older than 365 days during the school year

• Exempt:– Initial IEPs – Students that exited district before IEP due

date

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B-Timely IEP Common Data

Errors• Student has two IEPs in the school year. The first

is within 365 days and the second IEP is beyond 365 days. The local only enters the second IEP in MSDS. It appears that there was more than one year between IEPs.

• Locals believe that they have 30 days to do an IEP for students new to the district.

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B-Timely IEP Monitoring

Based on data review, locals issued a B-Timely IEP finding of noncompliance in the April workbook must:

•Convene a RAP Team

•Review and analyze local’s policies, procedures, and practices

• Submit a CAP by June 1

•Submit a progress report by October 1

•Request verification and closeout by February 15

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B-Timely IEPAdditional

InformationMSDS has a related report that checks for late IEPs. The “District Special Education Report” and/or “District Special Education Report for Download” in either the Staging Reports, before the collection is certified, or with the Certified Data Reports, after certification. It is not as detailed as the dataset used to create the Timely IEP report, but you’ll be able to tell who is late as of the collection count date.

CIMS Websitehttp://cims.cenmi.org/Compliance/PartBSPPComplianceIndicators/TimelyIEPs.aspx

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Data/Indicator Uses

• B-1: APR, Public Reporting, EDFacts, CIMS

• B-2: APR, Public Reporting, EDFacts, CIMS

• B-5: APR, Public Reporting, EDFacts, CIMS

• B-6: APR, Public Reporting, EDFacts

• B-11: APR, Public Reporting, Determinations, CIMS

• B-12: APR, Public Reporting, Determinations, CIMS

• Timely IEP: Determinations, CIMS

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Poll Question 2Which topic do you still have questions about

a) Data Collection (MSDS)

b) Data Reporting (APR)

c) Monitoring (CIMS)

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Poll Question 3Which indicator would you like more information on?

a) Indicator 1: Graduation

b) Indicator 2: Dropout

c) Indicator 5: Educational Environments

d) Indicator 6: Preschool Educational Environments

e) Indicator 11: Child Find

f) Indicator 12: Early Childhood Transition

g) Timely IEPs

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Questions

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Thank You

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