motorways of the sea marco mattiocco agenzia delle dogane e dei monopoli/ italian customs and...

MOTORWAYS OF THE SEA

Marco MattioccoAgenzia delle Dogane e dei Monopoli/

Italian Customs and Monopolies AgencyDirezione Centrale Tecnologie per l'Innovazione/

Central Direction of Innovation Technologies Venice, 25-26 March 2015

© Copyright 2008-2014Direzione Centrale Tecnologie per l’Innovazione

The customs dilemma

Protecting the securityand safety of citizens

Protecting the EU/national budget

controlsspeed

Favouring reliable traders

Fostering the competitiveness

of enterprises

All Customs Administrations acting as one

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The Complexity of Operations

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Ministero delle Politiche Agricole e ForestaliMinistero delle Politiche Agricole e Forestali

Ministry of Public HealthMinistry of Public Health

Ministry of Foreign AffairsMinistry of Foreign Affairs

Ministryfor Economic DevelopmentMinistryfor Economic Development

Ministry for Infrastructures and TransportsMinistry for Infrastructures and Transports

…sanitary and veterinary…

…CITES……marks, quality and security of products…

…certifications…

…elettromagnetic compatibility… …armament authorization…

Ministry of CommunicationMinistry of Communication

The Fragmentation of Customs Momentum

The World Bank estimates that customs clearance process can take, in addition to the customs declaration, up to 73 different documents in most cases released on paper, and await the outcome of the controls exercised by more than 20 different bodies (In Italy 68 and 17)


Legal framework 1/3

WCO defines Single Window according to REC n. 33 UN\CEFACT:

“a form of facilitation that allows... to lodge information and

documents at one single point of entry, to meet the regulatory

requirements prescribed for import/export/transit”.

Reg. EU. 648/2005: has introduced the principle of the unicity of a

customs operation and of the consequent coordination of the

controls performed by different authorities.

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© Copyright 2008-2014Direzione Centrale Tecnologie per l’Innovazione5

Legal framework 2/3

• Reg. (UE) n. 952/2013 of the European Parliament and the

Council (Union Customs Code):

Article 47 - Cooperation between authorities

1. Where, in respect of the same goods, controls other than

customs controls are to be performed by competent

authorities other than the customs authorities, customs

authorities shall, in close cooperation with those other

authorities, endeavour to have those controls performed,

wherever possible, at the same time and place as customs

controls (one-stop-shop), with customs authorities having the

coordinating role in achieving this.


Legal framework 3/3

At national level:

• 2004 Financial Law (art. 4 points 57 and 58 of Law

350/2003) establishes the Single window approach , (At the

offices of the Customs, is established the Single window to

simplify the import/export operations and to concentrate the

administrative requirements, also regarding other

administrations)

• The Decree of the Prime Minister (DPCM) 242/2010

having regulatory nature has been published on 27 January

2011.

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DPCM 242/2010

synthesis of obligations for import and export operations (annex A and B of DPCM) - art. 2

synthesis of obligations for import and export operations

(annex A and B of DPCM) - art. 2

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Documents and certificates that can be requested before the arrival of goods (PRODOMAL)

Competent Government

AgencyDocument/certificate Release Time

(days)

Documents and certificates that can be released only if goods are available for a possible physical inspection (CONTEXTUAL)

Competent Government Agency Document/certificate

Time limit for documentary

check

Time limit for physical

check

Annex AAnnex B


DPCM 242/2010

the request and the control of certification/authorization is done electronically to the customs agency (single window) - art. 3

The controls by customs and other public administrations are unified (one stop shop) - art. 4

The single window is coordinated electroniclally, according to the Digital Administration Code - art. 5

the request and the control of certification/authorization is

done electronically to the customs agency (single window) - art. 3

The controls by customs and other public administrations are unified (one stop shop) - art. 4

The single window is coordinated electroniclally, according to the Digital Administration Code - art. 5

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Italian Customs Agency Single Window - Architecture

Monitoring Committee

Chaired by the Director of the Italian Customs and

Monopoly Agency

Technical / Architectural

Only one Working Group

Functional-Procedural

MISE Health Other Administrations

Prodromal Contextual

SubCommittee for InteroperabilityTrade

FacilitationMISE (Ministry of

Economic Development)

Working Groups:• Interoperability• Problems of Operators• Financial Services• Aid for Trade

Sharing of strategy with other

working groups

Service Conference


Major assets: “Computerization” and parallel re-engineering of service processes and of the relevant

activities, to customize them to the simplification opportunities offered by ICT.

Re-engineering based on the single-window/one-stop-shop approach (integration of processes and unification of controls carried out by other administrations)

Usability of ICT services on-line training/information steady contacts - via web - with enterprises to record their needs and to

measure the effectiveness of action

Telematic access extended to the services provided and to the information processed

Digital Signature

Totally free of charge for economic operators

The AIDA IT SystemAutomazione Integrata Dogane Accise


The Added Value for Traders: a Fully Digital Approach

NO

YESCorrect?

How to get:

- on-line assistance- elearning- training environment

Knowledge Systemwww.agenziadogane.it

Usability of ICT services

The front-office is no longer needed

AIDALeads you AIDA

Corrects you

Recording needs Measuring effectiveness

Updating of the Knowledge system

Network of assistanceto enterprises

Better compliance

Reduction in litigation


Results Achieved: nearly 100% of e-Declarations


AIDA, TARIC and Single Window: automated checks

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Example of an import: 15400 Kg of garlic from Egypt

Example of an import: 15400 Kg of garlic from Egypt

2. According to commodity code, customs procedure requested, origin, preferences…

2. According to commodity code, customs procedure requested, origin, preferences…

3. Measures and documents are checked automatically on TARIC.

3. Measures and documents are checked automatically on TARIC.

Certificates coded at Community level

Certificates coded at national level

Online request to the Ministry for Internation Tradeto check the AGRIM validity and residual quantities

Formal Control of the AGECONTROL product(to be integrated)

5. In case of difformity the declaration is rejected (admissibility control).

5. In case of difformity the declaration is rejected (admissibility control).

1. The customs declaration is acquired through electronic means.

1. The customs declaration is acquired through electronic means.

6. If everything is ok the declaration is registered and the AGRIM quantities are simultaneously updated online by the Ministry of Economic Development.

6. If everything is ok the declaration is registered and the AGRIM quantities are simultaneously updated online by the Ministry of Economic Development.

4. And automatically compared with the documents stated in the declaration (box 44).

4. And automatically compared with the documents stated in the declaration (box 44).


The model of interoperability with the Ministry of Economic Development Agrim / Agrex Licences

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Italian CustomsMinistry of Economic DevelopmentDeclarant

Declarationsubmitted

Goods released Is the licence valid?

Request forwarded

NO

YESQuantity updated

Declaration rejectedGoods stopped


The electronic Agricultural license has the same content of the paper document.

Document Type: X001 (EX) or L001 (IM) Country Code Year

Licence identification Quantity Unit

From 2012 fully digital processAIDA performs an automatic admissibility control of the electronic

licence and updates the quantity and sends the information to MISE

The Economic Operator must indicate the AGRIM / AGREX licences (paper, electronic, issued by another EU country) necessary to the operation of import / export in the box 44 of the customs declaration:

From paper to electronic Agricultural license


The model of interoperability with the Ministry of Health

Submit the request Releases the

certificate

Checks goods

Submit the declaration Checks goods

Releases goods

Submit the request

Submit the declaration

Unified check Releases goods

Only one control

time

t0 t1

Economic Operator

Ministry of Health

Customs Agency

Before Single Window

With Single Window

Releases the request code

Costs to move the container for the inspections

The economic operator can lodge the declaration with “request code” in box 44. The status of the certificate is checked by interoperability.

Zero waiting time

Waiting time to submit the declaration

Reduction of time and costs for the inspection

tfin


State of the art

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The model of interoperability with the Ministry of Economic Development can be

applied to all documents/certificates listed in Annex A of DPCM 242/2010.

The model of interoperability with the Ministry of Health can be applied to all

documents/certificates listed in Annex B of DPCM 242/2010.

Currently data exchange is in operation with:

• Ministry of Economic Development (agrim/agrex licences)

• Ministry of Health (sanitary and veterinary certificates)

• Minitry of Foreign Affairs (weaponry licenses)

• Ministry of Agriculture, Food and Forestry (phytosanitary certificates)

It has been covered at least the 80% of all supporting documents in customs

declaration.


Single Window information and transparency

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At web site www.agenziadogane.gov.it in the Single Window section

http://www.agenziadogane.gov.it/


Monitoring of the declaration life cycle… “AIDA Servizi per l’interoperabilità” is a tool that provides the monitoring of all phases of declaration and status of release of the supporting certificates.


…and the supporting certificates

FULL TRANSPARENCY FOR ECONOMIC OPERATOR:it is clear the administration that is currently in charge of the process.


The Customs Single Window: a good practice according to the air couriers

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www.ilsole24ore.com/art/notizie/2014-05-27/a-malpensa-sdoganamenti-piu-rapidi-063711.shtml?uuid=AB402ULB&fromSearch

From 3 day to 7 hours about 70% of time savedensuring Safety&Security


Customs Single Window

Clearance at sea

Digital supply chain

The availability of the data in advance of manifests and information about security is an essential prerequisite for further simplifications

What we are doing in Italy


Let not reinvent the wheel

Maritime National Single

Window

PMIS

Customs National Single

Window

AIDA

Ship Goods…

18 A

dmin

istr

ation

sM

aritime H

ealth, etc.

Import/ExportInbound Manifest

ENS/EXS

Health infoIMO/FAL

Security

Berth authorization

Ship release

Italian Customs AgencyMinistry of Transport

Economic Operators

Cust

oms

Tele

mati

c Se

rvice Obligations

delegated to the customs authority by

EU legislationTraders

InterfaceObligations delegated to the various national authorities by

regulations EU Directive 2010/65 (completion of reporting formalities)

Ship info

Inbound manifest(Fal form 1 - 2 - 7)

ONCE


Clearance “at sea”: Integration with port authorities

Italian Coast Guard Italian Customs Economic Operator

send e-ManifestCommunicate the vessel to monitor

Vessel monitored (Italian waters) Authorization to lodge the Customs declaration

Customs declarations can be lodged when goods are ongoing ONLY if the Italian Coast Guard assures the Customs to have the vessel under control.

Italian Coast Guard indicates deviations in order to prevent unauthorized landings or tampering of goods. Thanks to the Customs Single Window, Customs and other Administration can anticipate the risk analysis in order to have a shorter time

release and, in the case, address goods to physical inspection areas to perform an unified control .

Customs Single Window with other Administrations


Prerequisites to the clearance at “sea”Ship monitored by the Italian Coast Guard

Terminal handling containers and landing operations and handling containers using telematics for managment of the temporary Custody

Single window activated in the customs office related to the landing port

Customs Office Clearance at “sea” start date

UD LA SPEZIA 20/02/2014UD GENOVA 2 20/02/2014UD GENOVA 1 20/02/2014UD SAVONA 04/08/2014

VADO LIGURE 04/08/2014UD RAVENNA 01/09/2014UD VENEZIA 01/09/2014UD TRIESTE 02/09/2014

UD CIVITAVECCHIA 10/09/2014UD LIVORNO 01/10/2014UD TARANTO 22/10/2014

UD BARI 22/10/2014UD NAPOLI 1 15/12/2014UD SALERNO 15/01/2015UD ANCONA 16/02/2015UD PALERMO 16/02/2015


Pre-clearing + Single window: Through an efficient seamless model

eManifestCustoms

declarationCustoms controls

Health controls

emanifestpre-clearing declaration

Customs and

Health Controls

Attention!!! Pre-clearing not allowed for goods subjected to controls of other bodies (for instance Health control)

Before Single window…

After Single window …

Pre-clearing allowed also for goods subjected to controls of other bodies (for instance Health control)

… Control unification

… Costs and times reduction


Findings in La Spezia and Genova

TIME ACCURACY to plan containers handling and organize intermodal transfer

COST AND TIME REDUCTION due to a short dwell time- from to 5,5 days to 3,5 days (La spezia) and from 5 days to 4 days (Genova) the permanence in stock area- about 30% of containers leave the port after 12 hours


Strengths of the Italian Single Window

Reduction of time• Simplification of the customs procedures

that leads to a drastic reduction of time and costs for businesses and Public Administration.

One stop shop• Unified controls, more effective and

efficient based on risk analysis, document check in parallel.

Monitoring• “AIDA Servizi per l’interoperabilità”

provides the monitoring of all phases of declaration and status of release of the certificates.


www.agenziadoganemonopoli.gov.it

Thank you for your attention