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WATER‐DROPWATER Development

Resources Opportunity Policies

for the water management in semi‐arid areas

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PARTNERSHIP

23‐24/10/2014 FBWater‐DROP Meeting– ValenciaSpain

FINANCIALMONITORING

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WATER‐Drop ProjectFinancialBoard MeetingValencia,23October 2014

FilippoMoretti,FinancialOfficer


TOPICS StateoftheArt 1st SixMonthReportResultAnalisys 1st Prefinancing Payments Second Payment of theFirstPrefinancing FurtherPrefinancing ENPIMonitoring NextReportsTimeSchedule Appendix


STATE OF THE ART

Projectstarted18dec 2013 Partnersappointedtheexternalauditor KOMeeting washeldinRomeon21‐22may2014 Otherprocurementprocedurestopurchaseequipments,supplies,

services,etc…alsowherelaunchedfrompartners BeneficiaryreceivedfromJMAthefirstprefinancing on1jul 2014 1st SixMonthReportwaspresentedtoJMAon21jul 2014 Beneficiarypaied 50%offirstpre‐financingtopartnerson31jul 2014


1ST SIX MONTH REPORT RESULTS


1ST SIX MONTH REPORT RESULTS

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All values must be reported in EuroProject Budget Already filled with your annual budget

Previously reported expenses Value=0 because of no expenses incurred before the first six months

Expenses current periodSum of the total documented and already paid expenses incurred until 17‐6‐2014 (example: expenses for participating KOM, equipments, supplies, human resources, etc)

Total expenses Automatic calculation

Expenses forecast for next 6 months Your foreseen expenses in the next six months (18‐6 up to 17‐12‐2014)

Total expenses including forecast Automatic calculation

Total Commitments at this report

Sum of all expenses already committed until 17‐6‐2014, even if not yet paid, reported as the entire value for the projectexample: 1. cost related to the external auditor, reported value will be =

4.000euro if your forecast is 2.000euro 1st year + 2.000euro 2nd year.

2. Laptop purchased with an invoice dated within 17‐6‐2014 but not yet paid

3. Etc… Total commitments = 1 + 2 + 3 ....


FIRST PREFINANCING PAYMENTS

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Partnership AgreementArticle 12: Payment to the Project Partners Up to the 90% of the ENPI contribution for implementation of the Project will be transferred – as pre‐financing – …. To the Beneficiary.……The Beneficiary is responsible for the administrative and financial management of these funds. The funds will be distributed by the Beneficiary through bank transfer within 30 calendar days from the date of receipt of the pre‐financing from the JMA.The Beneficiary and the Project Partners agree that each pre‐financing will be: partially (50% of the relevant share) but immediately transferred to each Project Partner, while the remaining 50% will be transferred after 6 months and following the submission – from each concerned Project Partner to the Beneficiary – of a financial report showing the smooth implementation of the activities.The final balance will be transferred in accordance with Article 15 of the General Conditions of the Grant Contract.


1ST PREFINANCING PAYMENTS

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Applicant Partner 1 Partner 2 Partner 3 Partner 4 Partner 5 Partner 6 Partner 7 Partner 8 Partner 9

% 17,66 6,29 3,50 13,95 13,27 11,10 12,31 7,37 5,117663 9,44 100,00

ExpectedPayment ENEA

University ofCyprus

TuscanyRegion,

Italy PDA Hermel

LebanonCNRS

LebanonPHG

PalestineIUCN

GiordanHalieus

Rome, Italy

ACPP Valencia

SpainARCS Rome,

Italy Total Total1st prefinancing, first half 1st year

17,83% 56.372,25 20.093,11 11.181,08 44.528,83 42.366,67 35.439,67 39.300,52 23.532,58 16.339,76 30.127,14 319.281,61

638.563,22 2nd

prefinancing, second half 1st

year

17,83% 56.372,25 20.093,11 11.181,08 44.528,83 42.366,67 35.439,67 39.300,52 23.532,58 16.339,76 30.127,14 319.281,61

3rd prefinancing, first half 2st year

27,17% 85.891,66 30.614,90 17.036,07 67.846,41 64.552,04 53.997,70 59.880,29 35.855,44 24.896,09 45.903,25 486.473,88

972.947,75 4th prefinancing, second half 2st

year27,17% 85.891,66 30.614,90 17.036,07 67.846,41 64.552,04 53.997,70 59.880,29 35.855,44 24.896,09 45.903,25 486.473,88

final expectation 10,00% 31.614,20 11.268,45 6.270,48 24.972,28 23.759,71 19.874,97 22.040,18 13.197,34 9.163,52 16.895,64 179.056,77 179.056,77

Total 316.142,04 112.684,48 62.704,78 249.722,76 237.597,14 198.749,72 220.401,81 131.973,37 91.635,23 168.956,42 1.790.567,75 1.790.567,75


SECOND PAYMENTOF THE FIRST PREFINANCING

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Conditionsforreceivingthesecondpaymentofthefirstprefinancing installment:KindofReports

Stateofplay

Asyntheticreportfocusingonfinancialissues:itaimstoidentifytheincurredlevelofexpendituresandtheproblemsencounteredbyeachPartnerintheuseoftheavailablefinancialresources.Verifiesassessmentofprojectefficiency.(Itcouldberequired each2months)


FURTHER PREFINANCING

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Conditionsforreceivingfurtherpre‐financinginstallmentsArt.15.1,Option2oftheGeneralConditions(AnnexIItotheGrantContract)“Furtherpre‐financingmayonlybegivenifthepartoftheexpenditureactuallyincurredwhichisfinancedbytheJMAstandsat70%atleastofthepreviouspayment(andat100%ofanypreviouspayments)assupportedbythecorrespondinginterimreport”


ENPIMONITORING

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TheENPIProgramme systematicallymonitorstheapprovedprojectsbymeansofcollectingdataandassessingprojectperformances.

Theuseofstandardtemplatesiscompulsory!Reportssubmittedusingothertemplateswillnotbeaccepted!

ProjectmonitoringhastobeperformedonaregularbasisbytheBeneficiarywiththesupportofthePartners:itisacontractualobligationtoinformtheJMAandJTSonprogressesinprojectimplementation!


NEXT REPORTS TIME SCHEDULE1.nextsixmonthreport(thesecond),deadlineapproxjan2015expensesincurreduntil17dec 2014

2.firstinterimreport,deadlineapproxmarch2015expensesincurredtoreach70%(minimum)ofthefirstprefinancing


THANKYOUFORYOURATTENTION

FORMOREINFOPLEASECONTACTME

THIS PRESENTATION WILL BE SENT TO PARTNERS

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Follows: Appendix


PROCUREMENT PROCEDURES 1/2Iftheimplementationofanactionrequiresprocurement,thecontractmustbeawardedtothemosteconomicallyadvantageoustender(i.e.,thetenderofferingthebestprice/qualityratio),inaccordancewiththeprinciplesoftransparencyandfaircompetitionforpotentialcontractorsandtakingcaretoavoidconflictinginterests.

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MAINREFERENCEDOCUMENT•ENPIANNEXIV(tobereadtogetherwithart.7oftheGrantContract«SpecialConditions»)1.Generalprinciples;2.Eligibilityforcontracts(rulesofnationality&origin);3.Rulescommontoalltenderprocedures;4.Rulesapplicabletoservicecontracts;5.Rulesapplicabletosupplycontracts;6.Rulesapplicabletoworkcontracts;7.Useofnegotiatedprocedure;8.Specialcases(EUpublicbodiesandInternationalOrganizations).


PROCUREMENT PROCEDURES 2/2

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MAINREFERENCEDOCUMENTS•ECPrag=PracticalGuidetocontractproceduresforECexternalactions1INTRODUCTIONpag.62BASICRULESpag.73SERVICECONTRACTSpag.424SUPPLYCONTRACTSpag.675WORKCONTRACTSpag.796GRANTSpag.957LEGALTEXTSpag.1198LISTOFANNEXESpag.121

•PROJECTIMPLEMENTATIONMANUALeveryprocurementproceduremustrespectthe“RuleofNationality”fortheserviceprovider,andtheCommunicationandVisibilityrule

Payattentiontopossibleproblemswithruleofnationality/originwhenprocuringforservicesandequipmentsbothforEUmembersandforMPCSeeAnnexIV,2.2and2.3


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Methodtocalculatefurtherpre‐financinginstallmentsEXAMPLE(assumingENPIshare90%totalcosts)‐Firstpre‐financingreceived(ENPI):200.000€‐Reportedamount(totalcosts):160.000€‐ENPIshareofreportedamount:160.000€ x90%=144.000€ (72%Firstpre‐financingreceived);‐CASHstatus(ENPI):200.000€ ‐ 144.000€ =56.000€ (ENPIsharestillavailableatprojectlevel);‐Forecastfollowing12monthsindicatedintheinterim:300.000€‐ENPIshareoftheforecast:300.000€ x90%=270.000€‐Maximumamountofpre‐financing:270.000€ x80%=216.000€‐Amountoffurtherpre‐financingtoberequestedinannexV=216.000€ ‐56.000€ =160.000€‐YOUCANASKMAXIMUM160.000€ asfurtherpre‐financing!


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