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MONTHLY MINISTRY REPORT Covenant Community Church

Name: Barbara Martin

Position/Ministry Area: Financial Secretary

Date of Report (MM/DD/YY): 09/13/16

1. ACTIVITIES AND/OR ACCOMPLISHMENTS:

Special Offerings:

Personal Care: $20

Benevolence: $525

Grace Covenant, Louisville: $100

Missions Committee: $3

Giving Units: 40

2. GOALS FOR NEXT MONTH:

3. PARTNERSHIP: How can the Council and/or Pastor help you to accomplish your goals for the next month?

MONTHLY MINISTRY REPORT

Covenant Community Church

Name: Amber Ernst

Position/Ministry Area: Worship



We had our first Volunteer Celebration

o We had around 45-50 people there. It was a lot of fun putting together.

Our small group is finishing up the book of James

We have a number of new volunteers for the worship department

2. ACTIVITIES FOR NEXT MONTH:

The Story starts next month

our small group is going to participate in a scavenger hunt before the Story starts.




Name: Patrice McCracken

Position/Ministry Area: E and O

Date of Report September 2, 2016

ACTIVITIES AND/OR ACCOMPLISHMENTS:

1. We Care Fair:

WCF accomplished under Denny Crutcher’s leadership and many helping hands

Translators obtained for WCF which was a very positive addition.

Data collected on demographics of WCF attendees (see last page of this report)

2. Recognition of softball outreach at Second Sunday lunch

3. Assessment of Food Pantry clientele received from Regina indicates, in general, the pantry is abused by those

using it.

4. Card making for new moms at Mercy continues. A quarterly schedule for card making will be printed soon by

Nancy Addler.

5. Feedback obtained from Mercy OB Clinic indicates the bi-lingual Tale of Three Trees books have been very well

received by the parents. ~80% of the parents are Hispanic with varying levels of English.

6. Conferenced with Pastor Joe regarding promotion plans for The Story. Those plans were emailed to -E&O

members for their approval and/or clarification. All approved. See copy of email below:

-----------------------------------------------------------------------------------------------------------------------------------------------

Hi Everyone,

Please review the following and give your feedback as soon as possible. I am sending this to P Joe, as well, so he can correct any errors or misleading statements I have made. 2 banners to place in general location of placement for VBS and WCF banners - $198 (combined cost yard signs 50 @ $391 5X8 inch postcards 500@ $129 customizable by us banner 4 ft X 12 @ $139 customizable by Joe possible banner/signs at corner of Mack and Winton across street from church( permission must be obtained) cost to be determined Total price for itemized items with known prices is $857 plus shipping and handling. There is a line in Budget of $300 under Advertising with my name attached. (This has had no $ taken from it so far this year. In fact, I don't remember seeing it until Art gave out the info at the last Council meeting.) So $300 of the above cost would come from that line and the rest from E&O which I think is doable and still leave some $ to finish out the year for E&O. There are some outstanding bills from WCF but none others of which I am aware. Joe's thoughts(I hope I capture them adequately) 1. 2 Banners in front for general advertising 2. some yard signs placed along ridge in front of church leading up to the above banners 3. to use our strongest gift which is that of being relational the post cards would be given personally or mailed with personal invite written by congregants 4. yard signs would be placed in congregants' yards as reminder to neighbors to whom they sent postcards

5. 4X12 banner would be placed above the porch entrance to the church as a reminder and motivator to congregants and, of course advertising to all those who drive through the parking lot daily which I understand is a significant number These build on each other. Also, these will be obtained from the company from which the Story material is coming. Other means: Joe will write a letter to congregants about Story and the new structuring ASAP Joe will write a letter of invitation to those on archived list of previous attendees being careful to check if it would be inappropriate to send this letter to anyone who is firmly established in another church. Use Facebook to spread info by congregants - Joe will give instruction on how to do this Church website Use of VIMEO which is currently being utilized anyway (like UTUBE but more selective)) 9:30 to 10:45 Sunday School with Story program for all ages 11-12ish church service building on Story 2 adult Small Groups to meet to cover the Story for those working the Story Sunday morning. Ernst on Sunday evening with Fred Guthrie leading and on Wednesday at 11 at church Leader?? AT this point Wednesday evenings are open, however, I hope E&O will be able to provide community/church programs Wednesday nights on some weeks. I've typed this in a hurry so please forgive errors. I’m sending this to Joe so he can correct any misleading statements I may have made. Patrice McCracken ------------------------------------------------------------------------------------------------------------------------------------

7. Scheduled the CCC’s Fall Seminar Series: (outreach to community) October 12- Advanced Directives; October 26

Current Practices in Baby Care; Nov. 9 – Trends in Retirement Living

8. Continuing to volunteer in the Nursery and to teach God Squad monthly.

9. Have developed tentative budget for E&O for 2017

10. Started creating communication/promotion board for Fellowship Hall so those community groups using the Hall

can be made aware of available programs at CCC.

11. Thank You’s sent to three WCF translators with $10 gift card from Meijers (my treat).

GOALS FOR NEXT MONTH:

1. Solidify 2017 budget for E&O

2. Finalize E&O list of activities for 2017 and submit for council approval

3. Support promotion of The Story

4. Promote Fall Seminar programing

5. Continue card making and also replenish gift books to Mercy OB clinic

6. Execute Welcome to new business Veritiv (sharing building with Fifth Third; ~ 400 new employees)

7. Welcome Brochure – update

8. Review Food Pantry policy, use, etc. with help of council and E&O.

WeCare Fair Data 2016 Summary

Total children served ages K-12: 142 (53% males and 47% females)

Breakdown by City of those served:

Fairfield 67 (2 preschoolers, 32 K-4th grade, 33 were 5th grade or older)

Hamilton 10

Mount Healthy 7

Pleasant Run 9

Ross 2

Sharonville 1

Mount Airy(Cinci) 2

Holmes (Cinci) 1

Reading(Cinci) 1

Riverview(Cinci) 10

Miamisburg 1

Winton Woods 4

Sycamore 1

Milford Christian Acad1

Eaton Grove Acad 1

West Chester 5

Northwest 3

Germany 2

DePaul Christolrey 1

Newport (KY) 2

North College Hill 2

St. Anne (Hamilton) 2

California 1

Home School 4

Lakota Christian 2

Pre-Schoolers 19 (babes in arms, toddlers, pre-school)

Solo Parents 3

Breakdown by Grade Level:

Pre-K: 21

K-4: 73

5-12: 67

161

AUGUST MONTHLY MINISTRY REPORT


Name: Marlene Evans

Position/Ministry Area: Adult Ministries

Date of Report (MM/DD/YY): AUGUST 31, 2016

1.ACTIVITIES AND/OR ACCOMPLISHMENTS:

*The women met at the Cozy Cottage for lunch. Thank you for organizing this, Katrinka Stone

*The lunch after church had a baseball theme and celebrated the end of season for the softball team.

Thanks for the help, Denny Crutcher and George Welker!

*The men met for the third Saturday breakfast.

*Sunday Snacks were enjoyed after church. Thanks go to Pat Bowling and Donna Parker.

*Some new church members signed up to help with Adult Ministries during the Volunteer Celebration.

Thank you, Amber Ernst for your vision and tackling this project!

*Thank you to all who have been helping with the needs of our church family.

*The women spent a wonderful weekend attending the Belong Tour. Thanks for organizing this, Kim

Guthrie and Kelly Smith!

2.GOALS FOR NEXT MONTH:

To finish the clearing out of unwanted “stuff” in the storage area that is no longer used by Adult Ministries.

3.PARTNERSHIP: How can the Council and/or Pastor help you to accomplish your goals for the next

month?

Covenant Community Church Council Report Ministry: Properties and Stewardship Council Representative: Charlie Garrison Meeting Date: September 13, 2016 ACTIVITIES AND ACCOMPLISHMENTS:

Short-Term and Long-Term Development: Coordinator, Charlie G Properties Committee meets monthly to review plans and identify new problems within the church.

Assistance from others would be appreciated. Building and Site Maintenance: Coordinator, vacant.

Elevator got it annual safety inspection, so we are OK for the next year. However new sump was installed without sump cover, which now must be added to meet state requirements. We are working with installer.

Repair was made to convection oven.

The 50-gallon drum of hydraulic oil was removed from the elevator control room.

The east flat roof developed a soft spot that has been repaired.

Fixed several downspouts so they flow properly. Electronic Equipment: Coordinator, Kip C.

The Wi-Fi router failed and was replaced. This got our email system operating again. Thanks, Kip. Outdoor Maintenance (plants, ice, other): Coordinator, Fred G.

We are looking for quotes for professional lawn mowing and weed treatment for 2017.

Got a replacement lawn mower that did not work and then got it working. Safety and Inspections Committee: Coordinator, Jim J.

Monthly inspections of elevator, fire extinguishers, and AED are being made.

Quotations have been requested to improve safety and security of church building.

We removed several pieces of rebar from lawn which had been a safety concern.

Annual smoke detectors testing was completed.

Interior Design Committee: Coordinator: Jim F.

No report. Budget, Stewardship, Other: Coordinator, Charlie G

We have contracted for a lower rate contract for natural gas for 2017 (much lower than an energy broker obtained). We completed a 3-year contract for electricity generation, at approximately the same rate as past (lower than what was offered last month).

We have started working on the 2017 budget. GOALS FOR NEXT MONTH:

Work has restated to update the lights in the sanctuary. We hope to have quotations for security systems to review. PARTNERSHIP: How can Council and/or Pastor help you accomplish your goals for the next month?

Help us identify issues that need to be resolved.



Name: Regina Schroer

Position/Ministry Area: Administration

Date of Report (MM/DD/YY): 09/2016


During the month of August, the food pantry served 9 families.


Stewardship Event planning.


Dates are still the most important thing.

Name: Susan Zaffiro

Position/Ministry Area: Vice - chairperson

Date of Report: 09/06/2016

1. ACTIVITIES AND/OR ACCOMPLISHMENTS: Nothing new this month.


Perform the audit of the 2015 audit with the assistance of Jim Jacobs.

Find out who is leaving Council and if someone currently on Council

would like to move into that position in order to determine which

positions need to be filled with the coming ballot.

Convene the nominating committee in order to have the nominations

for three open positions

3. PARTNERSHIP: How can the Council and/or Pastor help you to accomplish

your goals for the next month?



Name: Shelby Langford

Position/Ministry Area: Youth Intern



Put on “Back to School Bash” for students to have fun and get to know each other

Cared for students and be available to listen and pray for them

Continued to prepare for The Story/40 Days of Prayer

Attended Small group

Met with Joe/Denny to discuss upcoming fall for junior/senior high combination

Posted 40 Days of Prayer on Facebook on the church’s page

Continued reading ‘Who stole my church?’

Attended Volunteer Fair

Met with Denny/Kelly to discuss upcoming plans for junior/senior high

Prayerfully joined Kristen Buddies once a month

Announcements on 8/28

Attended “Women of Faith: Belong Tour” and connected with more women of our church

Volunteered to work sound/computer once a month


Continue preparing students and myself for The Story coming this fall

Work on a more connected space for junior/senior high to meet in within the senior high room

Continue and finish up 40 Days of Prayer

Attend Richard’s Pizza on 9/7 with junior and senior high to discuss The Story

Finish ‘Who Stole my Church’

Attend council meeting and staff meetings

Begin planning for Thanksgiving Turkey Dinner ministry to serve the community

Care for the students and be available to listen and pray for them


Accountability in Prayer

Accountability in setting boundaries. I have really enjoyed talking with Rachael about setting

boundaries specifically for email. We have been holding each other accountable for about two weeks

now and it has helped a lot just check up on each other.

Positive Energy- it’s contagious!



Name: Joe Poppino

Position/Ministry Area: Senior Pastor



Concluded (for now) the search for a Minister to Children and Families

Designed and Ordered Story promotional items, wrote congregational letter, and further prepared for

upcoming Story experience

Preached for 40 Days of Prayer

Preaching, pastoral care calls and visits, staff meetings, daily ministry leadership.

Had a wonderful vacation during the beginning of August

Completed Ordination paper


Launch The Story (helping teach Sunday morning class and teaching Wednesday morning class)

Take time for solitude and silence

Re-evaluate where we are and where we’re going with a Children and Families minister

BUDGET

3. PARTNERSHIP: How can the Council and/or Pastor help you to accomplish your goals for the next

month?

I’m asking the whole church to be intentional in reaching out to their friends and neighbors. This

doesn’t have to be an invitation to church (though that’s encouraged too). Consider having an

unchurched neighbor over for dinner or bring someone a plate of cookies. In the conversation, see if

they’d be interested in reading through The Story with you. If we can get folks outside of our church

reading the Bible, that will be a huge success!

Monthly Ministry Report


Name: Denny Crutcher

Position/Ministry Area: Council Chair



Helped to gather bids from electricians for sanctuary lighting

Met with the CF Committee to discuss communication

Met with Pastor Joe and Patrice to discuss communication – great meeting

Met with Pastor Joe and Shelby about Youth Groups – excellent meeting!


Working with all council members on the budget process

Putting together a group to cook breakfast for Sept. 18

Put together advertising for The Story

3. PARNERSHIP: How can the Council and/or Pastor help you accomplish your goals for the next

month?

All row the boat the same direction for The Story

Get our ducks in a row for the Budgeting process

Work in harmony as a Council in our relationship with staff.

monthly ministry report covenant community ...monthly ministry report covenant community church...

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