Charges for Hire of Centre (June 2016) Studio One (Ground floor) £25 per hour £60 per half day £100 per day

Studio Two (First floor) £20 per hour £50 per half day £90 per day

Studio Three (First floor) £20 per hour £50 per half day £90 per day Session Hours

Catering Requirements Please confirm which, if any, catering and refreshments you will require (please tick): Tea/Coffee/Water & Biscuits £1.50 per head Tea/Coffee/Water & Danish pastries £2.00 per head Lunch (£10 per head, no room hire charge, tea/

coffee/water included, minimum of 20 delegates).

Please tick 3 options: Selection of sandwichesSelection of cakesFruit bowlSalad bowlChips

Monday to Friday 8am to 1:30pm 1.30pm to 5.30pm 5.30pm to 10pm

(approximately)

Saturday 9am to 12.00pm

12.30pm to 3.30pm Closed at 4.00pm

Cancellation – Long term bookings (multiple sessions) which are then cancelled with less than

14 working days’ notice (for whatever reason) will be charged for the entire duration of the booking as we rely on room hire to maintain the building and the booking may have precluded another hirer using the facility.

– Single bookings (up to one session) that are cancelled (for whatever reason) will

be charged as follows:

Your Contact Details: Name: Address: Organisation (if applicable): Telephone: E-mail: Position (if applicable): Invoice address (if different):

Booking Details: Date of booking: Start time: Finish time: Number of people: Key arrangements: (e.g. room layout) Any special requirements:

Less than 6 working days’ notice: 100% 6-14 working days’ notice: 75% 14+ working days’ notice: no charge

Cheques made payable to EFGA re Southport.

Other facilities required (please tick):

Room required: Studio One Studio Two Studio Three Other (please specify):

Monitoring: To enable us to monitor the use of the building, please could you indicate the nature of your organisation. Tick any which apply.

Where did you hear about us?

…………………………………………………………………………………………………………

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At the end of your booking, please remember to leave the area you have used as

you would like to find it, and please turn off any lights, close windows and lock

doors securely. Thank you. Please sign and date:

Loop (church only)

Video Projector

PA System

Flipchart

OHP

Electric piano

Education Recreation

Social Welfare Community

Health Other (please specify):

Charity _

Signed: …………………………………. Date: ………………………………….

Please complete and return this form and the Conditions of Hire form to: Lakeside

Church, Fairway, Southport, PR9 0LA or reception@lakesidecc.org.uk

FOR OFFICE USE

Bank details for payment of invoices: Natwest, Cheltenham Branch, 31 Promenade, Cheltenham, Glos, GL50 1LHSort Code: 60-05-16Account Number: 18536921Account Name: EFGA Re Southport

Clive Batho – Finance Officer

Initial enquiry taken Bookings diary Equipment: Chairs Invoice no: Queries Booking form Tables Crockery Invoice date: Information to: Conditions of Hire OHP PA Cleaning materials Payment date: Confirmation letter Parking _Cleaning

Lakeside Leisure Centre

Conditions of Hire

Hirers shall take all reasonable precautions to ensure the health & safety, security and maintenance of the building, all furniture, fittings and items. Hirers will be

Groups providing activities for children must have their own Child Protection Policy.

Hirers must ensure that they have sufficient insurance to cover their activities. Certain categories of hire (mainly those of a sporting nature) will require a copy of the hirer’s liability insurance to be provided. I agree to this if requested.

No alcohol is to be brought into, sold or consumed in the Centre or on the surrounding property without the prior permission of the administration.

No smoking is allowed inside the premises.

No gambling of any kind is to be carried out.

The sale of goods during a hire must have the prior agreement of the administration.

PA or audio-visual equipment can only be used with prior agreement of the administration.

Due to space constraints, the car park should be available unless required for church activities. We will notify you in advance.

Rooms within the Centre can be hired for private use subject to the terms and conditions detailed below and the agreement of the administration.

The following conditions must be observed

Nothing must be done to cause a nuisance or annoyance to the residents of the properties in the vicinity of the premises.

The premises must be left in a clean and tidy condition after use, as you would wish to find it. (Cleaning equipment is available in each kitchen).

All breakages must be reported to the Centre Office within 24 hours. Hirers undertake to indemnify Lakeside Church for any breakage, however caused, arising during or in respect of the period of hire.

I have read and agree to abide by the leaflets concerning Fire Safety and Health & Safety (sent with the booking form).

Hirers who are using any of the kitchens for catering purposes must ensure that the person responsible for catering is aware of the Food Hygiene Regulations.

All accidents on site must be reported to the Centre Office and hirers must fill in the Accident Book. This book is kept in the First Aid Box in the kitchen. If your hire is out of office hours, please telephone the office on the next working day to inform the Centre Administration of the accident.

Children must only be allowed in any of the Centre kitchens when supervised and should not be allowed in any kitchen unsupervised under the age of 14. The hirer is responsible for assessing the safety of the children in the kitchen. Supervised children may only be allowed in a kitchen at the leader’s discretion.

Variations to these conditions must be agreed with the administration in advance.

I agree to these terms and conditions.

Signed_____________________________

Fire Safety And Emergency Evacuation at

Lakeside Church

Introduction Lakeside Christian Centre is obliged under The Health and Safety at Work Act 1974 to manage the Health and Safety of The Centre in order to ensure that any person on the premises is protected from health risks and injury.

This leaflet relates to Fire Safety and Emergency Evacuation. Please read it carefully. All staff should be familiar with the contents. If you are hiring rooms in the building, please familiarize yourself with the fire exits and these procedures before your session.

Be sure you know • The locations of Fire Exits • What action to take on discovering a fire • How to raise the alarm • What action to take on hearing the alarm • Evacuation of disabled persons • Good housekeeping for fire prevention

Fire Exits There are fire exits in the following areas, all are clearly marked; Ground Level - Reception, Senior Pastor’s Office, Studio One, Gents Changing Room and Children’s Centre Upper Floor – Main stairs outside Studio Three and Coffee Lounge (2 exits). Follow the green Fire Exit signs. If the main lights go out, the green emergency lights will come on.

If a fire breaks out preventing the main stairs being used from the upper floor, make way to the coffee lounge closing all fire doors and if unable to exit from the coffee lounge congregate there to await assistance.

Action to be taken on discovering a fire • Raise the alarm. During office hours, notify Reception of the fire location. Outside office hours,

call 999 to alert the Fire Brigade. • If the fire is small enough to be easily and safely extinguished, attempt to do so using the correct

type of extinguisher, but do not take risks and always call for assistance. • Never attempt to fight fires alone. • If the fire is too large, or gets out of control, or the escape route is threatened, leave the

building quickly and calmly by the nearest escape route. • Do not return to the building.

Action to be taken on hearing the alarm • Leave the building quickly and calmly by the nearest available escape route. • If you are a member of staff or are in charge of a group using the Centre, you must assist with the

evacuation. Please make sure your group leave promptly, remain together as a group and report to the fire assembly area on the grass area opposite reception.

• Wherever possible, shut doors and windows. • Do not stop to collect personal belongings. • Once at the assembly area, keep together with your group and find out if anyone is missing. • Leaders account for their group and report to the Fire Marshall.

Evacuation of Disabled Persons • Wheelchair users and those with impaired mobility should be asked how they can best be helped

in the event of an evacuation. Staff/ group leaders should discuss procedures and formulate an evacuation plan.

• Staff/group leaders to assist the disabled person in the event of an evacuation. • Persons with impaired vision may not see the fire exit signs and persons with impaired hearing

may not hear the fire alarm. They may also need help leaving the building.

Good Housekeeping for Fire Prevention • No smoking within the buildings. • Do not allow combustible materials to accumulate within or next to the buildings. • Do not leave combustible material close to a source of heat. • Switch off electrical equipment when not in use. • Keep escape routes clear of obstruction at all times.

Signature:

Date: