Moderator

Robert F. Gair Principal in RSMeans Business

Solutions

• 20+ years JOC and Cost Modeling experience

• Member APPA, SAME, NASFA, FMOC

• Government Sector Specialist

Before We Begin..… Technical issues

– Try F5 on your keyboard

Q&A Session– To send in questions, enter your text in the ASK A QUESTION box

and click ASK– Speakers will answer as many questions as they can in the allotted

time

Enlarge Slides– Click the Full Screen link in the upper right corner of the screen to

view an expanded presentation screen Presentations

– Click the PRESENTATION ASSETS button on the left-hand side of your screen to download a PDF copy of the presentation

Speaker

Michael E. Brown President, Chief Software Architect

4Clicks Solutions, LLC

• 20+ years industry experience

• USAF experience in JOC project management and cost estimating

• Development Specialist in SABER/JOC/IDIQ

1. Proven, Rapidly Expanding Construction Delivery Method1

2. Collaborative, Long-term Relationships

3. Supported by Technology, Easily Scalable

1 (vs. traditional design-bid-build, design-build, CM@Risk, etc.)

Job Order Contracting JOC

Long-term (3-5 years) Indefinite Quantity Contract Multiple On-Call Construction Projects

Contract Bids a Coefficient Applied to a Unit Price Book (UPB)

Best Suited for Renovation, Repair, Sustainability, and Minor New Construction

JOC Basics

OWNERS Prepare RFQs, Award Projects & Manage Projects with Significantly-improved Efficiency and Performance

Contractors/AEs Rapidly create Accurate, Detailed Estimates; Increase Win-ratios; Longer-term Profitable Owner Relationships

JOC Benefits

Reduce maintenance backlog; faster response to user needs; cost transparency; lower upfront costs; more $ allocated to projects; lower administrative costs; 10-20% design/engineering savings; virtually eliminate change orders and litigation …

Focus upon performance, not low bid Reward for fast responsive, responsible, high quality work with fair, known pricing

Rapid ImplementationSingle seat to Network/INTERNET deployment

Consistent UsageOrganization’s JOC procedures embedded in software

TransparencySystem-wide standard price book (Unit Price Book/UPB)

CollaborationBuilt-in estimate/project/contract management

Performance GainsEstimate reuse; Shorter project timelines

JOC Technology Benefits

Airports

County/State/Local Government

Federal Government – DOD/Non-DOD

Healthcare

Higher Education

K12 School Districts

Thousands of Contractors, Subcontractors, A/Es

JOC Technology & Service Users

Estimate, Project, Contract, Contract Management

Localized and Standardized Costs (UPB)

Visual Estimating

Document Management

JOC Technology Overview

EstimatesCreate Detailed/Accurate Estimates

Paperless Estimating

Direct Access to UPB, References …

Create/Maintain/Reuse Multiple Estimates/Projects Coefficients

Estimate Line ItemsDisplay Crew, Output, Material, Labor & Equipment Costs

View Source Data at a Glance

Sort/Filter Estimates

Include Notes and Engineering Calculations at Line Item Level

Document and Manage Projects

Link Estimates to Specifications

Project Reporting Tools

Project ManagementShare Quick Access with Team Members

UPB – Unit Price Book

Visual Estimating

Trace electronic drawings to determine quantities

Increase estimating efficiency and accuracy

Quantity take-off directly from PDF, TIFF, DWG

Dynamically linked to your estimate

Pattern Search

Document Management

Technology/Software Only

Software and Implementation ServicesTraining, On-site Personnel, Program Monitoring

Localized/Custom UPB

Final ConsiderationsWhat Your Organization May Need to Succeed

Speaker

Robert G. Rives Manager of Facility Services,

City of Kansas City, Missouri

• 20 years Facility Management Experience

• Oversees Operation and Maintenance of 160+ assets

• Certification from International Facility Managers Association

Job Order Contracting Kansas City, MO

A Customer’s Perspective

A Customer’s PerspectiveWhere We Were

• Facility Services had Numerous Projects

• Individual Procurements for Each Project– Determine Scope of Work and Estimate Cost– Determine MBE/WBE Goals, if required– Advertise, Receive Bids, Determine Best Value – Create Contract, Bonding– Legal Review– Approve Contract; Council Approval, if required

• Lengthy and Laborious Process needed to be Addressed to Improve Service Levels and Create Efficiencies

A Customer’s Perspective Discovering Job Order Contracting

• RFI issued to Better Understand the Pros and Cons of JOC

• Review of Information to Formulate what was Best for the City– Included Local Building Contractors Group in Discussions

• RFP issued and reviewed• Selected KBR as Contractor

A Customer’s PerspectiveImplementing JOC

• Kickoff Meeting with Project Managers and User Base– Included Procurement, Accounting and Human Relations

Team

• Created Internal and External Processes– Refined Processes as needed

• KBR hosted Contractors Events• Began Processing Job Task Orders

A Customer’s PerspectiveLessons Learned

• JOC is a Good Means to Address Project Type Work• JOC Dramatically Increases the Speed of Project

Delivery• Quality Workmanship• MBE/WBE Utilization is Increased

– Proactive Approach by Contractor– Utilization is at a Lower Dollar Threshold

• Project Managers Understanding is Important– Some see JOC as More Expensive– Don’t Realize Savings in Procurement, Legal and

Administrative Tasks

Speaker

Rick Farrag Director of Operations for On Call

Construction at KBR, Inc., PE, PMP

• 20 years JOC, Engineering, Construction Management Experience

• Master’s degree in Engineering Management

• 2010 CJE Chairman

Controlling Sustainable Projects Costs: Going

“Green” with JOC

Rick Farrag, PE, PMP

Director, On-Call Construction, KBR

Brief History of Sustainability

• First major recognition in 1969• EPA began operations in 1970• Stockholm Conference in 1972• Awareness of “sustainable development”• PCSD in 1993• USGB, Green Advantage and others

Drivers of Sustainability

• Energy cost and energy independence• Financial • Regulatory requirements• Environment responsibility• Public demand• Improved operations• Social responsibility

Statistics

• 700% increase in LEED/Green Advantage professional certificates from 2001 to 2011

• 83% of commercial real estate executives would like to see LEED certification for buildings

• Energy management can lower energy bills by up to 30%

• Electricity costs are 20% of overall energy costs

Green Building

• Also known as Green Construction• Goals of Green Building• Types of projects

– Energy monitoring– Electrical equipment upgrades (lighting, motions

sensors, etc.)– Building envelope enhancement– Water conservation

• Cost and payoff

How Can JOC Help

• Long term relationship• Integrated Project Delivery (IPD)• Knowledge of existing facilities• Trained personnel• Cost control• Cost Transparency • Controlled change order cost• Perfect fit for retrofit• One project at a time• Quick results

Examples of JOC Use for Sustainable Projects

Atlanta Public Schools – Grady Stadium

• Renovation underneath the grandstands at Grady Stadium for ROTC & Athletics

• LEED Silver Certification Requirements

Examples of JOC Use for Sustainable Projects

• Original bleacher system installed in 1939

• Salvaged and reused the wood seating planks instead of dumping them in a landfill – Donated half to Habitat for Humanity in Kansas

City Missouri– Used half as wall covering for new storage areas

in the gymnasium and the wall finish behind the new bleachers

– The hardware was also salvaged and reinstalled to give the look of a folded up set of bleachers

University of MO – Swinney Gym Renovation

Examples of JOC Use for Sustainable Projects

• 4400 square foot cement patio area

• Transformed into a verdant, eco-friendly garden terrace

• Project won the HHS Green Champion Award (FY 2009) for Sustainable Building Design

NIH Building 10 Library

Questions & Answers