Key benefits of your organisation going mobile with their mileage expenses

Presenter: Simon Connell, Expenses Specialist

Stand up

How to process a mileage claim on mobile

Why is mileage important?

• Huge area of expenses– Over 30 billion miles per year in UK– Customers logging over 1 million miles

• HMRC compliance– Need to show accuracy– Checks and balances

• Fraudulent claims.

Types of mileage process

• Set pence per mile• HMRC recommended rates

– Private mileage– Threshold calculation– Company cars

• Car allowances

• Fuel cards

Which ones can webexpenses handle?

• Pence per mile• HMRC rates• Car allowance• Fuel cards.

Which ones can be used on mobile?

How does it work?

Begin at the start: mileage entry

Begin at the start: mileage entry via points

• Track by postcode

• Integration with Bing maps

• Can adjust

• Flags changes to be checked.

Rate selection

• HMRC thresholds

• Automatic rate selection

– Company cars– Car allowance– Private vehicles.

VAT on mileage• 114.39 miles• Petrol vehicle over

2000cc• 21p per mile• 114.39 x £0.21• £24.02 eligible• £4.00 VAT for

reclaim.

Fuel cards

Fuel cards continued...

Summary

• All on mobile• Easy to manage on the go• Checked by the system before submission• Manages VAT reclaim• Captures personal mileage.

Any questions?

The team today are happy to help and advise