Key benefits of your organisation going mobile with their mileage expenses
Presenter: Simon Connell, Expenses Specialist
Why is mileage important?
• Huge area of expenses– Over 30 billion miles per year in UK– Customers logging over 1 million miles
• HMRC compliance– Need to show accuracy– Checks and balances
• Fraudulent claims.
Types of mileage process
• Set pence per mile• HMRC recommended rates
– Private mileage– Threshold calculation– Company cars
• Car allowances
• Fuel cards
Which ones can webexpenses handle?
• Pence per mile• HMRC rates• Car allowance• Fuel cards.
Which ones can be used on mobile?
Begin at the start: mileage entry via points
• Track by postcode
• Integration with Bing maps
• Can adjust
• Flags changes to be checked.
Rate selection
• HMRC thresholds
• Automatic rate selection
– Company cars– Car allowance– Private vehicles.
VAT on mileage• 114.39 miles• Petrol vehicle over
2000cc• 21p per mile• 114.39 x £0.21• £24.02 eligible• £4.00 VAT for
reclaim.
Summary
• All on mobile• Easy to manage on the go• Checked by the system before submission• Manages VAT reclaim• Captures personal mileage.