mis report sm denim

8/8/2019 Mis Report Sm Denim

1/30

HAMDARD INSTITUTUE OF

MANAGEMENT SCIENCESTerm Report

MIS SYSTEM OF ( S.M DENIM)

Submitted To :

Mr.Yasir Jamal Pasha

Submitted by :

Kamran lasi

Shahid ali

Farhan amir Ali

Daniyal


2/30


3/30

BUSINESS ACTIVITIES

PRODUCTION: The function of this firm begins withthe manufacturing of different clothes of jeanswhich is provided to its different customers which

are mainly export buyers. MANGEMENT: the management is well qualifiedand has enough courage to run the firm efficientlyand effectively.

PRODUCTS: the products of the firm include jeanscloth of different styles and categories, which istotally exported.


4/30

DEPARTMENTS

PRODUCTION

FINANCE

MARKETING HUMAN RESOURCE MANAGEMENT

INFORMATION TECHNOLOGY


5/30

PRODUCTION DEPARTMENT

Production manager

Asst.production manager

Supervisor

Function of the Production Department:The production department has to control overinventory, maintain reorder points, raw materialissued to production department to produce for

final product provide the current to their respectivehead of dept . The data then forwarded to theproduction manager to order invoices, inventorylevel and make order according to chase strategy


6/30

FINANCE

Finance manager:

Asst.finance manager

AccountantFunctions of Finance Department:

Following data manages by the finance dept

Budgeting, Annual reports, Credit control, andGeneral Ledgers ( cash flows, payrolls and B/S ).


7/30

MARKETING DEPARTMENT

Marketing manager

Sales manager

Sales executive Functions of Marketing Department:

Managing the sales of the company and get

order from the buyers from the buyers and givetargets to the production department on

quarterly basis


8/30

HUMAN RESOURCE DEPARTMENT

HR Manager

Training and Development manager

Functions of by HR Department:The HR department doing the recruiting and

selection, Training and Development, and making

the policies of the company.


9/30

PCS USED BY EACH DEPARTMENT

PRODUCTION: 3 PCs

FINANCE: 3 PCs

MARKETING: 3 PCs HUMAN RESOURCE MANAGEMENT:2 PCs


10/30

PROBLEMS AND LACKING BEFORE ESTABLISHMENT

OF (IT) DEPARTMENT

Too much paper work.

Data handling and coordinating problem within

the depa

rtments. Data duplications.

Departments employees were not equipped

with computers.

Training and developing of the managers.

No proper records of the inventory and Buyers.


11/30

FORMATION OF (IT) DEPARTMENT

We have decided to over come this problem byintroducing the (IT) in the company and strengthenthe flow ofcommunication and improve theefficiency of the company.

Finally the (IT) department will be established inwhich there will be number of people be hired,which are as follows

-(IT) Manager

-Network Administration

Apart from personnel hiring, the IT departmentrequires hardware, software, communication cables,Computer P4, LAN cards, Switches, and Routers.


12/30

BUDGETING OF ERP IMPLEMENTATION

Description Quantity cost per unit Total Cost

Computers 12 25,000 300,000

HR=people soft 24,000

PROD=BANN 30,000

MKTNG 25,000Switches 4 2,000 8,000

Routers 1 80,000 80,000

Printers 5 8,000 40,000

Cable 15ft 2,000 30,000

LAN Cards 13 350 5,850

Implementing Cost 300,000Consulting Cost 50,000

Maintenance Cost 50,000

TOTAL COST 982,850


13/30

STAR TOPOLOGY

we are using star topology which is popular method ofconnectingthe cabling in acomputer network. In which, each deviceconnects to acentral point viaa point-to-point link bySwitches.

A star topology is more efficient than Bus and Ring Topology. Oneswitch is assign to each department in which all the 4 Pcs theTCP/IP protocol to create child parent relation among thecomputers of the departments to exchange streams of datasaved in the main server handled by the manager of eachDepartment. The department guarantees reliable and in-orderdelivery of data from sender to receiver. It also distinguishesdata for multiple connections by concurrent applications.


14/30

ADVANTAGES OF STAR TOPOLOGY

Good performance.

Scalable, easy to set up and to expand

Any non-centralized failure will have very littleeffect on the network, whereas on a ring

network , it would all fail with one fault.

Easy to detect faults

DataPackets are sent quickly as they do not have

to travel through any unnecessary nodes.


15/30

DIS-ADVANTAGES OF STAR TOPOLOGY

Expensive to install

Extra hardware required

If the switch fails the entire system is affected


16/30

STAR TOPOLOGY IN PRODUCTION DEPT

SWITCH

AssistantManager

Pr cti nManager(server)

S pervis r


17/30

STAR TOPOLOGY IN PRODUCTION DEPT


18/30

STAR TOPOLOGY IN MARKETING DEPT

SWITCH

Sales

Executive

MarketingManager

(SERVER) Sales

Manager


19/30

STAR TOPOLOGY IN MARKETING DEPT


20/30

STAR TOPOLOGY IN FINANCE DEPT

SWITCH

ACCOUNTANT

Finance Manager

(SERVER)

ASST.ACCOUNTANT


21/30

STAR TOPOLOGY IN FINANCE DEPT


22/30

STAR TOPOLOGY IN HR DEPT

SWITCH

HR Manager

(SERVER)

Training &Development

Manager


23/30

FLOW OF DATA BETWEEN THE DEPARTMENTS

IT MANA ER

(SER ER)

ROUTER

SWITCH OFPROD DEPT

SWITCH OFMKT DEPT

SWITCH OFHR DEPT

SWITCH OFFINANCE

DEPT


24/30

QUALITIES OF IT MANAGER

Leadership:

Challenges other to develop as leaders while serving as a role modeland mentor.

Inspires co-workers to attain goals and pursue excellence.

Identifies opportunities for improvementa

nd mak

econstru

ctivesuggestions for change.

Manages the process of innovative change effectively.

Remains on the forefront of emerging industry practices.

Team work:

Effectively utilize each team number to his/her fullest potential.

Motivates team to work together in the most efficient potential.

Mitigates team conflict and communication problems.


25/30

ORGANIZATIONAL RESPONSIBILITIES

Help team executes career development plans.

Seeks and participates in development opportunitiesabove and beyond training program.

Formal and Informal training programs.

Suggests areas for improvement in internal processesalong with possible solutions.

Approves team members time and expense report in aconscientious and timely manner.

Review the status reports of team members and addressesissues as appropriate.

Implements network security at the company level.


26/30

ERP USED BY THE FIRM AND IMPLEMENTED BY THE

IT MANAGER:Technology:

ERP advantage of additional flexibility

ERP advantage of low cost and speed

ERP compatibility

ERP complexity

ERP startup fee and cost

ERP annual manintance cost

Organization:

-IT competence

-Organizational size

Environment

-ERP sellers, marketing activities

-Social networking

-Business partners implicit effect

on Erp adoption

Total # of ERP Modules

Total # of differently

automated modules


27/30

NETWORK ADMINISTRATOR

Oversees the administration and maintenance of LAN.

Oversees the administration and maintenance ofcomputer stations.

Oversees trouble shooting, system, backup, archiving anddisaster recovery and provides expert support whennecessary.

Works with project teams to help implement internalsystems..

Interact with internal clients on all levels to help resolve(IT) related issues and provides answers in a timelymanner.


28/30

INFORMATION SYSTEM (IS )FOR THE COMPANY IS

DECISION SUPPORT SYSTEM(DSS)

ADVANTAGES:

Time savings

Enhance effectiveness. Improve interpersonal communication.

Cost reduction.

Increase organizational control.


29/30

INFORMATION SYSTEM (IS )FOR THE COMPANY IS

DECISION SUPPORT SYSTEM(DSS)

DIS-ADVANTAGES:

Overemphasize decision making.

Transfer of power. Unanticipated effects.

Status reduction.

Information overload.


30/30

CONCLUSION:

After the successful implementation of different modules of ERP in thecompany, there is a smooth flow ofcommunication between thedepartments. IT managers gives the training to employees to get use tothe system for effective and efficient out put. Due to theimplementation of the IT department no duplication of data between

the depa

rtments, thus sa

ving lot of energy,cost, time

and w

asta

ge ofhuman resource and enhancing the productivity of the company.

As the IT manager has used the star topology in departments hence anyupdating of system will not create any problem. As the IT manager hasused the DECISION SUPPORT SYSTEM (DSS) with in the company henceenabling the firm to coordinate both internal and external business

processes mu

ch more pre

cisely. DDS is

colle

ction of

current or histori

caldata from small pc data base to a massive PC database.DDS analyze the

data by using OLAP tools.

mis report sm denim

Documents