45659018 mis report sm denim

8/6/2019 45659018 Mis Report Sm Denim

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HAMDARD INSTITUTUE OF MANAGEMENT SCIENCESTerm Report MIS SYSTEM OF ( S.M DENIM)Submitted To : Mr.Yasir Jamal Pasha Submitted by : Kamran lasi Shahid ali Farhanamir Ali Daniyal


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PROFILE OF THE COMPANY :

SM TEXTILE came into being in 1980 and established as SM denim 4 years back. This is the sole proprietor organization. It is a manufacturing company, which exports its jeans cloth to USA ,Japan and other countries as well as its regular customers include wrangler. When they started business it is in small circle situat

ed in the SITE industrial area, but now its well established Textile firm and dodealings with different countries of the world, more than 400 employees are working in SM denim.


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BUSINESS ACTIVITIESPRODUCTION: The function of this firm begins with the manufacturing of differentclothes of jeans which is provided to its different customers which are mainlyexport buyers. MANGEMENT: the management is well qualified and has enough courage to run the firm efficiently and effectively. PRODUCTS: the products of the firm include jeans cloth of different styles and categories, which is totally exported.


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DEPARTMENTSPRODUCTION FINANCE MARKETING HUMAN RESOURCE MANAGEMENT INFORMATION TECHNOLOGY


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PRODUCTION DEPARTMENTProduction manager Asst.production manager Supervisor Function of the ProductionDepartment: The production department has to control over inventory, maintain reorder points, raw material issued to production department to produce for finalproduct provide the current to their respective head of dept . The data then forwarded to the production manager to order invoices, inventory level and make order according to chase strategy


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FINANCEFinance manager: Asst.finance manager Accountant Functions of Finance Department: Following data manages by the finance dept Budgeting, Annual reports, Credit control, and General Ledgers ( cash flows, payrolls and B/S ).


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MARKETING DEPARTMENTMarketing manager Sales manager Sales executive Functions of Marketing Department: Managing the sales of the company and get order from the buyers from the buyers and give targets to the production department on quarterly basis


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HUMAN RESOURCE DEPARTMENTHR Manager Training and Development manager Functions of by HR Department: The HR department doing the recruiting and selection, Training and Development, and making the policies of the company.


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PC S USED BY EACH DEPARTMENTPRODUCTION: 3 PC s FINANCE: 3 PC s MARKETING: 3 PC s HUMAN RESOURCE MANAGEMENT:2PC s


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PROBLEMS AND LACKING BEFORE ESTABLISHMENT OF (IT) DEPARTMENT Too much paper work. Data handling and coordinating problem within the departments. Data duplications. Department s employees were not equipped with computers. Training and developing of the managers. No proper records of the inventory and Buyer s.


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FORMATION OF (IT) DEPARTMENTWe have decided to over come this problem by introducing the (IT) in the companyand strengthen the flow of communication and improve the efficiency of the company. Finally the (IT) department will be established in which there will be number of people be hired, which are as follows -(IT) Manager -Network Administration Apart from personnel hiring, the IT department requires hardware, software, communication cables, Computer P4, LAN cards, Switches, and Routers.


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BUDGETING OF ERP IMPLEMENTATIONDescription Quantity 12 cost per unit 25,000 Total Cost 300,000 24,000 30,000 25,000 8,000 80,000 40,000 30,000 5,850 300,000 50,000 50,000 982,850 Computers HR=people soft PROD=BANN MKTNG Switches Routers Printers Cable LAN Cards Implementing Cost Consulting Cost Maintenance Cost TOTAL COST

4 1 5 15ft 13

2,000 80,000 8,000 2,000 350


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STAR TOPOLOGYwe are using star topology which is popular method of connecting the cabling ina computer network. In which, each device connects to a central point via a point-to-point link by Switches. A star topology is more efficient than Bus and RingTopology. One switch is assign to each department in which all the 4 Pc s the TCP/IP protocol to create child parent relation among the computers of the departments to exchange streams of data saved in the main server handled by the manage

r of each Department. The department guarantees reliable and in-order delivery of data from sender to receiver. It also distinguishes data for multiple connections by concurrent applications.


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ADVANTAGES OF STAR TOPOLOGYGood performance. Scalable, easy to set up and to expand Any non-centralized failure will have very little effect on the network, whereas on a ring network , itwould all fail with one fault. Easy to detect faults Data Packets are sent quickly as they do not have to travel through any unnecessary nodes.


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DIS-ADVANTAGES OF STAR TOPOLOGYExpensive to install Extra hardware required If the switch fails the entire system is affected


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STAR TOPOLOGY IN PRODUCTION DEPTPr cti n Manager (server) Assistant Manager S pervis r

SWITCH


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STAR TOPOLOGY IN PRODUCTION DEPT


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STAR TOPOLOGY IN MARKETING DEPTMarketing Manager Sales Executive (SERVER) Sales Manager

SWITCH


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STAR TOPOLOGY IN MARKETING DEPT


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STAR TOPOLOGY IN FINANCE DEPTFinance Manager (SERVER)

ACCOUNTANT

ASST.ACCOUNTANT

SWITCH


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STAR TOPOLOGY IN FINANCE DEPT


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STAR TOPOLOGY IN HR DEPTHR Manager (SERVER) Training & Development Manager

SWITCH


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FLOW OF DATA BETWEEN THE DEPARTMENTSIT MANA ER (SER ER)

ROUTER

SWITCH OF PROD DEPT

SWITCH OF MKT DEPT

SWITCH OF FINANCE DEPT

SWITCH OF HR DEPT


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QUALITIES OF IT MANAGERLeadership:

Challenges other to develop as leaders while serving as a role model and mentor.Inspires co-workers to attain goals and pursue excellence. Identifies opportunities for improvement and make constructive suggestions for change. Manages the p

rocess of innovative change effectively. Remains on the forefront of emerging industry practices. Effectively utilize each team number to his/her fullest potential. Motivates team to work together in the most efficient potential. Mitigatesteam conflict and communication problems.

Team work:


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ORGANIZATIONAL RESPONSIBILITIES

Help team executes career development plans. Seeks and participates in development opportunities above and beyond training program. Formal and Informal trainingprograms. Suggests areas for improvement in internal processes along with possible solutions. Approves team members time and expense report in a conscientious

and timely manner. Review the status reports of team members and addresses issues as appropriate. Implements network security at the company level.


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ERP USED BY THE FIRM AND IMPLEMENTED BY THE IT MANAGER:Technology: ERP advantage of additional flexibility ERP advantage of low cost and speed ERP compatibility ERP complexity ERP startup fee and cost ERP annual manintance cost

Total # of ERP Modules

Organization: -IT competence -Organizational size

Environment -ERP sellers, marketing activities -Social networking -Business partners implicit effect on Erp adoption

Total # of differently automated modules


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NETWORK ADMINISTRATOR

Oversees the administration and maintenance of LAN. Oversees the administrationand maintenance of computer stations. Oversees trouble shooting, system, backup,

archiving and disaster recovery and provides expert support when necessary. Works with project teams to help implement internal systems.. Interact with internal clients on all levels to help resolve (IT) related issues and provides answersin a timely manner.


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INFORMATION SYSTEM (IS )FOR THE COMPANY IS DECISION SUPPORT SYSTEM(DSS) ADVANTAGES: Time savings Enhance effectiveness. Improve interpersonal communication. Cost reduction. Increase organizational control.


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INFORMATION SYSTEM (IS )FOR THE COMPANY IS DECISION SUPPORT SYSTEM(DSS) DIS-ADVANTAGES: Overemphasize decision making. Transfer of power. Unanticipated effects. Status reduction. Information overload.


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CONCLUSION:

After the successful implementation of different modules of ERP in the company,there is a smooth flow of communication between the departments. IT managers giv

es the training to employees to get use to the system for effective and efficient out put. Due to the implementation of the IT department no duplication of databetween the departments, thus saving lot of energy, cost, time and wastage of human resource and enhancing the productivity of the company. As the IT manager has used the star topology in departments hence any updating of system will not create any problem. As the IT manager has used the DECISION SUPPORT SYSTEM (DSS)with in the company hence enabling the firm to coordinate both internal and external business processes much more precisely. DDS is collection of current or historical data from small pc data base to a massive PC database.DDS analyze the data by using OLAP tools.


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45659018 mis report sm denim

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