miramar2014 other funds budget

CITY OF MIRAMAR, FL

Adopted Annual BudgetFiscal Year 2014

2300 CIVIC CENTER PLACE, MIRAMAR, FLORIDA 33025

Special Revenue Funds

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Special Revenue Funds

Revenues & Expenditures Summary

Revenues by CategoryGeneral Taxes - - - - - Permits, Fees 1,468,058 - - - - Intergovernmental Revenues 14,207,666 11,656,590 1,288,200 20,406,093 1,094,800 Charges for Services 1,057,377 1,020,374 1,065,900 1,042,200 1,042,200 Fines & Forfeitures 375,647 351,936 155,100 178,700 188,500 Miscellaneous Revenues 335,629 7,420 3,000 3,100 3,100 Transfer In 591,500 - 27,300 27,600 20,800 Appropriation of Fund Balance/Carryover - - - 140,753 -

Total 18,035,876$ 13,036,320$ 2,539,500$ 21,798,446$ 2,349,400$

Expenditures by CategoryPersonnel Services 2,039,351 1,899,469 1,154,100 3,738,922 1,215,600 Operating Expenses 6,311,169 4,653,296 601,600 5,983,439 537,900 Capital Outlay 1,178,152 1,113,572 47,600 793,550 68,500 Grants & Aids 4,777,771 5,103,704 92,000 9,693,860 162,000 Total Operating Expenditures 14,306,443 12,770,042 1,895,300 20,209,771 1,984,000 Capital Improvement Program 107,584 49,662 297,500 1,010,838 - Reserve - - - - - Transfer Out 2,380,945 2,269,894 346,700 577,837 365,400

Total 16,794,972$ 15,089,597$ 2,539,500$ 21,798,446$ 2,349,400$

Revenues by Fund Fund #Police Education 110 22,761 19,104 23,800 23,800 23,800 Street Maintenance 120 (385) 2,565,988 - - - - Public Safety CIP 140 (386) 298,326 - - - - Public Safety Outside Services 145 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200 Economic Development 150 (001) 596,461 - - - - Law Enforcement Trust 160 356,801 337,268 158,000 229,230 167,800 Urban Area Security Int. 161 4,788,644 5,251,569 - 10,327,340 - Federal Grants 162 576,153 800,292 240,000 3,693,080 258,700 State & County Grants 163 354,607 1,632,605 404,200 1,678,100 106,700 Neighborhood Stabilization Prog (NSP) 164 3,713,651 1,228,121 - 2,460,748 - ARRA Grant 165 1,427,579 1,378,403 - 592,757 -

166 22,044 87,054 - 390,288 - Community Develop Block Grant (CDBG) 167 786,596 1,281,528 671,300 1,360,902 750,200 Park Development CIP 170 (387) 1,468,888 - - - - Total 18,035,876$ 13,036,320$ 2,539,500$ 21,798,446$ 2,349,400$

Expenditures by FundPolice Education 110 47 20,121 23,800 23,800 23,800 Street Maintenance 120 (385) 1,736,826 - - - - Public Safety CIP 140 (386) 397 - - - - Public Safety Outside Services 145 1,034,010 1,066,339 1,042,200 1,042,200 1,042,200 Economic Development 150 (001) 294,550 1,428,761 - - - Law Enforcement Trust 160 425,530 118,829 158,000 229,230 167,800 Urban Area Security Int. 161 4,665,120 5,225,130 - 10,327,340 - Federal Grants 162 576,153 800,292 240,000 3,693,080 258,700 State & County Grants 163 354,607 424,537 404,200 1,678,100 106,700 Neighborhood Stabilization Prog (NSP) 164 4,570,815 2,769,221 - 2,460,748 - ARRA Grant 165 1,427,579 1,378,403 - 592,757 -

166 921,786 576,435 - 390,288 - Community Develop Block Grant (CDBG) 167 786,596 1,281,528 671,300 1,360,902 750,200 Park Development CIP 170 (387) 957 - - - - Total 16,794,972$ 15,089,597$ 2,539,500$ 21,798,446$ 2,349,400$

S.H.I.P.

S.H.I.P.

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Special Revenue Funds are used to account for revenues that are legally restricted to expenditures for a specific purpose.Currently, the City has ten (10) Special Revenue Funds.

City of Miramar 369

Description Fund 110

Revenues and Expenditures Detail Budget Summary

Beginning Fund Balance 24,587$ 47,301$ 46,285$ 46,285$ 46,285$

Revenues by CategoryGeneral Taxes - - - - -

Permits, Fees, Special Assessment - - - - -

Intergovernmental Revenues - - - - -

Charges for Services - - - - -

Fines & Forfeitures 22,698 19,027 23,700 23,700 23,700

Miscellaneous Revenues 63 77 100 100 100

Transfer In - - - - -

Other Sources - - - - -

Total 22,761$ 19,104$ 23,800$ 23,800$ 23,800$

Expenditures by CategoryPersonnel Services - - - - -

Operating Expense 47 20,121 23,800 23,800 23,800

Capital Outlay - - - - -

Grants & Aids - - - - -

Total Operating Expenditures 47 20,121 23,800 23,800 23,800

Capital Improvement Program - - - - -

Debt Service - - - - -

Transfer Out - - - - -

Total 47 20,121 23,800 23,800 23,800

22,714 (1,017) - - -

47,301$ 46,285$ 46,285$ 46,285$ 46,285$

Police Education Fund FY 2014 Budget

This fund is used to account for revenues and expenditures associated with the two dollars ($2.00) the City receives from each paid traffic citation, which by State Statute, must be used to further City's Police Officers education.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Excess/Deficiency

Ending Fund Balance

City of Miramar 370

Police Education Fund FY 2014 Budget

Revenue Projections

Account # Account Title

Fines & Forfeitures351395 Fines-Local Police Education 22,698 19,027 - - - 351500 Traffic Court Fines-General - - 1,000 1,000 1,000 351501 Traffic Court Fines-PD Education - - 22,700 22,700 22,700

Sub-total 22,698 19,027 23,700 23,700 23,700 Miscellaneous Revenues

361100 Interest Earnings 63 77 100 100 100 Sub-total 63 77 100 100 100

Total 22,761 19,104 23,800 23,800 23,800

Expenditure Detail Budget110-20-000-529-000-


Operating Expense604905 Bank Service Charge - - 100 100 100

605500 Training General - - 23,700 23,700 23,700

Total - - 23,800 23,800 23,800

Expenditure Detail Budget110-20-220-521

Account # Account Description

Operating Expense4005 Bank Service Charge 47 61 5450 Training General - 20,060

Total 47 20,121

Budget Justification

Account # Title and Description351500

351501

605500

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

TRAINING GENERAL: This cost is associated with education and training for police officers to improve and maintain their skills.

FY 2014Budget

TRAFFIC COURT FINES-GENERAL: This relates to revenues collected as a portion of fines received from the Broward County Courts.

TRAFFIC COURT FINES-POLICE EDUCATION: Two dollars ($2.00) is received from each paid traffic citation issued within the corporatelimits of the City. These revenues are based on historical data and anticipated growth.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2013Amended

FY 2011Actual

FY 2012Actual

City of Miramar 371

Street Maintenance Description Fund 120


Beginning Fund Balance 1,636,688$ 2,465,850$ -$ -$ -$



Intergovernmental Revenues 2,560,436 - - - -


Fines & Forfeitures - - - - -

Miscellaneous Revenues 5,552 - - - -

Transfer In - - - - - Appropriation of Fund Balance - - - - -

Total 2,565,988$ -$ -$ -$ -$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense 1,718 - - - - Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures 1,718 - - - - Capital Improvement Program 7,965 - - - - Debt Service - - - - - Transfer Out 1,727,143 - - - - Total 1,736,826$ -$ -$ -$ -$

829,162 - - - -

2,465,850$ 2,465,850$ -$ -$ -$

Revenue Projections

Account # Account TitleIntergovernmental Revenues

335120 State Revenue Sharing 582,163 - - - - 335300 Local Option Gas Tax 1,978,273 - - - -

Sub-total 2,560,436 - - - - Miscellaneous Revenues

361100/800 Interest Earnings/Net Apprec Mkt Value 5,552 - - - - Sub-total 5,552 - - - -

Total 2,565,988 - - - -


Account # Account TitleOperating Expense

4005 Bank Service Charge 1,718 - - - Sub-total 1,718 - - - - Transfer

9110 Transfer to General Fund 1,727,143 - - - Sub-total 1,727,143 - - - - Mir Pky Resurfac-Univ-Dgls: 120-50-024-541

6671 Plans/Design/Engineer 7,965 - - - - Sub-total 7,965 - - - -

Total 1,736,826 - - - -

Ending Fund Balance

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012 Actual

FY 2011 Actual

In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 385.

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2014 Budget

Excess/Deficiency

FY 2013 Amended

FY 2013 Budgeted

City of Miramar 372

Public Safety CIP Fund









Miscellaneous Revenues 298,326 - - - -


Total 298,326$ -$ -$ -$ -$


Operating Expense 397 - - - -



Total Operating Expenditures 397 - - - - Capital Improvement Program - - - - -


Reserve - - - - -


Total 397$ -$ -$ -$ -$

297,929 - - - -

2,725,350$ 2,725,350$ -$ -$ -$

Revenue Projections


Licenses, Permits & Fees324110 (363200) Police Impact Fees 145,166 - - - - 324115 (363300) Fire Impact Fees 140,314 - - - -

Sub-total 285,480 - - - - Miscellaneous Revenues

361100/361800 Interest Earnings/Net Apprec Mkt Value 12,846 - - - - Sub-total 12,846 - - - -

Total 298,326 - - - -

Expenditure Detail Budget140-80-800-521/522/140-90-900-590


4005 Bank Service Charge 397 - - - - Sub-total 397 - - - -

Total 397 - - - -

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

In FY 12, this fund was reclassfied as a capital project fund per GASB 54 guidelines. The new fund number is 386.

Excess/Deficiency

FY 2011 Actual

Ending Fund Balance

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

City of Miramar 373

Public Safety Outside Service



Beginning Fund Balance 155,615$ 178,983$ 133,018$ 133,018$ 133,018$




Charges for Services 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200


Miscellaneous Revenues - - - - -

Other Source - - - - -

Total 1,057,377$ 1,020,374$ 1,042,200$ 1,042,200$ 1,042,200$

Expenditures by CategoryPersonnel Services 1,022,990 871,902 1,030,200 1,030,200 1,030,200

Operating Expense - - - - -


Grants & Aids 11,019 6,156 12,000 12,000 12,000

Total Operating Expenditures 1,034,010 878,058 1,042,200 1,042,200 1,042,200



Transfer Out - 188,281 - - -

Total 1,034,010$ 1,066,339$ 1,042,200$ 1,042,200$ 1,042,200$

23,368 (45,965) - - -

178,983$ 133,018$ 133,018$ 133,018$ 133,018$

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2014 Budget

This fund was established to account for revenues and expenditures associated with services provided by off-duty police officersand firefighters in private customer details to various businesses and homeowner associations.

Excess/Deficiency

Ending Fund Balance

City of Miramar 374

Public Safety Outside Service FY 2014 Budget

Revenue Projections


Charges for Services342140 Police Special Details 888,296 843,358 865,100 865,100 865,100 342150 Special Duty Administrative Fee 169,081 161,511 170,000 170,000 170,000 342200 Fire Special Details - 15,505 7,100 7,100 7,100 342201 Fire-Special Detail Admin Fee - - - - -

Total 1,057,377 1,020,374 1,042,200 1,042,200 1,042,200



Personnel Services601310 Special Duty Pay - - 907,100 907,100 907,100 602100 FICA - - 69,000 69,000 69,000 602400 Workers Compensation - - 54,100 54,100 54,100

Sub-total - - 1,030,200 1,030,200 1,030,200 Grants & Aids

608305 PAL Donation - - 12,000 12,000 12,000 Sub-total - - 12,000 12,000 12,000

Total - - 1,042,200 1,042,200 1,042,200

Expenditure Budget145-20-200-521


Personnel Services1200 Regular Salaries 900,038 608,659 1299 Special Duty - 151,317 2100 FICA 68,853 56,522 2304 Health Insurance-PPO - 4,082 2305 Health Insurance-HMO - 14,590 2306 Life & Disability Insurance - 666 2400 Workers Compensation 54,100 36,067

Sub-total 1,022,990 871,902 Grants & Aids

8105 PAL Donation 11,019 6,156 Sub-total 11,019 6,156 Other

9110 Trfr to General Fund - 188,281 Sub-total - 188,281

Total 1,034,010 1,066,339



342200

601310

608305 PAL DONATION: This is an agreement between Miramar Police Department, PBA and PAL to give PAL donations fron revenues generalredby extra duty detail.

SPECIAL DUTY SALARIES: This line item is the amount paid to the police officers or firefighters who are employed by private customers.

FY 2011 Actual

FY 2012 Actual

SPECIAL DUTY ADMINISTRATIVE FEE: This line item is to reimburse the cost of City support staff for the administration, book-keeping andcoordination of special duty activities

FY 2013 Budgeted

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

342150 & 342201

POLICE SPECIAL DETAILS: This line item is for authorizing, contracting, scheduling, employing and accounting for hours worked by City-paid Police Officers in private customer service.

FIRE SPECIAL DETAIL: This line item is the activity of authorizing, contracting, scheduling, employing and accounting for hours worked byCity-paid Firefighters in private customer service.

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

City of Miramar 375

Economic Development Description Fund 150



Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 4,961 - - - - Transfer In 591,500 - - - - Appropriation of Fund Balance - - - - -

Total 596,461$ -$ -$ -$ -$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense 100,262 - - - - Capital Outlay - - - - - Grants & Aids 194,288 - - - - Total Operating Expenditures 294,550 - - - - Capital Improvement Program - - - - - Debt Service - - - - - Transfer Out - 1,428,761 - - - Total 294,550$ 1,428,761$ -$ -$ -$

301,911 (1,428,761) - - -

1,428,761$ -$ -$ -$ -$

Revenue Projections

Account # Account TitleMiscellaneous Revenues

361100/800 Interest Earnings/Net Apprec Mkt Value 4,961 - - - - Sub-total 4,961 - - - - Other Sources

381150 Transfer from General Fund 591,500 - - - - Sub-total 591,500 - - - -

Total 596,461 - - - -


Account # Account TitleOperating Expenses

3410 Prof. Svcs. - Marketing 3,510 - - - - 4005 Bank Service Charge 341 - - - - 4700 Printing & Binding 5,363 - - - - 4910 Advertising 13,781 - - - - 4911 Economic Development 9,785 - - - - 5410 Subscriptions/Memberships 19,266 - - - - 5915 Miramar/PP Chamber of Commerce 48,216 - - - -

Sub-total 100,262 - - - - Aids To Private Organizations

8215 Economic Incent.-Clear Channel - - - - 8251 Business Incent.-Attraction/Retention 194,288 - - - -

Sub-total 194,288 - - - - Other

9110 Trfr to General Fund - 1,428,761 - - - Sub-total - 1,428,761 - - -

Total 294,550 1,428,761 - - -

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

In FY 12, this fund was reclassified to general fund per GASB 54 guidelines since there are no revenue source.

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Excess/Deficiency

FY 2011 Actual

Ending Fund Balance

City of Miramar 376

Law Enforcement Trust



Beginning Fund Balance 1,321,030$ 1,252,301$ 1,470,740$ 1,470,740$ 1,399,510$





Fines & Forfeitures 352,949 332,909 155,000 155,000 164,800

Miscellaneous Revenues 3,852 4,360 3,000 3,000 3,000


Other Source - - - 7,830 -

Appropriation of Fund Balance - - - 63,400 -

Total 356,801$ 337,268$ 158,000$ 229,230$ 167,800$

Expenditures by CategoryPersonnel Services - - - 55,100 55,100

Operating Expense 6,505 10,778 80,400 88,700 12,700

Capital Outlay 392,024 90,051 47,600 55,430 -

Grants & Aids 27,000 18,000 30,000 30,000 100,000

Total Operating Expenditures 425,530 118,829 158,000 229,230 167,800


Total 425,530$ 118,829$ 158,000$ 229,230$ 167,800$

(68,729) 218,439 - (71,230) -

1,252,301$ 1,470,740$ 1,470,740$ 1,399,510$ 1,399,510$

Position DetailPRIME Analyst - Temp Full-time - - - 1.0 1.0

Total - - - 1.0 1.0

FY 2014 Budget

This fund was established to account for the awards provided by the Federal, Treasury, and State agencies related to confiscated andforfeited contraband found during police operations.

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

The Law Enforcement Trust Fund is comprised of one (1) temporary full-time budgeted position which is managed by the City's PoliceDepartment.

Excess/Deficiency

Ending Fund Balance

City of Miramar 377

Law Enforcement Trust FY 2014 Budget

Revenue Projections


Fines & Forfeitures355100 Federal Forfeiture-Justice 7,118 187,570 30,000 30,000 16,800 355101 Federal Forfeiture-Treasury 102,166 16,444 5,000 5,000 28,000 356100 (351296) State Forfeiture 243,665 128,894 120,000 120,000 120,000

Sub-total 352,949 332,909 155,000 155,000 164,800

Miscellaneous Revenues361100/9/300 Interest Changes - 3,687 3,000 3,000 3,000 361100/1/2/4/800 Interest Changes 3,605 672 - - - 369900 Misc Revenues 247 - - -

Sub-total 3,852 4,360 3,000 3,000 3,000

Other Source399900 CIP Carryover - - - 7,830 - 399999 Appropriation of Fund Balance - - - 63,400 -

Total 356,801 337,268 158,000 229,230 167,800



Personnel Services601200 Employee Salaries - - - 51,000 51,000 602100 FICA/MICA - - - 3,900 3,900 602400 Workers' Compensation - - - 200 200

Sub-total - - - 55,100 55,100 Operating Expense

603124 Legal Svc-Forfeiture-State - - 5,000 60,000 5,000 603502 Confidential Informant - - 7,000 7,000 7,000 604905 Bank Service Charge - - 400 400 400 604962 Other Law Enforce-State - - 48,000 10,000 - 604963 Other Law Enforce-Justice - - 20,000 3,000 - 605240 Uniforms Cost BI-12000 300 300 605251 Noncapital Equipment BI-12000 8,000 -

Sub-total - - 80,400 88,700 12,700 Dept. Capital Outlay

606400 Machinery & Equipment - - 47,600 47,600 - 606402 Communication Equipment - - - 7,830 -

Sub-total - - 47,600 55,430 - Grants & Aids

608304 Crime Prev. Program - - 30,000 30,000 100,000 Sub-total - - 30,000 30,000 100,000

Total - - 158,000 229,230 167,800

FY 2013 Budgeted

FY 2013 Budgeted

FY 2013 Amended

FY 2012 Actual

FY 2014 Budget

FY 2011 Actual

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

City of Miramar 378

Law Enforcement Trust FY 2014 Budget



Contractual Services3124 Agency Forf Costs-St 300 3,499

Sub-total 300 3,499 Other Charges & Services

4005 Bank Service Charge 205 279 4951 Invstg. Conf. Inform 6,000 7,000

Sub-total 6,205 7,279 Dept. Capital Outlay

6250 Vehicle Replace 246,763 27,898 6252 City Properties-State 17,500 - 6307 Equipment State 127,761 62,153 6309 Equipment Justice - -

Sub-total 392,024 90,051 Grants & Aids

8304 Crime Prev. Program 27,000 18,000 Sub-total 27,000 18,000

Total 425,530 118,829


Account # Title and Description

603124

603502

605240

608304

CONFIDENTIAL INFORMANT: This represents all costs incurred during criminal investigations involving the use of confidential Informants.

OTHER LAW ENFORCE-STATE/JUSTICE: This represents expenditures as the need arise that was not budgeted for otherwise.

UNIFORMS COST: This account is used for the initial issuance of all uniforms and accessories worn by the P.R.I.M.E. Analyst.

FY 2011 Actual

CRIME PREVENTION PROGRAM: This is for donations and contributions awarded to charities as well as other events to help deter crime inthe community.

PROCEEDS CONFISC-STATE/JUSTICE/TREASURY: Proceeds confiscated from State, Justice and Treasury. Records balance of fundsand deposits for contraband forfeiture monies awarded.

604962/604963

355100-355101-356100

FY 2012 Actual

LEGAL SVC-FORFEITURE STATE: This represents charges for legal fees for handling of forfeiture cases such as attorney fees, filing ofcourt documents and legal advertising of forfeiture proceedings.

City of Miramar 379

Urban Area Security Initiative



Beginning Fund Balance (149,962)$ (26,438)$ -$ -$ -$



Intergovernmental Revenues 4,788,644 5,251,569 - 10,327,340 -





Total 4,788,644$ 5,251,569$ -$ 10,327,340$ -$

Expenditures by CategoryPersonnel Services 103,334 138,563 - - -

Operating Expense 6,348 7,020 - 131,093 -

Departmental Capital Outlay - - - 623,887 -

Grants & Aids 4,545,463 5,079,548 - 9,549,360 -

Total Operating Expenditures 4,655,146 5,225,130 - 10,304,340 -

Capital Improvement Program - - - 23,000 -

Debt Service - - - - - Transfer Out 9,974 - - - -

Total 4,665,120$ 5,225,130$ -$ 10,327,340$ -$

123,524 26,438 - - -

(26,438)$ -$ -$ -$ -$

Position DetailData Entry Clerk Temp Part-time - - - 0.5 -

Inventory Coordinator 1 1 1 1 -

Program Manager 1 1 1 1 -

Training Coordinator 1 1 1 1 -

Total FTE's 3.0 3.0 3.0 3.5 -

Revenue Projections Account # Account Title

Intergovernmental Revenues331254 Fed Grant-UASI 4,788,644 5,251,569 - 10,327,340 -

Total 4,788,644 5,251,569 - 10,327,340 -

Revenue Projection Rationale

331254

This fund was established to account for the UASI grant to be used for the development and maintenance of City protectionprograms against terrorism. The City serves as the administrative agent for the Broward and Palm Beach County areas. Funds forthe other local governments are held in trust and are released when needed following the proper procedure.

Excess/Deficiency

The Urban Area Security Initiative Fund expires in FY 2013.

Ending Fund Balance

FY 2014 Budget

FEDERAL GRANT-UASI: The City of Miramar acts as a trust fund administrator for these Federal Grant funds for participating agencies.This is for salary and benefits expense.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 380

Urban Area Security Initiative FY 2014 Budget

Expenditure Detail Budget

Account # Account Title Project #

Expenses161-30-900-529-000

604100 Communication Services - 92214 - - - 2,500 - 605100 Office Supplies - 92214 - - - 2,500 -

Sub-total - - - 5,000 -

Miramar USAI - 161-30-901-529-000603425 Software License & Maint - 92218 - - - 11,775 - 603425 Software License & Maint - 92214 - - - 13,018 - 604001 Travel & Training - 92214 - - - 2,000 - 605250 Non Capital Furniture & Fixtur - 92213 - - - 1,400 - 605251 Noncapital Equipment - 92214 - - - 91,000 - 605290 Other Operating Supplies - 92214 - - - 6,900 - 606400 Machinery & Equipment - 92212 - - - 68,314 - 606400 Machinery & Equipment - 92213 - - - 146,646 - 606400 Machinery & Equipment - 92214 - - - 153,079 - 606400 Machinery & Equipment - 92218 - - - 170,957 - 606470 Computer Equipment - 92218 - - - 37,391 - 606470 Computer Equipment - 92214 - - - 47,500 - 606810 Software Application - 92214 - - - 23,000 -

Sub-total - - - 772,980 -

Sub-Recipient Allocation - 161-30-902-529-000Grants & Aids

608101 UASI-Regional Projects - 92212 - - - 473,000 - 608101 UASI-Regional Projects - 92213 - - - 583,685 - 608101 UASI-Regional Projects - 92214 - - - 1,177,031 - 608102 UASI-M&A Allocation - 92213 - - - 46,384 - 608102 UASI-M&A Allocation - 92214 - - - 171,554 - 608104 UASI-BSO - 92213 - - - 167,041 - 608104 UASI-BSO - 92214 - - - 346,911 - 608105 UASI-Broward County - 92212 - - - 263,500 - 608105 UASI-Broward County - 92213 - - - 309,179 - 608105 UASI-Broward County - 92214 - - - 431,524 - 608106 UASI-PBSO - 92212 - - - 15,300 - 608106 UASI-PBSO - 92213 - - - 297,418 - 608106 UASI-PBSO - 92214 - - - 433,039 - 608107 UASI-Palm Beach County - 92212 - - - 143,000 - 608107 UASI-Palm Beach County - 92213 - - - 326,896 - 608107 UASI-Palm Beach County - 92214 - - - 433,039 - 608108 UASI-City Of Ft. Lauderdale - 92212 - - - 122,200 - 608108 UASI-City Of Ft. Lauderdale - 92213 - - - 382,481 - 608108 UASI-City Of Ft. Lauderdale - 92214 - - - 407,140 - 608109 UASI-City Of Hollywood - 92212 - - - 8,300 - 608109 UASI-City Of Hollywood - 92214 - - - 395,363 - 608109 UASI-City Of Hollywood - 92213 - - - 424,362 - 608110 UASI-City Of Pembroke Pines - 92213 - - - 772 - 608110 UASI-City Of Pembroke Pines - 92214 - - - 391,749 - 608111 UASI-City Of Miami Gardens - 92213 - - - 115,885 - 608111 UASI-City Of Miami Gardens - 92214 - - - 388,688 - 608112 UASI-City Of Coral Springs - 92212 - - - 89,300 - 608112 UASI-City Of Coral Springs - 92214 - - - 389,821 - 608112 UASI-City Of Coral Springs - 92213 - - - 524,533 - 608113 UASI-City of Sunrise - 92214 - - - 290,267 -

Sub-total - - - 9,549,360 -

Total - - - 10,327,340 -

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

City of Miramar 381

Urban Area Security Initiative FY 2014 Budget

Expenditure Detail Budget161-20-200-529-000


Grants & Aids8101 Grt-Regional 361,781 1,357,301 8103 Grt-City of Miramar 384,864 229,271 8104 Grt-BSO 595,517 207,110 8105 Grt-Brwd Cnty 345,545 271,276 8106 Grt-PBSO 731,249 164,670 8107 Grt-Palm Beach Cnty 622,435 99,701 8108 Grt-City of Ft. Lauderdale 440,630 224,111 8109 Grt-City of Hollywood 202,856 233,429 8110 Grt-City of Pemb Pines 182,941 249,823 8111 Grt-City of Miami Gardens 341,082 282,272 8112 Grt-City of Coral Springs 231,358 419,196 8113 Grt-City of Sunrise 4,669 1,132,371 8114 UASI Project Planning - 512 8115 Risk Base Fund Allocation 100,537 208,504

Total 4,545,463 5,079,548

161-20-202-521-000


Personnel Services1200 Regular Salaries 77,613 96,165 1400 Overtime - 5,556 2100 FICA 5,936 7,429 2210 Pension-General 4,427 - 2240 Pension-ICMA 7,604 13,247 2305 Health Insurance - HMO 7,186 15,409 2306 Life & Disability Insurance 362 495 2400 Worker's Comp 207 261

Sub-Total 103,334 138,563 Operating Expense

4001 Travel & Training 4,964 2,840 4100 Communication Service 1,256 2,065 5100 Office Supplies - 2,063 5900 Contingency 128 52

Sub-Total 6,348 7,020 Other Source

9110 Transfer to General Fund 9,974 - Sub-Total 9,974 -

Total 119,657 145,582

FY 2012Actual

FY 2011Actual

FY 2011Actual

FY 2012Actual

City of Miramar 382

Federal Grants



Beginning Fund Balance -$ -$ -$ -$ -$



Intergovernmental Revenues 576,153 800,292 240,000 3,693,080 258,700





Appropriation of Fund Balance - - - - -

Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$

Expenditures by CategoryPersonnel Services - - - 1,985,200 -


Capital Outlay 69,971 222,841 - 41,420 -


Total Operating Expenditures 160,805 405,201 - 2,664,028 -

Capital Improvement Program 99,619 49,662 - 690,338 -


315,729 345,430 240,000 338,714 258,700

Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$

- - - - -

-$ -$ -$ -$ -$

Position DetailFirefighter Paramedic - - - 12.0 12.0

Total - - - 12.0 12.0

Summary by Department Dept. #

Police 20 127,463 65,925 - 169,565 -

Fire-Rescue 30 - 209,781 - 2,225,200 -

ED&R 43 - - - 546,543 -

Public Works 50 99,619 49,662 - - -

Engineering 53 - - - 450,338 -

Social Services 63 14,164 23,623 240,000 299,035 258,700

Cultural Affairs 68 - - - 2,400 -

Federal & Home Grant 90 334,907 451,302 - - -

Total 576,153$ 800,292$ 240,000$ 3,693,080$ 258,700$

FY 2014 Budget

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

In 2013, the City received grant funding for Staffing for Adequate Fire and Emergency Response (SAFER) which will cover the costfor twelve (12) full-time firefighter paramedic positions.

This fund was established to account for revenues and expenditures associated with funding from various Federal grantingagencies. In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenseswere budgeted.

Transfer Out

Excess/Deficiency

Ending Fund Balance

City of Miramar 383

Federal Grants FY 2014 Budget

Revenue Projections


Intergovernmental Revenues331248 Fed Grant-BJA Vests 9,640 12,893 - 24,488 - 331253 Fed Grant-JAG 69,971 13,060 - 96,977 - 331258 Fed Grant-Mir Bike Lane 99,619 - - - - 331505 Fed Grant-FEMA FF - 209,781 - - - 331506 Fed Grant-FEMA Ambulance - - - 240,000 - 331510 Fed Grant-Safer - - - 1,985,200 - 331620 Fed Grant-HOME 77,919 160,788 - 546,543 - 331621 Fed Grant-EHEAP 14,164 23,623 - 40,335 - 331690 Fed Grant-Area Agency Aging 256,988 290,514 240,000 258,700 258,700 334796 St Grant-VOCA 47,852 39,973 - - - 331796 Fed Grant-VOCA - - - 48,100 - 334830 Fed Grant-E Mir Pky Streetscape - 49,662 - 450,338 - 337605 Loc Grant-South Arts - - - 2,400 -

Total 576,153 800,292 240,000 3,693,080 258,700


Account # Account Title Project #Personnel Services

601200 Employee Salaries - 92700 - - - 1,237,900 - 601210 Non-Pensionable Earnings - 92700 - - - 36,100 - 602100 FICA & MICA - 92700 - - - 81,800 - 602230 Pension-Fire - 92700 - - - 399,800 - 602305 Health Insurance-HMO - 92700 - - - 169,200 - 602307 Dental Insurance-HMO - 92700 - - - 3,900 - 602309 Basic Life Insurance - 92700 - - - 2,300 - 602311 Long-Term Disability Ins - 92700 - - - 5,500 - 602400 Workers' Compensation - 92700 - - - 48,700 -

Sub total - - - 1,985,200 - Operating Expense

603114 Admin Svcs-CRA - 92653 - - - 46 - 603114 Admin Svcs-CRA - 92654 - - - 17,045 - 603114 Admin Svcs-CRA - 92655 - - - 20,831 - 603114 Admin Svcs-CRA - 92656 - - - 22,200 - 603114 Admin Svcs-CRA - 92657 - - - 18,366 - 603190 Prof Svc-Other - 92351 - - - 2,400 - 603425 Software License & Maint - 92264 - - - 12,415 - 604301 Electricity Svc - 92502 - - - 12,435 - 604301 Electricity Svc - 92503 - - - 18,874 - 604680 Home Repairs - 92653 - - - 582 - 604680 Home Repairs - 92654 - - - 102,884 - 604680 Home Repairs - 92655 - - - 134,712 - 604680 Home Repairs - 92656 - - - 125,803 - 604680 Home Repairs - 92657 - - - 104,074 - 604700 Printing & Binding Svc - 92503 - - - 1,600 - 605251 Noncapital Equipment - 92262 - - - 14,140 - 605251 Noncapital Equipment - 92263 - - - 29,002 -

Sub total - - - 637,408 - Capital Outlay

606400 Machinery & Equipment - 92264 - - - 21,285 - 606470 Computer Equipment - 92262 - - - 10,944 - 606470 Computer Equipment - 92263 - - - 9,191 -

606510 CIP-Construction - 52007 - - - 450,338 - 606514 CIP-Vehicles - 54005 - - - 240,000 -

Sub total - - - 731,758 - Other

691001 Trfr To General Fund - 92553 - - 240,000 - 258,700 691001 Trfr To General Fund - 92502- - - - 4,000 - 691001 Trfr To General Fund - 92503 - - - 3,426 - 691001 Trfr To General Fund - 92552- - - - 258,700 - 691001 Trfr To General Fund - 92283- - - - 48,100 - 691001 Trfr To General Fund - 92243 - - - 24,488 -

Sub total - - 240,000 338,714 258,700

Total - - 240,000 3,693,080 258,700

FY 2013Amended

FY 2014Budget

162-63-901-569-000-

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 384

Federal Grants FY 2014 Budget



Police: 162-20-200-521Dept. Capital Outlay

6214 Equipment-JAG Grt 69,971 13,060 Subtotal 69,971 13,060 Other Source162-20-900-521

9110 Transfer to GF ( Bullet Proof Vest) 9,640 12,893 162-20-901-521

9110 Transfer to GF (Vic Crime Act) 47,852 39,973 Subtotal 57,492 52,866

Fire: 162-30-900-522Dept. Capital Outlay

6203 FEMA Asst Firefg Grt FY 10 - 209,781 Subtotal - 209,781 Capital ImprovementMir Gateway St/scape: 162-50-900-541

6674 Construction - 49,662 Sub-total - 49,662 Mir Bike Lanes: 162-50-901-541

6674 Construction 99,619 - Sub-total 99,619 -

Social Services: 162-63-636-569 Operating Expense

4302 EHEAP Grant 12,915 21,573 Subtotal 12,915 21,573 Other Source

9110 Transfer to GF 1,249 2,050 Subtotal 1,249 2,050

Federal Grant: 162-90-900-590Other Source

9110 Transfer to General Fund 256,988 290,514 Subtotal 256,988 290,514

Home Grant: 162-90-901-590 Operating Expense

4682 Prof Svcs-Admin 57,506 143,363 4689 Fed Grt-Home Admin 20,413 17,424

Subtotal 77,919 160,788

Total 576,153 800,292


Account # Title and Description

691001

FY 2011Actual

FY 2012Actual

331690 FEDERAL GRANT-AREA AGENCY AGING: These funds are provided to the City under Title III of the Older American Act. They are used tosubsidize for the Senior Centers' operation. In order to receive funds, the City must provide a 10% matching share in cash or in kind.

TRANSFER TO GENERAL FUND: This transfer is for general fund expenditures which are reflected in Social Services Department.

162-Various

City of Miramar 385

State & County Grants



Beginning Fund Balance -$ -$ 1,208,068$ 1,208,068$ 1,208,068$



Intergovernmental Revenues 354,607 1,632,605 404,200 1,678,100 106,700






Total 354,607$ 1,632,605$ 404,200$ 1,678,100$ 106,700$


Operating Expense 19,594 2,400 - 1,210,100 -

Capital Outlay 103,943 149,795 - - -


Total Operating Expenditures 123,537 152,195 - 1,210,100 -

Capital Improvement Program - - 297,500 297,500 -

Debt Service - - - -

Transfer Out 231,070 272,342 106,700 170,500 106,700

Total 354,607$ 424,537$ 404,200$ 1,678,100$ 106,700$

- 1,208,068 - - -

-$ 1,208,068$ 1,208,068$ 1,208,068$ 1,208,068$

Summary by Department Dept. #

Police 20 116,443 149,795 - - -

Fire 30 - - - - -

Public Works 50 231,070 272,342 - 1,208,100 -

Engineering 53 297,500 297,500 -

Parks & Rec 60 106,700 170,500 106,700

Social Services 63 - - - - -

Cultural Affairs 68 7,094 2,400 - 2,000 -

Total 354,607$ 424,537$ 404,200$ 1,678,100$ 106,700$

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established to account for revenues and expenditures associated with funding from various State granting agencies.In prior years, the grant revenues were allocated directly to the applicable funds where the corresponding expenses werebudgeted.

Excess/Deficiency

Ending Fund Balance

City of Miramar 386

State & County Grants FY 2014 Budget

Revenue Projections


Intergovernmental Revenues Project #334375 Noise Wall (FDOT) 52018 - - 170,000 170,000 - 334380 FDOT Reimbursement 62,154 64,239 - - - 334690 EMS Grants 116,443 149,795 - - - 334831 Community & Culture 7,094 - - - 334835 Community & Culture - 2,000 - - - 337300 Single Stream Rec - 1,208,068 1,208,100 - 337375 Noise Wall (Broward County) 52018 - - 127,500 127,500 - 337601 (334806) Local Grant-Water Safety 53,277 90,397 20,600 30,000 20,600 337602 (334805) Local Grant-Children Svc Council 94105 115,639 117,706 86,100 140,500 86,100 337605 Local Grant-South A/R - 400 - 2,000 -

Total 354,607 1,632,605 404,200 1,678,100 106,700

Expenditure Detail Budget163-Various

Account # Account Title Project #

Operating Expense603190 Prof Svcs-Other - - - 2,000 - 603190 Prof Svcs-Other - - - 25,000 - 605251 Noncapital Equipment - - - 1,158,100 - 605290 Other Operating Supplies - - - 25,000 -

Sub-total - - - 1,210,100 - Capital ImprovementPembroke Rd Noise Wall: IRI-52018163-53-803-541-000-

606510 Construction - - 297,500 297,500 - Sub-total - - 297,500 297,500 - Other

691001 Trfr to General Fund 94104 - - 86,100 140,500 86,100 691001 Trfr to General Fund 94105 - - 20,600 30,000 20,600

Sub-total - - 106,700 170,500 106,700

Total - - 404,200 1,678,100 106,700

Account # Account TitleEMS: 163-30-900-522Operating Expense

3190 Prof Svcs-Other 12,500 - Sub-total 12,500 - Dept. Capital Outlay

6203 Equipment 103,943 149,795 Sub-total 103,943 149,795 Operating ExpenseProcussion Classes: 163-68-900-573

3190 Professional Svcs 7,094 2,000 Sub-total 7,094 2,000 South Art Grant: 163-68-903-573

3190 Professional Svcs - 400 Sub-total - 400 Transfer-590

9110 Transfer to General Fund 231,070 272,342 Sub-total 231,070 272,342

Total 354,607 424,537



337602

691001

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

TRANSFER TO GENERAL FUND: This is for funds transferred to the General Fund for services rendered as part of various grants.

LOCAL GRANT-WATER SAFETY: These funds are provided to the City from the Swim Central Grant.

LOCAL GRANT-CHILDREN SERVICE COUNCIL: These funds are provided to the City for after school and summer programs.

City of Miramar 387

Neighborhood Stabilization Program (NSP) Description Fund 164





Intergovernmental Revenues 3,713,651 1,228,121 - 2,460,748 -






Total 3,713,651$ 1,228,121$ -$ 2,460,748$ -$


Operating Expense 4,512,695 2,734,140 - 2,392,125 -



Total Operating Expenditures 4,512,695 2,734,140 - 2,392,125 -



Transfer Out 58,120 35,081 - 68,623 -

Total 4,570,815$ 2,769,221$ -$ 2,460,748$ -$

(857,164) (1,541,100) - - -

1,541,100$ -$ -$ -$ -$

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established to account for Federal Funds received from the United States Department of Housing and UrbanDevelopment (HUD) through the Neighborhood Stabilization Program. The purpose of the program is to facilitate the purchase andrehabilitation of vacant foreclosed homes that might otherwise become sources of abandonment or blight. The NSP program isadministered by the Economic Development Department.

Excess/Deficiency

Ending Fund Balance

City of Miramar 388

Neighborhood Stabilization Program (NSP) FY 2014 Budget

Revenue Projections


Intergovernmental Revenues331503 NSP Program #1 2,423,160 - - 1,008,750 - 331514 NSP3 87,370 782,459 - - - 331622 NSP3 - - - 1,451,997 - 369921 Reimburse Program Income 1,203,122 445,662 - - -

Total 3,713,651 1,228,121 - 2,460,748 -

NSP 1Expenditure Detail Budget164-43-900-554-000

Account # Account Description Project #

Operating Expense603114 Admin Svcs-CRA - 92690 - - - 175 - 603121 City Attorney - 92690 - - - 9,773 - 603461 Landscape NSP (50) - 92690 - - - 3,197 - 603462 Landscape NSP (51-120) - 92690 - - - 1,430 - 604001 Travel & Training - 92690 - - - 3,700 - 604390 Utilities NSP (50) - 92690 - - - 97 - 604391 Utilities NSP (51-120) - 92690 - - - 74 - 604511 Property NSP (50) - 92690 - - - 4,795 - 604512 Property NSP (51-120) - 92690 - - - 902 - 604692 Rehab Assist (51-120) - 92690 - - - 341,674 - 604693 Rehab Assist (50) - 92690 - - - 69,336 - 604694 Acq. Rehab (50) - 92690 - - - 387,419 - 604695 Acq. Rehab (51-120) - 92690 - - - 137,963 - 604973 NSP Purch Assist (51-120) - 92690 - - - 4,116 - 604998 Contingency - 92690 - - - 600 - 605100 Office Supplies - 92690 - - - 757 - 605250 Non Capital Furniture & Fixtur - 92690 - - - 1,000 - 605290 Other Operating Supplies - 92690 - - - 2,587 - 691001 Trfr To General Fund - 92690 - - - 39,154 - 603114 Admin Svcs-CRA - 92691 - - - 4,232 - 603121 City Attorney - 92691 - - - 2,744 - 604692 Rehab Assist (51-120) - 92691 - - - 897,214 - 604693 Rehab Assist (50) - 92691 - - - 284,147 - 604973 NSP Purch Assist (51-120) - 92691 - - - 54,563 - 604974 NSP Purch Assist (50) - 92691 - - - 172,729 - 604998 Contingency - 92691 - - - 2,500 - 605100 Office Supplies - 92691 - - - 3,200 - 605290 Other Operating Supplies - 92691 - - - 1,200 -

Sub-total - - - 2,431,279 - Other

691001 Trfr To General Fund - 92691- - - - 29,469 - Sub-total - - - 29,469 -

Total - - - 2,460,748 -

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 389

Neighborhood Stabilization Program (NSP) FY 2014 Budget



Operating Expense3121 Professional Svcs-CRA 9,538 236 3161 Landscape (50) 5,720 438 3162 Landscape (51-120) 5,867 1,155 4001 Travel & Training 309 - 4303 Utilities (50) 11,916 2,545 4304 Utilities (51-120) 18,080 2,653 4511 Insurance (50) 1,167 194 4512 Insurance (51-120) 1,279 (34) 4686 Purchase Assistance (51-120 AMI) 28,615 - 4692 Rehab Assistance (51-120 AMI) 1,440,571 139,043 4693 Purchase Assistance (50% AMI) 132,261 38,531 4694 Acq Rehab (51-120) 1,343,986 63,180 4695 Acq Rehab (50%) 567,565 173,240 4698/4699 Asst Hld Resale Contra/Exp 857,164 1,541,100 5100 Office Supplies 2,296 - 5290 Operating Supplies 455 1,012

Sub-total 4,426,789 1,963,293 Other


Total 4,483,445 1,986,762

164-90-903-559

Operating Expense3114 Admin CRA 84,650 85,255 3121 Professional Svcs-CRA 256 - 4686 Purchase Assistance (51-120 AMI) - 448,500 4687 Purchase Assistance (50% AMI) - 117,500 4692 Rehab Assistance (51-120 AMI) - 108,911 4693 Purchase Assistance (50% AMI) - 6,081 5290 Operating Supplies 1,000 4,600

Sub-total 85,906 770,847 Other


Total 87,370 782,459

FY 2011Actual

FY 2012Actual

City of Miramar 390

ARRA GrantDescription Fund 165





Intergovernmental Revenues 1,427,579 1,378,403 - 592,457 -




Transfer In - - - 300 - Appropriation of Fund Balance - - - - -

Total 1,427,579$ 1,378,403$ -$ 592,757$ -$

Expenditures by CategoryPersonnel Services 794,099 784,319 - 544,522 -


Departmental Capital Outlay 391,579 493,452 - 40,786 -


Total Operating Expenditures 1,388,670 1,378,403 - 592,757 -


Debt Service - - - - - Transfer Out 38,909 - - - -

Total 1,427,579$ 1,378,403$ -$ 592,757$ -$

- - - - -

-$ -$ -$ -$ -$

Dept. #

Police-COPS 20 987,525 757,890 - - -

EDR 43 128,876 36,496 - - -

Public Works 50 311,177 584,017 - - -

Total 1,427,579$ 1,378,403$ -$ -$ -$

Positions by DepartmentCOPS-ARRA Grant 9.0 9.0 9.0 9.0 -

PW-DOE Grant - 0.5 0.5 0.5 -

Total 9.0 9.5 9.5 9.5 -

The ARRA Grant was comprised of nine (9) full-time police officer positions. Grant funds expired in FY 2013. As such, thesepositions were transferred into the Police Department in the General Fund.

Excess/Deficiency

Ending Fund Balance

Summary by Department

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Fund 165 included a DOE-Energy Efficiency and Conservation Block Grant that funded one (1) temporary part-time position whichwas managed by the City's Public Works Department. Grant funds expired in FY 2013.

This fund was established to account for the various Federal grants received by the City under the American Recovery andReinvestment Act (ARRA) of 2009.

City of Miramar 391

ARRA Grant FY 2014 Budget

Revenue Projections


Intergovernmental Revenues331250 COPs ARRA Grant 765,382 757,890 - 534,932 - 331255 US Dept. of Energy 311,177 584,017 - - - 331256 JAG 09 Recovery 191,146 - - 13,242 - 331257 JAG 10 Dom Violence 30,998 - - - - 331390 Fed Grant-US DOE - - - 44,284 - 331513 CDBG-R Grant 128,876 36,496 - - -

381001 Trfr Fr General Fund - - - 300 -

Total 1,427,579 1,378,403 - 592,757 -

Expenditure Detail Budget165-20-901-521/529/539

Account # Account Title Project No.

Personnel Services601200 Employee Salaries - - - 8,910 - 602100 FICA & MICA - - - 680 -

Sub-Total - - - 9,590 -

JAG 2009 Recovery165-20-901-529-000 -91260

604998 Contingency - - - 300 - 606400 Machinery & Equipment - - - 1,796 - 606470 Computer Equipment - - - 11,446 -

Sub-Total - - - 13,542 -

COPS Recovery165-20-901-521-000 -91262

601200 Employee Salaries - - - 241,273 - 602100 FICA & MICA - - - 22,148 - 602220 Pension-Police - - - 116,946 - 602304 Health Insurance-PPO - - - 140,939 - 602305 Health Insurance-HMO - - - 3,139 - 602309 Basic Life Insurance - - - 3,556 - 602400 Workers' Compensation - - - 6,930 -

Sub-Total - - - 534,932 -

DOE Strategy (EECBG)165-50-900-539-000 -91400

603192 Consulting Services - - - 7,150 - Sub-Total - - - 7,150 -

Smart Building (EECBG)165-50-900-539-000 -91405

606400 Machinery & Equipment - - - 27,544 - Sub-Total - - - 27,544 -

Total - - - 592,757 -

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 392

ARRA Grant FY 2014 Budget

Expenditure Detail BudgetCDBG-R165-43-902-554-000


Operating Expense3114 Admin CRA 13,117 - 4682 Housing Rehab 115,759 -

Sub-total 128,876 -

COPS: 165-20-290-521Personnel Services

1200 Regular Salaries 445,771 441,874 2100 FICA 34,171 33,887 2220 Pension-Police 216,269 206,955 2304 Health Insurance - PPO 2,434 2,700 2305 Health Insurance - HMO 49,151 53,460 2306 Life & Disability Insurance 1,564 1,783 2400 Worker's Comp 16,022 17,233

Sub-Total 765,382 757,890

JAG 2009 Recovery: 165-20-900-521Dept. Capital Outlay

6214 JAG Equipment 191,146 - Sub-total 191,146 -

JAG 10 Domestic Violence: 165-20-902-521Operating Expense

5250 Furniture & Equipment 3,880 - 5293 Other Operating Expense 1,900 -

Sub-Total 5,780 - Dept. Capital Outlay

6203 Equipment Grant 10,309 - Sub-total 10,309 - Other Source

9110 Transfer to General Fund 14,909 - Sub-total 14,909 -

CDBG R: 165-43-431-554Operating Expense

3114 Admin CRA 13,117 - 4682 Housing Rehab 115,759 36,496

Sub-total 128,876 36,496

DOE: 165-50-500-539Personnel Services

1200 Employee Salaries 26,612 24,485 2100 FICA 2,032 1,877 2400 Worker's Comp 74 67

Sub-total 28,717 26,429 Operating Expense

3190 Prof Svcs-Other 369 41 3192 Consulting Svcs 62,213 6,448 3400 Contractual Svcs - 51,435 4001 Travel & Training 5,219 4,633 5293 Operating Supplies-Grant 534 1,579

Subtotal 68,335 64,136 Dept. Capital Outlay

6203 Equipment Grant 37,819 449,356 6250 Vehicle Replacement 98,448 44,096 6559 Street Lights 53,857 -

Sub-total 190,124 493,452 Other Source

9110 Transfer to General Fund 24,000 - Sub-total 24,000 -

Total 1,427,579 1,378,403

FY 2011Actual

FY 2012Actual

City of Miramar 393

State Housing Initiatives Partnership (SHIP)



Beginning Fund Balance 1,486,214$ 586,473$ 97,092 97,092$ 27,569$



Intergovernmental Revenues - 84,071 - 320,765 -



Miscellaneous Revenues 22,044 2,983 - - -


- - - 69,523 -

Total 22,044$ 87,054$ -$ 390,288$ -$





Total Operating Expenditures 921,786 576,435 - 390,288 -




Total 921,786$ 576,435$ -$ 390,288$ -$

(899,741) (489,381) - (69,523) -

586,473$ 97,092$ 97,092$ 27,569$ 27,569$

FY 2014 Budget

The SHIP fund was established to award money for deferred loan grants to eligible applicants for minor home repair/weatherizationand for purchase assistance programs. SHIP program provides funds to local governments as an incentive to create partnershipsthat produce and preserve affordable homeownership and multi-family housing. Funds may be used for home repairs, newconstruction, down payment and closing cost assistance, construction and gap financing, mortgage buy-downs, propertyacquisitions, impact fees, homeownership counsel benefiting very low, and low and moderate income households.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Excess/Deficiency

Ending Fund Balance

This is an ongoing program and funds not used are rolled over to the next year. Amounts are only budgeted when the agreementsare executed and approved by the City Commission. Economic Development & Revitalization Department oversees this program.

Other Source

City of Miramar 394

State Housing Initiatives Partnership (SHIP) FY 2014 Budget

Revenue Projections


Intergovernmental Revenues334900 State Program-S.H.I.P. - 84,071 - 320,765 -

Sub-total - 84,071 - 320,765 -

Miscellaneous Revenues361100/300 Interest Earn / Net Inc/Dec FMV of Investment 3,868 1,941 - - - 369920 Reimbursed-S.H.I.P. Program 18,177 1,043 - - - 399999 Appropriation Of Fund Balance - - - 69,523 -

Sub-total 22,044 2,983 - 69,523 -

Total 22,044 87,054 - 390,288 -



SHIP 11/12166-43-900-554-000 -93603

603114 Admin Svcs-CRA - - - 4,600 - 604680 Home Repairs - - - 164,598 -

Sub-total - - - 169,198 -

SHIP 12/13166-43-900-554-000 -93604


Sub-total - - - 48,100 -

SHIP 13/14166-43-900-554-000 -93605


Sub-total - - - 172,990 -

Total - - - 390,288 -

610-90-900-554-


Operating Expense3191 Professional Services-Administration 7 17,420 4005 Bank Service Charges 15 - 4680 R & M Home Repairs 917,063 559,015 4912 Foreclosure Prevention 2,500 - 4913 Rental Assistance 2,200 -

Total 921,786 576,435

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2014Budget

FY 2011Actual

FY 2012Actual

Project Number

FY 2014Budget

FY 2013Amended

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 395

Community Development Block Grant






Intergovernmental Revenues 786,596 1,281,528 644,000 1,333,602 729,400




Transfer In - - 27,300 27,300 20,800


Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$

Personnel Services 118,927 104,685 123,900 123,900 130,300

Operating Expense 447,035 1,019,411 497,400 1,102,475 501,400

Capital Outlay 220,634 157,432 - 32,027 68,500

Grants & Aids - - 50,000 102,500 50,000

Total Operating Expenditures 786,596 1,281,528 671,300 1,360,902 750,200


Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$

- - - - -

-$ -$ -$ -$ -$

CDBG 640,915 1,052,519 547,400 1,237,002 619,900

Outreach 118,927 104,685 123,900 123,900 130,300

Disaster Recovery Int. 26,754 124,325 - - -

Total 786,596$ 1,281,528$ 671,300$ 1,360,902$ 750,200$

Position DetailCommunity Outreach Specialist I 1 1 1 1 1

Family Services Superintendent 1 1 1 1 1

Total FTE's 2.0 2.0 2.0 2.0 2.0

FY 2014 Budget

The Community Development Block Grant (CDBG) fund was established to award money to eligible applicants for minor homerepair/weatherization, commercial rehabilitation and to provide for the cost of equipment and renovations for community parks.This program is a Federal entitlement grant program administered by the U.S. Department of Housing and Urban Development.The primary objective of this program is for the development of viable urban communities by providing decent housing, suitableliving environment, and expanding economic opportunities, principally for persons of low and moderate income.

FY 2014Budget

Expenditures by Category

Expenditures by Program

FY 2011Actual

The CDBG Program is a reimbursement grant and an ongoing program. As such, funds not used in one year are rolled over to thenext year. Economic Development & Revitalization Department administers this program, and Social Services Departmentadministers the Youth and Family Outreach Program. The Youth and Family Outreach program is comprised of two (2) full-timebudgeted positions which are partially funded by the grant.

Excess/Deficiency

Ending Fund Balance

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 396

Community Development Block Grant FY 2014 Budget

Revenue Projections


Intergovernmental Revenues331501 Fed Grant-Disaster Relief 26,754 124,325 - - -

Fed Grant-CDBG 759,842 1,157,204 644,000 1,333,602 729,400 Sub-total 786,596 1,281,528 644,000 1,333,602 729,400

Other Source381001 Transfer fr General Fund - - 27,300 27,300 20,800

Sub-total - - 27,300 27,300 20,800

Total 786,596 1,281,528 671,300 1,360,902 750,200

Expenditure Detail BudgetCDBG167-43-900-554-000-


Operating Expense603114 Admin Svcs-CRA - - 128,800 114,047 98,400 603410 Grant Administration - - - 13,671 47,400 604360 Util Connections-Residential - - 50,000 127,609 15,000 604680 Home Repairs - - 218,600 631,521 265,600 604681 Commercial Rehabilitation - - 100,000 215,628 75,000

Sub-total - - 497,400 1,102,475 501,400

Dept Capital Outlay606317 Street Lights And Conduits - - - 18,689 68,500 606319 Park Improvement - - - 13,338 -

- - - 32,027 68,500 Grants & Aids

608270 Small Business Assistance - - 50,000 102,500 50,000 Sub-total - - 50,000 102,500 50,000

Total - - 547,400 1,237,002 619,900

Outreach


Personnel Services601200 Regular Salaries - - 84,200 84,200 83,200 601210 Non-Pensionable Earnings - - 2,000 2,000 2,600 602100 FICA - - 6,600 6,600 6,800 602210 Pension-General - - 7,800 7,800 7,900 602235 Pension-Senior Mgmt. - - - - 13,600 602260 Pension-401 - - 6,500 6,500 - 602265 Pension-457 - - 1,800 1,800 1,800 602305 Health Insurance-HMO - - 400 400 - 602306 Dental Insurance-PPO - - 13,300 13,300 10,600 602307 Dental Insurance-HMO - - 300 300 400 602309 Basic Life Insurance - - - - 300 602311 Long-Term Disability - - 700 700 700 602400 Worker's Compensation - - 300 300 2,400

Total - - 123,900 123,900 130,300

331623

167-43-905-569-000-

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2014Budget

FY 2013Amended

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2013Budgeted

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

City of Miramar 397




Operating Expense4039 CDBG Administration & Planning 116,836 102,734 4681 Commercial Rehabilitation 35,027 357,860 4682 Housing Rehabilitation 240,918 389,492 4721 Small Business Assistance 27,500 45,000

Sub-total 420,281 895,086

Dept. Capital Outlay6315 Forzano Park Lighting - 94,300 6316 Lakeshore Park Court Resurface - 63,132 6502 Miramar Athletic Park 220,634 -

Sub-total 220,634 157,432

Total 640,915 1,052,519

Outreach 620-90-905-559

Personnel Services1200 Regular Salaries 84,699 73,502 1210 Non-Pensionable Earnings 1,250 - 2100 FICA 6,314 5,684 2210 Pension-General 7,809 7,405 2240 Pension-ICMA 5,593 4,087 2280 Pension-Sir Mgmt. - 2,246 2304 Health Insurance-PPO 388 283 2305 Health Insurance-HMO 12,255 10,847 2306 Life & Disability Insurance 387 418 2400 Worker's Comp 233 213

Sub-total 118,927 104,685

Total 118,927 104,685

Disaster Recovery Int.620-90-907-559

Operating Expense4039 CDBG Ad - 6,310 4682 Housing Rehabilitation 26,754 118,015

Total 26,754 124,325

FY 2012Actual

FY 2011Actual

City of Miramar 398




381001

603114

603410

604360

604680

604681

606317

608270

FED GRANT-CDBG: The City of Miramar is an entitlement grantee of federal CDBG funds. Funds received are instrumental in achievingpriority housing and community development goals benefitting the city’s low to moderate income population.

UTIL CONNECTION-RESIDENTIAL: Program to assist low income residents in connecting residential structures to local sewer collection lines.

GRANT ADMINISTRATION: Miscellaneous city administrative costs including grant assistant’s salary, publishing public notices in local newspapers, Fair Housing sponsorship and mailing of documents to Broward County HUD, and legal counsel.

STREET LIGHTS AND CONDUITS: The Forzano light improvement project provides energy efficient improvements through the replacement of lighting at Forzano Park.

SMALL BUSINESS ASSISTANCE: Economic development program that offers financial assistance, goods and/or services to small businesses that will create or retain jobs for lower income persons.

COMMERCIAL REHABILITATION: Commercial façade and code compliance improvements to projects located in areas of low andmoderate income concentration.

TRANSFER FROM GENERAL FUND: This the City's portion of amount not reimbursed by grant.

HOME REPAIRS: Citywide home repair and weatherization assistance program for lower income households.

ADMIN SVCS-CRA: General management, oversight and coordination of the CDBG program and the implementation of the ConsolidatedPlan, including public information and fair housing activities; planning activities include, but are not limited to, the preparation of specialplans, environmental assessments, neighborhood revitalization area plans and management-capacity building activities.

City of Miramar 399

Park Development



Beginning Fund Balance (1,842,699)$ (374,768)$ -$ -$ -$


Permits, Fees, Special Assessment 1,468,058 - - - -




Miscellaneous Revenues 830 - - - -


Total 1,468,888$ -$ -$ -$ -$


Other Operating Expense 957 - - - -

Departmental Capital Outlay - - - - -


Total Operating Expenditures 957 - - - -



Reserve - - - - -


Total 957$ -$ -$ -$ -$

1,467,931 - - - -

(374,768)$ (374,768)$ -$ -$ -$

FY 10 beginning balance restated per CAFR

Revenue Projections

Account # Account TitleLicenses, Permits & Fees

324610 Recreation Impact Fees (Developer) 441,614 - - - - 324611 Park Impact Fees 1,026,444 - - - -

Sub-total 1,468,058 - - - - Miscellaneous Revenues

361100 Interest Earnings 830 - - - - 363400 Recreation Impact Fees - - - - -

Sub-total 830 - - - -

Total 1,468,888 - - - -

Expenditure Budget170-80-800-572 | 599 | 170-90-900-590

Account # Account TitleOther Services & Charges

4300 Utilities 957 - - - - Sub-total 957 - - - -

Total 957 - - - -

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Excess/Deficiency

Ending Fund Balance

In FY 12, this fund was reclassifed as a capital project fund per GASB 54 guidelines. The new fund number is 387.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 400

Debt Service Funds

Deb

tS

erviceF

un

ds

Debt Service

Description




Permits, Fees, Special Assessment 138,976 138,904 127,800 127,800 -





Transfer In 7,297,117 8,371,172 8,601,600 8,601,600 7,542,300 Other Sources - -

Total 7,468,301$ 8,523,153$ 8,748,700$ 8,748,700$ 7,549,800$




Total Operating Expenditures 5,207 7,965 11,800 11,800 10,000

Debt Service 5,611,775 8,333,263 8,736,900 8,736,900 7,539,800


Total 5,616,982$ 8,341,228$ 8,748,700$ 8,748,700$ 7,549,800$

-

1,851,319 181,926 - - -

7,855,780$ 8,037,706$ 8,037,706$ 8,037,706$ 8,037,706$

Revenues by Fund Fund #

Debt Service 201 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700

Flamingo Estates Special Assessment 202 139,263 139,192 128,100 128,100 -

Capital Improvement Rev. Bonds 2005 203 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100

204 - - - - - Total 7,468,301$ 8,523,153$ 8,748,700$ 8,748,700$ 7,549,800$

Expenditures by FundDebt Service 201 1,355,229 1,924,826 2,332,800 2,332,800 1,267,700

Flamingo Estates Special Assessment 202 127,924 127,912 128,100 128,100 -

Capital Improvement Rev. Bonds 2005 203 4,133,828 6,288,490 6,287,800 6,287,800 6,282,100

204 - - - - - 5,616,982$ 8,341,228$ 8,748,700$ 8,748,700$ 7,549,800$

FY 2014 Budget

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2014Budget

Debt Service Funds were established to account for the servicing of general long term general obligation debt not being financedby propriety funds. They are comprised of funds 201, 202, 203 and 204. Fund 201 is the major debt service fund. Fund 202 is forthe Flamingo Estates Bank Note which was retired in FY 13. Fund 203 is for Capital Improvement Revenue Bonds, Series 2005.Fund 204 is for Special Obligation Refunding and Improvement Revenue Bonds, Series 2013.

Excess/Deficiency

Total

Ending Fund Balance

Improvement Revenue Bonds 2013

Improvement Revenue Bonds 2013

City of Miramar 401

Debt Service FY 2014 Budget



Revenues by CategoryGeneral Government Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 28,089 11,442 15,000 15,000 7,500 Transfer In 1,516,700 2,111,472 2,317,800 2,317,800 1,260,200 Other Sources - - - - -

Total 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700

Personnel Services - - - - - Operating Expense 2,742 5,801 10,000 10,000 10,000 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures 2,742 5,801 10,000 10,000 10,000 Capital Improvement Program - - - - - Debt Service 1,352,487 1,919,025 2,322,800 2,322,800 1,257,700 Transfer Out - - - - - Total 1,355,229 1,924,826 2,332,800 2,332,800 1,267,700

Revenue Projections


Misc. Revenues361100/800 Interest Earnings/Inc./Dec FMV Invest 28,089 11,442 15,000 15,000 7,500

Sub-total 28,089 11,442 15,000 15,000 7,500 Other Sources

381001 Transfer in from General Fund 1,516,700 1,504,600 1,509,100 1,509,100 451,100 381385 Transfer in from Street Maintenance Fund - 606,872 808,700 808,700 809,100

Sub-total 1,516,700 2,111,472 2,317,800 2,317,800 1,260,200

Total 1,544,789 2,122,913 2,332,800 2,332,800 1,267,700

Expenditure Detail Budget201‐70‐000‐517‐000‐


Operating Expense604905 Bank Service Charge - - 10,000 10,000 10,000

Sub-total - - 10,000 10,000 10,000 Debt Service

607126 Prin-03 CIP Refinance - - 270,000 270,000 280,000 607130 Princ-08 SunTrust Note - - 586,400 586,400 - 607150 Prin-12 Trans Improve Rev Note - - 665,400 665,400 680,100 607226 Interest-03 CIP Refinance - - 177,900 177,900 168,600 607230 Interest-08 SunTrust Note - - 475,800 475,800 - 607250 Interest-12 Trans Improve Rev Note - - 143,800 143,800 129,000 607322 Admin Costs - - 3,500 3,500 -

Sub-total - - 2,322,800 2,322,800 1,257,700

Total - - 2,332,800 2,332,800 1,267,700

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


This is the City's major debt service fund. Currently, the 2003 CIP Refinance, 2012 BBT Transportation Improvement RevenueNote and related administrative costs are being accounted for in this fund.

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012Actual

FY 2014Budget

City of Miramar 402


BBT Transport Note201‐70‐900‐582


Debt Service7152 Prin-12 Trans Improve Rev Note - 332,000 7252 Interest-12 Trans Improve Rev Note - 72,567

Total - 404,567

Franchise Fee 2003 Refunding201‐70‐912‐582


Debt Service7126 Principal-SunTrust 376,000 - 7225 Interest-SunTrust 7,176 -

Total 383,176 -

Public Service Tax Revenue Refunding Bond 2003201‐70‐913‐582

Operating Expense3191 Prof. Services-Administration 1,750 1,750 4005 Bank Service Charge 496 2,025

Sub-total 2,246 3,775 Debt Service

7226 Interest 2003 CIP Refinance 194,311 186,537 7227 Principal 2003 CIP Refinance 255,000 265,000

Sub-total 449,311 451,537

Total 451,557 455,312

Park Capital Improvement Revenue‐SunTrust Note Series 2008201‐70‐915‐582

Operating Expense4005 Bank Service Charge 496 2,025

Sub-total 496 2,025 Debt Service

7225 Principal 2008 SunTrust-Park Improve. - 557,414 7229 Interest 2008 SunTrust-Park Improve. 520,000 505,507

Sub-total 520,000 1,062,921

Total 520,496 1,064,947

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

City of Miramar 403


Description Fund 202The Flamingo Estates Special Assessment note was retired in FY 2013.


RevenuesGeneral Government Taxes - - - - - Permits, Fees, Special Assessment 138,976 138,904 127,800 127,800 - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 287 288 300 300 - Transfer In - - - - - Total 139,263 139,192 128,100 128,100 -

ExpendituresPersonnel Services - - - - - Operating Expense 104 101 200 200 - Total Operating Expenditures 104 101 200 200 - Debt Service 127,820 127,810 127,900 127,900 - Transfer Out - - - - - Total 127,924 127,912 128,100 128,100 -

Revenue Projections

Account # Sources

Miscellaneous Revenues325100 (363100) Special Assessments 138,976 138,904 127,800 127,800 - 361100/300 Interest Earnings/Inc./Dec FMV Invest 287 288 300 300 -

Total 139,263 139,192 128,100 128,100 -



Operating Expense604905 Bank Service Charge - - 200 200 -

Sub-total - - 200 200 - Debt Service

607122 Prin-Flamingo Estates Note - - 122,500 122,500 - 607222 Interest-Flamingo Estates Note - - 4,400 4,400 - 607322 Admin Costs - - 1,000 1,000 -

Sub-total - - 127,900 127,900 -

Total - - 128,100 128,100 -

202‐70‐911‐582Operating Expense

4005 Bank Service Charge 104 101 Sub-total 104 101 Debt Service

7122 Prin-Flamingo Estates Note 111,485 116,820 7222 Interest-Flamingo Estates Note 15,357 10,012 7322 Admin Cost 978 978

Sub-total 127,820 127,810

Total 127,924 127,912

FY 2014Budget

FY 2012Actual

FY 2013Amended

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2014Budget

FY 2013Budgeted

City of Miramar 404



RevenuesGeneral Government Taxes - - - - -





Miscellaneous Revenues 3,831 1,348 4,000 4,000 - Transfer In 5,780,417 6,259,700 6,283,800 6,283,800 6,282,100 Total 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100

Expenditures Personnel Services - - - - - Operating Expense 2,361 2,063 1,600 1,600 - Total Operating Expenditures 2,361 2,063 1,600 1,600 - Capital Improvement Program - - - - - Debt Service 4,131,468 6,286,428 6,286,200 6,286,200 6,282,100 Transfer Out - - - - - Total 4,133,828 6,288,490 6,287,800 6,287,800 6,282,100

Revenue Projections


Miscellaneous361100/300 Interest Earnings/Inc./Dec FMV Invest 3,831 1,348 4,000 4,000 -

Sub-total 3,831 1,348 4,000 4,000 - Other Sources

381001 Transfer in from General Fund 5,351,000 4,952,900 4,527,000 4,527,000 4,679,800 381386 Transfer in from Public Safety CIP Fund - - 450,000 450,000 295,500 381425 Transfer in from Cultural Affairs 429,417 1,306,800 1,306,800 1,306,800 1,306,800

Sub-total 5,780,417 6,259,700 6,283,800 6,283,800 6,282,100

Total 5,784,249 6,261,048 6,287,800 6,287,800 6,282,100



Operating Expense 604905 Bank Service Charge - - 1,600 1,600 -

Subtotal - - 1,600 1,600 - Debt Service

607129 Principal-05 Capital Improve Rev. Bond - - 2,260,000 2,260,000 2,335,000 607229 Interest-05 Capital Improve Rev. Bond - - 4,024,700 4,024,700 3,947,100 607322 Admin Costs - - 1,500 1,500 -

Subtotal - - 6,286,200 6,286,200 6,282,100

Total - - 6,287,800 6,287,800 6,282,100


3191 Prof. Services-Administration 1,425 1,425 4005 Bank Service Charge 936 638

Subtotal 2,361 2,063 Debt Service

7129 Principal-2005 Capital Improve. Rev. Bond - 2,190,000 7226 Interest Capital Improve. Rev. Bond 4,131,468 4,096,428

Subtotal 4,131,468 6,286,428

Total 4,133,828 6,288,490

FY 2012Actual

FY 2014Budget

FY 2011Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Description Fund 203This fund was established to account for the debt service on the 100 million Capital Improvement Revenue Bonds, Series 2005.This revenue bond replaces the 35 million bank loan and also provided additional funds for other projects.

City of Miramar 405



RevenuesGeneral Government Taxes - - - - -





Miscellaneous Revenues - - - - - Transfer In - - - - - Total - - - - -

Expenditures Personnel Services - - - - - Operating Expense - - - - - Total Operating Expenditures - - - - - Capital Improvement Program - - - - - Debt Service - - - - - Transfer Out - - - - - Total - - - - -

Revenue Projections


Miscellaneous361100/300 Interest Earnings/Inc./Dec FMV Invest - - - - -

Sub-total - - - - - Other Sources

381001 Transfer in from General Fund - - - - - Sub-total - - - - -

Total - - - - -



Operating Expense 604905 Bank Service Charge - - - - -

Subtotal - - - - - Subtotal

607151 Principal-13 Improve Revenue Bonds - - - - - 607251 Interest-13 Improve Revenue Bonds - - - - - 607322 Admin Costs - - - - -

Subtotal - - - - -

Total - - - - -

Description Fund 204‐CIP Revenue Bonds 2013

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established to account for capital projects associated with CIP revenue bonds issued in 2013.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

City of Miramar 406



361100/800

381385

607126607226607129607229

607130607230

607150607250

607151607251

607322

381425

TRANSFER IN FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay debt service. Franchise Fee2003 Refunding is pledged by Franchise Fee Electric revenues.

381001

381001

INTEREST EARNING/INC/DEC FMV INVEST: Revenue received from interest or increase/decrease in fair market value of investment.Net amount is indicated.

381386

TRANSFER IN FROM STREET MAINTENANCE FUND: Funds transferred to service the 2012 Transportation Improvement RevenueNote.

TRANSFER FROM GENERAL FUND: This transfer is for a portion of revenues that are pledged to pay the debt service.

PRIN & INTEREST-08 SUNTRUST NOTE: These expenditures are for the principal and interest for the SunTrust note for parkimprovement.

PRIN & INTEREST-12 TRANSPORTATION IMPROVEMENT REVENUE NOTE: These expenditures are for the principal and interest forthe 2012 transportation improvement revenue note

TRANSFER FROM PUBLIC SAFETY CIP: This transfer is for the Public Safety Capital Improvement debt service.

TRANSFER FROM CULTURAL AFFAIRS: This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond

PRIN & INTEREST-13 CIP REVENUE BOND: These expenditures are for the principal and interest for the 2013 CIP Revenue Bondsissued for various capital projects.

PRIN & INTEREST CAPITAL IMPROVE REVENUE BOND: In September 2005, the City issued a Capital Improvement Revenue Bond,series 2005 for various capital projects. Principal and interest are paid semi-annually on April 1 and October 1 through October 2035.

PRIN & INTEREST-03 CIP REFINANCE: These expenditures are for the principal and interest of refunding bonds.

ADMIN COST: This expenditure is for debt service administration cost.

City of Miramar 407

Capital Projects Funds

Cap

ital Pro

jectsF

un

ds

Capital Projects Funds

Description

Revenues & Expenditures Summary

Revenues by CategoryGeneral Taxes - - - 2,015,800 2,118,000 Permits, Fees, Special Assessment - 1,390,057 1,397,000 1,397,000 285,000 Intergovernmental Revenues 36,939 2,727,975 2,784,700 768,900 777,600 Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 35,420 65,918 54,700 54,700 17,000 Transfer In 4,331,687 11,196,800 771,500 1,483,300 110,000 Other/Loan Proceeds - 795,405 - - - Appropriation of Fund Balance/Carryover - 7,084,000 4,249,700 25,926,529 474,800 Total 4,404,046$ 23,260,155$ 9,257,600$ 31,646,229$ 3,782,400$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense 618 48,327 8,600 82,209 2,900 Capital Outlay - 16,391 - - - Grants & Aids - - - - - Total Operating Expenditures 618 64,718 8,600 82,209 2,900 Capital Improvement Program 2,020,870 5,990,637 5,885,000 28,200,019 290,000 Debt Service - - - - - Reserve - - 162,700 162,700 - Transfer Out - 2,438,051 3,201,300 3,201,300 3,489,500 Total 2,021,488$ 8,493,407$ 9,257,600$ 31,646,229$ 3,782,400$

Revenues by Fund Fund #Street Construction & Maintenance 385 - 9,826,968 5,213,300 11,321,778 3,000,400 Public Safety CIP 386 - 358,845 1,980,500 1,980,500 671,600 Park Development 387 - 1,042,423 1,112,800 1,162,800 400

388 - - - - - 390 1,231,687 - - - -

Capital Projects 395 3,172,359 12,031,919 951,000 17,181,151 110,000 Total 4,404,046$ 23,260,155$ 9,257,600$ 31,646,229$ 3,782,400$

Expenditures by FundStreet Construction & Maintenance 385 - 2,522,699 5,213,300 11,321,778 3,000,400 Public Safety CIP 386 - 482 1,980,500 1,980,500 671,600 Park Development 387 - 405 1,112,800 1,162,800 400

388 - - - - - 390 73,829 - - - -

Capital Projects 395 1,947,658 5,969,821 951,000 17,181,151 110,000 Total 2,021,488$ 8,493,407$ 9,257,600$ 31,646,229$ 3,782,400$

FY 2014 Budget

Capital Improvement Revenue Bonds '05

Capital Improvement Revenue Bonds '05

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

These funds were established to account for financial resources used for the acquisition and/or construction of major capital assetswith the City, except for those financed by proprietary funds. Currently, the City has five (5) capital project funds: StreetConstruction and Maintenance, Public Safety CIP, Park Development, Improvement Revenue Bonds 2013 and Capital Projects.

Improvement Revenue Bonds '13

Improvement Revenue Bonds '13

City of Miramar 408

Street Construction and Maintenance



Beginning Fund Balance * -$ 2,465,850$ 9,770,120$ 9,770,120$ 1,238,642$

Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - 2,727,975 2,784,700 2,784,700 2,895,600 Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 14,994 5,600 5,600 5,600 Transfer In - - - - - Appropriation of Fund Balance/Carryover - 7,084,000 2,423,000 8,531,478 99,200 Total -$ 9,826,968$ 5,213,300$ 11,321,778$ 3,000,400$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 45,390 2,000 75,609 2,000 Capital Outlay - 16,391 - - - Grants & Aids - - - - - Total Operating Expenditures - 61,781 2,000 75,609 2,000 Capital Improvement Program - 22,866 2,460,000 8,494,869 180,000 Debt Service - - - - - Other Source - - - - - Transfer Out - 2,438,051 2,751,300 2,751,300 2,818,400 Total -$ 2,522,699$ 5,213,300$ 11,321,778$ 3,000,400$

- 7,304,270 - (8,531,478) (99,200)

-$ 9,770,120$ 9,770,120$ 1,238,642$ 1,139,442$

* Prior years info in Fund 120

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Expenditures will be accounted for in the General Fund by designating specific expenditure accounts in the Public WorksDepartment, Street Maintenance Program and the Capital Improvement Program. Transfer to the General Fund will be madequarterly to reimburse the fund for actual expenditures made from the designated expenditure accounts.

This fund was established to account for the City's proportional share of state revenue sharing and local option gas tax funds, inaccordance with State Statute 336.59. Funds are restricted for the improvement and maintenance of roads and streets within theCity.

In FY 2012, this fund was reclassified from a special revenue fund to a capital project fund per GASB 54 guidelines.

Excess/Deficiency

Ending Fund Balance

City of Miramar 409

Street Construction and Maintenance FY 2014 Budget

Revenue Projections


Intergovernmental Revenues312410 Local Option Gas Tax-First (1 to 6 cents) - 2,103,416 1,173,700 1,173,700 1,231,700 312420 Local Option Gas Tax-Second (1 to 5 cents) - - 842,100 842,100 886,300 335120 State Revenue Sharing Proceeds - 624,559 768,900 768,900 777,600

Sub-total - 2,727,975 2,784,700 2,784,700 2,895,600 Miscellaneous Revenues

361300/10/800 Interest Earnings/Inc/Dec FMV Invest - 14,994 5,600 5,600 5,600 Sub-total - 14,994 5,600 5,600 5,600 Other Sources

384200 Loan Proceeds - 7,084,000 - - - 399900 CIP Carryover - - 6,108,478 - 399999 Appropriation of Fund Balance - - 2,423,000 2,423,000 99,200

Sub-total - 7,084,000 2,423,000 8,531,478 99,200

Total - 9,826,968 5,213,300 11,321,778 3,000,400

Expenditure Detail Budget385-various


606317 Street Lights And Conduits 73,609 - 604905 Bank Service Charge - - 2,000 2,000 2,000

Sub-total - - 2,000 75,609 2,000

Capital Improvement ProjectsWWTP Expansion IRI-53005385-53-800-545-000-

606502 Plans/Design/Engineer - - - 50,000 - 606510 Construction - - - 800,000 - 606520 CIP Contingencty - - - 50,000 -

Sub-total - - - 900,000 -

Miramar Streetscape Imprv IRI-52007385-53-800-541-000-

606510 Construction - - - 1,693,626 - 606511 Furniture & Fixtures - - - 3,000 - 606520 CIP Contingencty - - - 150,000 -

Sub-total - - - 1,846,626 -

Pembroke Rd Overpass: IRI-52008385-53-801-541-000-

606510 Construction - - 180,000 360,000 180,000 Sub-total - - 180,000 360,000 180,000

Miramar PKWY Resurface IRI-52017385-53-802-541-000-

606502 Plans/Design/Engineer - - - 36,471 - 606505 Permits - - - 5,000 - 606510 Construction - - - 600,000 - 606520 CIP Contingencty - - - - -

Sub-total - - - 641,471 -

Pembroke Rd Noise Wall IRI-52018385-53-803-541-000-

606502 Plans/Design/Engineer - - - 16,772 - 606505 Permits - - - 5,000 - 606510 Construction - - - 455,000 -

Sub-total - - - 476,772 -

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Operating Expense: 385-90-000-519-000-

Project Number

City of Miramar 410




Road Resurfacing IRI-52022385-53-804-541-000-

606502 Plans/Design/Engineer - - - 39,000 - 606510 Construction - - - 1,161,000 -

Sub-total - - - 1,200,000 -

Miramar PKWY Resurface IRI-52023385-53-805-541-000-

606502 Plans/Design/Engineer - - - 20,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 625,000 -

Sub-total - - - 650,000 -

Bass Creek Rd Improv IRI-52024385-53-806-541-000-

606502 Plans/Design/Engineer - - - 60,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 25,000 - 606520 CIP Contingencty - - - 50,000 -

Sub-total - - - 140,000 -

385-53-807-541-000- IRI-52025606502 Plans/Design/Engineer - - 25,000 25,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 150,000 150,000 -

Sub-total - - 180,000 180,000 -

Pembroke Road Widening: 385-53-808-541-000- IRI-52026

606502 Plans/Design/Engineer - - 250,000 250,000 - 606510 Construction - - 1,750,000 1,750,000 - 606520 Contingency - - 100,000 100,000 -

Sub-total - - 2,100,000 2,100,000 -

Transfer: 385-90-000-581-000-691001 Trfr to General Fund - - 1,942,600 1,942,600 2,009,300 691201 Trfr to Debt Service Fund - - 808,700 808,700 809,100

Sub-total - - 2,751,300 2,751,300 2,818,400

Total - - 5,213,300 11,321,778 3,000,400

Operating Expense3190 Prof Svcs-Other - 43,739 4005 Bank Service Charge - 1,651

Sub-total - 45,390 Dept Capt Outlay

6218 Miramar Blvd St Lights - 16,391 Sub-total - 16,391 CIP

6671 Mir Pky Resurface - 6,264 6671 Noise Wall - 13,228 6674 Mir Gateway/Streetscape - 3,374

Sub-total - 22,866 Transfer

9110 Transfer to General Fund - 1,831,180 9201 Transfer to Debt Service Fund - 606,872

Sub-total - 2,438,051

Total - 2,522,699

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Project Number

Traffic Signal-Silver Shores Blvd & Pemb Rd:

City of Miramar 411



Account # Title and DescriptionRevenue

335120

361300/10/800

399999

Expense606510

604905

691001

691201

312410 & 312420

STATE REVENUE SHARING PROCEEDS: State of Florida distributes revenues collected to local governments per the 1972Florida Revenue Sharing Act. 73.37% of the revenues received are from sales and use tax collections and are included in theGeneral Fund and 26.61% are from the fuel tax on motor fuel and are included in the Street Maintenance Fund. The fuel taxrelated funds are authorized to be used for roadway and transportation maintenance. More information about this revenuesource can be found in the Local Government Information Handbook published by the Florida Office of Economic &Demographic Research.

TRANSFER TO DEBT SERVICE: Funds transfered to service the 2012 Transportation Improvement Revenue Note.

PEMBROKE ROAD OVERPASS: This project will provide an alternate route to access the western areas of Miramar andPembroke Pines and will relieve traffic congestion along Miramar Parkway.

LOCAL OPTION GAS TAX-FIRST/SECOND: This relates to the 1 to 6 Cents Local Option Fuel Tax. Revenues received inthis category are distributed to municipalities from the Local Option Gas Tax Trust Fund that was also established to providemonies restricted for use on street related projects. This fuel tax is authorized to be used for roadway and right-of-way

APPROPRIATION OF FUND BALANCE: Fund balance to be used to fund the various capital projects planned.

TRANSFER TO GENERAL FUND: This includes funds transfered to the General Fund for the purposes of roadway and right-of-way maintenance.

INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.

BANK SERVICE CHARGE: Bank service charges for handling of accounts.

City of Miramar 412



Beginning Fund Balance * -$ 2,725,350$ 3,083,713$ 3,083,713$ 1,401,013$

Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - 348,217 285,000 285,000 285,000 Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 10,628 12,800 12,800 11,000 Transfer In - - - - - Appropriation of Fund Balance/Carryover - - 1,682,700 1,682,700 375,600 Total -$ 358,845$ 1,980,500$ 1,980,500$ 671,600$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 482 500 500 500 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - 482 500 500 500 Capital Improvement Program - - 1,530,000 1,530,000 - Debt Service - - - - - Reserve - - - - - Transfer Out - - 450,000 450,000 671,100 Total -$ 482$ 1,980,500$ 1,980,500$ 671,600$

- 358,363 - (1,682,700) (375,600)

-$ 3,083,713$ 3,083,713$ 1,401,013$ 1,025,413$


This fund was established to account for impact fees derived from new development and restricted by Ordinance for Police,Fire and Emergency Medical Services Capital Improvements, including buildings and equipment. These funds provide afunding source to assist the City in providing police, fire and emergency medical services capital improvements required bygrowth of development.

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget


Public Safety CIP

Excess/Deficiency

Ending Fund Balance

City of Miramar 413

FY 2014 BudgetPublic Safety CIPRevenue Projections


Licenses, Permits & Fees324110 Impact Fees-Police-Residential - 153,116 145,000 145,000 $145,000324115 Impact Fees-Fire-Residential - 195,101 140,000 140,000 $140,000

Sub-total - 348,217 285,000 285,000 285,000 Miscellaneous Revenues

361100/800 Interest Earnings/Inc/Dec AM Value - 10,628 12,800 12,800 $11,000Sub-total - 10,628 12,800 12,800 11,000 Other Sources

399999 Appropriation of Fund Balance - - 1,682,700 1,682,700 375,600 Sub-total - - 1,682,700 1,682,700 375,600

Total - 358,845 1,980,500 1,980,500 671,600



604905 Bank Service Charge - - 500 500 500 Sub-total - - 500 500 500

Capital Improvement Projects

386-53-800-521-000- BI-53006606502 Plans/Design/Engineer - - 200,000 200,000 - 606505 Permits - - 30,000 30,000 -

386-53-800-522-000- BI-53006606510 Historic Mir Neighborhood Streetlight Upgrade - - 1,200,000 840,000 - 606520 Contingency - - 100,000 100,000 -

Sub-total - - 1,530,000 1,170,000 -

386-53-801-522-000- BI-53011606502 Plans/Design/Engineer - - - 30,000 - 606505 Permits - - - 15,000 - 606510 Construction - - - 234,000 - 606511 Furniture - - - 30,000 - 606520 Contingency - - - 51,000 -

Sub-total - - - 360,000 -

Transfer: 386-90-000-581-000-691201 Trfr to Debt Service Fund - - 450,000 - - 691203 Trfr to Debt Svc-Capital Improve Rev Bond - - - 450,000 295,500 691410 Trfr to Utility Fund - - - - 375,600

Sub-total - - 450,000 450,000 671,100

Total - - 1,980,500 1,980,500 671,600

386-90-900-590Other Charges & Services

4005 Bank Service Charge - 482 Total - 482



324115

361100/800

604905

691203

SWAT & Specialty Vehicles Staging Facility

Project Number

IMPACT FEES-FIRE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that will fundadditional fire related capital items caused by the impact of the increased demand for services on the community.

Operating Expense: 386-90-000-519-000-

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

Temporary Fire Station 107

INTEREST EARNINGS/INC/DEC FMV INVEST: Earned Interest and Net increase/decrease in Fair Market Value of assets.


TRANSFER TO DEBT SERVICE-CAPITAL IMPROVEMENT REVENUE BOND: This transfer is for debt service for public safety facilities.

FY 2014 Budget

FY 2013 Amended

FY 2014 Budget

IMPACT FEES-POLICE-RESIDENTIAL: This line item was implemented to generate a revenue source paid by new development that willfund additional police related capital items caused by the impact of the increased demand for services on the community.

FY 2013 Budgeted

FY 2013 Amended

FY 2011 Actual

FY 2012 Actual

City of Miramar 414

Park Development



Beginning Fund Balance -$ (374,768)$ 667,250$ 667,250$ 617,250$

Revenues by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - 1,041,840 1,112,000 1,112,000 - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - 583 800 800 400 Transfer In - - - - - Appropriation of Fund Balance - - - 50,000 - Total -$ 1,042,423$ 1,112,800$ 1,162,800$ 400$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense - 405 100 100 400 Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - 405 100 100 400 Capital Improvement Program - - 950,000 1,000,000 - Debt Service - - - - - Reserve - - 162,700 162,700 - Transfer Out - - - - - Total -$ 405$ 1,112,800$ 1,162,800$ 400$

- 1,042,018 - (50,000) -

-$ 667,250$ 667,250$ 617,250$ 617,250$


Excess/Deficiency

Ending Fund Balance

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established specifically to collect park and recreation impact fees to be used for capital improvements anddevelopment to the City's parks, recreational facilities and new park sites.


City of Miramar 415

Park Development FY 2014 Budget

Revenue Projections


Permits, Fees, Special Assessment324610 Impact Fees-Recreation-Dev - 124,327 261,900 261,900 - 324611 Impact Fees-Park - 917,513 850,100 850,100 -

Sub-total - 1,041,840 1,112,000 1,112,000 - Miscellaneous Revenues

361100/800 Interest Earnings/Inc./Dec AM Value - 583 800 800 400 Sub-total - 583 800 800 400 Other Sources

399999 Appropriation Of Fund Balance - - - 50,000 - Sub-total - - - 50,000 -

Total - 1,042,423 1,112,800 1,162,800 400



Operating Expense: 387-90-000-519-000-604905 Bank Service Charge - - 100 100 400

Sub-total - - 100 100 400

Capital Improvement Projects

387-53-802-572-000-606510 CIP-Construction - - - 50,000 -

Sub-total - - - 50,000 -

387-53-800-572-000- BI-51006606502 Plans/Design/Engineer - - 75,000 335,000 - 606505 Permits - - 20,000 20,000 - 606510 Construction - - 525,000 415,000 - 606520 Contingency - - 280,000 130,000 -

Sub-total - - 900,000 900,000 -

387-53-801-572-000- BI-51007606501 Pre-Construction - - 50,000 50,000 -

Sub-total - - 50,000 50,000 -

Other Source609906 Renewal & Replacement Reserve - - 162,700 162,700 -

Sub-Total - - 162,700 162,700 -

Total - - 1,112,800 1,162,800 400

387-90-900-590


Operating Expense4005 Bank Service Charge - 405

Total - 405



604905

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Monarch Lakes Park

Project Number

FY 2014Budget

FY 2014Budget

Amphitheater at Regional Park

Ansin Sports Complex Phase II

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2012Actual

APPROPRIATION OF FUND BALANCE: This appropriation is used to balance the budget when there is not sufficient revenue to cover expenditures, provided there is available funding in the Fund Balance.


City of Miramar 416

CIP Bonds, 2013




Revenue by CategoryGeneral Taxes - - - - -







Total - - - - -


Operating Expense - - - - -



Total Operating Expenditures - - - - -




Total - - - - -

- - - - -

-$ -$ -$ -$ -$

FY 2014 Budget

This special obligation refunding and improvement revenue bonds fund was established in FY 2013 to account for variouscapital projects.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Excess/Deficiency

Ending Fund Balance

City of Miramar 417

Capital Improvement Revenue Bonds, 2005



Beginning Fund Balance (1,157,858)$ -$ -$ -$ -$

Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues - - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues - - - - - Transfer In 1,231,687 - - - - Appropriation of Fund Balance - - - - - Total 1,231,687$ -$ -$ -$ -$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense - - - - - Capital Outlay - - - - - Grants & Aids - - - - - Total Operating Expenditures - - - - - Capital Improvement Program 73,829 - - - - Debt Service - - - - - Transfer Out - - - - - Total 73,829$ -$ -$ -$ -$

1,157,858 - - - -

-$ -$ -$ -$ -$

Revenue Projections

Account # Account TitleOther Sources

381150 Transfer in from General Fund 1,231,687 - - - - Sub-total 1,231,687 - - - -

Total 1,231,687 - - - -

Expenditure Detail Budget390-80-800-Various

Account # Account TitlePolice - 521

6365 Public Safety Complex (BI-5) 13,696 - - - - Sub-total 13,696 - - - - Fire - 522

6363 Fire-Rescue Admin. Bldg. Add. (BI-10) 17,648 - - - - 6370 Fire-Rescue Admin. Bldg. Renovations - - - -

Sub-total 17,648 - - - - Public Works - 539

6656 SW 145th Ave Wetld Mitigation (IRI-30) 3,000 - - - - Sub-total 3,000 - - - -

Recreation - 5726519 Ansin Sports Complex (PF-2) 3,998 - - - -

Sub-total 3,998 - - - - Non-Departmental - 590

6706 Cultural Arts Center (BI-1) 35,487 - - - - Sub-total 35,487 - - - -

73,829 - - - -

FY 2013Amended

FY 2014Budget

FY 2014 Budget

This fund was established in FY 2006 to account for proceeds and expenditures associated with the $100 million 2005Revenue Bond issued for Capital Projects and to payoff the $35 million bank loan that was used to start capital projects.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2011Actual

Excess/Deficiency

Ending Fund Balance

FY 2014Budget

City of Miramar 418




Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment - - - - - Intergovernmental Revenues 36,939 - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 35,420 39,714 35,500 35,500 - Transfer In 3,100,000 11,196,800 771,500 1,483,300 110,000 Other Source - 795,405 - - - Appropriation of Fund Balance/Carryover - - 144,000 15,662,351 - Total 3,172,359$ 12,031,919$ 951,000$ 17,181,151$ 110,000$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense 618 2,050 6,000 6,000 - Capital Outlay - - - - - Total Operating Expenditures 618 2,050 6,000 6,000 - Capital Improvement Program 1,947,040 5,967,771 945,000 17,175,151 110,000 Debt Service - - - - - Transfer Out - - - - - Total 1,947,658$ 5,969,821$ 951,000$ 17,181,151$ 110,000$

1,224,701 6,062,098 - (15,662,351) -

10,764,853$ 16,827,316$ 16,827,316$ 1,164,965$ 1,164,965$

FY 11 balance restated in CAFR

Revenue Projections


Intergovernmental 334817 Brow Cty Grt-Everglades High School 36,939 - - - -

Sub-total 36,939 - - - - Miscellaneous

361100 Interest Earnings/Net Apprec Market Value 35,420 39,714 35,500 35,500 - Sub-total 35,420 39,714 35,500 35,500 - Other Sources

381001 Transfer in from General Fund 3,100,000 11,196,800 771,500 1,456,500 110,000 381410 Trfr Fr Utility Fund - - - 26,800 - 384200 Loan Proceeds - 795,405 - - - 399900 CIP Carryover - - - 15,518,351 - 399999 Appropriation of Fund Balance - - 144,000 144,000 -

Sub-total 3,100,000 11,992,205 915,500 17,145,651 110,000

Total 3,172,359 12,031,919 951,000 17,181,151 110,000

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2011Actual

FY 2014Budget

FY 2014Budget

FY 2014 BudgetCapital Projects Fund

Excess/Deficiency

Ending Fund Balance

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

This fund was established to account for financial resources used for the acquisition and/or construction of major capital assetswithin the City.

City of Miramar 419




Operating Expense: 395-90-000-519-000604905 Bank Service Charge - - 6,000 6,000 -

Sub-Total - - 6,000 6,000 - Capital ImprovementVizcaya Park395-53-800-572-000 BI-51001

606502 CIP-Plan/Design/Eng - - - 187,823 - 606505 CIP-Permits - - - 7,258 - 606510 CIP-Construction - - - 210,665 - 606511 CIP-Furniture & Fixtures - - - 42,951 - 606513 CIP-Landscaping - - - 37,501 - 606520 CIP-Contingency - - - 80,000 -

Sub-total - - - 566,198 - Mir. Regional Pk. Ph II395-53-801-572-000 BI-51002

606502 CIP-Plan/Design/Eng - - - 31,385 - 606505 CIP-Permits - - - 4,495 - 606510 CIP-Construction - - - 364,713 - 606520 CIP-Contingency - - - 65,000 -

Sub-total - - - 465,593 - Various Park Improv395-50-800-572-000 BI-51003

606510 CIP-Construction - - - 21,684 - 606511 CIP-Furniture & Fixtures - - - 105,616 -

Sub-total - - - 127,300 - 19th St. Park395-53-802-572-000 BI-51004

606502 CIP-Plan/Design/Eng - - - 10,000 - 606505 CIP-Permits - - - 15,000 - 606510 CIP-Construction - - - 49,700 - 606513 CIP-Landscaping - - - 4,100 - 606520 CIP-Contingency - - - 4,600 -

Sub-total - - - 83,400 - Ansin Sports Cmplx. Phase II395-53-803-572-000 BI-51005


Sub-total - - - 611,036 - Fairway Park395-53-804-572-000 BI-51008-

606510 CIP-Construction - - - 36,100 - Sub-total - - - 36,100 - Amphitheater @ Shirley Branca395-53-805-572-000 BI-51009

606502 CIP-Plan/Design/Eng - - - 100,000 - 606505 CIP-Permits - - - 10,000 - 606520 CIP-Contingency - - - 10,000 -

Sub-total - - - 120,000 - Mir. Pkwy. Streetscape Improv395-53-800-541-000 BI-52007


Sub-total - - - 337,847 - City Hall Renov & Improv.395-53-800-539-000 BI-52031-

606502 CIP-Plan/Design/Eng - - - 18,500 - 606505 CIP-Permits - - - 2,500 - 606510 CIP-Construction - - - 60,900 - 606511 CIP-Furniture Fixtures & Equip - - - 28,000 -

Sub-total - - - 109,900 -

FY 2014Budget

FY 2012Actual

FY 2013Amended

FY 2011Actual

Project Number

FY 2013Budgeted

City of Miramar 420



Historic Miramar Neighborhood Streetlight Upgrade395-50-800-541-000 BI-52034

606502 CIP-Plan/Design/Eng - - - - 15,000 606510 CIP-Construction - - - - 85,000 606520 CIP-Contingency - - - - 10,000

Sub-total - - - - 110,000 Police Headquarters 395-53-800-521-000 BI-53001

606500 CIP-Land Acquisition - - - 4,988,600 - 606502 CIP-Plan/Design/Eng - - - 1,870,970 - 606505 CIP-Permits - - - 400,000 - 606510 CIP-Construction - - - 3,957,680 -

Sub-total - - - 11,217,250 - Fairway Pk. Childcare Fac.395-53-800-569-000 BI-53007

606502 CIP-Plan/Design/Eng - - 75,000 75,000 - 606505 CIP-Permits - - 15,000 15,000 - 606510 CIP-Construction - - 360,000 360,000 -

Sub-total - - 450,000 450,000 - CSI Facility395-53-801-521-000 BI-53008

606502 CIP-Plan/Design/Eng - - 200,000 200,000 - 606505 CIP-Permits - - 25,000 25,000 -

Sub-total - - 225,000 225,000 - Historic Distr. PD. Substation395-53-802-521-000 BI-53009

606502 CIP-Plan/Design/Eng - - 240,000 240,000 - 606505 CIP-Permits - - 30,000 30,000 -

Sub-total - - 270,000 270,000 - Vehicle Overflow Parking395-53-800-545-000 BI-53010-

606502 CIP-Plan/Design/Eng - - - 15,700 - Sub-total - - - 15,700 - ERP Project395-10-800-513-000 BI-54002

606515 CIP-Professional Fees - - - 673,607 - 606517 CIP-Implementation Fees - - - 752,024 - 606810 Software Application - - - 604,196 -

Sub-total - - - 2,029,827 - Soc. Svcs. Bus Replacement395-50-800-544-000 BI-54004

606514 CIP-Vehicles - - - 450,000 - Sub-total - - - 450,000 - ALS Ambulance 2012395-30-800-522-000- BI-54005

606514 CIP-Vehicles - - - 60,000 - Sub-total - - - 60,000 - Police Headquarters: 395-53-800-521-000

606510 Construction BI-53001 - - 771,500 771,500 - Sub-Total - - 771,500 771,500 -

Total - - 951,000 17,181,151 110,000

FY 2014Budget

Project Number

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 421

FY 2014 BudgetCapital Projects FundExpenditure Detail Budget395-Various


Operating Expense-395-90-900-5904005 Bank Service Charge 618 2,050

Sub-Total 618 2,050

Capital Improvement

Steam (ERP System): 395-10-027-5136678 Application Software - 593,605 6679 Professional Fees - 327,593 6680 Implementation Fees 15,584 265,176

Sub-total 15,584 1,186,373 Vehicle Leased Purchased: 395-30-037-522

6660 Vehicle Lease/Purchase - 795,405 Sub-total - 795,405 Vizcaya Park: 395-50-001-572

6671 Plans/Design/Engineer 103,869 74,152 6673 Permits 52,655 5,042 6674 Construction 1,228,559 2,459,039 6675 Furniture & Fixtures - 152,049 6676 Landscape - 12,499 6677 Contingencies - 20,000

Sub-total 1,385,083 2,722,781 Vehicle Overflow Park:395-50-004-545

6671 Plans/Design/Engineer - 3,900 Sub-total - 3,900 Miramar Gateway Streetscape: 395-50-005-541

6671 Plans/Design/Engineer 21,865 64,953 6673 Permits 226 664 6674 Construction - 42,606 6677 Contingencies - 3,021

Sub-total 22,091 111,244 Bass Creek Road: 395-50-006-541

6673 Permits 420 - Sub-total 420 - Police Headquarters: 395-50-009-521

6671 Plans/Design/Engineer - 2,850 6672 Land Acquisition - 11,400

Sub-Total - 14,250 Park Improvement: 395-50-020-572

6674 Construction 157,375 22,550 6675 Furniture & Fixtures 165,982 15,480

Sub-total 323,358 38,030 Everglades HS Field Light: 395-50-021-572

6671 Plans/Design/Engineer 210 - 6673 Permits 85 - 6674 Construction 70,128 - 6676 Landscape 2,496 -

Sub-total 72,919 - Mir Reg Prk Phase 3: 395-50-025-572

6671 Plans/Design/Engineer - 3,615 6673 Permits 1,250 16,505 6674 Construction 126,335 1,036,703

Sub-total 127,585 1,056,823 Ansin Sports Complex 2: 395-50-026-572

6671 Plans/Design/Engineer - 38,964 Sub-total - 38,964

Total 1,947,658 5,969,821


381001

606502606510606520

HISTORIC MIRAMAR NEIGHBORHOOD STREETLIGHT UPGRADE: Replacement of existing light fixtures, due to age and condition, withthe new energy saving technology will provide better illumination, lower energy cost and longer life with less maintenance. This project willreplace the old fixtures over the next 5 years. If not funded, the City can expect more reports of streetlight outages and a significant increasein staff and contractor time to make repairs.

TRANSFER FROM GENERAL FUND: This represents a transfer from the General Fund for CIP project.

FY 2011Actual

FY 2012Actual

City of Miramar 422

Enterprise Funds

En

terprise F

un

ds

Utility Fu

nds

Utility Fund

Revenues and Expenditures Summary

Beginning Fund Balance $188,230,712 185,090,229 182,879,005 182,879,005 182,403,674

RevenuesCurrent Revenues 32,901,330 35,611,118 31,733,200 31,733,200 32,947,200 Transfer In 37,819 1,888 - - 1,237,800 Appropriation of Fund Balance - - - 475,330 732,200 Total 32,939,149$ 35,613,006$ 31,733,200$ 32,208,530$ 34,917,200$

ExpendituresDepartmental

Financial Services-Utility Billing 922,372 877,009 1,031,500 1,031,500 1,247,200 Engineering Services 1,666,393 1,400,086 1,496,700 1,496,700 2,126,600 Utilities 18,599,485 17,969,911 17,621,400 17,666,117 18,538,300

21,188,250 20,247,006 20,149,600 20,194,317 21,912,100 Non-Departmental

Non-Departmental 4,377,899 3,977,641 4,909,700 4,962,083 5,412,800 Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000 Transfers to Other Funds 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800 Other 8,212,191 8,649,518 342,200 342,200 39,500

14,880,861 16,780,838 9,723,600 9,809,500 9,870,100 Capital Improvement (CIP)

Engineering Services - - 960,000 1,011,973 - Utilities 10,521 796,386 900,000 1,192,740 3,135,000

10,521 796,386 1,860,000 2,204,713 3,135,000

Total 36,079,632$ 37,824,230$ 31,733,200$ 32,208,530$ 34,917,200$

Excess/Deficiency (3,140,483) (2,211,224) - (475,330) (732,200)

Ending Fund Balance 185,090,229$ 182,879,005$ 182,879,005$ 182,403,674$ 181,671,474$

Revenue by CategoryPermits, Fees, Special Assessment 185,844 155,839 72,000 72,000 272,000 Intergovernmental Revenues - - - - - Charges for Services 32,238,524 34,144,403 31,533,500 31,533,500 32,532,600 Fines & Forfeitures - - - - - Miscellaneous Revenues 476,962 1,310,877 127,700 127,700 142,600 Other Sources - - - - - Transfer In 37,819 1,888 - - 1,237,800 Appropriation of Fund Balance - - - 475,330 732,200 Total 32,939,149$ 35,613,006$ 31,733,200$ 32,208,530$ 34,917,200$

Expenditure by CategoryPersonnel Services 12,969,889 12,005,147 11,645,800 11,645,800 12,471,200 Operating Expense 12,375,060 12,441,697 13,021,300 13,056,811 14,279,900 Capital Outlay 221,200 400,405 392,200 453,789 573,800 Grants & Aids - - - - - Total Operating Expenditures 25,566,149 24,847,249 25,059,300 25,156,400 27,324,900 Capital Improvement Program 10,521 796,386 1,860,000 2,204,713 3,135,000 Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000 Transfer Out 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800 Other Uses 8,212,191 8,649,518 342,200 342,200 39,500 Total 36,079,631$ 38,446,832$ 31,733,200$ 32,208,530$ 34,917,200$

FY 2014 Budget

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

Sub-Total

Sub-Total

Sub-Total

City of Miramar 423

City of Miramar 424

Revenue Projections


Permits, Fees, Special Assessment329100 (322300) Engineering Permits 183,075 147,185 50,000 50,000 250,000 329102 (322315) Pretreatment Permit 2,769 8,654 22,000 22,000 22,000

Sub-Total 185,844 155,839 72,000 72,000 272,000

Charges for Services343312 Water Sales-City Wide 10,917,311 11,600,464 12,783,700 12,783,700 14,020,000 343313 New Occupant Account 113,197 117,255 108,600 108,600 110,000 343314 Delinquent Charge 1,573,749 1,612,469 800,000 800,000 800,000 343315 Other Service Charge 203,286 77,323 106,000 106,000 85,000 343316 Water Sales-W Base Facility - (2) - - - 343317 New Property Residential 4,440 635 1,500 1,500 1,000 343318 New Property Multi - 300 - - - 343319 New Property Commercial - 550 - - - 343321 Meter Purchase 72,733 45,127 64,000 64,000 120,000 343322 Termination Fee 113,753 117,291 95,400 95,400 100,000 343323 After Hours Turn-on 9,395 9,105 8,200 8,200 10,000 343324 Turn On/Off Fees 386,080 353,154 357,200 357,200 - 343333 Sewer Conn Ln Revenue - (3,296) - - - 343511 Wastewater Sales 15,793,557 17,083,569 17,043,300 17,043,300 17,115,800 343512 Wastewater-Broward 122,543 139,552 115,700 115,700 120,000 343515 Wastewater-West Base Facilities - - - - - 343517 Wastewater Blockage 2,510 3,945 2,300 2,300 3,000 343520 (363900) Backflow 48,520 49,088 42,800 42,800 42,800 343910 (363800) Lab Testing Fees 5,248 2,164 4,800 4,800 5,000 343950 Stormwater Fees 2,872,203 2,935,711 - - -

Sub-Total 32,238,524 34,144,403 31,533,500 31,533,500 32,532,600

Miscellaneous Revenues361100/800 Interest Earnings/Net Apprec Mkt Value 127,794 98,921 37,700 37,700 42,600 361105 Interest-UB Residential 115,974 107,516 90,000 90,000 100,000 361108 Interest-Sewer Connection 2,888 - - - - 363211 Developer Contrib-Fixed Asset 190,124 1,222,138 - - - 364100 Sale of Surplus Property 1,767 (125,915) - - - 369410 MSB-Collect Fees - 2,907 - - - 369900 Miscellaneous Revenues 38,415 5,309 - - -

Sub-Total 476,962 1,310,877 127,700 127,700 142,600

Other Source381165 Transfer in from ARRA Grant Fund 37,819 - - - - 381414 (381710) Transfer in from CIAC - 1,888 - - 862,200 381386 Transfer in from Public Safety CIP - - - - 375,600 399900 CIP Carryover - - - 475,330 - 399999 Appropriation of Fund Balance - - - - 732,200

Sub-Total 37,819 1,888 - 475,330 1,970,000

Total 32,939,149 35,613,006 31,733,200 32,208,530 34,917,200

Utility Fund FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 425

City of Miramar 426

Finan

ce‐Utility B

illing

Assistant City Manager

Director of Financial ServicesExecutive Assistant to the Director

Accounting Manager, Revenue

Head Cashier

Account Clerk III (3)

Account Clerk I (3)

Business Tax Specialist (2)

Accounting Manager, Payroll

Assistant Payroll Manager

Account Clerk III

Chief Accountant

Accountant I (2)

Senior Accountant

Account Clerk III

Accounts Payable

Supervisor

Account Clerk II (2)

Account Clerk I

Accounting Records Clerk

Fixed Asset Accountant II

Internal Auditor

Utility Billing Manager

Utility Billing Specialist I - PT

Account Clerk III

Utility Billing Specialist I (2)

Utility Billing Specialist II (3)

Utility Billing Supervisor

Assistant Director of Financial Services

Assistant Treasurer

Accounting System Analyst

Reporting & Training Officer

Grants Manager

Asst. Grants Manager

Grants Assistant P/T

Grants Analyst P/T

Treasurer

Accounting Records Clerk

PT (2)

Account Clerk I PT (2)

Financial Services Department

Utility Fiscal Operations Manager

Utility Billing

Mission

■

■

■

■

1.

2

3

4

5

6

Accomplishments FY 20131. Increased utility billing collections to over 100% of the amount billed 90% of the time.2. Implement formal collection process for both tenant and owner accounts.3 Improved customer leak detection through a notification door hanger and letter.4 Established new routes for areas with enhanced meter reading equipment.

Performance Measures

OutputNumber of Utility Customers served 69,700 69,700 69,700 69,700 34,000

Number of new accounts opened 4,100 5,061 4,763 4,500 4,728

Number of utility accounts placed on lien 40 12 25 100 32

- - 1,232 1,200 875Number of accounts sent to the collection agency

FY 2013 Projected

FY 2010 Actual

FY 2009 Actual

Increase number of customers with ACH payments.

File liens on delinquent utility accounts that have been returned unpaid by the Collection Agency.

Request Commission approval to write-off old uncollectible receivables so that these accounts do not need to be converted to the new ERP system.

Implement new Munis utility billing software module.

FY 2014 Budget

To provide comprehensive financial and utility billing services to the City and its stakeholders; including accurate and timelyfinancial reporting, utility billing, safeguarding of financial and physical assets and providing outstanding customer service in aclean and enriched work environment.

Description

Efficient billing and collection of utility bills.

Goals for FY 14

The Utility Billing Program is responsible for billing utility services including water, sewer, sanitation, stormwater, and recyclingservices. Bills are calculated and mailed on a monthly basis. Miramar Code provides that all owners and occupants ofresidences in Miramar are required to have garbage collection service which is collected twice a week on a regular basis. Bulkpick up is also provided with this service.

FY 2011 Actual

FY 2012 Actual

Key Intended Outcomes of Investment

The Financial Services Department administers this program which is comprised of 9.5 budgeted positions, 9 full-time and 1 part-time employees.

ObjectivesProvide accurate and timely utility bills to our residents while providing outstanding customer service.Ensure collections of all funds due to the City for services provided in a courteous andunderstanding manner.

Increase collection of outstanding utility and other bills due to the City so the full cost of providing the services are paid through user fees by those who receive the direct benefit.

Enhance current collection process to include increased in-house collection efforts and then remittance to theoutside collection agency.

Increase re-reads for zero consumption utility accounts.

City of Miramar 427

Utility Billing FY 2014 Budget

Efficiency/EffectivenessObjective: Provide accurate and timely utility bills while providing outstanding customer serviceOutcome: Goals: 1, 2, 3

FY 2014

Goal Actual Goal Actual GoalReread utility bills with zero consumption 90% 92% 90% 95% 90%

98% 96% 97% 98% 97%

98% 99% 98% 100% 98%

Objective: Increase collection of all funds due to the City for services provided in a courteous and understanding manner.Outcome: Ensure collections of outstanding utility and other bills due the City for services provided.Goals: 1, 2, 3

FY 2014

Goal Actual Goal Actual Goal

85% 88% 85% 95% 85%

15% 8% 15% 6% 15%New accounts signed up for automatic bill pay 350 376 350 328 350Percentage of invoices paid within 30 days 83% 88% 83% 84% 83%Percentage of billed amounts to collected amounts 90% 93% 90% 93% 90%

Program Revenues, Expenditures & Position Summary

None ‐ ‐ ‐ ‐ ‐

Expenditures by ProgramUtility Billing 922,372$ 877,009$ 1,031,500$ 1,031,500$ 1,247,200$


Operating Expense 378,205 356,469 469,700 469,700 518,400 Capital Outlay - - - - -

Total 922,372$ 877,009$ 1,031,500$ 1,031,500$ 1,247,200$

Positions by ProgramUtility Billing 8.5 8.5 8.5 8.5 9.5

Position DetailAccount Clerk III - - - 1 1

Collections Specialist 1 1 1 - -

Utility Billing Manager 1 1 1 1 1

Utility Billing Specialist I 2 2 2 2 2

Utility Billing Specialist I - Part-time 0.5 0.5 0.5 0.5 0.5

Utility Billing Specialist II 3 3 3 3 3

Utility Billing Supervisor 1 1 1 1 1

Utility Fiscal Operations Manager - - - - 1

Total FTE's 8.5 8.5 8.5 8.5 9.5

FY 2012 FY 2013

FY 2012 FY 2013

Efficient billing and collection of utility bills


Dedicated Revenues

Percentage of customer services calls completed within 48 h

Perform meter check on non-paying disconnected customers

% increase in in-house collections of delinquent accounts

Update incorrect addresses before the next billing is processed

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 428

Utility Billing FY 2014 BudgetUtility Billing410-10-110-513

Account # Account TitleFY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $364,600 $364,600 $461,400601205 Lump Sum Payout - Accrued Time - - - - $7,500601210 Non-Pensionable Earnings - - $13,300 $13,300 $13,300601400 Overtime-General - - $1,000 $1,000 $10,000602100 FICA & MICA - - $29,000 $29,000 $36,400602210 Pension-General - - $64,100 $64,100 $68,700602235 Pension-Senior Mgmt - - $18,800 $18,800 $33,800602265 Pension-457 - - $3,800 $3,800 $5,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602305 Health Insurance-HMO - - $53,000 $53,000 $62,000602306 Dental Insurance-PPO - - $3,200 $3,200 $3,200602307 Dental Insurance-HMO - - $1,100 $1,100 $1,200602309 Basic Life Insurance - - $800 $800 $900602311 Long-Term Disability Ins - - $1,800 $1,800 $2,200602400 Workers' Compensation - - $1,000 $1,000 $16,000Personnel Services Total - - $561,800 $561,800 $728,800

Operating Expense603190 Prof Svc-Other - - $65,000 $75,500 $126,100603200 Audit Fees - - $50,000 $39,850 $50,000604100 Communication Services - - $10,600 $10,600 $13,000604200 Postage - - $215,000 $212,050 $210,000604301 Electricity Svc - - $3,900 $3,900 $4,000604400 Leased Equipment - - $18,000 $18,000 $17,600604440 Leased Copiers - - $28,000 $28,000 $28,000604500 Property & Liability Ins - - $31,500 $31,500 $38,200604700 Printing & Binding Svc - - $25,000 $25,000 $5,000604920 Licenses & Permit Fees - - $15,300 $15,300 $15,300604931 Recording Fees - - - - $3,000605100 Office Supplies - - $4,000 $4,000 $4,000605120 Computer Operating Supplies - - $1,300 $1,300 $1,300605250 Noncapital Furniture - - - $2,600 $1,200605290 Other Operating Supplies - - $1,500 $1,500 $1,200605410 Subscriptions & Memberships - - $400 $400 $300605500 Training-General - - $200 $200 $200Operating Expense Total - - $469,700 $469,700 $518,400

Program Total - - $1,031,500 $1,031,500 $1,247,200

City of Miramar 429

Utility Billing FY 2014 Budget

Division Expenditure Summary

Summary by Division Division #Utility Billing 140 922,372 877,009



Personnel Services1200 Regular Salaries 344,007 333,080 1210 Non-Pensionable Earnings 6,750 - 1400 Overtime 534 134 2100 FICA 24,623 23,406 2210 Pension-General 82,121 80,065 2240 Pension-ICMA 3,736 3,873 2260 OPEB 18,586 18,018 2280 Pension-Management - 6,309 2300 Health-Cafeteria Plan Wellness 3,903 3,809 2304 Health Insurance - PPO 10,757 2,133 2305 Health Insurance - HMO 44,563 47,649 2306 Life & Disability Insurance 3,286 1,396 2400 Worker's Comp 1,300 667

Sub-Total 544,167 520,540

Operating Expense3190 Prof. Services-Other 29,999 1,452 3200 Prof. Services-Auditors 41,717 39,440 4100 Communication Services 9,538 10,230 4200 Postage 166,742 182,660 4355 Electric Svc 3,486 4,140 4400 Leased Equipment 16,875 17,133 4404 Leased Computers 3,315 2,416 4440 Leased Copier 28,306 24,076 4500 Property & Liability Ins 42,300 39,967 4700 Printing & Binding 19,490 21,520 4920 License Fees 11,675 11,675 4990 Other Expense - 54 5100 Office Supplies 2,283 449 5120 Computer Operating Supplies 1,198 410 5290 Operating Supplies 642 657 5410 Subscriptions and Memberships 150 190 5450 Training 113 - 5900 Contingency 376 -

Sub-Total 378,205 356,469

Total 922,372 877,009

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 430

Utility Billing FY 2014 BudgetBudget Justification

Account # Account Description Justification

Revenue

343314 Delinquent Charge This amount is for service charges related to past due utility bills.

343315 Other Service Charge This revenue is derived from Broward County Special Areas Ad Val Taxes for sewer service charge west-reserve capacity.

343317 New Property Residential This revenue is for an initial one time set up fee for utility service.

343319 New Property Commercial This revenue is for an initial one time set up fee for utility service.

343322 Termination Fee These revenues are derived for terminating, turning on/off and fees for after hours turn on/off for utility service.

Expense

601400 Overtime-General Overtime is necessary to meet commitments and scheduled deadlines such as, software conversion, billing, counter customer service, etc.

603190 Prof Svc-Other Costs associated with this line item include the annual maintenance on the Utility Billing Software (45,000), banking charges including lockbox, ACH, and Check 21 Fees (30,000), and $5,000 for any required Pentamation modifications or conversion assistance, as required.

603200 Audit Fees Represents 40% of the contracted cost between the City and its outside auditors for the annual year-end financial audit. The remaining 60% is budgeted in the General Fund.

603400 Contract Svc-Other For outsourcing of Utility Billing Process and Mailing

604100 Communication Services Cost associated with the maintenance and support of TeleWorks Customer Service System.

604200 Postage Represents allocated costs for mail, as well as, delivery services for U.P.S. and Federal Express

604301 Electricity Svc This account represents allocated costs for electricity usage.

604400 Leased Equipment Providing for leased Pitney Bowes folder, inserter mailing machine, including cost of supplies.

604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. (Toner is only purchased if department exceeds the allotted meter amount)

604500 Property & Liability Ins FThis account represents allocated property and liability insurance premiums

604700 Printing & Binding Svc Funds for printing late notices, special envelopes and a new resident brochure

604920 Licenses & Permit Fees Fees relating to professional licenses upkeep and computer software licenses for utility billing creation and mail clearing system and meter reading equipment.

604931 Recording Fees For required fees paid to record and release utility liens

605100 Office Supplies Cost associated with miscellaneous office supplies such as pens, pencils, etc. to conduct the operation of the office.

605120 Computer Operating Supplies For Print Management Service Agreement and computer related items.

605250 Noncapital Furniture Costs associated with furniture and equipment that cost less than $1,000 per unit

605290 Other Operating Supplies For items not budgeted in another line item.

605410 Subscriptions & Memberships Used to fund memberships and subscriptions with various organizations which include:

Government Finance Officers Assoc. (Local, State, National)GASB Pronoucements & Other Technical Documents

605500 Training-General Funding for staff training locally in accounting standards and customer service.

City of Miramar 431

Engin

eerin

g Service

s

Engineering Services Department

Assistant City ManagerOperational Services

Director of Engineering Services

Assistant Director of Engineering Services

Administrative Coordinator

Civil Engineer III

Development Engineer

Project Manager II (3)

Operations Service Administrator

Engineer Inspector III

Construction Engineer/Inspector

Supervisor

Engineer Technician

Engineer Inspector II (2)

Contract Project Manager (Temporary F/T - 3)

Contract Purchasing Manager(Temporary F/T)

Engineering Services

1. Development Management 2. Construction Management

■

■ City has a well-planned infrastructure, water and wastewater facilities■ City’s capital facilities are built within budget and on time■ Generate revenues from water, wastewater, park impact fees and permit fees

Accomplishments FY 2013The following projects were completed:

■

Construction permits were acquired for the following projects:■ 87 unit residential development called Montclair■ 47 unit residential development called Village Walk■ 300 unit residential development called Amli■

■

■

■

■

■

■

■

■

FY 2014 Budget

Forzano Park Lighting Improvement; Lakeshore Park Tennis Court Resurfacing; Miramar Parkway Resurfacing;East Miramar Fire Hydrants & Lines Improvement; Vizcaya Park - Phase II

MissionTo implement and support administration of infrastructure, transportation facilities, interdepartmental capital improvements; andpublic/private development, through technology and sound engineering principles; and provide a high level of sustainablecustomer service to the residents and businesses established in the City of Miramar.

Department OverviewThe Engineering Services Department handles the traffic engineering planning for present and future roads within the City, newdevelopment project infrastructure needs and requirements; inspections of new developments to ensure compliance with Citystandards and Municipal Capital Improvement Projects.

This department is comprised of 18 budgeted positions, 14 full-time and 4 temporary full-time employees. The two (2) program

Promote a high quality of life for the City of Miramar residents and businesses by providing well-planned, cost-effective infrastructure, water and wastewater utilities, and services to promote public health, personal safety, andfuture growth of the City of Miramar

300 unit residential development called Foxcroft

Residential development called Miramar Town Center Block 3, 4A, 5 & 6

87,540 sq. ft. commercial development called MPC #2780,290 sq. ft. commercial development called MPC #28

304,941 sq. ft. commercial development called MCBP Bldg B264,000 sq. ft. commercial development called MCBP Bldg A74,000 sq. ft. commercial development called Miramar Rehabilitation Center5,792 sq. ft. commercial development called Jesus Ministries69,992 sq. ft. commerical development called Riviera Pointe


Objectives

City of Miramar 432

Engineering Services FY 2014 Budget


Dedicated Revenues Development Management 1,643,827$ 642,119$ 1,870,738$ 1,870,738$ 1,933,000$

Expenditures by ProgramDevelopment Management 525,555 602,037 598,000 596,866 736,200

Construction Management 653,739 714,044 898,700 899,834 1,390,400 Inspection Services 487,100 84,005 - - -

Total 1,666,394$ 1,400,086$ 1,496,700$ 1,496,700$ 2,126,600$

Expenditures by CategoryPersonnel Services 1,533,747 1,219,508 1,290,800 1,290,800 1,892,100

Operating Expense 132,647 180,578 141,500 139,232 214,500 Capital Outlay - - 64,400 66,668 20,000

Total 1,666,394$ 1,400,086$ 1,496,700$ 1,496,700$ 2,126,600$

Positions by ProgramDevelopment Management 4.1 4.3 4.5 4.5 6.0

Construction Management 5.1 5.1 6.5 6.5 12.0

Inspection Services 3.8 0.6 - - -

Total 13.0 10.0 11.0 11.0 18.0

Position DetailAdministrative Coordinator 1 1 1 1 1

Administrative Secretary II 1 - - - -

Assistant Director/City Engineer - - - 1 1

City Engineer 1 1 1 - -

Civil Engineer II - - - - -

Civil Engineer III 2 2 2 1 1

Construction Engineer/Inspector Supervisor - - - - 1

Contract Project Manager - Temp Full-time - - - - 3

Contract Purchasing Manager - Temp Full-time - - - - 1

Development Engineer - 1 1 1 1

Director of Engineering Services 1 1 1 1 1

Engineer Inspector II 3 - - - 2

Engineer Inspector III 1 1 1 1 1

Engineering Technician - - - - 1

Facilities Design & Operations Manager 1 - - - -

Operations Service Administrator - - - - 1

Operations System Manager 1 1 1 1 -

Project Administrator - 1 1 1 -

Project Manager II 1 1 1 1 3

Project Manager III - - 1 1 -

Utilities Engineer - - - 1 -

Total FTE's 13.0 10.0 11.0 11.0 18.0

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 433


Development Management Program

■

■

■

■

■

■

■

■

1.

2.

3.

4.


Output40 48 45 60

41 21 38 35

Provide administrative/technical support in the review of all engineering plans submitted for the DevelopmentReview Committee (DRC) to meet the established deadlines 95% of the time.

Manage and facilitate the permits and plans review of all final engineering plans and all schematic engineeringplans within the time stipulation agreed upon at the time of submittal.

Negotiate water, sewer, park land developers agreements and collect impact fees.Prepare agenda items for the acceptance of infrastructure improvements from private developers and approve Certificate of Occupancy for projects without delaying developer's schedule.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Objectives

Description

Final Engineering Plans reviewed

Schematic Plans reviewed (DRC)

Approved site plan, plat, and final engineering plan for construction, permits issued for site work and finalengineering construction.

New public roadways and drainage system within public rights-of-way owned by the City, and City’s ownership ofadditional water and sewer systems built to serve private developments.


The Development Management program reviews development designs and plans, issues permits, and provides constructioninspection services for water, sewer, drainage and roadway improvements on construction projects performed by developers,their agents and public utilities' contractors. This program is an integral component of the City's Development Review Process; toreview, inspect and approve a development project's infrastructure, including traffic improvements, internal circulation, and overallstrategy for acceptance by the City.

Goals for FY 14

Collection of impact fees, permit fees and plan review fees.

Ensure all the private developments are planned and designed according to City’s adoptedComprehensive Plan, Master Plan, Engineering Standards for the construction of water, sewer,paving and drainage systems and City of Miramar Codes.

Manage and facilitate plan review during site plan and final engineering stages and issue permitsfor site work and final engineering within the time frame detailed in the Land Development Processand Procedural Manual.

Negotiate with developers on Service Agreement for Water and Sanitary Sewage Facilities andPark Agreement fee in lieu of land dedication and collect the required impact fees as stipulated inthe Agreements.

Accept infrastructure from developers by accepting Absolute Bill and related legal documents forthe perpetual ownership and maintenance of utilities within dedicated easements and roadways anddrainage within public rights-of-way.

Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, LandDevelopment Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar'scitizens and business community.

City of Miramar 434


Development Management Program

Efficiency/EffectivenessObjective:

Outcome:

Goals: 1, 2FY 2014

Goal Actual Goal Projected Goal

1.5 1.5 1.5 1.5 1.5

1 1 1 1 1

2 2 2 2 2

100% 100% 100% 100% 100%

90% 90% 90% 90% 90%

Account #

410-329100 164,254 147,185 65,000 65,000 250,000 414-324210 530,172 245,538 918,764 918,764 444,000 414-324211 949,401 249,396 886,974 886,974 1,239,000

Total 1,643,827$ 642,119$ 1,870,738$ 1,870,738$ 1,933,000$

Expenditures by CategoryPersonnel Services 483,720 524,389 481,000 481,000 614,700 Operating Expense 41,835 77,649 84,800 82,532 121,500 Capital Outlay - - 32,200 33,334 -

Total 525,555$ 602,037$ 598,000$ 596,866$ 736,200$

0.5 0.5 0.5 0.5 0.50.8 - - - -0.4 0.4 0.5 0.5 0.51.5 1.5 1.5 1.5 1.0

Construction Engineer/Inspection Supervisor - - - - 0.5- 1.0 1.0 1.0 0.5

0.5 0.5 0.5 0.5 0.5- - - - 1.0

0.2 0.2 0.5 0.5 0.5

- - - - 0.5

- - - - 0.50.2 0.2 - - -

- - - 1.0 -Total 4.1 4.3 4.5 4.5 6.0

FY 2013

Averaged # of days to investigate/respond to traffic related complaints


Engineer Technician

FY 2014Budget

Percent of Time by PositionAdministrative Coordinator

Civil Engineer III

Director of Engineering ServicesDevelopment Engineer

Developments that meet City’s overall master plan and in compliance with City’s Comprehensive Plan, LandDevelopment Code and City’s Code of Ordinances, and protect the health, safety and welfare of Miramar'scitizens and business community.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013AmendedDedicated Revenues

FY 2012

Ensure all the private developments are planned and designed according to City’s adopted Comprehensive Plan,Master Plan, Engineering Standards for the construction of water, sewer, paving and drainage systems and Cityof Miramar Codes.

Average # of days to complete engineering permit review

% of plans reviewed within time frame

Maintain resident satisfaction with traffic issues resolution

Average # of days to complete DRC review

Operations System Manager

Administrative Secretary IICity Engineer

Operations Service Administrator

Utilities Engineer

Engineering PermitsWater Impact FeesWastewater Impact Fees


City of Miramar 435


Description

■

■

■ Ensure capital projects are delivered in accordance with applicable standards, codes and policies.■ Completion of capital projects on time and within budget.

1.

2.

3.


Output5 3 5 5

$5.1M $5.3M $3.0M $5.3M


Outcome:

Goals: 1, 2, 3FY 2014


5% 8.00% 6% 6% 6%

3% 4.00% 4% 4% 4%

95% 100% 100% 100% 100%

95% 100% 100% 100% 100%

Value of CIP under construction per FTE 2.5M 0.73M 1.4M 1.4M 1.4M

Provide design, coordination, contract administration, project management and technical services for municipalCapital Improvement Program projects.

Goals for FY 14

The Construction Management program provides architectural/engineering design, coordination, procurement contractadministration and construction management services to assure cost effective project delivery for public infrastructure andmunicipal facilities. This program is primarily involved with Capital Improvement Program projects exceeding 100,000 inconstruction costs.

Number of projects completed

FY 2012 FY 2013

Consultant Project Management as a % of project cost

% of projects completed on time

% of projects completed within budget

FY 2013 Projected

Consultant Design Services as a % of project cost

FY 2010 Actual

Administer the planning, designing and construction of City’s capital projects like public buildings, public parks,Fire and Police facilities. The design, construction management and administration services to be performed bystaff or by the selected consultant.

Ensure capital projects are delivered in accordance with applicable standards, codes and policies and completionon time and within budget.

Objectives


Administer the planning, designing and construction of City’s capital projects such as publicbuildings, public parks, Fire and Police facilities. The design, construction management andadministration services to be performed by staff or by the selected consultant.

Provide engineering and architectural support services for proposed municipal facilities and forremodeling and renovating existing public facilities.

Provide cost-effective professional architectural and engineering contract administration and project managementservices to deliver Capital Improvement Program projects on time and within budget.

FY 2012 Actual

Provide architectural support services for proposed municipal facilities and for remodeling and renovating existingpublic facilities.

Construction Management Program

FY 2011 Actual

Total costs of projects completed

City of Miramar 436


None ‐ ‐ ‐ ‐ ‐

Personnel Services 601,701 621,949 809,800 809,800 1,277,400

Operating Expense 52,038 92,095 56,700 56,700 93,000 Capital Outlay - - 32,200 33,334 20,000

Total 653,739$ 714,044$ 898,700$ 899,834$ 1,390,400$

Percent of Time by Position0.5 0.5 0.5 0.5 0.5

0.4 0.4 0.5 0.5 0.5

- - - - -

0.5 0.5 0.5 0.5 -

Construction Engineer/Inspector Supervisor - - - - 0.5

Contract Project Manager - Temp FT - - - - 4.0- - - - 0.5

0.5 0.5 0.5 0.5 0.5

- - - - 1.0

0.4 0.4 0.5 0.5 0.5

- - - - 0.5

1.0 1.0 1.0 1.0 -

- - - - 0.5

0.8 0.8 1.0 1.0 -

1.0 1.0 1.0 1.0 3.0

- - 1.0 1.0 -

Total 5.1 5.1 6.5 6.5 12.0

FY 2014Budget



Dedicated Revenues

Facilities Design & Operations ManagerOperations Service Administrator

Engineer Technician

FY 2012Actual

Project Manager III

FY 2013Budgeted

Development Engineer


Civil Engineer III

FY 2011Actual


Director of Engineering Services

City EngineerCivil Engineer II

FY 2013Amended

Construction Management Program

Operations System ManagerProject Manager II

City of Miramar 437

Engineering Services FY 2014 BudgetDevelopment Management410-53-530-539


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $323,300 $323,300 $398,500601205 Lump Sum Payout - Accrued Time - - - - $12,200601210 Non-Pensionable Earnings - - $2,900 $2,900 $11,000601400 Overtime-General - - $1,000 $1,000 $1,000602100 FICA & MICA - - $24,200 $24,200 $30,000602210 Pension-General - - $11,500 $11,500 $31,400602235 Pension-Senior Mgmt - - $43,900 $43,900 $43,700602260 Pension-401 - - $10,200 $10,200 $6,500602265 Pension-457 - - $15,400 $15,400 $16,100602300 Pmt In Lieu Of Insurance - - $3,200 $3,200 $6,300602304 Health Insurance-PPO - - $15,400 $15,400 $18,000602305 Health Insurance-HMO - - $21,100 $21,100 $28,100602306 Dental Insurance-PPO - - $2,400 $2,400 $3,000602307 Dental Insurance-HMO - - $400 $400 $400602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,700 $1,700 $2,000602400 Workers' Compensation - - $3,700 $3,700 $5,700Personnel Services Total - - $481,000 $481,000 $614,700

Operating Expense603110 Engineering Services - - $13,500 $13,500 $60,000603470 Temporary Help - - $3,000 $732 $3,000604100 Communication Services - - $3,700 $3,700 $4,500604200 Postage - - $500 $500 $500604301 Electricity Svc - - $4,800 $4,800 $5,200604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $17,500 $17,500 $22,000604610 R&M Vehicles - - $16,100 $16,100 $5,600604650 R&M Office Equip - - $2,000 $1,500 $2,000604660 R&M Computers - - $500 $500 $500604700 Printing & Binding Svc - - $1,000 $1,000 $1,000604998 Contingency - - $500 $500 $500605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $1,500 $1,500 $1,500605220 Vehicle Fuel-On-Site - - $11,600 $11,600 $3,000605240 Uniforms Cost - - $800 $800 $1,000605250 Noncapital Furniture - - - $500 -605290 Other Operating Supplies - - $500 $500 $500605500 Training-General - - $1,200 $1,200 $2,700605510 Tuition Reimbursement - - - - $1,900Operating Expense Total - - $84,800 $82,532 $121,500

Dept Capital Outlay606440 Vehicles Purchase - - $32,200 $33,334 -Dept Capital Outlay Total - - $32,200 $33,334 -

Program Total - - $598,000 $596,866 $736,200

City of Miramar 438

Engineering Services FY 2014 BudgetConstruction Management410-53-531-539


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $546,300 $546,300 $911,400601205 Lump Sum Payout - Accrued Time - - - - $19,100601210 Non-Pensionable Earnings - - $2,900 $2,900 $26,400601400 Overtime-General - - $1,000 $1,000 $1,000602100 FICA & MICA - - $41,300 $41,300 $70,400602210 Pension-General - - $11,500 $11,500 $31,400602235 Pension-Senior Mgmt - - $113,000 $113,000 $87,000602260 Pension-401 - - $3,100 $3,100 $11,100602265 Pension-457 - - $19,100 $19,100 $23,000602300 Pmt In Lieu Of Insurance - - $3,200 $3,200 $6,300602304 Health Insurance-PPO - - $25,000 $25,000 $18,000602305 Health Insurance-HMO - - $31,800 $31,800 $49,200602306 Dental Insurance-PPO - - $3,000 $3,000 $4,200602307 Dental Insurance-HMO - - $500 $500 $500602309 Basic Life Insurance - - $1,200 $1,200 $1,800602311 Long-Term Disability Ins - - $2,900 $2,900 $4,400602400 Workers' Compensation - - $4,000 $4,000 $12,200Personnel Services Total - - $809,800 $809,800 $1,277,400

Operating Expense603110 Engineering Services - - - - $37,000604100 Communication Services - - $2,400 $2,400 $7,700604200 Postage - - $500 $500 $500604301 Electricity Svc - - $4,800 $4,800 $5,200604404 Leased Computer - - - - $2,200604440 Leased Copiers - - $4,000 $4,000 $4,000604500 Property & Liability Ins - - $17,500 $17,500 $20,400604610 R&M Vehicles - - $13,600 $13,600 $5,600604650 R&M Office Equip - - $400 $400 $400604660 R&M Computers - - $400 $400 $400604700 Printing & Binding Svc - - $800 $800 $800604920 Licenses & Permit Fees - - $500 $500 $1,500604998 Contingency - - $500 $500 $500605100 Office Supplies - - $900 $900 $900605120 Computer Operating Supplies - - $600 $600 $600605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $3,000605240 Uniforms Cost - - $800 $800 $800605290 Other Operating Supplies - - $500 $500 $500605500 Training-General - - - - $1,000Operating Expense Total - - $56,700 $56,700 $93,000

Dept Capital Outlay606405 Furniture & Fixtures - - - - $20,000606440 Vehicles Purchase - - $32,200 $33,334 -Dept Capital Outlay Total - - $32,200 $33,334 $20,000

Program Total - - $898,700 $899,834 $1,390,400

City of Miramar 439


In FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.


Expenditure by Division Division #

Development Management 550 1,029,144 866,769

Construction Management 555 637,248 533,318

Total 1,666,393$ 1,400,086$

Development ManagementExpenditure Detail Budget410-50-550-536


Personnel Services1200 Regular Salaries 619,659 497,623 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 500 504 1560 Holiday Pay - 816 2100 FICA 45,569 36,857 2210 Pension-General 38,850 23,561 2240 Pension-ICMA 32,071 28,975 2260 OPEB 31,862 30,888 2280 Pension-Management 115,562 78,579 2300 Health-Cafeteria Plan Wellness 9,771 3,915 2304 Health Insurance - PPO 22,457 20,233 2305 Health Insurance - HMO 30,589 29,016 2306 Life & Disability Insurance 1,716 1,755 2400 Worker's Comp 11,100 4,200

Sub-Total 963,456 756,922

Operating Expense3110 Prof. Services-Engineering 2,200 9,075 4100 Communication Services 6,446 1,301 4200 Postage 444 50 4355 Electric Svc 8,647 10,269 4404 Leased Computers 4,353 5,288 4440 Leased Copier 3,176 2,810 4500 Property & Liability Ins 17,700 16,683 4605 MIS Services - 50,082 4610 R&M Vehicles 9,696 5,664 4700 Printing & Binding 665 40 5100 Office Supplies 974 871 5120 Computer Operating Supplies 1,201 245 5220 Gas, Oil & Lube 8,293 5,867 5240 Uniforms 548 457 5290 Operating Supplies - 194 5410 Subscriptions and Memberships 390 - 5450 Training 529 950 5900 Contingency 428 -

Sub-Total 65,689 109,847

Total 1,029,144 866,769

FY 2012 Actual

FY 2012 Actual

FY 2011 Actual

FY 2011 Actual

City of Miramar 440


Construction ManagementExpenditure Budget410-50-555-536


Personnel Services1200 Regular Salaries 378,138 316,576 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 121 (121) 2100 FICA 29,809 24,890 2210 Pension-General 31,344 13,093 2240 Pension-ICMA 7,343 7,752 2280 Pension-Management 71,526 56,254 2300 Health-Cafeteria Plan Wellness 9,521 3,764 2304 Health Insurance - PPO 27,355 29,682 2305 Health Insurance - HMO 7,331 7,945 2306 Life & Disability Insurance 803 1,351 2400 Worker's Comp 4,500 1,400

Sub-Total 570,291 462,586

Operating Expense4100 Communication Services 4,281 849 4200 Postage 543 42 4404 Leased Computers 2,325 3,371 4440 Leased Copier 3,365 2,810 4500 Property & Liability Ins 42,200 39,875 4605 MIS Services - 21,400 4610 R&M Vehicles 6,020 26 4700 Printing & Binding 394 281 4920 License/Permit Fees 426 427 5100 Office Supplies 706 828 5120 Computer Operating Supplies 108 100 5220 Gas, Oil & Lube 6,060 - 5240 Uniforms 485 721 5900 Contingency 45 2

Sub-Total 66,958 70,731

Total 637,248 533,318

FY 2011 Actual

FY 2012 Actual

City of Miramar 441

Engineering Services FY 2014 BudgetBudget Justification


Expense

601400 Overtime-General Overtime is necessary for after hours field inspections.

603110 Engineering Services Funding for Engineering Services required for the following reasons: (1) Boundary Surveys and Traffic Studies, (2) Topographic Surveys, (3) Soil Testing, (4) Envrionmental Studies, (5) Engineering Studies (6) Property Appraisals for park agreement.

603470 Temporary Help Temporary services from outside agencies.

604100 Communication Services This cost is for 10 assigned cell phones and stipends and land lines.

604200 Postage Regular and bulk mailings, FedEx and UPS delivery.


604404 Leased Computer This expenditure is for the lease of computers, servers, tape libraries and storage arrays.


604500 Property & Liability Ins This account represents allocated property and liability insurance premiums

604610 R&M Vehicles This account represents costs associated with repair and maintenance of city vehicles

604650 R&M Office Equip Repair of office related equipment such as the plans copier and plotter.

604660 R&M Computers Repair and maintenance of computers.

604700 Printing & Binding Svc This line item represents printing services related to letterhead, envelopes, business cards and other project related materials.

604920 Licenses & Permit Fees Fees relating to professional licenses upkeep and computer software licenses for AutoCAD LT, and AutoCAD Reader.

604998 Contingency This is for emergency and one-time unanticipated expenses.

605100 Office Supplies This line item represents funding for miscellaneous office supplies for the department to function.

605120 Computer Operating Supplies This line item is for the Print Management Service Agreement and computer related items.

605220 Vehicle Fuel-On-Site This account covers the cost of gas and oil used for city vehicles

605240 Uniforms Cost This expenditure represents funding for uniforms and safey shoes for employess within the department.

605290 Other Operating Supplies The anticipated amount of funding is required for expenditures not budgeted in another line item.

605500 Training-General This expenditure represents funds needed to attend various seminars/classes required for PE and PLS license renewals, computer training and other professional development locally.

605510 Tuition Reimbursement Collective Bargaining agreements or Comprehensive Pay Plan require the reimbursement of tuition costs of those employees attending college. The cap is $3,500 for undergraduate and $4,500 for graduate per employee.

606405 Furniture & Fixtures Heavy/office equipment, office furniture.

606440 Vehicles Purchase This expenditure represents funding needed to purchase new vehicles utilized by the department to conduct required daily inspections.

City of Miramar 442

Utilitie

s

Utilities Department

Director of Utilities

Utility Services Administrator

Water System Operator II

Warehouse Inventory Specialist

Parts & Materials Inventory Clerk (2)

Executive Asst. to the Director

Wastewater Collection System Superintendent

Asst. Water System Supt./ Line Repair

Water System Operator II (3)

Heavy Equipment Operator II

Heavy Equipment Operator I

Asst. Water System Supt./Meters

Lead Water Meter Operator

Meter Supervisor*

Meter Reader II (2)

Jet-Vac/Video Operator II

Jet-Vac/Video Operator I

Collection Operator II

Lift Station Supervisor

Lead Lift Station Mechanic

Lift Station Mechanic II (2)

Lift Station Mechanic I (3)

Asst. Utility Plant Manager

Water Resources Manager

WW Plant Day Shift Supv.

WW Plant Eve Shift Supv.

Wastewater Operator A (2)

Wastewater Operator B (5)

Wastewater Operator C (2)

Asst. Utility Plant Manager

Lead Utility Mechanic

Mechanical Tradesperson II (2)

Utility Mechanic II

Utility Mechanic I (2)

Asst. Water Plant Manager

E Plant Day Shift Supv.

E Plant Eve Shift Supv.

Water Plant Operator A

W Plant Day Shift Supv.

W Plant Eve Shift Supv.

W Plant Night Shift Supv. Water Plant Operator B (4)

Water Plant Operator C (2)

E Plant Night Shift Supv.

Water Plant Operator B (4)

Water Plant Operator C (2)

Asst. Water System Manager

Utility Service Administrator

WW Plant Night Shift Supv.

Administrative Secretary II

Water System Operator I (2)

Administrative Secretary II Administrative Secretary II

Administrative Secretary II

Utility Field Operations Manager

Customer Service Specialist II (4)

Customer Service Specialist I (2)

Administration Services Supervisor

Water Plant Oper Trainee *

Assistant Director of Utilities

GIS Analyst I

GIS Analyst II

Regulatory Compliance Supt.

Chemist (2)

Compliance Tech Insp. II

Lab Technician II (3)Wastewater Collection

System Supervisor

Mechanical Supervisor*

Water Plant Superintendent

Wastewater Collection

System Supervisor*

Lead WW System Operator

Utility Locator II

Utility Locator I

Collection Operator I (4)

Water System Supervisor*

Asst. Utility Manager

Utility Programming Engineer

Inst./Elec. Technician

Electrical Supervisor

Electrician III

* New Position

Assistant City ManagerOperational Services Training & Development Coordinator

Production and Operation Manager

Operations Logistic Coordinator*

Customer Service Specialist I

Customer Service Support Temp (P/T)

Water System Operator I

Meter Technician

Utility Fiscal Operations Mgr.

1.2.3. Electrical Instrumentation and Control4. Water Treatment and Supply5. Wastewater Treatment and Disposal6. Plant Maintenance7. Water Transmission and Distribution Maintenance8. Water Accountability9. Wastewater Collection Maintenance

10.

■

■

Accomplishments FY 2013■■

Utilities

Department OverviewThe Utilities operation is a pure and essential government service recognized as a business enterprise. Contrary to otherdepartmental operations, the Utility Department functions are directly drawn from an “enterprise fund” that earns its revenues byselling water and wastewater services. This business characteristic has long been recognized as a viable revenue source based onwater, wastewater and other infrastructure assets. This return on revenue assets allows the City to fulfill a primary function inproviding effective environmentally sound water, wastewater treatment and disposal services. In the provision of these services, itis critical to meet regulatory guidelines in order to sustain the health and safety of citizens and customers of the City of Miramar. Itis the goal of this Department to provide our residents, customers and the business community a clean, safe and productiveenvironment through high water quality and infrastructure enhancement.

This department is comprised of 121.5 budgeted positions, 120 full-time, 2 part-time and 1 temporary part-time employees. The ten (10) major programs provided are:

FY 2014 Budget

MissionTo provide the City's residents and businesses with safe drinking water, wastewater treatment and disposal services in compliancewith federal, state and local agencies' rules and regulations.

Administration

Office of Operational Services

Provide safe, cost-effective and environmentally sustainable water and wastewater treatment andrelated services.

Water and Wastewater Quality Control


Completed West Water Treatment Plant Modifications

Completed Sewer Line Rehabilitation

ObjectivesProvide safe, cost-effective and environmentally sustainable water and wastewater treatment andrelated services.

City of Miramar 443

Utilities FY 2014 Budget


Dedicated Revenues Stormwater 2,872,203$ 2,935,711$ -$ -$ -$

Expenditures by ProgramAdministration 1,120,606 1,628,806 2,001,900 2,018,606 2,229,700

1,221,042 864,892 1,277,100 1,277,100 918,900

Electrical Instrumentation & Control 633,469 499,670 795,000 800,731 796,500

Water Treatment & Supply - - 4,424,700 4,424,700 4,934,100

2,897,846 3,079,900 3,294,300 3,312,547 3,121,100

820,110 771,049 719,000 720,455 1,056,700

1,639,242 1,337,103 1,157,400 1,159,378 1,249,200

594,703 701,004 586,500 586,500 676,800

- - 2,521,300 2,521,900 2,698,100

831,000 655,458 844,200 844,200 857,200

Stormwater Management 1,509,357 1,108,108 - - -

1,717,851 1,891,805 - - -

1,414,212 1,291,089 - - -

1,060,659 840,091 - - -

840,092 1,018,980 - - -

2,299,296 2,281,957 - - -

Total 18,599,485$ 17,969,911$ 17,621,400$ 17,666,117$ 18,538,300$


Operating Expense 7,486,309 7,304,406 7,525,400 7,513,179 8,134,200

Capital Outlay 221,203 400,405 302,800 359,738 553,800

Total 18,599,485$ 17,969,911$ 17,621,400$ 17,666,117$ 18,538,300$

Positions by ProgramAdministration 14.5 20.0 14.0 14.0 13.0

6.0 8.5 14.0 14.0 11.5

Electrical Instrumentation & Control 4.0 4.0 6.0 6.0 5.0

Water Treatment & Supply - - 22.0 22.0 23.0 13.0 14.0 14.0 14.0 14.0

Plant Maintenance 8.0 7.0 7.0 7.0 8.0

11.0 10.0 10.0 10.0 11.0

Water Accountability 7.0 7.0 6.0 6.0 7.0

- - 21.0 21.0 22.0 6.0 6.0 7.0 7.0 7.0

Stormwater Management 21.5 13.5 - - -

East Water Treatment 11.0 11.0 - - -

Lift Station Operation & Maintenance 9.0 9.0 - - -

Gravity Sewer System Repair & Maintenance 6.0 6.0 - - -

Line Repair, Replacement & Maintenance 6.0 6.0 - - -

West Water Treatment 11.0 12.0 - - -

Total 134.0 134.0 121.0 121.0 121.5

Water & Wastewater Quality Control


Water Transmission & Distribution Maintenance

Wastewater Collection Maintenance

Wastewater Collection Maintenance

Gravity Sewer System Repair & MaintenanceLine Repair, Replacement & Maintenance

Wastewater Treatment & Disposal

West Water Treatment

Wastewater Treatment & DisposalPlant Maintenance

FY 2011Actual

Water & Wastewater Quality Control

Water Transmission & Distribution Maintenance


East Water Treatment

FY 2014Budget

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Lift Station Operation & Maintenance

Water Accountability

City of Miramar 444


Position DetailAdministration Services Supervisor 1 1 1 1 1

Administrative Secretary II 4 5 4 4 4

Assistant City Manager 1 1 1 1 -

Assistant Director of Utilities - 1 1 1 1

Assistant Field Operations Superintendent 2 2 - - -

Assistant Superintendent of Regulatory Compliance - - - 1 1

Assistant Utility Manager 2 1 1 1 1

Assistant Utility Plant Manager 2 2 2 2 2

Assistant Water Plant Manager 1 1 1 1 1

Assistant Water System Manager 1 1 1 1 1

Assistant Water System Superintendent 2 2 2 2 2

Chemist 2 2 2 1 1

Collection Operator I 4 4 4 4 4

Collection Operator II 1 1 1 1 1

Compliance Technician Inspector II 1 1 1 1 1

Customer Service Specialist I 1 3 3 3 2

Customer Service Specialist II 4 4 4 4 4

Customer Service Support - Temp Part-time - 0.5 0.5 0.5 0.5

Director of Utilities 1 1 1 1 1

Electrical Supervisor 1 1 1 1 1

Electrician I 1 1 1 1 -

Electrician III 1 1 1 1 1

Engineer Inspector II - 2 2 2 -

Engineering Technician - Part-time - - 0.5 0.5 -

Equipment Operator II 2 1 - - -

Executive Assistant to the Assistant City Manager 1 1 1 1 -

Executive Assistant to the Director 1 1 1 1 1

Fiscal Control Administrator - - 1 - -

General Service Administrator 1 1 - - -

GIS Analyst I 1 1 1 1 1

GIS Analyst II 1 1 1 1 1

Heavy Equipment Operator I 2 2 1 1 1

Heavy Equipment Operator II 1 1 1 1 1

Instrumentation/Electrical Technician - - 1 1 1

Jet-Vac/Video Operator I 1 1 1 1 1

Jet-Vac/Video Operator II 1 1 1 1 1

Laboratory Technician II 3 3 3 3 3

Lead Lift Station Mechanic 1 1 1 1 1

Lead Maintenance 1 1 - - -

Lead Utility Mechanic 1 1 1 1 1

Lead Wastewater System Operator 1 1 1 1 1

Lead Water Meter Operator 1 1 1 1 1

Lift Station Mechanic I 3 3 3 3 3

Lift Station Mechanic II 2 2 2 2 2

Lift Station Supervisor - 1 1 1 1

Maintenance I 1 - - - -

Maintenance I - Part-time (3) 1.5 1.5 - - -

Maintenance II 4 2 - - -

Maintenance Supervisor I 1 - - - -

Mechanical Supervisor - - - - 1

Mechanical Tradesperson II 2 2 2 2 2

Meter Reader II 2 2 2 2 2

Meter Service Administrator 1 1 - - -

Meter Supervisor - - - - 1

Meter Technician 1 1 1 1 1

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2014Budget

FY 2013Amended

City of Miramar 445


Position DetailOperations Logistics Coordinator - - - - 1

Operations Service Administrator - - 1 1 -

Parts & Material Inventory Clerk 1 2 2 2 2

Production & Operations Manager - - - - 1

Programming Engineer 1 1 1 1 1

Project Administrator II 1 - - - -

Project Manager III 1 1 - - -

Regional Park Manager 1 - - - -

Regulatory Compliance Superintendent - 1 1 1 1

Stormwater Operator I 3 3 - - -

Stormwater Operator II 1 1 - - -

Strategic Planning Manager - Part-time 0.5 0.5 - - -

Streets Maintenance I 2 - - - -

Training & Development Coordinator - - - 1 1

Utilities Engineer - - - - 1

Utilities Intern Part-time (2) 1 0.5 - - 1

Utility Field Operations Manager - 1 1 1 1

Utility Fiscal Operations Manager - - 1 1 -

Utility Improvement Manager 1 - - - -

Utility Locator I 1 1 1 1 1

Utility Locator II 1 1 1 1 1

Utility Mechanic I 2 2 2 2 2

Utility Mechanic II 1 1 1 1 1

Utility Service Administrator 1 2 2 2 2

Warehouse Inventory Specialist 1 1 1 1 1

Wastewater Assistant Superintendent 3 1 1 - -

Wastewater Collection System Superintendent - 1 1 1 1

Wastewater Collection System Supervisor - - - 1 2

Wastewater Operator A 2 2 2 2 2

Wastewater Operator B 5 5 5 5 5

Wastewater Operator C 1 2 2 2 2

Wastewater Plant Day Shift Supervisor 1 1 1 1 1

Wastewater Plant Evening Shift Supervisor 1 1 1 1 1

Wastewater Plant Night Shift Supervisor 1 1 1 1 1

Water Plant Day Shift Supervisor 2 2 2 2 2

Water Plant Evening Shift Supervisor 2 2 2 2 2

Water Plant Night Shift Supervisor 2 2 2 2 2

Water Plant Operator A 2 2 2 1 1

Water Plant Operator B 8 8 8 8 8

Water Plant Operator C 3 3 3 4 4

Water Plant Operator Trainee 1 1 1 - 1

Water Plant Superintendent - - - 1 1

Water Quality Manager 1 - - - -

Water Resources Manager - 1 1 1 1

Water System Operator I 3 3 3 3 3

Water System Operator II 4 4 4 4 4

Water System Supervisor - - - - 1

Total FTE's 134.0 134.0 121.0 121.0 121.5

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

City of Miramar 446


Description

■

■

■

■

■■■

1.2.

3.

4.5.

6.7.


Output6 4 5 5 6

Efficiency/EffectivenessObjective:Outcome:Goals: 1, 2, 3

FY 2014


100% 100% 100% 100% 100%

<10% 90% 90% 95% 100%

100% 100% 100% 100% 100%% of Commission agenda items approved

This program is responsible for developing an effective long-range Capital Improvement and Financing Plan to meet the City ofMiramar's future development. Capital facilities represent a major investment of the City and, therefore, professional management,budgeting oversight and an annual review of the City's vision are mandated as part of the department's goals/objectives. Thisprogram provides planning, supervision, coordination and oversight of the day to day operations and the completion of operationalgoals and objectives established for the operations. This program also provides engineering and construction managementservices for utility infrastructure expansion and rehabilitation projects.

Strategic training ensures a high level of service by Utilities staff.

Ensure that utilities stakeholders are provided high quality potable and reclaimed water, as well as safe wastewatertreatment and disposal services efficiently, economically and with minimal interruption.

Ensure the successful completion of Utilities Capital Improvement Programs for infrastructure expansions,rehabilitations, and renovations.

Provide collection system service to 700 Historic Miramar customers currently utilizing septic tanks.Expand the reclaimed water system by installing 20,500 LF of new reuse lines, and providing service to 40 westernMiramar customers currently utilizing well and surface waters for irrigation.

Complete Lift Station No. 13 Rehabilitation project and risk of sewer overflows in Basin Areas 13 and 6.Keep utilities stakeholders well informed through public education/outreach events.

Ensure utilities is in compliance with all relevant County, State and Federal regulations and permits.

FY 2014 Projected

Goals for FY 14


Number of capital improvement projects administered

FY 2011 Actual

FY 2012 Actual

The level of services provided are reflective of the utilities stakeholders' needs and City's expectations.

FY 2013 Projected

FY 2010 Actual

Administration Program

Provide effective staff oversight of departmental operations and strategic functions.

FY 2013

Provide effective oversight of staff to ensure that all operational and strategic goals and objectivesare met.

Effectively manage and implement long-range Capital Improvement Programs and Financial Plans tosupport the City's vision and future needs of the community.

Provide effectiveness in annual budget preparation, expenditure review and approval, and controlcost overruns in Utilities fiscal operations.

The long-term water resources needs of the City's municipal, residential, commercial and development customers (utilities stakeholders) are met.

The level of services provided are reflective of the utilities stakeholders' needs and City's expectations.Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments.

Objectives

FY 2012

Compliance with regulatory and permit requirements

% of time utility services are uninterrupted

City of Miramar 447


Objective:Outcome:

Goals: 1, 3-6

FY 2014


100% 95% 100% 95% 100%

Objective:Outcome:Goals: 2, 4

FY 2014


70% 70% 67% 68% 70%

100% 100% 100% 100% 100%

750 700 600 500 450

None - - - - -

Expenditures by CategoryPersonnel Services 936,946 1,423,750 1,278,800 1,278,800 1,400,600


Capital Outlay - - 17,200 33,906 -

Total 1,120,606$ 1,628,806$ 2,001,900$ 2,018,606$ 2,229,700$

Percent of Time by PositionAdministrative Secretary II - 1.0 1.0 1.0 -

Assistant City Manager 1.0 1.0 - - -

Assistant Director of Utilities 1.0 1.0 1.0 1.0 1.0

Contract Administration Manager - - - - -

Engineer Inspector II - 2.0 2.0 2.0 -

Executive Assistant to the Assistant City Manager 1.0 1.0 - - -

Executive Assistant to the Director 1.0 1.0 1.0 1.0 1.0

Director of Utilities 1.0 1.0 1.0 1.0 1.0

General Services Administrator - 1.0 - - -

1.0 1.0 1.0 1.0 1.0

1.0 1.0 1.0 1.0 1.0

Lift Station Supervisor - 1.0 - - -

Parts & Material Inventory Clerk 1.0 2.0 2.0 2.0 2.0

Programming Engineer 1.0 1.0 - - -

Project Administrator III 1.0 1.0 - - -

Strategic Planning Manager 0.5 0.5 - - -

Utilities Intern P/T 1.0 0.5 - - -

Utilities Engineer - - - - 1.0

Utility Service Administrator 1.0 1.0 2.0 2.0 2.0

Warehouse Inventory Specialist 1.0 1.0 1.0 1.0 1.0

Water Quality Manager 1.0 - - - -

Water Resources Manager - 1.0 1.0 1.0 1.0

Youth Apprentice (2 P/T) - - - - 1.0

14.5 20.0 14.0 14.0 13.0

GIS Analyst IIGIS Analyst I

Total

FY 2011Actual

The long-term water resources needs of the City's municipal, residential, commercial and development customers(utilities stakeholders) are met.

FY 2012


FY 2012Actual

FY 2014Budget

FY 2013Budgeted


FY 2013

% of capital projects progressing/completed within budget

# of purchase orders processed

Effectively manage and implement long-range Utilities planning

FY 2013

FY 2012

% of capital projects progressing/completed on time

% of operating expenses vs. revenues collected

Ensure effectiveness in Utilities fiscal operations.Sufficient revenues are available to cover operating expenses, capital expenses and debt service payments.

City of Miramar 448


Description

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■

■

■

■

■

1.2.3.

4.


Output92,147 87,808 78,263 78,180

1,729 10,887 12,464 12,250


Outcome:

Goals: 1, 2, 3, 4FY 2014


5% 8% 5% 5% 3%% of calls abandoned

In addition, this program offers residents and business owners immediate contact and interaction with local government and itsfunctions, thereby creating the viable relationship necessary to ensure the overall City goal and objective of providing quality careand service.

Informed of City activities and services by collaborating on special City projects, attending and assisting with Cityand public meetings/workshops and by reading literature made available by different departments.

FY 2011 Actual

Objectives

Provide Miramar's residential and commercial customers with accessible, friendly, efficient and effective issueresolution services and general informational needs.

Ensuring that all issues are addressed in a friendly, efficient and timely manner, the City's residents will realize thegreatest level of customer satisfaction possible.

FY 2013FY 2012

Provide Miramar's residential and commercial customers with accessible, friendly, efficient andeffective services and general informational needs.

Create the viable relationships necessary to ensure proper communication with and provide qualitycare and service to the City's residents and business owners.

FY 2013 Projected

# of calls and e-mails into the Call Center

Ensuring that all issues are addressed in a friendly, efficient and timely manner that the City's residents can realizethe greatest level of customer satisfaction possible.

Providing accurate and timely information so that the City's residents will be well informed of the City's variousfunctions, services, programs and activities.

Office of Operational Services Program

This program is responsible for oversight and guidance of all departments that comprise of Operational Services for the City ofMiramar, and include Utilities, Public Works, Community Services, Engineering Services, Social Services and Cultural Affairs. Thisprogram also includes the customer service component that is designed to provide Miramar's residential and commercialcustomers with accessible, friendly, efficient and effective issue resolution services and general informational needs, whichincludes water bill payment and adjustment support services, bulk and regular pick up assistance, recycle bin distribution andreplacements, call dispatching and conducts field assessments to assist in customer issue resolutions.

# of work orders entered monthly

FY 2010 Actual

Provide effective oversight of departments to ensure that all operational and strategic goals andobjectives are met.Effectively manage and implement policy and procedure to support the City's vision and future needsof the community.

Goals for FY 14


FY 2012 Actual

Customer Service Response Team (CSRT) will answer 100% of calls received.Return customer calls/emails within one working day of receipt.Post and provide follow-up to customers and immediate supervisors on all Civicall, Hansen and Community Plus work orders in a timely manner.

City of Miramar 449


Objective:

Outcome:

Goals: 4

FY 2014


9 12 10 25 25% of City Commission Meetings and Workshops attended 100% 75% 80% 70% 90%# of public meetings and workshops attended 10 15 10 19 15

Dedicated RevenuesNone - - - - -

Expenditures by CategoryPersonnel Services 1,083,938 707,051 1,034,100 1,034,100 721,800


Capital Outlay 21,443 - - -

Total 1,221,042$ 864,892$ 1,277,100$ 1,277,100$ 918,900$

Administration Services Supervisor 1.0 1.0 1.0 1.0 1.0

Assistant City Manager - - 1.0 1.0 -

Customer Service Specialist I 1.0 3.0 3.0 3.0 2.0

Customer Service Specialist II 4.0 4.0 4.0 4.0 4.0

Customer Service Support-Temp PT - 0.5 0.5 0.5 0.5

Engineering Technician - Part-time - - 0.5 0.5 -

Executive Assistant to the Assistant City Manager - - 1.0 1.0 -

Fiscal Control Administrator - - 1.0 1.0 -

Operations Logistics Coordinator - - - - -

Operations Service Administrator - - 1.0 1.0 -

Production & Operations Manager - - - - 1.0

Training & Development Coordinator - - - - 1.0

Utility Fiscal Operations Manager - - 1.0 1.0 1.0

Youth Apprentice PT (2) 1.0

Total 6.0 8.5 14.0 14.0 11.5

FY 2013

Create the viable relationships necessary to ensure quality care and service to the City's residents and business owners.

FY 2012

FY 2013Amended

Providing accurate and timely information, the City's residents will be kept well informed of the City's variousfunctions, services and activities.

FY 2014Budget

FY 2012Actual

Percent of Time by Position

# of special City projects actively involved in

Office of Operational Services Program

FY 2013Budgeted

FY 2011Actual

City of Miramar 450


Description

1.

2.

3.

4.

5.

1.

2

3

4

5

1.

2

3

4.

5.

Performance MeasuresFY 2014

Output Goal

580 580 583 585 590

207 207 208 209 209

112 112 112 112 112

2% 1% 1% 2% 1%

1% 1% 1% 1% 0%

FY 2011 Actual

FY 2012 Actual

Schedule AC unit to operate based on days and time of occupancy to reduce energy cost and extend lifespan ofthe equipment at City official buildings and facilities

Maximize operation efficiency for (2) Water Treatment Plants (East and West), Wastewater Reclamation Facility,(4) remote facilities, and 130s Lift Stations by ensuring proper maintenance for the SCADA Systems. Performingcalibration and preventative / corrective maintenance on 500+ instruments and electrical components.

Ensure drinking water and reuse water quality to comply with State regulations and requirements by ensuring proper maintenance for the plant electrical and control systems.

Goals for FY 14

Maintain City-wide streets, parks and buildings lighting, building AC units and electrical systems in good working condition.

Minimize work related injury and reduce City liability and insurance cost.

Electrical and instrumentation/control systems will be protected from damage by weather condition. Generators willbe standby and ready to provide power when FP&L power is unstable or unavailable.

Minimize electrical related emergency service by implementing a comprehensive Preventative MaintenanceProgram.

Approximate % increase of SCADA systems loaded

FY 2010 Actual

Objectives

Perform inspection and calibration, as well as preventative and corrective maintenance to ensure theoperational readiness of instrumentation and control systems in support of Utilities operations.

Automate plants process treatments to increase operation efficiency and reduce chemical and energy consumption.

Minimize facilities down times and ensure City compliance with DEP regulatory and permit requirements.

Perform inspection as well as preventative and corrective maintenance for electrical systems andgenerators to ensure reliable power supply to all City official buildings and facilities.

Ensure proper operation and scheduling of energy management system to reduce energyconsumption at City official buildings and facilities.

Ensure safe working environment at City official buildings and facilities.

Maximize automation control for water and wastewater reclamation treatment processes.

Minimize Water, Wastewater treatment plants and lift stations down times by ensuring proper maintenance, adequate redundancies, surge protection, and available spare parts.

Electrical Instrumentation & Control Program


FY 2013 Projected

Approximate number of AC units maintained

Approximate number of roof top exhaust Fans

Approximate % increase of Citywide lighting

Approximate number of Instrumentation maintained

This program provides ongoing inspection, preventative and corrective maintenance of all City's Electrical, Lighting, AirConditioning (AC) Units, Utilities' Electrical, Instrumentation, Automation Control Supervisory Control and Data Acquisition(SCADA) System. Providing related preventative and routine maintenance, repair, replacement, improvement and emergencyservices in support of all City Departments.

City of Miramar 451



Outcome:

Goals: 3, 4, FY 2014


1% 1% 1% 1% 1%

1% 1% 1% 1% 1%

1% 1% 1% 1% 1%

Objective:

Outcome:

Goals: 5FY 2014


5% 4% 4% 4% 3%

2% 2% 2% 2% 2%

Objective:

Outcome: Increase plant process treatments to increase operation efficiency and reduce chemical and energy consumption.Goals: 1, 2

FY 2014


2% 3% 2% 2% 1%

2% 2% 2% 2% 2%


ExpendituresPersonnel Services 389,274 296,257 566,200 566,200 528,800


Capital Outlay 84,371 69,235 63,200 76,931 89,000

Total 633,469$ 499,670$ 795,000$ 800,731$ 796,500$

Assistant Utility Manager (Electrical) 1.0 1.0 1.0 1.0 1.0

Electrical Supervisor 1.0 1.0 1.0 1.0 1.0

Electrician III 1.0 1.0 1.0 1.0 1.0

1.0 1.0 1.0 1.0 -

Instrumentation/Electrical Technician - - 1.0 1.0 1.0

Programming Engineer - - 1.0 1.0 1.0

Total 4.0 4.0 6.0 6.0 5.0

FY 2013Amended

FY 2014Budget

% of energy cost saving on AC units with proper equipment maintenance

FY 2012 FY 2013

Perform inspection as well as preventative and corrective maintenance for electrical systems and generators toensure reliable power supply to all City official buildings and facilities.

Electrical and instrumentation/control systems will be protected from damage by weather. Generators will be onstandby and ready to provide power when FP&L power is not available.

FY 2012 FY 2013

% of AC equipment downtime

% of plant equipment downtime

% of lighting downtime

Electrical Instrumentation & Control Program

FY 2013Budgeted

Ensure proper operation and scheduling of energy management system to reduce energy consumption at Cityofficial buildings and facilities.

Schedule AC unit to run based on days and time of occupancy to reduce energy cost at City official buildings andfacilities

FY 2012 FY 2013

% of energy cost saving on AC units with energy management system scheduling


FY 2012Actual

Electrician I

% of energy cost saving on plants' Instrumentation and control calibration/maintenance

% of chemical cost saving on plants' Instrumentation and control calibration/maintenance

Maximize automation control for water treatment, wastewater reclamation treatment processes, water distribution system and sewer collection system.

FY 2011Actual

City of Miramar 452


Description

■

■■

■

■■

1.

23.

4


Output3.59 3.71 3.75 3.90

4.38 5.49 8.40 10.30Average daily demand vs. permitted capacity 7.97 / 11.75 9.20/11.75 12.15/17.50 14.20/17.50East & West Plant water loss (Raw vs. Treated) 7%/20% 7%/21% 7%/22% 7%/22%

14 29 24 21

10 10 10 10Compliance with permits and testing for west well fields 100% 100% 100% 100%Broward County rating of operating conditions 96% 96% 97% 97%New Service Connections 147 138 51 400

Objective:

Outcome:

Goals: 1, 3, 4

This program provides quality potable water service to the citizens and businesses within Miramar service area which ensures theirhealth, safety, and welfare. The treated water must meets all Federal and State Regulatory Standards mandated by the U.S.Environmental Protection Agency (USEPA), the Florida Department of Environmental Protection (FDEP), the South Florida WaterManagement District (SFWMD) and the Broward County Health Department (BCHD). The operation of this program providespotable water on demand 24 hours per day, 365 days per year.

ObjectivesProvide efficient water treatment and byproduct disposal services in accordance with all applicableFederal, State and Local rules and regulations.

Produce high quality drinking water and also sustain community health.Distribute treated water at pressures and flows sufficient to meet potable water consumptive use andfire protection demands within the Miramar service area.

Key Intended Outcomes of InvestmentHave safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.

Continue providing City water to all customers on a 24 hour/7day/365days per year basis.

Water Treatment & Supply Program

Meet all permit conditions, regulatory requirements and potable water standards of the Federal Safe DrinkingWater Act as promulgated by the USEPA, FDEP, SFWMD and BCHD.

Comply with the Consumptive Use Permit and Well Field Protection Program in accordance with State RegulatoryAgency requirements.

Provision of an essential service which promotes a quality life and safe environment for customers.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

West Plant Daily Water Produced (avg mgd)vs. Permitted

Have safe and uninterrupted water supply on demand 24 hours per day, 365 days per year.

Goals for FY 14

Incorporate the latest technologies, best available treatment and management practices to ensure efficient, costeffective, and environmentally sustainable operations.

Efficiency/EffectivenessProvide efficient water treatment and byproduct disposal services in accordance with all applicable Federal, Stateand Local rules and regulations.

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.

East Plant Daily Water Produced (avg mgd)vs. Permitted

Number of water quality complaints per year

Number of Operational Permits/Licenses renewed per year

City of Miramar 453


FY 2014

East Water Plant Goal Actual Goal Projected Goal

Personnel cost per million gallons $425 $418 $425 $422 $425Energy cost per million gallons $275 $268 $275 $273 $275Chemical cost per million gallons $200 $180 $200 $195 $200Operating cost per million gallons $485 $585 $550 $550 $555Total cost per million gallons $1,100 $1,175 $1,250 $1,225 $1,300

West Water Plant$750 $775 $780 $780 $760

$210 $203 $210 $207 $228

$300 $305 $300 $310 $321

$750 $768 $750 $770 $755

$1,400 $1,674 $1,500 $1,700 $1,660


FY 2014Goal Actual Goal Projected Goal

100% 100% 100% 100% 100%

96% 94% 96% 92% 100%Daily Water Production (average mgd) 7.50 7.50 7.50 3.90 4.10Number of water quality complaints per year 38 80 25 35 25Number of Skids cleaned per year 5 5 3 3 3Number of license and permit renewals per year 6 6 6 6 6

Objective:

Outcome:

Goals: 2, 5FY 2014


3.64 / 5.7 4.0 / 5.7 4.0 / 5.7 3.9 / 5.7 4.1 / 5.7

5% 5% 8% 6% 5%

10 17 10 8 9

Dedicated Revenues None - - - - -

Expenditures by CategoryPersonnel Services - - 1,998,700 1,998,700 2,003,000

Operating Expense - - 2,386,000 2,406,419 2,883,100 Capital Outlay - - 40,000 19,581 48,000

Total -$ -$ 4,424,700$ 4,424,700$ 4,934,100$

Position Allocation by ProgramAdministrative Secretary II - - 1 1 1 Assistant Water Plant Manager - - 1 1 1 Water Plant Operator A - - 2 2 2 Water Plant Operator B - - 8 8 8 Water Plant Operator C - - 3 3 3 Water Plant Day Shift Supervisor - - 2 2 2 Water Plant Evening Shift Supervisor - - 2 2 2 Water Plant Night Shift Supervisor - - 2 2 2 Water Plant Operator Trainee - - 1 1 2 Total - - 22 22 23

FY 2013Amended

FY 2014Budget

FY 2011Actual

Operating cost per million gallons

Water Treatment & Supply Program

FY 2012Actual

FY 2013Budgeted

Personnel cost per million gallonsEnergy cost per million gallonsChemical cost per million gallons

FY 2012 FY 2013

Plant Water Loss (Raw vs. Treated)New Service Connections

Broward County rating of operating conditions

Distribute treated water at capacities sufficient to meet water consumption and fire protection demands within theHistoric Miramar service area.

Have safe and uninterrupted supply of treated water to satisfy consumption use and fire protection needs in theMiramar service area.

FY 2012 FY 2013

Average Daily Demand vs. Permitted Capacity

Total cost per million gallons ( less Cap. Outlay)

Produce high quality drinking water and also sustain community health.Provision of an essential service which promotes a quality life and safe environment for customers.

FY 2012 FY 2013

Compliance with Testing for East Well Fields

City of Miramar 454


Wastewater Treatment & Disposal Program

Description

■

■

■■

■

■

■

■

1.

2.

3.4.

5.

6.


Output9.0 / 10.2 8.5 / 10.1 9.7 / 10.1 9.5 / 10.1

# of samples collected and tested per day 72 72 72 72# of plant inspections conducted per day 6 6 6 72# of process reviews and adjustments conducted per day 12 12 12 12


Outcome:

Goals: 1, 3 - 6

Produce high quality reclaimed water to serve residential, commercial and municipal irrigation needswhere reuse infrastructure is available.

Objectives

Treat and safely dispose of all biosolids residuals generated at the WWRF.

FY 2010 Actual FY 2011 Actual FY 2012 Actual

Goals for FY 14

Comply with the current SFWMD Consumptive Use Permit requirement for expanding reuse production anddistribution system capacities.

Provide wastewater treatment on a continuous basis, 24 hours a day and 365 days a year.Provide an uninterrupted supply of high quality reclaimed water to residential and commercial users and to supportmunicipal operations.

Dispose of treated wastewater through reclaimed water distribution and Deep Well Injection.Dispose of anaerobically digested and dewatered sludge (biosolids residuals) in accordance withTitle 40 CFR Part 503 (EPA 503 Rule) and Chapter 62-640, F.A.C. requirements.

Key Intended Outcomes of InvestmentThrough the efficient operation of the WWR, wastes discharged from Miramar homes and businesses will flowthrough the collection system and into the WWRF for safe treatment and disposal.

Producing reuse water from reclaimed wastewater is a valuable resource since it provides a high-quality, safe andnutrient-rich source water for landscape irrigation, and conserves the region's limited groundwater resources.

Reuse water distribution and deep well injection are the only disposal methods allowable under FDEP operationspermit.

Anaerobically-treated and dewatered biosolids is a valuable resource for beneficial agricultural reuse. Hauling is awell-established disposal method for this product, which provides a high-quality, safe and nutrient-rich soilconditioner and partial fertilizer at land application sites approved under the 503 Rule.

Pursue all available resource conservation opportunities such as reuse of reclaimed water for irrigation, hauling ofbiosolids at land application sites and use of biogas as a renewable energy source.

FY 2013 Projected

Meet all permit conditions and regulatory requirements, as promulgated by the USEPA, NPDES, FDEP, andBCEPD.

Provide efficient treatment and disposal of domestic wastewater generated within the City's westernservice area in accordance with current Florida Department of Environmental Protection (FDEP) andBroward County Environmental Protection Department (BCEPD) operating permits and all applicableFederal, state and local rules and regulations.

Total wastewater flow treated (MGD) vs. permitted

Provide efficient treatment and disposal of domestic wastewater generated within the City's western service area inaccordance with current Florida Department of Environmental Protection (FDEP) and Broward CountyEnvironmental Protection Department (BCEPD) operating permits and all applicable Federal, state and local rulesand regulations.

Through the efficient operation of the WWRF, wastes discharged from Miramar homes and businesses will flowthrough the collection system and into the WWRF for safe treatment and disposal.

This program provides treatment and disposal of wastewater generated in the City's services area from the WastewaterReclamation Facility. The wastewater plant is designed to produce reclaimed water suitable for irrigation applications.

City of Miramar 455


Wastewater Treatment & Disposal ProgramFY 2014


Energy cost per million gallons $250 $308 $295 $319 $235Chemical cost per million gallons $72 $95 $75 $81 $60Other operating cost per million gallons $654 $794 $777 $840 $580

$895 $1,008 $981 $1,061 $624

$0.45 $0.69 $0.64 $0.71 $0.35

Objective:Outcome:

Goals: 1, 2, 4, 5FY 2014


% of reclaimed water utilization (mgd) 50% 35% 70% 40% 70%Average daily treatment flows vs. permitted plant capacity 9.0/12.2 9.7/12.2 9.3/10.1% 8.6/12.7 9.7/12.7



Maintain effluent disposal at 20/20 limits (BOD/TSS) 98% 97% 99% 98% 99%Maintain reuse treatment at 5/5 limits (BOD/TSS) 98% 96% 99% 98% 99%

Objective:Outcome:

Goals: 1, 5, 6FY 2014


Biosolid treatment and disposal (cubic yard per mgd) 15,819 14,725 16,740 15,280 17,112

Actual Actual Budgeted Amended Budget


ExpendituresPersonnel Services 1,141,829 1,223,107 1,187,200 1,187,200 1,186,500


Capital Outlay 9,786 - 38,399 53,000

Total 2,897,846$ 3,079,900$ 3,294,300$ 3,312,547$ 3,121,100$

Percent of Time by PositionAdministrative Secretary II 1.0 1.0 1.0 1.0 1.0

Assistant Utility Plant Manager 1.0 1.0 1.0 1.0 1.0

Wastewater Operator A 2.0 2.0 2.0 2.0 2.0

Wastewater Operator B 3.0 5.0 5.0 5.0 5.0

Wastewater Operator C 3.0 2.0 2.0 2.0 2.0

Wastewater Plant Day Shift Supervisor 1.0 1.0 1.0 1.0 1.0

Wastewater Plant Evening Shift Supervisor 1.0 1.0 1.0 1.0 1.0

Wastewater Plant Night Shift Supervisor 1.0 1.0 1.0 1.0 1.0

Total 13.0 14.0 14.0 14.0 14.0

FY 2012 FY 2013

Produce high-quality reclaimed water to meet the landscape irrigation needs of reuse customers.Continue to produce and distribute reuse water as a high-quality, safe and nutrient-rich source water for landscapeirrigation.

FY 2012 FY 2013

Dispose treated, unreclaimed wastewater through Deep Well Injection.Continue to provide a safe and efficient method for disposing treated wastewater.

Dispose of anaerobically digested and dewatered sludge (biosolids) safely and efficiently.Biosolids are valuable beneficial resources for agricultural reuse, and is disposed at permitted land application sitesas a high-quality, safe and nutrient-rich soil conditioner and partial fertilizer.

Total cost per lb. of BOD treated

Total cost per million gallons per lb. of BOD treated

FY 2012 FY 2013

FY 2012 FY 2013

City of Miramar 456


Description

■

■

■■

1.2.3.4.


Output# of planned work orders completed 727 768 736 736

# of repair/emergency work orders completed 142 134 353 400

# of hours spent on routine maintenance 3,324 3,245 3,245 3,245

574 610 405 405

25 hrs. 26 hrs. 40hrs 40hrs


Outcome:Goals: 1, 2

FY 2014


Cost per work order completed - Plant Mechanical $209 $209 $200 $200 $200

Objective:

Outcome:Goals: 2, 3

Plant Maintenance Program

The Plant Maintenance provides ongoing inspection and preventative and corrective maintenance of the City's mechanicalequipment at the Wastewater Reclamation Facility, and East and West Water Treatment Plants. This program also maintains thesmall engine equipment for Public Works and Parks and Recreation Departments.

ObjectivesProvide ongoing inspection as well as preventative and corrective maintenance of water andwastewater plant mechanical and process equipment.

Provide ongoing inspection as well as preventative and corrective maintenance of small engineequipment used by staff.

Key Intended Outcomes of InvestmentOperational readiness of plant mechanical equipment in support of plant operations.

# of small engine work orders completed

Ensure the operational readiness of all small engine equipment in support of the department needs.

Goals for FY 14Predictive Life of Equipment: Replace as many pump and motors I can. The is 5 to 20 years. Provide ongoing inspection as well as preventative and corrective maintenance. Ensure the operational readiness of all small engine equipment in support of the department needs. Minimize treatment plant mechanical component down time by ensuring proper maintenance, appropriate workhour.

FY 2012 Actual

FY 2013 Projected

Operational readiness of small engine equipment in support of department needs.

Operational readiness of all major mechanical equipment in support of plant operations.

FY 2012 FY 2013

Provide ongoing inspection as well as preventative and corrective maintenance of small engine equipment used bystaff.

FY 2010 Actual

FY 2011 Actual

# of hours spent on emergency and overtime repairs

Provide ongoing inspection as well as preventative and corrective maintenance of water and wastewater plantmechanical and process equipment.

City of Miramar 457


Plant Maintenance Program

FY 2014


Cost per work order completed - Small Engine $125 $115 $120 $120 $120

% of time spent on routine maintenance 95% 95% 95% 95% 95%

% of time spent on mechanical equipment failure 1% 1% 1% 1% 1%




Capital Outlay 8,545 - 2,200 224,400

Total 820,110$ 771,049$ 719,000$ 720,455$ 1,056,700$

Percent of Time by PositionAssistant Utility Plant Manager (Maint) 1 1 1 1 1

Lead Utility Mechanic 1 1 1 1 1

Mechanical Supervisor - - - - 1

Mechanical Tradesperson II 2 2 2 2 2

Utility Mechanic I 3 2 2 2 2

Utility Mechanic II 1 1 1 1 1

Total 8 7 7 7 8

FY 2012

FY 2012Actual

FY 2011Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2013

City of Miramar 458


■

■

■

■

■■

■

1.2.3.4.5.6.7.


Output365 420 758 203

15 12 5 106

450 1249 3917 309

25 0 0 0

12 15 7 6


Outcome:Goals: 1, 3, 5, 6

Comply with all City of Miramar utility standards, and all Broward County and FDEP applicable rules and regulations

FY 2010 Actual

Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-usewithout loss of quantity or quality.

Ensure the quality of water within the distribution system through effective flushing and backflowprevention device inspections.

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Ensure the safe delivery of water produced at Miramar's two water plants to the various points-of-use without lossof quantity or quality.

Goals for FY 14Provide Miramar residents with uninterrupted water services 24 hours per day, 365 days per year.Provide quality customer service field support to Utility Billing and CSRT staff.Maintain the integrity of the water distribution system.Ensure the state of readiness of all of the City's 4280 fire hydrants and 5,000 flow control devices.Provide an ongoing cleaning/flushing program for the City's 425 miles of water mains.

Key Intended Outcomes of InvestmentDelivery of high quality potable water to customers with minimum water loss.Maintenance of a safe, structurally sound and reliable water delivery network, thereby mitigating aging andcontamination of water during conveyance through the transmission and distribution system.

Fire hydrants will be ready for fire protection when the need arises.

Ensure the operational readiness of all fire hydrants throughout Miramar's Utilities service area.

Carry out a proactive water leak detection and repair program.

Safeguard the structural integrity of the transmission and distribution system and componentsthrough routine inspection, leak detection and maintenance activities.

Water Transmission & Distribution Maintenance Program

DescriptionThis program is responsible for the delivery of high quality water to our customers, to provide ongoing inspection of the watertransmission system, corrective and preventative maintenance to ensure an uninterrupted water supply from treatment facilities toour customers in accordance with all local, state and federal regulations and standards.

Objectives

Delivery of potable water to customers with minimum water loss.

# of service line leaks repaired

# of fire hydrants repaired

# of fire hydrants flushed

# of leaks located by in-house detection

# of water mains repaired

City of Miramar 459


Water Transmission & Distribution Maintenance Program

FY 2014


3.2 3.0 3.0 3.0 3.0

4.0 4.0 4.0 4.0 4.0

98% 98% 98% 98% 98%

Objective:

Outcome:Goals: 2, 3, 4, 5, 7

FY 2014


25,000 1,944,500 4,500,000 75,000 75,000

60 145 90 90 90

Objective:Outcome:Goals: 1, 3, 4, 6, 7

FY 2014


5 1 5 5 5


Expenditures by CategoryPersonnel Services 940,090 844,465 735,200 735,200 803,000


Capital Outlay 9,838 40,522 41,500 43,478 18,000

Total 1,639,242$ 1,337,103$ 1,157,400$ 1,159,378$ 1,249,200$

Percent of Time by Position1 1 1 1 1

1 1 1 1 1

1 1 1 1 1

4 4 4 4 4

2 2 2 2 2

1 1 1 1 2

1 - - - -

Total 11 10 10 10 11


FY 2012Actual

FY 2013Budgeted

Safeguard the structural integrity of the transmission and distribution system.Maintenance of a safe, structurally sound and reliable water delivery network.

Utility Services AdministratorWater System Supervisor

FY 2012 FY 2013

Heavy Equipment Operator II

FY 2014Budget

FY 2012 FY 2013

Average hours to repair service line

Average hours to repair main

% of service interruption lasting < 30 minutes

Water System Operator I

Assistant Water System Manager

FY 2011Actual

# of fire hydrant work orders handled per month

Ensure the quality of water within the distribution system through effective flushing, backflow prevention deviceinspection, maintenance and public education services.

Prevent aging and contamination of water during conveyance through the transmission and distribution system.

FY 2012 FY 2013

# of Linear feet of water mains flushed per month

# of customer service/Civicall issues addressed per mo.

Water System Operator II

FY 2013Amended

City of Miramar 460


Description

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■

■■

■

■

1.

2.3.4.

5.


Output32,809 32,948 33,000 33,500

2,400 1,811 2,000 1,113

6 157 200 250

Efficiency/EffectivenessObjective:Outcome:

Goals: 1FY 2014


2% 10% 2% 18% 2%

99% 98% 98% 98% 98%

Objectives

Water Accountability Program

The Water Accountability program is responsible for the accurate and timely reading of all water meters throughout the city. Thisprogram also provides meter maintenance and tracks the use of all temporary and new development meters as well as responds tocustomer service calls and a large volume of non-payment service deactivation and reactivation requests from Financial Services-Utility Billing staff.

Distribute and track the use of all temporary meters which are used by developers duringconstruction and by pressure cleaners.

Provide excellent field customer service to all residents and businesses in Miramar's service area.

Key Intended Outcomes of InvestmentMaximize water/sewer rate revenues by accurately registering and reporting all flows through meters.Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, which in turnsupports a viable Utilities Department.

% of meters correctly read per month

% of no-reads per month

Accurate and timely meter readings are the first steps in ensuring an efficient utility billing program, and viable toUtilities Department

FY 2012 FY 2013

Minimize operating/overtime costs and revenue losses by effectively managing non-payment deactivations andreactivations.

Provide accurate and timely reading of all water meter cycles and routes throughout the City.

Sustain adequate meter inventories to ensure new development and temporary meters are supplied and managedefficiently.

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Number of water accounts read per month

Number of meter turn-offs and turn-on per month

Number of new development meters issued

Provide accurate and timely reading of all water meter cycles and routes throughout the City

Effective maintenance activities ensure accurate meter readings, long equipment life and minimum programexpenditures.

Goals for FY 14Ensure that the City's 33,000+ meters are accurately read and reported to Financial Services/Utility Billing on timeduring each monthly billing cycle.

Maintain the radio read meter system utilizing a proactive maintenance program.Provide quality customer service field support to Utility Billing and CSRT staff.

Ensure that customer service staff are adequately trained and supported to provide high quality of service tocustomers.

Provide meter maintenance activities to ensure that all meters are accurately measuring consumption.

FY 2013 Projected

City of Miramar 461


Objective:Outcome:

Goals: 1, 2FY 2014


15 <15 <15 <10 10>

10 <10 <10 <10 10>

Objective:

Outcome:Goals: 1, 5

FY 2014


12 35 <30 307 350

10% 0 <25 207 250


FY 2014


400 200 200 400 425

98% 98% 98% 98% 98%




Capital Outlay 23,664 30,000 - - -

Total 594,703$ 701,004$ 586,500$ 586,500$ 676,800$

Position Allocation by Program1 1 1 1 1

Lead Water Meter Operator 1 1 1 1 1

Meter Service Administrator 1 1 - - -

Meter Supervisor - - - - 1

Meter Technician 1 1 1 1 1

Water Meter Reader II 2 2 2 2 2

Water System Operator I 1 1 1 1 1

Total 7 7 6 6 7

FY 2011Actual

% of temporary meters retrieved during the year

Provide excellent field customer service to all residents and businesses in Miramar's service area.Support the customer service staff and provide high quality service to all Miramar residents/customers.

FY 2012

Distribute and track the use of all temporary meters which are used by developers during construction and bypressure cleaners.

Maximize water/sewer rate revenues by accurately registering and reporting all flows through meters.

FY 2012 FY 2013

FY 2014Budget

FY 2012Actual

Number of meters pulled for repairs per month

FY 2013Budgeted

FY 2013Amended

Assistant Water System Superintendent

Number of customer service calls handled

% of Turn-Offs and Turn-Ons completed on time

Number of temporary meters distributed during the year

FY 2012 FY 2013

Water Accountability Program

Provide meter maintenance activities to ensure that all meters are accurately measuring consumption.Effective maintenance activities ensure accurate meter readings, long equipment life and minimum program expenditures.

FY 2013

Number of meters pulled for routine testing per month

City of Miramar 462


Description

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

1.

2.

3.

4.

5.

6.

7.

8.

9.

10.

This program is responsible for ensuring the health and safety of the City's residents by efficiently pumping sewage away fromareas where it can come into contact with the public and the environment. Ultimately, ensuring that sewage discharges into theCity's collection system from all connected dwelling units are safely contained and transported through 252 miles of gravity mainsand over 6,340 manholes to the receiving lift station facilities. By ensuring containment, the program also ensures that groundwaterinfiltration and rain water inflow (I/I) are minimized. Also, it is responsible for maintenance, minor installations and major repairs tothe City's collection system requiring excavation. It covers 81 miles of pressurized force mains and over 300 FM flow controlvalves.

This program is also responsible for the maintenance and repair of the City's 37 miles of pressurized reuse water mains andflushing hydrants, and for providing locating services for all underground water, sewer and reuse pipes upon request from otherCity departments, the general public and the development community. Reuse service is currently available at certain locations eastof I-75 and west of Palm Avenue.

Wastewater Collection Maintenance Program

Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscapefeatures where this service is available. From users' point of view, greatest value is evident during severe droughtevents, when reuse water is exempted from irrigation restrictions.

Providing timely and accurate underground utility locations is essential to preserving public safety, health and theenvironment, while safeguarding City's capital assets from preventable damage.

Ensure that customer service staff are adequately supported to provide high quality of service to customers.

Ensure that flows from the Hollywood Large Users collection sub-system (i.e. east of the FloridaTurnpike) are safely and efficiently conveyed through the Master Pumping Station.

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants.Provide utility locating services for all underground water, sewer and reuse pipes.

Convey sewage collected in lift station wet wells safely and without interruption into the dischargeforce main network in accordance with all applicable environmental laws, rules, regulations andindustry standards.

Ensure safe and continuous flow of wastewater entering the collection system through City-ownedcleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations;and that the lift stations are able to receive and fully contain the wastewater.

Perform maintenance services, minor installations and major repairs to the City's collection system,including gravity sanitary sewers, manholes, pressurized force mains and force main valves.

Objectives

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system.

Proper maintenance of stationary and portable emergency generators will facilitate uninterrupted operation of liftstations during periods of prolonged power outages.

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system.

Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and privatedwelling unit fixtures.

Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities,conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.

Ensuring the structural integrity of collection system components is vital to the wellbeing of the City's residents andother users.

Provide general field services in support of Utilities Department collection system capitalimprovement projects on an as needed basis.

Maintain 81 miles of force mains, 300 flow control valves and perform/oversee major repairs to theforce main and 252-mile gravity sewer systems.

Key Intended Outcomes of InvestmentProtection of public health and safety through proper handling of raw sewage.An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities,thereby minimizing staffing requirements, overtime call-outs and effective emergency response.

Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous oroffensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity.

City of Miramar 463


1.

2.

3.

4.

5.

6.7.

8

910

1112


OutputLift Station Operation & Maintenance

122 117 119 250

2,550 1,668 5,559 6,000

10 40 37 40Gravity Sewer System Repair & Maintenance

30 / 62 39 / 211 40/188 40 / 300

71,724 67,517 54,520 13,351

17,182 3,266 54,520 13,351

6,123 0 0 0

142 / 103 123 / 68 91 /31 125 / 50Line Repair, Replacement & Maintenance

150 280 283 400

50 45 40 45

60 86 100 95

2,500 2,153 3,047 3,000


Outcome:

Goals: 1, 2, 3FY 2014


0 0 0 0 0

Objective:

Outcome:Goals: 1, 2

FY 2010 Actual

Number of maintenance/repair work orders issued

FY 2013 Projected

Ensure the structural integrity of gravity mains, manholes and City-owned clean-outs through TV inspections andtimely repair of defects.

Preserve full storage capacity of gravity mains and manholes through routine vacuum truck cleaning activities.

Number of Lift Stations wet wells cleaned

# of manholes inspected/cleaned

# of sewer main/lateral blockages cleared

Maintain the hydraulic, mechanical, electrical and structural integrity of the lift station/SCADA systems andemergency generators.

FY 2011 Actual

Linear feet of pipe joints grouted

Number of SCADA generated Lift Stations inspections

Minimize the amount of I/I entering the collection system by ensuring structural integrity of cleanouts, sanitarysewer mains and manholes.

Provide Miramar residents and other customers with uninterrupted sewer services 24 hours a day, 365 days a year,as well as quality customer service field support to Utility Billing and CSRT staff.

Detect, uncover and eliminate force main sewage leaks in a safe and efficient manner.Install service line cleanouts to ensure efficient responses to sewer back-up (Signal 2) callouts, minimizeassociated inconveniences and overtime expenditures.

Maintain the integrity of the reclaimed water lines by cleaning/flushing and repairing leaks safely and efficiently.Provide accurate underground utility location services.

FY 2012 Actual

Linear feet of sewer lines televisedLinear feet of sewer lines cleaned

Total # of lift station overflows

Convey sewage collected in lift station wet wells safely and without interruption into the discharge force mainnetwork.

# of eastern collection cleanouts installed# of FM valves exercised, repaired or replaced

L.F. of sewer line repairs completed

Eliminate sewer overflows through efficient lift station inspections, maintenance, monitoring, detection andappropriate responses.


Goals for FY 14

Ensure safe, efficient and continuous pumping of wastewater from the sanitary sewer collection system into theforce main network.

Comply with all City of Miramar standards, as well as applicable rules and regulations of BCEPD and FDEP in orderto ensure public health and safety.

# of locate tickets completed

Ensure that lift stations are able to receive and fully contain wastewater entering the collection system throughsanitary sewers and manholes.

Protection of public health and safety through proper handling of raw sewage.

Effective and efficient operation of lift stations prevent sewage spills onto facility grounds, public access areas,waterways, residential and commercial properties/dwellings; minimizes the frequency of offensive/nuisanceconditions in the immediate vicinity; and minimizes FPL power usage and related expenditures.

FY 2012 FY 2013

City of Miramar 464


FY 2014


<10 <10 <10 <10 <10

20 20 20 21 21

Objective:Outcome:

Goals: 1, 2, 3, 4, 5, 6FY 2014


90% 95% >95% >95 >95

100% 100% 100% 100% 100%

99% 99% 99% 99% 99%

Objective:

Outcome:

Goals: 1, 2, 3, 4FY 2014


100% 90% 100% 100% 100%

Objective:

Outcome:

Goals: 1, 2, 4FY 2014


3.0 2.6 2.5 2.5 2.5

100% 98% 100% 100% 100%

30% 25% 30% 30% 30%

20% 0.2 20% 20 20%

Objective:Outcome:

Goals: 3FY 2014


25% 10% 10% 10% 10%

3,000 2000 3,000 3000 3,000

Objective:

Outcome:

Goals: 1, 2, 3, 4, 6FY 2014


47 44 45 46 45

6 6 5 5 5

15 25 20 20 20

Average man-hour usage per cleanout installation

# of resident complaints on Lift Station (LS) malfunction

Total # of portable emergency generators in service

Effective and efficient operation of the Master Pumping Station prevents sewage spills and hazardous oroffensive/nuisance conditions at the 7000 Miramar Pkwy complex and immediate vicinity.

FY 2012

Ensure the operational integrity of the Supervisory Control and Data Acquisition (SCADA) system.

Wastewater Collection Maintenance FY 2012 FY 2013

% of all LS malfunctions detected via SCADA

# of sewer leaks repaired per month

FY 2013

Average man-hour usage per L.F. of line repaired

FY 2013

FY 2012 FY 2013

An efficient SCADA system provides invaluable remote lift station facility monitoring and control capabilities,thereby minimizing staffing requirements, overtime call-outs and effective emergency response.

% of LS connected to SCADA system

LS SCADA system communications success rate

% of resident complaints resolved by resident

Controlling I/I reduces the likelihood of sewer overflows, conserves collection system hydraulic capacities,conserves treatment plant capacities, minimizes lift station pumping costs and Large User expenditures.

Ensure that flows from the Hollywood Large Users collection sub-system are safely and efficiently conveyedthrough the Master Pumping Station (MPS).

FY 2012

% of time that at least 2 of the 3 pumps are on-line and in full operation.

Ensuring the structural integrity of the collection system is vital to the well being of the City, its residents,businesses and visitors.

% of back-up complaints due to system deficiencies

Minimize groundwater infiltration and rain water inflow (I/I) into the collection system.

Perform maintenance services, minor installations and major repairs to the City's collection system, includinggravity sanitary sewers, manholes, pressurized force mains and force main valves.

Prevent sewage from backing up through gravity main defects, manholes, City-owned cleanouts, public and private dwelling unit fixtures.

Average man-hour usage per blockage cleared

% of resident complaints resolved within 24 hours

Ensure safe and continuous flow of wastewater entering the collection system through City-owned cleanouts, sanitary sewer mains and manholes for ultimate discharge into the receiving lift stations.

Linear feet of gravity sewers U-lined

FY 2012

FY 2012 FY 2013

I/I as % of average daily flow thru collection system

FY 2013

City of Miramar 465


Objective:Outcome:

Goals: 4, 6FY 2014


6,000 5,000 5,000 27,600 25,000

10 20 20 <10 <10

Objective:Outcome:

Goals: 1, 5FY 2014


5% 5% 5% 5% 5%

Objective:Outcome:Goals: 7

FY 2014


<100 60 <80 96 <100


Expenditures by CategoryPersonnel Services - - 1,430,000 1,430,000 1,544,900

Operating Expense - - 989,400 985,657 1,049,800 Capital Outlay - - 101,900 106,243 103,400

Total -$ -$ 2,521,300$ 2,521,900$ 2,698,100$

Administrative Secretary II - - 1 1 1 Lead Lift Station Mechanic - - 1 1 1 Lift Station Mechanic II - - 2 2 2 Lift Station Mechanic I - - 3 3 3 Lift Station Supervisor - - 1 1 1 Utility Improvement Manager - - 1 1 1

- - 1 1 1 - - 2 2 2

- - 1 - - 1 1 1 - - 1 1 1 - - 1 1 1

Collection System Operator I - - 2 2 2 Lead Wastewater System Operator - - 1 1 1 Utility Locator II - - 1 1 1 Utility Locator I - - 1 1 1 Wastewater Assistant Superintendent - - 1 1 -

- - - 1 1 Total - - 21 21 22

FY 2013Budgeted

FY 2013Amended

Ensure that customer service staff are adequately supported to provide high quality of service to customers.

FY 2012 FY 2013

Linear feet of pressurized reuse mains flushed per month

# of customer service/Civicall issues addressed per month

Provide utility locating services for all underground water, sewer and reuse pipes.Providing timely and accurate underground utility locations is essential to preserving public safety, health and the environment, while safeguarding City's capital assets from preventable damage.

FY 2012 FY 2013

% of lines damaged due to inaccurate location markings

FY 2011Actual

Number of customer service calls handled

Jet-Vac/Video Operator I

Collection System Supervisor

Provide general field service assistance to Billing and CSRT staff and for special projects as needed.

FY 2014Budget

Wastewater Collection System Supervisor

FY 2012Actual

Wastewater Assistant Superintendent

Jet-Vac/Video Operator II

Position Allocation by Program

Collection System Operator IICollection System Operator I

FY 2013


Ensuring the structural integrity of the reuse system is essential for the viability of municipal and private landscapefeatures where this service is available. From users' point of view, greatest value is evident during severe droughtevents, when reuse water is exempted from irrigation restrictions.

FY 2012

Provide maintenance and repair services for reuse water mains and reuse flushing hydrants.

City of Miramar 466


Description

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6.

7.

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Output

9,350 9,349 8,546 9,500

66 544 728 820

32,989 31,735 29,994 31,000

28 21 12 15

195 181 100 100

FY 2013 Projected

Ensure that the level of services our citizens expect is maintained.Ensure that the City water meets drinking water standards by performing 3,000 tests annually to protect publichealth, as required by the SDWA.

Ensure treated wastewater disposal meets permit requirements by performing 5,500 tests annually as required bythe CWA.

FY 2011 Actual

FY 2012 Actual

Key Intended Outcomes of InvestmentEnsures that the potable and reuse water delivered to residents and businesses through the separate transmissionand distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to landdisposal sites consistently meet permit conditions and stringent federal, state and local health/environmentalregulations, quality standards and reporting requirements.Generate a revenue stream that is beneficial to the public while supporting program operations.Testing services requested by residents, developers, municipalities and other customers are completed accurately,timely and cost-effectively.

Water & Wastewater Quality Control Program

This program provides vital and specialized technical services to the Miramar community. As a facility certified by the NationalEnvironmental Laboratory Accreditation Conference (NELAC), this program is able to provide water quality testing and monitoringin compliance with the Safe Drinking Water Act (SDWA) for the East Water Treatment Plant and West Water Treatment Plant, andthe Clean Water Act (CWA) for the WWRF. It also provides quality assurance and control of wastes entering the wastewatertreatment process from domestic, commercial and institutional discharges.

Sewer discharges from industrial users do not exceed established water quality limits that could adversely affectthe wastewater treatment process.

ObjectivesProvide NELAC testing services for the East, West, and Wastewater plants for permit compliance.Provide NELAC testing services for developers and other cities in the local area at a reasonable cost.Provide testing services toward resolution of water quality complaints.Provide Industrial Pretreatment services to prevent pollutants from being discharged into thewastewater collection system in harmful quantities.

Goals for FY 14

# of tests approved under NELAC certification

Ensure that reclaimed water is safe for unrestricted public access/irrigation use.Provide greater level of self-sufficiency testing services for a fee to developers, municipalities and other customers.Perform analyses on water quality complaint samples and respond to residents in a timely and courteous manner.

Lab tests for plants and new water main clearances

Number of water quality complaints tests

Number of pretreatment permits issued

FY 2010 Actual

Deliver/distribute Consumer Confidence Reports (CCR) to all Miramar residents and business customers by July1st annually.

Maintain an effective Industrial Pretreatment program.

Number of CCR's delivered to customers

City of Miramar 467



Goals: 1, 2, 3, 4, 7FY 2014


100% 100% 100% 100% 100%

95% 95% 95% 95% 95%

95% 95% 95% 95% 95%

95% 95% 95% 95% 95%

95% 100% 100% 100% 100%



650 750 750 800 800



650 750 750 100 100

Objective:

Outcome:

Goals: 9FY 2014


100% 100% 100% 100% 100%




Capital Outlay - 29,412 39,000 39,000 18,000

Total 831,000$ 655,458$ 844,200$ 844,200$ 857,200$

Position Allocation by ProgramChemist 2 2 2 2 2

Compliance Technician/Inspector II 1 1 1 1 1

Laboratory Technician II 3 3 3 3 3

Regulatory Compliance Superintendent - - 1 1 1

Total 6 6 7 7 7

FY 2011Actual

FY 2012Actual

FY 2012 FY 2013

Retain a highly specialized workforce to provide complex technical and customer support services.

FY 2012 FY 2013

% of water quality complaints resolved within 48 hrs.

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Provide Industrial Pretreatment services to prevent pollutants from being discharged into the wastewater collectionsystem in harmful quantities.

Ensures that sewer discharges from industrial users do not exceed established water quality limits that couldadversely affect the wastewater treatment process.

FY 2012 FY 2013

Compliance with pretreatment regulations

# of outside requests for testing svcs handled annually

Provide testing services toward resolution of water quality complaints.

Compliance with NELAC certification standards

Water & Wastewater Quality Control Program

FY 2013FY 2012

Compliance with EPA regulations

Provide NELAC testing services for the EWTP, WWTP and WWRF to ensure plant permit compliance.Ensures that the potable and reuse water delivered to residents and businesses through the separate transmissionand distribution systems, treated wastewater discharged into the injection wells and biosolids hauled to landdisposal sites consistently meet permit conditions and stringent federal, state and local health/environmentalregulations, quality standards and reporting requirements.

% of NELAC proficiency tests completed successfully

% of reports submitted on time

Compliance with FDOH certifications

Provide NELAC testing services for developers and other cities in the local area at a reasonable cost.Generate a revenue stream to support program operations.

City of Miramar 468

Utilities FY 2014 BudgetAdministration410-55-100-536


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $853,600 $853,600 $908,200601205 Lump Sum Payout - Accrued Time - - - - $18,700601210 Non-Pensionable Earnings - - $19,200 $19,200 $27,300601400 Overtime-General - - $2,300 $2,300 $12,200602100 FICA & MICA - - $63,600 $63,600 $67,700602210 Pension-General - - $84,100 $84,100 $72,000602235 Pension-Senior Mgmt - - $80,500 $80,500 $96,000602260 Pension-401 - - $15,100 $15,100 $28,200602265 Pension-457 - - $30,300 $30,300 $36,500602300 Pmt In Lieu Of Insurance - - $18,700 $18,700 $12,500602304 Health Insurance-PPO - - $47,600 $47,600 $27,500602305 Health Insurance-HMO - - $42,000 $42,000 $63,600602306 Dental Insurance-PPO - - $6,100 $6,100 $5,900602307 Dental Insurance-HMO - - $200 $200 $700602309 Basic Life Insurance - - $1,800 $1,800 $1,800602311 Long-Term Disability Ins - - $4,400 $4,400 $4,400602400 Workers' Compensation - - $9,300 $9,300 $17,400Personnel Services Total - - $1,278,800 $1,278,800 $1,400,600

Operating Expense603110 Engineering Services - - $20,000 $20,000 $40,000603140 New Hire Screening - - - - $2,500603141 Existing Employee Screening - - - - $5,000603400 Contract Svc-Other - - $123,200 $123,200 $126,800603401 Janitorial Services - - $10,900 $10,900 $14,800603425 Software License & Maint - - - - $7,500603470 Temporary Help - - $8,000 $8,000 -604001 Travel & Training - - $12,000 $12,000 $2,000604100 Communication Services - - $6,800 $6,800 $6,800604200 Postage - - $500 $500 $1,000604300 Water/Wastewater Svc - - $11,000 $11,000 $11,000604440 Leased Copiers - - $9,600 $9,600 $33,200604500 Property & Liability Ins - - $409,500 $409,500 $440,400604610 R&M Vehicles - - $7,900 $7,900 $18,100604620 R&M Buildings - - $800 $800 $800604650 R&M Office Equip - - - - $1,500604700 Printing & Binding Svc - - $3,500 $3,500 $3,500604870 Public Education - - - - $20,000604910 Advertising Costs - - - - $10,000604916 Administrative Expense - - - - $1,000604997 Other Operating Expenses - - $500 $500 $3,000604998 Contingency - - $30,000 $21,500 $30,000605100 Office Supplies - - $4,900 $4,900 $4,900605120 Computer Operating Supplies - - $30,000 $30,000 $20,000605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $5,000605240 Uniforms Cost - - $900 $9,400 $900605266 Photography - - $400 $400 $1,000605290 Other Operating Supplies - - $500 $500 $500605410 Subscriptions & Memberships - - $3,900 $3,900 $6,000605500 Training-General - - $2,600 $2,600 $11,900Operating Expense Total - - $705,900 $705,900 $829,100

Dept Capital Outlay606440 Vehicles Purchase - - $17,200 $33,906 -Dept Capital Outlay Total - - $17,200 $33,906 -

Program Total - - $2,001,900 $2,018,606 $2,229,700

City of Miramar 469

Utilities FY 2014 BudgetOffice of Operational Services410-55-550-536


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $748,500 $748,500 $469,500601205 Lump Sum Payout - Accrued Time - - - - $1,700601210 Non-Pensionable Earnings - - $16,000 $16,000 $9,800601400 Overtime-General - - $5,000 $5,000 $25,000602100 FICA & MICA - - $52,500 $52,500 $36,000602210 Pension-General - - $79,500 $79,500 $75,400602235 Pension-Senior Mgmt - - $15,100 $15,100 -602260 Pension-401 - - $12,100 $12,100 $8,700602265 Pension-457 - - $7,200 $7,200 $2,400602304 Health Insurance-PPO - - $9,600 $9,600 $10,000602305 Health Insurance-HMO - - $73,800 $73,800 $60,100602306 Dental Insurance-PPO - - $5,400 $5,400 $4,700602307 Dental Insurance-HMO - - $400 $400 $300602309 Basic Life Insurance - - $1,500 $1,500 $800602311 Long-Term Disability Ins - - $3,600 $3,600 $2,000602400 Workers' Compensation - - $3,900 $3,900 $15,400Personnel Services Total - - $1,034,100 $1,034,100 $721,800

Operating Expense603110 Engineering Services - - $35,000 $35,000 $35,000603190 Prof Svc-Other - - $35,000 $35,000 $35,000603400 Contract Svc-Other - - $28,400 $28,400 $28,700603470 Temporary Help - - $3,000 $3,000 $3,000604001 Travel & Training - - $8,000 $8,000 -604100 Communication Services - - $10,900 $10,900 $10,900604440 Leased Copiers - - $5,000 $5,000 $5,000604610 R&M Vehicles - - $5,700 $5,700 $8,400604650 R&M Office Equip - - $400 $400 $400604700 Printing & Binding Svc - - $300 $300 $300604870 Public Education - - $20,000 $20,000 $20,000604910 Advertising Costs - - $2,000 $2,000 $2,000604916 Administrative Expense - - $1,000 $1,000 $1,000604997 Other Operating Expenses - - $3,000 $3,000 $3,000604998 Contingency - - $40,000 $40,000 $10,000605100 Office Supplies - - $5,100 $5,100 $5,100605120 Computer Operating Supplies - - $6,000 $6,000 $6,000605220 Vehicle Fuel-On-Site - - $11,200 $11,200 $9,300605240 Uniforms Cost - - $1,000 $1,000 $1,000605290 Other Operating Supplies - - $4,000 $4,000 $4,000605410 Subscriptions & Memberships - - $6,000 $6,000 $6,000605500 Training-General - - $12,000 $12,000 $3,000Operating Expense Total - - $243,000 $243,000 $197,100

Program Total - - $1,277,100 $1,277,100 $918,900

City of Miramar 470

Utilities FY 2014 BudgetElectrical Instrument & Contr410-55-553-539


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $353,700 $353,700 $323,300601205 Lump Sum Payout - Accrued Time - - - - $13,200601210 Non-Pensionable Earnings - - $11,800 $11,800 $9,700601400 Overtime-General - - $16,900 $16,900 $17,400601410 Overtime-Holiday - - $1,500 $1,500 $1,500602100 FICA & MICA - - $27,100 $27,100 $24,800602210 Pension-General - - $65,200 $65,200 $56,000602235 Pension-Senior Mgmt - - $19,800 $19,800 $19,100602265 Pension-457 - - - - $4,800602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $20,600 $20,600 $19,900602305 Health Insurance-HMO - - $22,900 $22,900 $21,700602306 Dental Insurance-PPO - - $2,500 $2,500 $2,100602309 Basic Life Insurance - - $800 $800 $700602311 Long-Term Disability Ins - - $1,900 $1,900 $1,600602400 Workers' Compensation - - $15,200 $15,200 $6,700Personnel Services Total - - $566,200 $566,200 $528,800

Operating Expense603400 Contract Svc-Other - - $48,100 $43,100 $46,400604100 Communication Services - - $3,800 $3,800 $6,900604200 Postage - - $300 $300 $500604610 R&M Vehicles - - $13,000 $13,000 $18,100604630 R&M Electric - - $38,800 $38,800 $40,500604664 R&M Telemetry - - $17,500 $22,500 $21,400604665 R&M Air Conditioning - - $16,500 $16,500 $17,000604920 Licenses & Permit Fees - - $500 $500 $500604997 Other Operating Expenses - - $500 $500 $500604998 Contingency - - $8,000 - $8,000605100 Office Supplies - - $700 $700 $700605220 Vehicle Fuel-On-Site - - $10,400 $10,400 $9,200605225 Equip Gas Oil & Lube - - $100 $100 -605240 Uniforms Cost - - $2,400 $2,400 $2,400605242 Protective Clothing - - $200 $200 $200605246 Safety Equipment Supplies - - $800 $800 $800605251 Noncapital Equipment - - $300 $300 $300605290 Other Operating Supplies - - $500 $500 $500605410 Subscriptions & Memberships - - $300 $300 -605500 Training-General - - $2,900 $2,900 $4,800Operating Expense Total - - $165,600 $157,600 $178,700

Dept Capital Outlay606400 Machinery & Equipment - - $46,000 $58,284 $89,000606440 Vehicles Purchase - - $17,200 $18,647 -Dept Capital Outlay Total - - $63,200 $76,931 $89,000

Program Total - - $795,000 $800,731 $796,500

City of Miramar 471

Utilities FY 2014 BudgetWater Treatment & Supply410-55-554-533


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $1,133,400 $1,133,400 $1,187,100601205 Lump Sum Payout - Accrued Time - - - - $13,200601210 Non-Pensionable Earnings - - $62,400 $62,400 $35,800601400 Overtime-General - - $102,000 $102,000 $124,000601410 Overtime-Holiday - - $67,200 $67,200 $67,200602100 FICA & MICA - - $86,800 $86,800 $90,900602210 Pension-General - - $86,800 $86,800 $221,000602235 Pension-Senior Mgmt - - $216,500 $216,500 -602265 Pension-457 - - $2,900 $2,900 $2,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $80,200 $80,200 $95,900602305 Health Insurance-HMO - - $92,700 $92,700 $109,900602306 Dental Insurance-PPO - - $7,800 $7,800 $8,400602307 Dental Insurance-HMO - - $1,600 $1,600 $1,600602309 Basic Life Insurance - - $2,300 $2,300 $2,300602311 Long-Term Disability Ins - - $5,700 $5,700 $5,600602400 Workers' Compensation - - $44,100 $44,100 $30,900Personnel Services Total - - $1,998,700 $1,998,700 $2,003,000

Operating Expense603110 Engineering Services - - $40,000 - $20,000603400 Contract Svc-Other - - $390,300 $362,488 $347,100603401 Janitorial Services - - $6,300 $6,300 $6,300603460 Landscape Services - - $31,500 $23,500 $39,500604100 Communication Services - - $12,200 $5,200 $12,200604300 Water/Wastewater Svc - - $30,000 $30,000 $30,000604301 Electricity Svc - - $900,000 $900,000 $1,194,900604400 Leased Equipment - - $8,500 $8,500 $8,800604440 Leased Copiers - - $6,000 $6,000 $6,000604610 R&M Vehicles - - $23,000 $23,000 $81,800604620 R&M Buildings - - $6,600 $6,600 $6,100604630 R&M Electric - - $10,000 $10,000 $10,000604640 R&M Machinery - - $2,500 $2,500 $2,500604641 R&M Membrane Elements - - $49,900 $49,900 $49,900604669 Landscape & Irrigation - - $1,500 $1,500 -604700 Printing & Binding Svc - - $1,600 $1,600 $800604920 Licenses & Permit Fees - - $6,500 $11,500 $13,500604997 Other Operating Expenses - - $21,500 $21,242 $2,700604998 Contingency - - $23,500 - $23,500605100 Office Supplies - - $2,800 $2,986 $2,800605120 Computer Operating Supplies - - $2,800 $2,800 $2,800605220 Vehicle Fuel-On-Site - - $14,300 $14,300 $16,000605225 Equip Gas Oil & Lube - - $28,000 $28,000 $16,000605240 Uniforms Cost - - $11,900 $11,900 $11,900605242 Protective Clothing - - $3,200 $3,200 $5,200605246 Safety Equipment Supplies - - $900 $900 $900605250 Noncapital Furniture - - $1,100 $1,100 $1,100605251 Noncapital Equipment - - $1,300 $1,300 $3,800605280 Chemicals - - $739,800 $861,603 $905,900605285 Lab Supplies - - - - $22,100605290 Other Operating Supplies - - $2,600 $2,600 $33,100605410 Subscriptions & Memberships - - $2,200 $2,200 $2,200605500 Training-General - - $3,700 $3,700 $3,700Operating Expense Total - - $2,386,000 $2,406,419 $2,883,100

Dept Capital Outlay606400 Machinery & Equipment - - - $19,581 $48,000606440 Vehicles Purchase - - $40,000 - -Dept Capital Outlay Total - - $40,000 $19,581 $48,000

Program Total - - $4,424,700 $4,424,700 $4,934,100

City of Miramar 472

Utilities FY 2014 BudgetWastewater Treatment & Disp410-55-555-535


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $712,500 $712,500 $708,300601205 Lump Sum Payout - Accrued Time - - - - $13,100601210 Non-Pensionable Earnings - - $37,200 $37,200 $21,300601400 Overtime-General - - $51,600 $51,600 $37,800601410 Overtime-Holiday - - $30,500 $30,500 $30,500602100 FICA & MICA - - $54,600 $54,600 $54,200602210 Pension-General - - $141,500 $141,500 $142,900602265 Pension-457 - - $2,900 $2,900 $2,900602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $28,800 $28,800 $58,100602305 Health Insurance-HMO - - $87,600 $87,600 $79,700602306 Dental Insurance-PPO - - $7,200 $7,200 $7,200602307 Dental Insurance-HMO - - $600 $600 $600602309 Basic Life Insurance - - $1,500 $1,500 $1,400602311 Long-Term Disability Ins - - $3,600 $3,600 $3,400602400 Workers' Compensation - - $20,800 $20,800 $18,800Personnel Services Total - - $1,187,200 $1,187,200 $1,186,500

Operating Expense603110 Engineering Services - - $48,000 $48,000 -603400 Contract Svc-Other - - $559,800 $550,048 $719,800603401 Janitorial Services - - $3,000 $3,000 $3,000603460 Landscape Services - - $31,000 $31,000 $50,000604100 Communication Services - - $4,200 $4,200 $5,700604200 Postage - - $500 $500 $500604301 Electricity Svc - - $984,000 $984,000 $691,400604330 Brow Cty Wtr/Wst Collect Fee - - $4,200 $4,200 $4,200604440 Leased Copiers - - $6,000 $6,000 $6,000604610 R&M Vehicles - - $39,100 $39,100 $9,800604620 R&M Buildings - - $1,000 $1,000 $1,000604640 R&M Machinery - - $4,400 $4,400 -604669 Landscape & Irrigation - - $10,000 $10,000 -604700 Printing & Binding Svc - - $500 $500 $500604920 Licenses & Permit Fees - - $39,200 $39,200 $10,700604997 Other Operating Expenses - - $1,000 $1,000 $1,000604998 Contingency - - $20,000 $1,600 $20,000605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $2,300 $2,300 $2,300605220 Vehicle Fuel-On-Site - - $8,500 $8,500 $4,000605225 Equip Gas Oil & Lube - - $49,200 $49,200 -605240 Uniforms Cost - - $8,300 $8,300 $8,300605242 Protective Clothing - - $8,600 $8,600 $8,600605246 Safety Equipment Supplies - - $3,100 $3,100 $3,100605250 Noncapital Furniture - - $500 $500 -605251 Noncapital Equipment - - $5,100 $5,100 $5,100605280 Chemicals - - $253,600 $261,600 $314,600605285 Lab Supplies - - $7,000 $7,000 $7,000605290 Other Operating Supplies - - $2,000 $2,000 $2,000605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - $1,000 $1,000 $1,000Operating Expense Total - - $2,107,100 $2,086,948 $1,881,600

Dept Capital Outlay606400 Machinery & Equipment - - - $19,752 -606440 Vehicles Purchase - - - $18,647 $53,000Dept Capital Outlay Total - - - $38,399 $53,000

Program Total - - $3,294,300 $3,312,547 $3,121,100

City of Miramar 473

Utilities FY 2014 BudgetPlant Maintenance410-55-556-536


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $340,600 $340,600 $379,600601205 Lump Sum Payout - Accrued Time - - - - $7,200601210 Non-Pensionable Earnings - - $15,800 $15,800 $11,400601400 Overtime-General - - $6,500 $6,500 $6,500602100 FICA & MICA - - $26,100 $26,100 $29,100602210 Pension-General - - $63,000 $63,000 $59,400602265 Pension-457 - - $2,400 $2,400 $3,800602300 Pmt In Lieu Of Insurance - - $18,700 $18,700 $18,700602304 Health Insurance-PPO - - $28,800 $28,800 $23,000602305 Health Insurance-HMO - - $15,900 $15,900 $35,300602306 Dental Insurance-PPO - - $3,500 $3,500 $3,500602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $700 $700 $800602311 Long-Term Disability Ins - - $1,800 $1,800 $1,900602400 Workers' Compensation - - $15,200 $15,200 $10,700Personnel Services Total - - $539,200 $539,200 $591,300

Operating Expense603400 Contract Svc-Other - - $70,100 $68,600 $70,100604100 Communication Services - - $1,500 $1,500 $1,500604400 Leased Equipment - - $4,400 $4,400 $4,400604610 R&M Vehicles - - $8,400 $9,900 $61,100604640 R&M Machinery - - $70,500 $70,500 $70,500604998 Contingency - - $5,000 $5,000 $5,000605100 Office Supplies - - $200 $200 $200605120 Computer Operating Supplies - - $200 $200 $200605220 Vehicle Fuel-On-Site - - $5,400 $5,400 $7,100605240 Uniforms Cost - - $3,800 $3,800 $3,800605242 Protective Clothing - - $900 $900 $900605246 Safety Equipment Supplies - - $500 $500 $500605251 Noncapital Equipment - - $7,200 $6,455 $7,200605290 Other Operating Supplies - - $500 $500 $1,300605410 Subscriptions & Memberships - - $200 $200 $200605500 Training-General - - $1,000 $1,000 $7,000Operating Expense Total - - $179,800 $179,055 $241,000

Dept Capital Outlay606400 Machinery & Equipment - - - $2,200 $224,400Dept Capital Outlay Total - - - $2,200 $224,400

Program Total - - $719,000 $720,455 $1,056,700

City of Miramar 474

Utilities FY 2014 BudgetWater Trans & Dist Maintenance410-55-557-533


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $408,700 $408,700 $467,300601205 Lump Sum Payout - Accrued Time - - - - $10,000601210 Non-Pensionable Earnings - - $19,300 $19,300 $14,100601400 Overtime-General - - $55,000 $55,000 $55,000601410 Overtime-Holiday - - $1,300 $1,300 $1,300602100 FICA & MICA - - $31,300 $31,300 $35,800602210 Pension-General - - $77,200 $77,200 $77,800602265 Pension-457 - - $2,700 $2,700 $4,100602300 Pmt In Lieu Of Insurance - - - - $6,300602304 Health Insurance-PPO - - $58,800 $58,800 $39,700602305 Health Insurance-HMO - - $51,500 $51,500 $67,900602306 Dental Insurance-PPO - - $5,600 $5,600 $5,300602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $900 $900 $900602311 Long-Term Disability Ins - - $2,100 $2,100 $2,300602400 Workers' Compensation - - $20,600 $20,600 $14,800Personnel Services Total - - $735,200 $735,200 $803,000

Operating Expense603400 Contract Svc-Other - - $123,400 $43,400 $57,400604100 Communication Services - - $4,000 $4,000 $4,000604200 Postage - - $1,100 $1,100 $1,100604440 Leased Copiers - - $6,100 $6,100 $6,100604610 R&M Vehicles - - $98,300 $98,300 $103,600604640 R&M Machinery - - $3,100 $3,100 $3,100604661 R&M Distribution System - - $26,500 $112,100 $162,800604700 Printing & Binding Svc - - $600 $600 $600604997 Other Operating Expenses - - $900 $900 $900604998 Contingency - - $15,000 $9,400 $15,000605100 Office Supplies - - $1,200 $1,200 $1,200605220 Vehicle Fuel-On-Site - - $66,600 $66,600 $35,000605225 Equip Gas Oil & Lube - - $1,300 $1,300 -605240 Uniforms Cost - - $5,700 $5,700 $5,700605242 Protective Clothing - - $2,900 $2,900 $2,900605246 Safety Equipment Supplies - - $2,300 $2,300 $2,300605251 Noncapital Equipment - - $2,900 $2,900 $2,900605252 Small Tools - - $300 $300 -605290 Other Operating Supplies - - $13,700 $13,700 $14,000605410 Subscriptions & Memberships - - $500 $500 $500605500 Training-General - - $4,300 $4,300 $9,100Operating Expense Total - - $380,700 $380,700 $428,200

Dept Capital Outlay606400 Machinery & Equipment - - - $1,232 $18,000606440 Vehicles Purchase - - $40,000 $40,746 -606470 Computer Equipment - - $1,500 $1,500 -Dept Capital Outlay Total - - $41,500 $43,478 $18,000

Program Total - - $1,157,400 $1,159,378 $1,249,200

City of Miramar 475

Utilities FY 2014 BudgetWater Accountability410-55-558-533


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $242,400 $242,400 $297,400601205 Lump Sum Payout - Accrued Time - - - - $1,900601210 Non-Pensionable Earnings - - $14,600 $14,600 $9,000601400 Overtime-General - - $30,000 $30,000 $30,000602100 FICA & MICA - - $18,600 $18,600 $22,800602210 Pension-General - - $58,200 $58,200 $58,700602260 Pension-401 - - - - $5,000602265 Pension-457 - - - - $1,400602300 Pmt In Lieu Of Insurance - - - - -602304 Health Insurance-PPO - - $24,300 $24,300 $19,900602305 Health Insurance-HMO - - $34,300 $34,300 $40,900602306 Dental Insurance-PPO - - $4,500 $4,500 $4,900602309 Basic Life Insurance - - $500 $500 $600602311 Long-Term Disability Ins - - $1,300 $1,300 $1,500602400 Workers' Compensation - - $6,000 $6,000 $9,400Personnel Services Total - - $434,700 $434,700 $503,400

Operating Expense603400 Contract Svc-Other - - $9,500 $9,500 $9,500604100 Communication Services - - $2,400 $2,400 $2,400604200 Postage - - $500 $500 $500604440 Leased Copiers - - $2,900 $2,900 $2,900604610 R&M Vehicles - - $24,500 $24,500 $38,900604640 R&M Machinery - - $500 $500 $500604661 R&M Distribution System - - $36,300 $42,300 $45,000604700 Printing & Binding Svc - - $1,200 $1,200 $1,200604997 Other Operating Expenses - - $500 $500 $500604998 Contingency - - $5,000 - $2,000605100 Office Supplies - - $900 $900 $900605210 Water Meters - - $30,000 $29,000 $30,000605220 Vehicle Fuel-On-Site - - $25,500 $25,500 $27,000605240 Uniforms Cost - - $3,200 $3,200 $3,200605242 Protective Clothing - - $1,700 $1,700 $1,700605246 Safety Equipment Supplies - - $400 $400 $400605250 Noncapital Furniture - - $300 $300 $300605251 Noncapital Equipment - - $2,900 $2,900 $2,900605290 Other Operating Supplies - - $700 $700 $700605410 Subscriptions & Memberships - - $100 $100 $100605500 Training-General - - $2,800 $2,800 $2,800Operating Expense Total - - $151,800 $151,800 $173,400

Program Total - - $586,500 $586,500 $676,800

City of Miramar 476

Utilities FY 2014 BudgetWastewater Collection Maint410-55-559-535


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $872,000 $872,000 $943,000601205 Lump Sum Payout - Accrued Time - - - - $14,500601210 Non-Pensionable Earnings - - $47,100 $47,100 $28,300601400 Overtime-General - - $54,000 $54,000 $54,000602100 FICA & MICA - - $66,800 $66,800 $72,200602210 Pension-General - - $160,300 $160,300 $175,300602235 Pension-Senior Mgmt - - $21,100 $21,100 $20,400602265 Pension-457 - - $2,700 $2,700 $4,100602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $12,500602304 Health Insurance-PPO - - $19,200 $19,200 $10,000602305 Health Insurance-HMO - - $132,100 $132,100 $161,700602306 Dental Insurance-PPO - - $8,600 $8,600 $10,800602307 Dental Insurance-HMO - - $1,800 $1,800 $2,100602309 Basic Life Insurance - - $1,800 $1,800 $1,900602311 Long-Term Disability Ins - - $4,500 $4,500 $4,600602400 Workers' Compensation - - $31,700 $31,700 $29,500Personnel Services Total - - $1,430,000 $1,430,000 $1,544,900

Operating Expense603400 Contract Svc-Other - - $163,600 $160,746 $163,600603401 Janitorial Services - - $1,600 $1,600 $1,600603460 Landscape Services - - $10,000 $10,000 $16,000603470 Temporary Help - - $50,000 $50,000 -604100 Communication Services - - $6,200 $6,200 $5,900604301 Electricity Svc - - $281,500 $281,500 $285,800604320 Hollywood Large User - - $140,000 $150,354 $140,000604400 Leased Equipment - - $1,200 $1,200 $1,200604440 Leased Copiers - - $2,400 $2,400 $2,400604610 R&M Vehicles - - $120,100 $120,100 $176,200604620 R&M Buildings - - $5,600 $5,600 $5,600604640 R&M Machinery - - $16,000 $12,257 $16,000604662 R&M Lift Station-Minor - - $46,400 $56,400 $76,700604700 Printing & Binding Svc - - $700 $700 $700604920 Licenses & Permit Fees - - $1,500 $1,500 $1,500604997 Other Operating Expenses - - $6,000 $6,000 $6,000604998 Contingency - - $20,000 - $20,000605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $400 $400 $400605220 Vehicle Fuel-On-Site - - $87,800 $87,800 $97,600605225 Equip Gas Oil & Lube - - $1,200 $1,200 $5,400605240 Uniforms Cost - - $7,100 $7,100 $7,100605242 Protective Clothing - - $2,000 $2,000 $2,000605246 Safety Equipment Supplies - - $1,900 $1,900 $1,900605251 Noncapital Equipment - - $1,500 $4,000 $1,500605266 Photography - - $100 $100 $100605280 Chemicals - - $5,900 $5,900 $5,900605290 Other Operating Supplies - - $2,100 $2,100 $2,100605410 Subscriptions & Memberships - - $1,100 $1,100 $1,100605500 Training-General - - $4,000 $4,000 $4,000Operating Expense Total - - $989,400 $985,657 $1,049,800

Dept Capital Outlay606360 Lift Station Rehab - - $74,400 $74,400 $74,400606400 Machinery & Equipment - - $26,000 $30,343 $6,000606440 Vehicles Purchase - - - - $23,000606470 Computer Equipment - - $1,500 $1,500 -Dept Capital Outlay Total - - $101,900 $106,243 $103,400

Program Total - - $2,521,300 $2,521,900 $2,698,100

City of Miramar 477

Utilities FY 2014 BudgetW&W Quality Control410-55-563-533


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $356,000 $356,000 $356,400601205 Lump Sum Payout - Accrued Time - - - - $1,600601210 Non-Pensionable Earnings - - $21,400 $21,400 $10,700601400 Overtime-General - - $7,800 $7,800 $7,800601410 Overtime-Holiday - - $3,300 $3,300 $3,300602100 FICA & MICA - - $27,300 $27,300 $27,300602210 Pension-General - - $85,500 $85,500 $83,000602304 Health Insurance-PPO - - $32,200 $32,200 $23,000602305 Health Insurance-HMO - - $34,500 $34,500 $38,500602306 Dental Insurance-PPO - - $3,100 $3,100 $3,100602307 Dental Insurance-HMO - - $400 $400 $400602309 Basic Life Insurance - - $800 $800 $700602311 Long-Term Disability Ins - - $1,900 $1,900 $1,800602400 Workers' Compensation - - $14,900 $14,900 $9,400Personnel Services Total - - $589,100 $589,100 $567,000

Operating Expense603400 Contract Svc-Other - - $52,200 $52,200 $13,600603402 Contracted Lab Testing - - $43,200 $43,200 $89,000603425 Software License & Maint - - - - $39,900604100 Communication Services - - $300 $300 $2,200604200 Postage - - $6,500 $6,500 $2,000604400 Leased Equipment - - $4,900 $4,900 $5,000604610 R&M Vehicles - - $3,100 $3,100 -604700 Printing & Binding Svc - - $12,000 $12,000 $12,000604920 Licenses & Permit Fees - - $5,200 $5,200 $5,200604997 Other Operating Expenses - - $1,500 $1,500 $1,500604998 Contingency - - $5,000 $5,000 $10,500605100 Office Supplies - - $1,500 $1,500 $1,500605120 Computer Operating Supplies - - $1,300 $1,300 $1,300605220 Vehicle Fuel-On-Site - - $4,300 $4,300 -605240 Uniforms Cost - - $5,000 $5,000 $5,000605242 Protective Clothing - - $500 $500 $4,500605246 Safety Equipment Supplies - - $500 $500 $1,000605251 Noncapital Equipment - - - - $800605285 Lab Supplies - - $67,000 $67,000 $74,800605410 Subscriptions & Memberships - - $1,100 $1,100 $1,400605500 Training-General - - $1,000 $1,000 $1,000Operating Expense Total - - $216,100 $216,100 $272,200

Dept Capital Outlay606400 Machinery & Equipment - - $39,000 $39,000 $18,000Dept Capital Outlay Total - - $39,000 $39,000 $18,000

Program Total - - $844,200 $844,200 $857,200

City of Miramar 478

FY 2014 BudgetUtilitiesIn FY 2013, the City transition from a division budget to a program based budget. This is the division budget section.


Expenditure by Division Division #Stormwater Maintenance 535 1,509,357 1,108,108 Administration-Operations 540 1,221,044 864,892 Utilities Administration 545 1,120,606 1,628,806 East Water Plant 560 2,061,539 1,891,805 Electrical Support Services 565 633,470 499,670 West Wastewater Plant 570 2,897,846 3,079,901 Plant Maintenance 575 820,110 771,049 Transmission & Distribution 580 1,639,242 1,337,103 Meters 585 594,703 701,004 East Wastewater Collection 590 2,971,272 2,873,637 West Water Plant 700 2,299,296 2,558,479 Water Quality Laboratory 705 831,000 655,458 Total 18,599,485$ 17,969,911$

Stormwater Maintenance (Managed by PW)Expenditure Detail Budget410-50-535-538


Personnel Services1200 Regular Salaries 740,755 607,413 1210 Non-Pensionable Earnings 21,250 - 1400 Overtime 41,760 50,730 1560 Holiday Pay 250 4,756 2100 FICA 58,106 49,242 2210 Pension-General 187,340 135,431 2230 Pension-Fire - 428 2240 Pension-ICMA - 1,321 2260 OPEB 53,988 52,339 2280 Pension-Sr. Mgmt. - 6,947 2300 Health-Cafeteria Plan Wellness 3,903 390 2304 Health Insurance - PPO 78,762 33,570 2305 Health Insurance - HMO 63,671 53,985 2306 Life & Disability Insurance - 2,758 2400 Worker's Comp 73,600 (44,266)

Sub-Total 1,323,386 955,044 Operating Expense

3400 Contractual Services 35 3,110 4100 Communication Services 9,151 3,969 4404 Leased Computers 961 1,719 4500 Property & Liability Ins 30,200 28,508 4610 R&M Vehicles 54,684 29,646 4640 R&M Machinery 1,337 983 4663 R&M Stormwater 2,106 6,614 4700 Printing & Binding 265 201 4920 Licenses & Permits Fees 20,126 14,082 5220 Gas, Oil & Lube 19,571 18,932 5240 Uniforms 6,408 3,611 5246 Supplies-Safety Equipment 1,492 - 5248 Protective Clothing 2,122 615 5251 Small Tools & Equipment 897 213 5280 Chemicals 27,057 5,622 5290 Operating Supplies - 1,450 5410 Subscription/Memberships 1,310 1,135 5450 Training 720 369

Sub-Total 178,442 120,780 Dept. Capital Outlay

6204 Equipment 7,530 32,283 Sub-Total 7,530 32,283

Total 1,509,357 1,108,108

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

FY 2012 Actual

City of Miramar 479

FY 2014 BudgetUtilitiesAdministration OperationsExpenditure Detail Budget410-50-540-536

Account # Account TitlePersonnel Services

1200 Regular Salaries 780,012 508,215 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 1,332 1,273 2100 FICA 57,359 38,853 2210 Pension-General 74,213 55,960 2240 Pension-ICMA 5,759 8,656 2260 OPEB 18,586 18,018 2280 Pension-Management 76,218 24,400 2300 Payment in Lieu of Insurance 4,726 1,833 2304 Health Insurance - PPO 19,941 18,282 2305 Health Insurance - HMO 35,251 29,387 2306 Life & Disability Insurance 1,241 1,107 2400 Worker's Comp 1,800 1,067


3190 Prof. Services-Other 22,000 49,994 3400 Contractual Services 6,728 10,303 3999 Temporary Help - 10,304 4100 Communications Services 15,155 832 4404 Leased Computers 1,317 3,996 4440 Leased Copier 1,800 1,475 4500 Property & Liability Ins 42,200 39,875 4610 R&M Vehicles 3,858 3,832 4700 Printing & Binding 133 40 4910 Advertising - 903 4990 Other Expense - 89 5100 Office Supplies 1,616 1,101 5120 Computer Operating Supplies 1,281 781 5220 Gas, Oil & Lube 5,869 4,516 5240 Uniforms 506 776 5290 Operating Supplies - 1,991 5410 Subscriptions and Memberships 5,959 1,145 5411 Public Education 750 5,000 5450 Training 5,972 7,000 5900 Contingency 520 13,889


6250 Vehicle Replace 21,443 - Sub-Total 21,443 -

Total 1,221,044 864,892

Utilities Administration Expenditure Detail Budget410-50-545-536


1200 Regular Salaries 623,736 944,045 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 1,116 5,298 1560 Holiday Pay 66 51,442 2100 FICA 49,094 76,052 2210 Pension-General 49,657 101,868 2240 Pension-ICMA 39,173 35,262 2260 OPEB 26,551 25,740 2280 Pension-Management 72,347 77,894 2300 Payment in Lieu of Insurance 8,387 13,001 2304 Health Insurance-PPO 23,138 34,805 2305 Health Insurance-HMO 31,067 48,698 2306 Life & Disability Insurance 2,264 4,044 2400 Worker's Comp 6,600 5,600

Sub-Total 936,946 1,423,750

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

City of Miramar 480

FY 2014 BudgetUtilitiesOperating Expense

3110 Professional Services-Engineering 7,394 14,586 3400 Contractual Services 78,083 88,185 3401 Janitorial Services 9,250 9,264 4100 Communications Services 6,905 2,914 4200 Postage 460 10 4400 leased Equipment - 30 4404 Leased Computers 3,154 5,890 4440 Leased Copier 13,770 11,474 4500 Property & Liability Ins 42,200 39,875 4610 R&M Vehicles 7,457 15,903 4620 R&M Buildings 354 - 4700 Printing & Binding 557 452 4990 Other Expense 48 485 5100 Office Supplies 2,143 2,194 5120 Computer Operating Supplies 726 854 5220 Gas, Oil & Lube 6,806 5,119 5240 Uniforms 130 4,935 5290 Operating Supplies 114 - 5410 Subscriptions and Memberships 3,506 1,735 5450 Training 604 1,153

Sub-Total 183,660 205,056

Total 1,120,606 1,628,806

East Water Plant Expenditure Detail Budget410-50-560-533


1200 Regular Salaries 661,581 636,263 1210 Non-Pensionable Earnings 13,750 - 1400 Overtime 62,427 35,324 1560 Holiday Pay 17,481 19,323 2100 FICA 56,080 51,510 2210 Pension-General 137,003 106,575 2240 Pension-ICMA 2,856 2,893 2304 Health Insurance - PPO 81,509 58,387 2305 Health Insurance - HMO 32,867 45,203 2306 Life & Disability Insurance 1,570 2,398 2400 Worker's Comp 29,600 15,867


3400 Contractual Services 74,570 73,913 3401 Janitorial Services 2,910 2,910 4100 Communication Services 2,752 938 4300 Utilities 6,014 7,197 4355 Electric Svc 231,447 230,314 4400 Lease-Equipment 1,895 848 4404 Lease-Computers - 1,051 4440 Leased Copier 5,147 4,180 4500 Property & Liability Ins 273,700 258,408 4610 R&M Vehicles 8,626 2,838 4620 R&M Buildings 529 1,063 4920 License & Permit Fees 2,349 1,390 4990 Other Expenses 84 294 5100 Office Supplies 543 716 5120 Computer Operating Supplies 126 127 5220 Gas, Oil & Lube 5,983 6,197 5240 Uniforms 5,033 5,582 5246 Supplies-Safety Equipment 291 400 5248 Protective Clothing - 1,900 5251 Small Tools & Equipment 291 - 5280 Chemicals 341,807 316,309 5290 Other Operating Supplies - 926 5410 Subscriptions and Memberships 82 360 5450 Training 635 200

Sub-Total 964,815 918,062

Total 2,061,539 1,891,805

FY 2011 Actual

FY 2012 Actual

City of Miramar 481

FY 2014 BudgetUtilitiesElectrical Support (Managed by PW)Expenditure Detail Budget410-50-565-536

Account # Account Title Personnel Services1200 Regular Salaries 242,454 185,639 1210 Non-Pensionable Earnings 3,750 - 1400 Overtime 4,045 3,730 1560 Holiday Pay - 110 2100 FICA 18,698 13,427 2210 Pension-General 61,984 48,237 2260 OPEB 8,850 8,580 2304 Health Insurance - PPO 20,025 15,682 2305 Health Insurance - HMO 14,746 11,957 2306 Life & Disability Insurance 621 495 2400 Worker's Comp 14,100 8,400


3400 Contractual Services 39,550 24,752 4100 Communication Services 6,301 1,500 4200 Postage 251 6 4404 Leased Computers - 387 4500 Property & Liability Ins 38,400 36,300 4610 R&M Vehicles 9,619 5,895 4630 R&M Electric 31,757 25,885 4664 R&M Telemetry 15,587 16,193 4665 R&M Air Conditioning 5,558 6,065 4920 License & Permit Fee 120 100 5100 Office Supplies 672 479 5220 Gas, Oil & Lube 8,099 13,140 5240 Uniforms 1,996 1,715 5246 Supplies & Safety Equipment 759 800 5248 Protective Clothing 173 167 5251 Small Tools & Equipment 300 198 5290 Other Operating Supplies 499 246 5450 Training - 350 5900 Contingency 183 -


6204 Equipment 84,371 43,240 6250 Vehicle Replacement - 25,995

Sub-Total 84,371 69,235

Total 633,470 499,670

FY 2012 Actual

FY 2011 Actual

City of Miramar 482

FY 2014 BudgetUtilitiesWastewater Reclamation FacilityExpenditure Detail Budget410-50-570-535


1200 Regular Salaries 686,833 776,216 1210 Non-Pensionable Earnings 15,000 - 1400 Overtime 27,104 31,295 1560 Holiday Pay 17,743 20,017 2100 FICA 53,899 61,690 2210 Pension-General 148,931 165,838 2240 Pension-ICMA 2,785 2,819 2260 OPEB 28,321 27,456 2280 Pension Management 10,432 - 2300 Payment in Lieu of Insurance 4,565 3,524 2304 Health Insurance - PPO 42,078 40,701 2305 Health Insurance - HMO 75,476 76,402 2306 Life & Disability Insurance 1,862 3,349 2400 Worker's Comp 26,800 13,800

Sub-Total 1,141,829 1,223,107

Operating Expense3400 Contractual Services 454,751 474,697 3401 Janitorial Services 1,546 1,548 4100 Communication Services 4,460 1,259 4200 Postage 418 38 4300 Utilities 12,534 - 4330 Utilities-Broward County 19,719 20,108 4355 Electric Svc 839,506 915,431 4404 Leased Computers 547 937 4440 Leased Copier 6,789 5,754 4500 Property & Liability Ins 160,400 151,433 4610 R&M Vehicles 16,157 3,705 4620 R&M Buildings 275 - 4640 R&M Machinery 4,295 3,325 4700 Printing & Binding 77 - 4920 License & Permit Fees 5,584 6,056 4990 Other Expenses 2 1,000 5100 Office Supplies 824 1,318 5120 Computer Operating Supplies 295 163 5220 Gas, Oil & Lube 4,804 4,594 5225 Equipment Fuel - 25,000 5240 Uniforms 4,085 8,256 5246 Supplies-Safety Equipment 149 959 5248 Protective Clothing 5,781 5,940 5250 Furniture & Equipment - 389 5251 Small Tools & Equipment 3,746 4,776 5280 Chemicals 192,283 214,732 5285 Laboratory Supplies 3,457 3,016 5290 Operating Supplies 1,633 2,000 5410 Subscriptions and Memberships 431 360 5450 Training-General 1,682 -

Sub-Total 1,746,231 1,856,793 Dept. Capital Outlay

6204 Equipment 9,786 Sub-Total 9,786 -

Total 2,897,846 3,079,901

FY 2011 Actual

FY 2012 Actual

City of Miramar 483

FY 2014 BudgetUtilitiesPlant MaintenanceExpenditure Detail Budget410-50-575-536


1200 Regular Salaries 369,984 356,941 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 8,467 365 1560 Holiday Pay 2,043 93 2100 FICA 29,087 27,242 2210 Pension-General 70,126 71,983 2240 Pension-ICMA 2,236 2,354 2260 OPEB 17,701 17,160 2280 Pension-Management 5,433 - 2300 Payment in Lieu of Insurance 13,215 7,619 2304 Health Insurance - PPO 27,161 34,925 2305 Health Insurance - HMO 9,955 12,466 2306 Life & Disability Insurance 1,059 1,469 2400 Worker's Comp 18,000 10,067


3400 Contractual Services 43,377 31,002 4100 Communication Services 2,006 1,126 4400 Lease-Equipment 2,827 1,809 4404 Leased Computers 472 631 4500 Property & Liability Ins 91,500 86,350 4610 R&M Vehicles 5,117 7,503 4640 R&M Machinery 75,029 78,866 5100 Office Supplies - 71 5120 Computer Operating Supplies 21 13 5220 Gas, Oil & Lube 3,626 3,747 5240 Uniforms 3,444 2,683 5246 Supplies-Safety Equipment 488 - 5248 Protective Clothing 898 520 5250 Furniture & Equipment - - 5251 Small Tools & Equipment 8,744 5,173 5290 Other Operating Supplies 146 267 5410 Subscriptions and Memberships 50 60 5450 Training 398 5900 Contingency - -


6204 Equipment - 8,545 Sub-Total - 8,545

Total 820,110 771,049

FY 2011 Actual

FY 2012 Actual

City of Miramar 484

FY 2014 BudgetUtilitiesTransmission & Distribution Expenditure Detail Budget410-50-580-533


1200 Regular Salaries 558,946 479,893 1210 Non-Pensionable Earnings 12,500 - 1400 Overtime 56,371 76,512 1560 Holiday Pay 1,312 7,367 2100 FICA 45,278 40,421 2210 Pension-General 96,066 97,222 2240 Pension-ICMA 11,398 2,641 2260 OPEB 23,896 23,166 2304 Health Insurance - PPO 47,341 42,932 2305 Health Insurance - HMO 61,268 58,822 2306 Life & Disability Insurance 1,314 1,755 2400 Worker's Comp 24,400 13,733


3400 Contractual Services 44,234 45,078 4100 Communication Services 6,355 4,000 4200 Postage 919 22 4404 Leased Computers 2,000 1,469 4500 Property & Liability Ins 473,000 186,083 4610 R&M Vehicles 65,843 109,038 4640 R&M Machinery 3,292 1,281 4661 R&M Distribution System 29,744 37,591 4700 Printing & Binding - 457 4990 Other Expenses 736 257 5100 Office Supplies 875 1,027 5220 Gas, Oil & Lube 46,438 45,389 5240 Uniforms 6,286 4,632 5246 Supplies-Safety Equipment 347 83 5248 Protective Clothing 2,906 955 5251 Small Tools & Equipment 2,764 2,717 5290 Operating Supplies 2,014 9,752 5410 Subscriptions and Memberships 200 260 5450 Training 1,360 2,023


6204 Equipment 9,838 9,268 6250 Vehicle Replacement - 31,254

Sub-Total 9,838 40,522

Total 1,639,242 1,337,103

FY 2011 Actual

FY 2012 Actual

City of Miramar 485

FY 2014 BudgetUtilitiesMetersExpenditure Detail Budget410-50-585-533


1200 Regular Salaries 261,225 189,475 1210 Non-Pensionable Earnings 7,500 - 1400 Overtime 24,314 30,239 1560 Holiday Pay - 2,046 2100 FICA 20,198 15,458 2210 Pension-General 65,105 51,140 2260 OPEB 15,046 14,586 2304 Health Insurance - PPO 25,646 13,272 2305 Health Insurance - HMO 24,227 16,369 2306 Life & Disability Insurance 803 612 2400 Worker's Comp 9,800 5,333


3400 Contractual Services 8,263 3,216 4100 Communication Services 3,772 1,722 4200 Postage 334 10 4404 Leased Computers 2,467 2,606 4500 Property & Liability Ins - 260,517 4610 R&M Vehicles 16,676 14,111 4661 R&M Distribution System 29,078 34,909 4990 Other Expenses 199 - 5100 Office Supplies 395 536 5210 Water Meters 29,971 2,778 5220 Gas, Oil & Lube 11,211 - 5240 Uniforms 2,967 7,075 5246 Supplies-Safety Equipment 352 - 5248 Protective Clothing 629 768 5251 Small Tools & Equipment 9,868 2,873 5290 Operating Supplies 317 690 5410 Subscriptions and Memberships 100 100 5450 Training General 574 565


6204 Equipment 23,664 30,000 Sub-Total 23,664 30,000

Total 594,703 701,004

FY 2012 Actual

FY 2011 Actual

City of Miramar 486

FY 2014 BudgetUtilitiesEast Wastewater Collection Expenditure Detail Budget410-50-590-535

Account # Account DescriptionPersonnel Services

1200 Regular Salaries 869,288 878,781 1210 Non-Pensionable Earnings 22,500 - 1400 Overtime 74,273 132,300 1560 Holiday Pay 3,961 23,029 2100 FICA 69,779 76,037 2210 Pension-General 170,503 167,057 2240 Pension-ICMA 2,625 2,651 2260 OPEB 46,022 44,616 2280 Pension-Sr. Mgmt. 25,575 20,296 2300 Payment in Lieu of Insurance 4,565 3,524 2304 Health Insurance - PPO 35,127 25,768 2305 Health Insurance - HMO 88,818 112,394 2306 Life & Disability Insurance 2,446 3,616 2400 Worker's Comp 39,700 21,400

Sub-Total 1,455,184 1,511,469 Operating Expense

3400 Contractual Services 154,045 92,006 3401 Janitorial 1,510 1,512 3987 Hollywood-Large User 432,048 285,441 4001 Travel & Per Diem 539 - 4100 Communication Services 20,114 6,200 4355 Electric Svc 230,210 282,698 4404 Lease-Computers 886 3,816 4440 Leased Copier 4,825 4,002 4500 Property & Liability Ins 330,800 312,308 4610 R&M Vehicles 91,148 93,497 4620 R&M Buildings 794 1,551 4640 R&M Machinery 11,179 19,460 4662 R&M Lift Stations (Minor) 61,465 62,851 4700 Printing & Binding - 40 4920 License/Permit Fees 125 3,085 4990 Other Expense 7,691 5,803 5100 Office Supplies 1,131 1,241 5120 Computer Operating Supplies 255 28 5220 Gas, Oil & Lube 77,910 88,859 5240 Uniforms 7,006 7,025 5246 Supplies-Safety Equipment 2,602 1,085 5248 Protective Clothing 4,879 867 5251 Small Tools & Equipment 2,247 1,494 5266 Photography - 41 5280 Chemicals 1,281 2,633 5290 Operating Supplies 2,081 2,103 5410 Subscriptions and Memberships 75 120 5450 Training-General 4,676 2,244


6204 Equipment 19,209 5,400 6605 Lift Station Rehab 45,359 74,759

Sub-Total 64,568 80,159

Total 2,971,272 2,873,637

FY 2011 Actual

FY 2012 Actual

City of Miramar 487

FY 2014 BudgetUtilitiesWest Water Treatment Plant Expenditure Detail Budget410-50-700-533


1200 Regular Salaries 632,336 612,312 1210 Non-Pensionable Earnings 12,500 - 1400 Overtime 52,539 41,292 1560 Holiday Pay 21,804 21,905 2100 FICA 53,023 50,039 2210 Pension-General 135,570 141,271 2260 OPEB 23,896 23,166 2300 Payment in Lieu of Insurance 3,903 3,809 2304 Health Insurance - PPO 65,129 19,609 2305 Health Insurance - HMO 34,448 57,680 2306 Life & Disability Insurance 1,643 2,427 2400 Worker's Comp 28,800 16,400


3160 Landscape Services 3,090 - 3400 Contractual Services 62,846 58,169 3401 Janitorial Services 2,178 2,178 4100 Communication Services 7,281 2,169 4300 Utilities 29,146 33,162 4355 Electric Svc 737,360 787,548 4400 Lease-Equipment 1,895 - 4404 Leased Computers 870 667 4440 Leased Copier 3,874 3,475 4500 Property & Liability Ins 40,300 222,200 4610 R&M Vehicles 4,424 1,969 4620 R&M Buildings 89 1,197 4630 R&M Electric 973 - 4640 R&M Machinery 1,984 44 4700 Printing & Binding 358 387 4920 License & Permit Fees 9,865 2,349 4990 Other Expense 1,246 15,384 5100 Office Supplies 609 1,451 5120 Computer Operating Supplies 126 70 5220 Gas, Oil & Lube 3,803 3,836 5240 Uniforms 5,716 11,885 5246 Supplies-Safety Equipment 364 498 5248 Protective Clothing - 997 5250 Furniture & Equipment - 253 5251 Small Tools & Equipment 583 2,128 5280 Chemicals 311,708 303,689 5290 Operating Supplies - 253 5410 Subscriptions and Memberships 275 1,036 5450 Training-General 2,742 1,325


6637 Membrane Elements - 110,250 Sub-Total - 110,250

Total 2,299,296 2,558,479

FY 2011 Actual

FY 2012 Actual

City of Miramar 488

FY 2014 BudgetUtilitiesWater Quality LaboratoryExpenditure Detail Budget410-50-705-533

Account Title Account TitlePersonnel Services

1200 Regular Salaries 254,452 287,453 1210 Non-Pensionable Earnings 6,250 - 1400 Overtime 2,065 4,540 1560 Holiday Pay 1,387 2,432 2100 FICA 17,772 20,615 2210 Pension-General 65,787 70,588 2260 OPEB 13,276 12,870 2304 Health Insurance - PPO 10,641 13,243 2305 Health Insurance - HMO 35,110 37,719 2306 Life & Disability Insurance 840 1,298 2400 Worker's Comp 15,600 8,333


3400 Contractual Services 37,151 36,437 4100 Communication Services 4,618 (174) 4200 Postage 6,361 7,869 4400 Lease-Equipment 4,621 2,543 4404 Leased Computers 1,094 1,849 4500 Property & Liability Ins 235,300 38,042 4610 R&M Vehicles 2,388 - 4700 Printing & Binding 4,616 4,044 4920 License & Permit Fees 4,000 4,380 4990 Other Expenses 333 - 5100 Office Supplies 999 1,071 5120 Computer Operating Supplies 168 91 5220 Gas, Oil & Lube 1,879 - 5240 Uniforms 2,121 4,952 5246 Supplies-Safety Equipment 499 - 5281 Testing 37,232 8,622 5285 Laboratory Supplies 63,435 55,534 5410 Subscriptions and Memberships 541 758 5450 Training-General 465 938


6204 Equipment - 29,412 Sub-Total - 29,412

Total 831,000 655,458

FY 2011 Actual

FY 2012 Actual

City of Miramar 489

Utilities FY 2014 BudgetBudget Justification


Expense

601400 Overtime-General Allocated for overtime costs

601410 Overtime-Holiday Overtime is required for the following reasons: (1) repairs to utility lines; (2) holiday shift work, illness, vacation and emergency plant operations; (3) supervision and inspection of construction.

603110 Engineering Services Funding for this service is required for survey, design and existing water and sewer projects relating to the current requirements and permitting of construction, maintenance and repair of Utilities infrastructure, plant operations and analysis, etc.

603140 New Hire Screening This cost is associated with new employee and volunteer background screenings.

603141 Existing Employee Screening This line item is for medical evaluations for existing employees.

603190 Prof Svc-Other Funding for services required for utility rates, impact fees and other professional issues.

603400 Contract Svc-Other This line item represents funds for services performed by outside contractors such as: cleaning, groundsmaintenance, repairs to lift stations, and laboratory equipment maintenance.

603401 Janitorial Services The line item represents funds for services performed by outside contractors such as: cleaning.

603402 Contracted Lab Testing This is for outside service for wastewater laboratory analysis required by the City of Hollywood Large UserAgreement and for related water laboratory analysis required by Federal, State and Local regulations.

603425 Software License & Maint Contracted software license and maintenance.

603460 Landscape Services Costs to maintain landscape and several Utilities plants and lift station properties located throughout the city.

603470 Temporary Help Funding for temporary help hired through outside agencies to help mitigate staffing shortages.

604001 Travel & Training Costs associated with City approved out of area travel for registration, trainings, conference, seminars, etc. for airline travel, mileage meals and other related expense.

604100 Communication Services For radios, hand held units and cell phone services.

604200 Postage Bulk and regular mailings, FedEx and UPS delivery .

604300 Water/Wastewater Svc This represents costs for water and sewer usage for the water plant, lift stations and other buildings.


604320 Hollywood Large User The City of Miramar is part of the Large User Agreement for the treatment of wastewater at the City ofHollywood Regional Facility. The City pays monthly service charges & fees.

604330 Brow Cty Wtr/Wst Collect Fee Funding for costs associated with utilities for Broward County Services.

604400 Leased Equipment Allocated costs for copier rental. Toner is only purchase if exceed allotted meter amount.




604620 R&M Buildings This represents funding for repair and maintenance of all buildings associated with the Utility Fund.

604630 R&M Electric Cost of electrical maintenance and parts.

604640 R&M Machinery This line item represents repair and maintenance of all pumps, motors and power equipment utilized in the utilities section, golf carts used by the meter readers, and replacement of pre-filter cartridges.

604641 R&M Membrane Elements Membrane elements must be routinely replaced as part of the reverse-osmosis process before they becomedeficient. If not, the amount of water produced and the water quality would be significantly impacted.

City of Miramar 490



604650 R&M Office Equip This cost is for the repair of miscellaneous office related equipment.

604661 R&M Distribution System This represents funding for the purchase of all materials and supplies required to maintain meters and toupgrade the City's existing water and sewer mains and fire hydrants.

604662 R&M Lift Station-Minor This represents funding for the maintenance and repair of 48 lift stations city-wide including pump repairs, control system services and parts, painting and lawn mowing.

604664 R&M Telemetry Cost for electronic supplies for telemetry system.

604665 R&M Air Conditioning This represents funding for repairs and maintenance related to city-wide air conditioning systems.

604669 Landscape & Irrigation This represents funding for the maintenance of the three (3) Plants conducted by in-house staff.

604700 Printing & Binding Svc This line item represents special anticipated mailings for compliance with the Safe Water Drinking Act, service related door hangers, meter cards and books.

604870 Public Education This line item is for Utilities department Public Outreach and Information Program.

604910 Advertising Costs This line item supports specialized advertising in the recruitment of utilities staff and public notices.

604916 Administrative Expense This is for petty cash reimbursements and expenses incurred with administrative sponsored meetings ortrainings etc.

604920 Licenses & Permit Fees This line item represents funding for permits associated with wastewater and water, permits, storage tanksregistrations, and operation licenses.

604997 Other Operating Expenses Unanticipated one-time expenditures that cannot be accounted for in another line item.

604998 Contingency For various one time unanticipated expenses.

605100 Office Supplies This represents funding for various desk top supplies for day to day operations.

605120 Computer Operating Supplies This line item is for Print Management Service Agreement and computer related items.

605210 Water Meters This represents funding for renewal and replacement meters.


605225 Equip Gas Oil & Lube This represents fuel for emergency generators and other non-vehicle equipment.

605240 Uniforms Cost This expenditure represents funding for uniforms for employees in the Utilities Department. Uniform includes, but notlimited to t-shirts, hats, uniform rental - 6.50 weekly and safety shoes -125.00 annually per person per year.

605242 Protective Clothing This line item provides for protective items such as gloves, safety goggles, full body suits, rubber boots, required

605246 Safety Equipment Supplies This expenditure is for safety equipment supplies such as: traffic cones, barricades, gas detectors, etc.

605250 Noncapital Furniture This cost is for various office furniture and fixture that cost under $1,000.

605251 Noncapital Equipment This expenditure is for the purchase of new and replacement of small hand and power tools and otherassociated accessories utilized in the Utilities Department.

605252 Small Tools This expenditure is for the purchase of new and replacement of small hand and power tools and other associatedaccessories utilized in the Utilities Department.

605266 Photography This represents the costs for film and development.

605280 Chemicals This line represents funding for different types of chemicals used in water treatment such as: lime, chlorine, fluoride coagulant poly-phosphate, and calcium carbonate remover. Chemicals used in the sewer department include sewer solvent, lift station control, grease eliminator, deodorant blocks and art cleaners.

605285 Lab Supplies This amount is for the cost of laboratory supplies to test water quality

605290 Other Operating Supplies The anticipated amount of funding required for miscellaneous expenditures not included in other line

City of Miramar 491



605410 Subscriptions & Memberships This line item is for membership in the various professional organizations such as:AWWA - 6 @ 175 1,050 SFAPMS (1) 6,000FWPCOA - 50 @ 25 1,250 FSA (1) 1,000 FSCE - 3 @ 250 750 SEFLUC 625NFBPA-4 @ 200 800Prof. Licenses 10@ 150 1500APWA-12 @ 175 2100

605500 Training-General This expenditure represents funds needed to attend various seminars such as: AWWA, W.E.F., NIGP, GPASE, FAPPO, NFBPA, and Sacramento Training Correspondence Courses.

606360 Lift Station Rehab Replacement of pumps at 124 lift stations. Average replacement of 4 pumps each fiscal year.

606400 Machinery & Equipment Replace the following: Defective SCADA PLC's, defective panels at Lift Stations, defective/outdated potable and reuse water meters and seal at master pump station from normal wear and tear annually.

606440 Vehicles Purchase To replace vehicles as recommended by the Public Works-Fleet, due to age, mileage, condition of vehicle and high maintenance costs, etc.

606470 Computer Equipment This expenditure includes the replacement and maintenance of ancillary computer equipment.

City of Miramar 492

Non‐Departm

ental

Utility Fund Non-Departmental

Description

Expenditure Summary

Summary by CategoryPersonnel Services - - - - -


Capital Outlay - 2,617 25,000 27,383 -

Debt Service 227,183 72,370 3,031,900 3,031,900 2,976,000


Total Operating Expenditures 4,605,082 4,675,230 7,941,600 7,993,983 8,388,800

Transfer Out 2,063,587 4,081,309 1,439,800 1,473,317 1,441,800

Other Uses 8,212,191 8,024,300 342,200 342,200 39,500

Total 14,880,861$ 16,780,838$ 9,723,600$ 9,809,500$ 9,870,100$

Expenditure Detail Budget410-70-000-517-000-|90-000-536/581-000-


Debt Service: 410-70-000-517-000607135 Principal-SunTrust 2007 Util System Bond - - 970,000 970,000 994,800 607180 Principal-SunTrust Lease - - 44,300 44,300 34,100 607235 Interest-SunTrust 2007 Util System Bond - - 1,995,000 1,995,000 1,926,500 607280 Interest SunTrust Lease - - 2,600 2,600 600 607290 Interest-Customer Deposits - - 20,000 20,000 20,000

Sub-Total - - 3,031,900 3,031,900 2,976,000 Operating Expense: 90-000-536-000

603111 - - 50,000 125,000 100,000 603121 City Attorney Services - - 16,400 16,400 16,400 603190 Prof Services-Other - - 1,100 1,100 1,100 604201 Postage-Revenue Enhancement - - 25,000 - - 604901 Credit Card Services Fees - - 91,000 91,000 91,000 604905 Bank Svc Charge - - 50,000 50,000 50,000 604915 Payment in Lieu of Taxes - - 728,000 728,000 780,800 604930 Record Storage Charges - - 11,900 11,900 11,900 604988 Retiree Expenses to Gen. Fund - - 134,100 134,100 7,800 604989 MIS Internal Svc Charge - - 295,600 295,600 375,400 604996 Admin Charge from Gen. Fund - - 3,481,600 3,481,600 3,978,400

Sub-Total - - 4,884,700 4,934,700 5,412,800 Capital Outlay

606406 Furniture, Fix & Equip-Revenue Enhancement 25,000 27,383 - Sub-Total - - 25,000 27,383 - Other Uses

609906 Renewal & Replacement Reserve - - 342,200 342,200 39,500 Sub-Total - - 342,200 342,200 39,500 Transfers-581

691395 Transfer out to Capital Projects - - - 26,800 - 691412 Transfer out to Debt Svc Rev Bond Fund - - 895,900 895,900 898,500 691414 Transfer out to CIAC Fund - - 543,900 543,900 543,300 691415 Transfer out to CIAC Fund - - - 6,717 -

Sub-Total - - 1,439,800 1,473,317 1,441,800

Total - - 9,723,600 9,809,500 9,870,100

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

The Utility Fund Non-Departmental section is used for expenditures that are not directly related to a specific operating departmentservice activities or that are separate from departmental operations for control purposes. As such, goals, objectives, performancemeasures and accomplishments do not apply to this budget.

Operating expenses include debt service for short term debt payment, other expenses not charged to utility fund programs,mandatory renewal and replacement reserves and inter fund transfers out to Debt Service Revenue Bond and Contribution in Aid ofConstruction (CAIC) Funds.

Revenue Enhancement

City of Miramar 493

Utility Fund Non-Departmental FY 2014 Budget



Summary by DivisionLegal 61,706 60,211

Debt Service 227,183 72,370

Non Departmental 14,591,972 16,648,257

Total 14,880,861 16,780,838

Expenditure Detail Budget410-90-900-various


Operating Expense3121 Prof Svcs-City Atty (514) 61,706 60,211 3191 Prof Svcs-Admin (582) 1,125 1,500 3601 Payment in Lieu of Taxes (590) 800,000 800,000 4003 Credit Card Services 201,668 217,849 4005 Bank Service Charge 43,700 35,248 4605 MIS Services - 219,900 4988 Post Employment Accountability for Gen. Fund 147,300 - 4998 Administrative Charge for Gen. Fund 3,122,400 3,265,534 5440 Tuition Assistance


6406 Furniture, Fixture-Rev Enhancement - 2,617 Sub-Total - 2,617 Debt Service-582*/590

6660 Vehicle Lease Purchase 117,535 - 7126 Principal-SunTrust 2003 FF Refunding (582) 94,000 - 7135 Principal-SunTrust 2007 Util System Bond (582) - 930,000 7180 Principal-SunTrust Lease (582/590) 28,116 42,920 7236 Interest-SunTrust 2007 Util System Bond (582) 73,148 35,346 7261 Interest-Customer Deposits* (582) 8,099 8,041 7280 Interest SunTrust Lease (590) 2,620 3,201 7320 Cost of Issuance (582) 23,590 23,590 7324 Bond Discount Amortization 2,191 2,191 7500 Debt Service Contra Acct (582/590) (122,116) (972,920)

Sub-Total 227,183 72,370 Transfers-582/590

9110 Transfer out to General Fund 57,255 6,900 9114 Transfer out to Construct Fund 2,006,332 2,004,609 9138 Transfer out to Fund 412 (582/590) - 898,500 9171 Transfer out to CIAC Fund - 1,171,300

Sub-Total 2,063,587 4,081,309 Other Uses

6900 Asset Clearing - (625,218) 9115 Depreciation 8,212,191 8,649,518

Sub-Total 8,212,191 8,024,300

Total 14,880,861 16,780,838

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

City of Miramar 494

Utilities Non-Departmental FY 2014 Budget Budget Justification

Account # Account Description Justification Expense

603111 Rev Enhancement This includes consulting services for revenue enhancement.

603121 City Attorney Services This is Utility's portion for city attorney's service.

603190 Prof Svc-Other This is for professional services cost not listed in another line item.

604901 Credit Card Svc Fees Bank charges for handling credit card payments.

604905 Bank Svc Charges Bank services charges for handling of accounts.

604915 Pmt in Lieu of Taxes This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.

604930 Record Storage Charges Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.

604988 Retiree Expenses to Gen Fund

This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.

604989 MIS Internal Svc Chgs This account represents technology related costs such as leased computers, internet, support, telephone, network, computer licenses, and database needs

604996 Admin Chg from Gen Fund This is for general fund services charged to Utilities which is in lieu of transfer.

609906 Renewal & Replace Reserve This is a mandatory reserve for Utility Fund.

691412 Trfr To Utility Debt Svc Reven This transfer is to allocate costs paid by the Utility Fund for the Utility System Refunding & Improvement 2004 Debt Service Fund.

691414 Trfr To CIAC This transfer is for State Revolving Loan principal and interest debt service.

City of Miramar 495

Util‐C

apital Im

provement

Utility Fund Capital Improvement

Description

Expenditures by CategoryCapital Improvement 10,521 796,386 1,860,000 2,204,308 3,135,000 Total 10,521$ 796,386$ 1,860,000$ 2,204,308$ 3,135,000$

Expenditure Detail BudgetCapital Improvement

606501 Pre-Construction IRI-51007 - - 50,000 50,000 - Sub-total - - 50,000 50,000 -

606502 CIP-Plan/Design/Eng. IRI-52001 - - - - 195,000 606505 CIP Permits - - - - 5,000 606510 CIP-Construction - - - - 1,450,000

Sub-total - - - - 1,650,000

606510 Pre-Construction IRI-52011 - - - 8,342 - Sub-total - - - 8,342 -

606511 Furniture/Fixture/Equipment IRI-52016 - - 50,000 100,000 500,000 Sub-total - - 50,000 100,000 500,000

606510 CIP-Construction IRI-52037 - - - - 300,000 Sub-total - - - - 300,000

606505 CIP Permits IRI-52004 - - - 2,400 - 606510 Construction - - 400,000 410,992 400,000 606511 CIP Furniture - - - 7,358 - 606520 Contingency - - - 49,986 -

Sub-total - - 400,000 470,736 400,000

606511 Furniture/Fixture/Equipment IRI-52014 - - 150,000 248,158 60,000 606510 CIP Construction - - - 13,405 - 606520 Contingency - - 50,000 16,795 -

Sub-total - - 200,000 278,358 60,000

606502 CIP-Plan/Design/Eng IRI-52015 - - - 6,500 - 606510 CIP Construction - - - 22,400 - 606511 CIP Furniture - - - 38,500 -

Sub-total - - - 67,400 -

606502 CIP-Plan/Design/Eng IRI-52021 - - - 51,973 - Sub-total - - - 51,973 -

606502 CIP-Plan/Design/Eng IRI-52029 - - 100,000 100,000 - 606505 CIP Permits - - 15,000 15,000 - 606510 Construction - - 710,000 710,000 - 606520 Contingency - - 85,000 85,000 -

Sub-total - - 910,000 910,000 -

606511 Furniture/Fixture/Equipment IRI-52030 - - 250,000 250,000 - Sub-total - - 250,000 250,000 -

606505 CIP Permits IRI-53003 - - - 300 - 606510 Construction - - - 3,300 - 606511 CIP Furniture - - - 12,800 - 606520 Contingency - - - 1,100 -

Sub-total - - - 17,500 -

606502 CIP-Plan/Design/Eng. IRI-54007 - - - - 25,000 CIP-Furniture Fixtures & Equip - - - - 200,000 Sub-total - - - - 225,000

Total - - 1,860,000 2,204,308 3,135,000

Fuel Storage Tanks

CC Ranches Water Main Ph I

Canal Embakment Stabilization

Utility Bldg 'L' Renovation

WWRF Expansion

WWRF Equipment Replacements: 410-55-802-535-

Project Number

East Water Plant Renovation

Wellheads & Equipment Rehabilitation: 410-55-800-533-000

Sewer Line Rehab: 410-55-801-535-000

Service Line Installation: 410-55-801-533-000

Economic Dev. & Incent: 410-55-800-552-000

Meter Repr. & Replacement: 410-55-800-533-000

FY 2014 Budget

This section is for capital improvement projects expenditures that cost over $100,000 and are funded by the Utility Fund. Theseexpenditures only reflect what will be the impact on FY 2013 Budget. All other details on these projects are in the 5-year CapitalImprovement Budget.

Monarch Lakes Park: 410-53-801-572-000

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Expenditure Summary

City of Miramar 496

Utility Fund Capital Improvement FY 2014 Budget



Expenditure Detail Budget410‐80‐800‐513/536


410-80-800-5366666 Economic Development Incent 8,018 172,437 6891 Admin Bldg. Renovation 2,503 - 6894 WWRF Renovation & Improve - 48,822

Sub-Total 10,521 221,259 Sewer Line Rehab: 410-50-013-535

6671 Plan/Arch/Eng. - 10,400 6674 Construction - 513,644 6677 Contingencies - 14

Sub-Total - 524,058 Above Grnd Fuel Strg Tank: 410-50-016-539

6674 Construction - 3,042 Sub-Total - 3,042 Canal Embankment Stabilization:410-50-032-537

6671 Plan/Arch/Eng. - 48,027 Sub-Total - 48,027

Total 10,521 796,386


606502606505606510

606511

606510

606510

606511606520

606502

FY 2012Actual

FY 2011Actual

WELLHEADS & EQUIPMENT REHABILITATION: This project will address deficiencies and process equipment rehabilitation that werebrought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant'sPrecipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.

EAST WATER PLANT RENOVATION: The East WTP was built in phases during the 1950's and 1970's. The older pipes and equipmentare well beyond their normal service life times, and repairing is no longer an option. In order to maintain safe plant operations and to stay incompliance with regulations, major improvements/replacement are necessary to ensure that we continue to meet operating permitconditions, and to carry us into more future reliability.

WWRF EQUIPMENT REPLACEMENTS: The Solids Processing Building, constructed in 1997 with the original plant, provides for sludgethickening and dewatering operations. Odors associated with these operations include hydrogen sulfide (rotten eggs) and other offensiveodors. To control the release of these odors into the atmosphere, the entire building should be ventilated through a 2-stage packed towerscrubber system. The scrubber system has been out of service, and is in need of an overhaul/replacement. There is also a need for plant-wide valve replacements. These valves are the original ones since Plant inception 17 years ago.

ECONOMIC DEVELOPMENT & INCENTIVE: The City of Miramar Utility Department is an Enterprise Fund which depends on economicgrowth, water and sewer services accounts and non-traditional means to maintain a stable funding strategy to comply with Utility AccountingPrinciples. Miramar has experienced a significant increase in foreclosure and reduction in water and sewer revenues resulting in a rateincrease. The intent of this project is to create economic boost to the existing infrastructure by leveraging City assets to increase water andsewer revenue opportunities such as marketing the City's facilities, expanding and creating non-traditional revenue opportunities at variouslocations to entice national, regional and international exposure that otherwise would have been primary local venues.

METER REPAIR & REPLACEMENT: Water meter upkeep is critical to the Utilities Department's operations. The average replacementcycle for a water meter is seven years before accuracy begins to noticeably deteriorate and adversely affect revenues. Other metercomponents, such as the radio transmitter units and batteries have a service life of 5 to 10 years. Over the next 5 years, over 1,000 meters,7,450 transmitter units and 4,000 batteries will need to be replaced. Newer meter components are covered by warranties, and are notincluded here.

SEWERE LINE REHAB: This is an on-going effort for Infiltration and Inflow (I & I) control in the wastewater collection system. The programwill address priority areas which have the most infiltration and inflows as determined through visual observations and televising the collectionsystem. Sanitary Sewer Evaluation Survey (SSES) are performed by staff, and recommendations for repairs are evaluated. This year, theproject will continue in the areas which have high infiltration and inflows and/or lift stations operating below standards. Total wastewaterflows to the treatment plant should be reduced through this aggressive infiltration and inflow control program, thereby reducing operationalcosts.

City of Miramar 497

Utility Debt Service Revenue Bonds



Beginning Fund Balance ($2,656,191) (3,237,958) (2,909,702) (2,909,702) (2,909,702)






Miscellaneous Revenues 287 12 300 300 -

Other Source - - - - - Transfer In fr Utility Fund - 898,500 895,900 895,900 898,500


Total 287 898,512 896,200 896,200 898,500

Expenditure by CategoryPersonnel Services - - - - -

Operating Expense 1,555 1,133 300 300 300



Total Operating Expenditures 1,555 1,133 300 300 300


Debt Service 580,498 569,123 895,900 895,900 898,200


Total 582,054$ 570,257$ 896,200$ 896,200$ 898,500$

Excess/Deficiency (581,767) 328,255 - - -

Ending Fund Balance (3,237,958)$ (2,909,702)$ (2,909,702)$ (2,909,702)$ (2,909,702)$

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established to account for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series2004. The bond replaced the Utility System Revenue Note, Series 2001 that had an outstanding aggregate principal amount of$8,236,500. It also provided additional funds for water transmission and distribution mains, fire hydrants, and service lines withinthe eastern portion of the City.

FY 2014 Budget

FY 2011Actual

FY 2012Actual

City of Miramar 498

Utility Debt Service Revenue Bonds FY 2014 Budget

Revenue Projections


Miscellaneous Revenues361100/300 Interest Earnings/Inc./Dec FMV of Invest 287 12 300 300 -

Other Source381410 (389200) Transfer from Utility Fund - 898,500 895,900 895,900 898,500

Sub-total - 898,500 895,900 895,900 898,500

Total 287 898,512 896,200 896,200 898,500



Operating Expense604905 Bank Service Charge - - 300 300 300

Sub-total - - 300 300 300 Debt Service

607127 Prin-04 CIP Refinance - - 350,000 350,000 365,000 607227 Interest-04 CIP Refinance - - 544,400 544,400 532,200 607322 Admin Costs - - 1,500 1,500 1,000

Sub-total - - 895,900 895,900 898,200

Total - - 896,200 896,200 898,500


Expenditure Budget412‐70‐900‐582 | 412‐90‐900‐582


Operating Expense3191 Prof Svcs. - Admin 1,500 1,125 4005 Bank Service Charge 55 8

Sub-total 1,555 1,133

412‐90‐900‐582

Debt Service7127 Principal-2004 CIP Refunding 325,000 340,000 7228 Interest-2004 CIP Refunding 567,690 556,315 7320 Cost of Issuance 8,240 8,240 7324 Bond Discount Amort. 4,568 4,568 7500 Debt Svc Contra Account (325,000) (340,000)

Sub-total 580,498 569,123

Total 582,054 570,257

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 499

Utility Debt Service Rev Bond FY 2014 BudgetBudget Justification


Revenue

381410 Trfr Fr Utility Fund This transfer is to pay for the debt service on the Utility System Refunding & Improvement Revenue Bonds, Series 2004.

Expense


607127 Prin-04 CIP Refinance 2004 Utility System Refunding & Improvement Revenue Bonds (Principal)

607227 Interest 04 Cip Refinance 2004 Utility System Refunding & Improvement Revenue Bonds (Interest)

607322 Admin Costs This expenditure is for debt service bond administration cost.

City of Miramar 500

Utility Construction Revenue Bonds



Beginning Fund Balance $3,152,256 $1,102,692 $2,948,344 $2,948,344 $2,948,344






Miscellaneous Revenues 43,504 20,072 500 500 -

Transfer In 2,006,332 2,004,609 - - - - - - 3,264,134 -

Total 2,049,835$ 2,024,681$ 500$ 3,264,634$ -$

Expenditure by CategoryPersonnel Services - - - - -

Operating Expense - 65 500 500 -

Capital Outlay - - - 3,264,134 -


Total Operating Expenditures - 65 500 3,264,634 - Capital Improvement Program 4,099,399 2,691,551 - - -

Debt Service - - - - - Other Uses - (2,512,586) - - -


Total 4,099,399$ 179,030$ 500$ 3,264,634$ -$

Excess/Deficiency (2,049,564) 1,845,651 - - -



Miscellaneous 361100/300 Interest Earnings/Inc./Dec FMV of Invest 43,504 20,072 500 500 - 399900 CIP Carryover - - - 3,264,134 -

Sub-total 43,504 20,072 500 3,264,634 -

Other Source381142 Transfer in from Debt Service 2,006,332 - - - - 381410 Transfer in from Utilities - 2,004,609 - - -

Sub-total 2,006,332 2,004,609 - - -

Total 2,049,835 2,024,681 500 3,264,634 -

Carry Over

Revenue Projections FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2014 Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

This fund was established to account for proceeds and expenditures associated with the Utilities Revenue Bond issued for capitalprojects.

City of Miramar 501

Utility Construction Revenue Bonds FY 2014 Budget

Expenditure Detail Budget413-90-000-590-000


Operating Expense604905 Bank Service Charge - - 500 500 -

Capital Improvement Hist. Mir. Infr. Improv Ph. II IRI-52003


Sub-total - - - 1,133,521 -

WWTP Expansion IRI-52005606502 CIP-Plan/Design/Eng - - - 28,845 - 606510 CIP-Construction - - - 696,061 - 606511 CIP-Furniture & Fixtures - - - 92,955 -

Sub-total - - - 817,862 -

WWRF Expansion IRI-52011606505 CIP-Permits - - - 22,556 - 606510 CIP-Construction - - - 665,900 - 606502 CIP-Plan/Design/Eng - - - 201,500 - 606511 CIP-Furniture & Fixtures - - - 100,000 -

Sub-total - - - 989,956 -

Recl. Water Fac. Expan. IRI-52012606502 CIP-Plan/Design/Eng - - - 12,600 - 606505 CIP-Permits - - - 300 - 606510 CIP-Construction - - - 309,527 - 606511 CIP-Furniture & Fixtures - - - 367 -

Subtotal - - - 322,794 -

Total - - 500 3,264,634 -




Operating Expense4005 Bank Service Charge - 65

Sub-total - 65 Capital ImprovementReclaimed Water Distribution: 413-50-014-533

6671 Plans/Design/Engineer 34,527 - 6673 Permits 300 - 6674 Construction 332,972 498,933 6675 Furniture, Fixtures - 4,633

Sub-total 367,799 503,566 Historic Miramar Infrastructure: 413-50-022-541

6671 Plans/Design/Engineer 265,950 107,688 6673 Permits - 16,895 6674 Construction 2,545,719 1,428,423 6677 Contingency - -

Sub-total 2,811,669 1,553,005 413-90-900-590

6634 E Treatment Plant 47,006 141,893 6833 W Water Plant 213,659 374,742 6836 WWPE-SFWM - - 6894 WWRF Renovation 659,265 118,344 6900 Capital Asset Clearing - (2,512,586)

Sub-total 919,931 (1,877,606)

Total 4,099,399 179,030

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

City of Miramar 502

CIAC Fu

nd

Contribution In Aid Of Construction




Revenue by CategoryGeneral Taxes - - - - - Permits, Fees, Special Assessment 1,498,857 496,822 1,805,800 1,805,800 1,881,300 Intergovernmental Revenues 75,600 - - - - Charges for Services - - - - - Fines & Forfeitures - - - - - Miscellaneous Revenues 17,673 19,286 17,000 17,000 19,000 Other Sources - - - - - Transfer In fr Utility Fund - 1,171,300 543,900 543,900 543,300 Carryover - - - 2,130,029 - Total 1,592,130$ 1,687,408$ 2,366,700$ 4,496,729$ 2,443,600$

Expenditures by CategoryPersonnel Services - - - - - Operating Expense 4,130 276 2,000 2,000 2,000 Departmental Capital Outlay - - - - - Total Operating Expenditures 4,130 276 2,000 2,000 2,000 Capital Improvement Program 673,709 156,944 1,750,000 3,880,029 965,000 Debt Service 324,942 306,696 543,900 543,900 543,300 Other - - 70,800 70,800 71,100 Transfer Out - 1,888 - - 862,200 Total 1,002,781$ 465,804$ 2,366,700$ 4,496,729$ 2,443,600$

Excess/Deficiency 589,349 1,221,604 - (2,130,029) -


Revenue Projections


Permits, Fees, Special Assessment324210 Impact Fees-Water 539,797 245,538 918,800 918,800 444,000 324211 Impact Fees-Wastewater 959,061 249,396 887,000 887,000 1,239,000 324212 Impact Fees-Water-Dev - - - - 178,600 324213 Impact Fees-Wastewater-Dev - - - - 19,700 324509 Water Impact Fee Dev. - 1,132 - - - 324510 Wastewater Impact Fee Dev. - 756 - - -

Sub-total 1,498,857 496,822 1,805,800 1,805,800 1,881,300 Intergovernmental Revenues

334813 SFWMD-Stormwater Reimb. 75,600 - - - - Sub-Total 75,600 - - - - Miscellaneous Revenues

361100/300 Interest Earnings /Inc. (Dec) FMV of Investment 17,673 19,286 17,000 17,000 19,000 Sub-total 17,673 19,286 17,000 17,000 19,000 Other Source

381410 Transfer in from Utility Fund - 1,171,300 543,900 543,900 543,300 399903 CIAC Carryover - - - 2,130,029 -

Sub-total - 1,171,300 543,900 2,673,929 543,300

Total 1,592,130 1,687,408 2,366,700 4,496,729 2,443,600

FY 2014 Budget

This fund was established to account for impact fees received from new development and restricted by Ordinance to be used forCapital Improvements for the City’s water and wastewater infrastructure needs.

The Utility Department has oversight for this fund.

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

City of Miramar 503

Contribution In Aid Of Construction FY 2014 Budget



Operating Expense: 414-90-000-590-000604905 Bank Service Charge - - 2,000 2,000 2,000

Sub-total - - 2,000 2,000 2,000 Other Uses

609906 Renewal & Replacement Reserve - - 70,800 70,800 71,100 Sub-total - - 70,800 70,800 71,100 Debt Service: 414-70-000-517-000

607132 Prin-SRL Infrastructure - - 372,600 372,600 380,200 607134 Prin-SRL Wastewater - - 37,500 37,500 38,300 607232 Interest-SRL Infrastructure - - 128,500 128,500 120,600 607234 Interest-SRL Wastewater - - 5,300 5,300 4,200

Sub-total - - 543,900 543,900 543,300 Capital Improvement

606510 CIP Construction IRI-52001 - - - 22,496 - Sub-total - - - 22,496 -


606502 Plans/Design/Engineer IRI-52010 - - 215,000 237,369 - 606505 Permits - - 40,000 42,000 - 606510 Construction - - 1,095,000 1,948,428 - 606520 Contingency - - 100,000 102,000 - 606511 CIP Furniture - - - 10,000 -

Sub-total - - 1,450,000 2,339,797 -

606502 Plans/Design/Engineer IRI-52012 - - - 90,100 - 606505 Permits - - - 12,300 - 606510 Construction - - - 300,000 - 606520 Contingency - - - - - 606511 CIP Furniture - - - - -

Sub-total - - - 402,400 -

606520 Contingency IRI-52013 - - - 109,000 - Sub-total - - - 109,000 -

606502 Plans/Design/Engineer IRI-52019 - - - 35,000 - 606505 Permits - - - 5,000 - 606510 Construction - - - 410,000 - 606520 Contingency - - - 50,000 -

Sub-total - - - 500,000 -

606505 Permits IRI-52020 - - - 975 - Sub-total - - - 975 -

606502 Plans/Design/Engineer IRI-52027 - - 25,000 25,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 110,000 110,000 - 606520 Contingency - - 10,000 10,000 -

Sub-total - - 150,000 150,000 -

606502 Plans/Design/Engineer IRI-52028 - - 60,000 34,000 - 606505 Permits - - 5,000 5,000 - 606510 Construction - - 75,000 101,000 - 606520 Contingency - - 10,000 10,000 -

Sub-total - - 150,000 150,000 -

606502 CIP-Plan/Design/Eng IRI-52032 - - - 3,356 - Sub-total - - - 3,356 -


EWP Renovation :414-55-800-533-000

Effluent Disp. Interc. w/ P.Pines: 414-55-800-535-000

Util. excess capacity: 414-55-800-536-000

E. Redev. Trans & Distr.:414-55-801-533-000

Reclaim Water Distr. Sys. Exp.: 414-55-802-533-000

414-Various Project Number

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

E. Redev. Septic Tnk. Conv.:414-55-801-535-000

Reuse Main-Vizcaya Park: 414-53-800-533-000

Stormwater Reuse: 414-53-800-538-000

FY 2013Amended

FY 2014Budget

E Mir Fire Hydrants/Lines Imp: 414-53-800-529-000

Util Encase-FL Turnpike, Mir Pky: 414-53-800-536-000

Reuse Main-Pembroke Rd: 414-53-801-533-000

City of Miramar 504

Contribution In Aid Of Construction FY 2014 Budget



606502 CIP Design/Plan/Eng IRI-52038 - - - - 50,000 606510 CIP Construction - - - - 365,000 606511 CIP-Furniture Fixtures & Equip - - - - 25,000 6066520 Contingency - - - - 55,000

Sub-total - - - - 495,000

606510 CIP- Construction IRI-52039 - - - - 170,000 Sub-total - - - - 170,000 Historic Mir Infrastructure Improve Ph III: 414-55-

606502 CIP Design/Plan/Eng 300,000 Sub-total - - - - 300,000 Other Uses: 414-90-000-581-000

691410 Transfer to Utility Fund - - - - 862,200 Sub-total - - - - 862,200

Total - - 2,366,700 4,496,729 2,443,600


710-50- | 710-90-900-590

Operating Expense4005 Bank Service Charge 4,130 276

Sub-total 4,130 276 Capital Improvement ProjectsE Mir Fire Hydrant & Line:710-50-008-529

6671 Plans/Design/Engineer 1,340 29,478 6674 Construction - 726,272

Sub-total 1,340 755,750 Reclaimed Water Expansion:710-50-014-533

6671 Plans/Design/Engineer 19,793 27,707 6673 Permits 2,649 100 6674 Construction 447,400 -

Sub-total 469,842 27,807 Lift Stat Scada Sys: 710-50-015-535

6675 Furniture & Fixture 20,000 - Sub-total 20,000 - Reuse Main Ext-Vizcaya Pk:710-50-033-533

6673 Permits - 1,585 6674 Construction - 98,186

Sub-total - 99,771 710-50-900-590

6634 E Treatment Plant 3,777 70,150 6646 E Redev Trans & Dist. 836 62,828 6665 PW/Ut Admin Furn & Fix 333 - 6802 Meters & Boxes 167,986 - 6834 Stormwater Reuse 9,596 15,219 6900 Capital Asset Clearing - (874,581)

Sub-total 182,528 (726,384) Debt Service-590

4005 Bank Service Charge - 604 7133 Principal- Stormwater Revolv. Ln 41,623 42,949 7134 Principal-Wastewater Revolv. Ln 811,923 829,358 7262 Int. Revolv. Ln Stormwater 8,731 7,397 7263 Int. Revolv. Ln Wastewater/Infrastructure 316,210 298,695 7500 Debt Svc Contra Account (853,546) (872,307)

Sub-total 324,942 306,696 Transfer

9113 Trfr to Utility Fund - 1,888 Sub-total - 1,888

Total 1,002,781 465,804

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

West Floridian Well F1 Rehabilitation: 414-55-804-533

WWTP Lab & Office Space: 414-55-803-533-000

Project Number

FY 2013Amended

City of Miramar 505

Contribution in Aid to Construction FY 2014 BudgetBudget Justification


Revenue

324210 Impact Fees-Water These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324211 Impact Fees-Wastewater These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324212 Impact Fees-Water-Dev These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

324213 Impact Fees-Wastewater-Dev These line items represent impact fees collected from developers to be used for various Capital Improvements related to utility infrastructure.

361100 Interest Earnings Revenue from Interest

381410 Trfr Fr Utility Fund This transfer is for State Revolving Loan principal and interest debt service.

Expense


606502 CIP-Plan/Design/Eng Address deficiencies and process equipment rehabilitation that were brought up during the Broward County Health Department inspection concerning City's wellheads, and East Water Treatment Plant's Precipitators and Lime Silo. And, ensure that these equipment meet the latest State rules and regulations.

606510 CIP-Construction In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.

606511 CIP-Furniture Fixtures & Equip

In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.

606520 CIP-Contingency In order to ensure against sample cross-contamination and other sources of interference during testing, industry-standard setbacks and barriers between sampling stations must be met. Sufficient and appropriate storage space must also be available for sample-holding, glassware, stock solution and hazardous materials inventories. Supervising staff must have adequate office space and provisions for document control. Access control through the lab is also essential for ensuring effective quality control/assurance and lab security. Construction of this new facility would allow for the continuity of existing services during construction, and the area currently occupied by the lab could be made available for plant operations staff needs.

607132 Prin-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)

607133 Prin-St Revolv Ln Strmwtr State Revolving Loan - Stormwater

607134 Prin-St Revolv Ln Wstwtr State Revolving Loan - Wastewater (Principal)

607232 Int-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)

607233 Int-Revolv Ln Stormwater State Revolving Loan - Stormwater (Interest)

607234 Int-Revolv Ln Wastewater State Revolving Loan Wastewater (Interest)

609906 Renewal & Replace Reserve This is a reserve for the CIAC Fund.

691410 Transfer to Utility This transfer from CIAC to Utilities fund is to be used for Capital Improvements for the City’s water and wastewater infrastructure needs.

City of Miramar 506

Storm

wate

r Main

tenan

ce

Public Works Department

Assistant PW Director

Public Works Director

General Services Manager

Field Service Manager

Asst. Facilities Manager

Asst. Facilities Superintendent

Building Maint. II(3)

Building Maint. I(4)

Custodian P/T

Transportation Supervisor

Lead Mechanic

Bus Operator I P/T (2)

Auto Mechanic II

(2)

Fleet Procurement

Specialist

Auto Mechanic I(2)

Asst. Field Ops Superintendent

Streets

Streets Maint II

(2) Street Maint I

(2)

Lead Maintenance

(2)

Landscape Inspector

Maintenance IIMaintenance I

(4)Maintenance Wkr P/T (6)


Stormwater


(2)

Stormwater Operator I

(3)

Maintenance II

(3)Maintenance I

(2)

Maintenance Supervisor

(2)

Lead Maintenance

(3)

Stormwater Operator II

Field Serivce Worker (P/T)

( )

Executive Asst. to Director PW Outreach Administrator

Administration Services Coordinator

Administrative CoordinatorOffice AdministratorAdmin. Secretary II

Maintenance II

Equipment Operator II

Solid Waste Manager

Bus Operator II P/T (9)

Transportation AdministrativeSuperintendent

Building

Tradesperson


Field Operations

Lead Maintenance

(2)

Streets & Drainage Engineer

Equipment Operator II Irrigation

Maintenance

Building Maintenance Supervisor

Administration Superintendent

Transportation Technician

Fleet Supervisor Recycling

Coordinator

Electrician I(2)

PW

Field Svcs Superintendent

AC Technician

Facilities Planner

Assistant City

Manager of Operational Services

Service Writer Administrator

Maintenance II

Maintenance I

Solid Waste Technician

Stormwater Management

Mission

Department Overview

■

■ Comply with NPDES best management practices.■

■

■

■ Protect vehicular and non-vehicular traffic.■ Increased life safety and a proactive approach to limiting property damage issues.

12.3.


Output- - - 156- - - 946- - - 12- - - 1,000

Efficiency/EffectivenessObjective: Outcome: Protect vehicular and non-vehicular trafficGoals: 3

Number of debris collection activities for city waterways per yrNumber of catch basins inspected and/or cleaned per yearNumber of outfall inspections and/or cleanings per yearTotal miles of streets swept per year

Inspect and maintain City's guardrail systems.

Prevent floodingReduce the amount of pollutants in City waterwaysComply with NPDES annual reporting requirements

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Inspect waterways in an effort to address hazardous conditions.

Inspect and maintain the City's guardrail systems.Protect the City's drainage conveyance infrastructure.

Key Intended Outcomes of InvestmentMaintaining the canals prevents flood and property damage.

Goals for FY 14

The Flood Protection and Pollution Control staff ensures the safety of all commercial and residential properties which is a vitalservice of the City. The activities include street sweeping and complies with the best management practices of the NationalPollution Discharge and Elimination System (NPDES) Stormwater ordinance requirements. The City is a participant in theNational Flood Insurance Protection (NFIP) and Community Rating System (CRS) which allows residents and business owners toreceive a discount on their flood insurance premiums.

The Drainage Structure Cleaning and Inspection (VacCon) services remove debris from catch basins and pipes throughout thecity to prevent flooding.

The Guardrail Maintenance provides protection of vehicular traffic from driving into canals and waterways, and includes periodicinspections of guardrails throughout the City.

This program is managed by the Public Works Department and is comprised of 13.5 budgeted positions, 13 full-time and 1 part-time employees.

Objectives

FY 2014 Budget

To provide Stormwater Management services by maintaining City waterways keeping them free of debris and excessive aquaticvegetation; minimize flooding, and improve water quality in accordance with the National Pollution Discharge and EliminationSystem (NPDES) best management practices.

The Stormwater Management program encompasses Canal Management, Flood Protection, Pollution Control, DrainageInstallation and Guardrail Maintenance.

Canal Management ensures the cleanliness of city maintained waterways, keeping them free of debris and aquatic vegetation.Staff controls the aquatic vegetation by applying chemicals as needed. The removal of tree limbs/roots is also an importantaspect of canal management taking a proactive approach to avoid the potential for hazardous pipe obstructions.

City of Miramar 507

Stormwater Management FY 2014 Budget


- - $42 / $36 $23 -NEW 80%

Objective: Comply with NPDES best management practices.Outcome: Increased life safety and a proactive approach to limiting property damage issuesGoals: 2, 3


- - $220 $166 -- - 100% 100% -- - 100% 100% -- - - NEW 300 lbs- - - NEW 150 lbs- - - NEW 70 cubic yards

Objective: Outcome: Goals: 2


- - 12,898 - -- - 468 - -- - 100% - -

% of catch basins inspected and cleaned - - 100% - -NEW Yes


Dedicated Revenues Account #

R343950 - - 2,516,100 2,516,100 2,694,300

Expenditures by CategoryPersonnel Services - - 889,400 889,400 993,100

Operating Expense - - 743,300 743,300 748,100

Debt Service - - 639,400 639,400 684,200

Capital Outlay - - - 6,717 213,100 Capital Improvement - - 255,000 255,000 170,000

Total $ - $ - $ 2,527,100 $ 2,533,817 $ 2,808,500

- - 12.5 12.5 14.5

Position DetailAdministrative Secretary II - - 1.0 1.0 1.0 Assistant Field Operations Superintendent - - 2.0 2.0 1.0 Field Service Manager - - - - 1.0 Heavy Equipment Operator I - - 2.0 2.0 2.0 Lead Maintenance - - 1.0 1.0 2.0 Maintenance I P/T - - 0.5 0.5 0.5

- - 1.0 1.0 1.0 Stormwater Operator I - - 3.0 3.0 3.0 Stormwater Operator II - - 1.0 1.0 1.0 Streets & Drainage Engineer - - - - 1.0

Total - - 11.5 11.5 13.5

Positions by ProgramStormwater Management

Maintenance II

* 2 Positions split with Public Works

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

Stormwater Fees

FY 2012 FY 2013

Linear footage of pipes cleaned and reported to Broward County# of drainage structures cleaned and reported to Broward County% of waterway related complaints handled within 24/48 hrs.

NPDES report submitted complete and on time

Total nitrogen loading removed (lbs) from street sweeping Total phosphorus loadings removed (lbs) from street sweeping Total cubic yards of litter removed from canals/waterways

Inspect waterways in an effort to address hazardous conditionsMaintaining the canals prevents flood and property damage

Average cost per linear foot for installation of guardrails% of total catch basins inspected and/or cleaned per year

FY 2012 FY 2013

Average cost of chemical application for cleaning of waterways% of NPDES reports submitted to Broward County on time

FY 2012 FY 2013

% of NFIP CRS submitted to appropriate agency

City of Miramar 508

Stormwater Management FY 2014 Budget






Charges for Services - - 2,516,100 2,516,100 2,694,300


Miscellaneous Revenues - - 11,000 11,000 -

Transfer In - - - 6,717 - Appropriation of Fund Balance - - - - 114,200

Total -$ -$ 2,527,100$ 2,533,817$ 2,808,500$


Operating Expense - - 743,300 743,300 748,100 Capital Outlay - - - 6,717 213,100

Total Operating Expenditures - - 1,632,700 1,639,417 1,954,300 Capital Improvement - - 255,000 255,000 170,000

Debt Service - - 639,400 639,400 684,200 Transfer Out - - - - -

Total -$ -$ 2,527,100$ 2,533,817$ 2,808,500$

Excess/Deficiency - - - - -

Ending Fund Balance -$ -$ -$ -$ -$

Revenue Projections


Charges for Services343950 Stormwater Fees - - 2,516,100 2,516,100 2,694,300

Sub Total - - 2,516,100 2,516,100 2,694,300

Miscellaneous Revenues361100/300 Interest Earning|Inc/Dec FMV of Investment - - 11,000 11,000 -

381410 Trfr fr Utility Fund - - 6,717 - 399999 Appropriation of Fund Balance - - - 114,200

Sub Total - - 11,000 17,717 114,200

Total - - 2,527,100 2,533,817 2,808,500

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

FY 2013 Budgeted

FY 2013 Amended

FY 2014 Budget

FY 2011 Actual

FY 2012 Actual

City of Miramar 509

Stormwater Fund FY 2014 Budget

Stormwater

Account # Account Title FY 2011 Actual

FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $510,500 $510,500 $633,500601205 Lump Sum Payout - Accrued Time - - - - $6,100601210 Non-Pensionable Earnings - - $28,000 $28,000 $20,600601400 Overtime-General - - $42,600 $42,600 $20,400602100 FICA & MICA - - $39,100 $39,100 $48,500602210 Pension-General - - $105,700 $105,700 $105,000602235 Pension-Senior Mgmt - - $7,500 $7,500 $23,500602260 Pension-401 - - $2,500 $2,500 $3,700602265 Pension-457 - - $700 $700 $1,000602304 Health Insurance-PPO - - $41,800 $41,800 $19,900602305 Health Insurance-HMO - - $58,200 $58,200 $81,800602306 Dental Insurance-PPO - - $5,300 $5,300 $4,700602307 Dental Insurance-HMO - - $500 $500 $1,400602309 Basic Life Insurance - - $1,100 $1,100 $1,200602311 Long-Term Disability Ins - - $2,600 $2,600 $3,000602400 Workers' Compensation - - $43,300 $43,300 $18,800

Personnel Services Total - - $889,400 $889,400 $993,100Operating Expense

603111 Rev Enhancement - - $9,000 $9,000 -603141 Existing Employee Screening - - $300 $300 $300603190 Prof Svc-Other - - $2,800 $2,800 $17,800603400 Contract Svc-Other - - $26,400 $26,400 $38,500603450 Aquatic Plant Control - - $3,000 $3,000 $3,000604100 Communication Services - - $4,400 $4,400 $3,300604400 Leased Equipment - - $5,000 $5,000 $5,000604500 Property & Liability Ins - - $41,900 $41,900 $51,700604610 R&M Vehicles - - $87,500 $87,500 $99,000604640 R&M Machinery - - $5,000 $5,000 $5,000604663 R&M Stormwater - - $32,300 $32,300 $32,300604673 Landfill & Trash - - $2,500 $2,500 $2,500604700 Printing & Binding Svc - - $1,300 $1,300 $6,300604901 Credit Card Svc Fees - - $9,000 $9,000 $9,000604905 Bank Svc Charges - - $1,100 $1,100 $1,100604915 Pmt in Lieu of Taxes - - $72,000 $72,000 $72,000604920 Licenses & Permit Fees - - $35,500 $35,500 $29,500604930 Record Storage Charges - - $1,200 $1,200 $1,200604988 Retiree Expenses to Gen Fund - - $13,300 $13,300 -604989 MIS Internal Svc Chgs - - $24,600 $24,600 $12,900604996 Admin Chg from Gen Fund - - $290,900 $290,900 $290,900605220 Vehicle Fuel-On-Site - - $28,200 $28,200 $23,000605240 Uniforms Cost - - $6,000 $6,000 $4,000605242 Protective Clothing - - $2,400 $2,400 $2,400605246 Safety Equipment Supplies - - $3,000 $3,000 $3,900605252 Small Tools - - $7,500 $7,500 $4,700605280 Chemicals - - $21,000 $21,000 $21,100605290 Other Operating Supplies - - $3,200 $3,200 $3,200605410 Subscriptions & Memberships - - $2,000 $2,000 $2,000605500 Training-General - - $1,000 $1,000 $2,500

Operating Expense Total - - $743,300 $743,300 $748,100Dept Capital Outlay

606400 Machinery & Equipment - - - $6,717 $51,100606440 Vehicles Purchase - - - - $162,000

Dept Capital Outlay Total - - - $6,717 $213,100Capital Improvement

606514 CIP-Vehicles - - $255,000 $255,000 $170,000

Capital Improvement Total - - $255,000 $255,000 $170,000

Total - - $1,887,700 $1,894,417 $2,124,300

City of Miramar 510

Stormwater Fund FY 2014 Budget

Debt Service


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Debt Service 607132 Prin-SRL Infrastructure - - $437,800 $437,800 $447,000607133 Prin-St Revolv Ln Strmwtr - - $44,300 $44,300 $45,800607135 Prin-07 Util System Bond - - - - $15,200607232 Int-SRL Infrastructure - - $151,000 $151,000 $141,800607233 Int-Revolv Ln Stormwater - - $6,300 $6,300 $5,000607235 Interest-Util Sys Bond 07 - - - - $29,400

Debt Service Total - - $639,400 $639,400 $684,200

Total - - $639,400 $639,400 $684,200

City of Miramar 511

Stormwater Fund FY 2014 BudgetBudget Justification


Revenue

343950 Stormwater Fees collected from through monthly utility billings to residents and commercial entities. These funds are restricted for use on Stormwater related projects.

Expense

601400 Overtime-General Allocated for overtime costs

601410 Overtime-Holiday This expenditure is for regular and overtime hours worked on contractual holidays, to include days worked and not worked per the individual collective bargaining agreements.

603141 Existing Employee Screening Employee Screening

603190 Prof Svc-Other Funding for services required for Stormwater fees and other professional matters related to Stormwater including funding for surveys, and studies relating to Stormwater Management, and NPDES requirements.

603400 Contract Svc-Other This line item represents funds for services performed by outside contractors such as street sweeping, canal level monitoring, tree removal from canal embankments, and mitigation maintenance.

603450 Aquatic Plant Control Provides funding for services provided by outside contractors licensed to chemically treat canals and lakes within the City of Miramar's jurisdiction (i.e., East of University Drive).

604100 Communication Services This cost is for the cell phones and hand held units.


604400 Leased Equipment This expenditure represents costs for equipment rental not owned by the City and seldom use.



604640 R&M Machinery This line item is for cost to repair and maintain all large and small power equipment utilized in operations such as: carpentry power tools, pressure cleaning equipment, etc.

604663 R&M Stormwater This line item represents anticipated cost associated with the fountain, drainage and canal maintenance.

604673 Landfill & Trash This line item represents fees associated with transporting debris to Broward County dump sites.

604700 Printing & Binding Svc Funds to print monthly utility bills, late notices, special envelopes and a new resident brochure.

604901 Credit Card Svc Fees Bank charges for handling credit card payments.

604905 Bank Svc Charges Payment in Lieu of Taxes

604915 Pmt in Lieu of Taxes This account is for payment that property owners are not subject to taxes and make the city compensate for services that the property owners receive that is normally financed through property taxes.

604920 Licenses & Permit Fees This cost is associated with obtaining and renewing of generator, elevator, fuel storage tanks user permits to meet regulatory requirements for all City buildings.

604930 Record Storage Charges Anticipated cost for preparation of records for microfilming/optical disc scanning; offsite records storage and retrieval, equipment lease and supplies and on-going records management for the City.

604988 Retiree Expenses to Gen Fund

This account creates the financial capacity to act quickly and decisively to secure the long-term financial stability of post employment obligations, including retirement and health insurance.


604996 Admin Chg from Gen Fund This is for utility expenses charged to general which is in lieu of transfer.


605240 Uniforms Cost This represents the cost of uniforms, shoes, shirts, jackets and hats for employees.

605242 Protective Clothing This expenditure is for safety clothing.

605246 Safety Equipment Supplies This expenditure is for safety equipment.

City of Miramar 512

Stormwater Fund FY 2014 BudgetBudget Justification


605252 Small Tools This cost is for new and replacement of small hand and power tools and other related accessories.

605280 Chemicals This line item represents the cost for fertilizers, pesticides, herbicides, drying agents, dyes, defamers, cleaners and sanitary agents needed to maintain canals and waterways.

605290 Other Operating Supplies Costs include equipment such as calculators etc. that are budgeted in another line item.

605410 Subscriptions & Memberships This line item is for the cost to maintain Florida Stormwater Association membership.

605500 Training-General This cost is for general training to retain the highest qualified personnel.

606400 Machinery & Equipment To procure small aluminum boat and outboard motor that can be launched manually without entering private property.

606440 Vehicles Purchase This line item represents funding to purchase a replacement dump truck, 2 Ford F-150s,and a mini excavator with a track-hoe and trailer.

606514 CIP-Vehicles Acquisition of a Clam Truck will enable staff to immediately respond to requests for clearing debris from major roadways after occurrence of an emergency event such as a hurricane. Technological advancements have made grapple trucks more advantageous to cities with their new design and advances in hydraulic technology, resulting in making them more efficient, versatile and reliable. The versatility of this equipment enables it to accomplish work easily. This versatile equipment will also act as a revenue generator for the City enabling the city to perform debris management services typically contracted.

607132 Prin-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Principal)

607133 Prin-St Revolv Ln Strmwtr State Revolving Loan - Stormwater (Principal)

607135 Prin-07 Util System Bond Utility System Improvement Revenue Bonds (Principal)

607232 Int-SRL Infrastructure State Revolving Loan - Wastewater / Stormwater Infrastructure (Interest)

607233 Int-Revolv Ln Stormwater State Revolving Loan - Stormwater (Interest)

607235 Interest-Util Sys Bond 07 Utility System Improvement Revenue Bonds (Interest)

City of Miramar 513

Cultu

ral Affairs

Director of Cultural Affairs

Assistant City Manager Operational Services

Deputy Director. Marketing & Revenue Enhancement Development

Executive Assistant to the Director

Food & Beverage Operations Manager

Event & Venue Promotions Administrator

Cultural Affairs Department

Marketing & Promotions Manager

Operation Manager

Food & Beverage Svcs Coordinator

Event Aide (P/T Temp)

Banquet Supervisor Production

Administrator

CA Education Program Coordinator

Customer Service Specialist I

Recreation Aide III (P/T Seasonal - 2)

Production Manager

Production Superintendent

Box Office Manager

Box Office Supervisor

Box Office Assistant


Program Manager

Needs Review

*

Recreation Aide I (P/T Seasonal - 3)

This department is also support by as needed staff

Cultural Affairs

Mission

1. Administration 2.3.4.5.

■

■■■

Key Intended Outcomes of Investment■

■

■

■

■

■■

■Deliver well maintainedvenues so they can foster

Client Management ServicesMarketing and Sales ServicesEducation and Gallery Services

Department Overview

Develop Miramar as a go-to destination for the arts in the community and regionally in the South WesternBroward area

The Cultural Affairs Department (CAD) administers arts and cultural programs and activities under the guidance of ourdepartment's pre-determined annual business initiatives for the City of Miramar. The departments' primary oversight forprogramming and facilities are the Miramar Cultural Center | ArtsPark facility along with the City's upcoming construction of aAmphitheater within the Regional Park and a Community Bandshell in Shirley Branca Memorial Park. (substantial completion ofthe two performance venues is designated for FY15)

Cultivate the center as a significant cultural asset to the local business and residential community

Deliver a programming standard for City of Miramar users, residents and guestsUphold the Arts as an asset to the City's vitalization and economic development initiatives

Promote the center as an attractive asset for renters to realize more activities and/or consumer opportunities that generate revenue for this enterprise operations

Foster the development of patrons as repeat users, renters and investors in the Center that bring continuity torevenue opportunities

FY 2014 Budget

Establish MCC as a venue that will continuously complement, foster and aid the development of the Town Center,Miramar Regional Park and Ansin Sports Complex as a destination for Sports and Entertainment

Develop a well utilized facility that is sought for meetings, celebrations and artistic space within the community,supporting both residents and corporate citizens

Develop partnerships with the community businesses so that the economic contribution of Cultural events withinthe City are expanded

Generate a facility that is well-rounded and utilized in its offeringsCreate greater interest in developing and fostering opportunities for contributed and earned revenues in supportof the Centers' operations

Food and Beverage Services

The department houses 25 budgeted positions, 22 full-time, 5 seasonal part-time and 1 temporary part-time employees. Thefive (5) major programs provided are:

To gather together our culturally diverse community and engage citizens from every walk of life in unique educational and cultural opportunities.

Objectives

The Miramar Cultural Center | ArtsPark (MCC) is supported by two boards, the Cultural Arts Advisory Board and the MiramarCultural Trust, Inc., a not-for profit board designed to generate monies, membership, endowments and corporate engagementthat encourage fiscal support for the Center. The Cultural Affairs Department brand for the Center was trademarked July 19,2011 by the United States of America Patent and Trademark Office. It includes a logo which represents an artistic take on theCenter's acronym for its facility (MCC), this logo is connected to the slogan, Where Community and Culture Converge;collectively these components makeup the Center's brand.

NOTE: FY 14 represents the first full municipal accounting year for the operation. As a result, a reassessment of performancemeasures was required to provide proper accountability of the operation.

City of Miramar 514

Cultural Affairs FY 2014 Budget

Accomplishments FY 2013■

■

■

■

■

■■

■

■

■

■

■

■

Fully integrated and established the accounting of the department as a municipal one by providing for thefollowing operational systems: Website to enable e-commerce sales and data collection; Point of Sale system torecord Food and Beverage operations events and sales; Box office system to record marketing and facilitymanagement information for the operations and provide city-wide services for ticketing

In-School Activities – Arts Integration and Subject Matter Enrichment. Delivered (2) key programmingopportunities. National Touring Company Story Pirates, delivered several in-school residencies whereby 532students were involved. One Night In Frogtown performances – This presentation helped participating studentsexplore the important themes of Bullying and Diversity. A total of 695 students attended the in-school assemblies.

UniverSoul Circus collaborated with the City to launch the initiative the Mayor’s Ringleader’s Scholarship. Thispromising initiative was opened to 10th and 11th graders who live in Miramar. The scholarship delivers a 360degree opportunity to a prospective collegian; providing for room, board and fees associated with theirparticipation in the FSU Flying Circus Summer Camp and provided candidate with exposure to a FSU as aprospective post-secondary option.

Art Exhibitions - Presented two exhibitions in FY13 in the Ansin Family Gallery. The Museum of Art|FortLauderdale, Nova Southeastern University provided for All that Jazz, a series of black and white photographs ofjazz legends that included Billie Holiday, Lena Horne, Ella Fitzgerald, Frank Sinatra, Dizzy Gillespie, Miles Davis,Louis Armstrong, Duke Ellington and much more. Approximately 800 visitors and patrons viewed this exhibitionduring the exhibition run. Caribbean Canvases and Frames, was displayed during the month of June, when MCCcollaborated with the organization the Urban Collective to deliver a myriad of Caribbean artists pieces to celebrateCaribbean-American heritage month.

Developed a successful collaboration with HOME DEPOT to reconstruct and curate the botanical garden. As aresult the Botanical Garden was setup to deliver better returns to the Education/Gallery Program services.

Established a roster of 7 credentialed Staff as Food Managers Safe Serve Training. This credentialing enablesthe facility with the proper protective oversight that allows the facility to provide a wide range of services.

Famed Actress Jomarie Payton accepted the role as the Cultural Ambassador for the Miramar Cultural Center.This partnership resulted in the filming of two commercials with her promoting upcoming events and the amenitiesof the Cultural Center which will be used for a number of years.

Increased the department's patrons database to over 16,000 people who receive e-blasts on a regular basis.

Established an Education Row commemorative pathway at the Miramar Cultural Center | ArtsPark BotanicalGarden which will promote honoring cultural educators. It represents a collaborative initiative between the Cityand its fundraising arm, the Miramar Cultural Trust, Inc.

Anti-Bullying Program - This high demand school show is recognized as a staple to the Education Program atMCC. In collaboration with Nest Of Living Arts (N.O.L.A.) and Broward County Schools Diversity, CulturalOutreach & Prevention Department, presented Through The Red Door – the two shows specifically targeted 4th,5th and middle school students. The shows were promoted to schools in the five School Innovation Zones withinand around Miramar.

Summer Program - The fiscal year’s education programming ended with the second annual summer camp LittleBroadway. Sixty (60) campers, ages 7 – 13, participated in this eight week experience led by a high caliber teamof Teaching/Performing Artists that included Los Angeles based Artistic Director, Steve Semien, Famed TVactress JoMarie Payton and international performer Kev Marcus of the Black Violin.

The Miramar Cultural Center was voted a Broward Family Favorite by the readers of Broward Family LifeMagazine in the category of FAVORITE FAMILY FRIENDLY LIVE THEATRE. As a result, MCC was able toestablish itself more distinctly amongst parents that consider venues for family activity

Family Theater Series is a MCC series presentation provides for ‘Literature to Life ’ experiences that are broughtto life through stage presentations. A major accomplishment associated with this programming was theintroduction of the Center’s mascot, Buddy The Bookworm; and its subsequent mark registration with the UnitedStates Patent Trademark Office

City of Miramar 515



Dedicated Revenues Administration - 22,641 130,000 130,000 20,000

Client Management Services - - 271,500 272,500 571,700

- - - - -

- 57,671 58,200 58,200 58,200

- 120,629 348,500 229,500 184,000

- - - - -

307,787 - - - -

Total 307,787$ 200,941$ 808,200$ 690,200$ 833,900$

Expenditures by ProgramAdministration - - 1,965,900 1,987,951 2,090,900

- - 1,160,600 1,212,391 1,572,500

- 461,796 474,100 585,875 523,600

- 556,254 212,500 212,500 289,900

- 556,254 629,200 627,583 804,200

1,263,653 2,304,721 - - -

1,263,653 472,291 - - -

Total 2,527,306$ 4,351,316$ 4,442,300$ 4,626,300$ 5,281,100$

Expenditures by CategoryPersonnel Services 533,584 773,008 993,800 993,800 1,802,100


Capital Outlay - 52,914 - 2,700 81,800


Transfer - 1,779,516 1,306,800 1,306,800 1,306,800

Total 2,527,306$ 4,351,154$ 4,442,300$ 4,626,300$ 5,281,100$

Position Allocation by ProgramAdministration - - 2.00 2.00 6.50

- - 5.65 5.65 8.35

- 2.20 1.50 1.50 2.00

- 2.65 2.00 2.00 3.50

- 2.40 6.55 6.55 4.65

3.00 2.25 - - -

3.00 2.25 - - -

Total 6.00 11.75 17.70 17.70 25.00

Marketing & Sales Services

Presenter Services

MCC PresentsPresenter Services

Presenter Services

Education & Gallery ServicesFood & Beverage Services MCC Presents

Client Management Services

Client Management Services

FY 2013Amended

FY 2014Budget

MCC Presents

Marketing & Sales ServicesEducation & Gallery ServicesFood & Beverage Services

Marketing & Sales ServicesEducation & Gallery ServicesFood & Beverage Services

FY 2012Actual

FY 2013Budgeted

FY 2011Actual

City of Miramar 516


Position DetailAdministrative Coordinator 1 - - 1 1

Assistant Director of Cultural Affairs - 1 - 1 -

Assistant Director of Cultural Arts 1 - - - -

Banquet Supervisor - - - - 1

Box Office Assistant - - - 1 1

Box Office Manager - - 1 1 1

Box Office Supervisor - - - 1 1

Cultural Affairs Aide - - 2 - -

Cultural Affairs Education Program Coordinator - 1 1 1 1

Cultural Affairs Program Coordinator - 1 1 - -

Cultural Arts Aide - Part-time (2) - 1 - - -

Cultural Arts Coordinator 1 - - - -

Cultural Event Aide - - - 1 1

Customer Service Specialist I - - - - 1

Deputy Director of Cultural Affairs - - - - 1

Development Manager I 1 - - - -

Director of Cultural Affairs - - 1 - 1

Event Aide - Temp Part-time - - 1.5 1.5 0.5

Event & Venue Promotions Administrator - - - - 1

Event Services Manager 1 1 1 - -

Executive Assistant to the Director - - - - 1

Food and Beverage Operations Manager - - - 1 1

Food and Beverage Services Coordinator - - - 1 1

Food and Beverage Services Manager - 1 1 - -

General Manager 1 1 1 - -

Maintenance I - - - - 2

Marketing and Promotion Manager - - - 1 1

Marketing and Public Relations Manager 1 1 1 - -

Operations Manager - - - 1 1

Production Administrator - - - - 1

Production Manager - - - 1 1

Production Superintendent - - - 1 1

Program Manager - - 1 1 1

Recreation Aide I - Part-time (Seasonal) (3) - - - 1.5 1.5

Recreation Aide III - Part-time (Seasonal) (2) - 1 1 1 1

Senior Box Officer Representative - - 1 - -

Technical Coordinator - - 1 - -

Technical Manager - - 1 - -

Total FTE's 7.0 9.0 16.5 18.0 25.0

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 517



Description

Objectives■

■

■■

■■■■

■

Goals for FY 141.2.3.4.5

6


Output- - - 1

- - - $40,000

Objective:

Outcome:

Goals: 1, 2, 4

FY 2014


Total value of Revenues earned in the operation - - $809,700 469,700$ $835,400

Generate an increase interest in Partnerships, Sponsorships and Memberships cultivated at MCC

Increase revenues from Venue Rentals by 25%. Establish key performance indicators to assist with meeting revenue projections of $ 835,400Secure two (2) grants that support the MCC's programming.

Develop an Operational Business Strategic Plan.

This program is responsible for developing long term strategic planning and general administration for the Cultural AffairsDepartment. This includes developing the department's vision, managing major relationships, contract administration, providingpolicy, and promoting fiscal responsibility through budgeting oversight. As part of its primary function, the program manages theoperation, maintenance and regulatory mandates required of this state-of-the-art $22 million dollar, 51,575 sq. foot, culturalvenue.

# of Contracts processed

Value of grants, fundraising/sponsorship received

Promote the departments oversight venues as an attractive asset for renters to create a diverseprofile of consumer offerings

Establish Policies and Procedures for operational financial applications that cover web, box office and Point ofSale (POS) solutions for the operations.

Develop a maintenance plan that provides a distinct focus on preventative factors associated with the operationsgrounds and equipment

FY 2013 Projected

Develop the Cultural Affairs operations oversight venues as go-to facilities Establish the City as a significant cultural asset to local business and Miramar's residential community

Establish a maintenance standard that engages preventative practices and planning to support the operational oversight venues

FY 2012 FY 2013

Develop standards and practices that link themselves accordingly to the services the operationsdelivers

Development of a well maintained operational facilities that can respond to demand for services and generate

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Establish realistic Key Performance Indicators to track revenue projections

Efficiency/Effectiveness

Develop the Cultural Affairs operations oversight venues as go-to facilities

Development of a well maintained operational facilities that can respond to demand for services and generate revenues


Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change.

Promote the departments oversight venues as an attractive asset for renters to create a diverse profile ofconsumer offerings

City of Miramar 518





# of policies developed - - - - 10

Objective:Outcome:Goals: 1, 3, 4, 5, 6

FY 2014


- - 50 57 50

- - - - 10

- - - - 30

- - - - 3

Objective:

Outcome:

Goals: 1, 2, 6

FY 2014


- - - - 6

Prog. Support-MCC Presents 366210 - 3,191 25,000 25,000 -

Prog. Support-Co-Sponsor 366211 - - 15,000 15,000 -

Prog Support-Education 366212 - 13,000 55,000 55,000 20,000

Membership Services 366213 - - 15,000 15,000 -

Sponsorship Fulfillment 366214 - - 10,000 10,000 - Cultural Arts Development 366215 - 6,450 10,000 10,000 -

Total -$ 22,641$ 130,000$ 130,000$ 20,000$

ExpendituresPersonnel Services - - 270,000 270,000 322,800

Operating Expense - - 389,100 411,151 461,300 Transfers - - 1,306,800 1,306,800 1,306,800

Total -$ -$ 1,965,900$ 1,987,951$ $ 2,090,900

- - - - 1.00

Cultural Affairs Program Coordinator - - 0.50 0.50 -

Deputy Director - - - - 1.00

- - 1.00 1.00 1.00

Executive Assistant to the Director - - - - 1.00

General Manager - - 0.25 0.25 - Maintenance I - - - - 2.00

Operations Manager - - - - 0.25

Program Manager - - 0.25 0.25 0.25

Total - - 2.00 2.00 6.50

FY2012 FY2013

Stakeholders are better educated about the operations to deliver growth and mitigate accordingly for change.

Develop standards and practices that link themselves accordingly to the services the operations delivers

FY 2012

Number of Non-Performance RentalsNumber of Theater/Box Office(Promoter RentalsNumber of Outside Box Office Rental sales

Establish a maintenance standard that engages preventative practices and planning to support the operationaloversight venues

Development of a well maintained operational facilities that can respond to demand for services and generaterevenues

# of annual preventative measure maintenance activities

FY 2012ActualDedicated Revenues

FY 2013Amended

FY 2013Budgeted


FY 2011Actual

FY 2013

Establish realistic Key Performance Indicators to track revenue projections


FY 2014Budget

Number of Banquet Hall Key Performance (Event days)

FY2012 FY2013

Director of Cultural Affairs

Establish the City as a significant cultural asset to local business and Miramar's residential community

City of Miramar 519


Client Management Services Program

Description

Objectives■

■

■

■

■

■■■■■■

1.2.3.4.5.

6.7.8.


Output# of MCC presentations - - 22 18

% of residents who participate/attend MCC events - - 49% 55%

Revenue generated from Box Office Services - - - -

Establish a resource listing from client relationships that can support the operations in multiple ways.

Goals for FY 14

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Secure 40 Theatre Rental Day with revenues totaling at least $87,000.

Establish Box Office and Call Center Operational procedures that interface with Marketing & Sales initiatives

Increased relationships that can return multiple opportunities for the operation

Equipment rental revenue will show gains in multiple areas of the operations

This program represents performances and shows which are important to the mission of the department that are entirely self-presented and funded by the department and/or the Miramar Cultural Trust; additional contributions are generated bysponsorships.

Establish a Client Retention and Development program with Marketing & Sales services to promoteutilization throughout the operation and generate revenues

Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor orrental resources options for the operations

Establish the City's new Production Services Operational Policies and Procedures

Rental of the facility spaces offsets operational expenses

Key Performance Indicators will track operational gains

Patron and Renter uses will be generated in off-peak times

Secure 10 non-performance Theater rental days with revenue totaling at least $20,000

Secure 6 "Corporate" (e.g. trade show, lecture, award ceremony) rental days in the banquet hall with revenuestotaling at least $ 15,000

As part of this program, outside organizations rent the facility for the purpose of presenting shows and live events of any variety.Co-Sponsorship within this program is a sub-program designed to respond to the needs of community organizations aspiring topresent viable event activity that contributes to the department's commitment to its pre-determined business initiatives.

Establish a plan to develop consumer gains from production services in alternate spaces in theoperations other than the theater

Synchronize the City's event offerings so that they deliver a cohesive impression of the City as aSports and Arts Entertainment destination

Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons andclient issues for the operation


Sponsors will vest in programming, resulting in a stream of contributed income for the operations

Secure 44 "Social-related" (e.g. wedding, birthday) rental days in the Banquet Hall with revenues totaling at least$ 110,000

Build and develop an As-Needed Production personnel register to support the events and activities generated bythe operations

City of Miramar 520


Client Management Services Program

Objective:

Outcome:

Goals: 1, 2, 4

FY 2014


Number of repeat renters - - 3 4 6

Objective:

Outcome:Goals: 6, 3

FY 2014


- - - - 12

Objective:

Outcome:Goals: 5

FY 2014


Revenue from equipment rental - - - - $18,000

Value of production services sold to renters - - - - $81,000

Objective:

Outcome:Goals: 2, 3, 5

FY 2014


# community events administered - - - - 4

Objective:Outcome:

Goals: 4

FY 2014


- - 40 40 45

Establish a plan to develop consumer gains from production services in alternate spaces in the operations otherthan the theater

FY 2012 FY 2013

FY 2012 FY 2013

Increased relationships that can return multiple opportunities for the operationKey Performance Indicators would track operational gains

Increased relationships that can return multiple opportunities for the operation

FY 2012 FY 2013

Key Performance Indicators will track operational gains

FY 2012 FY 2013

Groom presenters to be a resource to programming to develop a depository for talent, co-sponsor or rentalresources options for the operations


Patron and renter uses will be generated in off-peak times

Rental of the facility spaces offsets operational expenses

Develop the Box office Call Center as a customer service hub that tracks and mitigates patrons and client issues for the operation

FY 2013

Number of calls generated by the Box office call center daily

Synchronize the City's event offerings so that they deliver a cohesive impression of the City as a Sports and ArtsEntertainment destination

Sponsors will vest in programming, resulting in a stream of contributed income for the operations

Establish a Client Retention and Development program with Marketing & Sales services to promote utilization throughout the operation and generate revenues

FY 2012

Number of promoters in resource database

City of Miramar 521


Account #Box Office Services 347302 - - 128,000 - - Production Services-Theater 347303 - - 20,000 20,000 - Production Services Amphithea 347305 - - - 1,000 - Subscriber Service Fee 347335 - - - - 900 Ticket Exchange Fee 347336 - - - - 600 Group Sales Service Fee 347337 - - - - 900 Group Sales Convenience Fee 347338 - - - - 600 Ticket Sales 347339 - - - 36,000 105,000 Box Office Service Fee 347340 - - - 9,000 27,000 Ticket Printing Fee-For Profit 347341 - - - 1,000 3,000 Ticket Printing Fee-Non-Profit 347342 - - - 500 1,500 Facility Consignmnt Ticket Fee 347343 - - - 1,000 3,000 Facility Complmntry Ticket Fee 347344 - - - 500 1,500 Credit Card Fee 347345 - - - 4,000 12,000 Facility Ticket Fee 347346 - - - 36,000 108,000 Internet Convenience Fee 347347 - - - 16,000 42,000 Telephone Convenience Fee 347348 - - - 16,000 42,000 Walk-Up Fee 347349 - - - 8,000 24,000 Production Staff 347370 - - - - 30,000 Production Staff Reimbursable 347371 - - - - 30,000 Production Equipment Rental 347372 - - - - 11,500 Production Outside Equip Renta 347373 - - - - 6,000 Production Service Fee 347374 - - - - 3,000 Production Services Incidental 347375 - - - - 500 Theater Service Package 347380 - - - - 5,000 Theater Service Package Half 347381 - - - - 2,500 Theater Addtl Srvc Frnt of Hou 347382 - - - - 500 Theater Addtl Srvc Security PD 347383 - - - - 500 Theater Addtl Srvc Cleaning Ma 347384 - - - - 500 Theater Addtl Srvc Fire Marsha 347385 - - - - 500 Theater Insurance 347386 - - - - 500 Rental-Chambers 362203 - - - - 1,200 Rental-Theater 362205 - - 107,000 107,000 107,000 Rental-Rooms 362206 - - 6,500 6,500 500 Rental-In House Equipment-Theater 362208 - - 10,000 10,000 - Total -$ -$ 271,500$ 272,500$ 571,700$


Operating Expense - - 899,400 948,491 617,300 Capital Outlay - - - 2,700 40,800

Total -$ -$ 1,160,600$ 1,212,391$ 1,572,500$

- - - - 1.00 Box Office Manager - - 1.00 1.00 1.00 Box Office Supervisor - - - - 2.00 Customer Service Specialist I - - - - 1.00 Event Services Manager - - 1.00 1.00 - General Manager - - 0.50 0.50 - Marketing & Promotions Associate - - - - - Marketing & Promotions Associate (p/t) - - - - - Operations Manager - - - - 0.50 Program Manager - - 0.75 0.75 0.75 Sr. Box Office Representative - - 1.00 1.00 -

Production Administrator - - - - 0.70 Production Manager - - - - 0.70 Production Superintendent - - - - 0.70 Technical Coordinator - - 0.70 0.70 - Technical Manager - - 0.70 0.70 -

Total - - 5.65 5.65 8.35

Box Office Assistant



FY 2011Actual

FY 2012Actual

FY 2014Budget

FY 2013Budgeted

City of Miramar 522


Marketing and Sales Services Program

Description

Objectives■

■■■

■

■■■■

■

Goals for FY 141. Establish individual promotional goals for each Event Marketing plan(s)2.

3.

4.

5. Develop (2) campaigns that would increase sales with private renters.6.

7.

8.


Output# of clients utilizing MCC marketing services - - - 20

- - - 12

# of promotional inbound calls - - - 10,000# of promotional outbound calls - - - 10,000

Efficiency/EffectivenessObjective:Outcome:Goals: 3, 4-8


- - - - 52

- - - - 20,000

Rental of the operational areas lead to offsetting operational expensesPatron/guest traffic is generatedA desired level of preservation and integrity for MCC and its imagery is upheld

Develop targeted campaigns for MCC and its offeringsMonitor and enforce the responsible utilization of the Center's branding guidelines

Establish a campaign to cultivate corporate clients for non-performance opportunities in off-peak timesEstablish a targeted campaign to corporate clients to promote repeat clientele benefits.Develop an affinity program that can work interchangeably with (1) one of the Cultural Season series

Clientele of presenters, renters, sponsors, partners, donors, patrons, guests and members are cultivatedaccordingly for relationship gains

Generate a 5% increase in the patron database.

Conduct three (3) training sessions with the Box Office Call Center to review Marketing & Sales initiatives

Generate awareness and interest in MCC and to stimulate revenue through the department programs

# of patrons in the resource database

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

Rental of the facility spaces lead to offsetting operational expenses

FY 2012 FY 2013

# of public relation initiatives undertaken for the promotion of City of Miramar Cultural assets


Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefitfrom the operations offerings

Identify and Procure a Sales and Public Relations agency by way of a competitive bid process to support operational initiatives

# rental days secured for MCC Amphitheatre from promotional efforts

This program provides for the coordination and administration of Marketing and Sales activities that promotes the Cultural AffairsDepartment, its oversight venues' in support of its business initiatives. This key division is responsible for multiple layers ofpromotion related to the programming divisions including institutional marketing, event promotions, sales strategies, social mediaengagement, venue captivation programs (e.g. sponsorship) which help deliver results that promote a return for the operation.

Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website,patron information) to link together initiatives that create value for MCC

Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed andmonitored for financial returns to the operations

Generate awareness and interest in MCC and to stimulate revenue through the department programs

FY 2013 Projected

City of Miramar 523


Objective:Outcome:

Goals: 1, 2, 5FY 2014

Goal Actual Goal Projected Goal- - - - 2- - - - 2- - - - 10- - - - 30



- - 4 3 20

Objective:



- - 800 842 1,500

- - 700 728 1,500

Objective:Outcome:Goals: 1, 2, 4- 8


- - - - 1,500

- - - - 4

Account #

347301 -$ -$ 1,500$ 1,500$ 1,500$

ExpendituresPersonnel Services - 141,748 133,400 133,400 109,100

Operating Expense - 320,048 340,700 452,475 414,500

Capital Outlay - - - - - Debt Service - - - - -

Total -$ 461,796$ 474,100$ 585,875$ 523,600$

Assistant Director of Cultural Affairs - 0.20 - - - Cultural Affairs Program Coordinator - 1.00 0.50 0.50 - Marketing and Public Relations Manager - 1.00 1.00 1.00 - Event & Venue Promotions Administrator - - - - 1.00

Marketing & Promotions Associate - - - - - Marketing & Promotions Associate (p/t) - - - - - Marketing & Promotions Manager - - - - 1.00 Total - 2.20 1.50 1.50 2.00

Develop targeted campaigns for MCC and its offerings.

Dedicated Revenues

Generate patron / guest traffic

FY 2012 FY 2013

Patrons are provided with customer service that exposes them to additional opportunities to utilize and benefit Work in conjunction with Box Office to ensure Marketing & Sales initiatives are managed and monitored for

FY 2012Actual

# of targeted campaigns developed for private renters# of targeted campaigns for corporate renters

# of Clients utilizing marketing services

FY 2012

Number of Twitter followersNumber of Facebook followers

FY 2012

Rental of the facility spaces that lead to offsetting operational expenses.Patron/guest traffic is generated

FY 2012 FY 2013

FY 2011Actual

Marketing and Sales Services Program

FY 2013


Marketing Services

FY 2013Budgeted

FY 2013Amended

Number of corporate rentersNumber of private renters

Monitor and enforce the responsible utilization of the Center's branding guidelinesMaintain a desired level of preservation and integrity for MCC and its imagery

Maximize the efficiency and effectiveness of the Center's proprietary media capital (e.g. website, patroninformation) to promote initiatives and return tangible analytics on their effectiveness to the operation.

# of patrons taking advantage of sales strategies on the Annual Cultural Season# of promotional events performed

FY 2014Budget

FY 2013

City of Miramar 524


Education and Gallery Services Program

Description

Objectives■■

■

■

■

Key Intended Outcomes of Investment■■■■■

Goals for FY 141. Develop (2) new Education partnerships to support programming

2.3.4.5.6 Deliver a Family Theater Series with a minimum of (7) performance shows during the Cultural Season


Output# of community education workshops conducted - - - 2# of student enrichment events conducted - - - 7

- - - 3,218- - - 569


Goals: 1, 2, 3, 6FY 2014


# of registered Kids Culture Club members - - - - 1,500# of registered Teen Pop Culture Club members - - - - 1,500

Objective:

Outcome:Goals: 1, 4

Establish a programming expectation for Education/ Gallery Services

A benefit profile is established for other Education based programming recipients in the City to access CulturalAffairs programming

Attendance is bolstered by the programming expectation.

FY 2012 FY 2013

Conduct a summer camp


Provide exposure to the Arts through Cultural Affairs Education programming

Partnerships are established with organizations that can expand the level of services provided to residentsIncrease patronage at the MCC Galleries

Interface with every school tier (elementary, middle, high) in Miramar through programming

Conduct a minimum of (2) exhibitions in the Ansin Family galleryIdentify (2) programs that can be utilized for community outreach

Provide exposure to the Arts through Cultural Affairs Education programmingEnsure all relevant Cultural Affairs programming activity is shared and promoted to all Miramarschools for their discretionary planning

Develop key relationships with community assets that can enlarge the Education series subscriptionbase or provide an added benefit to the Education consumer

Develop Education partners that can further validate the operations program plans as a key resourcein the community

# of students reached

Increase patronage at the MCC Galleries

Ensure all relevant Cultural Affairs programming activity is shared and promoted to all Miramar schools for theirdiscretionary planning

# of participants logged in at the Ansin Family Art Gallery

This program will administer programming that celebrates the benefit of the Arts in Education. These programs will include: aFamily Theater Series, Master Classes, school performances, MCC Summer Camp and additional educational enhancementopportunities. This programming is supported by community partner organizations that will bring desired opportunities andworkshops. The MCC Education Brand extends into Gallery Services for the MCC's Ansin Family Gallery.

Attendance is bolstered by the programming expectation.Defining Programming expectations generates sponsors interest and commitment

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

City of Miramar 525


Education and Gallery Services ProgramFY 2014


- - - - 50%

- - - $1,000 $2,000

Objective:

Outcome:Goals:

FY 2014


# of education sponsors - - - - 1

Objective:

Outcome:

Goals: 1, 2, 4FY 2014


Number of Education partners - - - - 4

Objective:Outcome:

Goals: 3, 6FY 2014


- 2 2 2

- 4 4 4

Account#

Souvenirs 347350 - 1,251 200 200 200

Summer Programs 347210 - 56,420 58,000 58,000 58,000 Total -$ 57,671$ 58,200$ 58,200$ 58,200$

ExpendituresPersonnel Services - 170,742 80,500 80,500 93,600

Operating Expense - 385,512 132,000 132,000 196,300

Capital Outlay - - - - - Debt Service - - - - -

Total -$ 556,254$ 212,500$ 212,500$ 289,900$

- 0.50 1.00 1.00 1.00

Deputy Director - 0.20 - - -

- 0.25 - - -

Cultural Arts Aide (2 P/T) - 0.25 - - -General Manager - 0.20 - - -

General Services Administrator - 0.25 - - -

Recreation Aide I (3PT- Seasonal) - - - - 1.50

Recreation Aide III (2 PT- Seasonal) - 1.00 1.00 1.00 1.00 Total - 2.65 2.00 2.00 3.50

FY 2012 FY 2013

Value of sponsorship dollars earned

FY 2012 FY 2013

Partnerships are established with organizations that can expand the level of services provided to residents

1, 4, 6FY 2012 FY 2013



FY 2013Amended

FY 2014BudgetDedicated Revenues

Cultural Affairs Education Program Coordinator

FY 2013Budgeted

FY 2012Actual

Develop key relationships with community assets that can enlarge the Education series subscription base orprovide an added benefit to the Education consumer

Develop Education partners that can further validate the operations program plans as a key resource in thecommunity

# of Exhibitions displayed in Ansin Family Gallery

# of Community artwork displays at other facilities

FY 2011Actual

Executive Assistant to the Department

FY 2012 FY 2013

% of residents attending education series

Defining Programming expectations generates sponsors interest and commitment

A benefit profile is established for other Education based programming recipients in the City to access Cultural Affairs programming

Establish an programming expectation for Education / Gallery Services

City of Miramar 526


Food and Beverage Services Program

Description

■

■

■

■■

■

1. active as-needed personnel 2.

3.

4.5.


Output# of catering events - - 25 25

- - - $29,000



FY 2014

Goal Actual Goal Projected GoalFood and Beverage services offered - - - - 6

Objective:

Outcome:

Goals: 5FY 2014

Goal Actual Goal Projected GoalNumber of hotel referrals generated - - - - 6

FY 2012

Value of catering events


FY 2012 Actual

Objectives

Ability to maximize the City's revenue opportunities, because of the various Food & Beverage services.

Attend and participate in City initiated "Open Houses" that target the business community to promote Food &Beverage related services

Establish a "Field Campaign" with Marketing & Sales so as to outreach to Miramar business community

FY 2013

FY 2010 Actual

Goals for FY 14

Develop a diverse stream of events that optimize the MCC banquet operations and its services (e.g. trade shows,receptions, weddings, corporate activity).

Increase interest in the operations as a result of service capabilitiesKey community business relationships are leveraged for the City assets because of services support demand(e.g. hotel and conference packages)

Work closely with Marketing & Sales to generate a profile for consumer interests and requests so promotional efforts are synchronized to generate revenues

FY 2013 Projected

FY 2011 Actual

Develop a diverse stream of services that optimize the banquet operations (e.g. trade shows,receptions, weddings, corporate activity)

Create key relationships and partnerships in the community that generate business longevity andreliance in City Cultural Assets for business relations

Ability to maximize the City's revenue opportunities, because of its services in Food & Beverage.

Create key relationships and partnerships in the community that generate business longevity and reliance in CityCultural Assets as a choice property for business relations.Key community business relationships are leveraged for the City assets because services support demand (e.g.hotel and conference packages)

FY 2012 FY 2013

This program, provides for administration, supervision and management of all food & beverage activities performed under theCultural Affairs operations this includes the delivery of Concessions, Craft Services, Catering and Bar Services. This program isconducted with the consideration of regulatory guidelines delivered by the State of Florida for food, beverage, and liquoradministration. Revenues associated with this program are generated through its business activities and rental fees.

Keep an active consumer profile on each private client to assist Marketing & Sales with follow-up; for the purposesof client retention

Keep an active consumer profile on each corporate client to assist Marketing & Sales with follow-up and for thepurposes of client retention

City of Miramar 527


Food and Beverage Services ProgramObjective:

Outcome:Goals: 2, 3, 4, 5

FY 2014

Goal Actual Goal Projected Goal30% 50% 30% 60% 70%

Account#Production Services-Banquet hall 347304 - - 6,000 6,000 - Production Services-Amphitheatre 347305-080 - - 1,000 - - Concession-Regional Park-Food 347310-080 - - 27,500 50,000 6,000 Concession-Food 347310-170 - 13,729 25,000 - 2,000 Concession-Regional Park Beverage 347311-080 - - 2,500 - 2,000 Concession-Beverage 347311-170 - 8,941 18,000 - 2,000 Concession-Regional Park Alcohol 347312-080 - 13,000 - 8,000 Concession-Alcohol 347312-170 - 22,575 22,000 - 8,000 MCC Catering-Food 347313 - - 50,000 27,500 21,500 MCC Catering-Beverage 347314 - - 25,000 2,500 2,500 MCC Catering-Alcohol 347315 - 10,078 25,000 13,000 5,000

362204-080 - - 3,000 - - 362206 - 14,029 - - - 362207 - 29,634 - - - 362208 - 21,643 - - -

Rental In-house Equipment-Banquet Hall 362209 - - 2,500 2,500 - Rental In-house Equipment-Amphitheatre 362210-080 - - 1,000 1,000 -

362215 - - 125,000 125,000 125,000 362216 - - 1,000 1,000 1,000 362217 - - 1,000 1,000 1,000

Total -$ 120,629$ 348,500$ 229,500$ 184,000$

ExpendituresPersonnel Services - 170,742 248,700 248,700 362,200 Operating Expense - 385,512 380,500 378,883 401,000 Capital Outlay - - - - 41,000 Debt Service - - - - -

Total -$ 556,254$ 629,200$ 627,583$ 804,200$

Percent of Time by PositionAdministration Officer - 0.20 - - -Assistant Director of Cultural Affairs - 0.20 - - -

- 0.50 - - -Cultural Arts Aide (2 P/T) - 0.25 2.00 2.00 -Cultural Event Aide - - 1.50 1.50 1.00 Event Aide PT - - 1.50 1.50 1.00 Food & Beverage Services Coordinator - - - - 0.50 Food and Beverage Services Manager - 1.00 1.00 1.00 -Food and Beverage Operations Manager - - - - 1.00 General Manager - - 0.25 0.25 -General Services Administrator - 0.25 - - -Operations Manager - - - - 0.25 Production Administrator - - - - 0.30 Production Manager - - - - 0.30 Production Superintendent - - - - 0.30 Technical Coordinator - - 0.30 0.30 -Total - 2.40 6.55 6.55 4.65

FY 2012 FY 2013

Rental Small Wares

Work closely with Marketing & Sales to generate profile for consumer interests and requests so sales efforts are synchronizedIncrease interest in the operations as a result of service capabilities

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Rental AmphitheatreRental RoomsRental Facility-Catering

Rental Banquet Hall

% of clients who respond favorably to the banquet services

FY 2011Actual


Rental In House Equipment

Rental Kitchen

Cultural Affairs Education Program Coordinator

City of Miramar 528


Beginning Fund Balance * 29,706$ 96,084$ (206,569)$ (206,569)$ (206,569)$




Charges for Services 330,402 475,381 679,700 679,700 815,400



Transfer In 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100

Total 2,563,978$ 4,048,500$ 4,442,300$ 4,626,300$ 5,281,100$

Expenditures by CategoryPersonnel Services 533,585 773,008 993,800 993,800 1,802,100


Capital Outlay - 52,914 - 2,700 81,800



Other Uses 465,439 472,716 - - -

Transfer Out 429,417 1,306,800 1,306,800 1,306,800 1,306,800

Total 2,527,306$ 4,351,153$ 4,442,300$ 4,626,300$ 5,281,100$

Excess/Deficiency 66,378 (302,653) - - -

Ending Fund Balance 96,084$ (206,569)$ (206,569)$ (206,569)$ (206,569)$

* Note: Fund balance excludes amount that are invested in capital assets


FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

City of Miramar 529


Revenue Projections


Charges for Services347210-170 Summer Program - 56,420 58,000 58,000 58,000 347301 Marketing Services - 1,621 1,500 500 - 347302 Box Office Services - - 128,000 - - 347303 Production Services-Theater - - 20,000 20,000 - 347304 Production Services-Banquet Hall - - 6,000 6,000 - 347305-080 Production Services-Amphitheater - - 1,000 1,000 - 347310-080 Concession Food-Regional Park - 2,672 50,000 50,000 3,000 347310-170 Concession Food-MCC 6,711 13,729 25,000 25,000 2,000 347311-080 Concession Beverage-Regional Park - 1,279 25,000 25,000 2,000 347311-170 Concession Beverage-MCC - 8,941 18,000 18,000 2,000 347312-080 Concession Alcohol-Regional Park - 1,046 25,000 25,000 8,000 347312-170 Concession Alcohol-MCC - 22,575 22,000 22,000 8,000 347313 MCC Catering-Food - - 27,500 27,500 21,500 347314 MCC Catering-Beverage - - 2,500 2,500 2,500 347315 MCC Catering-Alcohol - 10,078 13,000 13,000 5,000 347335-170 Subscriber Service Fee-MCC - - - - 300 347335-200 Subscriber Service Fee-RP Amp - - - - 300 347335-210 Subscriber Service Fee-SB Amp - - - - 300 347336-170 Ticket exchange Fee-MCC - - - - 200 347336-200 Ticket exchange Fee-RP Amp - - - - 200 347336-210 Ticket exchange Fee-SB Amp - - - - 200 347337-170 Group Sales Service Fees-MCC - - - - 300 347337-200 Group Sales - RP Amp - - - - 300 347337-210 Group Sales Service Fees-SB Amp - - - - 300 347338-170 Group Sales Convenience Fee-MCC - - - - 200 347338-200 Group Sales Convenience Fee-RP - - - - 200 347338-210 Group Sales Convenience Fee-SB Amp - - - - 200 347339-170 Ticket Sales MCC - - - 36,000 104,000 347339-200 Ticket Sales RP Amp - - - - 500 347339-210 Ticket Sales Shirley Branca Amp - - - - 500 347340-170 Box Office Svcs Fees MCC - - - 9,000 26,000 347340-200 Box Office Svcs Fees RP Amp - - - - 500 347340-210 Box Office Svcs Fees-SB Amp - - - - 500 347341-170 Ticket Printing Fee For Profit MCC - - - 1,000 2,500 347341-200 Ticket Printing Fee For Profit RP Amp - - - - 300 347341-210 Ticket Printing Fee For Profit-SB Amp - - - - 200 347342-170 Ticket Printing Fee Non Profit MCC - - - 500 1,000 347342-200 Ticket Printing Fee Non Profit RP Amp - - - - 300 347342-210 Ticket Printing Fee Non Profit-SB Amp - - - - 200 347343-170 Facility Consignment Ticket Fee MCC - - - 1,000 2,000 347343-200 Facility Consignment Ticket Fee RP Amp - - - - 600 347343-210 Facility Consignment Ticket Fee-SB Amp - - - - 400 347344-170 Facility Complimentary Ticket Fee MCC - - - 500 1,000 347344-200 Facility Complimentary Ticket Fee RP Amp - - - - 300 347344-210 Facility Complimentary Ticket Fee-SB Amp - - - - 200 347345-170 Credit Card Fee MCC - - - 4,000 9,000 347345-200 Credit Card Fee RP Amp - - - - 2,000 347345-210 Credit Card Fee Shirley Branca - - - - 1,000 347346-170 Facility Ticket Fee MCC - - - 36,000 107,000 347346-200 Facility Ticket Fee RP Amp - - - - 500 347346-210 Facility Ticket Fee-SB Amp - - - - 500 347347-170 Internet convenience fee MCC - - - 16,000 40,000 347347-200 Internet convenience fee RP Amp - - - - 1,000 347347-210 Internet convenience fee-SB Amp - - - - 1,000 347348-170 Telephone Convenience Fee MCC - - - 16,000 40,000 347348-200 Telephone Convenience Fee RP Amp - - - - 1,000 347348-210 Telephone Convenience Fee-SB Amp - - - - 1,000 347349-170 Walk-Up Fee MCC - - - 8,000 22,000 347349-200 Walk-Up Fee RP Amp - - - - 1,000 347349-210 Walk-Up Fee-SB Amp - - - - 1,000 347350 Souvenir 215 1,251 200 200 200 347360-170 Marketing Banner - - - 200 1,500 347361-170 Marketing eBlasts - - - 300 - 347362-170 Marketing Press Release - - - 200 - 347363-170 Marketing Transparency - - - 300 - 347370-080 Production Staff -RP - - - - 1,000

FY 2013Budgeted

FY 2014Budget

FY 2013Amended

FY 2011Actual

FY 2012Actual

City of Miramar 530

Cultural Affairs FY 2014 Budget347370-170 Production Staff -MCC - - - - 28,000 347370-200 Production Staff -RP Amp - - - - 500 347370-210 Production Staff-Shirley Branca Amp - - - - 500 347371-080 Production Staff Reimbursable-RP - - - - 1,000 347371-170 Production Staff Reimbursable-MCC - - - - 28,000 347371-200 Production Staff Reimbursable-RP Amp - - - - 500 347371-210 Production Staff Reimbursable-SB Amp - - - - 500 347372-080 Production Equipment Rental-RP - - - - 1,000 347372-170 Production Equipment Rental-MCC - - - - 9,500 347372-200 Production Equipment Rental-RP Amp - - - - 500 347372-210 Production Equipment Rental-SB Amp - - - - 500 347373-080 Production Outside Equipment Rental-RP - - - - 500 347373-170 Production Outside Equipment Rental-MCC - - - - 5,000 347373-200 Production Outside Equipment Rental-RP Amp - - - - 300 347373-210 Production Outside Equipment Rental-SB Amp - - - - 200 347374-080 Production Service Fee-RP - - - - 500 347374-170 Production Service Fee-MCC - - - - 2,000 347374-200 Production Service Fee-RP Amp - - - - 300 347374-210 Production Service Fee-SB Amp - - - - 200 347375-170 Production Service Incidentals-MCC - - - - 300 347375-200 Production Service Incidentals-RP Amp - - - - 100 347375-210 Production Service Incidentals-SB Amp - - - - 100 347380-170 Theater Service Package-MCC - - - - 4,000 347380-200 Theater Service Package-RP Amp - - - - 500 347380-210 Theater Service Package-SB Amp - - - - 500 347381-170 Theater Service Package 1/2-MCC - - - - 2,000 347381-200 Theater Service Package 1/2-RP Amp - - - - 300 347381-210 Theater Service Package 1/2-SB Amp - - - - 200 347382-170 Theater Addl. Svc Front of House-MCC - - - - 300 347382-200 Theater Addl. Svc Front of House-RP Amp - - - - 100 347382-210 Theater Addl. Svc Front of House-SB Amp - - - - 100 347383-170 Theater Addl. Svc. Police/Security-MCC - - - - 300 347383-200 Theater Addl. Svc. Police/Security-RP Amp - - - - 100 347383-210 Theater Addl. Svc. Police/Security-SB Amp - - - - 100 347384-170 Theater Addl. Svc Clng./Maint-MCC - - - - 300 347384-200 Theater Addl. Svc Clng./Maint.-RP AMP - - - - 100 347384-210 Theater Addl. Svc Clng./Maint-SB Amp - - - - 100 347385-170 Theater Addl. Svc Fire Marshall-RP Amp - - - - 300 347385-200 Theater Addl. Svc Fire Marshall-RP Amp - - - - 100 347385-210 Theater Addl. Svc Fire Marshall-SB Amp - - - - 100 347386-170 Theater insurance-Mcc - - - - 300 347386-200 Theater insurance-RP Amp - - - - 100 347386-210 Theater insurance-SB Amp - - - - 100 362203 Rental-Chambers - - - - 1,200 362204-080 Rental-Amphitheater - 3,000 3,000 3,000 362205 Rental-Theater 216,075 158,086 107,000 107,000 107,000 362206 Rental-Rooms 39,548 14,029 6,500 6,500 500 362207 Rental Facility-Food Catering 22,400 29,634 - - - 362208 Rental-In House Equip-Theater 22,482 21,643 10,000 10,000 - 362209 Rental-In House Equip-Banquet Hall - 128,320 2,500 2,500 - 362210-080 Rental-In House Equip-RP - 4,056 1,000 1,000 - 362215 Rental-Banquet Hall 22,971 125,000 125,000 125,000 362216 Rental-Kitchen - - 1,000 1,000 1,000 362217 Rental-Small Wares - - 1,000 1,000 1,000

Sub-total 330,402 475,381 679,700 679,700 815,400 Miscellaneous Revenues

361100 Interest Earning|Inc/Dec FMV of Investment 30,800 7,724 3,600 3,600 3,600 366210 Prog. Support-MCC Presents - - 25,000 25,000 - 366211 Prog. Support-Co-Sponsor - - 15,000 15,000 - 366212 Prog. Support-Education - 13,000 55,000 55,000 20,000 366213 Membership Fulfillment - - 15,000 15,000 - 366214 Sponsorship Fulfillment - (146) 10,000 10,000 - 366215 Cultural Arts Development 1,000 6,450 10,000 10,000 - 367100 Prog. Support-MCC Presents - 3,191 - - - 369900 Misc. Revenues 175 175 - - -

Sub-total 31,975 30,219 133,600 133,600 23,600 Transfers

381001 Trfr from General Fund 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100 Sub-total 2,201,600 3,542,900 3,629,000 3,813,000 4,442,100

Total 2,563,978 4,048,500 4,442,300 4,626,300 5,281,100

City of Miramar 531


Administration

425‐68‐100‐573/581


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $180,200 $180,200 $207,300601205 Lump Sum Payout - Accrued Time - - - - $9,200601210 Non-Pensionable Earnings - - $1,400 $1,400 $6,300602100 FICA & MICA - - $13,000 $13,000 $15,700602210 Pension-General - - $5,600 $5,600 $9,200602235 Pension-Senior Mgmt - - $33,900 $33,900 $30,200602260 Pension-401 - - $1,800 $1,800 $1,800602265 Pension-457 - - $11,400 $11,400 $10,700602305 Health Insurance-HMO - - $19,300 $19,300 $24,900602306 Dental Insurance-PPO - - $1,200 $1,200 $1,200602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $400 $400 $400602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $1,000 $1,000 $1,000602400 Workers' Compensation - - $500 $500 $4,400


603190 Prof Svc-Other - - - - $50,000603400 Contract Svc-Other - - $146,800 $141,800 $96,100603404 Air Condition Services - - $8,000 $8,000 $8,000604001 Travel & Training - - - $10,600 $5,000604301 Electricity Svc - - $3,900 $3,900 $4,100604400 Leased Equipment - - $5,600 $5,600 $5,600604440 Leased Copiers - - $2,900 $2,900 $2,900604500 Property & Liability Ins - - $3,200 $3,200 $9,900604610 R&M Vehicles - - $1,800 $1,800 $2,800604620 R&M Buildings - - $12,100 $18,100 $40,000604700 Printing & Binding Svc - - $2,000 $2,000 $2,000604901 Credit Card Svc Fees - - - - $7,200604905 Bank Svc Charges - - $500 $500 $500604915 Pmt in Lieu of Taxes - - $121,000 $121,000 $121,000604920 Licenses & Permit Fees - - $500 $1,734 $8,500604989 MIS Internal Svc Chgs - - $10,000 $10,000 $9,600604996 Admin Chg from Gen Fund - - - $50,000 $50,000604997 Other Operating Expenses - - $1,000 $10,000 $3,000604998 Contingency - - $50,000 - $10,000605100 Office Supplies - - $3,000 $3,000 $3,000605120 Computer Operating Supplies - - $2,000 $2,000 $2,000605220 Vehicle Fuel-On-Site - - $1,400 $1,400 $2,100605250 Noncapital Furniture - - $3,500 $5,117 $8,500605251 Noncapital Equipment - - - - $3,000605252 Small Tools - - $6,000 $6,000 $2,000605290 Other Operating Supplies - - $200 $200 $200605410 Subscriptions & Memberships - - $3,700 $2,300 $4,300

Operating Expense Total - - $389,100 $411,151 $461,300Transfers

691203 Trfr To Cip Rev Bond - - $1,306,800 $1,306,800 $1,306,800

Transfers Total - - $1,306,800 $1,306,800 $1,306,800

Program Total - - $1,965,900 $1,987,951 $2,090,900

City of Miramar 532


Client Management Services 425‐68‐680‐573


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $191,200 $191,200 $598,800601205 Lump Sum Payout - Accrued Time - - - - $5,300601210 Non-Pensionable Earnings - - - - $16,600602100 FICA & MICA - - $14,700 $14,700 $47,100602210 Pension-General - - $2,300 $2,300 $27,400602235 Pension-Senior Mgmt - - $9,600 $9,600 $70,600602260 Pension-401 - - $15,700 $15,700 $23,500602265 Pension-457 - - $4,300 $4,300 $11,900602305 Health Insurance-HMO - - $19,800 $19,800 $84,000602306 Dental Insurance-PPO - - $1,500 $1,500 $4,900602307 Dental Insurance-HMO - - - - $700602309 Basic Life Insurance - - $400 $400 $1,000602310 Accidental Death & Dis - - $100 $100 $200602311 Long-Term Disability Ins - - $1,000 $1,000 $2,500602400 Workers' Compensation - - $600 $600 $19,900


603140 New Hire Screening - - $400 $3,900 $1,900603190 Prof Svc-Other - - $424,900 $420,700 $16,900603400 Contract Svc-Other - - $7,200 $7,200 $7,200603401 Janitorial Services - - $32,000 $32,000 $32,000603470 Temporary Help - - $20,000 $20,000 -604001 Travel & Training - - $10,100 $10,100 $11,000604100 Communication Services - - $37,400 $25,625 $37,400604300 Water/Wastewater Svc - - $34,600 $34,600 $34,600604301 Electricity Svc - - $33,800 $33,800 $30,700604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $14,000 $14,000 $69,200604610 R&M Vehicles - - $1,800 $1,800 $2,800604625 R&M Equipment - - $10,000 $7,300 $10,000604630 R&M Electric - - $22,200 $20,966 $22,200604890 Special Events-Other - - - - $50,000604891 Theatre Productions - - $190,000 $257,000 $210,100604989 MIS Internal Svc Chgs - - $44,500 $44,500 $62,000605220 Vehicle Fuel-On-Site - - $1,400 $1,400 $3,200605225 Equip Gas Oil & Lube - - - - $1,000605247 Janitorial Supplies - - $10,000 $8,500 $10,000


606400 Machinery & Equipment - - - $2,700 $5,800606440 Vehicles Purchase - - - - $35,000

Dept Capital Outlay Total - - - $2,700 $40,800

Program Total - - $1,160,600 $1,212,391 $1,572,500

City of Miramar 533


Marketing & Sales Services

425‐68‐682‐573


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $87,300 $87,300 $69,400601205 Lump Sum Payout - Accrued Time - - - - $3,300601210 Non-Pensionable Earnings - - $1,400 $1,400 $2,100602100 FICA & MICA - - $6,800 $6,800 $5,500602210 Pension-General - - $5,600 $5,600 -602235 Pension-Senior Mgmt - - $15,400 $15,400 $16,000602265 Pension-457 - - $2,000 $2,000 $2,100602305 Health Insurance-HMO - - $13,300 $13,300 $7,900602306 Dental Insurance-PPO - - - - $600602307 Dental Insurance-HMO - - $500 $500 -602309 Basic Life Insurance - - $200 $200 $200602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $500 $500 $400602400 Workers' Compensation - - $300 $300 $1,500


603400 Contract Svc-Other - - $45,000 $45,000 $69,000604100 Communication Services - - $26,600 $26,600 $26,600604200 Postage - - $67,000 $67,000 $67,000604500 Property & Liability Ins - - $2,400 $2,400 $2,600604700 Printing & Binding Svc - - $23,000 $34,775 $35,000604891 Theatre Productions - - $4,500 $4,500 $4,500604910 Advertising Costs - - $161,000 $261,000 $199,000604989 MIS Internal Svc Chgs - - $8,000 $8,000 $7,600605230 Program Supplies - - $3,200 $3,200 $3,200

Operating Expense Total - - $340,700 $452,475 $414,500

Program Total - - $474,100 $585,875 $523,600

City of Miramar 534


Education & Gallery Services 425‐68‐683‐573


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $53,100 $53,100 $61,700601205 Lump Sum Payout - Accrued Time - - - - $600601210 Non-Pensionable Earnings - - $2,800 $2,800 $1,500602100 FICA & MICA - - $4,300 $4,300 $4,900602210 Pension-General - - $11,200 $11,200 $11,000602305 Health Insurance-HMO - - $8,000 $8,000 $7,900602306 Dental Insurance-PPO - - $400 $400 $400602309 Basic Life Insurance - - $100 $100 $100602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $300 $300 $300602400 Workers' Compensation - - $200 $200 $5,100


603140 New Hire Screening - - $400 $680 $400603400 Contract Svc-Other - - $44,000 $44,000 $44,000604500 Property & Liability Ins - - $2,800 $2,800 $3,000604891 Theatre Productions - - $8,800 $8,800 $73,400604989 MIS Internal Svc Chgs - - $13,000 $13,000 $12,500604991 Summer Programs - - $57,000 $57,000 $57,000605230 Program Supplies - - $4,000 $4,000 $4,000605252 Small Tools - - $2,000 $1,720 $2,000

Operating Expense Total - - $132,000 $132,000 $196,300

Program Total - - $212,500 $212,500 $289,900

City of Miramar 535


Food & Beverage Services 425‐68‐684‐579


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $168,700 $168,700 $239,400601205 Lump Sum Payout - Accrued Time - - - - $1,200601210 Non-Pensionable Earnings - - $3,100 $3,100 $5,600601402 Overtime-Special Events - - $7,000 $7,000 $7,000602100 FICA & MICA - - $13,200 $13,200 $18,800602210 Pension-General - - $12,300 $12,300 -602235 Pension-Senior Mgmt - - $19,800 $19,800 $23,800602260 Pension-401 - - $1,200 $1,200 $9,000602265 Pension-457 - - $2,200 $2,200 $4,500602305 Health Insurance-HMO - - $18,100 $18,100 $19,600602306 Dental Insurance-PPO - - $1,400 $1,400 $1,400602307 Dental Insurance-HMO - - - - $100602309 Basic Life Insurance - - $300 $300 $400602310 Accidental Death & Dis - - $100 $100 $100602311 Long-Term Disability Ins - - $800 $800 $900602400 Workers' Compensation - - $500 $500 $30,400


603140 New Hire Screening - - $400 $400 $1,900603400 Contract Svc-Other - - $73,000 $73,000 $74,700603401 Janitorial Services - - $33,000 $33,000 $33,000603460 Landscape Services - - $4,600 $4,600 $4,600603470 Temporary Help - - $44,000 $44,000 -604001 Travel & Training - - - - $2,100604300 Water/Wastewater Svc - - $34,600 $34,600 $34,600604301 Electricity Svc - - $33,800 $33,800 $30,700604440 Leased Copiers - - $5,100 $5,100 $5,100604500 Property & Liability Ins - - $9,200 $9,200 $62,700604625 R&M Equipment - - $11,000 $11,000 $11,000604920 Licenses & Permit Fees - - $3,100 $3,100 $12,900604989 MIS Internal Svc Chgs - - $29,300 $29,300 $28,300605230 Program Supplies - - $4,400 $4,400 $4,400605235 General Food & Beverage - - $70,000 $70,000 $70,000605247 Janitorial Supplies - - $11,000 $11,000 $11,000605250 Noncapital Furniture - - $12,000 $10,383 $12,000605252 Small Tools - - $2,000 $2,000 $2,000


606400 Machinery & Equipment - - - - $41,000

Dept Capital Outlay Total - - - - $41,000

Program Total - - $629,200 $627,583 $804,200

City of Miramar 536




Expenditure by Division Division #Administration 680 1,725,172 3,838,876

Programs & Marketing 681 372,717 512,277

Total 2,097,888$ 4,351,153$

AdministrationExpenditure Detail Budget425-68-680-573


Personnel Services1200 Employee Salaries 371,115 543,405 1210 Non-Pensionable Earnings 2,500 - 1400 Overtime 344 3,357 1402 Overtime-Special Events 16,878 4,269 2100 FICA 26,910 41,142 2210 Pension-General 21,240 26,267 2240 Pension-ICMA 35,446 40,581 2260 OPEB 12,891 14,874 2280 Pension-Management - 35,573 2304 Health Insurance - PPO 870 7,531 2305 Health Insurance - HMO 43,105 53,288 2306 Life & Disability Insurance 986 2,017 2400 Worker's Comp 1,300 704


3025 Concession - 14,028 3140 Background Checks 227 1,074 3190 Professional Services-Other 187,326 345,773 3400 Contractual Services 145,879 158,826 3401 Janitorial 63,612 64,709 3404 AC Services - 5,230 3601 Payment in Lieu of Taxes - 121,000 4001 Travel & Per Diem 12,993 10,407 4005 Bank Service Charge 693 1,146 4040 Administrative Expense 571 - 4100 Communication Services 39,926 511 4200 Postage 8,541 26,893 4300 Utilities 10,973 12,291 4355 Electric Svc 62,181 68,632 4404 Leased Computers 3,388 5,409 4440 Leased Copier 11,308 11,518 4500 Property & Liability Ins 21,400 20,167 4605 MIS Services - 106,500 4610 R&M Vehicles 593 3,867 4620 R&M Building 5,705 16,521 4625 R&M Equipment 7,308 9,145 4630 R&M Electrical 6,724 4,254 4700 Printing & Binding 1,662 1,999 4850 Special Events 8,190 83,033 4910 Advertising 27,912 35,548 4920 Licenses & Permits Fees - 250 4989 Summer Programs - 48,470 4990 Other Expense 1,852 1,759 4998 50,000 27,299 5100 Office Supplies 2,502 2,346 5120 Computer Operating Supplies 1,302 804 5220 Gas, Oil, & Lube 963 1,278 5230 Program Supplies 8,462 10,694 5247 Janitorial Supplies 6,139 4,187

Administrative Charge to Gen Fund

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 537


AdministrationExpenditure Detail425-68-680-573


5250 Furniture & Equipment 9,721 1,151 5251 Small Tools & Equipment 4,680 3,757 5290 Other Operating Supplies 12,000 962 5410 Subscription/Memberships 1,411 2,000 5450 Training-General 5 -

Sub-Total 726,148 1,233,439 Dept. Capital Outlay

6204 Equipment - 70,719 6205 Furniture & Fixture - 22,476 6900 Capital Asset Clearing - (40,281)

Sub-Total - 52,914 Other

9115 Depreciation 465,439 472,716 9203 Trfr to CIP Rev Bond 429,417 1,306,800

Sub-Total 894,856 1,779,516

Total 1,725,172 3,838,876

Programs & MarketingExpenditure Detail425-68-681-573


Operating Expense3190 Professional Services-Other 199,166 177,051 3410 Professional Services-Marketing 47,994 78,750 4100 Communication Services 5,541 920 4200 Postage 46,943 20,761 4700 Printing & Binding 22,623 26,897 4850 Special Events - 4,299 4910 Advertising 41,209 196,371 4990 Other Expense - - 5230 Program Supplies 6,752 6,463 5290 Other Operating Supplies - 148 5410 Subscription/Memberships 2,489 616

Sub-Total 372,717 512,277

Total 372,717 512,277

FY 2011 Actual

FY 2012 Actual

FY 2011 Actual

FY 2012 Actual

City of Miramar 538

Cultural Affairs Fund FY 2014 BudgetBudget Justification


Revenue

347210 Summer Program These are fees collected for registration, enrollment and master classes.

347310 Concession-Food This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347311 Concession-Beverage This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347312 Concession-Alcohol This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as concessions items for Regional Park and MCC.

347313 MCC Catering-Food This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347314 MCC Catering-Beverage This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347315 MCC Catering-Alcohol This revenue source is from food, beverage and alcohol sold by the Food and Beverage Services as catering items.

347335 Subscriber Service Fee Revenue from subscriber services fees

347336 Ticket Exchange Fee Revenue from ticket exchange fees

347337 Group Sales Service Fee Revenue from group sales fees

347338 Group Sales Convenience Fee

Revenue from group sales convenience fees

347339 Ticket Sales Revenues generated from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347340 Box Office Service Fee Revenues generated from Box office Services Fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347341 Ticket Printing Fee-For Profit Revenues generated from ticket printing fees for profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347342 Ticket Printing Fee-Non-Profit Revenues generated from ticket printing fees for non-profit organizations at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347343 Facility Consignmnt Ticket Fee

Revenues generated from facility fees for consignment tickets at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347344 Facility Complmntry Ticket Fee

Revenues generated from facility fees for complimentary tickets taken in excess of 40 at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347345 Credit Card Fee Revenues generated from credit card fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347346 Facility Ticket Fee Revenues generated from facility fee from ticket sales at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347347 Internet Convenience Fee Revenues generated from internet convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347348 Telephone Convenience Fee Revenues generated from telephone convenience fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347349 Walk-Up Fee Revenues generated from Walk-Up fees at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347350 Souvenirs These are revenues collected from sale of souvenirs

347360 Marketing Banner Revenues are generated for banner services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347361 Marketing eBlasts Revenues are generated for e-blasts services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347362 Marketing Press Release Revenues are generated for Press Release services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347363 Marketing Transparency Revenues are generated for transparencies services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347370 Production Staff Revenues generated from fees paid for Production staff at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

City of Miramar 539



347371 Production Staff Reimbursable Revenues generated from fees paid for Produciton staff as needed at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347372 Production Equipment Rental Revenues generated from fees paid for Production equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347373 Production Outside Equip Renta

Revenues generated from fees paid for Production outside equipment rental at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347374 Production Service Fee Revenues generated from fees paid for Production Services at MCC, Regional Park, Regional Park Amphitheater, and Shirley Branca Amphitheater.

347375 Production Services Incidental Revenues from charging for production services

347380 Theater Service Package Revenues from TULIP insurance

347381 Theater Service Package Half Revenues from TULIP insurance

347382 Theater Addtl Srvc Frnt of Hou Revenues from TULIP insurance

347383 Theater Addtl Srvc Security PD

Revenues from TULIP insurance

347384 Theater Addtl Srvc Cleaning Ma


347385 Theater Addtl Srvc Fire Marsha


347386 Theater Insurance Revenues from TULIP insurance

361100 Interest Earnings Revenue from interest earnings

362203 Rental-Facility Chambers This includes revenues from renting out City Hall's Commission Chambers.

362204 Rental-Amphitheater This includes revenues from theater rental at Regional Park and MCC

362205 Rental-Theater This includes revenues from theater rental at Regional Park and MCC.

362206 Rental-Rooms This includes revenues from theater rental at Regional Park and MCC.

362215 Rental-Banquet Hall This revenues source is from banquet hall, kitchen and small wares rentals.

362216 Rental-Kitchen This revenues source is from banquet hall, kitchen and small wares rentals.

362217 Rental-Small Wares This revenues source is from banquet hall, kitchen and small wares rentals.

366210 Prog Support-MCC Presents This includes Trust financial support of “MCC Presents” programs, including artistic fees, technical fees, facility preparation, hospitality, printing, marketing, etc.

366211 Prog Support Co-Sponsor This includes Trust financial support of costs with “Arts Access” program, including marketing, printing,facility preparation, etc.

366212 Prog Support-Education This includes Trust financing of costs associated with arts education programs, including artistic fees, instructors’ fees, marketing, supplies and equipment, printing, etc.

366213 Membership Fulfillment This includes Trust financing of costs arising from providing benefits to members, including food and beverages, parking privileges, communications, special events, tickets, premium items, etc., as well as the cost of promoting membership.

366214 Sponsorship Fulfillment This includes Trust financing of costs arising from expenses that provide benefits to sponsors, including food and beverages, parking privileges, communications, special events, tickets, premium items, signage and promotional materials, etc., as well as the cost of promoting sponsorships.

366215 Cultural Arts Develpment This includes the Trust financing costs associated with events that support its activities such as naming rights, gallery activities, annual donor that benefits the Trust goals and objectives with the cultivation of programs.

381001 Trfr Fr General Fund This represents a transfer from the General Fund.

Expense

601402 Overtime-Special Events This line item is for staff engaged in events in the Theater and Banquet Hall for food and beverage events.

City of Miramar 540



603140 New Hire Screening This line item relates to background screening costs for MCC temporary personnel.

Client Management Svcs - 1,900Education & Gallery Svcs - 400Food & Beverage Svcs - 1,900Total - $4,200

603190 Prof Svc-Other External consultants may be required when issues are outside the scope of normal operations and day to day activities.

603400 Contract Svc-Other This line item supports all service Contracts related to alternate amenity programming and physical plant maintenance needs for Center's operations. In addition, Marketing, Public Relations and advertising, web design and maintenance and art gallery installations are supported in this line item. This line item was increased as a result of additional maintenance contracts identified for building operations.

Alternative Support Svcs Stipend for Theater - $7,200Burglar Alarm/CCTV Service - $13,800 Security Annual Svc Contract - $105,741 Carpet Cleaning - $3,000Event Set up and Breakdown Ser. - $1,740 Pest Control - $1,800 Upholstery Cleaning - $2,010 Alarm Service - $780 Window Cleaning - $2,500 Generator Maintenance/Annual Inspection - $1,800 Pavers Maintenance - $2,000 Generator Fuel - $2,000 Elevator Maintenance - $2,320 Art Fountain Maintenance - $1,915 Pressure Washing - $3,000 Spot Pressure cleaning (emergencies) - $1,000 Rigging Inspection - $1,400 Education and Gallery Svcs Contracts - $44,000 Marketing & Sales Services - $84,000 Renter Support Service Fees - $8,000 Kitchen Maintenance Contracts - $63,086 Fire Curtain Inspection - $1,000

603401 Janitorial Services Anticipated cost for cleaning maintenance: Janitorial, $45,000; Floor Care-carpet/tile, $24,000; Event Cleaning (based on 100 events, $23,000).

Client Management Svcs - $32,000Food & Beverage Svcs - $33,000Total - $65,000

603404 Air Condition Services Cost for AC maintenance and air duct cleaning, belts, coil cloning filters and mechanical repairs.

603460 Landscape Services This line item is for the botanical garden maintenance and chemical application.

603470 Temporary Help The Administration program will require the provision of additional staffing resource dollars to support the Cultural Affairs administrative tasks in the operations. This funding will enable the administration with the ability to have the accountability it needs to administer and plan the operation's recording tasks associated with delivering on its revenues and expenses generated by the operation.

604001 Travel & Training This account covers out of area travel and training to support the department's operations. This line item is increased due to reassessment of staff travel and training needs. This figure was generated to provide better accuracy of this expenditure. Travel and training opportunities include: Alcohol Safety and Awareness Training, NFBPA Conference, National Association of Performing Arts Presenters Conference, Florida Presenters Conference and Training, Southern Circuit Film Selection Meeting, Performing Arts Exchange and Marketing Event Manager's Conference.

604100 Communication Services This amount is for the T-1 line to support Box Office and Hospitality Room, Website Maintenance, Voice and data lines and Network Engineer repair service.

Client Management Svcs - $37,400Marketing and Public Relations - $26,600Total - $64,000

604200 Postage This cost is for mailing outreach material and general correspondence.

604300 Water/Wastewater Svc This amount is for water and wastewater usage for the facility.


City of Miramar 541



604301 Electricity Svc This costs is for electricity cost at the Cultural Arts facility as well as shared cost at the Town Center. This cost decreased for the operations. This cost is submitted by PW-Utilities.

604400 Leased Equipment This amount is for the box office leased equipment.

604440 Leased Copiers This represents the cost for leasing, maintainance, overage and photocopy paper located in the Cultural Center as well as the copier shared with the budget department

604500 Property & Liability Ins This line item is for property and liability insurance premium cost allocation. This line item increased as a result of figures distributed to the department by Risk Management.

604610 R&M Vehicles This cost is for repairs and maintenance for the department's pool vehicles. Amount provided by PW-Fleet. This line item increased because Fleet is now calculating (2) pool vehicles for this department.

604620 R&M Buildings This represents the cost for repairs and maintenance such as fire extinguisher, plumbing, locksmith, signage etc. for the building.

604625 R&M Equipment This represents the cost for repairs and maintenance for the building equipment such as:Ticket Equipment

Ticket Equipment - $1,100Stage Lighting Equipment - $4,000Electronic Architecture Equipment - $5,000Kitchen Equipment - $5,000Reinforcement Sound - $1,500Misc. Cabling & Equipment - $2,400Misc. Amps & sound boards - $2,000Client Management Svcs - $10,000Food & Beverage Services - $11,000Total - $21,000

604630 R&M Electric This represents the cost for repairs and maintenance of for the following equipments:

Modification theater lighting - $9,000Lamps/Ballast - $1,500Electrical Lighting - $9,000Outlets/circuits - $1,500Light bulbs - $1,200Client Management Svcs - $22,200

604700 Printing & Binding Svc This represents the cost for printing and binding brochures, flyers, informational pamphlets, business cards, letterhead, envelopes, etc.

Administration - $2,000Marketing & Sales Services - $35,000Total - $37,000

604890 Special Events-Other Changes for Social Services Personnel to provide transportation for Special Events.

604891 Theatre Productions This is the net cost for the acquisition of talent for MCC presentations and event activity. The line item also covers ancillary support activities that are involved in delivering these presentations. The allocation in Education & Gallery Services funds Family Theater programming and the Marketing & Sales allocation covers enhancement items associated with programming. The line of Theater Productions in Client Management and Education & Gallery Services was increased. This increase provides for better business accounting of the cost to deliver these events, which are inclusive of summer camp programming; and most importantly, places them in their appropriate allocation areas so that they can provide better accuracy to the operations.

Client Management Svcs - $210,100Marketing & Sales Services - $4,500Education & Gallery Services - $73,400Total - $288,000

604901 Credit Card Svc Fees This is a new expense for the department. This line item funds fees associated with credit card transactions administered by this department.

Administration - $7,200

604905 Bank Svc Charges Bank finance service charges for payment of bank account associated with the operation.

City of Miramar 542



604910 Advertising Costs This line item supports specialized advertising for presentations, institutional advertising for the Center, Amphitheater and fees associated with media placement of program notifications, fundraising etc. This line item also includes pre-planning dollars associated with the delivery of the Amphitheater and its opening activities. Funding earmarked for the Amphitheater in this line item total $50,000. This line item was increased from previous fiscal year as a result.

604915 Pmt in Lieu of Taxes This account will cover the cost provided by General Fund.

604920 Licenses & Permit Fees This cost is for licenses and permits pertaining to the elevator, generator, operations software and business licenses. This line item was increased due to the addition of software and business license fees realized this year.

Elevator License - $100Generator Permit - $120Generator License - $100Fuel Tank License/Permit - $180Liquor License/ On - Offsite - $2,500Food and Beverage License - $600Theater Manager Licenses - $5,200VSI Licenses - $5,000Administration - Telephone Recording Maintenance Fees - $500Client Management Services - $5,200Food & Beverage Services - $8,100Total - $13,800.00


604991 Summer Programs This line item represents all summer camp programming for education services.

604996 Admin Chg from Gen Fund This charge covers the costs of services provided by the General Fund.

604997 Other Operating Expenses This line item represents unanticipated expenditures that are not reflected and/or identified in line items in within the operations.

CONSUMABLES: Line item funds purchases that are high freguency items utilized in the maintainance and upkeep of the operation (e.g) expendables, gaffer tape, color sheets for lighting, lamps, batteries, hardware, nuts, bolts, screws,washers, etc.)

604998 Contingency This line item represents unanticipated expenditures that are not reflected and/ or identified in line items in within the budget.

605100 Office Supplies This represents funding for desk top supplies for the various activities and general administrative functions.

605120 Computer Operating Supplies This line item represents Print Management contract and computer related items for desktop computers.

605220 Vehicle Fuel-On-Site This expenditure is for gas, oil and lube for the department's pool vehicles of a Ford Taurus and Focus. This line item previously held one vehicle. The additional vehicle created an increase. Amount provided by PW-Fleet.

605225 Equip Gas Oil & Lube This account is used to provide gas and oil used for equipment. Budgeted amount provided by Public Works

605230 Program Supplies This line item provides funds for miscellaneous supplies to support Cultural Center Concierge, education and volunteer programs (e.g. uniforms, job-related equipment, gift shop sales).

Marketing & Public Relations - $3,200Education & Gallery Svcs - $4,000Food & Beverage Svcs - $4,400Total - $11,600

605235 General Food & Beverage This line item provides funds for purchase of food, beverage and alcohol to support Center's events.

605247 Janitorial Supplies This funding is for paper products, light bulb replacement and other janiotrial items.


605250 Noncapital Furniture This is for items costing less than $1,000 per unit which will be for necessary miscellaneous office furnishing. This line item was increased, because departmental needs were reassessed for this fiscal year.

Administration - $8,500Food & Beverage Svcs - $12,000Total - $20,500

City of Miramar 543



605251 Noncapital Equipment Lighting equipment - special effects equipment, lighting accessoriesSound equipment - microphones, batteries, stands

605252 Small Tools This is to purchase or replace small tools which will be for necessary for the center. This includes hand tools, screwrivers, hammers, wrenches, power tools, drills, saws, pneumatic tool

Administration - $2,000Education & Gallery Svcs - $2,000Food & Beverage Svcs - $2,000Total - $6,000

605290 Other Operating Supplies This cost is for material for special projects and all consumable supplies, etc.

605410 Subscriptions & Memberships This represents the cost to maintain memberships in professional associations, subscriptions and publications. This line item increased after a reassessment of staff organizational relationships. Thus, this line item provides better accounting for the department this fiscal year.

National Assoc of Performing Arts - $2,625International Association of Venue Managers - $600Billboard - $250National Forum of Black Administrators - $700Florida Presenters - $100Total Administration - $4,275

606400 Machinery & Equipment Stage Equipment-Snow Machine - $2,705.00Aqua fogger - stage equipment - $3,114.00Total - $5,819.00

606440 Vehicles Purchase Food Transportation Vehicle to support the Food & Beverage Operations

691203 Trfr To Cip Rev Bond This transfer is to fund the debt service for the Cultural Affairs portion of the 2005 Capital Improvement Revenue Bond

City of Miramar 544

Early Child

hood

Social Services Department

Early Childhood Fund

MissionTo provide high quality child care for children.

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■

FY 2014 Budget

Department OverviewThe vision of the community which is provided through this program can color a child's ideas and expectations about equity,cooperation and citizenship. Each child is provided with physical, social, emotional and intellectual activities which enable thempositive experiences. Importance is placed on cooperative play. Emergent literacy is the core emphasis of the curriculum.Developmentally appropriate activities and learning materials are taught by credentialed teachers in a safe and secure environment.

Early Childhood service is funded by user fees and the General Fund. User fees revenues and expenditures are associated withservices provided at the following Early Childhood locations: Miramar Civic Center, Silver Shores Community Center, Vicki CoceanoYouth Center and the Sunset Lakes Community Center.

This program is administered by the Social Services Department. It is comprised of thirty-five (35) budgeted positions, 15 full-timeand 40 part-time employees. The major program provided is Childcare.

ObjectivesProvide high quality childcare programming for children ages 3 months through 5th gradeProvide resource and referral information for participant families

Key Intended Outcomes of InvestmentProviding positive experiences allows a child to develop in a safe and secure environment Provides families access to assistance for services they may need for a quality life

The City of Miramar Early Childhood centers have been nationally recognized as “Eco Healthy Child Care Centers”by the Eco-Healthy Child Care (EHCC) Program; a national program that ensures child care settings are as happy,healthy, safe and green as possible by reducing children’s exposure to toxics.

Miramar Early Childhood Program won the Peacock Award for its "Bloom Where You Are Planted" multi-generational planting project.

Miramar Early Childhood Program participation in “TOUCH”; a “Transforming Our Community’s Health” initiativesponsored by the CDC, Broward Regional Health Planning Council, The Early Learning Coalition and FamilyCentral.

City of Miramar 545

Early Childhood Fund FY 2014 Budget


Dedicated RevenuesChildcare - - 2,363,500 2,363,500 2,295,700

Pre-School Care 1,419,279 1,397,790 - - -

Elementary Care 267,603 269,661 - - -

Total 1,686,882 1,667,451 2,363,500 2,363,500 2,295,700

Expenditures by ProgramChildcare - - 2,364,000 2,364,000 2,295,700

Preschool Care 1,731,268 1,498,083 - - -

Elementary Care 192,363 166,454 - - -

Total 1,923,631 1,664,537 2,364,000 2,364,000 2,295,700




Other - - - - 97,400

Total 1,923,631 1,664,537 2,364,000 2,364,000 2,295,700

Positions by ProgramChildcare - - 34.40 36.40 34.40

Preschool Care 31.88 29.75 - - -

Elementary Care 5.63 5.26 - - -

Total 37.5 35.0 34.40 36.40 34.40

Position DetailEarly Childcare Site Supervisor 4 4 4 4 4

Early Childhood Aide II P/T (12) 9.5 8.0 8.0 8.0 6.0

Early Childhood Aide III P/T (6) 3 3 3 3 3

Early Childhood Curriculum Specialist P/T 0.5 0.5 0.5 0.5 -

Early Childhood Housekeeping Aide P/T (3) 2 2 2 2 1.5

Early Childhood Instructor I P/T (14) 8 7 7 7 7

Early Childhood Instructor II P/T (5) 2.5 2.5 2.5 2.5 2.5

Early Childhood Superintendent 1 1 1 1 1

Recreation Leader 5 5 5 5 6

Recreation Leader II - - - 2 2

1 1 1 1 1

1 1 1 1 1

Total 37.5 35.0 35.0 37.0 35.0

*Position split with Social Services .60 / .40

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2014Budget

FY 2013Amended

Social Services Operations Manager*Social Services Program Coordinator

City of Miramar 546


Childcare Program

Description

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■

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1.2.3.


Output- - - 346

- - - 116

- - - 6

- - - 52

- - - 140,508

Efficiency/EffectivenessObjective: Provide State of Florida VPK programming at all centersOutcome:

Goal: 1

FY 2014


Yes Yes Yes Yes Yes

Yes Yes Yes Yes Yes

The VPK program ensures high quality kindergarten readiness skills that will enable the children in our communitysuccess in elementary school

Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as wellas to ensure children are fed and ready to learn

Provide an environment for children that enhances academic achievement and strengthens relationships with adultsand peers

Goals for FY 14

Number of meals served

The VPK program ensures high quality kindergarten readiness skills that will enable the children in our communitysuccess in elementary school

Number of children participating in special activity classes monthly

FY 2013 Projected

Intended Outcomes of Investment

Number of children served monthly in childcare program

Number of children served in Voluntary Prekindergarten Program

Number of children served in the MOST program

FY 2011 Actual

FY 2012 Actual

FY 2012 FY 2013

Meet the requirements and be approved as a 2014-2015 Voluntary Pre-Kindergarten (VPK) provider.Provide meals to children in a cost effective manner.Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant.

This program is responsible for providing a safe and secure environment in which children are provided with the physical, social, emotional and intellectual activities that allow them to learn and play through developmentally appropriate practices and learning materials which enables each child a positive learning experience.

Objectives

Administer the Child Care Food Program (CCFP) program via State of Florida Department of HealthAdminister the Maximizing Out of School Time (MOST) grant

Provide State of Florida Voluntary Pre-Kindergarten (VPK) programming at all centers

Children's overall attendance is 80% of program

FY 2010 Actual

Children's VPK post assessment shows readiness improvement

City of Miramar 547


Childcare Program

Objective: Outcome:

Goal: 2

FY 2014


Average cost to feed a child per day - - $4.94 $0.15 $4.94

Objective: Outcome:

Goal: 3

FY 2014


- - 100% 99% 100%

- - 75% 84% 75%

- - 75% 89% 75%

- - 70% 78% -

- - 80% 96% 80%

Account #

Childcare 346910-000 - - 2,363,500$ - - Childcare-Civic Center 346910-030 - - - 408,200 353,600Childcare-Sunset Lakes 346910-070 - - - 700,400 744,500 Childcare-Silver Shores 346910-110 - - - 829,600 695,900 Childcare-Sunset Lakes 346910-120 - - - 425,300 404,300

Offsite VPK 346911 - - - - 97,400 Total -$ -$ 2,363,500$ 2,363,500$ 2,295,700$

ExpendituresPersonnel Services - - 1,737,200 1,737,200 1,606,100 Operating Expense - - 626,800 626,800 592,200 Capital Outlay - - - - -

Other - - - - 97,400

Total -$ -$ 2,364,000$ 2,364,000$ 2,295,700$

Early Childhood Aide II-P/T (12) - - 8.00 8.00 6.00Early Childhood Aide III-P/T (6) - - 3.00 3.00 3.00Early Childhood Curriculum Specialist Aide-P/T - - 0.50 0.50 - Early Childhood Housekeeping Aide-P/T (4) - - 2.00 2.00 1.50Early Childhood Instructor I -P/T (14) - - 7.00 7.00 7.00Early Childhood Instructor II-P/T (5) - - 2.50 2.50 2.50Early Childhood Site Supervisors - - 4.00 4.00 4.00Early Childhood Superintendent - - 1.00 1.00 1.00Recreation Leader - - 5.00 5.00 5.00

Recreation Leader II - - - 2 3

- - 0.40 0.40 0.40

- - 1.00 1.00 1.00Total - - 34.40 36.40 34.40

*Position split with Social Services .60 / .40

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended



Provide nutritionally balanced meals to the children in our program in an effort to combat childhood hunger as wellas to ensure children are fed and ready to learn

Provide an environment for children that enhances academic achievement and strengthens relationships with adultsand peers

% of children that remained safe

% of children that improved basic math skills

Administer the Child Care Food Program (CCFP) program via State of Florida Department of Health

FY 2012 FY 2013

Meet the mandatory outcome measures set forth by the Maximizing Out of School Time (MOST) grant

FY 2012 FY 2013

% of children that improved social skills and interactions with peers and adults.

Social Services Operations ManagerSocial Services Program Coordinator

% of children that improved basic reading skills

% of children that maintained or improved homework completion

City of Miramar 548



Beginning Fund Balance (595,760)$ (832,508)$ ($829,595) ($829,595) ($829,595)






Miscellaneous Revenues - - 500 500 -



Total 1,686,883$ 1,667,451$ 2,364,000$ 2,364,000$ 2,295,700$





Other - - - - 97,400

Total 1,923,631$ 1,664,537$ 2,364,000$ 2,364,000$ 2,295,700$

Excess/Deficiency (236,748) 2,913 - - -

Ending Fund Balance (832,508)$ (829,595)$ (829,595)$ (829,595)$ (829,595)$

Revenue Projections


Charges for Services346910 Child Care - - 2,363,500 - - 346910-030 Child Care-Civic Center - - - 408,200 353,600 346910-070 Child Care-Sunset Lakes - - - 700,400 744,500 346910-110 Child Care-Silver Shores - - - 829,600 695,900 346910-120 Child Care-Youth Center - - - 425,300 404,300 346911 Off Site VPK - - - - 97,400 346920 Elementary Program 267,603 269,660 - - - 347295 Pre-School 1,419,279 1,397,790 - - -

Sub Total 1,686,883 1,667,451 2,363,500 2,363,500 2,295,700

Miscellaneous Revenues361100 Interest Earning|Inc/Dec FMV of Investment - - 500 500 -

Sub Total - - 500 500 -

Total 1,686,883 1,667,451 2,364,000 2,364,000 2,295,700


Account # Title & Description346910

FY 2011Actual

FY 2013Budgeted

CHILDCARE: Registration and fees collected to cover the costs for providing child care programs.

FY 2014Budget

FY 2012Actual

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2013Amended

FY 2014Budget

City of Miramar 549

Early Childhood FY 2014 Budget

Childcare

435‐63‐650‐569


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $1,327,300 $1,327,300 $1,158,200601205 Lump Sum Payout - Accrued Time - - - - $6,200601210 Non-Pensionable Earnings - - $19,200 $19,200 $15,200601400 Overtime-General - - $6,000 $6,000 $6,000602100 FICA & MICA - - $102,900 $102,900 $89,500602210 Pension-General - - $101,800 $101,800 $120,600602265 Pension-457 - - $5,000 $5,000 $4,700602300 Pmt In Lieu Of Insurance - - $6,400 $6,400 -602304 Health Insurance-PPO - - $32,200 $32,200 $19,500602305 Health Insurance-HMO - - $78,300 $78,300 $131,600602306 Dental Insurance-PPO - - $5,800 $5,800 $7,500602307 Dental Insurance-HMO - - $2,200 $2,200 $2,000602309 Basic Life Insurance - - $1,600 $1,600 $1,600602311 Long-Term Disability Ins - - $2,900 $2,900 $2,800602400 Workers' Compensation - - $45,600 $45,600 $40,700

Personnel Services Total - - $1,737,200 $1,737,200 $1,606,100Operating Expense

603134 Prof Svc-Marketing - - $2,400 $2,400 $3,200603140 New Hire Screening - - $2,000 $2,000 $1,800603141 Existing Employee Screening - - $1,400 $1,400 $2,300603183 Accreditation Fees - - $800 $1,500 $4,800603400 Contract Svc-Other - - $7,600 $7,600 $4,600604100 Communication Services - - $9,600 $9,600 $9,600604200 Postage - - $400 $400 -604300 Water/Wastewater Svc - - $20,000 $20,000 $19,800604301 Electricity Svc - - $19,500 $19,500 $18,500604403 Leased Building - - $141,800 $141,800 $93,900604440 Leased Copiers - - $7,200 $7,200 $7,600604500 Property & Liability Ins - - $122,200 $122,200 $148,000604610 R&M Vehicles - - $5,000 $5,000 $2,800604625 R&M Equipment - - $800 $800 -604700 Printing & Binding Svc - - $2,000 $2,000 $4,000604916 Administrative Expense - - $1,600 $1,600 $1,600604950 Employee Awards - - $1,200 $1,200 -604989 MIS Internal Svc Chgs - - $103,200 $103,200 $107,400604990 Pre-School Activities - - $48,200 $47,500 $40,300604991 Summer Programs - - $27,600 $27,600 $20,100604993 Field Trips - - $13,800 $13,800 $12,400604996 Admin Chg from Gen Fund - - $50,000 $50,000 $50,000604998 Contingency - - - - $4,000605100 Office Supplies - - $2,000 $2,000 $2,800605120 Computer Operating Supplies - - $800 $800 -605220 Vehicle Fuel-On-Site - - $4,800 $4,800 $500605230 Program Supplies - - $11,000 $11,000 $10,000605240 Uniforms Cost - - $3,600 $3,600 $4,800605250 Noncapital Furniture - - $8,000 $8,000 $6,500605251 Noncapital Equipment - - $5,000 $5,000 $4,000605410 Subscriptions & Memberships - - $2,500 $2,500 $3,300605500 Training-General - - $800 $800 $1,600605510 Tuition Reimbursement - - - - $2,000

Operating Expense Total - - $626,800 $626,800 $592,200Transfers

609990 Appropriated Fund Balance - - - - $97,400

Transfers Total - - - - $97,400

Program Total - - $2,364,000 $2,364,000 $2,295,700

City of Miramar 550

Early Childhood FY 2014 BudgetBudget Justification


Revenue

346910 Child Care Fees Dedicated revenues for childcare

346911 Off Site VPK Payment distributed through Family Central for providing Voluntary PreKindergarten (VPK) child care programs.


Expense

601400 Overtime-General This line represents the cost for special events, emergencies and unanticipated personnel shortages.

603134 Prof Svc-Marketing This line represents the cost for public relations, advertising, production and media for the Childcare Program.

603140 New Hire Screening This amount is for outside service to perform screenings on all new employees.

603141 Existing Employee Screening This amount is for outside service to perform screenings on all current employees.

603183 Accreditation Fees This amount is for Accredited Professional Preschool Learning Environment (APPLE) Accreditation fees.

603400 Contract Svc-Other This amount is for outside contractual services for floor/carpet cleaning and credit card machine.

604100 Communication Services This figure represents the cost for cellular phones.

604300 Water/Wastewater Svc This represents the allocated cost of water and sewer service for the facility.


604403 Leased Building This cost is for leasing the Childcare facilities.




604700 Printing & Binding Svc This represents the costs associated with the printing brochures, handbooks and other reproduction services for programming.

604916 Administrative Expense This figure represents the cost for expenses associated with ceremonies, events and awards associated with the Childcare Program.


604990 Pre-School Activities This represents the costs associated with year-round pre-school programming.

604991 Summer Programs This line item represents expenses associated with elementary age grades K-5th summer camp program.

604993 Field Trips This line item represents funding associated with field trips and transportation throughout the fiscal year to attend enrichment activities.

604996 Admin Chg from Gen Fund This line item represents charges from the general fund for administrative cost.

604998 Contingency This cost is for unanticipated expenses and emergencies

605100 Office Supplies This line item is for miscellaneous desk supplies such as pens, pencils, paper clips, etc.


605230 Program Supplies This represents the costs to purchase supplies associated with the Child Care Food Program.

605240 Uniforms Cost This represents the cost for uniforms for child care employees which they are required to wear for the program.

605250 Noncapital Furniture This represents the cost for furniture that cost less than $1,000 per item.

605251 Noncapital Equipment This cost is for equipment cost under $1,000 for each item.

605410 Subscriptions & Memberships This amount is for the cost of accreditation, renewal, license and professional membership required to maintain child care standards.

City of Miramar 551

Early Childhood FY 2014 BudgetBudget Justification


605500 Training-General This cost is for required child care certification and licensing requirements for training that must be maintained.

605510 Tuition Reimbursement This cost is for Education Assistance to assist permanent employees to participate in training or educational program designed to strengthen their job related abilities.

609990 Appropriated Fund Balance Funds added to fund balance.

City of Miramar 552

Internal Service Funds

Intern

al Service F

un

ds

Internal Service Funds

Description

■ Health Insurance Fund 501■ Risk Management Fund 502■ Fleet Maintenance Fund 503■ Management Information System Fund 504







Miscellaneous Revenues 391,095 554,441 2,403,600 896,100 653,500

Other Sources 9,034,152 11,590,368 - 829,643 237,500 Transfer In - - - - -

Total 17,883,245$ 20,741,577$ 23,474,200$ 24,303,843$ 22,487,500$



Capital Outlay 57,674 100,016 99,800 391,385 239,800


Capital Improvement Program - 8,700 - 125,000 -

Other Uses 7,391 43,028 - - - Transfer Out - 5,000,000 - 68,000 -

Total 14,781,191$ 23,541,187$ 23,474,200$ 24,303,843$ 22,487,500$

Summary by Fund

Revenues Fund #Health Insurance 501 (680) - - 11,830,700 11,830,700 10,143,300 Risk Management 502 (690) - - 6,933,400 7,624,300 7,125,000 Fleet Maintenance 503 (700) - - 1,398,500 1,537,243 1,414,200 Management Information Systems 504 (001) - 2,639,925 3,311,600 3,311,600 3,805,000 Health Insurance 680 9,034,401 10,354,100 - - - Liability and Workers Comp 690 7,454,151 6,639,288 - - - Fleet Maintenance 700 1,394,694 1,108,264 - - - Total 17,883,245$ 20,741,577$ 23,474,200$ 24,303,843$ 22,487,500$

ExpendituresHealth Insurance 501 (680) - - 11,830,700 11,830,700 10,143,300 Risk Management 502 (690) - - 6,933,400 7,624,300 7,125,000 Fleet Maintenance 503 (700) - - 1,398,500 1,537,243 1,414,200 Management Information Systems 504 (001) - 2,603,449 3,311,600 3,311,600 3,805,000 Health Insurance 680 8,956,852 9,353,493 - - - Liability and Workers Comp 690 4,398,753 10,260,451 - - - Fleet Maintenance 700 1,425,586 1,323,794 - - - Total 14,781,191$ 23,541,187$ 23,474,200$ 24,303,843$ 22,487,500$

FY 2014 Budget

Internal Service Funds are used to account for the financing of services, self-insurance activities and fleet maintenance servicesprovided to other funds within the City on a cost-reimbursement basis. Currently, the City has four (4) Internal Service Funds.

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2011Actual

City of Miramar 553

Health

Insuran

ce

Health Insurance Fund


Beginning Fund Balance 271,999$ 349,547$ 1,350,155$ 1,350,155$ 1,350,155$

Revenue by CategoryGeneral Government Taxes - - - - -



Charges for Services - - 11,830,100 11,830,100 10,141,800


Miscellaneous Revenues 473 307 600 600 1,500

Other Sources 9,033,928 10,353,793 - - - Transfer In - - - - -

Total 9,034,401$ 10,354,100$ 11,830,700$ 11,830,700$ 10,143,300$






Total 8,956,852$ 9,353,493$ 11,830,700$ 11,830,700$ 10,143,300$

Excess/Deficiency 77,548 1,000,607 - - -

Ending Fund Balance 349,547$ 1,350,155$ 1,350,155$ 1,350,155$ 1,350,155$

FY 2014 Budget

Description Fund 501This fund was established to account for the City’s fully-funded health, dental, disability, and life insurance. In January 2005, theCity changed from a self-funded PPO to a fully insured plan. All Funds are billed monthly to cover actual premium costs andclaims to maintain adequate reserves.

FY 2012Actual

FY 2011 Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 554

Health Insurance Fund FY 2014 Budget

Operating Revenues


Charges for Services341205 PPO Dental City Contribution - - 368,500 368,500 594,800 341206 PPO Dental Emp Contribution - - 168,200 168,200 137,900 341207 HMO Dental City Contribution - - 45,000 45,000 54,600 341208 HMO Dental Emp Contribution - - 20,000 20,000 4,800 341220 PPO Medical City Contribution - - 2,810,900 2,810,900 1,873,900 341221 PPO Medical Emp Contribution - - 1,084,500 1,084,500 312,600 341222 HMO Medical City Contribution - - 5,325,000 5,325,000 5,326,100 341223 HMO Medical Emp Contribution - - 2,008,000 2,008,000 1,837,100

Sub-total - - 11,830,100 11,830,100 10,141,800

Miscellaneous Revenues361100 Interest Earnings 473 218 400 400 1,500 361300 Net Inc./Dec in FMV of Invest - 89 200 200 -

Sub-total 473 307 600 600 1,500

Other Source381690 Trfr in from Health Ins - 1,000,000 - - - 385100 PPO Dental City Contribution 346,030 333,753 - - - 385200 PPO Dental Emp Contribution 145,549 155,909 - - - 385202 HMO Dental City Contribution 37,823 31,108 - - - 385203 HMO Dental Emp Contribution 19,654 19,907 - - - 385206 PPO Medical City Contribution 2,123,022 2,054,572 - - - 385207 PPO Medical Emp Contribution 415,808 408,115 - - - 385208 HMO Medical City Contribution 4,196,196 4,410,814 - - - 385209 HMO Medical Emp Contribution 1,749,846 1,939,614 - - -

Sub-total 9,033,928 10,353,793 - - -

Total 9,034,401 10,354,100 11,830,700 11,830,700 10,143,300

FY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 555

Health Insurance Fund FY 2014 Budget



Operating Expense603010 Health PPO Premiums - - 3,925,000 3,925,000 2,186,500 603015 Health HMO Premiums - - 7,333,000 7,333,000 7,163,200 603025 Dental HMO Premiums - - 65,000 65,000 59,400 604922 Dental PPO Claims - - 448,700 448,700 703,200 604940 Insurance Claims-Health - - 30,000 30,000 - 604905 Bank Service Charge - - 500 500 1,000 604944 Dental Claims Administration Fees - - 28,500 28,500 30,000

Total - - 11,830,700 11,830,700 10,143,300


Summary by Division Division #Health Insurance 090/900 8,956,852 9,353,493

Expenditure Detail 680‐90‐900‐590


3010 Health PPO Premiums 2,554,368 2,439,681 3011 Health HMO Premiums 5,913,072 6,373,896 3012 Dental HMO Premiums 55,315 50,832 4005 Bank Service Charge 130 134 4508 PPO Dental Claims 408,822 463,088 4944 PPO Administration Fees 25,144 25,863

Total 8,956,852 9,353,493

FY 2011 Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

FY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

City of Miramar 556

Health Insurance FY 2014 BudgetBudget Justification


Revenue

341205 PPO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.

341206 PPO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.

341207 HMO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.

341208 HMO Dental Emp Contribution Revenues are the employees' share of PPO and HMO dental insurance based on collective bargaining agreements and the Comprehensive Pay Plan.

341220 PPO Medical City Contribution Revenues relate to the City's share of the Medical insurance premium costs

341221 PPO Medical Emp Contribution

Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan

341222 HMO Medical City Contribution

Revenues relate to the City's share of the Medical insurance premium costs

341223 HMO Medical Emp Contribution

Revenues are the employees' share of PPO and HMO medical insurance based on collective bargaining agreements and the Comprehensive Pay Plan

361100 Interest Earnings Revenue from interest

361300 Net Inc/Dec in FMV of Invest Net increase/decrease in Fair Market Value of assets.

Expense

603010 Health PPO Premium Expenditures related to the City's portion for this health care benefit.

603015 Health HMO Premium Expenditures related to the City's portion for this health care benefit.

603025 Dental Premium Expenditures related to the City's portion for this health care benefit.


604922 Dental PPO Claims Expenditures from this line item represent insurance claims paid by the City for the self-insured dental plan.

604944 Dental Claims Admin Fee Expenditures from this line item represent administrative fees for the City's self-insured dental insurance plan.

City of Miramar 557

Risk M

anage

ment

Human Resources Department

Director of Human Resources

Assistant Director ofHuman Resources *

Assistant Risk Manager*

Executive Assistant to the Director

Risk ManagementClaims Analyst*

Process Improvement Analyst

Human Resources Assistants (2)

City Manager

Office Assistant F/T (3)

Administrative Supervisor

Human Resources Coordinator

* These positions are funded by the Risk Management Internal Services fund.

Human ResourcesManager

Human ResourcesOfficer

Human ResourcesAnalyst II

Risk Management

Mission

Department Overview

Objectives■

■ Improve employee health and increase employee morale by offering preventative health care programs■

■


■


■

Risk Management is responsible for managing two of the largest risk programs for the City. This includes the self-insurance ofliability and workers' compensation as well as providing an array of employee benefits including, but not limited to, health, dentaland life insurance as well as various retirement and savings benefits to maintain a viable workforce. This program not onlyprovides a safety net from catastrophic risk for both the City and its' employees but regularly engages in proactive analysis of riskso prevention programs can be implemented to help control or mitigate costs.

Optimize City of Miramar's resources by reducing absenteeism, health care and worker'scompensation insurance costs

Attain acceptable level of insurance coverage for city's risks

Evaluate and assess all risks of loss and need for insurance related to the specific performanceobjective

Reduced costs related to absenteeism, health care and workers' compensation

Implemented the City Manager's Safety & Safety Improvement Awards which recognizes departments with noworkers' compensation injury or reduced number of injuries for each quarter

Implemented a Risk Management Strategic Plan that focuses on reducing workers' compensation cost

FY 2014 Budget

Risk Management identifies, assesses and controls risk as it relates to all City operations and evaluates, implements andprovides employee benefits that support employee recruitment and retention.

The Risk Management Program is managed by Human Resources department. It is comprised of three (3) full-time budgetedpositions.

Manage the City's self-insured, self-administered liability claims program in accordance withapplicable State laws and regulations

City of Miramar 558

Risk Management FY 2014 Budget


Program #None - - - - -

Expenditures By ProgramRisk Management 061 - - 362,500 1,053,400 535,000

Benefits Administration 062 - - 112,800 44,800 -

Non-Departmental 000 - - 6,458,100 6,526,100 6,590,000

Total -$ -$ 6,933,400$ 7,624,300$ 7,125,000$




Non-Departmental - - 6,458,100 6,526,100 6,590,000

Total -$ -$ 6,933,400$ 7,624,300$ 7,125,000$

Positions by ProgramRisk Management 2.5 2.5 3.0 3.0 3.0

Benefits Administration - 1.0 1.0 1.0 -

Total 2.5 3.5 4.0 4.0 3.0

Position DetailAssistant Director of Human Resources - - 1 1 1

Assistant Risk Insurance & Contracts Manager - - 1 1 -

Assistant Risk Manager 1 1 - - 1

Benefits Administrator - 1 1 - -

Human Resources Analyst II - 1 - - -

Human Resources Coordinator - Part-time 0.5 0.5 - - -

Risk Management Claims Analyst - - - 1 1

Risk Management Claims Supervisor - - 1 - -

Senior HR Analyst 1 - - - -

2.5 3.5 4.0 3.0 3.0

Dedicated RevenuesFY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Total FTE's

City of Miramar 559


■

■

■

■


■

■

■

1. Ensure the continued viability of self Insurance through proper management and cost controls. 2.

3


Output- - - 174

- - - 32

Number of workdays lost per workers' comp claim - - - 8

Efficiency/Effectiveness Objective:

Outcome:Goals: 1

FY 2014


- - $2,000 $4,613 $3,000

- - $5,000 $10,498 $8,000

- - $2,500 $3,120 $3,000

Objective: Track and analyze all claims to determine causation factors. Outcome:Goals: 2

FY 2014


Liability Claims filed - - 60 74 74

Workers' Compensation Claims Filed - - 90 100 127

- - 50 32 30

Reduce the overall impact of claim costs on the City's overall budget.

This program is responsible for managing the self insurance funds for the City of Miramar to include liability and workers'compensation by monitoring and analyzing claims and implementing education and prevention programs to reduce overall costs.

Properly manage the City's self-insured and self-administered liability claims program according to State mandatesand regulations.

Average cost per workers comp claim

Average cost of motor vehicle accidents

Develop strategic responses to the analysis of claims.

FY 2012 FY 2013

Liability and Workers claims filed

Motor Vehicles Accident

FY 2010 Actual

FY 2013 Projected

Control and reduce costs of Liability Insurance and Workers' Compensation.

Risk Management Program

FY 2011 Actual

FY 2012 Actual

Average cost per liability claim

Motor Vehicles Accidents reported

Objectives

Track and analyze all claims to determine causation factors.

Coordinate a comprehensive City-wide safety training program.

Properly manage the City's self-insured and self-administered liability claims program according toState mandates and regulations.

Reduce the time span between the time a claim is opened until resolution.

Description

Control and reduce costs of Liability Insurance and Workers' Compensation. Develop strategic responses to the analysis of claims. Minimize the escalation of costs per claim through timely resolution and litigation avoidance. Reduce overall claim costs through proactive education campaigns focused on claim analysis.

Goals for FY 14

Actively monitor Liability and Workers' Compensation claims and vehicle accident reports to determineeffectiveness of prevention efforts.

FY 2012 FY 2013

City of Miramar 560


Objective: Outcome:Goals: 3

FY 2014


Average # of days a liability claim remained opened - - 97 109 180

Average # of days lost per workers' comp claim. - - 260 8 10

Objective: Outcome:Goals: 3

FY 2014


- - 10 109 180

- - 6 8 10


Personnel Services - - 331,100 331,100 434,300



Total -$ -$ 362,500$ 1,053,400$ 535,000$

- - 1.0 1.0 1.0

1.0 1.0 1.0 1.0 1.0

0.5 0.5 - - -

- - 1.0 1.0 1.0

1.0 1.0

Total 2.5 2.5 3.0 3.0 3.0


Assistant Director of HRAssistant HR Manager*

Risk Management Claims Supervisor

FY 2012 FY 2013

# of Safety inspections conducted

# of Risk Management media campaigns conducted

FY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Human Resources Coordinator Part-time

Senior HR Analyst

Reduce the time span between the time a claim is opened until resolution. Minimize the escalation of costs per claim through timely resolution and litigation avoidance.

Reduce overall claim costs through proactive education campaigns focused on claim analysis.

Risk Management Program

FY 2012 FY 2013

Coordinate a comprehensive City-wide safety training program.


FY 2014Budget

City of Miramar 561




FY 2014


- - 100% - -

- - 100% - -

Objective:

Outcome: Reduced costs in relation to absenteeism, health care and workers' comp.Goals: 3

FY 2014


- - 100% 100% -

Provide all employees timely benefit status update - - 100% 100% -

Objective: Optimize health and wellness awareness for the best education of employees.Outcome:Goals: 2, 4

FY 2014


- - 8 8 -

- - 6 6 -


Personnel Services - - 85,200 17,200 -

Operating Expense - - 27,600 27,600 -


Total -$ -$ 112,800$ 44,800$ -$

Benefits Administrator - 1.0 1.0 1.0 -

Total FTE's - 1.0 1.0 1.0 -

Benefits Administration Program

Description


This will not be a program in FY 2014.

FY 2013

Provide 8 health and wellness educational awareness programs

Provide 6 retirement planning workshops

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

FY 2012 FY 2013

Employees participating in Online Open Enrollment

Sign a Non-Smoking Affidavit or participate in the City-sponsored Smoking Cessation program


Percent of Time By Position

FY 2012 FY 2013

Ensure that 100% of employees dependents are verified duringopen enrollment

Optimize city of Miramar's resources by reducing absenteeism, health care and workers' compensation insurance costs

Improve employee health and increase employee morale by offering preventative health care programsEnhanced benefit administration and oversight

Limit health care costs to less than the medical inflation rate.

FY 2012

City of Miramar 562









Other Sources 224 1,236,575 - 690,900 237,500


Total 7,454,151$ 6,639,288$ 6,933,400$ 7,624,300$ 7,125,000$



Capital Outlay 39,395 56,262 - 115,404 -

Transfer Out - 5,000,000 - 68,000 -

Total 4,398,753$ 10,260,451$ 6,933,400$ 7,624,300$ 7,125,000$

Excess/Deficiency 3,055,398 (3,621,164) - - -


Operating Revenues


Charges for Services341200 Internal Service Charge - 4,848,976 4,615,800 4,300,800 4,255,800 341203 City Contribution-WC 7,063,608 - 1,737,500 1,737,500 1,980,100

Sub-total 7,063,608 4,848,976 6,353,300 6,038,300 6,235,900 Miscellaneous Revenues

361100 Interest Earnings 125,330 117,849 123,500 123,500 100,100 361300 Net Inc./Dec Fair Value of Investment - - 1,500 1,500 1,500

Insurance Recoveries 264,987 435,888 455,100 770,100 550,000 Sub-total 390,318 553,737 580,100 895,100 651,600 Other Source

385100 City Contribution 224 1,236,575 - - - 399999 Appropriation Of Fund Balance - - - 690,900 237,500

Sub-total 224 1,236,575 - 690,900 237,500

Total 7,454,151 6,639,288 6,933,400 7,624,300 7,125,000

369300

FY 2013Amended

FY 2014Budget

FY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Budgeted


FY 2013Amended

FY 2014Budget

FY 2011 Actual

FY 2012Actual

City of Miramar 563


Risk Management


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $306,000 $246,318 $270,800 601205 Lump Sum Payout - Accrued Time - - - - $11,500 601210 Non-Pensionable Earnings - - - - $8,200 602100 FICA & MICA - - $6,700 $3,959 $20,400 602210 Pension-General - - - - $15,800 602235 Pension-Senior Mgmt - - $27,900 $27,900 $35,100 602260 Pension-401 - - $37,200 $36,973 - 602265 Pension-457 - - $2,900 $2,900 $15,300 602300 Pmt In Lieu Of Insurance - - $12,600 $12,600 $6,300 602304 Health Insurance-PPO - - $13,000 $13,000 $13,100 602305 Health Insurance-HMO - - $5,300 - $5,100 602306 Dental Insurance-PPO - - $1,400 $1,400 $1,400 602309 Basic Life Insurance - - $700 $700 $600 602311 Long-Term Disability Ins - - $1,700 $1,700 $1,300 602400 Workers' Compensation - - $900 $850 $9,400 602500 Unemployment Comp - - - - $20,000 Personnel Services Total - - $416,300 $348,300 $434,300

Operating Expense 603127 Legal Svc-Litigation - - - $690,900 - 603140 New Hire Screening - - - - $4,500 603184 Employee Assistance Prog - - $7,000 $7,000 $4,000 604100 Communication Services - - $1,500 $1,500 - 604200 Postage - - $500 $500 $500 604301 Electricity Svc - - $2,800 $2,800 $1,600 604440 Leased Copiers - - $2,300 $2,300 $1,300 604500 Property & Liability Ins - - $14,000 $14,000 $55,100 604700 Printing & Binding Svc - - $300 $300 - 604890 Special Events-Other - - $800 $800 - 604920 Licenses & Permit Fees - - $1,600 $1,600 $8,600 604989 MIS Internal Svc Chgs - - $25,700 $25,700 $20,600 605100 Office Supplies - - $500 $500 $800 605290 Other Operating Supplies - - $400 $400 $400 605410 Subscriptions & Memberships - - $1,200 $1,200 $3,300 605500 Training-General - - $400 $400 - Operating Expense Total - - $59,000 $749,900 $100,700 Total - - $475,300 $1,098,200 $535,000

City of Miramar 564


Nondepartmental


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Operating Expense 603080 Other Insurance Premium - - $10,000 $10,000 - 603127 Legal Svc-Litigation - - - - $100,000 604501 Surety Bonds - - $3,937,500 $3,712,700 $3,396,500 604504 State Workers Comp Prem - - $425,000 $225,000 $777,900 604905 Bank Svc Charges - - $3,000 $3,000 $3,000 604941 Ins Claims-Workers' Comp - - $1,312,500 $1,362,500 $1,886,500 604942 Ins Claims-Liability - - $455,100 $865,684 $289,000 604943 Ins Claims-Property - - $315,000 $163,812 $137,100 Operating Expense Total - - $6,458,100 $6,342,696 $6,590,000

Dept Capital Outlay 606400 Machinery & Equipment - - - $91,188 - 606440 Vehicles Purchase - - - $24,216 - Dept Capital Outlay Total - - - $115,404 -

Transfers 691001 Trfr To General Fund - - - $68,000 - Transfers Total - - - $68,000 - Total - - $6,458,100 $6,526,100 $6,590,000

City of Miramar 565



Summary by Division Division #Liability & Workers Comp Insurance 061/900 4,398,753 10,260,451

Expenditure Detail Budget 690‐06‐061‐513


Personnel Services 1200 Regular Salaries 204,445 288,319 1400 - 2,867 2100 FICA 5,633 6,036 2240 Pension-ICMA 18,340 15,286 2260 OPEB 4,297 6,375 2280 - 15,834 2300 Health-Cafeteria Plan Wellness 1,978 6,689 2304 Health Insurance-PPO 194 3,655 2305 Health Insurance-HMO 2,227 431 2306 Life & Disability Insurance 438 953 2400 Worker's Comp 700 467 2500 Unemployment Compensation - 49,258

Sub-total 238,252 396,170


4005 Bank Service Charge 1,149 2,614 4501 Premiums-Ins. Surety 2,568,215 2,606,231 4504 Premiums-Workers Comp 35,097 48,959 4941 Ins. Claims-Workers Comp 1,155,965 1,610,683 4942 Ins. Claims-Liability 282,596 374,204 4943 Ins. Claims-Property 78,083 165,328


6250 Vehicle Replacement 22,433 39,400 6251 City Properties 16,962 16,862

Sub-Total 39,395 56,262 Other

9110 Trfr to General Fund - 4,000,000 9128 Trfr to Health Ins-PPO - 1,000,000

Sub-Total - 5,000,000

Total 4,398,753 10,260,451

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

City of Miramar 566

Risk Management FY 2014 BudgetBudget Justification


Revenue

341200 Internal Service Charge Revenues for this fund are reimbursed from other funds for property and liability insurance and services.

341203 City Contribution-WC Revenues for this line item arise from an internal service charge against each City department that is based on each department's historically estimated yearly liability and workers' compensation loss exposures.

341205 PPO Dental City Contribution Revenues for this line item arise from an internal service charge against each City department that is based on each employee's estimated PPO and HMO dental insurance coverage and costs. Only PPO dental insurance coverage and outstanding claims are in this fund.


361300 Net Inc/Dec in FMV of Invest Net increase/decrease in Fair Market Value of assets.

369300 Insurance Recoveries Reimbursement for property and liability claims from insurance companies.

Expense

602500 Unemployment Comp This is for payments to former employees who apply for unemployment compensation from the State.

603127 Legal Svc-Litigation This is for costs related to litigation related matters.

603140 New Hire Screening Costs associated with hiring requirements in this category include to include; criminal, workers' comp, social security and driver's license check background checks, educational verifications & Drug screening for new hires and existing employees.

603184 Employee Assistance Prog Funding for the City's Employee Assistance Program (EAP) contractor who provides preliminary counseling services for employees, City-wide.

604200 Postage This is allocated costs for department mailings as well as delivery services such as U.P.S. and Federal Express.


604440 Leased Copiers This account represents costs associated with copy machines, releated supplies and service contracts. Last year's budgeted allotment was under-estimated. (Toner is only purchased if department exceeds the allotted meter amount).


604501 Surety Bonds Expenditures from this line item represent insurance premiums paid annually by the City for property and liability insurance/excess and primary, claims administration, and loss control consulting services.

604504 State Workers Comp Prem Expenditures from this line item represent insurance premiums paid annually by the City for excess Workers Compensation insurance, claims administration, and State of Florida Workers Compensation administrating and special disability trust fund self-insurer assessments.


604700 Printing & Binding Svc Printing campaign materials for risk prevention programs and benefit educational campaigns to be distributed city-wide to employees.

604890 Special Events-Other Continued funding for various events such as health fairs and safety seminars.


604920 Licenses & Permit Fees This is for license fee with the Agency for Health Care Administration which is required to operate and maintain the City’s Workers’ Comp program.

Increase: The annual license fee for NeoGov (HR Applicant Tracking System) is approximately $7,440.

604941 Ins Claims-Workers' Comp Expenditures for this line item account for the medical indemnity, managed care, and legal aspects of each Workers Compensation claim.

604942 Ins Claims-Liability Expenditures from this line account for all costs associated with the defense of all liability claims presented to the City including, but not limited to settlement offers, legal fees, private investigators, and independent medical examinations.

City of Miramar 567

Risk Management FY 2014 BudgetBudget Justification


604943 Ins Claims-Property Expenditures from this line item account for all self-insured property, automobile physical damage, and electronic data processing losses that the City sustains on an annual basis.


605100 Office Supplies Costs for office supplies for the division to include; pens, note pads, printer paper, desk tools, etc.

605220 Vehicle Fuel-On-Site City Policy prevents employees form using personal vehicles to conduct City business. Daily operations of department requires personnel to travel to various City Departments to interview, train, plan and meet with other Department administrative staff. The current allottment of one (1) vehicle does not fulfill the HR Department's need so the Department must increase the number of pool vehicles available to two (2). The amount in this category reflects this cost increase.

605290 Other Operating Supplies This line item is for various office supplies not supported by general office supplies which are less than $200 per unit and are directed towards unexpected expenditures (such as supplies for events) to support the daily operations of the Department. In FY2013, these line items was underfunded.

605410 Subscriptions & Memberships Costs associated for staff to maintain memberships and receive subscriptions with their profesional organizations for various related memberships/manuals and journals and including: IPMA, FPHRA, SHRM, HRABC, NFBPA, FPELRA, Notary Public, ASTD, PRIMA, PRIMA local, RIMS, IPMA, EMT, AHCA, WCCP, FMASH, BCHCM, BCHSM, Safety Council, IASP/NASP, Licensed Health care Risk Manager, FPPA, Worker's Compensation Claims Professional (WCCP), Board of Certified Hazard Control Management (International Board for Certification of Safety Managers), NASP (National Association of Safety Professional), Certified Environmental Health and Safety, Specialist (EHS)-National Assocation of Safety Professionals, Ergonomics Specialist, Certified Fire Protection/Exits Specialist and maintaining re-certifications.

605500 Training-General Funding will be used to attend specialized training for division employees in the areas of mitigating municipal risk and benefit related education seminars.

City of Miramar 568

Fleet M

aintenan

ce

Public Works Department

Assistant PW Director

Public Works Director

General Services Manager

Field Service Manager

Asst. Facilities Manager

Asst. Facilities Superintendent

Building Maint. II(3)

Building Maint. I(4)

Custodian P/T

Transportation Supervisor

Lead Mechanic

Bus Operator I P/T (2)

Auto Mechanic II

(2)

Fleet Procurement

Specialist

Auto Mechanic I(2)


Streets

Streets Maint II

(2) Street Maint I

(2)

Lead Maintenance

(2)

Landscape Inspector

Maintenance IIMaintenance I

(4)Maintenance Wkr P/T (6)


Stormwater


(2)

Stormwater Operator I

(3)

Maintenance II

(3)Maintenance I

(2)

Maintenance Supervisor

(2)

Lead Maintenance

(3)

Stormwater Operator II

Field Serivce Worker (P/T)

( )

Executive Asst. to Director PW Outreach Administrator

Administration Services Coordinator

Administrative CoordinatorOffice AdministratorAdmin. Secretary II

Maintenance II

Equipment Operator II

Solid Waste Manager

Bus Operator II P/T (9)

Transportation AdministrativeSuperintendent

Building

Tradesperson


Field Operations

Lead Maintenance

(2)

Streets & Drainage Engineer

Equipment Operator II Irrigation

Maintenance

Building Maintenance Supervisor

Administration Superintendent

Transportation Technician

Fleet Supervisor Recycling

Coordinator

Electrician I(2)

PW

Field Svcs Superintendent

AC Technician

Facilities Planner

Assistant City

Manager of Operational Services

Service Writer Administrator

Maintenance II

Maintenance I

Solid Waste Technician

Fleet Maintenance

Department Overview

Objectives■ Continue to increase the number of fleet vehicles maintained each month by 40 to 50%.■

Key Intended Outcome of Investment■

■


■

FY 2014 Budget

MissionTo maintain reliable and safe vehicles, provide cost effective maintenance and repair on all City vehicles and operate aneffective Vehicle Replacement Program.

Decrease the possibility of larger repairs by initiating a computerized preventative maintenanceprogram and to minimize road calls.

Install a Fleet Management Software Program to monitor an efficient vehicle and equipment repair/maintenanceprogram.

Fleet Maintenance is managed by the Public Works Department and operates as an Internal Service Fund (ISF), which is used toaccount for goods and services provided to other departments within the City. By definition, ISF’s are non profitable, and operateon a cost-reimbursement basis for their services, and when necessary, adjust their service charges for changes in cost structure orservice level. This program is comprised of ten (10) full-time budgeted positions. The major program provided is FleetMaintenance.

Increase in-house repairs by utilizing newly purchased equipment (tire changer, wheel balancer, transmissionflusher, etc.), thus increasing efficiency.

Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlogof maintenance services.Outsourced the maintenance of Public Safety vehicles and equipment to First Vehicle Services to reduce backlogof maintenance services.

City of Miramar 569

Fleet Maintenance FY 2014 Budget


Internal Service Fund 1,394,694 1,108,264 1,398,500 1,537,243 1,414,200

Expenditures by ProgramFleet Maintenance - - 1,398,500 1,537,243 1,414,200

Vehicle Repair and Maintenance 1,183,293 1,111,202 - - - Fleet Support Services 242,293 212,592 - - -

Total 1,425,586 1,323,794 1,398,500 1,537,243 1,414,200


Operating Expense 592,069 600,429 682,600 682,600 641,600 Capital Outlay 25,670 95,482 39,800 53,543 39,800

Capital Improvement - - - 125,000 -

Total 1,425,586 1,323,794 1,398,500 1,537,243 1,414,200

Positions by Program

Fleet Maintenance - - 9.5 9.5 10.0

Vehicle Repair and Maintenance 10.8 10.8 - - -

Support Services 2.3 2.3 - - -

Total 13.0 13.0 9.5 9.5 10.0

* FY 13 Position split with Public Works 0.5

Position DetailAuto Mechanic I 6 6 2 2 2

Auto Mechanic II 2 2 2 2 2

Fleet Procurement Specialist 1 1 1 1 1

Fleet Superintendent 1 1 1 1 -

Fleet Supervisor - - - - 1

Lead Mechanic 1 1 1 1 1

Office Administrator 1 1 1 1 1

Service Writer Administrator 1 1 1 1 1

Transportation Administrative Superintendent - - - - 1

Total FTE's 13.0 13.0 9.0 9.0 10.0

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended


City of Miramar 570


Description

■ Establish a quality assurance program for vehicle maintenance.■ Improve vehicle and equipment readiness.

Key Intended Outcomes of Investment■ Reduce vehicle operating cost and downtime by better scheduling.■ Improve vehicle turn around time.■

■

■ Increase customer satisfaction.

Goals for FY 141. Continue to maintain a fleet of safe and reliable vehicles and equipment2. To establish a PM schedule for maintenance of all city vehicles

3. To ensure Fleet mechanics are adequately trained in all aspects of vehicle maintenance4. Ensure departmental goals and objectives are maintained.


OutputAverage cost/vehicle by vehicle class:

- - 57,764 45,000

- - 15,697 24,000

- - 516 300

- - 4 3

Efficiency/EffectivenessObjective: Establish a quality assurance program for vehicle maintenanceOutcome: Improve vehicle turn around time and reduce operating costGoals: 1, 3, 6

Average downtime per work order by vehicle

FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Fleet Maintenance Program

The Fleet Maintenance program provides cost effective preventative maintenance and repairs of city vehicles including light,medium, and heavy duty vehicles (F150 - F550, Class A), and buses. Assessment and recommendation of vehicles for Citydepartments is done within this program. In addition, this program ensures that vehicles are road worthy, safe, and adheres toFlorida Department of Transportation standards.

This program also encompasses repair outsourcing of city vehicles not efficiently and cost effectively accomplished by in-house fleet mechanics.

Objectives

Maximize equipment availability.Increase effective use of mechanic's productive time.

Light-duty vehicles

Heavy-duty vehicles

Average mechanic productive (billable) hours

City of Miramar 571


Fleet Maintenance Program

FY 2014


% of PM's completed in-house within 24 hours New 95% 96% 99% 96%% of PM's completed contractually within 24 hours New 97% 96% 99% 96%% of repairs completed in-house within one (1) week New 89% 96% 92% 96%

New 97% 96% 98% 96%

New 1% 4% 1% 4%

New 1% 4% 1% 4%

New - 97% 97% 97%

Objective: Improve vehicle and equipment readinessOutcome:Goals: 1, 2, 4, 5

FY 2014


New 4% 5% 2% 5%

% of scheduled maintenance/repairs performed New 47% 85% 70% 85%

% of unscheduled maintenance/repairs performed New 53% 18% 69% 18%

New 100% 100% 100% 100%

New 85% 88% 85% 85%

Dedicated Revenues - - 1,398,500 1,537,243 1,414,200

ExpendituresPersonnel Services - - 676,100 676,100 732,800

Operating Expense - - 682,600 682,600 641,600 Capital Outlay - - 39,800 53,543 39,800

Capital Improvement - - - 125,000 -

Total -$ -$ 1,398,500$ 1,537,243$ 1,414,200$

Auto Mechanic I - - 2.0 2.0 2.0

Auto Mechanic II - - 2.0 2.0 2.0

Fleet Procurement Specialist - - 1.0 1.0 1.0

Fleet Superintendent - - 1.0 1.0 -

Fleet Supervisor - - - - 1.0

Lead Mechanic - - 1.0 1.0 1.0

Mechanic Supervisor - - 1.0 1.0 0.0

Office Administrator - - 1.0 1.0 1.0

Service Writer Administrator - - - - 1.0

Transportation Administrative Superintendent - - - - 1

Transportation Manager* - - 0.5 0.5 -

Total - - 9.5 9.5 10.0

* FY 13 Position split with Public Works 0.5

FY 2014Budget

% of users satisfied with repair service


Reduce vehicle downtime by better scheduling and increase effective use of mechanic's productive time

% of repairs completed contractually within one (1) week

% of in-house repairs requiring re-work/ comebacks

% of contractual repairs requiring re-work/ comebacks

FY 2012 FY 2013

FY 2012 FY 2013

% of Public Safety vehicles out of service for routine i t

% of road service calls responded to within 4 hours

Fill-rate (%) for parts room

FY 2011 Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Internal Service Fund

City of Miramar 572



Beginning Fund Balance 280,401$ 249,509$ 33,980$ 33,980$ (104,763)$

General Taxes - - - - -





Miscellaneous Revenues 304 272 400 400 400


- - - 138,743 -

Total 1,394,694$ 1,108,264$ 1,398,500$ 1,537,243$ 1,414,200$



Capital Outlay 18,279 43,754 39,800 53,543 39,800


Capital Improvement - 8,700 - 125,000 -

7,391 43,028 - - -


Total 1,425,586$ 1,323,794$ 1,398,500$ 1,537,243$ 1,414,200$

Excess/Deficiency (30,892) (215,529) - (138,743) -

Ending Fund Balance 249,509$ 33,980$ 33,980$ (104,763)$ (104,763)$

Operating Revenues


Charges for Services341200 Internal Service Charge 1,394,390 1,107,993 1,398,100 1,398,100 1,413,800

Sub-Total 1,394,390 1,107,993 1,398,100 1,398,100 1,413,800

Miscellaneous Revenues361100 Interest Earnings - - - 400 400 399900 CIP Carryover 304 272 400 138,743 -

Sub-total 304 272 400 139,143 400

Total 1,394,694 1,108,264 1,398,500 1,537,243 1,414,200

FY 2014Budget

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

Other Uses

Revenue by Category

Carry Over/Approp. of Fund Balance

Expenditure by Category

FY 2012Actual

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2013Budgeted

FY 2013Amended

City of Miramar 573


Fleet Maintenance


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services 601200 Employee Salaries - - $429,600 $429,600 $461,300601205 Lump Sum Payout - Accrued Time - - - - $12,100601400 Overtime-General - - $20,800 $20,800 $20,800601510 Incentive Pay - - $4,000 $4,000 $4,000602100 FICA & MICA - - $32,900 $32,900 $35,300602210 Pension-General - - $74,800 $74,800 $86,400602235 Pension-Senior Mgmt - - $7,000 $7,000 -602260 Pension-401 - - - - -602265 Pension-457 - - $900 $900 -602300 Pmt In Lieu Of Insurance - - $6,300 $6,300 $6,300602304 Health Insurance-PPO - - $38,400 $38,400 $19,900602305 Health Insurance-HMO - - $42,500 $42,500 $59,700602306 Dental Insurance-PPO - - $3,100 $3,100 $3,100602307 Dental Insurance-HMO - - $900 $900 $900602309 Basic Life Insurance - - $900 $900 $900602311 Long-Term Disability Ins - - $2,300 $2,300 $2,300602400 Workers' Compensation - - $11,700 $11,700 $19,800


603141 Existing Employee Screening - - $400 $400 $400603400 Contract Svc-Other - - $14,500 $11,087 $7,900603425 Software License & Maint - - - $3,413 $5,200604100 Communication Services - - $6,100 $6,100 $1,300604200 Postage - - $300 $300 $300604300 Water/Wastewater Svc - - $2,500 $2,500 $2,500604301 Electricity Svc - - $20,000 $20,000 $40,000604440 Leased Copiers - - $7,200 $7,200 $7,200604500 Property & Liability Ins - - $45,400 $45,400 $55,900604610 R&M Vehicles - - $24,600 $24,600 $37,800604615 R&M Fuel Maintance Sys - - $23,000 $23,000 $21,800604616 Reimbursable Parts - - $330,000 $330,000 $300,000604617 Reimbursable Services - - $110,000 $110,000 $80,000604621 Painting - - $5,000 $5,000 -604630 R&M Electric - - $1,500 $1,500 -604640 R&M Machinery - - $8,700 $8,700 $8,900604700 Printing & Binding Svc - - $900 $900 $900604905 Bank Svc Charges - - $500 $500 $500604920 Licenses & Permit Fees - - $13,000 $13,000 $13,000604989 MIS Internal Svc Chgs - - $31,300 $31,300 $32,900605100 Office Supplies - - $900 $900 $900605220 Vehicle Fuel-On-Site - - $22,400 $22,400 $11,000605240 Uniforms Cost - - $4,400 $4,400 $4,900605242 Protective Clothing - - $300 $300 $300605246 Safety Equipment Supplies - - $1,000 $1,000 $1,000605252 Small Tools - - $2,500 $2,500 $800605290 Other Operating Supplies - - $3,200 $3,200 $3,200605410 Subscriptions & Memberships - - $700 $700 $700605500 Training-General - - $2,300 $2,300 $2,300


606400 Machinery & Equipment - - $39,800 $51,043 $39,800606405 Furniture & Fixtures - - - $2,500 -

Dept Capital Outlay Total - - $39,800 $53,543 $39,800Capital Improvement

606511 CIP-Furniture Fixtures & Equip - - - $125,000 -

Capital Improvement Total - - - $125,000 -

Total - - $1,398,500 $1,537,243 $1,414,200

City of Miramar 574



Summary by Division Division #Fleet Maintenance 700 1,425,586 1,323,794



Personnel Services1200 Regular Salaries 475,534 377,707 1210 Non-Pensionable Earnings 10,000 - 1400 Overtime 53,504 64,261 1560 Holiday Pay - 1,330 2100 FICA 40,499 33,413 2210 Pension-General 103,880 104,098 2260 OPEB 27,931 27,623 2280 Pension Sr Mgmt - 1,802 2300 Health-Cafeteria Plan Wellness 3,903 3,809 2304 Health Insurance - PPO 14,122 15,169 2305 Health Insurance - HMO 58,103 43,880 2306 Life & Disability Insurance 1,570 1,968 2400 Worker's Comp 18,800 (47,179)


3400 Contractual Services 5,133 12,632 3420 Fuel Maintenance & Management 7,792 9,986 4005 Bank Service Charge 178 205 4100 Communications Services 5,149 272 4200 Postage 268 7 4404 Leased Computers 547 955 4440 Leased Copier 4,916 4,117 4500 Property & Liability Ins 45,100 41,341 4610 R&M Vehicles 34,286 26,761 4640 R&M Machinery 542 8,176 4920 Licenses/Permit Fees 1,590 1,500 5100 Office Supplies 708 800 5120 Computer Operating Supplies 871 - 5220 Gas, Oil & Lube 19,190 15,107 5240 Uniforms 6,542 3,325 5250 Furniture & Equipment 1,820 - 5251 Small Tools & Equipment 569 4,750 5290 Operating Supplies 1,581 3,054 5410 Subscriptions and Memberships - 210 5620 Reimbursable Parts 455,286 467,232


6204 Equipment 15,182 37,383 6205 Furniture & Equipment 6,149 6,371 6470 Computer Equipment 2,997 - 6900 Capital Asset Clearing (6,050) -

Sub-Total 18,279 43,754

Total Operating 1,425,586 1,272,066 Other Sources

9115 Depreciation 7,391 43,028 Sub-Total 7,391 43,028

CIP-Fuel Master Sys Upgrade: 700-50-017-5396677 Contingency - 8,700

Sub-Total - 8,700

Total 1,425,586 1,323,794

FY 2011 Actual

FY 2011 Actual

FY 2012 Actual

FY 2012 Actual

City of Miramar 575

Fleet Maintenance FY 2014 BudgetBudget Justification


Revenue

341200 Internal Service Charge Revenues for this fund are reimbursed from other funds based on the usage for the repair and maintenance of all city vehicles and heavy equipment.


Expense

601400 Overtime-General This is required for emergency repairs to City vehicles after normal business hours.

601510 Incentive Pay This cost is for an incentive for Fleet Maintenance Mechanics to attain the maximum allowable Automotive Service Excellence (ASE) certifications

603141 Existing Employee Screening This line item is for random drug testing of all existing and new employees in accordance with the City's Risk Management policies.

603400 Contract Svc-Other This line item represents funding for contractual services related to fleet systems, waste disposal service, engine analysis, and building related services.

Used filter disposal - 1,200Security Camera Maintenance-Bldg M - 3,000Fire & Burglar Alarm Monitoring - 2,200Building Inspection/Certification - 1,500

603425 Software License & Maint This line item represents cost for annual renewal of various database management license systems utilized by fleet mechanics in the repair and maintenance of city vehicles.

AllData Management - 1,800Key Track Management - 2,800Ford Vehicle Annual Software Upgrade - 600

604100 Communication Services This line item represents the cost for cell phones, and radios.

604200 Postage This line item represents costs for regular postage, FedEx, express, and bulk mail.

604300 Water/Wastewater Svc This line item presents the cost for water and wastewater usage at the Fleet Maintenance Facility.





604615 R&M Fuel Maintance Sys This line item represents funding for contractual services related to maintenance and fuel management of the City's Fuel Depot island.

604616 Reimbursable Parts This line item represents funding for procuring parts used in the repair and maintenance of city vehicles and equipment and is reimbursed by user departments.

604617 Reimbursable Services This line item represents funding for outsourcing repair of city vehicles and equipment.

604640 R&M Machinery This line item represents funding for repair and maintenance of various machinery (vehicle lifts, air compressor, wheel alignments) utilized in the repair and maintenance of city vehicles.

604700 Printing & Binding Svc This represents the cost for printing new service road call stickers, evaluation survey hangers for City vehicle maintenance and parts request forms.


604920 Licenses & Permit Fees This line item represents funding for permits for underground fuel tanks, flammable fluid storage tanks, double tank of clean motor oil and waste motor oil, transmission, hydraulic, and gear oil tank, anti-freeze tank, and above ground fuel tanks which is a regulatory requirement for fleet maintenance.


605100 Office Supplies This costs is assoicated with maintaining the administrative office.


City of Miramar 576

Fleet Maintenance FY 2014 BudgetBudget Justification


605240 Uniforms Cost This line item represents the cost of uniforms, shirts, safety shoes, jackets, and caps for employees.

605242 Protective Clothing This expenditure is for safety clothing.

605246 Safety Equipment Supplies This expenditure is for safety equipment supplies such as cones and barricades.

605252 Small Tools This represents the cost for small tool items used by mechanics for vehicle maintenance.

605290 Other Operating Supplies This represents funding for other expenditures such as emergency generator fuel, rags, air filters, etc.

605410 Subscriptions & Memberships This expenditure is for membreship for National Association of Fleet Administrators and annual ASE certifications for automotive mechanics.

605500 Training-General This expenditure is needed for employees to attend the Florida Government Fleet Administrators Seminar and other technical training courses locally.

606400 Machinery & Equipment Medium Duty Lifts - 10,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairs Heavy Duty Lifts - 15,000 lb. capacity. Original lifts approx. 12 years old; in need of frequent repairsHand Held Diagnostic Scan Tool. Scan comp. system in veh. to determine if repairs are neededAir Conditioner Management System. To recover freon from a/c systems in vehicles and rechargeCoolant Exchanger. Flush toxins fr radiator/engine coolant reservoir to prevent cloggingVehicle Measurement Module Kit. Add'l components needed for scan tool On-Board DiagnosticNetwork Connection Device. Connect WWRF entrance Gate FuelMaster to city's networkNetwork Card. Connect Veeder-Root device in WWRF Bldg G to city network

City of Miramar 577

Man

agement In

form

ation Syste

m

Management Information Systems Department

Telecommunications Manager

MIS Analyst II (4)Systems Analyst II

(Temp P/T)

MIS Analyst Principal MIS Analyst Principal

Director of MIS

Assistant City ManagerAdministrative Services

MIS Analyst I

MIS Analyst Principal

Administrative Secretary I

MIS Analyst I (3)

Network and Infrastructure Security Planner

MIS Analyst I

Management Information Systems

Department Overview

1. Data Services 2. Network Services3. Helpdesk 4.

■

■

■

■

■

■

■

■

■

■

■

■

■

■

Audio Visual Event Management

Key Intended Outcomes of InvestmentMaintain, administer and upgrade 85 Windows servers and resident applications and services.Maintain, administer and upgrade the City's LANs, WAN, and 20 locations.

This department has 16.5 budgeted positions, 16 full-time and 1 temporary part-time employees. The four (4) programs providedare:

ObjectivesDevelop and maintain business applications.Plan, manage and maintain a production environment (application platforms, LANs, and WAN)related to security, reliability, availability and performance of voice and data services.

Provide and support desktop access to software tools; business applications and data acrosscomputing platforms, external services, data or applications.

Service on Demand "Any time, any location, any device".Provide infrastructure and services related to broadcasting and supporting of events.

ERP implementation Phases Call center for Cultural AffairsNetwork infrastructure upgradesVarious security initiatives

Maintain, administer and upgrade the City's 11 phone systems, and up to 1100 lines that comprise the City'svoice communications infrastructure in 20 locations.

Maintain, administer and upgrade the City's mobile computing environment and its over 250 users from Police,Fire and Public Works.

Provide "on demand" service and support for system and security administration, problem resolution andinformation requests relative to tools, applications, services and data.

Accomplishments FY 2013

MIS addresses the common needs for information services from all City departments. It consists of Local, Wide and MetropolitanArea Networking as well as computer training, helpdesk, Internet and voice/data communications support. MIS lends technicalsupport and guidance in procuring, designing, installing, testing and developing of all computer related software and hardwareapplications including Internet and Intranet based systems.

FY 2014 Budget

MissionTo provide reliable, secure, functional and easily accessible information resources and related services that empower ourresidents and employees with easy and well-designed IT systems by focusing on their needs with innovative, coordinated andcost-effective ideas and solutions.

City of Miramar 578

Management Information Systems FY 2014 Budget


Dedicated Revenues None ‐ ‐ ‐ ‐ ‐

Expenditures by CategoryPersonnel Services - 1,472,762 1,320,100 1,320,100 1,628,600 Operating Expense - 1,113,638 1,931,500 1,769,062 1,976,400 Capital Outlay - 17,049 60,000 222,438 200,000

Debt Service - - - - - Total -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$

Expenditures by ProgramData Services - 1,070,307 1,637,000 1,658,400 1,997,700 Network Services - 578,544 1,198,800 1,183,800 1,244,400 Helpdesk - 858,174 412,800 410,400 498,800

- 96,424 63,000 59,000 64,100

Total -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$

Positions by ProgramData Services - 5.55 6.45 6.45 7.25 Network Services - 3.00 3.00 3.00 3.75 Helpdesk - 4.45 4.55 4.55 4.95

- 0.50 0.50 0.50 0.55 Total - 13.50 14.50 14.50 16.50

Position DetailAdministrative Secretary I - 1 1 1 1

Director of MIS - 1 1 1 1 - 4 4 4 5

- 2 3 4 4 - 3 3 3 3

Network & Infrastructure Security Planner - 1 1 1 1 Systems Analyst II - Temp Part-time - 0.5 0.5 0.5 0.5 Telecommunications Manager - 1 1 1 1 Total FTE's - 13.5 14.5 15.5 16.5

MIS Analyst I



FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

MIS Analyst II MIS Analyst Principal

City of Miramar 579


Data Services Program

■

■

■

Goals for FY 141.2.


Output- 100% 98.5% 98.0%


Outcome:Goals: 1, 2


100% 99% 100% 99% 100%

100% 98% 100% 98% 100%

3,500 3,700 4,000 3,800 4,200

Dedicated RevenuesNone $ - $ - $ - $ - $ -

Personnel Services - 605,469 538,100 538,100 725,600 Operating Expense - 457,829 1,098,900 957,862 1,207,100 Capital Outlay - 7,009 - 162,438 65,000

Total -$ 1,070,307$ 1,637,000$ 1,658,400$ 1,997,700$

- 0.25 0.25 0.25 0.25 - 0.50 0.50 0.50 0.50 - 0.45 0.45 0.45 0.45 - 0.10 0.10 0.10 0.10 - 0.80 0.80 0.80 0.80 - 0.60 0.60 0.60 0.60 - 0.75 0.75 0.75 0.75 - 1.60 3.00 3.00 3.40 - 0.50 - - 0.40

Total - 5.55 6.45 6.45 7.25 Systems Analyst II - Temp Part-time MIS Analyst II (4)

Administrative Secretary IMIS Director

MIS Analyst Principal MIS Analyst I (2)MIS Analyst I (WEB )

Maintain application services availability, reliability and redundancy with minimum downtime.

FY 2013


FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

Ensure that this program level of service to our employees are maintained to at least 99%.Continue to improve data services availability and redundancy by implementing virtual machines and data storagearrays in the city's data centers.

Description

FY 2012


Number of tier 2 or higher Helpdesk calls resolved in less than 3 days

Network and Infrastructure Security MIS Analyst Principal (Helpdesk)

Data Services Uptime

Maintain data systems, services and equipment to a high degree of service. Maintain application servicesavailability, reliability and redundancy with minimum downtime.

FY 2010 Actual

FY 2011 Actual

This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables thecity to maintain a reliable, safe, and uniform way for communication exchange with other federal, state, local agencies, city’sresidents, and the public at large.

Deliver data services to fulfill department requirements.

FY 2012 Actual

FY 2013 Projected

Objectives

% of Server Uptime

Deliver data services to fulfill department requirements.

FY 2014Budget


Maintain data systems, services and equipment to a high degree of service.

% of data access provided

City of Miramar 580


Network Services Program

■

■

1.

2.


Output- - 98.9% 99.0%


Outcome:Goals: 1, 2


100% 99.9% 100% 99.0% 100%

120 113 125 120 125


Personnel Services - 327,280 346,000 346,000 397,700

Operating Expense - 247,475 792,800 777,800 711,700 Capital Outlay - 3,789 60,000 60,000 135,000

Total -$ 578,544$ 1,198,800$ 1,183,800$ 1,244,400$

- 0.25 0.25 0.25 0.25

- 0.35 0.35 0.35 0.35

- 0.10 0.10 0.10 0.10

- 0.75 0.75 0.75 0.75 - 0.30 0.30 0.30 1.05

- 0.45 0.45 0.45 0.45

- 0.80 0.80 0.80 0.80 Total - 3.00 3.00 3.00 3.75

FY 2013Budgeted

FY 2013Amended

FY 2014Budget

Key Intended Outcomes of InvestmentDeliver voice and data services to fulfill department requirements.

Goals for FY 14

Maintain data communications systems equipment for a high degree of service, WAN, LAN, Backbone andmaintain phone system service, reliability, dial-tone, and service

Deliver voice and data services to fulfill department requirements

Voice & Data Network Uptime

Ensure that the voice and data communications level of service to our employees are maintained to at least 99%

Continue to educate and train the city staff to properly utilize the voice and data equipment that is supplied to them so that they may interact with the public in a professional and efficient manner.

MIS Analyst Principal (Helpdesk)

MIS Analyst Principal (Network)

FY 2011Actual

FY 2012Actual


FY 2010 Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

% of Dial tone and data access provided

Number of communication Helpdesk calls resolved in less than 3 days

Maintain data communications systems equipment for a high degree of service, WAN, LAN,Backbone.

Objectives

This program provides critical data and telecommunication services for the city’s interdepartmental communications. It enables thecity to maintain a reliable, safe, and uniform way for communication exchange with other federal, state and local agencies, city’sresidents, and the public at large.


Director of MIS


FY 2012 FY 2013


Network and Infrastructure Security PlannerMIS Analyst I (2)

Description

City of Miramar 581


Helpdesk Program

■ Serve internal customers with excellent customer service■ Educate and train users while meeting requests.

■ A well served internal customer base and information technology issues are solved in a timely manner■ Educating and training customer/users would thereby reduce routine maintenance.

1.2.

3.4.


Output- - 3,700 4,000

- - 3,700 4,000

Efficiency/EffectivenessObjective: Educate and train users while meeting requests.Outcome:Goals: 1, 2


99% 99.5% 100% 100% 100%


Personnel Services - 485,466 381,700 381,700 445,100 Operating Expense - 367,088 31,100 28,700 53,700 Capital Outlay - 5,620 - - - Total $ - $ 858,174 $ 412,800 $ 410,400 $ 498,800

- 0.50 0.50 0.50 0.50 - 0.10 0.10 0.10 0.10 - 1.90 1.90 1.90 2.30 - 0.20 0.20 0.20 0.20 - 0.40 0.50 0.50 0.50 - 0.80 0.80 0.80 0.80 - 0.20 0.20 0.20 0.20 - 0.10 0.10 0.10 0.10 - 0.10 0.10 0.10 0.10 - 0.15 0.15 0.15 0.15

Total - 4.45 4.55 4.55 4.95

This program provides a vital service to the internal employees of the city that require electronic data so that they may service thecitizens of Miramar with Utility Bills, Permits, Engineering documents, Public Work, Parks and Recreation, Fire, Police, requestsetc. This program provides computers and servers that enable our employees to access data and the Internet so that they cancommunicate their findings electronically or with email to other internal employees or to the general public.


FY 2011 Actual

Number of work orders received # of helpdesk calls resolved

Objectives

Goals for FY 14

FY 2013 Projected

FY 2010 Actual

Oversee and administer leased computers and total print managementContinue to educate and train the city staff to properly utilize their personal computers, email, internet, softwareand data access so that they may interact with public in a professional mannerContinue to service and maintain 750 network personal computers and laptopsContinue to respond and complete at least 99% of Helpdesk calls for service within 3 days

FY 2013Budgeted

FY 2013Amended

Network and Infrastructure Security PlannerMIS Analyst Principal (Systems)

MIS Analyst Principal (Network)

MIS Analyst I (Web)

Director of MIS


Educating and training customer/users would thereby reduce routine maintenance.


Description

MIS Analyst II (3)

FY 2011Actual

FY 2012Actual

FY 2012 Actual

FY 2012 FY 2013

Helpdesk calls resolved in less than 3 days

FY 2014Budget

MIS Analyst I (3)


MIS Analyst Principal (Helpdesk)


City of Miramar 582


Audio Visual Event Management Program

■ Provide outlet for City endeavors and education.■ Educate/train city staff while meeting requests.

■ Provide coverage of City events and Initiatives.■ Increase self service and reduce staff time for AV related events.

1.2.3.4.


Output- - 23 19

- - 208 208

Efficiency/EffectivenessObjective:Outcome:Goals:

FY 2014Goal Actual Goal Actual Goal100% 100% 100% 100% 100%

100% 100% 100% 100% 100%

Objective:Outcome:Goals:

FY 2014Goal Actual Goal Actual Goal100% 100% 100% 100% 100%

100% 100% 100% 100% 100%


Personnel Services - 54,547 54,300 54,300 60,200 Operating Expense - 41,246 8,700 4,700 3,900 Capital Outlay - 631 - - - Total -$ 96,424$ 63,000$ 59,000$ 64,100$

- 0.05 0.05 0.05 0.05 - 0.05 0.05 0.05 0.05 - 0.10 0.10 0.10 0.10 - 0.20 0.20 0.20 0.25 - 0.05 0.05 0.05 0.05 - 0.05 0.05 0.05 0.05

Total - 0.50 0.50 0.50 0.55

Automate and simplify event archivalProvide centralized repository with redundant failoverContinue to service and maintain AV components and Infrastructure

FY 2013


1,2FY 2012

MIS Analyst Principal (Network)MIS Analyst Principal (Systems)MIS Analyst I (3)

This program provides service and infrastructure for the City Administration as well as third party events. It provides the capacityfor, and the ability to: hold meetings, events, seminars, and workshops, including the city's own commission meetings at TownCenter. Services include the ability to record, broadcast, archive, and schedule programs and events in real time. Facilitiesinclude television, radio, web streaming of content, and the chambers itself. This program provides an essential component of thecity's governance and information exchange strategy with residents.

Continue to respond and complete at least 99% of helpdesk calls for service within 3 days

Goals for FY 14

Educate/train city staff while meeting requests


Provide centralized repository with redundant failover

FY 2012Actual

FY 2011 Actual

FY 2012 Actual

FY 2013 Projected

Increase self service and reduce staff time for AV related events

Description

Commission Meetings ArchivedNumber of Public events supported

Objectives

3, 4

FY 2013

FY 2010 Actual

Provide outlet for City endeavors and EducationExpand coverage of City events and Initiatives

Respond and complete at least 99% of Helpdesk calls for service.

Service and maintain AV components and infrastructure

FY 2012

FY 2011Actual

Automate and simplify Event archival

MIS Analyst I (Web)

FY 2013Budgeted

FY 2013Amended

FY 2014Budget


Director of MIS


City of Miramar 583



Beginning Fund Balance -$ -$ 36,476$ 36,476$ 36,476$

General Taxes - - - - -



Charges for Services - 2,639,800 3,311,600 3,311,600 3,805,000


Miscellaneous Revenues - 125 - - -

Transfer In - - - - - Total -$ 2,639,925$ 3,311,600$ 3,311,600$ 3,805,000$

Personnel Services - 1,472,762 1,320,100 1,320,100 1,628,600

Operating Expense - 1,130,687 1,931,500 1,769,062 1,976,400

Capital Outlay - - 60,000 222,438 200,000

Total Operating - 2,603,449 3,311,600 3,311,600 3,805,000 Capital Improvement - - - - -

Total Operating -$ 2,603,449$ 3,311,600$ 3,311,600$ 3,805,000$

Excess/Deficiency - 36,476 - - -

Ending Fund Balance -$ 36,476$ 36,476$ 36,476$ 36,476$

Operating Revenues


Charges for Services341200 Internal Service Charge - 2,639,800 3,311,600 3,311,600 3,805,000361100 Interest Earnings - 125 - - -

Total - 2,639,925 3,311,600 3,311,600 3,805,000


341200

FY 2013Amended

FY 2014Budget

FY 2011Actual

FY 2011Actual

FY 2012Actual

FY 2013Budgeted

FY 2013Amended

FY 2012Actual

FY 2013Budgeted

INTERNAL SERVICE CHARGE: Revenues for this fund are reimbursed from other funds based on the usage for the leasedcomputers, telephone service and computer related issues.

Revenues by Category


FY 2014Budget

City of Miramar 584

Management Information Systems FY 2014 BudgetData Services504-58-580-516


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $384,700 $384,700 $507,400601205 Lump Sum Payout - Accrued Time - - - - $17,700601210 Non-Pensionable Earnings - - $7,900 $7,900 $15,300601400 Overtime-General - - $3,000 $3,000 -602100 FICA & MICA - - $29,600 $29,600 $39,400602210 Pension-General - - $1,900 $1,900 $2,000602235 Pension-Senior Mgmt - - $22,700 $22,700 $31,200602260 Pension-401 - - $32,700 $32,700 $28,900602265 Pension-457 - - $7,200 $7,200 $17,400602300 Pmt In Lieu Of Insurance - - $6,900 $6,900 $5,000602304 Health Insurance-PPO - - $5,200 $5,200 $22,300602305 Health Insurance-HMO - - $29,900 $29,900 $22,300602306 Dental Insurance-PPO - - $2,500 $2,500 $3,400602307 Dental Insurance-HMO - - $200 $200 $400602309 Basic Life Insurance - - $800 $800 $900602311 Long-Term Disability Ins - - $1,800 $1,800 $2,200602400 Workers' Compensation - - $1,100 $1,100 $9,800Personnel Services Total - - $538,100 $538,100 $725,600

Operating Expense603190 Prof Svc-Other - - $23,000 $58,000 $23,000604301 Electricity Svc - - $2,700 $2,700 $2,900604402 Leased Vehicles - - - $750 $4,400604404 Leased Computer - - $576,600 $511,600 $557,600604500 Property & Liability Ins - - $15,000 $15,000 $18,300604610 R&M Vehicles - - $2,300 $3,950 $11,000604660 R&M Computers - - $400,000 $305,000 $502,100604905 Bank Svc Charges - - $500 $500 $500604920 Licenses & Permit Fees - - $40,000 $22,562 $23,000604998 Contingency - - $10,000 $5,000 $35,000605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $2,000 $2,000 $2,500605240 Uniforms Cost - - - $1,600 -605250 Noncapital Furniture - - - $4,000 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900605500 Training-General - - $25,000 $23,400 $25,000Operating Expense Total - - $1,098,900 $957,862 $1,207,100

Dept Capital Outlay606470 Computer Equipment - - - $162,438 -606471 Software - - - - $65,000Dept Capital Outlay Total - - - $162,438 $65,000

Capital Improvement606810 CIP Software Application - - - - -Capital Improvement Total - - - - -

Program Total - - $1,637,000 $1,658,400 $1,997,700

City of Miramar 585

Management Information Systems FY 2014 BudgetNetwork Services504-58-581-516


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $231,900 $231,900 $279,900601205 Lump Sum Payout - Accrued Time - - - - $12,600601210 Non-Pensionable Earnings - - $3,300 $3,300 $8,400601400 Overtime-General - - $3,000 $3,000 -602100 FICA & MICA - - $17,700 $17,700 $21,700602210 Pension-General - - $1,900 $1,900 $2,000602235 Pension-Senior Mgmt - - $35,500 $35,500 $8,000602260 Pension-401 - - $13,200 $13,200 $13,500602265 Pension-457 - - $2,300 $2,300 $10,800602304 Health Insurance-PPO - - $14,800 $14,800 $13,800602305 Health Insurance-HMO - - $18,300 $18,300 $18,500602306 Dental Insurance-PPO - - $1,400 $1,400 $1,700602307 Dental Insurance-HMO - - $300 $300 $300602309 Basic Life Insurance - - $500 $500 $600602311 Long-Term Disability Ins - - $1,200 $1,200 $1,400602400 Workers' Compensation - - $700 $700 $4,500Personnel Services Total - - $346,000 $346,000 $397,700

Operating Expense603190 Prof Svc-Other - - $22,000 $22,000 $22,000604100 Communication Services - - $550,000 $535,000 $453,900604105 Internet-Computer Lab - - $3,500 $3,500 $3,500604301 Electricity Svc - - $2,700 $2,700 $2,900604500 Property & Liability Ins - - $15,000 $15,000 $18,300604610 R&M Vehicles - - $2,300 $2,300 -604646 R&M Telecomm Equip - - $173,500 $173,500 $189,300604920 Licenses & Permit Fees - - $10,000 $10,000 $10,000604998 Contingency - - $5,000 $5,000 $5,000605100 Office Supplies - - $500 $500 $500605220 Vehicle Fuel-On-Site - - $2,000 $2,000 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900605500 Training-General - - $5,000 $5,000 $5,000Operating Expense Total - - $792,800 $777,800 $711,700

Dept Capital Outlay606402 Communication Equipment - - $60,000 $60,000 $100,000606471 Software - - - - $35,000Dept Capital Outlay Total - - $60,000 $60,000 $135,000

Capital Improvement606810 CIP Software Application - - - - -Capital Improvement Total - - - - -

Program Total - - $1,198,800 $1,183,800 $1,244,400

City of Miramar 586

Management Information Systems FY 2014 BudgetHelpdesk504-58-582-516


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $272,800 $272,800 $311,300601205 Lump Sum Payout - Accrued Time - - - - $16,900601210 Non-Pensionable Earnings - - $5,600 $5,600 $9,400602100 FICA & MICA - - $21,200 $21,200 $24,500602210 Pension-General - - $3,800 $3,800 $3,900602235 Pension-Senior Mgmt - - $8,000 $8,000 $4,300602260 Pension-401 - - $24,800 $24,800 $26,600602265 Pension-457 - - $6,400 $6,400 $9,300602300 Pmt In Lieu Of Insurance - - $5,000 $5,000 $1,300602304 Health Insurance-PPO - - $3,200 $3,200 $7,500602305 Health Insurance-HMO - - $26,000 $26,000 $19,700602306 Dental Insurance-PPO - - $1,900 $1,900 $2,100602307 Dental Insurance-HMO - - $200 $200 $300602309 Basic Life Insurance - - $600 $600 $600602311 Long-Term Disability Ins - - $1,400 $1,400 $1,500602400 Workers' Compensation - - $800 $800 $5,900Personnel Services Total - - $381,700 $381,700 $445,100

Operating Expense604200 Postage - - $300 $300 $300604301 Electricity Svc - - $2,700 $2,700 $2,900604500 Property & Liability Ins - - $15,000 $15,000 $18,200604610 R&M Vehicles - - $2,400 - -605100 Office Supplies - - $1,000 $1,000 $1,000605120 Computer Operating Supplies - - $6,800 $6,800 $30,000605220 Vehicle Fuel-On-Site - - $1,600 $1,600 -605252 Small Tools - - $400 $400 $400605290 Other Operating Supplies - - $900 $900 $900Operating Expense Total - - $31,100 $28,700 $53,700

Program Total - - $412,800 $410,400 $498,800

City of Miramar 587

Management Information Systems FY 2014 BudgetAudio Visual Event Management504-58-583-516


FY 2012 Actual

FY 2013 Budget

FY 2013 Amended

FY 2014 Budget

Personnel Services601200 Employee Salaries - - $34,700 $34,700 $39,100601205 Lump Sum Payout - Accrued Time - - - - $2,500601210 Non-Pensionable Earnings - - $500 $500 $1,200601400 Overtime-General - - $4,000 $4,000 $4,000602100 FICA & MICA - - $2,700 $2,700 $3,100602235 Pension-Senior Mgmt - - $2,600 $2,600 -602260 Pension-401 - - $3,300 $3,300 $3,200602265 Pension-457 - - $800 $800 $1,600602300 Pmt In Lieu Of Insurance - - $700 $700 -602304 Health Insurance-PPO - - $1,300 $1,300 $1,700602305 Health Insurance-HMO - - $3,000 $3,000 $2,400602306 Dental Insurance-PPO - - $200 $200 $300602307 Dental Insurance-HMO - - $100 $100 $100602309 Basic Life Insurance - - $100 $100 $100602311 Long-Term Disability Ins - - $200 $200 $200602400 Workers' Compensation - - $100 $100 $700Personnel Services Total - - $54,300 $54,300 $60,200

Operating Expense604301 Electricity Svc - - $100 $100 $200604500 Property & Liability Ins - - $3,200 $3,200 $3,700604610 R&M Vehicles - - $200 $200 -604998 Contingency - - $5,000 $1,000 -605220 Vehicle Fuel-On-Site - - $200 $200 -Operating Expense Total - - $8,700 $4,700 $3,900

Program Total - - $63,000 $59,000 $64,100

City of Miramar 588



Summary by Division Division #Management Information Systems 130 - 2,603,449

Expenditure Detail Budget504‐13‐130‐519


Personnel Services1200 Regular Salaries - 1,116,079 1400 Overtime - 1,530 1560 Holiday Pay - 277 2100 FICA - 71,964 2210 Pension-General - 8,224 2240 Pension-ICMA - 89,696 2260 OPEB - 27,623 2280 Pension-Sr Management - 33,087 2300 Health-Cafeteria Plan Wellness - 2,968 2304 Health Insurance - PPO - 47,768 2305 Health Insurance - HMO - 68,358 2306 Life & Disability Insurance - 3,588 2400 Worker's Comp - 1,600

Sub-Total - 1,472,762

Operating Expense3187 Prof. Services-MIS - 6,362 4005 Bank Service Charge 90 4100 Communication Services - 480,770 4105 Comm. Svcs.-Internet - 1,640 4200 Postage - 267 4355 Electric Svc - 8,817 4404 Leased Computers - 132,199 4500 Property & Liability Ins - 13,842 4610 R&M Vehicles - 3,570 4646 R&M Telecomm Equipment - 208,785 4660 R&M Computers - 173,388 4920 Licenses & Permits - 53,422 5100 Office Supplies - 1,941 5120 Computer Operating Supplies - 4,190 5220 Gas, Oil & Lube - 1,411 5251 Small Tools & Equipment - 873 5290 Operating Supplies - 608 5900 Contingency - 10,838

Sub-Total - 1,103,013 Dept. Capital Outlay

6301 Communication Equipment 17,049 Sub-Total - 17,049 Debt Svc

7100 Principal-Dell Lease - 9,887 7200 Interest-Dell Lease - 739

Sub-Total - 10,625

Total - 2,603,449

FY 2011Actual

FY 2012Actual

FY 2011Actual

FY 2012Actual

City of Miramar 589

FY 2014 BudgetBudget JustificationAccount # Account Description Justification

Revenue341200 Internal Service Charge Revenues for this fund are reimbursed from other funds for Management

Information Systems (MIS) services.


Expense601400 Overtime-General This line item represents estimated overtime for those program staff that will be

required to attendevents and commission chambers meetings held on Fridays, nights and weekends.

603190 Prof Svc-Other This is for services of any vendors for computer related goods and services which are typically associated with voice and data infrastructure and incident resolution outside the scope of staff expertise.

604100 Communication Services This represents charges for allocated telephone services and general telephone items for all departments citywide.

PAETEC Police PRI - $5,700AT& T Community Services - $18,100AT& T Social Services - $6,200AT& T Cultural Arts Analog Phones - $10,100PAETEC Public Works - WWRF PRI - $10,300PAETEC Sunset Lakes PRI - $4,500PAETEC Town Center PRI - $17,800PAETEC Long Distance - $12,000Comcast Internet Service Cable Modem TC - $1,200Comcast Redundant Internet Service - $15,500Comcast CATV@Miramar MultiService Complex - $300Comcast CATV @Sunset Lakes - $700Comcast - monthly Future Fire 107 - $1,300Comcast special Taxes and UC Charges - $35,000Comcast City Fiber and Internet - $244,000NETBEE at Sunset Lakes Computer Lab T-1 - $900Suncom at Cultural Arts T-1 - $9,300Telephonetics Voice - $1,000 PAETEC------Fire 84 PRI - $4,800Windstream/NUVOX-----Ansin Park (2)T-1 - $14,500PAETEC-----MultiService PRI - $4,300Windstream/NUVOX----Regional Trailer T-1 - $5,600Windstream/NUVOX--Regional Aquatics T-1 - $7,100Windstream/NUVOX--MYEC computer lab T-1 - $5,600Windstream/NUVOX--Fairway Park Computer Lab - $6,600Windstream/NUVOX---MultiService Computer Lab - $5,500Windstream/NUVOX---Vizcaya Computer Park - $6,000

604105 Internet-Computer Lab This line represents monthly services for internet access for the employess who need to work from home during off hours, vacation and sick time.

604200 Postage Allocated costs for mailings and delivery services such as U.P.S. and Federal Express.


604402 Leased Vehicles This account represents the cost of city leased vehicles

604404 Leased Computer This expenditure is for the lease of computers, servers, tape libraries and storage arrays. All city departments computer lease costs included for FY14.




City of Miramar 590

FY 2014 BudgetBudget Justification


604646 R&M Telecomm Equip This line item represents the repair and maintenance of the citywide voice and data equipment and infrastructure. This include items such as VOIP phones, analog and digital phones, UPS backup devices, BCMs, Wireless bridges, EOL switches, Access Points, routers and data switches.

Cisco PX Firewall hardware/software Maintenance - $6,000Informa Annual Maintenance (Fax software) - $2,500FireEye Appliance Annual Maintenance - $8,500Net MRI Annual Maintenance - $3,000WiFi Equipment Maintenance (Trapeze) - $9,500PBX Software and Hardware Maintenance(SharedTechnologies) - $85,000East Side Wireless Lan Maintenance (RAD Equipment) - $3,000Citrix Netscalers Bronze Support (2 ea) - $15,000Cisco ASA FW Smartnet/ IPS Sig updates - $3,000Cymphonix Web Filtering Signature SW Updates - $7,000DNA Fusion Access Control SW SAA Kratos - $4,500Metropolis Call Accounting - $5,000Telstrat Call Recording Maintenance - $6,800

604660 R&M Computers This line item represents repair and maintenance of the citywide data equipment and infrastructure. It includes items such as servers, workstations and laptops, UPS backup devices, data center maintenance, repairs to racks and KVM devices and software maintenance for various citywide applications. Tyler (Munis) software maintenance included for FY14. Kronos software maintenance included for FY 14.

Citrix Subscription Advantage - $15,000.00Citrix Goto Meeting Annual Maintenance - $5,500.00Symantec Multi-Tier License Maintenance - $15,000.00Symantec Backup Exec License Maintenance - $25,000.00Tyler/Munis annual maintenance - $198,000.00Kronos Timekeeper Software Annual Maintenance - $27,000.00Vmware licenses Maintenance - $28,000.00AD Manager - $800.00Inboxer annual maintenance and support - $3,500.00Helpbox Work order software - $1,800.00Q1 Labs appliance (SEIM Log Manager) - $7,000.00Infoblox appliance (IP address tracking) - $3,000.00Saint (Pentest Software) - $4,000.00Microsoft Enterprise Agreement maintenance - $136,000.00Wisetrack Asset Tracking - $2,500.00


604920 Licenses & Permit Fees Costs for software licensing for the entire City that includes various Microsoft Upgrades, backoffice operating system licenses, security software, VMWare Licensing, telephony backoffice operating system licenses and Microsoft enterprise agreement true up costs.

604998 Contingency This amount is for emergency or one time unanticipated expenses.

605100 Office Supplies Costs associated with this line item are pens, pencils, staplers, paper clips, calendars, legal pads, markers, paper clips, tape, folders, labeling supplies, stamp pads, ink, highlighters, staples, staplers, binders, binding clips, inkjet cartridges, white board cleaner, cod/DVD covers, storage boxes, etc., and other miscellaneous small desk supplies.

605120 Computer Operating Supplies Costs associated with this line item are total print management costs, computer paper, ribbons, printer elements, flash drives, cads, DVDs, sub external drives, voice & data cables, canned air, kvm switches, UPS battery backups, etc.



City of Miramar 591

FY 2014 BudgetBudget JustificationAccount # Account Description Justification

605252 Small Tools Costs for items such as screwdrivers, wrenches, ratchets etc. to physically repair computers, printers, telephone equipment, switches and routers.

605290 Other Operating Supplies Costs associated with furniture and equipment costing less than $200 per item. Anticipated items areracks, tables, shelves, contingent small equipment such as vacuum, portable chairs, dollies, etc.

605500 Training-General This is for training and educational costs associated with installed software/hardware, telephone systems, security initiatives and certification.

606402 Communication Equipment Capital equipment including data and voice network switches and wireless access points.

606471 Software Upgraded to latest version of SQL Server as required for the new Munis financial software and in Support of Police and Fire RMS. Cost predicated on the city's Microsoft Enterprise Contract.

606810 CIP Software Application Capital outlay for software applications estimated to exceed $10,000.


City of Miramar 592

miramar2014 other funds budget

Documents

public safety cip

total operating expenditures

federal grants

park development cip

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grants aids

arra grant