minutes ordinary meeting of council · p:\council minutes\2016\03 march\1 march 2016 -...

$: Minutes Ordinary Meeting of Council · P:\Council Minutes\2016\03 March\1 March 2016 - Tallangatta.doc D Snaith left the Council Chamber at 11.03 am D Snaith returned to the Council$
1

Minutes

Ordinary Meeting of Council Tallangatta Council Office

Tuesday 1 March 2016

This information is available in alternative formats on request

TOWONG SHIRE COUNCIL

ORDINARY MEETING 1 MARCH 2016

2

P:\Council Minutes\2016\03 March\1 March 2016 - Tallangatta.doc

MINUTES OF THE ORDINARY MEETING OF COUNCIL HELD AT TOWONG SHIRE

COUNCIL, TALLANGATTA OFFICE ON TUESDAY 1 MARCH 2016 COMMENCING AT

10.00 AM.

TABLE OF CONTENTS

1 Opening Prayer ............................................................................................................................... 4

2 Councillor and Officer presence at the meeting................................................................. 4

3 Apologies and granting of leave of absence ....................................................................... 4

4 Declaration of pecuniary interest and/or conflict .............................................................. 4

5 Confirmation of minutes ............................................................................................................. 5

6 Petitions, joint letters and declarations .................................................................................. 5

7 Assembly of Councillors .............................................................................................................. 5

8 Open Forum ..................................................................................................................................... 6

9 Organisational improvement ..................................................................................................... 8

9.1 Finance Report as at 31 January 2016 (DCCS) ............................................................. 8

9.2 2015/16 Mid-year budget review (06/02/0061-DCCS) ........................................... 19

9.3 Occupational Health and Safety Report (06/04/0212-DCCS) .............................. 21

9.4 Action Sheet Reports (06/05/0010-EA) ........................................................................ 25

9.5 Performance Reporting Graphs (DCCS) ....................................................................... 25

10 Community wellbeing ................................................................................................................ 26

10.1 Community Services Report (04/07/0055- DCCS) – February 2016 .............. 26

10.2 Child Care Fees (06/02/0065-DCCS) ......................................................................... 33

10.3 Corryong Memorial Hall (02/08/0070-DCCS) ........................................................ 36

11 Asset management ...................................................................................................................... 41

11.1 Asset Management Report (01/07/0004-DTS) ...................................................... 41

12 Land-use planning ....................................................................................................................... 44

13 Environmental sustainability .................................................................................................... 45

13.1 Environmental Sustainability Report (DTS) ............................................................. 45

13.2 Waste to Energy Option (DTS) .................................................................................... 50

14 Economic and tourism development .................................................................................... 57

14.1 Economic Development Report (05/01/0001-MED) ........................................... 57

15 Councillor reports ........................................................................................................................ 60

15.1 Meeting with David Davis MP, Shadow Minister for Local Government,

Planning and Equality (Cr Wortmann) ...................................................................................... 60

15.2 Meeting with Shadow Minister for Regional Development, Damien Drum

MP (Cr Wortmann) ........................................................................................................................... 61

15.3 Meeting with CEO and Mayor of Wodonga (Cr Wortmann) ............................ 61

15.4 Meeting with the Minister Local Government (Cr Wortmann) ........................ 62

15.5 Murray Darling Association (Cr Fraser) ..................................................................... 64



3


16 Urgent business ............................................................................................................................ 64

17 Committee minutes ..................................................................................................................... 65

17.1 MFSR Tourist Association .............................................................................................. 65

18 Occupational health and safety .............................................................................................. 65

19 Council policies (10/01/0007-CEO) ....................................................................................... 66

20 Sealing of documents ................................................................................................................. 67

21 Confidential .................................................................................................................................... 67

21.1 Town Maintenance Contracts 2015/16-2018/19 (DTS) ...................................... 68



4


The Mayor declared the meeting open the time being 10.00 am.

1 Opening Prayer

“Almighty God, we ask that you be present at this meeting to assist us in our service

to the Community through Local Government.

We pray that our decisions will be wise and taken with goodwill and clear conscience.

Amen.”

2 Councillor and Officer presence at the meeting

Present: Crs Wortmann, Scales, Fraser, Gadd and Joyce

In Attendance: Title:

J Phelps Chief Executive Officer

J Shannon Director Community and Corporate Services

J Heritage Director Technical Services

D Snaith Executive Assistant

3 Apologies and granting of leave of absence

Nil.

4 Declaration of pecuniary interest and/or conflict

For the purpose of this section, Councillors must disclose the nature of the conflict of

interest in accordance with s79(2) of the Local Government Act.

Nil.



5


5 Confirmation of minutes

2 February 2016

CR JOYCE

CR SCALES

THAT THE MINUTES OF THE ORDINARY MEETING HELD ON 2 FEBRUARY 2016

AS CIRCULATED BE CONFIRMED.

CARRIED

6 Petitions, joint letters and declarations

Nil.

7 Assembly of Councillors

A written record of the Assemblies of Councillors from 2 February to 24 February

2016 is included at Appendix 1.

CR GADD

CR JOYCE

THAT THE INFORMATION BE NOTED.

CARRIED



6


8 Open Forum

NAME TOPIC

Mrs Glenys Bruce Mrs Bruce sought information on the resealing program

on Georges Creek Road, Tallangatta.

The Director Technical Services responded.

Mr Phillip Coysh Mr Coysh spoke on behalf of the Corryong Grandstand

Preservation Committee.

The Mayor and the Chief Executive Officer responded.

Mrs Therese Sarella Mrs Sarella spoke on behalf of the Corryong Grandstand

Preservation Committee, particularly in relation to Clause

3 of the Permit conditions.

Mrs Lois Jephcott Mrs Jephcott spoke on behalf of the Corryong

Grandstand Preservation Committee.

Mrs Jephcott also queried whether other sites in

Corryong were included in the Heritage Overlay to the

Towong Planning Scheme.

Mrs Shirley Stapleton Mrs Stapleton sought information on the provision of a

Community bus at Tallangatta.

She also had concerns regarding dog excrement and

littering in Towong Street, Tallangatta.

Mr Graeme Jephcott Mr Jephcott spoke on behalf of the Corryong Grandstand

Preservation Committee.

He also enquired about the process involved with the

Festival of Small Halls.

The Chief Executive Officer responded.

Mrs Beverley Stewart Mrs Stewart spoke in relation to the trees in the

Tallangatta Triangles.

She also sought information on the VCAT hearing in

relation to the Hardy’s Road quarry application.



7


CR FRASER

CR SCALES

THAT COUNCIL SUSPEND STANDING ORDERS, THE TIME BEING 11.20 AM.

CARRIED

CR JOYCE

CR GADD

THAT COUNCIL RESUME STANDING ORDERS, THE TIME BEING 11.32 AM.

CARRIED

CR FRASER

CR JOYCE

THAT AGENDA ITEM 10.3 CORRYONG MEMORIAL HALL BE BROUGHT

FORWARD FOR CONSIDERATION.

CARRIED



8


D Snaith left the Council Chamber at 11.03 am

D Snaith returned to the Council Chamber at 11.05 am

9 Organisational improvement

9.1 Finance Report as at 31 January 2016 (DCCS)

Disclosure of Interests (S.80C):

This report was prepared by Mr Blair Phillips, Manager Finance.

At the time of preparation of the report the officer did not have a direct or indirect

interest in any matter to which the report or advice relates.

OPERATING RESULT

Jan-16 Jan-16 YTD YTD YTD YTD 2015/16

Full Year

2015/16

Full Year

(Actual) (Budget) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)

$’000 $’000 $’000 $’000 $’000 % $'000 %

Income 1 131 200 9,839 11,653 (1,814) (16%) 15,124 65%

Expenditure 2 570 689 4,747 6,323 1,576 25% 14,019 34%

Surplus/ (Deficit) (439) (489) 5,092 5,330 (238) (4%) 1,105 461%

Note

Table 1: Operating Result

Note 1:

Council YTD income at 31 January 2016 is $9.8m against a budget of $11.7m. The

major items contributing to the $1.8m variance include:

Revenue received in the previous financial year:

- In the 2014/15 financial year an early payment of $1.8 million was

received for part of the 2015/16 Financial Assistance Grants allocation

from the Victorian Grants Commission. This has resulted in receiving

$457,000 less per quarterly instalment than originally budgeted in

2015/16. This accounts for $914,000 of the YTD variance at 31 January

2016. This will be a permanent variance for 2015/16.

Revenue expected to be received later than anticipated:

- Council is yet to receive the funding of $180,000 for the Corryong

Swimming Pool upgrade. The funds are expected to be received when

works commence in March 2016 (timing variance).

- Council is also yet to receive the Roads to Recovery funding of

$642,000. This is likely to be received in April 2016 (timing variance).



9


Note 2:

Council YTD expenditure at 31 January 2016 is $4.7m against a budget of $6.3m. The

major items contributing to the $1.6m variance include:

Expenditure that will be incurred later than expected:

- $434,000 Wyeeboo Multi Purpose Facility (works commenced in late

October 2015, later than originally expected)

- $152,000 Corryong Tennis Court project (scheduled for April 2016)

- $150,000 Plant and equipment costs

- $111,000 Grading and drainage maintenance

- $87,000 Staff costs

- $72,000 Kerbside collection service

Operational savings:

- $92,000 Staff costs (Currently operating at 63.1 EFT v Budget of 68.3

EFT)

Grant Income

Note Jan-16 YTD YTD YTD YTD 2015/16

Full

Year

2015/16

Full

Year

(Actual) (Actual) (Budget) (Variance) (Variance) (Budget) (Achieved)

$’000 $’000 $’000 $’000 % $’000 %

Recurring 1 34 1,286 2,806 (1,520) (54%) 5,418 24%

Non-Competitive 2 3 23 - 23 0% - 0%

Competitive 3 7 329 603 (274) (45%) 934 35%

Total 44 1,638 3,409 (1,771) (52%) 6,352 26% Table 2: Grant Income

Note 1:

YTD recurring grant income at 31 January 2016 is $1.3m against a budget of $2.8m.

The major items contributing to the $1.5m variance are:

Part of the 2015/16 Financial Assistance Grants allocation from the Victorian

Grants Commission Revenue was received in a prior period. This has resulted

in receiving $457,000 less per quarterly instalment than originally budgeted in

2015/16. This accounts for $914,000 of the YTD variance at 31 January 2016

and will be a permanent variance for 2015/16.

Council is also yet to receive the Roads to Recovery funding of $642,000. This

is likely to be received in April 2016 (timing variance).



10


Note 2:

Funding for Community Access and Inclusion is being received however was not

included in the budget. This will be a $38,000 permanent variance by June 2016.

Note 3:

YTD competitive grant income at 31 January 2016 is $0.3m against a budget of

$0.6m. The major items contributing to the $0.3m variance are:

Revenue that is expected to be received later than anticipated:

- Corryong Swimming Pool upgrade $180,000 (funding now expected to

be received in March 2016 when upgrade works commence)

- Tallangatta Integrated Community Centre $100,000 (due to delays in

construction)

- Corryong Pre-School upgrade $79,000 (funding expected to be

received in early 2016)

Funding that has been received in advance of budget or is unbudgeted and

includes:

- Magorra Park $40,000 (unbudgeted income offset by additional

expenditure)

- Community Development projects $46,000 (timing variance).



11


Grants received Year-to-Date (YTD) are shown in the following table:

$’000

Recurring

VGC General Purpose Funding 532

VGC Local Roads Funding 328

Library 103

Maternal and Child Health 82

Municipal Emergency Response Program 60

Corryong Pre School 50

Weed Project 31

Tallangatta Pre School 29

Berringa Pre School 25

State Emergency Service Corryong 13

State Emergency Service Tallangatta 13

LG Infrastructure Projects 10

State Emergency Service Mitta 7

Health Admin 3

Total Recurring Grants 1,286

Competitive and Non-Competitive

Corryong Tennis Courts Grant 90

Tallangatta Tfer Station - Capital 60

L2P Program 48

Magorra Park (DSE) 40

Our Valley Our Future 30

Community Access 23

Pre-School Cluster 20

Corryong Tfr Station - Capital Grant 14

Freeza Funding 11

Regional Living Expo 10

Community Health and Wellbeing 6

Total Competitive and Non-Competitive Grants 352

Total Grants Received 1,638 Table 3: Grant Income received



12


Unexpended Grants and Restricted Funds

Where Council has received grants that are required to be expended in a specified

manner, but the funds have not yet been expended, the grant is recognised as an

unexpended grant or restricted funds. This identifies cash holdings that are required

to be spent on a specified purpose and are not available for other Council priorities.

The following table provides a listing of current unexpended grants and restricted

funds:

$'000

Unexpended Grants

Country Roads and Bridges 195

Community Access 96

Corryong Tennis Courts Grant 81

Our Valley Our Future 78

Tallangatta Tfer Station - Capital 60

Tallangatta Neighbourhood House 51

Flood Recovery Officer 42

Local Gov Business Collaboration 32

High Country Rail Trail Upgrade (DSE) 28

Weed Project 23

L2P Program 23

Freeza Funding 17

Bushfire Management Overlay 13

Children Services Review 10

Health Promotions (Walk to School) 6

Regional Living Expo 3

The Narrows Project 1

Total Unexpended Grants 759 Table 4: Unexpended Grants and Restricted Funds



13


CASH POSITION

Cash on Hand

The cash position moved during the month as detailed below:

Current Month Prior Month

Jan-16 Dec-15

$ $ $ %

Unexpended Grants 759,338 813,543 (54,205) -6.7%

Other Provisions and Reserves 425,706 425,706 - 0.0%

Restricted Funds 1,185,044 1,239,249 (54,205) -4.4%

Provision for Employee Entitlements 1,145,657 1,145,657 - 0.0%

Other Unrestricted Funds 7,188,574 8,346,401 (1,157,827) -13.9%

Total Unrestricted Funds 8,334,231 9,492,058 (1,157,827) -12.2%

Section 86 Committee Funds 136,246 136,246 - 0.0%

Total Investments 9,655,520 10,867,552 (1,212,032) -11.2%

Bank and Cash on Hand 172,425 96,092 76,334 79.4%

Total Cash 9,827,945 10,963,644 (1,135,699) -10.4%

Average Interest Rate 2.83% 2.76%

Variance

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

$10,000,000

$12,000,000

$14,000,000

Restricted Funds Unrestricted Funds

Section 86 Committee Funds Bank and Cash on Hand

Prior Year - 2015 Cash Budget 2015/16



14


Investments

Investments were made up of the following at month end:

Date Product Institution Principal Yield Term Rating Maturity

17/11/2015 Term Deposit WBC 1,000,000 2.85% 180 Days A1+ 17/05/2016

19/01/2016 Term Deposit NAB 1,000,000 3.00% 185 Days A1+ 18/07/2016

16/09/2015 Term Deposit NAB 2,000,000 2.85% 180 Days A1+ 16/03/2016

22/07/2015 Term Deposit AMP 1,500,000 2.90% 271 Days A1 18/04/2016

11/01/2016 Term Deposit Bank of Queensland 1,000,000 3.00% 121 Days A2 11/05/2016

27/10/2015 Term Deposit ME Bank 1,000,000 2.85% 126 Days A2 1/03/2016

11/01/2016 Term Deposit WAW 840,896 2.70% 182 Days 11/07/2016

N/A Online Saver Westpac 1,178,379 2.25% On Call AA- N/A

N/A S86 Committees Various 136,246 4.68% N/A N/A

9,655,520Total Investments Table 5: Investments at month end

RECEIVABLES

Rates, Municipal Charge, Waste Management Charge and Waste Collection

Charge

The breakdown of rates received for the current month and year-to-date is shown in

the following table and graph:

Rates, charges and FSPL Debtors

Amount Received % Collected Received Collected Balance

Jan-16 Jan-16 YTD YTD Outstanding

$ $ % $ $ $

Levied 2015/16 8,453,709 106,282 1.3% 4,611,683 54.6% 3,842,026

Arrears prior to 2015/16 524,863 15,326 2.9% 311,545 59.4% 213,318

Total Charges 121,608 4,923,228 4,055,344

$0

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

$7,000,000

$8,000,000

$9,000,000

$10,000,000

Debtor Balance (Current) Debtor Balance (Arrears)

Note – rates were struck in August 2015. Quarterly instalments are due at the end of September,

November, February and May.



15


Sundry Debtors

The Sundry Debtors outstanding at month end and the movement from the prior

month is shown below:

Sundry Debtors Future Due Date Current 30 Days 60 Days 90+ Days Total

$ $ $ $ $ $

January 2016 50,802 3,553 104,438 2,321 12,093 173,207

December 2015 67,929 122,453 11,323 36,038 10,278 248,020

Movement (17,127) (118,899) 93,115 (33,717) 1,815 (74,813)

$0

$20,000

$40,000

$60,000

$80,000

$100,000

$120,000

$140,000

$160,000

$180,000

Future Due Date 30+ Days 60+ Days 90+ Days

$0

$50,000

$100,000

$150,000

$200,000

$250,000

$300,000

Future Due Date Current 30+ Days 60+ Days 90+ Days



16


Significant debtors (>$1,000) with ageing of greater than 90 days are as follows:

Debtor Amount Description RO Notes

Debtor 8411 $1,580 Contribution JS Payment has been

requested.

Debtor 17007 $1,540 Cost recovery for

slashing BP

Contact has been made

with the debtor and is

expected to be

recovered.

Debtor 18925 $3,250 Community

Contribution BP

Payment plan has been

entered. Last payment

received on 29/10/15.

Debtor 19755 $1,548 50% Cost Recovery

for weed control BP

Contact has been made

with the debtor and is

expected to be

recovered. Table 6: Significant debtors > 90 days

LOCAL ROADS

Local Roads and Bridges Capital Works

The following tables report on progress of Local Roads and Bridges Capital and

Maintenance programs.

YTD Actual Annual Budget

$ $

410 Road Construction 1 29,193 - (29,193) 584,778

417 Resealing 2 10,261 600,000 589,739 962,500

420 Drainage Construction - 10,000 10,000 30,000

421 Digouts 3 499,204 400,000 (99,204) 600,000

422 Resheeting 4 31,481 100,000 68,519 230,000

432 Footpaths 12,896 - (12,896) 344,596

433 Kerb and Channel 5 17,866 50,000 32,134 168,504

442 Guardrails - - - 30,000

450 Bridge Construction 6 33,425 6,000 (27,425) 20,000

Total 634,326 1,166,000 531,674 2,970,378

YTD BudgetLocal Roads and Bridges Infrastructure Note Variance

$

Table 7: Local Roads & Bridges – Capital Works (YTD)

The Local Roads and Bridges Capital Works program is scheduled to be delivered

over the drier months and commenced in October 2015. The commencement of

some works has been delayed until early 2016 and will form part of the successful

National Stronger Regions Funding project – ‘Destination Tallangatta’.

Note 1:

Some road construction work has started earlier than anticipated (timing variance).



17


Note 2:

Reseal program completed but invoice not yet received.

Note 3:

Digout works have progressed ahead of scheduled budget (timing variance).

Note 4:

Resheeting works not aligning with budget timing.

Note 5:

Some kerb and channel projects have been put on hold and will be undertaken as

part of Destination Tallangatta (timing variance).

Note 6:

Additional works underway due to an unexpended grant from the Country Roads

and Bridges program. A variance increase to the budget of $194,000 is expected

once all additional projects under this program are complete.



18


Local Roads and Bridges Maintenance

YTD Actual YTD Budget Annual Budget

$ $ $

302 Survey and Design 6,963 22,919 15,956 45,000

304 Pavement Maintenance 89,755 70,000 (19,755) 150,000

306 Grading 1 217,431 268,331 50,900 460,000

308 Shoulder Maintenance 2 104,411 58,331 (46,080) 100,000

310 Drainage Maintenance 3 39,092 99,169 60,077 170,000

312 Call Outs 6,860 11,669 4,809 20,000

324 General Roadside Maintenance 50,641 43,750 (6,891) 75,000

326 Mowing 207 - (207) 500

328 Tree Maintenance 45,105 46,669 1,564 102,000

330 Footpath Maintenance 3,301 4,000 699 8,000

334 Roadside Treatments - 9,000 9,000 15,000

336 Signs Maintenance 5,867 7,000 1,133 32,000

338 Linemarking 169 5,000 4,831 10,000

340 Guideposts 6,717 4,081 (2,636) 7,000

342 Guardrail - 2,500 2,500 5,000

346 Bridge Maintenance 25,551 17,038 (8,513) 29,210

Total 602,070 669,457 67,387 1,228,710

Note Variance

$

Table 8: Local Roads & Bridges - Maintenance (YTD)

Note 1:

Grading maintenance works has not aligned with budget timing as originally

anticipated due to the early in the year wet weather. Works resumed in September

with the budget variance gap slowly decreasing as the program catches up.

Note 2:

Additional works have been completed in preparation for the reseal program. This

will be a permanent variance.

Note 3:

Timing of budget has not aligned with timing of drainage works. Further works to be

undertaken in April/May.



19


OTHER FINANCIAL MATTERS

The Rate Cap

Council has notified the Essential Services Commission (ESC) of its intention to

consider applying for a rate increase above the cap. The deadline for this notification

was 31 January 2016.

Council’s budget for 2016/17 is currently under development. When reviewing the

draft budget Council will also consider whether it wishes to submit an application for

a rate increase above the announced rate cap of 2.5%.

Any council wishing to apply for a higher cap has until 31 March 2016 to apply to the

ESC.

CR GADD

CR SCALES

THAT THE FINANCE REPORT BE NOTED.

CARRIED

9.2 2015/16 Mid-year budget review (06/02/0061-DCCS)


This report was prepared by Ms Jo Shannon, Director Community and Corporate

Services.



Background/History:

Each year Council sets its budget in accordance with Section 127 of the Local

Government Act 1989.

It is important that periodical reviews assessing performance against budget are

completed and reported to Council. Formal reviews compel officers to:

focus on the financial performance of their areas of responsibility

identify project or financial risks in a timely manner and consider mitigation

strategies to address these risks



20


In accordance with the Budget Timetable 2016/17 a mid-year review has recently

been completed. A common spreadsheet is used for the mid-year review and the

budget development. This assists officers, with support from the finance team, to

develop more accurate forecasts and budgets for their expenditure areas.

The individual reviews were then collated and a report was prepared. The 2015/16

Mid-year Review Summary is attached at Appendix 2A.

Impact on Council Policy:

Nil.

State Government Policy Impacts:

Nil.

Budget Impact:

The report details the forecast result against budget. At this time no changes to the

budget are recommended for the reasons outlined in the Discussion/Officers View.

Risk Assessment:

Nil.

Community Consultation/Responses:

Nil.

Discussion/Officers View:

Council is forecast to have an operating surplus of $784,000. This is in contrast to a

budget surplus of $1,061,000.

The key contributing factors to this variance are:

$1,800,000 of the 2015/16 Financial Assistance Grants was prepaid in the

previous financial year.

An additional $575,000 of Roads to Recovery funding for 2015/16 was

announced after the budget had been adopted.

Employment costs are significantly under budget with a number of vacancies

remaining to be filled. The current resourcing level is 63.1 full-time equivalent

(FTE) staff compared to a budget of 68.3.



21


CR SCALES

CR GADD

THAT THE 2015/16 MID-YEAR BUDGET REVIEW SUMMARY BE NOTED.

CARRIED

9.3 Occupational Health and Safety Report (06/04/0212-DCCS)


This report was prepared by Mr Wayne Carter, Occupational Health and Safety

Officer.



Background/History:

This report is a bi-monthly progress report on Risk Management and Occupational

Health and Safety (OHS) activities throughout the organisation.

Current Progress:

Strategic risk / OHS activity

Safety Management System (SMS) – Action Plan progress

The actions in the plan for making improvements to Council’s Safety Management

System (as presented at the 2015 July Council meeting) are being progressed as

follows:

Total

Recommendations for improvement 18

Work completed on addressing recommendations 8

% complete 44%



22


Review of Business Continuity Plan (BCP)

The Business Impact Analysis of Council’s services identified the following critical

services:

customer service

payroll

transport network (roads and bridges)

waste management (transfer station and landfill, garbage and recycling

collection)

information technology (computers, emails, phones).

Sub-plans have been developed for these identified critical services which document

further detail regarding the service itself, required equipment, resources,

stakeholders, managers and other information essential for continuation/resumption

of minimal levels of the service at least.

The sub-plans have been circulated to key stakeholders and recommended changes

to the sub-plans will be implemented by 29 February 2016. The BCP will then be

reviewed in its entirety with a planned completion and implementation by 31 May

2016.

Operational risk / OHS activity

WorkCover incidents

WorkCover claims and Return to Work plans are managed internally by the OHS

Officer. There are currently no open claims.

Public Liability incidents

Public Liability incidents are recorded on the Towong Shire Council Incident Report

form, and are investigated and then discussed at the OHS Committee meeting.

Details of Public Liability incidents are listed on the OHS Committee Minutes. There

are two Public Liability incidents currently under investigation/action.

Safety Improvement Plans – Corryong and Tallangatta Pools

Recommendations from the 2015 Swimming Pool Safety Assessment of the Corryong

and Tallangatta Pools are continuing to be addressed.



23


Status of the recommended improvement opportunities as at 4 January 2016 was:

Risk Rating High Medium Low Total

Total recommendations accepted by Council 8 33 31 72

Completed 8 24 28 60

Remaining 0 9 3 12

% Complete 100% 73% 90% 83%

The remaining items will be addressed prior to the next pool season.

Other OHS activity

Underground Petroleum Storage Systems (UPSS) monitoring

A review of the UPSS Management Plan was undertaken in December 2015.

Monitoring of fuel volumes is continuing to identify any environmental risks resulting

from fuel leakage.

Chemical Spraying

The new Chemical Spray Record sheet was produced to allow our Operators and

Contractors to capture and record all appropriate chemical spray information.

It was introduced in October and its use is being monitored through the spraying

season to ensure it meets its objective.

Working in adverse weather conditions

A draft Procedure for Outdoor crews working in adverse weather conditions has

been circulated to the crews for feedback. This procedure aligns with the Towong

Shire Council Heat Plan and Hot Work Procedure.

VicRoads pre-qualification for Worksite Traffic Management

It is now a requirement from VicRoads to have VicRoads pre-qualification from them

to conduct traffic management on all arterial roads (eg: Murray Valley Highway). This

ensures compliance to the “Victorian Code of Practice for Worksite Safety – Traffic

Management (2010)” when working on a VicRoads road and would allow qualified

Council staff to place traffic management signs, operate stop/slow bat, and

implement traffic management plans on these roads. The application for pre-

qualification has been submitted and further requirements for prequalification will be

forwarded to VicRoads in February 2016.



24


Skills Matrix, Training Plan, Position Descriptions and Workplans

Work is continuing on further developing the Skills Matrix for all staff. This ensures

we have a complete and current list of competencies and qualifications for all staff.

Once completed, a gap analysis will be prepared and this will in turn lead to the

development of a targeted Training Plan. Position Descriptions and Workplans for

Outdoor staff will also be reviewed as part of this process.


Nil.


Nil.

Budget Impact:

Nil.

Risk Assessment:

All recommendations rated high have been addressed. Lower risk recommendations

continue to be addressed.


Nil.


It is the Officer’s view that Council is continuing to make significant progress in

addressing Council’s Risk Management Occupational Health and Safety

responsibilities.

CR GADD

CR FRASER

THAT THE OCCUPATIONAL HEALTH AND SAFETY REPORT BE NOTED.

CARRIED



25


9.4 Action Sheet Reports (06/05/0010-EA)

Items requiring action from the 2 February 2016 Council Meeting are attached at

Appendix 2.

CR SCALES

CR FRASER

THAT THE REPORT BE NOTED.

CARRIED

9.5 Performance Reporting Graphs (DCCS)

The Performance Reporting Graphs are attached at Appendix 3 for information.

CR GADD

CR SCALES


CARRIED



26


10 Community wellbeing

10.1 Community Services Report (04/07/0055- DCCS) – February

2016


This report was prepared by Ms Penelope Sell, Manager Community Services.



Background/History:

This report is a bi-monthly report on Community Services activities throughout the

Shire.

Kindergarten Services

Kindergarten services have commenced for 2016 with an increase in four year old

funded enrolments from 43 in 2015 to 55 in 2016:



27


Three year old kindergarten enrolments have decreased by one with 11 enrolments

in 2016:

Tallangatta Kindergarten

Interviews for the Tallangatta Kindergarten Assistant vacancy were conducted in

February.

Tallangatta Early Years Learning Centre

An order has been placed for kindergarten and child care furniture for the

Tallangatta Integrated Community Centre. A range of educational resources and

essential catering equipment is also being explored with an order to be placed in late

February. Community Services staff are finalising software and licensing

requirements for the new service.

Currently some Tallangatta Kindergarten families are accessing the school bus to

transport their children to kindergarten. Kindergarten staff meet these children at

the Banool Road stop (located directly in front of the kindergarten). No kindergarten

children access the school bus to return home.

Discussions are being conducted with the Department of Education and Training and

the Tallangatta Secondary College (the coordinator of the bus service) regarding

available options once the kindergarten relocates into the Tallangatta Integrated

Community Centre.



28


Corryong Kindergarten

A Diploma-qualified casual Kindergarten Assistant has been appointed for the

Corryong Kindergarten. Discussions are continuing with the Department of

Education and Training regarding the challenges in locating a suitable Bachelor-

qualified educator for the Corryong Kindergarten.

Maternal and Child Health Services

The Maternal and Child Health (MCH) service schedule has recently been rearranged

to accommodate MCH staff leave. For a two week period one MCH nurse has been

available by appointment across the Shire.

Interviews for casual Maternal and Child Health nurses have been conducted in

February with a view to having casual relief staff available to support the future

delivery of MCH services.

Council has been successful in securing a grant for $100,000 to support Maternal

Child Health and Early Years development. The Innovation Grant will strengthen

partnerships with Alpine and Indigo Shire Councils MCH services and offer greater

support to young families to address a range of social issues.

Library Services

Community Services staff are progressing with requirements to establish library

services in the Tallangatta Integrated Community Centre.

Seniors

Meetings have occurred with the Corryong and Tallangatta Secondary Schools to

initiate planning for the 2016 Seniors Week event. Initial plans are to work with the

Tallangatta Secondary College and an ‘Artist in Residence’ to develop a sound and

light show in October 2016.



29


Recreation facilities

Funding announcements under the Community Sports Infrastructure funding

program are expected in March / April 2016. Five applications were submitted to this

program:

Corryong Community Connections Space

Corryong Female Friendly Community Connections Space

Planning for a Corryong multi-purpose facility

Six new wickets for Tallangatta

One new wicket for Eskdale.

In February an application was submitted under the Country Football Netball

Program to support the establishment of a second netball court at the Tallangatta

Sports Centre. The grant applied for is $44,400 with a community in-kind

contribution of $22,200.

Youth Services

Community Services continues to work with partners at local schools and the

Corryong Neighbourhood Centre to deliver a range of youth initiatives. Recent

activities include:

November 2015

Pedometer Challenge- involving Tallangatta Secondary College students

Walk to School promotion and presentations to award winning schools:

Tallangatta Valley and Tallangatta Primary Schools

National Youth Week Application submitted

December 2015

Youth Action Plan - Planning meetings and workshops with Tallangatta and

Corryong Secondary Colleges and Corryong Neighbourhood Centre

Customer Service training - 25 young people participated

Cyber Safety Workshop - 190 young people participated

January 2016

Community movie nights

- Corryong 80 people in attendance (cold weather)

- Tallangatta 190 people in attendance



30


Community Development/Neighbourhood House

Interviews were conducted in February to select and appoint a Community

Development Officer. This funded role has been vacant since mid 2015.

Council Plan 2013-2017

The majority of planned priorities, including successful funding applications, strategy

implementation and service delivery have been achieved. The only outstanding

items are ongoing projects that will occur in the life of the Council Plan period (2013-

2017).

Future Budget considerations

The Mitta Valley community has recently requested support for the following project

ideas:

Eskdale Netball Courts

Camp Draft Arena

Mountain Bike Track

Community members have been advised to further research their ideas in detail and

consider to their capacity to raise adequate funds to support a potential future

funding application.


The Community Services team will continue to focus on delivering on the 2013-2017

Council Plan strategic objectives.


Activities align with key criteria of the following policies:

Victorian Early Years Policy

Victorian Health Policy

Victorian Mental Health Policy

Victorian Sport and Recreation Policy.

Activities also support:

The Victorian Public Health and Wellbeing Plan 2011 – 2015

The Regional Growth Plan.



31


Budget Impact:

Note

Jan 2016

YTD

Jan 2016

YTD

Jan 2016

YTD

Jan 2016

YTD

2015/16

Full Year

(Actual) (Budget) (Variance) (Variance) (Budget)

$ $ $ % $

Income

Community Development 1 22,988 - 22,988 100% -

Immunisations - - - 0%

500

Library 103,057 106,056 (2,999) (3%) 106,000

Maternal and Child Health 2 83,105 73,750 9,355 13% 135,050

Preschool operations 122,058 110,500 11,558 10% 208,430

Seniors 4 3,509 - 3,509 100% 3,500

Youth 5 59,245 50,873 8,372 16% 52,873

Total Income 393,962 341,179 52,783 15% 506,353

Expenditure

Community Development 6 8,143 36,643 28,500 78% 124,688

Immunisations 7 1,414 9,000 7,586 84% 14,800

Library 43,884 60,518 16,634 27% 89,166

Maternal and Child Health

102,713 103,289 576 1% 197,049

Preschool operations 8 165,730 199,170 33,440 17% 351,285

Seniors 9 24,096 17,000 (7,096) (42%) 17,000

Youth 47,177 48,083 906 2% 92,038

Total Expenditure 393,157 473,703 80,546 17% 886,026

Net Income /

(Expenditure) 805 (132,524) 133,329 (101%)

(379,673)

NOTES:

1. Additional grant income received to fund neighbourhood house / community

development activities. Funds will be expended when the Community Development

Officer vacancy is filled.

2. Grant income received in advance of budget. The Community Connections project

was not budgeted as the funding was not confirmed until after the budget had been

finalised.



32


3. Grant income is greater than budget due to two extra enrolments (compared to

budget) and a marginal increase in the per capita grant.

4. Grant income received in advance of budget.

5. Continuation of Freeza funding announced after budget for 2015/16 prepared plus

additional funding for L2P. $8,000 permanent variance

6. Two current grant funded vacancies - Community Development Officer and Access

and Inclusion Officer. Advertised in November 2015 with interviews for Community

Development Officer role scheduled for February 2016 (timing).

7. Invoices usually received quarterly. No invoices received yet for the immunisation

service (timing variance).

8. The Corryong Kindergarten is currently operating with a licence exemption to enable

a Diploma qualified staff member to lead the educational program. This is resulting in

staff wages being significantly under budget. In addition the purchase of materials is

expected in February/March rather than spread evenly through the year (as budgeted).

9. Seniors Event held 1 October 2015. Expenditure incurred in October. The Community

Connections project is fully funded and expected to be completed in April 2016. This

project was not budgeted as the funding was not confirmed until after the budget had

been finalised.

Risk Assessment:

Nil.


Nil.


The Community Services team continues to make excellent progress and looks for

initiatives to maximise community and funding outcomes.

CR GADD

CR SCALES

THAT THE REPORT BE NOTED AND THE NET COST OF SERVICE PROVISION BE

NOTED IN LIGHT OF THE CURRENT FINANCIAL ENVIRONMENT WITHIN WHICH

THE COUNCIL IS OPERATING (IE: RATE CAPPING AND THE FREEZE ON

INDEXATION OF FINANCIAL ASSISTANCE GRANTS).

CARRIED



33


10.2 Child Care Fees (06/02/0074-DCCS)



Services.



Background/History:

The Tallangatta Integrated Community Centre, currently under construction, will

provide a venue for the delivery of a range of early childhood services, including

kindergarten and long day care.

User fees for kindergarten services are included in Council’s current Schedule of Fees

and Charges contained within the 2015/16 Budget.

There are no child care fees contained within the current Schedule of Fees and

Charges in the budget.

The recent Childrens Services Review proposed a level of child care fees that could

be charged to users of the service. The review considered the costs of operating a

child care service, the fees charged by similar services and the net cost borne by

users.

These draft fees were also included in the internal financial modelling for delivering

services in the Tallangatta Integrated Community Centre.

Council is now requested to approve a schedule of fees and charges for child care

services in the Tallangatta Integrated Community Centre. The proposed schedule

includes a transition period to allow for the provision of food to be introduced once

the service is operational:



34


Fee

2016/17

(includes GST

if applicable)

GST Regulated

Child Care - per day fee (transition period)

Child care fees (< 3 years old) $85.00 Yes No

Child care fees (>= 3 years old) $85.00 Yes No

Child care fees (school age - Before School Care) $11.00 Yes No

Child care fees (school age - After School Care) $17.00 Yes No

Child care fees (school age - vacation care) $38.00 Yes No

Child Care - per day fee







This proposal supports the following Council strategies from the 2013-2017 Council

Plan:

Successfully deliver the Tallangatta Eco-education and Integrated Services

Hub Project (Strategy 2.6)

Continue to pursue extended childcare services across the Shire (Strategy

2.14)


This proposal aligns with the requirements of the National Quality Framework.

Budget Impact:

This schedule of fees has been developed after considering the costs of operating a

child care service, the fees charged by similar services and the net cost borne by

users.

Financial performance of the service will be monitored and reported on a regular

basis to assist in managing the financial risk to Council.



35


Risk Assessment:

The fees proposed provide a balance between being competitive with other similar

services and minimising Council’s financial exposure.


Nil.


It is the officer’s view that the proposed fees strike the delicate balance between

being competitive with other similar services and minimising Council’s financial

exposure and should therefore be adopted by Council.

CR GADD

CR FRASER

THAT COUNCIL ADOPT THE FOLLOWING FEES FOR THE CHILD CARE SERVICE

IN THE TALLANGATTA INTEGRATED COMMUNITY CENTRE, EFFECTIVE FROM

WHEN THE SERVICE COMMENCES:

Fee

2016/17

(includes GST

if applicable)

GST Regulated

Child Care - per day fee (transition period)






Child Care - per day fee






CARRIED



36


Item 10.3 (below) was brought forward in the Agenda and considered after

Item 8.

10.3 Corryong Memorial Hall (02/08/0070-DCCS)



Services.



Background/History:

The Corryong and District Memorial Hall, constructed in 1959, is located in Hansen

St, Corryong and is managed by a Committee of Management (‘the Committee’).

It is used by a variety of groups within the local and regional community, including a

basketball club, school of dance, school productions, debutante balls, local and

regional choirs and drama productions, sports presentations, indoor bowls and art

shows.

Council’s Recreational Reserve Masterplanning project ‘towong recreation futures’

was conducted in 2011 and 2012. This project involved working with the local

communities to develop individual masterplans for six recreational reserves and three

community halls. Through this project a masterplan for the Corryong and District

Memorial Hall was finalised in 2012.

Desired improvements for the hall were prioritised, with the highest priorities being:

New acoustic lining to hall walls and ceilings

Kitchen refurbishment

Bathroom refurbishment

Roof replacement

New metal framed front entry door with secure locks and double glazing

New bar area and functions space

New portable seating for 200 people

Improved disabled access

New baby change area and disabled toilet

Upgrade of switchboard

Resurfacing of the existing timber floor.



37


The Committee has secured small grants to resurface the front steps and upgrade

the blinds, air conditioning and security doors. They are currently developing a

business plan to upgrade and redevelop the Memorial Hall.

The roof started leaking 3-4 years ago and its condition is deteriorating. In recent

weeks the leaking roof has caused significant damage to internal ceiling linings.

The Committee of Management have been seeking but have not been successful in

securing any grant funding to replace the roof of the hall.

A quote for $79,787 (including GST) for the replacement of the roof has been

obtained from a local tradesperson.

There is currently a round of Federal Government Stronger Communities funding

that may be available to support this project. The maximum available under this

program is $18,125.

It is evident that the significant works are urgently required to the roof of the hall. It

is proposed that Council provide a financial commitment to a funding application

under the Stronger Communities funding program for a new roof and that Council

officers work with the Committee to identify funding options available for a more

significant development.


This proposal aligns with Council’s Strategic objective to “assist Towong Shire

residents in the attainment of a high level of health and safety, resilience and

connectedness to their communities” (Council Plan 2013-2017). It is also a high

priority in the Towong Recreation Futures Corryong and District Memorial Hall

Masterplan Report 2012.


N/A



38


Budget Impact:

A quote for $79,787 (including GST) has been received to replace the hall roof.

Council has some funds that it may be willing to reallocate to support a funding

application for the repair of the roof. The 2015/16 Budget contains a carried forward

budget of $21,000 that was originally allocated to the relocation of Lord’s Hut. The

original budget for the relocation of the hut was $30,000 and the relocation works

have been completed for less than $9,000. Mr Ray Crispin, on behalf of the

Tallangatta Heritage Group, has confirmed that the remaining $21,000 of funding is

not required for Lord’s Hut.

In September 2015 these funds were considered by Council for the Mitta Valley

Bowling Club’s access improvements. The bowling club has now been successful in

securing Gardiner Foundation funds so the unexpended ‘Lord’s Hut budget’ is no

longer required to complete the access works.

Council may wish to reallocate these funds to support a Stronger Communities

program funding application for the repair of the roof.

Risk Assessment:

N/A


Initial discussions have been held with some members of the committee of

management.


There are mixed views on the funding approach amongst members of the Corryong

and District Memorial Hall Committee of Management. Does the Committee commit

funds to a funding application to address the immediate roofing issue or does the

Committee retain the funds and keep fundraising for a larger project?

There are currently minimal grant funding programs for community projects. Recent

discussions with Regional Development Victoria have clarified that the available

funding programs are about economic activity and job creation.



39


Given this, it is the officer’s view that Council could provide a level of financial

support for a funding application for roof repairs subject to the community agreeing

to fund the balance of the project.

J Heritage left the Council Chamber at 11.36 am

J Heritage returned to the Council Chamber at 11.40 am

CR FRASER

CR SCALES

THAT

1. AS A RESULT OF THE LORDS HUT GRANT EXPIRING AT THE END OF JUNE

2015, COUNCIL ALLOCATE PART OF THE UNEXPENDED FUNDS TOWARDS

THE ACQUISITION OF A MICROFICHE READER AND COPIES OF THE UPPER

MURRAY AND MITTA VALLEY HERALD RECORDS ON MICROFICHE FOR

ACCESS AT THE TALLANGATTA LIBRARY; AND

2. THE BALANCE REMAINING OF THE LORDS HUT FUNDS TOGETHER WITH AN

ADDITIONAL COUNCIL CONTRIBUTION TO TAKE THE TOTAL COMMITMENT

TO $25,000 BE USED TO SUPPORT A STRONGER COMMUNITIES PROGRAM

FUNDING APPLICATION FOR ROOF WORKS AT THE CORRYONG AND

DISTRICT MEMORIAL HALL SUBJECT TO SUFFICIENT COMMUNITY FUNDS

BEING COMMITTED TO DELIVER THE PROJECT.

CARRIED

CR FRASER

CR SCALES

THAT COUNCIL WRITE A LETTER TO MR RAY CRISPIN THANKING HIM AND

THOSE WHO WORKED WITH HIM ON THE WORK DONE TO RELOCATE AND

RESTORE LORDS HUT.

CARRIED

Cr Joyce requested leave from the meeting.

CR FRASER

CR GADD

THAT CR JOYCE BE GRANTED LEAVE FROM THE MEETING.

CARRIED



40


Cr Joyce left the Council Chamber at 11.55 am and did not return.

CR SCALES

CR GADD

THAT COUNCIL SUSPEND STANDING ORDERS THE TIME BEING 11.56 AM.

CARRIED

CR GADD

CR SCALES

THAT COUNCIL RESUME STANDING ORDERS THE TIME BEING 12.05 PM.

CARRIED

CR FRASER

CR GADD

THAT COUNCIL DEVELOP A POLICY TO PROTECT COUNCILLORS FROM ABUSE

AND BULLYING FROM THE GALLERY DURING COUNCIL MEETINGS AND

FUNCTIONS.

CARRIED

Council returned to Item 9.1 of the Agenda.



41


11 Asset management

11.1 Asset Management Report (01/07/0004-DTS)


This report was prepared by Ms Rachael Gadd, Civil Asset Engineer.



Background/History:

This report is a bi-monthly report on Asset Management activities throughout the

Shire.

Stock Grid Policy

Four stock grids were replaced on Callaghan Creek Road and Hanley Lane in

December and January. Sign purchases and installation are ongoing.

Naming of Roads

Property owners and tenants have been given the opportunity to suggest names for

unnamed roads in their areas. A number of appropriate suggestions have been

received and collated. Many suggestions have historical context, for example

surnames of the original residents that lived in the area.

Where more than one road name has been suggested a second letter will be sent out

enabling residents to vote. If only one name has been suggested a confirmation

letter will be sent out with three weeks given for the receipt of objections. Pending

no objections the road names will be presented to Council for adoption.

Trees

Risk mitigation tree pruning has been completed in the Tallangatta Triangles, as well

as the Tallangatta and Corryong Swimming Pools. Elm beetle treatments have been

conducted in Attree Park. A revision of the Tree Management Plan has been

completed to include parameters for pruning of trees in Attree Park and the

Tallangatta Triangles.



42


Council managed trees in Corryong have now been documented and a level one

hazard assessment completed.

Asset renewal and maintenance

Resurfacing works have been completed on the Tabor walking track at Dartmouth.

The annual major patching program is complete.

The annual resealing program has been completed during February.

Szabolics Construction has been engaged to repair and reseal the existing foreshore

walking track on the Tallangatta Foreshore and the Mitta Mitta car park and

ambulance bay.

Works on the Saxons Road bridge at Eskdale has been completed including

abutment stabilisation and deck replacement.

The dust strip and associated road widening works on Sirls Road are programmed for

late February.

The removal of trees has been completed on Georges Creek Road with culvert

extensions expected to be completed by the end of February.

A dangerous corner on Lake Road has been widened to improve sight distances and

the fill remaining from the works was used to build up a low section of the road in

another location. These works intend to resolve ongoing wet weather maintenance

issues on Lake Road.

Plans by NECMA to replace the Snowy Creek Weir at Mitta Mitta are progressing with

Water Technology appointed as lead consultants for the design stage of the project.

An options workshop will be held on 9 March 2016 at the Mitta Community Centre

to examine the preliminary design suggestions.

Internal Processes

Draft service plans for roads and bridges are now complete and the Road

Management Plan has undergone a review to align with the Infrastructure Design

Manual.



43



Nil.


Nil.

Budget Impact:

Due to receipt of National Stronger Regions Funding for ‘Destination Tallangatta’

reconstruction of Talgarno Gap Road has been removed from the capital works

program as planned. The funds have been diverted to George's Creek Road. An

unspent sum has been identified from the four year Country Roads and Bridges

Program. These funds have been allocated for bridge and major culvert repairs at

Saxons Road, McHargs Road, Touzels Road, Bullhead Road culvert, La Fontaine

Street (over Snowy Creek), Spring Creek Road, Bowler Lane and Towong Street.

Risk Assessment:

Nil.


Nil.


The Asset Management area is making good progress in relation to the Council Plan

CR FRASER

CR SCALES


CARRIED



44


CR GADD

CR SCALES

THAT COUNCIL SUSPEND STANDING ORDERS FOR LUNCH, THE TIME BEING

12.47 PM.

CARRIED

CR GADD

CR FRASER

THAT STANDING ORDERS BE RESUMED THE TIME BEING 1.26 PM.

CARRIED

12 Land-use planning

No Planning reports.



45


13 Environmental sustainability

13.1 Environmental Sustainability Report (DTS)


This report was prepared by Mr Tim Shilling, Acting Projects Engineer.



Background/History

This report is a bi-monthly report on Environmental Sustainability activities

throughout the Shire.

Landfill Operations

The new landfill cell (No. 1) in the new operational area has been in operation for

approximately six months. The design life of two years appears to be tracking as

expected based on the calculated volume of the cell and the approximate number of

compactor truck load delivered per week plus other inputs.

It is recommended that detailed record keeping be established to monitor the day to

day operations of the cell to inform future decision making on cell sizing and overall

site planning.



46


The site now contains five groundwater sampling bores. The bores are scheduled to

be sampled in February. The previous testing regime has included a vast array of

water quality tests which are quite expensive. Current advice from the testing

laboratory is that the suite of tests could be reduced pending a review of the

February results.

Corryong Landfill Lease

Discussions with the Klippel family to renegotiate and formalise an extension to the

existing lease on the 14 hectare landfill and Resource Recovery Centre site have been

undertaken and a new simplified lease is being prepared. The new lease will simplify

the methodology for calculating lease payments and also clarifies a number of

technical requirements in relation to the rehabilitation of land used as a landfill.

The final lease document is expected to be completed at the end of February.



47


Transfer station upgrades

Corryong Resource Recovery Centre

The works for the new layout and infrastructure for the Resource Recovery Centre

were completed in December in accordance with the Sustainability Victoria (SV)

Grant. The Grant was acquitted in January after the payment of final invoices. The

last milestone payment from SV is due to be paid in February.

The site is currently operational and includes a new segregated waste material

storage for scrap steel, timber waste, green waste, whitegoods, tyres, electrical waste,

silage wrap, concrete and other materials. In addition to the new layout, signage and

internal roads have been upgraded as well as the construction of a shed which

houses the recovery of mattresses, electrical waste, silage wrap and other smaller

items.

Further work to combat erosion with the construction of surface drainage and

hardstand stabilisation is required. Also, weed control would be beneficial over some

areas.

Tallangatta Transfer Station

As part of the Sustainability Victoria Grant, the existing recycling shed was increased

in the plan area. The increased and reconfigured storage space now caters for a

fortnight of recycling collection to be stored under cover before transferring the

material to the adjacent skips before transport to Melbourne. The new process has

reduced the frequency and duration of plant and labour (backhoe) in transferring the

material from temporary storage to the transportable skips.

Waste Processing

The following waste materials have been processed since November 2015;

Car tyres – Over 1,500 car, truck and tractor tyres have been removed from the

Tallangatta Waste Transfer Station by TyreCycle. A further 300-500 will be

removed in February.

Green and timber waste – Over 800 cubic metres of green and timber waste

were mulched at Tallangatta in December. The stockpile in Corryong will be

processed in the coming months.

Scrap Steel – Both the Tallangatta and Corryong sites were attended by the

regionally contracted scrap steel processor – SIMS Metal in December and

January respectively. A combined 150 tonne of steel was taken from site.



48


Waste concrete stockpiles exist at both sites. Plans to process these stockpiles into a

usable road construction material exist and will progress in the coming months.

Currently there is no regional concrete processing agreement in place.

Kerbside Waste Pickup Route Mapping

Work has been undertaken to transfer the broad-scale kerbside waste route maps

into a more usable format. Previously published maps were used in conjunction with

Insight360 data and interviews with truck drivers to arrive at a detailed spatial dataset

that can be used as another layer on the existing IntraMap system.

The mapping has been completed and will be available for internal access on the

IntraMaps system in the coming weeks.

For residents and businesses, it is proposed to develop a downloadable map and

calendar to clearly advise dates and locations for the pickup on kerbside waste and

to further educate people on permitted waste types and other requirements.

Victorian Adaptation and Sustainability Partnership Project

Initial data has been collected on five Council-owned buildings ahead of detailed

analysis by the project consultant. Further information will be collected in the

coming weeks to finalise the submission to the project consultant.

The five nominated buildings are;

1. Former SES Building – Tallangatta

2. Shire Offices – Tallangatta

3. Senior Citizens Centre – Tallangatta

4. Berringa Community Centre - Bellbridge

5. Corryong Library/Offices

LED street lighting upgrade

Installation of approximately 320 LED street lights will commence on 9 February 2016

and will take approximately two weeks to install. A media release has been sent to

the various local papers and a Facebook post has been posted to this affect.

The new lights will reduce the annual running cost by approximately 77% over the

existing 80W Mercury Vapour lamps. The payback period has been calculated at

about nine years.



49



Nil.


Nil.

Budget Impact:

LED streetlight installation should reduce the monthly AusNet bill. The exact

reduction has not been calculated.

Risk Assessment:

Nil.


Nil.


Council’s two waste management and processing sites are starting to benefit from

improved infrastructure and processes and by the introduction of better

documentation and use of technology.

Further work is needed, particularly at the Corryong Resource Recovery Centre to

ensure that the facility meets EPA guidelines and presents well to the general public

as a 21st century best-practice operation.

CR GADD

CR SCALES


CARRIED



50


13.2 Waste to Energy Option (DTS)


This report was prepared by Mr Tim Shilling, Acting Projects Engineer.



Background/History:

Council has a history of promoting and adopting environmentally sustainable

programs. The most recent being the Solar North East Project where residents and

businesses were given expert help and support in taking up solar grid-connected

power systems. During the project, a number of small solar PV systems were

installed on council owned buildings.

Two recent seminars have highlighted some recent developments in the renewable

energy field;

(1) The North East CMA hosted seminar on Pyrolysis and Waste to Energy (in

December 2015); and

(2) The Victorian Government’s New Energy Jobs Fund information session

held in Beechworth (February 2016).

A summary of the highlights from these information sessions, plus additional

research in the area of renewable energy are included in the following sections.

Household Solar Power and Battery Storage

Since the Victorian State Government removed the premium feed-in tariff for grid-

connected solar power systems, the financial attractiveness of installing grid-

connected solar power systems has reduced, as the feed-in tariff has been reduced

by more than 90%.

In response to the near zero feed-in tariff environment, battery storage technology

and other distributed power generation options have started to fill the tariff gap

between the cost of purchasing grid electricity and available feed-in tariffs. There are

now a range of commercially available systems currently on the market, however the

technology is developing quickly and is still relatively expensive.

The ACT Government recently announced a home battery trial for Canberra residents

who own a solar power system but do not have access to a “premium” feed-in tariff.



51


Essentially, the ACT government is acting as a facilitator to bring together battery

storage companies and residents. The first part of the program is aimed at testing a

range of competing technologies through an EOI process (similar to Solar North

East) and will be followed by a reverse auction process to select a preferred supplier

or suppliers. The actual cash contribution to the project by the ACT government

appears to be a modest $600,000, however the facilitation/project management

component would be substantial.

The model described above could potentially be replicated on a smaller scale in

Towong Shire leveraging from the successes of past projects and focussing on

facilitation and project management of a competitive process.

Embedded Networks

These electricity networks are common in caravan parks, industrial sub-divisions and

multi-tenanted buildings such as shopping centres. In these cases, the electrical

infrastructure is privately owned and managed. Typically, the electricity is purchased

by the developer, landlord or body corporate at a bulk rate and on sold to users

within the network using sub-metering.

When combined with an embedded generation unit in the order of 100kW up to

5,000kW (5MW) and a battery storage component, the benefit could be two-fold;

1. Aggregating the overall power demands for the entire residential or industrial

sub-division gives access to better pricing and a larger range of (large

business) tariff structures and options that individual users can’t ordinarily

access. Having embedded generation can significantly reduce the exposure to

demand charges that commonly form part of many business tariffs.

Considerable savings could then be made.

2. Case studies have shown that the effective cost of power for individual users

can be reduced while at the same time converting a whole residential or

industrial subdivision to renewable energy.

Carbon-based Energy Options

At the recent Biochar seminar facilitated by North East Catchment Management

Authority (NECMA), the advances made in pyrolysis and wood waste combustion

plants were discussed. A summary of the seminar key points and other observations

are detailed below;



52


Pyrolysis

Although not really stated in any of the presentations, the primary reason for the

pyrolysis process (by which biochar is produced) is to take organic matter (woody

weeds, waste timber, other green waste) and turn it into a stable, solid material and

thereby lock up the carbon so that it doesn’t escape into the atmosphere. However,

the process itself does release some CO2 into the atmosphere during the priming of

the furnace (using diesel and marginally during the pyrolysis process itself).

Pyrolysis is the process of heating/burning organic material under zero or very low

oxygen conditions, as distinct from combustion which burns material in the presence

of oxygen. The lack (or near-lack) of oxygen eliminates (or vastly reduces) the

amount of CO2 produced during combustion.

A project initiated by NECMA has resulted in the construction of a mobile pyrolysis

unit mounted within a 20ft shipping container. It can process approximately seven

tonne of wood waste per four hour cycle. It was developed by Earth Systems in

conjunction with the NECMA.

Soil Science

For the most part, the soil science component focussed on whether or not biochar in

its various forms may or may not enhance soil composition and therefore

performance and increase plant growth – that is, is there any value in the product as

a fertiliser or catalyst to improve plant growth while at the same time locking up

carbon in the soil? There were not any clear answers to this as the amount of

scientific data available is limited and to complicate matters, the properties of

biochar are linked to the type of material used to create it. In the extreme, it was

found that some biochar created from some types of green waste was found to be

detrimental to plant growth whereas other types were only possibly advantageous.

The generic biochar product has a critical characteristic of being highly “sorptive” –

specifically in relation to retaining water in the soil. However the benefits of the

addition of biochar into the soil structure for agricultural purposes seems to be a

little unclear. Slightly clearer was the benefit of adding biochar to pig feed lots for

example to reduce odour.

Waste to Energy

The final presentation from John Sanderson provided much more tangible

information in relation to proven options available for processing wood waste to

produce heat and electrical energy.

Gasification Plants – Relies on very consistent feedstock, some major failures

have occurred



53


Combustion Plants – technologically mature, reliable, can generate heat,

electricity

Anaerobic Digesters – for wet waste, not for dry wood waste

Co-firing Plants – burns two fuels at the same time (basically, a combustion

plant burning wood waste and some other waste material)

Fermentation Plants – aerobic bacterial conversion of wet waste

Tips when applying for grants – EPA and other government organisations do not like

the terms “burning” or “incineration”. Even the term “combustion” has negative

connotations. The phrase to use is “Thermal Oxidising” = Combustion.

Minimum plant size for a combustion plant to be viable in the European experience

is 1 MW. Based on actual energy production, this would equate to 1,000kW x 24 =

24,000 kWh per day = 24,000/20 = 1,200 homes (based on 20kWh per day per

household). Plant can run 24/7 vs solar for example which is more like 10 hours on

average.

Combustion plants that have an additional waste heat recovery unit can run more

efficiently. The example given in the presentation was one of a Combustion Organic

Rankine Cycle on a saw mill in Europe (fairly common now). The mill creates waste

timber which is burnt in the plant. The combustion of the timber drives a turbine

which creates electricity. The waste heat from the combustion is sold into the

municipal heating network. The plant also takes waste wood from other sources and

charges for that. So they get heat sales, electricity sales and tipping fees. The only

catch is that it produces CO2.


Nil.


Nil.

Budget Impact:

Nil.

Risk Assessment:

Nil.



54



Nil.


There is a broad range of emerging and mature technologies available today that

could provide sources of renewable energy to councils and businesses either directly

in closed systems or indirectly through grid-fed installations.

Waste to Energy (or biomass cogeneration plants) are becoming quite common in

the northern hemisphere where the coincidence of a number of factors underlie the

economic feasibility. These are:

1. A requirement for space heating or process heat close to the plant (could be

municipal heating networks, large public buildings),

2. Stable demand for electricity,

3. A year-round stable source of wood waste and ability to process it into a

consistent fuel source (forestry waste, timber mill waste, water transfer station

wood waste),

4. A requirement or desire for the environmentally responsible disposal of waste

wood (ie: not burning it insitu in forestry coups),

5. Future prices for traditional carbon-based fuel sources. The current oil and

gas prices make the economics challenging.

The Corryong area could be a suitable candidate for a wood fired combustion plant

because of the proximity to a reliable wood source, however the economics would

depend on the existence of a large building or industrial premise that could

effectively purchase and use the waste heat or hot water plus electricity.

A good local example is the Beaufort Hospital in Pyrenees Shire in Victoria which

recently installed a 110kW hardwood chip boiler which supplies potable hot water

and hot water for the hydronic floor heating circuit. The total installed cost was

$439k and is forecast to achieve a financial benefit of about $37k per annum. The

payback is subsequently quite long at about 12 years. The product is an off the shelf

boiler from Austria and is a relatively mature technology. Greater benefit could be

achieved using a combined cycle boiler and turbine to produce electricity in addition

to heat.

Another example applicable to Towong Shire Council would be Municipal Solid

Waste gasification as an alternative to burying municipal waste. The benefits being

the production of electricity, eliminating waste to landfill and the risks involved in this

process.



55


Some of the technology discussed above is relatively mature and therefore comes

with lower risk attached. These technologies include solar and wood-waste

combustion plants. The more complicated gasification plants are more sensitive to

the feedstock and require a better understanding of the waste consistency and

quality. Some high profile failures have occurred in this space.

Generally, payback periods appear to be in the order of 10 years or more which

therefore requires a longer term view. The feasibility of these types of investments

(even the more mature technologies) would require a robust analysis as there are

many regulatory, technical and financial complexities to work through in order to

determine the cost effectiveness of any one proposal.

The recently announced New Energy Jobs Fund includes a community category

designed to accommodate councils and other not-for-profit organisations. The

category contains a provision for feasibility studies where organisations can apply for

funding to conduct a feasibility study into a renewable energy project.

It is recommended that Council identify an area of interest in the renewable energy

space (such as large-scale solar or waste to energy) and submit an application to the

New Energy Jobs Fund to carry out a feasibility study. Funding for an

implementation phase of a chosen technology could also be sought in subsequent

funding rounds of the same program.

The first funding round closes on 16 March 2016.



56


CR GADD

CR FRASER

THAT COUNCIL SUBMIT AN APPLICATION TO THE NEW ENERGY JOBS FUND

TO CARRY OUT A FEASIBILITY STUDY TO IDENTIFY POSSIBLE OPPORTUNITIES

FOR WASTE TO ENERGY INITIATIVES WHICH HAVE THE POTENTIAL TO

BENEFIT TOWONG SHIRE COMMUNITIES AND THE SECTORS THAT MAKE UP

OUR ECONOMY.

CARRIED



57


14 Economic and tourism development

14.1 Economic Development Report (05/01/0001-MED)


This report was prepared by Ms Lauren Elvin, Manager Economic Development.



Background/History:

This report is a bi-monthly report on Economic Development activities throughout

the Shire.

Upper Murray 2030 Vision Plan

The Upper Murray 2030 Vision Plan concept plans / detailed prospectuses were

released in early December and remained open for public comment until 29 February

2016.

Responses to the surveys have been positive to date, with groups including UMBI

and the Man from Snowy River Tourist Association advocating for the surveys to be

completed and positive coverage from the Corryong Courier also promoting the

surveys. Surveys have now been letterbox dropped to every household in the Upper

Murray, as well as being available online and at project hubs in Walwa, Khancoban

and Corryong.

There is currently discussion as to how the proposed Tumbarumba / Tumut merger

may impact on the delivery of priorities identified through the Upper Murray 2030

Plan. Impacts are likely to remain unknown until a decision on the merger is made.

Corryong Visitor Information Centre

Following the resignation of the Visitor Information Centre Coordinator in August,

the Position Descriptions for both the Visitor Information Centre positions were

reviewed and re-written in line with the Visitor Information Centre Review.

These Position Descriptions were subsequently reviewed by Council’s Industrial

Relations advisors and the 10 hour position has been implemented with Marilyn



58


Clydsdale as the incumbent. Marilyn will be focussing on volunteer coordination,

rosters, famils and training.

A vacancy in the Customer Service team in Corryong lead to the combination of the

Visitor Information Centre position and some hours from a Customer Service role,

allowing us to form a full time Visitor and Customer Service Officer position.

Recruitment for this position began in December and in early January 2015 we

welcomed Heidi Hodge into the role. Heidi works in both the Visitor Centre and

Council Office on Monday’s and Tuesday’s and in the Visitor Centre on Wednesday’s,

Thursday’s and Friday’s. Heidi will be focussed on visitor and operator servicing and

training as well as supporting the tourism websites during her time in the Visitor

Information Centre.

Corryong Airport Upgrade

In September 2015 Council was invited to apply for funding for the Corryong Airport

Precinct project and an application under the ‘Regional Jobs Fund – Employment

Precincts’ stream was prepared and submitted. If successful, the grant will allow for

the installation of lighting, extension of the taxiway to accommodate new hangars

for business and personal use, an area for future re-fuelling of aircraft and

improvements to the overall presentation of the facility. The new multipurpose

facility will be installed by the Department Environment, Land, Water and Planning

(DELWP) and Council staff continue to work in partnership with DELWP to ensure

that the proposed building and additional infrastructure meets sustainability

principles.

Our Valley, Our Future

Over forty locals and stakeholder representatives attended the Our Valley, Our Future

Community and funding announcement event on Saturday 12 December 2015 at

Eskdale. A total of $101,069 in grants was presented being $8,589 from Michael and

Radhika Santhanam-Martin and $92,480 from the Gardiner Foundation. These funds

were allocated for the completion of fourteen Mitta Valley projects with a total

project value of $319,115.

To date the Our Valley, Our Future project has facilitated the funding of twenty-seven

projects in the Mitta Valley with a total project value of $903,316. Twelve projects

have been completed, twelve underway and three scheduled to commence shortly.

During January and February the Our Valley, Our Future team has been focused on

delivering two promotional DVDs and the establishment of a Mitta Valley image

library. Project A – Celebration of the Our Valley, Our Future project has been



59


completed with many positive comments. The image library is underway and Project

B – Mitta Valley ‘A World of its Own’ draft footage was put on public display for

comment for two weeks to seek community feedback and ownership. It has been

decided that footage and images will be captured during each season with a focus

on various demographics to maximise the promotion of the Mitta Valley and

capturing all of its strengths.

The Our Valley, Our Future project has been extended until mid April to allow for a

seamless transition towards a community operated Mitta Valley service and the

current budget allows for these costs.

Telecommunications

In December 2015 Council’s list of priority sites for Round Two of the Mobile

Blackspot Funding Program was put forward. The guidelines for the program are

being finalised and once available will be provided to Council for consideration.

A timeline for the rollout of the four sites funded under Round One, at Bethanga,

Cudgewa, Dartmouth and Granya is being prepared by Telstra and will be provided

to Council when available.

NBN discussions are underway, with the community in the Mitta Valley having

identified that they would like to lobby for fixed wireless services rather than the

satellite service that has been scheduled. A successful community campaign was

created in Allan’s Flat to address the same issue. A meeting was held 18 February to

discuss a way forward with this campaign.


Nil.


Nil.

Budget Impact:

Nil.

Risk Assessment:

Nil.



60



Nil.


The Economic Development area is making good progress in relation to the Council

Plan.

CR SCALES

CR FRASER

THAT THE INFORMATION BE NOTED.

CARRIED

15 Councillor reports

15.1 Meeting with David Davis MP, Shadow Minister for Local

Government, Planning and Equality (Cr Wortmann)

Date 4 February 2016

Details About the

Activity

Towong Shire CEO Juliana Phelps and myself met with the

Shadow Minister in Tallangatta.

The issues we discussed are as follows:

-Rate Capping

-Shared Services

-Sale of the Lease of the Port of Melbourne

-Planning issues in the Towong Shire

We thanked David Davis for making the time to meet us and to

travel to Tallangatta.



61


15.2 Meeting with Shadow Minister for Regional Development,

Damien Drum MP (Cr Wortmann)


Details About the

Activity

Towong Shire CEO Juliana Phelps, Cr Peter Joyce and myself met

with Shadow Minister Damian Drum MP.

The issues we raised with him were as follows:

- The UM 2030 Project

-Rate Capping

-Roads and Bridge Funding

-Benambra Corryong Road

-Shelley Walwa Road

-The Sale of the Lease of the Port Of Melbourne

It was worthwhile meeting and we all thanked Damian for

travelling to Corryong to meet with us.

15.3 Meeting with CEO and Mayor of Wodonga (Cr Wortmann)


Details About the

Activity

Towong Shire CEO Juliana Phelps and myself met with Wodonga

CEO Patience Harrington and Mayor Anna Speedie in

Tallangatta.

A number of issues were discussed as follows:

-Rate Capping

-The freeze on indexation on Federal Assistance Grants to

Councils

-Economic Development in the Northeast

-Rural Living Possibilities in our Shire

-Shared Services and potential ideas how we can work

collaboratively

I had not met Anna before. It was great to meet her and we both

look forward to working together in the future to create

opportunities that will benefit both Wodonga and Towong Shire.



62


15.4 Meeting with the Minister Local Government (Cr Wortmann)


Details About the

Activity

Towong Shire CEO Juliana Phelps and myself met the Minister

and her colleagues at Mytleford (Member for Northern Victoria

Jaclyn Symes and Local Government Victoria Executive Director

Dr Graeme Emonson).

We had a lengthy discussion on a rate Capping and what we as

a Council had implemented to make Towong Shire Council as

efficient, innovative and sustainable as we possibly can and we

presented our case.

The State has introduced its rate cap and Towong Shire Council

is in complete agreement that our ratepayers should not have to

pay any more than the cap. However in order for us to continue

to provide services and infrastructure maintenance the State

government will need to provide support to Towong so that its

residents and ratepayers are not disadvantaged.

This is not about Towong being a wasteful, irresponsible Council.

Rather it is quite the opposite. For a number of years now

Towong has been held up as one of the shining lights in the

local government sector as a result of the many innovative

practices it has adopted in order to be as lean and efficient as

possible.

We take our responsibility to spend ratepayer funds very wisely

and for many years we have been on the front foot

implementing cost saving measures. We have also been very

successful in securing State and Federal funds through grant

applications.

Unfortunately there are many external factors outside of

Council’s control such as the large geographic area we cover and

the significant amount of infrastructure that needs to be

maintained (roads, bridges), this together with our small,

declining population and low rate base that means that making

ends meet is increasingly difficult.

The State doesn’t believe that the introduction of rate capping

will result in cuts to services but the reality at Towong is that we



63


are already a lean, efficient Council and there is simply no fat to

cut. The only options available to us are to reduce services and

infrastructure or incur an increasingly underlying deficit and

within a very short period of time run out of cash.

The last thing Council wants to do is reduce services and not

maintain assets to the level expected by the community. It is our

view at Council that we have a responsibility to ensure our

communities are provided with an adequate level of service to

meet their day to day needs. The reality is that if we don’t

provide kindergartens, libraries, parks, roads and a myriad of

other services and infrastructure our communities will not be

appealing places for people to live and we are likely to see

people moving to other areas (such as Albury/Wodonga) where

they will have access to these services.

The Minister for Local Government has acknowledged, in her

Ministerial Statement under Action 12 ‘A better deal for rural

councils’, that Rural councils face significant challenges and are

more vulnerable to shifts in policy at higher levels of

government. The Minister commented in her statement that

Rural councils ‘need additional support’.

It is not Council’s desire to increase rates above the cap but

given the lack of support being received from the State

government we felt it was necessary to advise the Essential

Services Commission that we may have to apply for an increase

above the cap. We hope it doesn’t get to that and if it does we

will prepare our submission in-house (we can’t afford expensive

consultants and we have very talented, capable staff who know

our situation in-side-out).

Hopefully the Minister for Local Government, who has already

recognised that small rural Councils face challenges that are

outside of their control, will be forthcoming with financial

support. We simply don’t think it is fair that our ratepayers

should have to pay more than the cap

The Minister acknowledged all the hard work in savings and

efficiencies we have achieved, but could not promise small Rural

Councils like Towong any extra funding at this stage, even

though her Ministerial Statement clearly states that Rural



64


Councils need "additional support".

15.5 Murray Darling Association (Cr Fraser)

Verbal report

CR GADD

CR SCALES

THAT THE COUNCILLOR REPORTS BE NOTED.

CARRIED

16 Urgent business

Nil.



65


17 Committee minutes

17.1 MFSR Tourist Association

The unconfirmed minutes of the meeting held on 9 February 2016 are attached at Appendix 4 for information.

CR SCALES

CR FRASER

THAT

1. COUNCIL WRITE TO THE COMMITTEE ADVISING THAT THEY RESPECT THE

VIEW OF THE TOURIST ASSOCIATION THAT ATTENDENCE BY COUNCILLORS

AT MEETINGS IS NOT REQUIRED ON A REGULAR BASIS, AND COUNCILLORS

WILL BE HAPPY TO ATTEND IF INVITED; AND

2. THE UNCONFIRMED MAN FROM SNOWY RIVER TOURIST ASSOCIATION

COMMITTEE MINUTES BE NOTED.

CARRIED

18 Occupational health and safety

Nil.



66


19 Council policies (10/01/0007-CEO)

The following policy was tabled for adoption at the 2 February 2016 Council meeting

where it was deferred pending extra information. The amended Policy is presented

at Appendix 5 for adoption together with the Pre-election caretaker Policy. This

Policy was reviewed and adopted by Council in September 2015. There have been

changes to the Local Government Act and with an election to be held in 2016

changes to the Policy have been recommended. The change to the Act also

stipulates that the amended policy needs to be adopted prior to 31 March 2016.

Please note that recommended changes to both policies are shown in blue.

Tree

Pre-election caretaker

CR SCALES

CR GADD

THAT THE TREE POLICY AND THE PRE-ELECTION CARETAKER POLICY AS

AMENDED BE ADOPTED.

CARRIED

The following policies are attached at Appendix 6 for review. Councillors are

requested to provide feedback on the policy to the Responsible Officer by 4 April

2016.

Asset Management (CAE)

Councillor Correspondence (DCCS)

Councillor Resources (DCCS)

Employee Code of Conduct (DCCS)

Employee Recognition (DCCS)

Human Rights (DCCS)

Issue Resolution (DCCS)

Procurement (DCCS)

Renewable Energy and Development (DTS)

Stock Grid (DTS).



67


20 Sealing of documents

No documents for sealing.

21 Confidential

In accordance with S77(2) information is ‘confidential information’ if:

(a) the information was provided to the Council or a special committee in relation

to a matter considered by the Council or special committee at a meeting closed to

members of the public and the Council or special committee has not passed a

resolution that the information is not confidential; or

(b) the information has been designated as confidential information by a

resolution of the Council or a special committee which specifies the relevant ground

or grounds applying under section 89(2) and the Council or special committee has

not passed a resolution that the information is not confidential; or

(c) subject to sub-section (3), the information has been designated in writing as

confidential information by the Chief Executive Officer specifying the relevant ground

or grounds applying under section 89(2) and the Council has not passed a resolution

that the information is not confidential.

In accordance with Section 89(2) and 89(3) of the Local Government Act 1989,

(2) A Council or special committee may resolve that the meeting be closed to

members of the public if the meeting is discussing any of the following—

(a) personnel matters;

(b) the personal hardship of any resident or ratepayer;

(c) industrial matters;

(d) contractual matters;

(e) proposed developments;

(f) legal advice;

(g) matters affecting the security of Council property;

(h) any other matter which the Council or special committee considers would

prejudice the Council or any person;

(i) a resolution to close the meeting to members of the public.

(3) If a Council or special committee resolves to close a meeting to members of

the public the reason must be recorded in the minutes of the meeting



68


CR GADD

CR SCALES

THAT THE MEETING BE CLOSED TO THE PUBLIC TO CONSIDER INFORMATION

CONSIDERED UNDER SECTION 89(2)(h) OF THE LOCAL GOVERNMENT ACT TO

BE CONFIDENTIAL THE TIME BEING 2.09 PM.

CARRIED

CR GADD

CR FRASER

THAT THE MEETING BE REOPENED TO THE PUBLIC THE TIME BEING 2.16 PM

CARRIED

21.1 Town Maintenance Contracts 2015/16-2018/19 (DTS)

CR GADD

CR SCALES

THAT THE FOLLOWING ‘TOWN MAINTENANCE SERVICES’ SCHEDULES OF

RATES BE ACCEPTED FOR A THREE YEAR TERM WITH TWO FURTHER ONE YEAR

OPTIONS FOR EACH BASED ON PERFORMANCE:

1. BELLBRIDGE/KURRAJONG GAP/ BETHANGA BAY TOILETS

CONTRACT 2015/16-02 – TOTAL GARDEN SOLUTIONS

$84,966 + 10% PROVISIONAL SUM (ESTIMATED TOTAL COST ANNUALLY

$28,322 + 10% PROVISIONAL SUM;

2. BETHANGA

CONTRACT 2015/16-07 - TOTAL GARDEN SOLUTIONS

$78,855 (ESTIMATED TOTAL COST ANNUALLY $26,285 + 10% PROVISIONAL

SUM);



69


3. ESKDALE

CONTRACT 2015/2016-08 - ESKDALE PROGRESS ASSOCIATION


SUM);

4. DARTMOUTH

CONTRACT 2015/2016-09 - DARTMOUTH PROGRESS ASSOCIATION


SUM); AND

5. MITTA MITTA

CONTRACT 2015/2016-10 - TOTAL GARDEN SOLUTIONS


SUM).

CARRIED

There being no further business the meeting was closed at 2.17 pm.

Minutes confirmed this …......... day of ............................................... 2016.

______________________________________________________

Mayor

minutes ordinary meeting of council · p:\council minutes\2016\03 march\1 march 2016 -...

Documents