minutes - ordinary council meeting august 2016 · august 2016 ... n/r 21/07/2016 a1.1.3 mr ian...

Minutes Ordinary Meeting of Council

On Wednesday 17 August 2016 At Council Chambers, Calingiri Commenced 2.04pm

TABLE OF CONTENTS

1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS ........ 3 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED .......... 3 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE ...... 3 4 PUBLIC QUESTION TIME .............................................................................. 3 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF

INTEREST ....................................................................................................... 3 6 PETITIONS/DEPUTATION’S/PRESENTATION .............................................. 3 7 CORRESPONDENCE ..................................................................................... 4 8 CONFIRMATION OF MINUTES ...................................................................... 6

8.1 CONFIRMATION OF MINUTES – 20 JULY 2016 ............................... 6 8.2 BUSINESS ARISING FROM MINUTES – 20 JULY 2016 ................... 6 8.3 CONFIRMATION OF MINUTES SPECIAL COUNCIL MEETING – 1 AUGUST 2016 .................................................................................... 6 8.4 BUSINESS ARISING FROM MINUTES – 1 AUGUST 2016 ............... 6

9 MEMBERS QUESTIONS WITHOUT NOTICE ................................................ 6 10 PRESIDENT AND COUNCILLORS REPORTS ............................................... 6 11 BUSINESS PAPER ....................................................................................... 13

11.1 PLANT AND WORKS ....................................................................... 13 11.2 FINANCE .......................................................................................... 14

F30/2016 ACCOUNTS FOR PAYMENT ..................................................... 15 F31/2016 MONTHLY FINANCIAL STATEMENTS ..................................... 23 F32/2016 CAMP KULIN DONATION .......................................................... 56

11.3 COMMUNITY SERVICES ................................................................. 58 11.4 TOWN PLANNING ............................................................................ 58 11.5 ADMINISTRATION ........................................................................... 59

A25/2016 NATIONAL ROADS AND TRANSPORT CONGRESS ............... 65 12 MOTIONS OF WHICH NOTICE HAS BEEN GIVEN ..................................... 68 13 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL

RESOLUTION ............................................................................................... 68 A26/2016 SECONDARY ROAD FREIGHT NETWORK .............................. 69

14 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING ...................................................................................................... 79

15 CONFIDENTIAL ITEMS ................................................................................ 80 A27/2016 CEO EMPLOYMENT TERMINATION ........................................ 80

16 DECLARATION OF CLOSURE ..................................................................... 82

Shire of Victoria Plains Minutes – Ordinary Meeting of Council 17 August 2016

1 DECLARATION OF OPENING AND ANNOUNCEMENT OF VISITORS The President declared the meeting open at 2.04pm. Visitor – Mr G McGill 2 ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE GRANTED President: Cr D Lovelock West Ward Deputy President: Cr S Penn South Ward Councillors: Cr A Broadhurst East Ward Cr J Kelly West Ward Cr D Smith East Ward Cr J Corless-Crowther Central Ward Cr P Carr West Ward Apologies: Cr J Brennan Central Ward Leave of Absence: Cr N Clarke South Ward Deputy Chief Executive Officer: Mr I Graham Chief Executive Officer: Mr H Hawkins Executive Assistant: Ms S Mearns Works & Service Manager: Mr D Holland 3 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE Nil 4 PUBLIC QUESTION TIME Nil 5 APPLICATION FOR LEAVE OF ABSENCE AND DECLARATIONS OF INTEREST Nil 6 PETITIONS/DEPUTATION’S/PRESENTATION Nil


7 CORRESPONDENCE Outgoing Correspondence (since last Council meeting)

Ref Date File Addressee SubjectN/R 12/07/2016 A1.1.3 Mr David Holland Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Mr Ian Graham Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Mr Harry Hawkins Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr J Corless‐Crowther Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr P Carr Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr N Clarke Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr D Lovelock Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr J Brennan Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr A Broadhurst Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr D Smith Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr S Penn Annual Return 2015/2016N/R 12/07/2016 A1.1.3 Cr J Kelly Annual Return 2015/201631/2016 14/07/2016 D5.6 Mr M Driesen Gravel supply agreementN/R 15/07/2016 A1.1.3 Mr David Holland Annual Return 2015/2016 ‐ AcknowledgementN/R 18/07/2016 HS1.4 Mrs M Czoloszynski Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mrs J Underwood Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mrs Y Hutchison Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mr R Callaghan Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mrs H Doley Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mr R Hooper Signed Tenancy Agreement N/R 18/07/2016 HS1.4 Mr G Stewart Signed Tenancy Agreement N/R 18/07/2016 A1.1.3 Cr John Brennan Annual Return 2015/2016 ‐ Acknowledgement32/2016 18/07/2016 T5.1 Mr J Drage Road train parking ‐ CalingiriN/R 21/07/2016 A1.1.3 Mr Ian Graham Annual Return 2015/2016 ‐ AcknowledgementN/R 21/07/2016 A1.1.3 Cr J Kelly Annual Return 2015/2016 ‐ AcknowledgementN/R 21/07/2016 A1.1.3 Cr N Clarke Annual Return 2015/2016 ‐ AcknowledgementN/R 21/07/2016 A1.1.3 Cr A Broadhurst Annual Return 2015/2016 ‐ AcknowledgementN/R 21/07/2016 A1.1.3 Cr S Penn Annual Return 2015/2016 ‐ AcknowledgementN/R 21/07/2016 A1.1.3 Mr Harry Hawkins Annual Return 2015/2016 ‐ AcknowledgementN/R 22/07/2016 F1.11.2 Mogumber Progress Association Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Bolgart Sports Club Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Calingiri P & C Association Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Victoria Plains Business Builders Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Gillingarra Sports & Rec Club (x2) Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Piawaning Progress Association (x2)Community Request Budget Allocation 2016/2017N/R 22/07/2016 F1.11.2 Calingiri Football Club Community Request Budget Allocation 2016/201733/2016 27/07/2016 H2.8 MACS burgers Use of food vanN/R 1/08/2016 A1.1.3 Cr J Brennan Annual Return 2015/2016 ‐ Acknowledgement34/2016 1/08/2016 ES4.2 Greening Australia Seed Collection


Date Rcd File Number Author Company Subject13/07/2016 CA3.5 Jonathan Bailes Dept of Environment Reg Application for a licence under the EPA L8982/2016/114/07/2016 A1.1.3 David Holland Annual Return 2015/201615/07/2016 Res 8588 Samara Rogers Dept of Environment Reg Application to clear native vegetation under the EPA18/07/2016 A1.1.3 Cr J Brennan Annual Return 2015/201619/07/2016 CA1.2.2 Email Dept of Environment Reg Reminder ‐ Annual Audit Compliance Report due 30/08/201619/07/2016 CA1.2.3 Email Dept of Environment Reg Reminder ‐ Annual Audit Compliance Report due 30/08/201619/07/2016 A21472 Leah Christie McLeods Lease ‐ Five Roads Cafe20/07/2016 A20218 J Salvarinas Property Rates20/07/2016 Res 8588 Hon Mia Davies Minister for Sport & Rec Mogumber Reserve20/07/2016 F1.7.1 CEO Treasury Corporation Final payment ‐ Debenture Loan 6920/07/2016 A1.1.3 Mr Ian Graham Annual Return 2015/201620/07/2016 A1.1.3 Cr J Kelly Annual Return 2015/201620/07/2016 A1.1.3 Cr N Clarke Annual Return 2015/201620/07/2016 A1.1.3 Cr A Broadhurst Annual Return 2015/201620/07/2016 A1.1.3 Cr S Penn Annual Return 2015/201621/07/2016 CD1.1 Stan Scott Shire of Toodyay Avon Aged Housing Initiative ‐ Management/Administration Fee21/07/2016 a1.1.3 Harry Hawkins Annual Return 2015/201622/07/2016 ES4.2 Tracy Achemedei Greening Australia Seed Collection25/07/2016 CA5.3.1 Andrew Watson Dept of Agriculture Notice of Intention to Pump ‐ Piawaning 29/07/2016 H1.1 Tarun Weeramanth Dept of Health Public Health Act 20163/08/2016 Res 8588 Hon Terry Redman Minister for Regional Development Management of Mogumber Reserve 3/08/2016 F1.6.2 Martyn Lyons Australian Taxation Office Unimproved land GST concessions3/08/2016 A2.19.3 CS Legal SOVP V Alpha Bauxite Pty Limited ‐ inactive case list3/08/2016 F1.7.1 Richard McKenzie Treasury Corporation Loan audit confirmation for period a July 2015 to 30 June 2016

Incoming Correspondence (since last Council meeting)


8 CONFIRMATION OF MINUTES 8.1 Confirmation of Minutes – 20 July 2016 RESOLUTION 167/2016 Moved: Cr S Penn Seconded: Cr A Broadhurst That the Minutes of the Ordinary Meeting held 20 July 2016 be confirmed as a true and correct record of proceedings.

Motion Put and Carried: 7/0 8.2 Business Arising from Minutes – 20 July 2016 The CEO confirmed that the Department of Lands has been contacted with regards to Lot 100 Mogumber. 8.3 Confirmation of Minutes Special Council Meeting – 1 August 2016 RESOLUTION 168/2016 Moved: Cr S Penn Seconded: Cr P Carr That the Minutes of the Special Council Meeting held 1 August 2016 be confirmed as a true and correct record of proceedings.

Motion Put and Carried: 7/0 8.4 Business Arising from Minutes – 1 August 2016 Nil 9 MEMBERS QUESTIONS WITHOUT NOTICE Nil 10 PRESIDENT AND COUNCILLORS REPORTS Cr S Penn

• Cr Penn reported that the Shire had purchased three copies of Michael Crosslands book – ‘Kids Don’t get Cancer’ for the 3 Shire libraries.

• Cr Penn asked whether Shire logo survey results included those obtained via placement of survey at Bolgart Traders. CEO confirmed these opinions were included in report.

• Cr Penn asked whether the SLIP program had been received from the Department of Lands and the Rates Officer can now access.

• Cr Penn asked whether a Surveyor had been hired to survey industrial blocks in Bolgart. The CEO confirmed that a purchase order had been raised for works to be conducted by a Surveyor. The CEO also advised that the information bay will be surveyed but as the Shire does not own the land, no further action can be taken until the land has been purchased (by the Shire).


Local Government Convention 2016 Report by attendee, Councillor Pauline Carr

Changing the Face of Tourism

• Tourism in WA = $9.3 billion economic value at present and $12 billion by 2020. Also 97,000 jobs currently and 1 billion in taxation revenue. Average 1/15 people in a Shire are visitors.

• Tourism WA (State Govnt Agency responsible for promoting Western Australia as an extraordinary holiday destination. See Experience Extraordinary advertising. Our Shire falls under the Experience Perth marketing, which seems odd. VP Shire needs to fall under another region such as Avon or Northern Valleys I believe.

• Currently focusing on user generated content in the digital age – Instagram with the hash tag #justanotherdayinWA.

• Large focus on an experience – Experiences in our Shire could include the Mogumber Rodeo (country experience for city slickers or overseas tourists) or New Norcia (Australia’s only Monastic Town)

• Tourism Council WA - member based organisation providing industry representation, events & development. Have launched a series of TV adverts showing how tourism helps provide jobs. http://www.tourismworks.com.au/

• Visitor Centres need to be accredited with the “I” symbol. Important as 75% of visitors plan to go to a visitor centre. Some Shire’s implement a local business levy to help fund the visitor centres. Also consider a ‘pop up visitor centre’ that can be taken to events.

• It’s important to promote the destination or event. E.g. tourists want to visit Dongara and will search that name. They don’t know what the Shire of Irwin is. Tourist will also spend the majority of their money on the journey to a destination.

• Make sure you market your event during the event – if you were blindfolded and dropped into your event, would someone know where they are.

• During the public question time I asked the panel for advice on getting community run events off the ground. There needs to be a balance between empowering the community to run the event and managing the local govnt regulations required. The events are important for the shire’s tourism prospective but can be very time absorbing for local govnt to manage. Nicole Nelson, Manager of Community Capacity Shire of Irwin contacted me after the event and provided copies of their event management strategy, event package, application forms & checklists (will forward to CEO & CDO). Stan Scott CEO of Toodyay Shire also suggested I contact Deb Andrijich from their Shire, who is experienced in managing such events for their Shire. Cr Tom Oversby from Shire of Boyup Brook talked to me about the wonderful Tourism impact the Harvey Dickson Rodeo has on their Shire. Also mentioned the issue of Grey Volunteers – average age of volunteers is getting older, not many young volunteers. He was impressed at the youth focus of the NYE Rodeo volunteers. Michael Collins from Caravan WA was also interested to hear about the Rodeo Event. He was aware of our caravan parks such as Calingiri, through the caravan industry association signs – welcoming recreational vehicles.


I. Leading on the Edge Rachel Robertson – Antarctic Expedition Leader

• Rachel was the youngest leader of 18 people during 12 months at the

Antarctic Davis Base Station. For 9 months over winter not even the best equipment on earth can get people in & out.

• When recruiting the crew, they search for qualities such as empathy, resilience, integrity. You can teach the technicalities but you can’t learn how to be a leader in 3 months. The must recruit leaders.

lessons learnt during these intense expeditions can be used in many elements of life

• Respect trumps harmony every time. It needs to be common respect, not

just respect for a role. However if you focus on harmony only, you won’t get innovation.

• Inspire – Find a reason to celebrate. Turn moments into momentum. Every job has an “Antarctic winter” when things can become mundane. Events are very important for communities, providing something to work towards and look forward to.

• Integrity – No Triangles. You don’t speak to him about me and I don’t speak to her about you. Direct conversation builds trust. Stop the behaviour called answer shopping. Rachelrobertson.com/no-triangles

• Collaboration – Protect the tribe so the individual thrives. An individual can only survive through teamwork.

• A leader needs to look after even the little things as they can become big things in a pressure cooker environment. Every workplace has a war over something small. At the base station it was over the cooking of bacon to a preferred crispiness = Bacon Wars. In many Australian workplaces leaving coffee cups dirty in the lunch room is a Bacon War. It implies one person’s time is more important than another’s.

• The greatest quality of a leader is SELF AWARENESS. Knowing your action and words have an impact on others.

Other meetings Cr Carr also attended:

• Public meeting relating to the establishment of a chicken farm in Mogumber • A Councillor training session on the Disclosure of Gifts by Council members


Local Government Convention 2016 Report by attendee, Councillor Andrew Broadhurst

Emergency Management Report (let the locals lead), based on feedback and growing need. Steve Joski speaker 1 points of interest

• Disasters are an irrefutable fact of life in Australia. • Recovery and how we are now talking about it whereas before it was put the

fires out and that's it. • One in three will experience natural disasters.

Some of the lessons they have learnt are the length of time after recovery has taken place. eg after the media has left (a quote from Dr Rob Gordon )is it takes years it is not linear and can go forward and back. Three key areas in an emergency management situation:

• Develop a plan: and have the intention to develop it. • Make a decision: but a actively listen to the people who are against it so you

make the right decision. • Lead with empathy: disaster has destroyed the box so think outside the box

(quote from Christchurch NZ) Ian Mc Cabe CEO Wyalkatchem speaker 2 Some of the problems that can be encountered: Finance can be a huge problem in a local emergency. Where to source and obtain it whether it be local, state, or federal. Who covers what and where? The need to lead change (even though we don't like it). We will have to in an emergency! Areas of self regard ie: where people think they are worth more than they are. Myra Giardini Mandurah speaker 3 A few ideas that their Shire has proceeded to take on board. They have a shared responsibility for all workers and staff and they need to be informed that this will occur if a disaster happens. Any new employee will be informed of the policies and procedures and this will be part of their new contract which they will sign and be part of in the case of an emergency situation they know what to do and have a copy of the book with the procedures.


Training of staff ie: office staff on how to set up a rec centre for evacuation centre if needed. Emergency management test ie ( SMS for communication test).


Local Government Convention 2016 Report by attendee, Councillor David Lovelock (President)

Convention keynote address from Sir Robin Wales, Mayor of Newham (eastern part of Greater London) once an area of poor housing, docks, and slums is now a vibrant place to live, work and run businesses. Some of his comments:- Local Governments need to be led by community engagement - set bold ideas / programs that deliver vision - to ensure ALL residents get benefit of investments Local Government needs to help people to help themselves. Help people make a difference to THEIR lives - not just rely on Local Government - focus on people's capacity. His commitment to giving young people the best chance in life starts young - free school meals to all primary school kids - a free musical instrument to every child - teach chess - give them a chance to enjoy something and do things TOGETHER. If land and transport is available "stuff will happen" - ensure value for money with investments by testing against evidence and refuse to be held hostage by conventional wisdom. They invest to achieve a profit e.g. invest in houses and small business that is part owned by Local Government and part by the workers. Resilience relies on economic stability, skills, aspirations, and strong networks. Local means LOCAL - his words to higher govts "leave us alone to do what we see is needed". Robins Local Government is big (2 million people) but he says the ideas he has used can apply to all Local Governments. Inclusive communities - changing lives People with disabilities need access and INCLUSIVENESS - Fairness in employment is an issue - the interview process works against them - fear to apply is the main issue. Australia does poorly with regard to employing people with a mental or physical disability - 28th out of 29 OECD countries - since 1995 some 2.2 million new jobs but the total number of disabled employed has decreased. Local Government has a very diverse range of roles and could/should take a leadership role in disabled employment. Australia's not for profit sector employs 920,000 - the disability sector employs 600,000 with a turnover of $52 b.


NDIS (national disability insurance scheme) Shire of Manjimup NDIS pilot program is extended for another year - they received $2.2 million to provide better facilities for the disabled which provided the set up a Wellness and Respite Centre. Under NDIS all will have an individual plan for them - $22b invested in the scheme - NDIS is about giving control to the individual which may differ from what HACC service providers are happy with what they have done before - changes to HACC will occur - consultation is the only way forward . Improvements for physically disabled access are improving, but still things like the need for seats in customer service areas, web site for visually impaired etc needs improvement. It was mentioned that the new sports stadium will be very inclusive for disabled. Local Government needs to be fair and inclusive and not only concentrate on physical access. Other meetings Cr Lovelock also attended:

• The DFES National Medal Awards event at New Norcia • AROC meeting at which the following was discussed:

Wheatbelt Community Radio Statement funding Regional Recreation Strategy Cunderdin alternative airport available in case of emergencies at the

Perth Airport RESOLUTION 169/2016 Moved: Cr J Kelly Seconded: Cr S Penn That Council break for afternoon tea 3.05pm.

Motion Put and Carried: 7/0 Meeting resumed at 3.45pm.


11 BUSINESS PAPER 11.1 Plant and Works 11.2 Finance 11.3 Town Planning 11.4 Administration 11.1 PLANT AND WORKS All Plant and Works items are dealt with in the Works and Services agenda. RESOLUTION 170/2016 Moved: Cr J Kelly Seconded: Cr S Penn That resolutions 162/2016 to 165/2016 be endorsed from the minutes of the Works and Services Committee Meeting held at 11.00am on Wednesday 17 August 2016.

Motion Put and Carried: 7/0


11.2 FINANCE RESOLUTION 171/2016 Moved: Cr J Kelly Seconded: Cr S Penn That the endorsement of resolutions 161/2016 to 162/2016 from the minutes of the Audit Committee Meeting held on Wednesday 17 August 2016 be held over until the September 2016 Council meeting.



F30/2016 ACCOUNTS FOR PAYMENT FILE REFERENCE F1.8.4 REPORT DATE 9 August 2016 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Creditor and Payroll Payments PURPOSE OF REPORT To present to Council the list of payments made during July 2016. BACKGROUND As per Local Government (Finance) Regulations 13, each month Council is to be advised of all payments made from the municipal and trust bank accounts for the period since the last Council meeting. COMMENT Each month Council is to be advised of payments made during the preceding month; the amount, payee, date and reason for payment. POLICY REQUIREMENTS Policy 6.5.1 (b) and (c) refers: The Chief Executive Officer and in their absence the Deputy Chief Executive Officer/Finance and Administration Manager are authorised to allow all creditors to be paid according to their trading terms and for payments to be endorsed by Council after payment rather than approved by Council prior to payment. All payments made prior to the meeting shall be presented to Council for endorsement or approval of payment. LEGISLATIVE REQUIREMENTS In accordance with Local Government (Finance) Regulations Item 13 the Chief Executive Officer is to provide a list of accounts paid from the Municipal fund or Trust fund, a list of all accounts paid each month showing for each account paid: a. The Payee’s Name b. The amount of the payment c. The date of the payment d. Sufficient information to identify the transaction And that this list is to be presented to the Council at the next ordinary meeting of Council after the list is prepared.


STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”

Environment There are no known significant environmental implications associated with this proposal.

Economic There are no known significant economic implications associated with this proposal.

Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS All payments are within the confines of the Councils adopted budget. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 172/2016 Moved: Cr J Kelly Seconded: Cr P Carr 1. That the payments made during July 2016 from the Municipal Bank Account as per the attached listing amounting to $367,635.75 be endorsed: Creditor EFT Payments $ 218,244.66 Creditor Cheque Payments $ 19,660.10 Direct Debit Payments $ 48,126.43 Payroll Payments $ 81,624.56 TOTAL $ 367,635.75



F31/2016 MONTHLY FINANCIAL STATEMENTS FILE REFERENCE F1.3.3 REPORT DATE 9 August 2016 APPLICANT/PROPONANT Nil OFFICER DISCLOSURE OF INTEREST Nil PREVIOUS MEETING REFERENCES Nil AUTHOR Ian Graham – DCEO/Finance and

Administration Manager ATTACHMENTS Monthly Financial Statements PURPOSE OF REPORT That the following statements and reports for the month ended 31 July 2016 be received. BACKGROUND Under the Local Government (Financial Management) Regulations 1996 the Council is to prepare financial reports outlining the financial operations at the previous month end date. Listed below is a compilation of the reports that will meet compliance, these are listed in Sections and the relevant regulations below. Monthly Financial Statement reports Section 6.4 of the Local Government Act and Regulation 34.1 of the (Financial Management) Regulations requires a Local Government to prepare each month a statement of financial activity reporting on the sources and application of funds, as set out in the annual budget containing the following details: • Annual budget estimates; • Budget estimates to the end of the month to which the statement relates

(known at YTD Budget); • Actual amounts of expenditure, revenue and income to the end of the month to

which the statement relates (known as YTD Actuals); • Material variances between the comparatives of Budget v’s Actuals; • The net current assets (NCA) at the end of the month to which the statement

relates. Regulation 34.2 – Each statement of financial activity must be accompanied by documents containing: • An explanation of the composition of the net current assets of the month to

which it relates, less committed assets and restricted assets containing the following detail:

An explanation of each of the material variances; Such other supporting information as is considered relevant by the Local

Government.


Regulation 34.3 – The information in a statement of financial activity may be shown: • According to nature and type classification • By program; or • By business unit Each financial year a Local Government is to adopt a % value, calculation in accordance with AAS5, to be used in reporting material variances. COMMENT The monthly financial report for July 2016 is therefore presented to Council showing monthly income and expenditure to date and comparative year to date budget and annual budget figures. POLICY REQUIREMENTS Nil LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- Strategy 4.3.1 “Maintain/retain full compliance with statutory obligations”



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No


RESOLUTION 172/2016 Moved: Cr J Kelly Seconded: Cr D Smith That the following statements and reports for the month ended 31 July 2016 be received: Income Statement by Program ................................................................................. 26 Statement of Financial Activity ................................................................................. 27 Report on Significant Variances ............................................................................... 29 Composition of Net Current Asset Position .............................................................. 31 Income and Expenditure Detail by Program ............................................................. 32 Capital Expenditure Report ...................................................................................... 43 Investments Report .................................................................................................. 51 Bank Reconciliation Report ...................................................................................... 52 Outstanding Rates Report ........................................................................................ 54 Outstanding Debtors Report ..................................................................................... 55



Income Statement by Program

For the period ending 31st July 2016

YTD Actual YTD Budget

Current Budget

Original Budget

$ $ $ $

Operating IncomeGeneral Purpose Funding (3,307) 3,459 3,355,935 3,355,935Governance 190 350 7,225 7,225Law, Order and Public Safety 8,111 9,653 43,459 43,459Health 78 161 2,483 2,483Education & Welfare 0 0 0 0Housing (82,461) 5,514 1,026,212 1,026,212Community Amenities 10,801 79,829 96,461 96,461Recreation & Culture 222 1,536 32,051 32,051Transport 256,857 354 1,079,301 1,079,301Economic Services 2,575 2,607 31,317 31,317Other Property & Services 4,741 2,986 41,863 41,863

197,807 106,449 5,716,307 5,716,307

Operating ExpenditureGeneral Purpose Funding (25,607) (22,001) (273,021) (273,021)Governance (39,948) (36,479) (443,572) (443,572)Law, Order and Public Safety (31,571) (37,285) (331,324) (331,324)Health (9,743) (8,991) (153,005) (153,005)Education & Welfare (3,808) (3,212) (41,863) (41,863)Housing (11,374) (20,435) (217,728) (217,728)Community Amenities (18,187) (32,120) (400,447) (400,447)Recreation & Culture (45,234) (58,288) (579,479) (579,479)Transport (132,862) (257,319) (2,989,076) (2,989,076)Economic Services (26,380) (15,692) (168,949) (168,949)Other Property & Services (929) (1,350) (19,230) (19,230)

(345,644) (493,172) (5,617,694) (5,617,694)

Interest on BorrowingsGovernance 0 0 0 0Housing 0 0 0 0Recreation & Culture 2,411 0 (20,133) (20,133)

2,411 0 (20,133) (20,133)

Net Operating Result $ (145,426) (386,723) 78,480 78,480


Income Statement by Nature and Type

YTD Actual Current Budget

Original Budget

$ $ $

REVENUES FROM ORDINARY ACTIVITIESRates 0 2,334,121 2,334,121Grants and Subsidies - Operating 7,027 1,032,755 1,032,755Fees and Charges 8,205 176,345 176,345Interest Earnings (32,635) 107,000 107,000Other Revenue (17,722) 63,538 63,538

(35,125) 3,713,759 3,713,759

EXPENSES FROM ORDINARY ACTIVITIESEmployee Costs (126,893) (1,268,762) (1,268,762)Materials and Contracts (56,217) (1,230,857) (1,230,857)Utilities (2,790) (78,900) (78,900)Depreciation 0 (2,529,710) (2,529,710)Interest Expenses 2,411 (22,303) (22,303)Insurance (120,262) (183,080) (183,080)Other Expenditure (39,482) (321,715) (321,715)

(343,233) (5,635,327) (5,635,327)(378,358) (1,921,568) (1,921,568)

Grants and Subsidies - Non-Operating 232,932 2,043,048 2,043,048Profit on Asset Disposals 0 6,000 6,000Loss on Asset Disposals 0 (49,000) (49,000)

NET RESULT (145,426) 78,480 78,480



Statement of Financial Activity

Continued overleaf

YTD Actual YTD Budget Current Budget

Original Budget

$ $ $ $Operating IncomeGeneral Purpose Funding (3,307) 3,459 3,355,935 3,355,935Governance 190 350 4,725 4,725Law, Order and Public Safety 8,111 9,653 43,459 43,459Health 78 161 2,483 2,483Education & Welfare 0 0 0 0Housing (23,793) 5,514 126,212 126,212Community Amenities 10,801 79,829 76,461 76,461Recreation & Culture 222 1,536 32,051 32,051Transport (24,743) 354 5,253 5,253Economic Services 2,575 2,607 31,317 31,317Other Property & Services 4,741 2,986 41,863 41,863

Sub Total (25,125) 106,449 3,719,759 3,719,759

Operating ExpenditureGeneral Purpose Funding (25,607) (22,001) (273,021) (273,021)Governance (39,948) (36,479) (441,072) (441,072)Law, Order and Public Safety (31,571) (37,285) (331,324) (331,324)Health (9,743) (8,991) (153,005) (153,005)Education & Welfare (3,808) (3,212) (41,863) (41,863)Housing (11,374) (20,435) (217,728) (217,728)Community Amenities (18,187) (32,120) (400,447) (400,447)Recreation & Culture (42,824) (58,288) (599,612) (599,612)Transport (132,862) (257,319) (3,038,076) (3,038,076)Economic Services (26,380) (15,692) (168,949) (168,949)Other Property & Services (929) (1,350) (19,230) (19,230)

Sub Total (343,233) (493,172) (5,684,327) (5,684,327)

Grants for the Development of AssetsGeneral Purpose Funding 0 0 0 0Law, Order and Public Safety 0 0 0 0Housing (58,668) 0 900,000 900,000Community Amenities 0 0 20,000 20,000Recreation & Culture 0 0 0 0Transport 281,600 0 1,123,048 1,123,048

222,932 0 2,043,048 2,043,048Net Operating Result (145,426) (386,723) 78,480 78,480

Capital IncomeProceeds from the Sale of Assets 0 0 222,000 222,000Transfer from Reserves 0 0 212,760 212,760Proceeds from New Loans 0 0 175,000 175,000Self-Supporting Loan Principal Income 0 0 15,212 15,212

Sub Total 0 0 624,972 624,972



Statement of Financial Activity cont...

Capital ExpenditureGovernance 0 0 (203,735) (203,735)Law, Order and Public Safety 0 0 0 0Education & Welfare 0 0 0 0Housing (171) 0 (1,057,500) (1,057,500)Community Amenities (21,503) (20,000) (220,750) (220,750)Recreation & Culture 0 0 (5,200) (5,200)Transport 0 0 (1,485,076) (1,485,076)Economic Services 0 0 0 0Other Property & Services 0 0 (572,500) (572,500)Transfer to Reserves (3) 0 (34,000) (34,000)Self Supporting Loan 0 0 0 0Repayment of Loans 0 0 (48,511) (48,511)

(21,678) (20,000) (3,627,272) (3,627,272)

Total Operating + Non-Operating (167,103) (406,723) (2,923,820) (2,923,820)

Adjust Non-Cash itemsDepreciation 0 0 2,529,710 2,529,710Movement in Self Supporting Loans 0 0 0 0Provisions 0 0 0 0P/L on Sale of Assets 0 0 43,000 43,000Surplus / Deficit B/fwd 421,481 421,481 351,110 351,110Closing Surplus (Deficit) c/f: 254,378 14,758 (0) (0)


Report on Significant Variances

YTD Var Timing(T) or$ Permanent (P)

Operating Income

General Purpose FundingInterest Income under budget YTD (6,568) UNFAV T

Housing - Council StaffInterest under budget YTD (29,026) UNFAV P

Community AmenitiesRefuse Charges under budget YTD (49,500) UNFAV TSewerage Charges under budget YTD (20,000) UNFAV T

TransportReimbursements under budget YTD (25,097) UNFAV T

Operating Expenditure

Law, Order & Public SafetyBushfire Brigades/Animal Control Expenses under budget YTD (5,714) FAV T

HousingStaff Housing under budget YTD (6,414) FAV TAged Person Housing under budget YTD (3,420) FAV T

Community AmenitiesSanitation (Tip Maintenance) under budget YTD (5,852) FAV TDepreciation - Community Amenities under budget YTD (5,004) FAV T

Recreation & CulturePublic Halls operating expenditure under budget YTD (5,667) FAV TOther Recreation & Sport under Budget YTD (9,593) FAV T

TransportMisc Road Maintenance over Budget YTD 14,098 UNFAV TBitumen Maintenance under budget YTD (6,092) FAV TMaintenance Grading over Budget YTD 30,161 UNFAV TDrainage Maintenance over budget YTD 7,438 UNFAV TInfrastructure Depreciation under budget YTD (149,552) FAV T

Economic ServicesTourism/Area Promotion over Budget YTD 5,348 UNFAV TNoxious Weed & Pest Control expenses over budget YTD 5,436 UNFAV T

Capital Grants / Income

HousingR4R CLGF Grant under budget YTD (58,668) UNFAV P

TransportRRG Grants over budget YTD 281,600 FAV T

Report on Significant Variances Greater than 10% or $5000 For the period ending 31st July 2016


Composition of Net Current Asset Position

Shire of Victoria Plains

Statement of Financial Activity

Composition of Net Current Asset Position

Current Assets$

Cash - Unrestricted 97,405Cash - Restricted 914,725Receivables 402,685Inventories (6,251)

Total Current Assets 1,408,564

Less Current Liabilities

Payables (239,460)Accrued Salaries & Wages 0Current portion of Leave Provisions (155,860)Provisions and Borrowings 291

Total Current Liabilities (395,030)

Net Current Assets Position 1,013,534

Less Cash Restricted - Reserves 914,725Less Provisions and Borrowings (155,570)

Closing Available Funds 254,378

Financial Ratios in Relation to YTD Figures

Current Ratio

Current Assets - Restricted Assets 493,839 1.25Current Liabilities 395,030

Quick Ratio

Current Assets -(Restricted Assets + Inventories)Current Liabilities

500,090 1.27395,030

A quick ratio of greater than 2 is desirable in order for a local government to meet its shortterm commitments and to meet any contingencies.



Income and Expenditure Detail by Program

Shire of Victoria PlainsMonthly Report at as :

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget Original Budget

General Purpose Funding $ $ $ $Rates 10300 Rates Income 0 0 (2,271,621) (2,271,621)

10315 Administrative Fees & Charges ( 60) 0 (4,000) (4,000)20300 Rates Collection 151 16 9,200 9,200Total Rates Income / Expenditure 91 16 ( 2,266,421) ( 2,266,421)

General Purpose Grants 10325 General Purpose Grants 0 0 (964,800) (964,800)Total General Purpose Grants 0 0 ( 964,800) ( 964,800)

Other General Purpose Income 10310 Ex Gratia Rates 0 0 (62,500) (62,500)10320 Interest Income 3,610 (2,958) (47,000) (47,000)10395 Administration Income - Allocated ( 242) (501) (6,014) (6,014)20310 Admin Expenditure Reallocated 25,456 21,985 263,821 263,821Total Other General Purpose Income / Expenditure 28,823 18,526 148,306 148,306

Total General Purpose Funding $ 28,914 18,542 ( 3,082,915) ( 3,082,915)

31/07/2016


Shire of Victoria PlainsMonthly Report as at:

Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current

BudgetOriginal Budget

Goveranance $ $ $ $

Members Of Council 10420 Contributions And Donations 0 0 0 010495 Admin Income Allocated ( 190) (393) (4,725) (4,725)

Members Of Council Operating Income (190) (393) (4,725) (4,725)

20401 Member'S Expenses 1,509 0 19,000 19,00020402 Member'S Allowances 0 0 75,625 75,62520403 Election Expenses 0 0 3,000 3,00020404 Conferences & Seminars - Local Government Week 3,463 6,000 21,000 21,00020405 Conferences & Seminars - Councillor Training 1,209 0 7,000 7,00020406 Meeting Costs 325 500 6,000 6,00020407 Delivering Agendas 0 120 1,459 1,45920408 Sundry 8,367 7,586 17,950 17,95020409 Public Relations 0 0 60,250 60,25020411 Insurance 5,075 5,000 5,000 5,00020412 Strategic Plan 0 0 20,000 20,00020420 Admin Expenditure Allocated 20,000 17,273 207,288 207,288

Members of Council Operating Expenditure 39,948 36,479 443,572 443,572Total Members of Council 39,758 36,086 438,846 438,846

Administration 10430 Reimbursements 0 (645) (8,250) (8,250)10431 Commissions ( 844) (1,250) (15,000) (15,000)10432 Administration Charges ( 194) (126) (1,525) (1,525)10433 Sundry Income 0 (83) (1,000) (1,000)10434 Rounding ( 0) 0 0 010496 Admin Income Reallocated 1,037 2,147 25,775 25,775

Administration Operating Income 0 43 0 0

10490 WDV on Assets Sold 0 0 75,000 75,00016001 CEO Vehicle - Sale Proceeds 0 0 (45,000) (45,000)16002 DCEO Vehicle - Sale Proceeds 0 0 (32,500) (32,500)

Administration (Profit) / Loss on Sale of Assets 0 0 (2,500) (2,500)

31/07/2016





Goveranance $ $ $ $

31/07/2016

Administration 20430 Salaries & Wages 40,174 46,712 607,274 607,27420431 CEO Package 849 4,582 37,300 37,30020432 DCEO Package 1,074 5,510 36,450 36,45020433 Other Staff Costs 2,513 8 6,700 6,70020435 Computing 21,420 24,291 88,000 88,00020436 Insurance 27,563 23,632 47,265 47,26520437 Staff Recruitment 0 0 14,850 14,85020438 Staff Training 894 41 25,000 25,00020439 Office Building - Operating 362 874 12,510 12,51020440 Office Building & Surrounds Maintenance B001 Admin Office Building Maintenance 1,496 2,885 20,394 20,39420440 Office Building & Surrounds Maintenance G001 Admin Buldg Ground Maintenance 396 1,643 19,722 19,72220441 Minor Office Equipment 0 0 5,000 5,00020442 Office Consumables 0 66 800 80020443 Telephone 802 993 11,920 11,92020444 Postage 0 353 4,250 4,25020445 Other Office Expenses 11,412 18,033 135,100 135,10020446 Bank Merchant Fees 125 500 6,000 6,00020447 Bank Charges 31 125 1,500 1,50020448 Audit Fees 0 0 16,500 16,50020449 Occupational Health & Safety 0 20 6,750 6,75020450 Write-Offs 0 0 250 25020481 Depreciation Expense 0 2,259 27,125 27,12520490 Administration Expenditure - Reallocated ( 109,112) (132,527) (1,130,660) (1,130,660)

Administration Operating Expenditure 0 0 0 0

40004 Ceo Vehicle Replacement 0 0 65,000 65,00040005 Dceo Vehicle Replacement 0 0 47,500 47,50040278 Community / Admin Pool Vehicle 0 0 20,000 20,00040069 Computing upgrade software & hardware 0 0 28,000 28,00040279 Upgrade A/C Council Chambers 0 0 8,000 8,00040280 ATM Installation 0 0 10,400 10,40040259 Admin. Customer Carpark Upgrade 0 0 15,000 15,00040074 OHS Upgrades 0 0 9,835 9,835

Total Governance/Administration Capital Expenditure 0 0 203,735 203,735

Total Administration 0 43 201,235 201,235Total Governance $ 39,758 36,129 640,081 640,081



Sub-Programme Description COA Description Job Description YTD Actual YTD Budget

Current Budget

Original Budget

Law, Order & Public Safety $ $ $ $

Fire Prevention 10510 Operating Grant 0 (9,363) (37,455) (37,455)10511 Contributions And Donations ( 7,000) 0 0 010512 Fire Prevention Infringements 0 (41) (500) (500)10513 Insurance claims Received 0 0 0 0

Fire Prevention - Operating Income (7,000) (9,404) (37,955) (37,955)

20500 Fire Prevention 13,551 13,483 54,794 54,79420509 Sandlewood Farm Fire Expenses 99 41 500 50020512 Depreciation Expense 0 340 4,088 4,088

Fire Prevention - Operating Expenditure 13,650 13,864 59,382 59,382

Bush Fire Brigades 16003 DFES Capital Grant - Fire Tender Replacement 0 0 0 0Bushfire Brigades - Capital Income 0 0 0 0

20510 FESA Fire Truck Expenses 10,348 11,216 134,600 134,60020511 Fire Stations B002 Calingiri Freemason'S Building Maint 522 1,757 15,649 15,64920511 Fire Stations B003 Bolgart Fire Station 65 75 210 21020511 Fire Stations B004 Mogumber / Gillingarra Fire Station 65 75 350 35020511 Fire Stations B005 Yerecoin Fire Station 74 75 150 15020511 Fire Stations B006 New Norcia Emergency Services Building 284 300 1,100 1,100

Bush Fire Brigades - Operating Expenditure 11,359 13,498 152,059 152,059

Total Fire Prevention 18,009 17,958 173,486 173,486

Animal Control 10520 Animal Infringements ( 400) (83) (1,000) (1,000)10522 Licensing ( 187) 0 (2,500) (2,500)20520 Animal Compound 201 2,761 33,178 33,17820521 Dog Licensing 0 0 250 250

Total Animal Control (386) 2,678 29,928 29,928

Other Law, Order And Public Safety 10530 Other Income ( 464) 0 0 010535 Infringements 0 (41) (500) (500)10590 (Profit) /Loss on Sale of Assets 0 0 0 010595 Administration Income - Allocated ( 60) (125) (1,504) (1,504)

Other Law Order & Public Safety - Operating Income (524) (166) (2,004) (2,004)

20530 Emergency Services 0 0 500 50020533 Community Emergency Services Manager 0 1,666 20,000 20,00020590 Administration Cost Allocated 6,361 5,496 65,955 65,955

Other Law Order & Public Safety - Operating Expenditure 6,361 7,162 86,455 86,455

40228 Calingiri Fire Tender (DFES replacement) 0 0 0 040229 Yerecoin/Piawaning Fire Tender (DFES replacement) 0 0 0 0

0 0 0 0

Total Other Law Order & Public Safety 5,837 6,996 84,452 84,452

Total Law, Order & Public Safety $ 23,460 27,632 287,866 287,866

31/07/2016




Current Budget

Original Budget

Health $ $ $ $

Preventative Services - Administration & Inspection 10710 Fees & Charges 0 0 (550) (550)Administration & Inspection - Operating Income 0 0 (550) (550)

20704 Health Administration 1,560 1 15,017 15,017Administration & Inspection - Operating Expenditure 1,560 1 15,017 15,017

Total Administration & Inspection 1,560 1 14,467 14,467

Preventative Services - Pest Control 20710 Mosquito Control 0 0 19,590 19,59020711 Fogging Mosquitos 0 1,908 32,899 32,899

Total Pest Control 0 1,908 52,489 52,489

Preventative Services - Other 20720 Analytical Expenses 0 0 500 500Total Preventative Services - Other 0 0 500 500

Other Health 10750 Ambulance Reimbursements 0 0 0 010795 Administration Income - Allocated ( 78) (161) (1,933) (1,933)

Other Health - Operating Income (78) (161) (1,933) (1,933)

20731 Reimbursable Expenditure 0 16 200 20020790 Admin Expenditure - Allocated 8,183 7,066 84,799 84,799

Other Health - Operating Expenditure 8,183 7,082 84,999 84,999Total Other Health 8,106 6,921 83,066 83,066

40233 Mosquito Fogger 0 0 0 0Total Health Capital Expenditure 0 0 0 0

Total Health $ 9,666 8,830 150,522 150,522

31/07/2016


Shire of Victoria PlainsMonthly Report as at: 31/07/2016

Sub-Programme Description COA Description Job Description YTD

ActualYTD

BudgetCurrent Budget

Original Budget

Education & Welfare $ $ $ $Education & Welfare Operating Income 0 0 0 0

Education 20800 School Programs and Improvements 75 31 4,319 4,31920801 Sponsorships & Prizes 0 0 2,500 2,50020802 Administration Expenditure Allocated 0 0 0 020803 Bolgart Playgroup - Maintenance 1,327 331 831 831

Education & Welfare Operating Expenditure $ 1,402 362 7,650 7,650

Community DevelopmentCommunity Development Operating Income 0 0 0 0

20804 Community Development Officer (Shared) 2,406 2,850 34,213 34,213Community Development Operating Expenditure $ 2,406 2,850 34,213 34,213

Total Education & Welfare $ 3,808 3,212 41,863 41,863


Shire of Victoria PlainsMonthly Report as at : 31/07/2016



Housing $ $ $ $Housing - Council Staff 10910 Staff Housing - 44 Edmonds Street ( 480) (520) (6,240) (6,240)

10912 Staff Housing - 12 Harrington Street ( 720) (650) (7,800) (7,800)10913 Staff Housing - 16 Yulgering Street ( 880) (953) (11,440) (11,440)10914 Staff Housing - 13 Lambert Cres 0 0 0 010915 Staff Housing - 7 Harrington Street ( 400) (433) (5,200) (5,200)10916 Staff Housing - 15 Lambert Cres 0 0 0 010917 Misc Income Staff Housing 0 (250) (3,000) (3,000)

Staff Housing - Operating Income (2,480) (2,806) (33,680) (33,680)

20900 Staff Housing Operating Expenditure 2,171 5,923 36,749 36,74920901 Staff Housing Building & Surrounds Maintenance H002 12 Harrington Street 0 1,095 16,738 16,73820901 Staff Housing Building & Surrounds Maintenance H003 13 Lambert Cres 0 1,207 17,278 17,27820901 Staff Housing Building & Surrounds Maintenance H004 15 Lambert Cres 919 295 7,076 7,07620901 Staff Housing Building & Surrounds Maintenance H005 44 Edmonds Street 0 803 13,886 13,88620901 Staff Housing Building & Surrounds Maintenance H006 16 Yulgering Road 0 345 6,361 6,36120901 Staff Housing Building & Surrounds Maintenance H007 7 Harrington Street 472 308 9,635 9,635

Staff Housing - Operating Expenditure 3,562 9,976 107,723 107,723

Staff Housing - Capital Expenditure 0 0 0 0

Total Staff Housing 1,082 7,170 74,043 74,043

Housing - Aged Persons 10920 Calingiri Aged Person Units - Unit 1 ( 400) (433) (5,200) (5,200)10921 Calingiri Aged Person Units - Unit 2 ( 480) (433) (5,200) (5,200)10922 Calingiri Aged Person Units - Unit 3 ( 413) (433) (5,200) (5,200)10923 Calingiri Aged Person Units - Unit 4 ( 464) (433) (5,200) (5,200)10930 Bolgart Aged Person Units - Unit 1 ( 462) (433) (5,200) (5,200)10931 Bolgart Aged Person Units - Unit 2 ( 480) (433) (5,200) (5,200)10932 R4R CLGF Grant 58,668 0 (900,000) (900,000)10935 Interest 29,026 0 (60,000) (60,000)

Aged Person Housing - Operating Income 84,995 (2,598) (991,200) (991,200)





Housing $ $ $ $Housing - Aged Persons 20902 Calingiri Aged Person Units Operating Expenditure 1,166 3,049 18,457 18,457

20903 Calingiri Aged Person Units Maintenance APC Aged Persons Units Calingiri 22 0 0 020903 Calingiri Aged Person Units Maintenance APC1 Aged Person Unit 1 - Calingiri 0 35 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC2 Aged Persons Units Calingiri 0 35 3,427 3,42720903 Calingiri Aged Person Units Maintenance APC3 Aged Persons Units Calingiri 0 33 3,083 3,08320903 Calingiri Aged Person Units Maintenance APC4 Aged Person Unit 1 - Calingiri 187 33 3,083 3,08320904 Bolgart Aged Perons Untis Operating Expenditure 796 2,332 12,616 12,61620905 Bolgart Aged Perons Untis Maintenance APB Aged Persons Units Bolgart 0 41 500 50020905 Bolgart Aged Perons Untis Maintenance APB1 Aged Person Unit 1 - Bolgart 0 0 3,912 3,91220905 Bolgart Aged Perons Untis Maintenance APB2 Aged Person Unit 2 - Bolgart 0 33 3,083 3,083

Aged Person Housing - Operating Expenditure 2,171 5,591 51,588 51,588

0 0 0 0Aged Person Housing - Capital Expenditure 0 0 0 0

Total Aged Person Housing 87,165 2,993 (939,612) (939,612)

Housing - Other 10950 Housing Misc Income 0 0 0 010995 Administration Income - Allocated ( 54) (110) (1,332) (1,332)

Housing Other - Operating Income (54) (110) (1,332) (1,332)

20960 Depreciation Expense - Housing 0 0 0 020990 Administration Expenditure - Allocated 5,641 4,868 58,417 58,417

Housing Other - Operating Expenditure 5,641 4,868 58,417 58,417

Total Other Housing 5,587 4,758 57,086 57,086

Housing Other - Capital Expenditure40197 2 x Aged Care Units - Bolgart 0 0 520,000 520,00040198 2 x Aged Care Units - Calingiri 171 0 520,000 520,00040281 Art Society Shed 0 0 4,000 4,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

Total Housing Other - Capital Expenditure 171 0 1,057,500 1,057,500

Total Housing $ 94,006 14,921 249,017 249,017



Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current Budget

Original Budget

Community Amenities $ $ $ $

11000 Refuse Removal Gst Charged 0 (7,500) (7,500) (7,500)Sanitation - Household Refuse11001 Refuse Removal 0 (42,000) (42,000) (42,000)

Sanitation - Household Refuse - Operating Income 0 (49,500) (49,500) (49,500)

21000 Domestic Refuse Collection 0 3,188 38,262 38,26221005 Landfill Site Maintenance TIPB Refuse Site Maintenance - Bolga 1,332 2,859 34,328 34,32821005 Landfill Site Maintenance TIPC Refuse Site Maintenance - Calin 5,104 3,939 47,309 47,30921005 Landfill Site Maintenance TIPM Refuse Site Maintenance - Mog 0 2,219 26,653 26,65321010 Waste Oil Removal WSTO Waste Oil 0 83 1,000 1,000

Sanitation - Household Refuse - Operating Expenditure 6,436 12,288 147,552 147,552

Sanitation - Household Refuse - Capital Expenditure 0 0 0 0Total Sanitation - Household Refuse 6,436 (37,212) 98,052 98,052

Sanitation - Other 11010 Drum Muster ( 27) 0 (2,000) (2,000)Sanitation - Other - Operating Income ( 27) 0 (2,000) (2,000)

21020 Refuse Collection - Streets, Parks, Gardens & Reserves RUBB Rubbish Removal 0 326 3,935 3,93521021 Litter Control Roadside Bins LITT Litter Control Roadside Bins 0 311 3,743 3,74321022 Drum Muster DRUM Drum Muster 174 166 2,000 2,000

Sanitation - Other - Operating Expenditure 174 803 9,678 9,678Total Sanitation - Other 147 803 7,678 7,678

Sewerage 11020 Sewerage 0 (20,000) (20,000) (20,000)Sewerage - Operating Income 0 (20,000) (20,000) (20,000)

21030 Effluent Disposal Schemes SEWC Sewerage - Calingiri 1,808 1,991 13,064 13,06421030 Effluent Disposal Schemes SEWY Sewerage - Yerecoin 768 1,040 8,803 8,80321031 Sewerage Audit 0 0 0 021032 Effluent Pond Maintenance EPNDC Effluent Ponds Calingiri 1,118 0 2,432 2,43221032 Effluent Pond Maintenance EPNDY Effluent Ponds Yerecoin 0 202 2,432 2,432

Sewerage - Operating Expenditure 3,695 3,233 26,731 26,731

Total Sewerage 3,695 (16,767) 6,731 6,731

Town Planning & Regional Dev11040 Planning Applications ( 640) (208) (2,500) (2,500)Town Planning & Regional Development - Operating Income ( 640) (208) (2,500) (2,500)

21051 Town Planning Scheme / Local Planning Strategy 0 416 5,000 5,000Town Planning & Regional Development - Operating Expenditure 0 416 5,000 5,000

Total Town Planning & Regional Development ( 640) 208 2,500 2,500




Original Budget

Community Amenities $ $ $ $Other Community Amenities 11050 Calingiri Cemetery ( 75) 0 (1,000) (1,000)

11053 Piawaning Water Supply Grant 0 0 (10,000) (10,000)11055 Durack Stronger Communities Grant ( 10,000) (10,000) (10,000) (10,000)11095 Administration Income Allocated ( 59) (121) (1,461) (1,461)

Other Community Amenities - Operating Income ( 10,134) (10,121) (22,461) (22,461)

21060 Cemetery Works CEMM Cemetery Maintenance 732 3 30,736 30,73621060 Cemetery Works GRAVE Grave Digging 0 0 0 021061 Cemeteries Operations 0 0 110 11021062 Mogumber Water Supply WATRM 0 500 1,000 1,00021063 Yenart Bore YENART 761 2,828 33,955 33,95521064 Gillingarra Emergency Water Supply WATRG 0 224 2,709 2,70921065 Public Toilets And Drinking Fountains TOILET Public Toilets 198 1,137 14,661 14,66121066 Community Amenities - Depreciation Expense 0 5,004 60,074 60,07421067 Gillingarra Water Pump Electricity 0 41 500 50021068 Calingiri Water Supply WATRC 0 83 1,000 1,00021069 Bolgart Water Supply WATRB Bolgart Water Supply 4 41 500 50021070 Interest WATRB Bolgart Water Supply 0 180 2,170 2,17021090 Administration Expenditure Allocated 6,187 5,339 64,071 64,071

Other Community Amenities - Operating Expenditure 7,882 15,380 211,486 211,486

40283 Mogumber Hall Water Tank 0 0 5,000 5,00040284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 0 0 20,000 20,00040255 Piawaning Water Supply 21,503 20,000 175,000 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 0 0 15,000 15,000

Other Community Amenities - Capital Expenditure 21,503 20,000 220,750 220,750

Total Other Community Amenities 19,251 25,259 409,775 409,775

Total Community Amenities $ 28,889 (27,709) 524,736 524,736




Original Budget

Recreation & Culture $ $ $ $

Public Halls & Civic Centres 11100 Calingiri Recreation Centre ( 25) (41) (500) (500)11101 Mogumber Hall 0 0 0 011102 Bolgart Hall 0 0 0 011103 Calingiri Gymnasium ( 90) (167) (2,000) (2,000)11104 Roads Board Building Lease 0 (108) (1,300) (1,300)11105 Misc Income Public Halls 0 0 0 0

Public Halls & Civic Centres - Operating Income ( 115) ( 316) ( 3,800) ( 3,800)

Public Halls & Civic Centres - Capital Income 0 0 0 0

21100 Bolgart Hall B007 Bolgart Hall & Grounds Maintenence 0 218 2,626 2,62621100 Bolgart Hall B008 Bolgart Hall Other Costs 2,258 2,409 9,567 9,56721101 Calingiri Recreation Centre B009 Calingiri Rec Centre Maintenance 500 420 5,050 5,05021101 Calingiri Recreation Centre B010 Calingiri Rec Centre Other Costs 2,851 3,208 16,200 16,20021102 Piawaning Hall B012 Piawaning Hall Other Costs 1,708 2,650 5,550 5,55021103 Mogumber Hall B013 Mogumber Hall & Grounds Maintenence 0 236 2,851 2,85121103 Mogumber Hall B014 Mogumber Hall Other Costs 595 592 1,435 1,43521104 Gillingarra Hall B016 Gillingarra Hall Other Costs 1,213 1,250 3,750 3,75021105 Yerecoin Hall B018 Yerecoin Hall Other Costs 1,004 1,000 2,250 2,25021106 Public Halls - Depreciation Expense 0 3,235 38,830 38,83021107 Cwa Building B021 Cwa Calingiri Building Maintenance 0 0 2,500 2,50021107 Cwa Building B022 Cwa Building Operating Expenditure 358 375 946 94621109 Calingiri Gymnasium 62 623 7,500 7,500

Public Halls & Civic Centres - Operating Expenditure 10,549 16,216 99,055 99,055

40057 Disability Access 0 0 5,200 5,200Public Halls & Civic Centres - Capital Expenditure 0 0 5,200 5,200

Total Public Halls & Civic Centres 10,434 15,900 100,455 100,455

Other Recreation & Sport 11110 Calingiri Sports Ground 0 (166) (2,000) (2,000)11123 Other Sports & Recreation Grants 0 (833) (10,000) (10,000)11125 Reimbursements 0 0 (13,588) (13,588)

Other Recreation & Sport - Operating Income 0 ( 999) ( 25,588) ( 25,588)

21110 Town & Gardens Maintanance TWNBOL Bolgart Town & Gardens Maintenance 2,131 2,858 34,318 34,31821110 Town & Gardens Maintanance TWNCAL Calingiri Town & Gardens Maintenance 4,975 3,243 38,924 38,92421110 Town & Gardens Maintanance TWNGIL Gillingarra Town & Gardens Maintenance 768 628 7,553 7,55321110 Town & Gardens Maintanance TWNMOG Mogumber Town & Gardens Maintenance 819 682 8,196 8,19621110 Town & Gardens Maintanance TWNPIA Piawaning Town & Gardens Maintenance 1,230 739 8,880 8,88021110 Town & Gardens Maintanance TWNYER Yerecoin Town & Gardens Maintenance 2,040 1,946 23,371 23,37121111 Reserves Maintenance CMEMPK Calingiri Memorial Park 2,109 739 8,888 8,88821111 Reserves Maintenance RESVS Reserves Maintenance 54 1,427 16,598 16,59821111 Reserves Maintenance WARMEM War Memorial 0 431 5,181 5,181




Original Budget

Recreation & Culture $ $ $ $Other Recreation & Sport 21112 Calingiri Sporting Club Operating 2,550 3,231 15,281 15,281

21113 Calingiri Sporting Club Maintenance CSPC Calingiri Sports Club Maintenance 3,229 7,598 91,189 91,18921114 Bolgart Sportsground Operating 95 166 500 50021115 Bolgart Sportsground Maintenance BSPG Bolgart Sportsground Maintenance 181 1,238 13,084 13,08421117 Sport And Recreation Officer - Be Active Co-Ordinator 2,001 0 15,000 15,00021119 Sports Clubs - Depreciation Expense 0 4,206 50,485 50,48521120 Interest Expense ( 2,411) 0 20,133 20,13321122 Calingiri Sports Pavilion 0 232 2,801 2,801

Other Recreation & Sport - Operating Expenditure 19,771 29,364 360,382 360,382

40276 Netball Court 1,006 0 0 0Other Recreation & Sport - Capital Expenditure 1,006 0 0 0

Total Other Recreation & Sport 19,771 28,365 334,794 334,794

Libraries 11120 Bolgart Library 0 0 0 011121 Calingiri Library 0 0 0 0

Libraries - Operating Income 0 0 0 0

21130 Library - Salaries & Wages 371 349 4,196 4,19621131 Library Services 861 2,276 14,497 14,49721132 Library Building Maintenance B020 Mogumber Library Building Maintenance 0 347 4,179 4,17921133 Depreciation Expense 0 0 0 0

Libraries - Operating Expenditure 1,232 2,972 22,872 22,872

Total Libraries 1,232 2,972 22,872 22,872

Other Culture 11130 Cultural Mapping 0 0 0 011131 History Book 0 0 0 011195 Administration Income Allocated ( 107) (221) (2,663) (2,663)

Other Culture - Operating Income ( 107) (221) (2,663) (2,663)

21144 Mogumber Rodeo E002 0 0 468 46821190 Administration Expenditure Allocated 11,271 9,736 116,835 116,835

Other Culture - Operating Expenditure 11,271 9,736 117,303 117,303Total Other Culture 11,164 9,515 114,639 114,639

Total Recreation & Culture $ 43,607 56,752 572,760 572,760




Transport $ $ $ $

Streets, Roads, Bridges & Depot Con16009 Govt Grant Regional Roads ( 96,034) 0 (274,541) (274,541)16010 Govt Grant - Direct ( 121,486) 0 (121,486) (121,486)16011 Blackspot Grant ( 64,080) 0 (160,200) (160,200)16012 Govt Grant - R2R 0 0 (566,821) (566,821)

Streets Roads Bridges Construction - Capital Income (281,600) 0 (1,123,048) (1,123,048)

40021 Roadworks - Council & Direct Road Funding C9128 Behanging Road 0 0 16,000 16,00040021 Roadworks - Council & Direct Road Funding C9129 Calingiri Sports Club Carpark 0 0 25,000 25,00040021 Roadworks - Council & Direct Road Funding C9130 Edmonds Street 0 0 15,000 15,00040021 Roadworks - Council & Direct Road Funding C9131 Waters, Milner & McDonald Stree 0 0 25,000 25,00040021 Roadworks - Council & Direct Road Funding C9132 Kerbing 0 0 36,500 36,50040021 Roadworks - Council & Direct Road Funding C9133 Gravel Pits 0 0 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 0 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie Rd/Wirrlida 0 0 204,722 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0 0 0 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0 0 0 99,750 99,75040024 Roadworks - Roads To Recovery R2R014 Yerecoin SE Road 0 0 162,821 162,82140024 Roadworks - Roads To Recovery R2R015 Konnongorring Road 0 0 101,000 101,00040024 Roadworks - Roads To Recovery R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - Roads To Recovery R2R017 Golf Course Road 0 0 101,000 101,00040024 Roadworks - Roads To Recovery R2R018 Erickso Road 0 0 101,000 101,00040266 Footpaths FP2017 0 0 45,000 45,000

Streets Roads Bridges Construction - Capital Expenditure 0 0 1,485,076 1,485,076

Total Streets, Roads, Bridges Construction ( 281,600) 0 362,028 362,028

Streets, Roads, Bridges & Depot Mai 11200 Road & Footpath Maintenance 0 0 (1,000) (1,000)11203 Reimbursements 24,914 0 0 011295 Administration Income Allocated ( 171) (354) (4,253) (4,253)

Streets Roads Bridges Maintenance - Operating Income 24,743 (354) (5,253) (5,253)




Transport $ $ $ $Streets, Roads, Bridges & Depot Mai 21200 Maintenance Grading 74,924 44,763 537,198 537,198

21202 Bitumen Maintenance BM9999 748 6,840 82,097 82,09721203 Signage & Guideposts SIGNM 2,472 3,717 44,613 44,61321204 Tree Lopping TRELOP 0 9,520 114,261 114,26121205 Drainage Maintenance DRM 11,151 3,713 44,575 44,57521207 Flood Damage FLOOD 0 725 8,714 8,71421208 Misc Road Maintenance XXX999 20,080 5,982 71,797 71,79721209 Bridge & Culvert Maintenance BRIDM 5,483 1,691 20,314 20,31421210 Crossovers CROSS 0 1,213 14,582 14,58221211 Street Lighting Maintenance SLM 0 1,229 14,750 14,75021212 Traffic Signs & Control Equipment TSCE 0 1,635 19,635 19,63521214 Footpath Maintenance FPM 0 2,943 35,345 35,34521215 Infrastructure Depreciation Expense 0 149,552 1,794,636 1,794,63621290 Administration Expenditure Allocated 18,004 15,546 186,559 186,559

Streets Roads Bridges Maintenance - Operating Expenditure 132,862 249,069 2,989,076 2,989,076Total Streets Roads Bridges Maintenance 157,605 248,715 2,983,823 2,983,823

11290 WDV on Assets sold 0 12,416 149,000 149,00016083 Sale of Hino 300 Truck (PTK18) 0 0 (15,000) (15,000)16084 Sale of Hino SS1 EKRG Prime Mover (PTK19) 0 (4,166) (50,000) (50,000)16073 Sale of Manitou (PLR7) 0 0 (35,000) (35,000)

Road Plant Profit / Loss on Sale of Assets 0 8,250 49,000 49,000

Road Plant Purchases - Capital Expenditure 0 0 0 0

Total Road Plant Purchases 0 8,250 49,000 49,000

Total Transport $ ( 123,995) 256,965 3,394,851 3,394,851




Current Budget

Original Budget

Economic Services $ $ $ $

Rural Services 21300 Noxious Weeds & Pest Control NWPC Noxious Weeds & Pest Control 11,836 3,900 46,818 46,81821300 Noxious Weeds & Pest Control WANTS White Ant Control 0 2,500 5,000 5,000

Total Rural Services 11,836 6,400 51,818 51,818

Tourism & Area Promotion 11300 Bolgart Caravan Park ( 480) (416) (5,000) (5,000)11301 Calingiri Caravan Park ( 540) (208) (2,500) (2,500)11302 Sundry Income 0 (8) (100) (100)

Tourism & Area Promotion - Operating Income (1,020) (632) (7,600) (7,600)

21320 Area Promotion 5,500 0 8,000 8,00021321 Caravan Parks And Camping Grounds Operating 2,006 1,785 12,517 12,51721322 Caravan Parks And Camping Grounds Maintenance BCVPK Bolgart Caravan Park Maint 100 125 13,443 13,44321322 Caravan Parks And Camping Grounds Maintenance CCVPK Calingiri Caravan Park Maint 457 556 6,933 6,93321324 Depreciation Expense - Caravan Parks 0 248 2,983 2,98321325 Bolgart Tractor Shed 37 37 75 75

Tourism & Area Promotion - Operating Expenditure 8,099 2,751 43,951 43,951

Tourism & Area Promotion - Capital Expenditure

Total Tourism & Area Promotion 7,079 2,119 36,351 36,351

Building Control 11310 Building Applications 0 (208) (2,500) (2,500)11312 Bcitf & Brb 0 (8) (100) (100)

Building Control - Operating Income 0 (216) (2,600) (2,600)

21330 Building Control Operating 1,560 1,250 15,000 15,000Building Control - Operating Expenditure 1,560 1,250 15,000 15,000

Total Building Control 1,560 1,034 12,400 12,400

Other Economic Services 11320 Bendigo Bank Commissions ( 1,510) (1,666) (20,000) (20,000)11321 Extractive Industry Licences 0 0 0 011322 Standpipes - Water 0 0 0 011395 Administration Income - Allocated ( 45) (93) (1,117) (1,117)

Other Economic Services - Operating Income (1,555) (1,759) (21,117) (21,117)

21350 Bendigo Bank Agency 94 112 450 45021360 Water Supply - Standpipes WATERB Water Supply - Standpipe Bolgart 13 228 1,250 1,25021360 Water Supply - Standpipes WATERC Water Supply - Standpipe Calingiri 0 582 5,526 5,52621360 Water Supply - Standpipes WATERY Water Supply - Standpipe Yerecoin 42 166 500 50021360 Water Supply - Standpipes WATERP Water Supply - Piawaning 0 121 1,459 1,45921390 Administration Expenditure - Allocated 4,735 4,082 48,995 48,995

Other Economic Services - Operating Expenditure 4,885 5,291 58,180 58,180

Total Other Economic Services 3,329 3,532 37,063 37,063

Total Economic Services $ 23,805 13,085 137,632 137,632




Original Budget

Other Property & Services $ $ $ $

Private Works 11400 Private Works - Income ( 271) (1,603) (19,240) (19,240)Private Works - Operating Income (271) (1,603) (19,240) (19,240)

21400 Private Works Expenditure 0 1,394 16,730 16,73021407 Private Works Expenditure 2016-17 0 0 0 0

Private Works - Operating Expenditure 0 1,394 16,730 16,730Total Private Works (271) (209) (2,510) (2,510)

Public Works Overheads 11410 Sundry Income 0 (69) (850) (850)11411 Diesel Fuel Rebate 0 (1,250) (15,000) (15,000)11495 Administration Income Allocated ( 31) (64) (773) (773)

Public Works Overheads - Operating Income (31) (1,383) (16,623) (16,623)

11490 WDV on Assets Sold 0 0 41,000 41,00016017 Sale of Works Manager Ute 0 0 (32,500) (32,500)

Public Works Overheads - (Profit) / Loss on Sale of Assets 0 0 8,500 8,500

21410 Salaries & Wages 14,194 6,797 81,586 81,58621411 Works Manager Package 8,768 11,686 140,284 140,28421412 Superannuation 5,294 5,729 68,750 68,75021413 Insurance 12,537 1,916 23,000 23,00021414 Other Staff Costs 0 534 6,450 6,45021415 Conferences & Seminars 0 624 7,500 7,50021416 Engineering Services 0 2,333 28,000 28,00021417 Occupational Health & Safety 210 125 1,500 1,50021418 Other Public Works Overheads 0 41 500 50021419 Depot Operating Costs 20,710 13,310 159,846 159,84621420 Depot Maintenance 468 1,380 16,578 16,57821422 Staff Training 1,336 1,365 16,425 16,42521423 Administration Costs Allocated 3,273 2,826 33,920 33,92021424 Staff Meetings 14 303 3,647 3,64721425 Building Maintenance 5,504 4,837 58,115 58,11521440 Gardens Maintenance 0 1,993 23,978 23,97821450 ROMAN II / Road data 0 1,703 20,436 20,43621490 Workshop Overheads Recovered ( 54,589) (57,542) (690,515) (690,515)

Public Works Overheads - Operating Expenditure 17,719 (40) 0 0




Original Budget

Other Property & Services $ $ $ $

40030 Works Manager Vehicle Replacement 0 0 47,500 47,50040286 Extra Cab Ute 0 0 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 240,000 240,00040290 Excavator 0 0 150,000 150,00040291 Air Compressor 0 0 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

Public Works Overheads - Capital Expenditure 0 0 572,500 572,500

Total Public Works Overheads 17,688 (1,423) 564,377 564,377

Plant Operation 21430 Fuel & Oil 10,851 16,505 198,065 198,06521431 Tyres & Tubes 1,660 2,360 28,325 28,32521432 Parts & Repairs 11,155 11,848 142,185 142,18521433 Insurance & Licences 25,915 2,436 29,250 29,25021434 Depreciation Ex Asset Ledger 0 31,579 378,970 378,97021495 Plant Recovery ( 66,371) (64,732) (776,795) (776,795)

Total Plant Operation (16,790) (4) 0 0

Salaries & Wages 21496 Salaries & Wages 118,660 118,924 1,427,096 1,427,09621497 Salaries & Wages Allocated ( 118,660) (118,924) (1,427,096) (1,427,096)

Total Salaries & Wages 0 0 0 0

Unclassified 11461 Insurance Claims Recovered 0 0 0 011460 Workers Compensation Recovered ( 4,439) 0 0 021461 Insurance Claims - Costs 0 0 0 0

Unclassified Capital Income (4,439) 0 0 0

Unclassified - Operating Expenditure 0 0 0 0

Total Other Property & Services $ (3,812) (1,636) 561,867 561,867



31/07/2016 Sub-Programme Description COA Description Job Description YTD Actual YTD Budget Current


Reserves $ $ $ $Sched 4 50001 Transfer To Lsl Reserve 0 0 1,583 1,583Sched 12 50002 Transfer To Plant Reserve 1 0 1,857 1,857Sched 9 50003 Transfer To Housing Reserve 1 0 2,925 2,925Sched 4 50004 Transfer To Sewerage Reserve 0 0 1,528 1,528Sched 10 50005 Transfer To Light Vehicle Reserve 0 0 0 0Sched 13 50006 Transfer To Refuse Site Reserve 1 0 5,510 5,510Sched 11 50007 Transfer To Building Maintenance Reserve 0 0 18,036 18,036Sched 4 50008 Transfer To Computing Reserve 0 0 0 0Sched 12 50009 Transfer To Infrastructure Reserve 0 0 2,416 2,416Sched 11 50010 Transfer to Gymnasium Equipment Reserve 0 0 145 145

Total Transfer to Reserves 3 0 34,000 34,000

Sched 4 50051 Transfer From Lsl Reserve 0 0 (50,000) (50,000)Sched 12 50052 Transfer From Plant Reserve 0 0 (87,760) (87,760)Sched 9 50053 Transfer From Housing Reserve 0 0 (75,000) (75,000)Sched 4 50054 Transfer From Sewerage Reserve 0 0 0 0Sched 10 50055 Transfer From Light Vehicle Reserve 0 0 0 0Sched 13 50056 Transfer From Refuse Site Reserve 0 0 0 0Sched 11 50057 Transfer From Building Maintenance Reserve 0 0 0 0Sched 4 50058 Transfer From Computing Reserve 0 0 0 0Sched 12 50059 Transfer From Infrastructure Reserve 0 0 0 0Sched 11 50060 Transfer From Gymnasium Equipment Reserve 0 0 0 0

Total Transfer From Reserves 0 0 (212,760) (212,760)

Total Reserves Transfer $ 3 0 (178,760) (178,760)


Capital Expenditure Report

Shire of Victoria Plains31-July-2016

COA Description Job Description YTD Actual YTD Budget Current Budget Original Budget

$ $ $ $Sched 4 -

40004 Ceo Vehicle Replacement 0 0 65,000 65,00040005 Dceo Vehicle Replacement 0 0 47,500 47,50040278 Community / Admin Pool Vehicle 0 0 20,000 20,00040069 Computing upgrade software & hardware 0 0 28,000 28,00040279 Upgrade A/C Council Chambers 0 0 8,000 8,00040280 ATM Installation 0 0 10,400 10,40040259 Admin. Customer Carpark Upgrade 0 0 15,000 15,00040074 OHS Upgrades 0 0 9,835 9,835

0 0 203,735 203,735Sched 9 - Housing

40281 Art Society Shed 0 0 4,000 4,00040197 2 x Aged Persons Units - Bolgart 0 0 520,000 520,00040198 2 x Aged Persons Units - Calingiri 171 0 520,000 520,00040282 Fencing Bolgart APU's 0 0 13,500 13,500

171 0 1,057,500 1,057,500Sched 10 Community Amenities

40283 Mogumber Hall Water Tank 0 0 5,000 5,00040284 Mogumber Hall Shelter 0 0 5,750 5,75040285 Street Furniture 0 0 20,000 20,00040255 Piawaning Water Supply 21503 20,000 175,000 175,00040199 Bolgart Emergency Water Supply Elec. Upgrade 0 0 15,000 15,000

21503 20,000 220,750 220,750Sched 11 - Recreation & Culture

40057 Disability Access 0 0 5,200 5,2000 0 5,200 5,200

Sched 12 - Transport40021 Roadworks - Council & Direct Road FundC9128 Behanging Road 0 0 16,000 16,00040021 Roadworks - Council & Direct Road FundC9129 Calingiri Sports Club Carpark 0 0 25,000 25,00040022 Roadworks - Council & Direct Road FundC9130 Edmonds Street 0 0 15,000 15,00040022 Roadworks - Council & Direct Road FundC9131 Waters, Milner & McDonald Streets 0 0 25,000 25,00040022 Roadworks - Council & Direct Road FundC9132 Kerbing 0 0 36,500 36,50040022 Roadworks - Council & Direct Road FundC9133 Gravel Pits 0 0 25,000 25,00040022 Roadworks - RRG Funded RR0029 Toodyay-Bindi Bindi Rd 0124 0 0 239,409 239,40940022 Roadworks - RRG Funded RR0030 Toodyay-Bindi Bindi Rd 0125 0 0 120,720 120,72040022 Roadworks - RRG Funded RR0021 Gillingarra-Glentromie/Wirrilda Int. 0 0 204,722 204,72240022 Roadworks - RRG Funded RR0031 Toodyay-Bindi Bindi Rd W/lining 0124 0 0 66,154 66,15440022 Roadworks - RRG Funded RR0032 Toodyay-Bindi Bindi Rd W/lining 0125 0 0 99,750 99,75040024 Roadworks - R2R Funded R2R014 Yerecoin SE Road 0 0 162,821 162,82140024 Roadworks - R2R Funded R2R015 Konnongorring Road 0 0 101,000 101,00040024 Roadworks - R2R Funded R2R016 Boxhall Road 0 0 101,000 101,00040024 Roadworks - R2R Funded R2R017 Golf Course Road 0 0 101,000 101,00040024 Roadworks - R2R Funded R2R018 Erickson Road 0 0 101,000 101,00040266 Footpaths FP2017 0 0 45,000 45,000

0 0 1,485,076 1,485,076Sched 14 - Other Property & Services

40030 Works Manager Vehicle Replacement 0 0 47,500 47,50040286 Extra Cab Ute 0 0 40,000 40,00040288 Dump Truck 0 0 70,000 70,00040289 6 Wheel Tipper 0 0 240,000 240,00040290 Excavator 0 0 150,000 150,00040291 Air Compressor 0 0 5,000 5,00040292 Dolly for Side Tipper 0 0 20,000 20,000

0 0 572,500 572,500

Total Capital Expenditure $ 21,674 20,000 3,544,761 3,544,761

Other Property & Services Capital Expenditure

Capitial Expenditure Report as at :

Total Governance/Administration Capital Expenditure

Housing Capital Expenditure

Community Amenities Capital Expenditue

Recreation & Culture Capital Expenditure

Transport Capital Expenditure


Investments Report


Bank Reconciliation Report


Outstanding Rates Report


Outstanding Debtors Report


F32/2016 CAMP KULIN DONATION FILE REFERENCE F1.11.2 REPORT DATE 9 August 2016 APPLICANT/PROPONANT Cr David Lovelock and Cr S Penn OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES None AUTHOR Harry Hawkins CEO ATTACHMENTS None PURPOSE OF REPORT To ask Council to approve a donation to help local children attend Camp Kulin BACKGROUND Camp Kulin Manager Tanya Dupagne was a key note speaker at the 2016 Local Government Week convention and made a big impact on those that heard her speak. Some of the statistics are listed below. Demand for Camp Kulin has never been as high. The statistics for children in Australia at the moment are terrifying. There is 1 suicide every 3 hours, and suicide has now overtaken everything else to become the biggest cause of preventable death in children aged 5-17 years of age. 13.9% of children are affected by some form of mental disorder, including conduct disorder, major depressive illness and anxiety. A child is neglected or abused every 13 minutes, and 1 in every 3 children have been sexually abused. We are seeing an increase in children who are homeless, and those affected by domestic violence, alcohol and drug abuse. As these statistics increase, so does the number of children who need to attend Camp Kulin. It has reached the point where demand far outdoes the capacity we have to take campers, and as such, our wait lists grow every day, with some high needs children and teens now facing a 1-3 year wait to attend. COMMENT To sponsor a child to attend Camp Kulin costs $350 and it has been suggested that the Shire of Victoria Plains should support them to the tune of $1,050 on the basis of a general donation for 2 places at $700 plus an extra place at $350 for a child from Victoria Plains to attend. This amount would be taken from the shires discretionary public relations budget and as it is above the amount that can be approved by the CEO it requires Council approval. Although it is six months away, they are now preparing for their 2017 Summer Season. Demand for this program is already extremely high, with an average of 10 requests a day currently coming in. Over the course of the summer, they expect to work with over 200 general and scholarship campers. Their goal is to get 120 children sponsored to attend scholarship places over the summer, including those attending their second Christmas camp for children who may not have Christmas otherwise. POLICY REQUIREMENTS None


DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- None

Environment

There are no known significant environmental implications associated with this proposal.


Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item as the donation would come from the existing budget. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 173/2016 Moved: Cr S Penn Seconded: Cr A Broadhurst That Council support the donation of $1,050 to sponsor 2 children to Camp Kulin as a general donation and $350 specifically to sponsor a child from the Shire of Victoria Plains to Camp Kulin.

Motion Put and Carried: 7/0 Cr Corless-Crowther advised that both Calingiri Traders and Mr Gavin Halligan would each be providing sponsorship for a (local) child to attend Camp Kulin. It was discussed that a piece be placed in the Shire newsletter encouraging other businesses within the Shire to sponsor a child.


11.3 COMMUNITY SERVICES There are no items for discussion under the Community Services section of the Agenda. 11.4 TOWN PLANNING There are no items for discussion under the Town Planning section of the Agenda.


11.5 ADMINISTRATION RESOLUTION 174/2016 Moved: Cr J Kelly Seconded: Cr D Smith That the items in the Administration Status Report detailed below be noted.

Motion Put and Carried: 7/0 Item No. Report Details Action Required Status March 2015 13.1 Bin Road

Calingiri – CBH Proposal

Council agreed with the alignment of the new Bin Road as per maps provided and Council are prepared to enter into a land swap to allow for the new road alignment and the transfer of that part of the existing road reserve containing CBH infrastructure to CBH.

16/09/2015 - Waiting on response from CBH. Advice given that works will not be happening prior to this harvest. 21/10 – Ongoing – No updates have been received from CBH although talks continue with landowners with regards to gravel. 11/11 – Nothing more will happen during this years harvest. Bin Road will need to be closed once again (after harvest). 09/12 & 20/01 – Ongoing 17/02 – Discussed in Works & Services 16/03 – Corro to CBH – Waiting on response from CBH 20/04 – Still waiting on response 18/05 – Response received from CBH – see item A18/2016. CBH representatives to be invited to the June meeting. 15/06, 20/07,& 17/08 – Awaiting information from CBH on costings for relocation of crossing.

April 2015 13.4

LOTS 138 AND 139 BOLGART

Resolved that the Chief Executive Officer write to the Minister for Lands requesting lots 138 & 139 George St Bolgart be kept for Shire

Correspondence sent Response Received 21/10 – Ongoing – Lots 138 and 139 included in Native Title Settlement (ItemA43) 11/11 – Ongoing – Department of Lands have put on hold.


Item No. Report Details Action Required Status purposes. 09/12 – Ongoing

16/01 – Awaiting advice 17/02 – Waiting on transfer 16/03 & 20/04– Ongoing – lots not included in Native Title 18/05 – Correspondence sent 15/06, 20/07,& 17/08 – Awaiting response

May 2015 A19

Clearing Permit – Mogumber Reserve 8588

Council authorised an application for a clearing permit to be lodged for 2ha within the existing fenced area subject to conditions.

16/09 - Meeting to be held between groups on 23 September 21/10 – Ongoing Meeting held 23/09. Discussions continue 11/11 – Further consultation to take place between all parties – establishment of a Heritage Management Agreement is to be made. 09/12 – No further action since last meeting. CEO to discuss with Shire of Gingin. 20/01 – Awaiting advice 17/02 – Ongoing 16/03 - Waiting on negotiations with Yued People. Cultural Heritage Plan to be completed 20/04 – Plan commenced. Shire representatives to attend Yued People Meeting Group meeting to be held in May. 18/05 – Ongoing – CEO has commenced work on the clearing permit. 15/06 – Has not been completed – waiting on Cultural Plan. 20/07 – Progressing. 17/08 – Waiting on Heritage Agreement. CEO working on Reconciliation Plan.

July 2015 A25 Sale of Shire

Land Yerecoin Subject to the availability of the unused reserve in Milner street for future aged units. Council approved the sale of Lots 31 &

Documentation to be done 16/09 – As discussed in item A35 21/10 – A Yerecoin resident has contacted the Shire to enquire about the sale of the land. Valuations are to be performed. Item to


Item No. Report Details Action Required Status 100 Milling Road to Mackie Hay & Hay Aust for staff housing. CEO has written to aforementioned with regards to land usage.

be tabled at the next meeting. Cr Penn, Cr Broadhurst, Cr Kelly. 11/11 – Hay Australia and Mackie Hay have advised that they no longer require the land. Land will now be advertised for sale. To be put on Agenda for December. 09/12 – Ongoing. Further investigation to be carried out on different location for the Aged Care units. Demand within the Shire will need to be gauged. Put an EOI in the newsletter to ascertain demand. CEO to request information from New Norcia residents on aged care facility needs in New Norcia. 20/01 – Ongoing – Cr Broadhurst raised query on whether land is designated park land/reserve. EOI to be placed in the February newsletter. 17/02 & 16/03 – Ongoing – information required by CEO 20/04 – to be surveyed 18/05 & 15/06 – Ongoing 20/07 – CEO to research following advice from Cr Broadhurst 17/08 – CEO has reviewed records which shows correspondence from 1998 which indicates Yerecoin residents previously agreed to the blocks being sold as residential.

November 2015 A45 Long Vehicle

Parking Further investigation to be undertaken by Shire Officers with a report being provided to the Works Committee at the February 2016 meeting.

09/12 – Ongoing 20/01 – No further discussion – to be discussed at February meeting 17/02 – CEO to provide a report at the next meeting 16/03 – As discussed –(Discussions continue) 20/04 – Ongoing – CEO to investigate further 18/05 – CEO investigating with Works Manager 15/06 – Discussions around placing long vehicle parking in front of electrician area (on Toodyay-Bindi Bindi Road). Line marking will be undertaken. 20/07 – WSM has reviewed area and are now looking at an area


Item No. Report Details Action Required Status across from the Auto Electrician. 19/08 – Awaiting response from Auto Electrician.

12.6 Carnaby Protection

That Council write a letter to Greg Hunt, Federal Minister and the Federal Threatened Species Commissioner stating concern about the decline in the Carnaby Cockatoo population.

09/12 – completed – waiting on responses 20/01 – Ongoing 17/02 – Correspondence sent to Mr Greg Hunt, no response received as yet. CEO to send follow up letter 16/03 – Second letter sent – still waiting on reply 20/04 – Still waiting on reply from Greg Hunt 18/05 – No response as yet – corro to be sent again with copy to Opposition. 15/06 & 20/07 – No response received – to be followed up after Election. 19/08 – to be followed up

DECEMBER 2015

12 Potholes - Yerecoin

Cr Broadhurst asked about repairs to potholes in the Yerecoin townsite. It was determined that a road inspection tour (involving Councillors and the Work Manager) would be conducted early in the new year to determine the different areas/roads which require maintenance/repairs.

20/01 – Roads inspection to be conducted in February (Tuesday 9/02 – 7.30am) 17/02 – Works Manager working on pothole maintenance 16/03 – Works have commenced however more work required 20/04 – Discussions have been held between Cr Broadhurst and the Works and Services Manager. CEO to follow up. 18/05 – Budgeting to be reviewed 20/07 – Now budget has been approved – works to be scheduled. 19/08 - Waiting on construction phase of budget.

FEBRUAY 2016 4 – PQT Piawaning

Kerbside Pickup Works & Services Manager to determine date for roadside pickup and advise.

16/03 – Items have been removed (which were in photographs). General pick up to be organised. 20/04, 18/05, 15/06 & 20/07 – Ongoing 19/08 – to be completed prior to October 2016


Item No. Report Details Action Required Status MARCH 2016 WSM 8.2

AgLime Route 2 CEO to write to State Ministers about the lack of State funding the AgLime route 2 and also the need for the AgLime route to be classed as a commodity route.

Letter written to Premier and appropriate Minister 20/04 – Awaiting response 18/05 – Awaiting Response – send 2nd letter – copy in Opposition 15/06 – No response received – to be followed up after Election. CEO to contact WDC however regarding recent meetings held between WDC and Main Roads about Aglime route. 20/07 – Correspondence received – Premier acknowledges lime haulage issues – encourages SOVP to work with Main Roads/WDC and apply for funding such as R4R Statewide Regional Blueprint Initiative or the Growing our South Initiative 19/08 – To be followed up now Election over.

Road Funding CEO to also write to the State Minister with a copy being sent to the Premier asking why the State cannot match Commonwealth funding (for roads). CEO to write to the Advisor to the Deputy Prime Minister (Adam Fitzgibbon) with regards to the $50m road funding that was indicated to the Shire representatives.

Correspondence sent 20/04 – Awaiting Response 18/05 – Awaiting Response – send 2nd letter – copy in Opposition Correspondence sent 20/04 – Awaiting Response 18/05 – Awaiting Response 15/06 – No response received – to be followed up after Election. 20/07 – Correspondence received – Govt currently in caretaker role and a response will be provided in due course. 19/08 – To be followed up now Election over.

APRIL 2016 PQT Be Active CEO to request CDO explore

possibilities of applying for funding for community exercise programmes

18/05 – Trainer has been contacted – may be interested in doing something after the Calingiri class on Friday. Bolgart residents to be contacted and asked if this suits. 15/06 – CDO liaising with COTA 20/07 – CDO to advise status at August meeting


Item No. Report Details Action Required Status 17/2016 Community

Budget Submission – Yerecoin Golf Club

CDO to liaise with Yerecoin Golf Club regarding CSRFF grant application

18/05 – CDO has completed preliminary works 15/06 – Meeting arranged 20/07 – CDO to meet with Sport & Rec representative and visit Golf Club 19/08 - ?? – Missed this one.

JULY 2016 Bolgart Industrial

Blocks 19/08 – PO raised – blocks to be surveyed and subdivided.


A25/2016 NATIONAL ROADS AND TRANSPORT CONGRESS FILE REFERENCE CL1.8 REPORT DATE 9 August 2016 APPLICANT/PROPONANT Cr David Lovelock OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES None AUTHOR Harry Hawkins CEO ATTACHMENTS Congress Program PURPOSE OF REPORT To advise Council of the upcoming Roads and Transport Congress and ask if Council wanted to send a delegate(s) to the event. BACKGROUND Council has in recent years sent delegates to the National Roads and Transport Congress held annually in regional locations around Australia. The event has been attended by Cr Kelly and the Works Manager. COMMENT An invitation has been received from Australian Local Government Association (ALGA) for us to send a delegate or delegates to the event which this year is being held in Toowoomba Queensland from the 9th to the 11th November. The program is attached to this report and if delegates are sent accommodation and flight bookings need to be made soon. POLICY REQUIREMENTS Policy 9.1.4 deals with Councillor attendance at conferences. LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item.



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item.


VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 175/2016 Moved: Cr S Penn Seconded: Cr D Smith That Council send 2 delegates being Cr J Kelly and Cr D Smith to the National Roads and Transport Congress in Toowoomba Queensland in November 2016.


AMENDMENT TO RESOLUTION

That Council send 2 delegates being Cr J Kelly and Cr D Smith to the National Roads and Transport Congress in Toowoomba Queensland in November 2016. On the proviso that delegates present a thorough written report by the next (subsequent) Council meeting.

AMENDMENT THEN BECAME RESOLUTION

RESOLUTION 176/2016 Moved: Cr P Carr Seconded: Cr A Broadhurst That Council send 2 delegates being Cr J Kelly and Cr D Smith to the National Roads and Transport Congress in Toowoomba Queensland in November 2016. On the proviso that delegates present a thorough written report by the next (subsequent) Council meeting.



2016 CONGRESS PROGRAM Wednesday 9 November 2016

5.00 - 7.00 pm Welcome Reception, Cobb and Co Museum Thursday 10 November 2016

9:00 am OPENING ADDRESS ALGA President

9:20 am

KEYNOTE ADDRESSKeynote Address: Martin Matthews Former Ministry of Transport Chief Executive, New Zealand

10:00 am GOVERNMENT ADDRESS Minister for Infrastructure and Transport, the Hon Darren Chester MP

10:30 am MORNING TEA 11:00 am Partnerships for improved infrastructure 12:15 pm Freight Investment Prospectus launch 12:30 pm LUNCH

1:30 pm PANEL Partnerships for improved infrastructure

3:00 pm AFTERNOON TEA

3:30 pm WORKSHOP How prepared is your council to engage in regional road planning?

5:00 pm DAY ONE CLOSE 6:30 pm OFFICIAL DINNER

Picnic Point Friday 11 November 2016

8:00 am - 9:30 am Breakfast and Heavy Vehicle Demonstration

9:30 am

OPPOSITION ADDRESS Shadow Minister for Infrastructure, Transport, Cities and Regional Development, the Hon Anthony Albanese MP

10:00 am Emerging Policy Initiatives 11:00 am MORNING TEA

11:30 am PANEL SESSION Road Reform Partners

12:45 pm The Local Government Transport Agenda 1:15 pm President's Closing Address 1:30 pm CONGRESS CLOSE


12 MOTIONS OF WHICH NOTICE HAS BEEN GIVEN Nil

13 NEW BUSINESS OF AN URGENT NATURE APPROVED BY COUNCIL RESOLUTION RESOLUTION 177/2016 Moved: Cr J Kelly Seconded: Cr J Corless-Crowther That new business of an urgent nature be introduced to Council.

Motion Put and Carried: 7/0 Emergency Management Meeting/Workshop with Euan Ferguson Cr Broadhurst requested Council approval to attend an Emergency Management Meeting/Workshop conducted by Euan Ferguson on 23 August 2016. RESOLUTION 178/2016 Moved: Cr D Lovelock Seconded: Cr J Kelly That Cr Broadhurst attended the Emergency Management Meeting/Workshop being held on 23 August 2016 and provide a written report by the next (subsequent) Council meeting.

Motion Put and Carried: 7/0 Australia Day Committee RESOLUTION 179/2016 Moved: Cr J Kelly Seconded: Cr J Corless-Crowther That the Australia Day Committee meet prior to the Works & Services meeting on Wednesday 21 September 2016.



A26/2016 SECONDARY ROAD FREIGHT NETWORK FILE REFERENCE AGLIME REPORT DATE 16th August 2016 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES 144/2016 Works Committee AUTHOR Harry Hawkins CEO ATTACHMENTS Letter template PURPOSE OF REPORT To advise Council of the next step in this proposal to introduce a secondary freight route in the Wheatbelt. BACKGROUND At the July meeting of the Works and Services Committee the Main Roads proposal to introduce a secondary road freight network was discussed and the Toodyay Bindi Bindi Road and the Aglime route were put forward as proposed roads in Victoria Plains that should be included. At the Regional Road Group meeting that followed it was agreed to include the Aglime route however the Toodyay Bindi Bindi Road was considered too close to the Great Northern Highway for inclusion. COMMENT WALGA is now preparing a grant application for $300,000 funding for technical assessment of the project and as a co-contribution is taken into consideration in determining the grant we are asked what cash contribution we would be prepared to make. The shire is also asked to provide a letter of support. Once the technical assessment is completed a business case will be prepared to support a funding application to upgrade the route to RAV 7 level. POLICY REQUIREMENTS DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No Comment None LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item.


Corporate Business Plan references and impacts:-



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No RESOLUTION 180/2016 Moved: Cr S Penn Seconded: Cr P Carr That the Shire of Victoria Plains sends a letter of support for the Secondary Road Freight Network project to WALGA and pledges a cash contribution of $5,000 to the grant application.



TEMPLATE ONLY Juliet Grist Executive Officer Regional Development Australia Wheatbelt Inc. 3 Constable Street GINGIN WA 6503

via email: [email protected] Dear Juliet Secondary Freight Routes in the Wheatbelt

I refer to the project being led by the Wheatbelt North and Wheatbelt South Regional Road Groups to identify and develop the secondary freight routes required to serve agricultural and other industries in the Wheatbelt Region. Councillors and senior officers from the Shire have actively participated in workshops with neighbouring Shires during 2015 and 2016 seeking to identify and agree an integrated road network to meet the freight needs of industry. The Shire would like to offer its support to the application for Regional Grants Scheme funding to undertake a technical assessment of the identified Secondary Freight Routes against the requirements for movement of Restricted Access Vehicles and to prioritise, scope and cost the work that would be required to provide a freight network at the required level of service. To date the Shire has committed XXXX hours to the identification of priority routes in consultation with industry, Local Governments and Main Roads WA. The Shire will provide any technical information it has available, including road construction specifications and traffic count data to support this project. In addition the Shire is willing to commit $XXX to this project should the grant application be successful. Yours sincerely Chief Executive Officer


A26/2016 NEW SHIRE LOGO FILE REFERENCE CL1.12 REPORT DATE 16th August 2016 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST None PREVIOUS MEETING REFERENCES None AUTHOR Harry Hawkins CEO ATTACHMENTS Survey results, quotations and consultants

brief PURPOSE OF REPORT To update Council on the progress of the proposal for a new shire logo and branding to enable the process to move forward. BACKGROUND During the round of community meetings in early 2015 for the update to the Community Strategic Plan comments were received on the logo and that perhaps it was time to update it. After many calls for ideas in the shire newsletter a focus group consisting of representatives from each area of the shire was formed and they subsequently produced a brief for a consultant to work on in creating the logo. Draft designs were received from the consultant and these were then put out for public comment and a survey was undertaken in the community (see results attached). Although the highest individual score was to keep the current logo the majority were in favour of replacing it but were not unanimous in what to replace it with. Of the 92 respondents 39% wanted to keep the current logo with 61% supporting a change broken up into 10% supporting the modern crest, 28% the growing community and 23% supporting a change but not either of the drafts. A second consultant Darren Lee from Market Creations attended the briefing session in July and spoke to Council on the benefits of a good modern logo for branding the shire and the ways this could be used to inspire growth and attract people to the district. COMMENT Darren emailed the shire on the 21st July to thank us for listening to him and reiterating the quote given to the shire in February 2015. As there was not a lot of support for the 2 draft logos presented to the community but there is an appetite for change it is considered appropriate to allow Market Creations to work with the brief from the community and information gained while talking to Councillors at the July briefing session to produce some draft ideas for further consultation. There is no budget for new signage or stationery in the 2016 – 17 budget so it is proposed that consultation continue for this year and if consensus can be reached budget for change in 2017-2018. POLICY REQUIREMENTS None


DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No Comment None LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- None



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS There are no financial implications to Council in relation to this item. VOTING REQUIREMENTS Absolute Majority Required: No STAFF RECOMMENDATION That Market Creations are given the Community brief to prepare a draft logo(s) that will be taken to the community for further consultation and comment before coming back to Council for adoption or refusal. RESOLUTION 181/2016 Moved: Cr S Penn Seconded: Cr J Kelly That this item lay on the table and for the CEO to contact Market Creations and ask for prices to ‘modernise’ the existing logo.



Logo Design Brief from Reference Group Meeting. Elements to be represented:

• 7 towns. o Could be either as 7 stars or 7 lines. o One suggestion is to plot where each town sits on a map of VP and place a star in

each of those spots. • Modern farming technology such as GPS/Satellite technology, which also ties into the ESA

Space Station which is located near New Norcia. • Clear night skies, which again can tie into the Space Station and observatories we also have

within the shire. • If you could also include “since 1871” or “EST 1871” something along those lines to show our

heritage as one of the original WA local governments.

Other considerations: • We were thinking that straight lines/beams could be used as the representations of the

farming technology (GPS, crops, growth) and then if used in varying colours they could also be said to stand for various other various local elements, hopefully without it ending up too busy.

o Colours: Gold: represents sun and canola. Brown: represents earth, exploration, trails including the Local Government

trail and the Rabbit Proof Fence. Olive: representing growth, New Norcia settlement, olives groves etc. Blue: representing the Moore River.

o For the clear night sky, we were thinking of a dark inky blue background. o If you prefer not to use these colours we were simply thinking earthy tones,

representative of the land and nature. • Experiment to see how the tag line “A Space to Grow” could work within the logo. • In the name we want “VICTORIA PLAINS” emphasized and “Shire of” de‐emphasized. • We were fence sitting about representing the New Norcia Benedictine Community (a cross

or the architecture), but worried about making things too busy. In the end we decided to leave it unless you have ideas about how it could be incorporated without it ending up busy.


14 NOTICE OF MOTIONS FOR CONSIDERATION AT THE FOLLOWING MEETING 14.1 Membership – Caravans WA 14.2 Bolgart Caravan Park – accommodation chalets

EA & DCEO left the meeting at 5.16pm


15 CONFIDENTIAL ITEMS A27/2016 CEO EMPLOYMENT TERMINATION FILE REFERENCE Personnel file REPORT DATE 15th August 2016 APPLICANT/PROPONANT None OFFICER DISCLOSURE OF INTEREST CEO has a direct interest in this decision PREVIOUS MEETING REFERENCES None AUTHOR Harry Hawkins ATTACHMENTS None PURPOSE OF REPORT To advise Council of the current CEO’s request to terminate his contract early and steps taken to ensure continuity of service to Council, staff and ratepayers BACKGROUND At the June 2016 meeting the CEO advised Council that he would not be renewing his contract when it expired at the end of December 2016. At the time he did not have another job to go to and indicated he would work out his contract unless Council agreed to pay out the remainder of the contract. The CEO has since advising that he would not renew his contract secured alternative employment and his new employers wish for him to start work in early September 2016 necessitating an early termination to his employment with the Shire of Victoria Plains. He will not be seeking any payment other than long service and annual leave entitlements due on termination. The other main concern of a second bank signatory could be alleviated with the Works Manager being added to the role of signatory for payment of wages and accounts by cheque and electronic payment. This would retain the 2 senior staff members as signatories with role separation. There would be little risk in this as two signatures and electronic passwords are required for all payments plus a number from the secure token locked in the safe. COMMENT The Deputy CEO has been consulted and is of the opinion that he would be able to undertake both roles for the period up to 3 months between the CEO leaving and a new appointee commencing. The Deputy CEO has undertaken this dual role for 3 months in the past while working at the Shire of Wongan Ballidu where he was acting CEO while their CEO went on long service leave. The alternative arrangement would be to employ a temporary acting CEO to fill in for that period however to have the Deputy CEO take on the role would result in budget savings which would not be available with a temporary officer. POLICY REQUIREMENTS Policy 6.5.1 deals with operation of the bank account and would need to be updated to include the Works Manager as an authorised signatory.


DOES THIS ITEM REFER TO THE COMMUNITY STRATEGIC PLAN? No Comment None LEGISLATIVE REQUIREMENTS There are no known legislative requirements related to this item. STRATEGIC IMPLICATIONS There are no known strategic implications related to this item. Corporate Business Plan references and impacts:- None



Social

There are no known significant social implications associated with this proposal. FINANCIAL IMPLICATIONS The termination of the CEO was included in the 2016-2017 budget and appointing the Deputy CEO as acting CEO would result in budget savings. VOTING REQUIREMENTS Absolute Majority Required: Yes STAFF RECOMMENDATION Moved: Cr S Penn Seconded: Cr D Smith That Council,

1. Agree to the request from the current CEO Mr Harry Hawkins to terminate his employment with the Shire of Victoria Plains on the 2nd September 2016,

2. Appoint Deputy CEO Ian Graham to the position of Acting CEO from the 2nd September 2016 to the commencement of the new permanent CEO with a higher duties allowance of $250 per week, and,

3. Update policy 6.5.1 to add the Works Manager as an authorised signatory to the shire bank accounts for cheques and electronic payments.


AMENDMENT Moved: Cr A Broadhurst Seconded: Cr J Corless-Crowther That point 2 be amended to read: Appoint Deputy CEO Ian Graham to the position of Acting CEO from the 2nd September 2016 to the 31 December 2016 or commencement of the new permanent CEO with a higher duties allowance of $250 per week.


AMENDED RESOLUTION 182/2016 Moved: Cr S Penn Seconded: Cr D Smith That Council,

1. Agree to the request from the current CEO Mr Harry Hawkins to terminate his employment with the Shire of Victoria Plains on the 2nd September 2016,

2. Appoint Deputy CEO Ian Graham to the position of Acting CEO from the 2nd September 2016 to the 31 December 2016 or commencement of the new permanent CEO with a higher duties allowance of $250 per week, and,

3. Update policy 6.5.1 to add the Works Manager as an authorised signatory to the shire bank accounts for cheques and electronic payments.

Motion Put and Carried: 7/0 RESOLUTION 183/2016 Moved: Cr J Kelly Seconded: Cr J Corless-Crowther That a vote of thanks be given to the CEO.

Motion Put and Carried: 7/0 16 DECLARATION OF CLOSURE There being no further business the Presiding Member declared the meeting closed at 6.05pm. Signed this ... day of ............ Presiding Member ..............................................

minutes - ordinary council meeting august 2016 · august 2016 ... n/r 21/07/2016 a1.1.3 mr ian...

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