minutes of the eleventh regular meeting of the one … · may 23, 2017 and the minutes of the...

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MINUTES OF THE ELEVENTH REGULAR MEETING OF THE ONE HUNDRED

AND TWENTY EIGHTH COUNCIL OF THE TOWN OF CARLETON PLACE

The Tenth Regular Meeting of the One Hundred and Twenty Eighth Council of the Town of Carleton Place was held in the Town Hall Council Chambers on Tuesday, June 27, 2017 at 7:00 p.m.

PRESENT: Mayor Antonakos Deputy-Mayor Flynn Councillor Black Councillor Doucett Councillor Redmond Councillor Fritz Councillor Trimble

STAFF: P. Knowles, CAO D. Rogers, Clerk

J. Henderson, Manager of Recreation & Culture M. Caswell, Manager of Library Services D. Young, Director of Public Works

I OPENING PRAYER Mayor Antonakos asked members of Council and the public present to stand for a moment of silence.

II DISCLOSURE OF PECUNIARY INTEREST None

III MINUTES OF PREVIOUS MEETING Motion No. 11-128-01 Moved by Deputy-Mayor Flynn, seconded by Councillor Doucett THAT the Minutes of the Tenth Regular Meeting of the 128th Council held on

May 23, 2017 and the Minutes of the Second Special Meeting of the 128th Council held on June 14, 2017 be adopted as printed.

CARRIED IV DELEGATIONS Motion No. 11-128-02 Moved by Councillor Doucett, seconded by Councillor Fritz

THAT Meriah Caswell, Librarian, be permitted to speak to Council. CARRIED

Meriah Caswell, Manager of Library Services appeared before Council with a power point presentation regarding the Strategic Plan for the Carleton Place Public Library. Referring to results of a survey, Ms. Caswell reviewed the present resources of the library and stated needs for the future. The Manager also highlighted user’s comments on desirable items for the Library such as a café and accessibility. After answering questions from members of Council, Ms. Caswell was thanked for her presentation to Council.

V COMMUNICATIONS 128239 – 128287

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VI READING OF BY-LAWS By-law No. 37-2017

Motion No. 11-128-03 Moved by Councillor Black, seconded by Councillor Redmond

THAT By-law No. 37-2017 (To Regulate the Use of Municipal Docks) be read a first, a second and third time and finally passed.

CARRIED By-law No. 38-2017

Motion No. 11-128-04 Moved by Councillor Redmond, seconded by Councillor Trimble

THAT By-law No. 38-2017 (To Exempt Certain Lands from Part Lot Control 44-52 Code Crescent) be read a first, a second and third time and finally passed.


Motion No. 11-128-05 Moved by Councillor Trimble, seconded by Councillor Redmond

THAT By-law No. 39-2017 (To Amend By-law 13-2015 – Fees & Charges for Planning Applications) be read a first, a second and third time and finally passed.


Motion No. 11-128-06 Moved by Councillor Fritz, seconded by Councillor Doucett

THAT By-law No. 40-2017 (To Execute an Agreement – Provincial Offences Act) be read a first, a second and third time and finally passed.

CARRIED VII STANDING COMMITTEES Policy Review Committee – May 23, 2017 Motion No. 11-128-07 Moved by Councillor Doucett, seconded by Councillor Fritz

Communication: 128239 128173 128240 THAT Council hereby accepts the Policy Review Committee’s decisions related to the consent items of May 23, 2017 and approves the Council Actions.

CARRIED Motion No. 11-128-08 Moved by Deputy-Mayor Flynn, seconded by Councillor Doucett

Communication: 128241A THAT Council hereby instructs the Clerk to amend the Striking Committee Report to add Erin Rose as a member of Downtown Carleton Place BIA Board.

In the future, a resumé is to be included with requests to be appointed to a board or Committee.

CARRIED Motion No. 11-128-09

Moved by Councillor Doucett, seconded by Councillor Fritz Communication: 128241B

THAT Council hereby authorizes the Mayor and the Clerk to execute a Purchase and Sale Agreement for the purchase of 288 ft² located on Part of Lot 77 Registered Plan 276 Section “B”, for $475.20 plus all costs associated with transfer of title.

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CARRIED Physical Environment Committee – June 6, 2017

Motion No. 11-128-10 Moved by Councillor Black, seconded by Councillor Trimble

Communication: 128263 THAT Council hereby accepts the Physical Environment Committee’s decisions related to the consent items of June 6, 2017 and approves the Council Actions.

CARRIED

Motion No. 11-128-11 Moved by Councillor Trimble, seconded by Councillor Redmond

Communication: 128261 THAT Council hereby accepts the 2016-2017 Carleton Place Sewage Works Inspection Report. ALSO THAT the 2016-2017 Carleton Place Sewage Works Inspection Report be made available to the public via the Town’s website.

CARRIED

Planning and Protection Committee – June 6, 2017 Motion No. 11-128-12

Moved by Councillor Redmond, seconded by Councillor Black Communication: 128245 128246 128247 128248 128249 128250

128251 128252 128253 128254 128268 THAT Council hereby accepts the Planning and Protection Committee’s decisions related to the consent items of June 6, 2017 and approves the Council Actions. CARRIED

Corporate Services Committee – June 20, 2017

Motion No. 11-128-13 Moved by Councillor Trimble, seconded by Councillor Black Communication: 128285 128229 128286 128287

THAT Council hereby accepts the Corporate Services Committee’s decisions related to the consent items of June 20, 2017 and approves the Council Actions.

CARRIED Community Issues Committee – June 20, 2017 Motion No. 11-128-14

Moved by Councillor Fritz, seconded by Councillor Doucett Communication: 128280 128281 128282 128283 128284

THAT Council hereby accepts the Community Issues Committee’s decisions related to the consent items of June 20, 2017 and approves the Council Actions.

CARRIED Planning and Protection Committee – June 20, 2017

Motion No. 11-128-15 Moved by Councillor Redmond, seconded by Councillor Trimble Communication: 128275 128276 128277 128278

THAT Council hereby accepts the Planning and Protection Committee’s decisions related to the consent items of June 20, 2017 and approves the Council Actions.

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At the Request of Mayor Antonakos, the Clerk recorded the vote on Communication No. 128276 as follows:

Member Yea Nay Abstained Mayor Antonakos x Councillor Black x Councillor Doucett x Deputy-Mayor Flynn x Councillor Fritz x Councillor Redmond x Councillor Trimble x

Total 6 0 1 The Clerk informed members of Council that the vote had carried.

At the Request of Mayor Antonakos, the Clerk recorded the vote on Communication No. 128278 as follows:

Member Yea Nay Abstained Mayor Antonakos x Councillor Black x Councillor Doucett x Deputy-Mayor Flynn x Councillor Fritz x Councillor Redmond x Councillor Trimble x

Total 4 2 1 The Clerk informed members of Council that the vote had carried.

Motion No. 11-128-15 CARRIED

VIII OTHER BUSINESS Motion No. 11-128-16 Moved by Councillor Fritz, seconded by Councillor Doucett

THAT Council hereby authorizes the following rates for Child Care Services summer camp programs:

Kindergarten age children 6:30 a.m. – 6:00 p.m. rate would be $42.50 per day. The reduced day rate for 7:30 a.m. – 4:45 p.m. would be $40.00 per day.

Primary and Junior School Age children 6:30 a.m. – 6:00 p.m. rate would be $34.00 per day. The reduced day rate for 7:30 a.m. – 4:45 p.m. would be $32.00 per day.

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CARRIED

IX MAYOR’S ANNOUNCEMENTS/DATES TO REMEMBER Mayor Antonakos reminded members of Council of the Business Breakfast on Wednesday, June 28, 2017 as well as the Open Doors Event and the Lemonade Stand at the Public Library. Also, later the same day will be the Classic Car Parade starting at 6:00 p.m. from the Carleton Place Community Centre to the Market Square on Beckwith Street. The Mayor also noted other Canada 150 Events including the parade on Thursday, June 29, 2017 at 6:30 p.m. and the dance on Friday, June 30, 2017. Mayor Antonakos also highlighted the programs for Canada Day at Riverside Park and also noted the event planned for Roy Brown Park at 12:00 noon. Councillor Fritz informed Council that Amanda Lees and other visitors were here from Comrie Scotland to partake in the Canada Day festivities. Deputy-Mayor Flynn informed members of Council that former staff member Nicky Hynes was recently inducted into the Sports Hall of Fame at Kent School in the United States of America.

X SINGING OF O CANADA Local residents Hanna Pringle and Halley Crawford appeared before Council and sang the National Anthem “O Canada”.

Motion No. 11-128-17 (7:52 p.m.) Moved by Councillor Doucett, seconded by Councillor Fritz

THAT Council hereby recess. CARRIED

Motion No. 11-128-18 (9:44 p.m.) Moved by Councillor Doucett, seconded by Councillor Fritz

THAT Council resume meeting in formal session. CARRIED

Motion No. 11-128-19 Moved by Councillor Redmond, seconded by Councillor Black Communication: 128300

BE IT RESOLVED that Council of the Corporation of the Town of Carleton Place hereby directs staff to apply for a grant opportunity from the Federation of Canadian Municipalities’ Municipal Asset Management Program for Pumping Stations Condition Assessment.

BE IT THEREFORE RESOLVED that the Town of Carleton Place commits to conducting the following activities in its proposed project submitted to the Federation of Canadian Municipalities’ Municipal Asset Management Program to advance our asset management program. • conduct a detailed Condition Assessment of each of the Town’s eight sanitary pumping station; • identify work required to maintain level of service; and • compile sanitary pumping station data. BE IT FURTHER RESOLVED that the Corporation of the Town of Carleton Place commits $12,000 from its budget toward the costs of this initiative.

CARRIED

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Motion No. 11-128-20 Moved by Councillor Trimble, seconded by Councillor Redmond Communication: 128173A

BE IT THEREFORE RESOLVED that the Town of Carleton Place, potentially in partnership with the Town of Mississippi Mills and the Township of Beckwith, develop a Climate Change Mitigation Plan (Transportation and Land-Use Plan) that will result in creation of a Commuter Transit System integrated with an Active Transportation System that will shift commuter from private vehicles and reduce GHG. The plan will include specific tasks, who will accomplish them and when they will be implemented, estimated costs and implementation and monitoring strategy. BE IT FURTHER RESOLVED that the Town of Carleton Place commits $10,000 from its budget and in-kind contributions valued at $30,000 toward the costs of this initiative.

CARRIED Motion No. 11-128-21

Moved by Councillor Doucett, seconded by Deputy-Mayor Flynn Communication: 128173B

BE IT THEREFORE RESOLVED that the Town of Carleton Place develop a Climate Change Adaptation Plan (Climate Change Risk and Vulnerability Assessment) that will examine climate and flow data and conduct vulnerability assessment components at the Water and Wastewater Treatment Plants. The plan will include specific tasks, who will accomplish them when they will be implemented, estimated costs and an implementation and monitoring strategy. BE IT FURTHER RESOLVED that the Town of Carleton Place commits $15,000 from its budget and in-kind contributions valued at $27,000 toward the costs of this initiative.

CARRIED

Motion No. 11-128-22 Moved by Councillor Fritz, seconded by Councillor Doucett Communication: 128291

THAT Council hereby supports the submission of an application to include the paving of the Ottawa Valley Rail Trail between Almonte and Carleton Place for approval on the Municipality’s potential eligible projects list under the Ontario Municipal Commuter Cycling Program; AND THAT the Mayor and Clerk be authorized to execute a Declaration requesting funding for cycling project. AND THAT a request be made to the Ontario Ministry of Transportation to provide accelerated funding to this project in the amount of $100,000 (4 year contribution @ $25,000 per year). AND THAT the project to pave a trail to Almonte be considered as part the 2018 budget. AND THAT the draft Active Transportation Plan be adopted as an interim document.

CARRIED

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XI BY-LAW CONFIRMING COUNCIL PROCEEDINGS By-law No. 41-2017 Motion No. 11-128-23 Moved by Deputy-Mayor Flynn, seconded by Councillor Doucett

THAT By-law No. 41-2017 (Confirm Council Proceedings) be read a first time, second time and third time and finally passed.

CARRIED

XII ADJOURNMENT – 9:51 p.m. Motion No. 11-128-24 Moved by Councillor Black, seconded by Councillor Redmond

THAT the Eleventh Regular Meeting of the One Hundred and Twenty Eighth Council be hereby adjourned.

CARRIED

AGENDA

ELEVENTH REGULAR MEETING OF THE ONE HUNDRED AND TWENTY EIGHTH COUNCIL OF THE TOWN OF CARLETON PLACE

Tuesday, June 27, 2017 Council Chambers at 7:00 p.m. I OPENING PRAYER II DISCLOSURE OF PECUNIARY INTEREST III MINUTES OF PREVIOUS MEETING Minutes of the Tenth Regular Meeting of the 128th Council of May 23, 2017 Minutes of the Second Special Meeting of the 128th Council of June 14, 2017 IV DELEGATIONS Meriah Caswell, Librarian Carleton Place Public Library V COMMUNICATIONS 128239 – 128287 (copies of communications are available to view in the Clerk’s Dept.)

VI READING OF BY-LAWS By-law 37-2017 – To Regulate the Use of Municipal Docks By-law 38-2017 – To Exempt Certain Lands from Part Lot Control 44-52 Code Crescent By-law 39-2017 – To Amend By-law 13-2015 - Fees & Charges for Planning Applications By-law 40-2017 – To Execute an Agreement – Provincial Offences Act

VII STANDING COMMITTEES Policy Review Committee – May 23, 2017 128239 128173 128240 128241

Physical Environment Committee – June 6, 2017 128256 128257 128259 128260 128261 128262 128263 128264

Planning and Protection Committee – June 6, 2017 128245 128246 128247 128248 128249 128250 128251 128252 128253 128254 128268 Corporate Services Committee – June 20, 2017 128285 128229 128286 128287 Community Issues Committee – June 20, 2017 128280 128281 128282 128283 128284 Planning and Protection Committee – June 20, 2017 128275 128276 128277 128278

VIII OTHER BUSINESS Motion for Child Care Rates IX MAYOR’S ANNOUNCEMENTS/DATES TO REMEMBER X BY-LAW NO. 41-2017 CONFIRMING COUNCIL PROCEEDING XI SINGING OF O’CANADA XII ADJOURNMENT

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BY-LAW NO. 37-2017

A BY-LAW OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF CARLETON PLACE TO REGULATE THE USE OF MUNICIPAL DOCKS

WHEREAS, it is deemed necessary and desirable to regulate the use of municipal docks owned by the Corporation of the Town of Carleton Place and; WHEREAS the Town of Carleton Place recognizes the importance of maintaining a clean, safe and natural environment regarding the use of the municipal docks. NOW THEREFORE, The Council of The Corporation of The Town of Carleton Place hereby enacts as follows: 1. DEFINITIONS

For the purposes of this By-law and any related policy or procedure, the following terms shall mean:

a) ABANDONED VESSEL: a vessel moored at a municipal dock for more than 7 days;

b) BOATERS: individuals who own, operate or ride upon a vessel;

c) COURTESY DOCK: a dock used for loading and unloading a vessel and also for

the purpose of tying a vessel on a temporary (limited time) basis;

d) COUNCIL: the Council of The Corporation of The Town of Carleton Place;

e) DOCK: any courtesy, finger, Mediterranean or seawall dock;

f) HAUL: the act of removing a vessel from the water;

g) LAUNCH: the act of placing a vessel into the water;

h) TOWN: The Corporation of The Town of Carleton Place

i) VESSEL: a sail, power boat or any other motorized or non-motorized watercraft;

j) WAKE: the disturbance of water left behind a moving vessel;

2. REGULATIONS

a) All visitors enjoy the use of the municipal docks solely at their own risk and shall

comply with all applicable town by-laws as well as any federal or provincial legislation. The Town is not responsible for the loss of or damage to any vessel or items left with the docks.

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b) No person shall moor a vessel other than in accordance with this By-law. c) No person shall moor a vessel at a municipal dock any longer than twenty-four

hours. d) No person shall abandon a vessel at a municipal dock.

e) No person shall drive a vessel within the town limits at a speed in excess of 8 km

per hour. f) No person shall cause or permit riotous or indecent conduct, use abusive or

profane language, or otherwise interfere with the peaceable enjoyment of the dock by others.

g) No person shall cause or permit to be discharged any trash, litter, sewage, oily bilge water, fuel or other form of pollutant in the vicinity of any municipal dock.

h) No person shall cause or permit a carpet, line, restrainer, fixture, additional cleats,

securing objects or other equipment to be affixed to a dock, other than normal mooring lines.

i) No person shall use a barbeque on a vessel while in any dock or yard.

j) No person shall swim, bath, wash or fish except in or from those areas so

designated for such purpose.

k) Boaters shall launch or haul a vessel in a timely or expeditious manner while at a municipal dock.

l) No person shall prevent the use of a municipal dock by other boaters.

3. OPERATIONS OF VESSELS

a) Where a vessel is moored in contravention of this By-law or otherwise interferes with the reasonable use and enjoyment of the dock, municipal staff may direct the owner to remove and/or relocate the vessel. If the vessel owner cannot be contacted, the municipal staff may cause the vessel to be removed and/or relocated at the owner’s expense.

b) Small inflatable vessels and/or other such auxiliary watercraft, including but not

limited to, canoes, jet skis and kayaks, must be tied up in a way that does not hinder the travel of other vessels and must not protrude into any navigable water.

c) The Town of Carleton Place is not responsible for any damages incurred as a

result of actions taken to remove, relocate or store the vessel.

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4. CARE OF THE DOCKS No person shall damage, structurally change or alter any municipal dock without the written permission of the municipality.

5. ENFORCEMENT

a) This By-law shall be enforced by the municipal By-law Enforcement Officer and/or officer of the Ontario Provincial Police.

b) Any person who contravenes any of the provisions of this By-law and the

procedures with respect thereto is guilty of an offence and the penalty upon conviction therefore shall be as provided for in the Provincial Offences Act, R.S.O. 1990, Chapter P.33 and amendments thereto.

6. BY-LAW TITLE

This By-law may be titled the “Municipal Dock” By-law.

READ A FIRST TIME, SECOND TIME AND A THIRD TIME AND FINALLY PASSED THIS 27th DAY OF JUNE 2017.

Louis Antonakos, Mayor D.H. Rogers, Clerk

BY-LAW NO. 38-2017

A BY-LAW OF THE CORPORATION OF THE TOWN OF CARLETON PLACE TO EXEMPT CERTAIN LANDS FROM PART LOT CONTROL, BLOCK 64, REGISTERED PLAN 27M-73,

PARTS 1 TO 9 INCLUSIVE ON PLAN 27R-10897, IN THE TOWN OF CARLETON PLACE, IN THE COUNTY OF LANARK

WHEREAS Subsection 7 of Section 50 of The Planning Act, R.S.O. 1990 as amended, authorizes a Municipality to provide a by-law that part lot control does not apply to land that is within registered plans or plan of subdivision or parts thereof, subject to the approval of the County of Lanark;

AND WHEREAS it is deemed expedient to exempt certain lands located in an area designated Residential in Development Permit By-law 15-2015, and described as Block 64, Registered Plan 27M-73, Parts 1 and 9 inclusive on Plan 27R-10897 in the Town of Carleton Place, in the County of Lanark;

AND WHEREAS The Planning Act, subsection 50 (7.1) does not come into effect until approved by the County of Lanark;

NOW THEREFORE the Council of the Corporation of the Town of Carleton Place enacts as follows:

1. Subsection 5 of Section 50 of The Planning Act, R.S.O. 1990, as amended, does not apply to Block 64, Registered Plan 27M-73 further described as Parts 1 to 9 inclusive on Plan 27R-10897 in the Town of Carleton Place, in the County of Lanark.

2. This by-law shall be effective only to the extent necessary to permit; a) The creation of blocks and parcels for construction purposes and to permit such lots to

be charged and/or discharged

b) Individual dwelling units, together with appurtenant rights and easements in land associated therewith, to be conveyed to each initial purchaser of each individual dwelling unit; And this by-law shall not be construed as to permit the further severance or re-subdivision of any such parcel.

3. This by-law shall become effective upon the approval of the County of Lanark and registration of the by-law in the land titles office.

4. This by-law shall expire and be of no further force and effect as of June 12th, 2018.

5. The property is locally known as 44-52 Code Crescent.



BY-LAW NO. 39-2017

A BY-LAW OF THE CORPORATION OF THE TOWN OF CARLETON PLACE TO AMEND BY-LAW 13-2015, A BY-LAW TO ESTABLISH FEES AND CHARGES FOR

APPLICATIONS REGARDING PLANNING MATTERS OF THE SAID CORPORATION WHEREAS the Council of the Town of Carleton Place adopted By-law 13-2015, a by- law to establish fees and charges for application regarding planning matters;

AND WHEREAS it is deemed expedient and necessary to amend By-law 13-2015;

NOW THEREFORE the Council of the Corporation of the Town of Carleton Place hereby enacts as follows:

1) THAT Schedule ‘A’ to By-law 13-2015 be amended to delete the wording of Note

and replace with the following wording:

“In addition to these fees, the costs associated with registration of agreements and the cost of any peer review shall be paid by the applicant.”

READ A FIRST TIME, A SECOND TIME, AND THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF JUNE 2017

Louis Antonakos, Mayor D. H. Rogers, Clerk

BY-LAW NO. 40-2017

A BY-LAW OF THE COUNCIL OF THE CORPORATION OF THE TOWN OF CARLETON PLACE TO AUTHORIZE THE EXECUTION OF AN AGREEMENT TO PERMIT DEFAULTED FINES UNDER THE PROVINCIAL OFFENCES ACT TO BE

ADDED TO THE MUNICIPAL TAX ROLL

WHEREAS, it is deemed appropriate and desirable to adopt a By-law to authorize the execution of an Agreement to permit defaulted fines under the Provincial Offences Act to be added to the municipal tax roll. NOW THEREFORE, The Council of The Corporation of The Town of Carleton Place hereby enacts as follows:

1. That the Mayor and Clerk be authorized to execute the attached Agreement dated June 27, 2017.



SCHEDULE A TO BY-LAW 40-2017

This agreement ("Inter-municipal Agreement") made this _____ day of __________________, 2017

Between

THE CORPORATION OF THE TOWN OF PERTH -and-

THE CORPORATION OF THE TOWN OF CARLETON PLACE

THE SEPARATED CORPORATION OF THE TOWN OF SMITH FALLS

THE CORPORATION OF TAY VALLEY TOWNSHIP

THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS

THE CORPORATION OF THE TOWNSHIP OF DRUMMOND/NORTH ELMSLEY

THE CORPORATION OF THE TOWNSHIP OF BECKWITH

THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS

THE CORPORATION OF THE TOWNSHIP OF MONTAGUE

WHEREAS section 441.1 of the Municipal Act, 2001, permit a local municipality to add any part of a fine, for a commission, of a provincial offence that is in default under section 69 of the Provincial Offences Act to the tax roll for any property in the municipality for which all of the owners are responsible for paying the fine and collect it in the same manner as municipal taxes at the request of a municipality that has entered into a transfer agreement under Part X of the Provincial Offences Act;

AND WHEREAS the Corporation of the Town of Perth Provincial Offences Court (“POA Court”) wishes to formalize arrangements with the Corporation of the Town of Carleton Place, the Separated Corporation of the Town of Smiths Falls, the Corporation of Tay Valley Township, the Corporation of the Municipality of Mississippi Mills, the Corporation of the Township of Drummond/North Elmsley, the Corporation of the Township of Beckwith, the Corporation of the Township of Lanark Highlands and the Corporation of the Township of Montague (“the Municipalities”), so that defaulted fines under the Provincial Offences Act may be added to the tax rolls in their respective municipalities at the Town of Perth’s request and appropriately share any collected revenue; NOW THEREFORE the Municipalities agree as follows:

Requests

1. Subject to applicable law, the POA Court wishes to request that another municipality ("the tax rolling municipality") add any part of a fine for a commission of a provincial offence that is in default under section 69 of the Provincial Offences Act to the tax roll for any property in the tax rolling municipality for which all of the owners are responsible for paying the fine ("defaulting property owners") may do so by providing the tax rolling municipality details on the fine and the property including:

(a) A schedule of the outstanding fine(s), and (b) The address of any property owned by the defaulting offenders

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2. A tax rolling municipality that receives a request from the POA Court to add to its tax roll any part of a defaulted fine shall add the amount to the tax roll of any property in the local municipality for which the tax rolling municipality confirms that all of the owners are responsible for paying the fine.

Payments, Fees and Interest

3. A tax rolling municipality may add any fee to the tax roll that the tax rolling municipality charges under its by-law for adding amounts to the tax roll and may charge any interest that the tax rolling municipality charges under its by-law for amounts collected in the same manner as municipal taxes.

4. The tax rolling municipality shall, within 30 days of adding the defaulted fine to the tax roll, provide written notice to the property owners responsible for paying the defaulted fine, of the amount added to the tax roll, and of any fees and interest that may accrue under the tax rolling municipality's by-law.

5. The tax rolling municipality shall review tax rolled accounts quarterly to report and remit any fine amounts paid to the POA Court.

6. The POA Court shall review tax rolled accounts quarterly to report any fine amounts paid which may be removed from the tax roll.

7. The tax rolling municipality may retain any of its fees charged for adding the amount to the tax roll and may retain any of its interest charges on the amount.

Recovery and Short-fall

8. A tax rolling municipality may apply amounts it receives on behalf of defaulting property owners or through a tax sale to outstanding property taxes, fine amounts and other charges on the tax roll in accordance with applicable legislation and with the tax rolling municipality's by-laws and policies.

9. If the POA Court receives any payment for a fine after receiving payment for the fine from a tax rolling municipality, the POA Court shall pay the amount to the tax rolling municipality and the tax rolling municipality shall apply the payment to the amount tax rolled. Accounting

10. The Municipalities shall, during the term of this agreement and for four years following the termination of this agreement, maintain detailed and accurate accounts, records, books and data of all financial transactions undertaken by it pursuant to this Agreement, prepared in accordance with generally accepted accounting principles. Such records shall be available for review or audit by any municipality party to this agreement, during the term of the agreement and for four years following the termination of this agreement. Errors and Omissions

11. In the event that a municipality becomes aware of an error, inaccuracy or omission in any transaction, report or notice, the municipality shall correct the transaction, report or notice and shall provide written notice of such correction to the other municipality or property owners. In no event will a municipality be liable or responsible for any damages resulting from the errors, inaccuracies or omissions of another municipality.

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Notice

12. Any notice required in this agreement shall be in writing and shall be effective if:

(a) delivered personally;

(b) sent by mail; or

(c) sent by facsimile or email

13. All notices and other communications shall be given to the parties at the following addresses:

THE CORPORATION OF THE TOWN OF CARLETON PLACE ATTN: 175 Bridge St Carleton Place, ON K7C 2V8 THE SEPARATED CORPORATION OF THE TOWN OF SMITH FALLS ATTN: P.O. Box 695 77 Beckwith St N Smiths Falls, ON K7A 4T6 THE CORPORATION OF TAY VALLEY TOWNSHIP ATTN: 217 Harper Rd R.R. 4 Perth, ON K7H 3C6 THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS ATTN: P.O. BOX 400 3131 Old Perth Rd Almonte, ON K0A 1A0 THE CORPORATION OF THE TOWNSHIP OF DRUMMOND/NORTH ELMSLEY. ATTN: 310 Port Elmsley Rd R.R. 5 Perth, ON K7H 3C7 THE CORPORATION OF THE TOWNSHIP OF BECKWITH ATTN: 1702 9th Line Beckwith R.R. 2 Carleton Place, ON K7C 3P2 THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS ATTN: Box 340 Lanark, ON K0G 1K0

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THE CORPORATION OF THE TOWNSHIP OF MONTAGUE ATTN: Box 755 6547 Roger Stevens Dr Smiths Falls, ON K7A 4W6

14. Any party may change any particulars of its address for notice by written notice to the others. Termination

15. This agreement shall continue as long as the arrangement provided for is permitted by provincial legislation.

16. A municipality may terminate its participation in this agreement for convenience by providing thirty days (30) written notice to the POA Court.

17. Any amounts that are added to the tax roll for any property pursuant to this agreement prior to the date of termination shall continue to be owed to the POA Court. For greater certainty, the rights and obligations under section 5 and section 9 shall survive upon termination of this agreement.

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IN WITNESS WHEREOF the parties have caused this Agreement to be executed the above indicate date.

THE CORPORATION OF THE TOWN OF PERTH

Mayor Clerk

THE CORPORATION OF THE TOWN OF CARLETON PLACE

Mayor Clerk

THE SEPARATED CORPORATION OF THE TOWN OF SMITH FALLS

Mayor Clerk

THE CORPORATION OF TAY VALLEY TOWNSHIP

Reeve Clerk

THE CORPORATION OF THE MUNICIPALITY OF MISSISSIPPI MILLS

Mayor Clerk

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THE CORPORATION OF THE TOWNSHIP OF DRUMMOND/NORTH ELMSLEY.

Reeve Clerk

THE CORPORATION OF THE TOWNSHIP OF BECKWITH

Reeve Clerk

THE CORPORATION OF THE TOWNSHIP OF LANARK HIGHLANDS

Mayor Clerk

THE CORPORATION OF THE TOWNSHIP OF MONTAGUE

Reeve Clerk

Policy Review Committee

Council Report May 23rd, 2017

COMMUNICATION 128239 Received from Ministry of Infrastructure Addressed to Paul Knowles, Chief Administrative Officer Date May 15th, 2017 Topic Clean Water and Wastewater Fund (CWWF) SUMMARY In October 2016, staff submitted an application to CWWF for funding to:

• line the watermain under the river at Flora Street; • line sanitary sewers on Antrim Street and in the Industrial Park North; • rehabilitate piping in sanitary pumping stations and replace control panels in

pumping stations and at the Wastewater Plant; • design and construct improvements to the stormwater system from Arthur

Street to Moore Street; and • replace roofs at the water and wastewater treatment plants.

CWWF is notifying the Town that the projects have been approved for funding. COMMENT For Council’s Information STAFF RECOMMENDATION Receive and record COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

Policy Review Committee – May 23rd, 2017 - Page 2

COMMUNICATION 128173 Received from Paul Knowles, Chief Administrative Officer Addressed to Physical Environment Committee Date March 20th, 2017 Topic Funding Grants SUMMARY The Town was not successful in its recent application to the OCIF for funds to rehabilitate the Central Bridge. Staff have made inquiries and been advised that applications were evaluated primarily on the seriousness of the health and safety risk to the community that the project would address. The Town is eligible to apply for the next round of OCIF funding in the spring 2017. Applications can be submitted for a road, a bridge, a sewer or a water project and these applications will again be evaluated on how the project will address a health and safety issue in the Community. Also, the Federal Government is making the following grants available:

a) Plans and Studies Grants: Grants of up to $175,000 to develop plans and studies to reduce GHG emissions and help your community adapt to impacts of climate change, such as extreme temperatures, flooding and drought. Applications can now be submitted for:

Plans

• GHG emission reduction and community energy plans; • Transportation and land use plans; and • Climate change adaptation plans.

Studies

• Energy: Climate mitigation studies • Solid Waste: Climate mitigation studies • Water: Climate mitigation studies • Transportation: Climate mitigation studies • Community initiatives: Climate mitigation studies • Extreme temperature: Climate adaptation studies • Flooding and drought: Climate adaptation studies • Wind events: Climate adaptation studies • Community initiatives; Climate adaptation studies.


128173 Continued

b) Climate and Asset Management Network A professional network that provides training and grant funding to enable municipalities to integrate climate change considerations into asset management and infrastructure decisions. Details available in March 2017.

c) Regional and national-scale Climate Initiatives Funding for partner organizations to provide support to groups of municipalities to develop plans, studies or other strategies to reduce GHG emissions or adapt to climate change impacts. Available in spring 2017

d) Demonstration Project Grants Grant funding for municipalities to implement climate change initiatives on a small scale. Funding will be available for up to 80 per cent of costs to a maximum of $1 million. Details available in spring 2017.

e) Transition 2050 A combination of training and grant funding for a collaborative network of municipalities committed to reducing GHG emissions by 80 per cent by 2050. Details available in fall 2017.

UPDATE – May 23rd, 2017 Staff have consulted with the Active Transportation Committee and the Environmental Advisory Committee and suggest applications be submitted to the Municipalities for Climate Innovation Program (MCIP) for the following:

• A Transportation and Land Use Plan – A Consultant would be engaged to build on the work already done by the Active Transportation Committee. Commuter transit, especially a connection to the proposed LRT station at Moodie Drive, will be investigated. The final Plan would describe: a proposed commuter transit system; locations for park ’n ride

facilities; an Active Transportation system that connects residential with,

Commuter Transit Stops, commercial and community hubs; and how a proposed mix use, transit/active transportation friendly

development along the Hwy. 7 corridor can be accomplished.


128173 Continued

• A Climate Adaptation Study – A Consultant would be engaged to assess the resilience of the sewer and water systems related to the impacts of climate change. The Consultant would identify components of the systems that will be stressed as flows increase due to higher flows in the sewer and water system. The Study will then recommend upgrades to components of the sewer and water system and mitigations measures that could be introduced to control flows.

STAFF RECOMMENDATION THAT staff submit applications to the Municipalities for Climate Innovation Program for funding to develop a Transportation and Land Use Plan and a Climate Adaptation Study. COMMITTEE DECISION THAT staff submit applications to the Municipalities for Climate Innovation Program for funding to develop a Transportation and Land Use Plan and a Climate Adaptation Study. COUNCIL ACTION Receive and Record

COMMUNICATION 128240 Received from Paul Knowles, Chief Administrative Officer Addressed to Policy Review Committee Date May 9th, 2017 Topic AMO Conference SUMMARY The Municipal Delegation Request Form for the AMO Annual Conference (August 13th – 15th, 2017 in Ottawa) is now available. Delegation Request deadline is June 28th, 2017. STAFF RECOMMENDATION To be discussed. COMMITTEE DECISION Staff are to submit a request for a delegation to meet with MTO to request that the Highway Access Management Plan, along Hwy. 7, move forward.


128240 Continued

COMMUNICATION 128241 Received from Paul Knowles, Chief Administrative Officer Addressed to Policy Review Committee Date May 18th, 2017 Topic Closed Meetings SUMMARY As authorized by the Municipal Act, Council should review selected items in closed session. STAFF RECOMMENDATION THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that the meeting be closed to the public with the following agenda:

AGENDA 23-05-17-1 personal matters about an identifiable individual, including municipal or

local board employees – General Nature – Striking Committee 23-05-17-2 a proposed or pending acquisition or disposition of land by the municipality

or local board – General Nature – Mullett Street COMMITTEE DECISION THAT in accordance with Section 239 of the Municipal Act, S.O. 2001, that the meeting be closed to the public with the following agenda:

AGENDA 23-05-17-1 personal matters about an identifiable individual, including municipal or

local board employees – General Nature – Striking Committee 23-05-17-2 a proposed or pending acquisition or disposition of land by the municipality

or local board – General Nature – Mullett Street

COUNCIL ACTION Staff are to submit a request for a delegation to meet with MTO to request that the Highway Access Management Plan, along Hwy. 7, move forward. Receive and Record


128241 Continued REPORT TO COUNCIL 23-05-17-1 THAT Council hereby instructs the Clerk to amend the Striking Committee

Report to add Erin Rose as a member of Downtown Carleton Place BIA Board.

In the future, a resumé is to be included with requests to be appointed to a board or Committee.

23-05-17-2 THAT Council hereby authorizes the Mayor and the Clerk to execute a

Purchase and Sale Agreement for the purchase of 288 ft² located on Part of Lot 77 Registered Plan 276 Section “B”, for $475.20 plus all costs associated with transfer of title.

COUNCIL ACTION THAT Council hereby instructs the Clerk to amend the Striking Committee Report to add Erin Rose as a member of Downtown Carleton Place BIA Board. In the future, a resumé is to be included with requests to be appointed to a board or Committee. THAT Council hereby authorizes the Mayor and the Clerk to execute a Purchase and Sale Agreement for the purchase of 288 ft² located on Part of Lot 77 Registered Plan 276 Section “B”, for $475.20 plus all costs associated with transfer of title.

Physical Environment Committee Council Report

June 6th, 2017

COMMUNICATION 128256 Received from Paul Knowles, Chief Administrative Officer Addressed to Physical Environment Committee Date May 29th, 2017 Topic Cardel Subdivision Parkland SUMMARY Cardel will soon begin work on the parkland in their subdivision. It is the Developer’s responsibility to grade, topsoil and plant grass seed on the parkland. Other improvements to the parkland are the Town’s responsibilities. The 2017 budget includes $200,000 for these improvements with the cost funded from development fees. This parkland is to have a pathway with exercise stations, a landscape pond feature, a splash pad/change room and eventually a community centre. Rather than waiting until Cardel completes their grading/grass work and then excavating the newly created parkland, certain work should be completed in conjunction with Cardel’s work. This includes, installing the underground services, placing the granular material for the pathway, splash pad and change room and grading and installing the base for the pond. Greenbelt (the contractor undertaking Cardel’s work) has provided a price of $110,353.20 + HST complete this work. COMMENT This is a large contract to award without a competitive process. However, staff have verified that Greenbelt’s unit costs are competitive with other recently tendered prices. Completing this work through a separate tender would cost more as there would be cost to mobilize and cost to disturb and then reinstate the newly grassed parkland. STAFF RECOMMENDATION That staff engage Ottawa Greenbelt to complete work in Cardel’s park for $110,353.20. Also, that the process to name the park be initiated. COMMITTEE DECISION As authorized by Section 5.1 of By-law 2013-0001 that staff engage Ottawa Greenbelt to complete work in Cardel’s park for $110,353.20. Also, that the process to name the park be initiated.

Physical Environment Committee – June 6th, 2017 - Page 2

128256 Continued COUNCIL ACTION THAT Council hereby authorizes staff to engage Ottawa Greenbelt to complete work in Cardel’s park for $110,353.20 as authorized by Section 5.1 of By-law 2013-0001.

THIS WAS DEALT WITH AT SPECIAL COUNCIL MEETING JUNE 14TH, 2017

COMMUNICATION 128257 Received from Paul Knowles, Chief Administrative Officer Addressed to Physical Environment Committee Date May 29th, 2017 Topic Fence along McNeely SUMMARY Project Manager has obtained prices for replacement of the fence along McNeely Ave.

Contractor Remove Fence Install New Total Cavanagh $23,151.88 $281,931.35 $305,083.23 Total Fence $24,780.00 $280,374.36 $305,154.36 Carleton Development $18,440.10 NA

Recommendation Remove Fence Carleton Development $ 18,440.10 Install new Fence Cavanagh Construction $281,931.35* * Note – price includes pining all posts into rock Addition Costs Hydro VAC $ 2,290.00 Project Management $ 4,875.00 Total $307,526.45 Plus HST $ 39,978.44 Less HST Rebate ($ 34,566.12) TOTAL COST $312,938.73 COMMENT In 2016, the cost of the new fence was estimated to be approximately $300,000 and adjacent home owners were expected to fund 50% of the cost. Homeowners were advised that adjacent homeowners would then have four installments of $100.00 added on to their tax bills for 5 years so the Town would collect the homeowners’ share of $2,000. Note: - some owners have recently been ordered to repair the fence and have had to pay for this cost. For these owners, the cost would be $50.00 four times a year instead of $100.00.


128257 Continued With this arrangement, the Town would collect $158,000 from the 79 adjacent homeowners. (The Town will actually collect some less than this amount as owners that were recently ordered to repair their fence pay less.) Certain owners have asked that the height of fence be increased from 6 ft to 8 ft. This would cost an additional $63,370.47 ($800/homeowner). So far, there has not been wide support for this extra cost to homeowners so a 6 ft fence will be installed. Also, in August 2016, the fence was estimated to cost $300,000 but the 2017 budget only included $240,000. The Town’s share of the cost is being funded from reserves so the reserve will need to fund $156,469.37 instead of $120,000. STAFF RECOMMENDATION THAT Carleton Development be engaged to remove the existing fence and Cavanagh Construction be engaged to install the new fence along McNeely Avenue. COMMITTEE DECISION THAT Carleton Development be engaged to remove the existing fence and Cavanagh Construction be engaged to install the new fence along McNeely Avenue. COUNCIL ACTION THAT Council hereby authorizes staff to issue Purchase Orders to Carleton Development to remove the existing fence on McNeely Avenue and to Cavanagh Construction to install the new fence along McNeely Avenue.


COMMUNICATION 128259 Received from Paul Knowles, Chief Administrative Officer Addressed to Physical Environment Committee Date May 30th, 2017 Topic Work on the Exterior of the Town Hall SUMMARY The 2017 budget includes $125,000 to work on the exterior of the Town Hall. This will complete the Canada 150 grant for this project. The repointing work in 2017 will cost $60,000 leaving $65,000 to rehabilitate windows. The Project Manager recommends repairing windows as outlined in the Condition Assessment of the building prepared by the Heritage Consultant. Windows will be removed, repaired (with any damaged wood replaced) and painted.


128259 Continued The window frames will be repaired (with any damaged wood replaced) and painted in place. The windows will then be reinstalled with new weather stripping. New Thermopane glass will be installed wherever practical to improve energy efficiency. The Condition Assessment recommends a paint chip analysis and then repainting with the original colour scheme. The project does not include repainting the entire building and no change in the colour of the paint is planned so no paint chip analysis is included in the 2017 work. The repair work to the windows cannot be accurately defined so is priced with labour rates and material cost plus 10%. Labour

Company Description Hourly Rate Carleton Development Carpenter $48.50 Carpenter’s Helper $34.50 Labourer $22.50 Capital Dedicated Carpenter $64.50 Labourer $27.50 Kevin Dun No quote

Painting

Company Quote Sean Skillen Painting $325/window * Harry Barber Painting $470/window *

* Prorated allowance for larger areas Lift Boom

Company Description Amount Cooper Equipment Lift Boom Rental $5,300.00/month Drop Off and Pick Up $150.00/$150.00 Battlefield Equipment Lift Boom Rental $3,400.00/month Drop Off and Pick Up $75.00/$75.00

The project to rehabilitate the windows will be managed to stay within the available budget anticipated below.

Description Company Cost Window Restoration Carleton Development $19,000.00 Painting Sean Skillen Painting $34,500.00 Boom Lift $6,550.00 Project Management $4,887.50 Total $64,937.50


128259 Continued STAFF RECOMMENDATION THAT Carleton Development, Sean Skillen Painting and Battlefield be engaged to rehabilitate the Town Hall Windows. COMMITTEE DECISION THAT Carleton Development, Sean Skillen Painting and Battlefield be engaged to rehabilitate the Town Hall Windows. COUNCIL ACTION THAT Council hereby authorizes staff to engage Carleton Development, Sean Skillen Painting and Battlefield Equipment to rehabilitate the Town Hall Windows.


COMMUNICATION 128260 Received from Paul Knowles, Chief Administrative Officer Addressed to Physical Environment Committee Date May 30th, 2017 Topic Dog Park at Roy Brown Park SUMMARY Project Manager has obtained the following prices for fencing the dog park at Roy Brown Park.

Company Quote Cavanagh Construction $32,166.72 Total Fence $24,617.49

The cost for the fence is included in the 2017 budget. STAFF RECOMMENDATION THAT Total Fence be engaged to install the fence around the dog park at Roy Brown Park for $24,617.49. COMMITTEE DECISION THAT Total Fence be engaged to install the fence around the dog park at Roy Brown Park for $24,617.49.


128260 Continued COUNCIL ACTION THAT Council hereby authorizes staff to issue a Purchase Order to Total Fence to install the fence around the dog park at Roy Brown Park for $24,617.49.


COMMUNICATION 128261 Received from Jen Bitten, Water Inspector, MOECC Addressed to Dave Young, Director of Public Works Date May 12th, 2017 Topic 2016-2017 Carleton Place Sewage Works Inspection SUMMARY Ms. Britten was on-site to conduct an inspection of the Carleton Place Wastewater Treatment Plant and Collection System in March 2017. She has provided the Inspection Report generated as a result of her review. The primary focus, of the inspection, is to confirm compliance with Ministry of the Environment and Climate Control (MOECC) legislation and evaluation of conformance with Ministry policies and guidelines during the Inspection period. COMMENT There were three issues relating to Non-Compliance with regulatory requirements:

• The last upgrades at the WWTP still require a Professional Engineer to certify that works were completed in compliance with the ECA. Ms. Bitten recommends that the Town pursue this requirement;

• One grab sample that was tested for Ph was slightly outside of the required range. This issue was not identified and reported by OCWA for several months. This one issue created two regulatory non-compliances. Ms. Bitten is satisfied measures have been put in place to avoid reoccurrences – no further action is required; and

• Also, Ms. Bitten identified an issue in the Best Practice section whereby some elevated readings on effluent quality may be due to timing on sample extraction in conjunction with maintenances. No further action required.

STAFF RECOMMENDATION THAT Council hereby accepts the 2016-2017 Carleton Place Sewage Works Inspection. ALSO THAT the 2016-2017 Carleton Place Sewage Works Inspection Report be made available to the public via the Town’s website.


128261 Continued COMMITTEE DECISION THAT Council hereby accepts the 2016-2017 Carleton Place Sewage Works Inspection Report. ALSO THAT the 2016-2017 Carleton Place Sewage Works Inspection Report be made available to the public via the Town’s website. COUNCIL ACTION THAT Council hereby accepts the 2016-2017 Carleton Place Sewage Works Inspection Report. ALSO THAT the 2016-2017 Carleton Place Sewage Works Inspection Report be made available to the public via the Town’s website. COMMUNICATION 128262 Received from Dave Young, Director of Public Works Addressed to Physical Environment Committee Date May 30th, 2017 Topic PW2-2017 – Reconstruction of Various Streets SUMMARY Tenders were received up until 2:00 p.m. Tuesday May 30th, 2017 for the Rehabilitation/Reconstruction of various streets within the Town. The following bids were received:

Company Bid Thomas Cavanagh Construction Limited $1,755,351.78 R.W. Tomlinson Limited $1,945,559.77

COMMENT The work on Lake Avenue E. will require the installation of a forcemain through the intersection, a complete refurbishment of concrete depressions, upgrades to traffic signals and resurfacing. This project will occur in July and August to minimize impacts on school traffic. Staff are planning on implementing an enhanced communication strategy for this work due to the impact to the community. STAFF RECOMMENDATION THAT Council hereby authorizes the Mayor and Clerk to execute a Contract Agreement with Thomas Cavanagh Construction Limited for PW2-2017 Reconstruction of Preston Drive, Nichols Crescent, Warren Street, Part of Joseph Street, Part of Lake Avenue East, Part of Mullett Street and Road Rehabilitation of Part of William Street, Part of Mullett Street for the bid price of $1,755,351.78.


128262 Continued COMMITTEE DECISION THAT Council hereby authorizes the Mayor and Clerk to execute a Contract Agreement with Thomas Cavanagh Construction Limited for PW2-2017 Reconstruction of Preston Drive, Nichols Crescent, Warren Street, Part of Joseph Street, Part of Lake Avenue East, Part of Mullett Street and Road Rehabilitation of Part of William Street, Part of Mullett Street for the bid price of $1,755,351.78. COUNCIL ACTION THAT Council hereby authorizes the Mayor and Clerk to execute a Contract Agreement with Thomas Cavanagh Construction Limited for PW2-2017 Reconstruction of Preston Drive, Nichols Crescent, Warren Street, Part of Joseph Street, Part of Lake Avenue East, Part of Mullett Street and Road Rehabilitation of Part of William Street, Part of Mullett Street for the bid price of $1,755,351.78.


COMMUNICATION 128263 Received from Phil Hogan, Treasurer Addressed to Physical Environment Committee Date May 31st, 2017 Topic Tax Rate By-law SUMMARY Tax rates, for the Multi-residential category, that are in the current tax rate by-law passed on May 9th, need to be modified. The municipal and county portion need to be changed. The Province has implemented a change where any municipality that had a tax ratio greater than 2 could not pass on any tax increase to this property category. STAFF RECOMMENDATION THAT the current by-law be repealed and replaced with corrected rates for the multi-residential category. COMMITTEE DECISION THAT the current by-law be repealed and replaced with corrected rates for the multi-residential category. COUNCIL ACTION Receive and Record



COMMUNICATION 128264 Received from Ministry of Infrastructure Addressed to Paul Knowles, Chief Administrative Officer Date May 31st, 2017 Topic Clean Water and Wastewater Fund (CWWF) SUMMARY The Town has received more information concerning the CWWF monies that we are receiving. They require a motion of Council authorizing the Agreement. STAFF RECOMMENDATION THAT Council hereby authorizes the Mayor and Chief Administrative Officer to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement. COMMITTEE DECISION THAT Council hereby authorizes the Mayor and Chief Administrative Officer to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement. COUNCIL ACTION THAT Council hereby authorizes the Mayor and Chief Administrative Officer to execute the Clean Water and Wastewater Fund (Ontario) Transfer Payment Agreement.


Planning and Protection Committee Council Report

June 6th, 2017

COMMUNICATION 128245 Received from Joanna Bowes, Manager of Development Services Addressed to Planning and Protection Committee Date May 29th, 2017 Topic Development Services- Planning Activity Report SUMMARY The previously distributed monthly activity reviews for May regarding planning matters received within the department. The report represents only those matters that were accompanied by a submitted application or pre-consultations with Planning Staff. COMMENT For Council's Information STAFF RECOMMENDATION Receive and Record COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

Planning and Protection Committee – June 6th, 2017 - Page 2

COMMUNICATION 128246 Received from Joanna Bowes, Manager of Development Services Addressed to Planning and Protection Committee Date May 18th, 2017 Topic Proposed Changes to Planning and Appeal System SUMMARY The Province of Ontario has announced that it will be introducing new legislation to modify the Planning appeals system- the Ontario Municipal Board (OMB) in order to ensure communities have faster, fairer and more affordable hearings. Implementation is to occur in 2018. COMMENT Changes to the process include:

- The replacement of the OMB with a local planning appeal tribunal - “De novo” hearings would be eliminated for the majority of appeals, meaning

greater weight is given to the decisions of local municipalities - In complex cases the tribunal would only be able to overturn municipal

decisions if it does not follow the Provincial Policy Statement or Municipal Plans. If the decision is overturned, the municipality would have 90 days to make a new decision.

- Creation of statutory rules for conduct and procedure - Creation of a local planning appeal support centre- a new provincial agency

mandated and funded to provide free and independent advice and representation

- Major municipal land use decisions would not be appealable

STAFF RECOMMENDATION Receive and Record

COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record


COMMUNICATION 128247 Received from Joanna Bowes, Manager of Development Services Addressed to Planning and Protection Committee Date May 26th, 2017 Topic Part Lot Control for 44-52 Code Crescent SUMMARY An application for lifting of Part Lot Control has been made by 2476342 Ontario Inc. The request is proposed in order to legally separate the property at Plan 27R-10897, Block 64, Registered Plan 27M-73, municipally known as 44-52 Code Crescent. This townhouse unit was constructed under building permits 17-041 to 17-045. In order to create individual lots, part lot control is required to be lifted. A total of 5 units will be created through this process. The lifting of part lot control will be done on a registered plan of subdivision. The required reference plans have been submitted.

COMMENT The lands are designated as Residential under the Town of Carleton Place Official Plan and Development Permit By-law. The proposal is consistent with the Provincial Policy Statement and meets the intent of the Official Plan and Development Permit. STAFF RECOMMENDATION That a by-law regarding this application for lifting of part lot control at 44-52 Code Crescent be forwarded to Council for approval and that the required documents be forwarded to the County of Lanark for approval. COMMITTEE DECISION That a by-law regarding this application for lifting of part lot control at 44-52 Code Crescent be forwarded to Council for approval and that the required documents be forwarded to the County of Lanark for approval.


COMMUNICATION 128249 Received from Les Reynolds, Director or Protective Services Addressed to Planning and Protection Committee Date May 31st, 2017 Topic Police Service Board Minutes SUMMARY Minutes of the May 29th, 2017meeting of the Policy Service Board were previously distributed. Noteworthy items include:

• Community survey showed high level of satisfaction; and • Janie DeBaie stepped down after 8 years of service.

128247 Continued COUNCIL ACTION Receive and Record

COMMUNICATION 128248 Received from Les Reynolds, Director or Protective Services Addressed to Planning and Protection Committee Date May 31st, 2017 Topic OWFC Activity Report SUMMARY OWFC Activity Report for April 2017 was previously distributed. COMMENT For Council's Information STAFF RECOMMENDATION Receive and record COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record


128249 Continued COMMENT For Council's Information STAFF RECOMMENDATION Receive and record COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

COMMUNICATION 128250 Received from Joanna Bowes, Manager of Development Services Addressed to Planning and Protection Committee Date May 12th, 2017 Topic 99 – 101 John Street Severance SUMMARY A consent application has been received in relation to the property known municipally as 99 – 101 John Street. The subject lands are legally described as Registered Plan 1759 Lot “T”, illustrated below.

The property currently holds an existing semi-detached dwelling constructed in 2007 under building permit number 07N001 and is not part of a plan of subdivision. The application is to sever a 32.76 square metre residential lot with the existing dwelling of 99 John Street and retain a 32.76 square metre residential lot with the existing dwelling of 101 John Street. The purpose of this severance is to create two residential dwellings under separate ownership.


128250 Continued The Provincial Policy Statement (PPS) provides direction on matters of Provincial interest pertaining to land use matters and all development proposals must be consistent with the policies therein. The statement believes that long term prosperity for the Province depends upon a “strong, sustainable and resilient community, a clean and healthy environment, and a strong and competitive economy”. The policy statement directs development to settlement areas and protects the resources throughout the province. Section 1.0 of the statement, Building Strong Healthy Communities, stresses efficient development patterns by supporting infill development, utilizing existing infrastructure and promoting opportunities to create a varied built form. Section 2.0 of the statement protects resources and Section 3.0 outlines policies to direct development away from areas of potential hazards. The proposed severance complies and is consistent with policy directions within the Provincial Policy Statement. The Official Plan designation for this property is Mississippi Residential Sector. This designation allows for a mix of housing types which complements the existing small town character. The Development Permit By-law also designates the property as Mississippi Residential. It should be noted that a minor variance was granted (MV-04-2006) to approve the side yard setback at 1.0m rather than the required 1.2m setback at the time of construction. This severance will allow for the creation of two lots under separate ownership. Both the retained and the severed lots meet the minimum frontage required under the Development Permit By-law. The proposal, if approved, will allow for the two existing semi-detached dwellings to be divided into separate ownership. The lots are appropriately designated in both the Official Plan and in the Development Permit By-law. As with any severance application, staff compiles a list of conditions that the application must meet before final approval and creation of a new deed. It should be noted that once the County of Lanark Land Division Committee makes a decision, the applicant must clear all conditions within one year from the date of that decision. The proposed conditions for the application are:

1. The balance of outstanding taxes, including penalties and interest, (and any local improvement charges if applicable) shall be paid to the Town of Carleton Place.

2. The applicant shall provide the Town of Carleton Place with a digital copy of the reference plan (in NAD83 datum).

3. That a deposited reference plan be submitted to the Town of Carleton Place.


128250 Continued

1. That the applicant shall provide the Town of Carleton Place with a Building Location Survey demonstrating that the lands severed and the lands retained are in compliance with all Development Permit provisions. The Building Location Survey shall also include confirmation for both the severed and retained parcels that there is:

- Adequate frontage along the maintained road - Adequate access along the maintained road - Compliance with the Ontario Building Code

2. A payment to the Town of Carleton Place for cash-in-lieu of parkland in the amount of $640.00.

STAFF RECOMMENDATION That staff forward the above conditions to the County of Lanark for consideration. COMMITTEE DECISION That staff forward the above conditions to the County of Lanark for consideration. COUNCIL ACTION Receive and Record

COMMUNICATION 128251 Received from Valley Heartland Addressed to Paul Knowles, Chief Administrative Officer Date May 23rd, 2017 Topic Annual General Meeting SUMMARY Valley Heartland is holding their AGM at the Carleton Place Canoe Club on Wednesday, June 21st, 2017 from 8:30 a.m. – 10:30 a.m. RSVP is required by June 14th, 2017. STAFF RECOMMENDATION THAT those available RSVP to 613-283-7002 ext. 101 or by email to [email protected]. COMMITTEE DECISION THAT those available RSVP to 613-283-7002 ext. 101 or by email to [email protected]. COUNCIL ACTION Receive and Record

mailto:[email protected]

mailto:[email protected]


COMMUNICATION 128252 Received from Clerk and Director of Protective Services Addressed to Planning and Protection Committee Date Received May 29th, 2017 Topic Municipal Dock By-law SUMMARY Staff have prepared a Municipal Dock By-law to assist with the regulation, enforcement and safe operation of the municipal docks. Upon adoption of the By-law the desired provisions of the same can be short formed and forwarded to the Ministry for approval. STAFF RECOMMENDATION That the Municipal Dock By-law be forwarded to Council for approval. COMMITTEE DECISION That the Municipal Dock By-law be forwarded to Council for approval.

COUNCIL ACTION Receive and Record

COMMUNICATION 128253 Received from Les Reynolds, Director of Protective Services Addressed to Planning and Protection Committee Date May 31st, 2017 Topic Provincial Offences Court SUMMARY In Lanark County the Town of Perth is responsible for operating the Provincial Offences Court in partnership with the other lower tier municipalities. They have provided us with a report on the profit sharing results from 2016. The profits are allocated according to the municipality’s weighted assessment and for 2016 the total profit was $445,393 while our portion amounted to $39,566. One of the largest impacts on the amount we recover from provincial offenses is the number of fines that go unpaid. In recent years the provincial government has taken various steps to mitigate this and in June 2015 the Municipal Act was amended to allow municipalities to include certain outstanding POA fines along with any applicable fees on the property tax roll. After studying the success some municipalities have experienced with this new ‘tool’ Perth is asking the other municipalities to enter into an agreement authorizing this collection method.


128253 Continued This initiative can only be used where the property is solely owned by the person responsible for the unpaid fine and it is anticipated that it will only be applied where the amount owing is significant. STAFF RECOMMENDATION THAT a by-law authorizing the Clerk to enter into the previously distributed Agreement be sent to Council for approval. COMMITTEE DECISION THAT a by-law authorizing the Clerk to enter into the previously distributed Agreement be sent to Council for approval. COUNCIL ACTION Receive and Record

COMMUNICATION 128254 Received from Paul Knowles, Chief Administrative Officer Addressed to Planning and Protection Committee Date June 1st, 2017 Topic Population/Demographic Study SUMMARY At the 2015 Ontario East conference, a provincial population/demographic study was presented. This study forecast that population growth would be strong in the Toronto Area with some growth in other cities but that rural areas would grow slowly or even decline. Further, the study predicted that the demographics would shift with children and younger adults moving into cities and the rural population aging. Carleton Place is rural but on the fringe of Ottawa so has experienced strong growth. However, the demographics of the Town is aging. The Stats Canada data shows that both Carleton Place and Ottawa have grown from 2001-2016. However, Ottawa had a growth in all age categories, Carleton Place actually decreased in the 0-19 category and only increased in the older adult categories. STAFF RECOMMENDATION THAT the changing demographics of the Town be considered when designing municipal services.


128254 Continued COMMITTEE DECISION THAT the changing demographics of the Town be considered when designing municipal services. COUNCIL ACTION Receive and Record

COMMUNICATION 128268 Received from Paul Knowles, Chief Administrative Officer Addressed to Planning and Protection Committee Date June 5th, 2017 Topic Fees and Charges for Applications Regarding Planning Matters SUMMARY As part of the development approval process, applicants are required to submit a number of studies. In certain circumstances, staff feel a peer review of some studies is warranted. It should be clear that the developer should pay the cost of the peer review. STAFF RECOMMENDATION THAT Schedule A to By-law 13-2015 be amended to replace the Note with: “Note: In addition to these fees, the costs associated with registration of agreements and the cost of any peer review shall be paid by the applicant.”

COMMITTEE DECISION THAT Schedule A to By-law 13-2015 be amended to replace the Note with: “Note: In addition to these fees, the costs associated with registration of agreements and the cost of any peer review shall be paid by the applicant.” COUNCIL ACTION Receive and Record

Corporate Services Committee

Council Report June 20th, 2017

COMMUNICATION 128285 Received from Phil Hogan Addressed to Corporate Services Committee Date June 14, 2017 Topic Update on Major Assessment Appeals SUMMARY The municipality has had major assessment appeals outstanding for some time and are finally having decisions made by ARB. The majority of these are appeals that go across the Province for Big Box Stores. Appeals have been decided on or withdrawn for 5 major businesses – Rona, Home Depot, Canadian Tire, Mews, Shoppers ranging in dates back to 2009 up to including 2017. The assessment under appeal for these years was $132.9 million dollars and has resulted in the Carleton Place share of taxes to be written off amounting to $49,984. Appeals yet to be decided for 3 other major businesses – Walmart, Loblaws, CP Plaza Inc., ranging in dates back to 2013 up to and including 2017. The assessment under appeal for these years is $163.0 million dollars with decisions yet to be made. The municipality has set aside approximately $100,000 to deal with these appeals. There will be some permanent assessment loss going forward which will have to be dealt with when we prepare the 2018 budget. COMMENT Information only STAFF RECOMMENDATION Receive and File COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

Corporate Services Committee – June 20th, 2017 - Page 2

COMMUNICATION 128229 Received from Phil Hogan Treasurer Addressed to Corporate Services Committee Date May 10th, 2017 Topic 10 Year Capital Investment Plan SUMMARY Staff has updated the 10 year capital investment plan. COMMENT That Council review the plan. STAFF RECOMMENDATION That Council hereby instructs staff to proceed planning for the core infrastructure projects identified in the 10 year plan. COMMITTEE DECISION That Council hereby instructs staff to proceed planning for the core infrastructure projects identified in the 10 year plan. COUNCIL ACTION Receive and Record

COMMUNICATION 128286 Received from Phil Hogan Addressed to Corporate Services Date June 14, 2017 Topic Funding for Capital - Arena SUMMARY Treasurer to review the budget items related to the Arena and upgrade. Capital Budget Item – 2017 Budget $1,000,000 Funding for the $1,000,000 was to be funded $100,000 from reserve with $900,000 From Debt. Operating Issues – Existing Arena – Revenues on decline for Ice Rental and Net Canteen contribution, Hydro Costs Significantly Increasing STAFF RECOMMENDATION To be discussed COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record


COMMUNICATION 128287 Received from Paul Knowles, Chief Administrative Officer Addressed to Corporate Services Committee Date June 1st, 2017 Topic Municipal Asset Management Planning

SUMMARY Province has posted the proposed Municipal Asset Management Planning Regulation on the Environmental Registry for comment until July 24th. The proposed regulation would require municipalities to develop and adopt a strategic Asset Management Policy by January 1st, 2019. This policy would then need to be reviewed and updated every five years. This policy would include:

• Which municipal goals, plans (e.g., official plan, strategic plan, master plans) or policies the municipality’s asset management plan would support;

• A process for how the asset management plan would affect the development of the municipal budget and any applicable long-term financial plans;

• The municipality’s approach to continuous improvement and adoption of best practices regarding asset management planning;

• The principles that would guide asset management planning in the municipality, which would be required to include the principles in section 3 of the Infrastructure for Jobs and Prosperity Act, 2015;

• A commitment to consider in asset management planning: o the actions that may be required to address the risks and

vulnerabilities that may be caused by climate change to the municipality’s infrastructure assets, including to: operations requirements (e.g. increased maintenance schedules); levels of service (e.g. raising or lowering levels of service); and lifecycle management; and the anticipated costs that could arise from these impacts, and adaptation opportunities that may be undertaken to manage these potential risks;

o mitigation approaches to climate change, such as greenhouse gas emission (GHG) reduction goals and targets;

o disaster planning and any required contingency funding. • A process to ensure that asset management planning would be aligned with

Ontario’s land-use planning framework, including any relevant policy statements issued under section 3(1) of the Planning Act; provincial plans as defined in the Planning Act; and, municipal official plans.

• A discussion of capitalization thresholds used to determine which assets are to be included in the asset management plan and how this compares to the municipality’s Tangible Capital Asset policy, of one is in place;

• A commitment to coordinate planning between interrelated infrastructure assets with separate ownership structures by pursuing collaborative opportunities with neighbouring municipalities and jointly-owned municipal bodies;


128287 Continued

• Identification of who would be responsible for asset management planning, including an executive lead and how council will be involved; and

• A commitment to provide opportunities for municipal residents and other interested parties to provide input into asset management planning.

The regulation would also require municipalities to prepare an Asset Management Plan in three phases:

1) Phase I would address core infrastructure assets, and would be required to be completed by January 1, 2020;

2) Phase II would expand on Phase I by including all infrastructure assets in the plan by January 1, 2021;

3) Phase III would require further details to be provided for all infrastructure assets by January 1, 2022.

Although the requirements are being phased in, the Final Asset Management Plans will include considerable detail such as: Current levels of service; Inventory analysis; Estimated cost to sustain current levels of service; Estimated cost to service growth (only required for larger municipalities but as

Carleton Place is growing, this should be included); Proposed levels of service; A lifecycle management strategy; and Financial strategy;

COMMENT Interestingly the final Asset Management Plans are also to include a section about addressing shortfalls shown in the financial analysis. Addressing shortfalls Municipalities would also be required to outline any ongoing funding shortfall that exists between investments required to fund the activities in the lifecycle management strategy and the ability of the municipality to fund these activities, and how the municipality intends to address this shortfall. Where municipalities cannot conduct all of the activities required to provide proposed levels of service, municipalities would discuss how they would manage the risks associated with not undertaking these activities.


128287 Continued AMO has just produced a report that concludes that municipalities are facing a large funding gap as municipal revenues are not sufficient to cover costs so it seems that most Municipal Asset Management Plans will need to include a significant section addressing shortfalls and explaining how the municipality will manage the risks associated with not undertaking the work included in the Asset Management Plant. If work is not undertaken in accordance with the schedule in the Asset Management Plan then the value of the Plan is questionable. STAFF RECOMMENDATION THAT the Municipal Asset Planning Regulation require Asset Management Plans to include a financial strategy that demonstrates sufficient funding to complete the activities in the lifecycle management strategies and that municipalities and the province work together to increase revenues and/or decrease costs and/or adjust service levels so that the work included in the final Asset Management Plans can be funded and completed. COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

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Community Issues Committee Council Report June 20th, 2017

COMMUNICATION 128280 Received from Paul Knowles, Chief Administrative Officer Addressed to Policy Review Committee Date June 1st, 2017 Topic Municipal Immigration Program SUMMARY Province has announced that Municipal Immigration Program funding is now available to support Ontario’s Immigration Strategy which has three main objectives:

• attracting a skilled workforce and growing a stronger economy; • helping new comers and their families achieve success; and • leveraging the global connections of our diverse communities to increase our

prosperity. MCI invites municipalities to submit proposals that support these objectives by 4:00 p.m. June 22, 2017. COMMENT For Council's Information STAFF RECOMMENDATION Receive and record COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

Community Issues Committee – June 20th, 2017 - Page 2

COMMUNICATION 128281 Received from Mark Smith Addressed to Council Date June 12th, 2017 Topic Roy Brown Park Opening SUMMARY Resident notes that work is required in Roy Brown Park prior to the ceremony planned for July 1st, 2017. COMMENT Staff are aware of the work in the Park that is required. Signs are currently being printed and other work is scheduled. STAFF RECOMMENDATION The available members of Council attend the ceremony at noon on July 1st, 2017. COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record

COMMUNICATION 128282 Received from Marie White, Lanark County Tourism Addressed to Paul Knowles, Chief Administrative Officer Date April 4th, 2017 Topic Economic Development in Lanark County SUMMARY Marie White, Tourism Manager, Kurt Greaves, Lanark County CAO, Stacie Lloyd or Valley Heartland Community Futures Development Corporation and Cindy James of the Small Business Advisory Centre wish to make a presentation of Economic Development in Lanark County. STAFF RECOMMENDATION THAT presentation be heard. COMMITTEE DECISION Receive and Record COUNCIL ACTION Receive and Record


COMMUNICATION 128283 Received from Paul Knowles, Chief Administrative Officer Addressed to Community Issues Committee Date May 29th, 2017 Topic Local Share SUMMARY Across Ontario, municipal costs are growing and municipal revenues are not keeping pace. AMO has spent two years analyzing options and is recommending a 1% HST increase with the funds dedicated to supporting municipal infrastructure. AMO has considered cost cutting measures but all measures require significant legislative changes from the Ontario and federal governments. Revenues must be sufficient to fund costs and AMO suggests that an increase to the HST is preferable to an increase to property taxes. Their full report can be viewed at www.amo.on.ca/localshare AMO is seeking input on their report and recommendation for a 1% HST increase. COMMENT Municipal revenues definitely need to be sufficient to properly fund costs. Cost cutting measures do involve difficult legislative changes. But, increasing the HST is also a difficult legislative change. STAFF RECOMMENDATION That the Town support AMO’s efforts to ensure municipal revenues are sufficient to fund municipal costs but that specific cost cutting measure should be identified and pursued with equal vigor so that the gap between municipal revenues and costs can be closed with a combination of an HST increase and cost cutting measures. COMMITTEE DECISION That the Town support AMO’s efforts to ensure municipal revenues are sufficient to fund municipal costs but that specific cost cutting measure should be identified and pursued with priority so that the gap between municipal revenues and costs can be closed primarily by cost cutting measures and proceeding with an HST increase only if required. COUNCIL ACTION Receive and Record

http://www.amo.on.ca/localshare


COMMUNICATION 128284

Received from Various Committees Addressed to Community Issues Committee Date May/June 2017 Topic Action Reports/Minutes

SUMMARY Action report for the June 5th, 2017 meeting of the Parks and Recreation Committee was previously distributed. Noteworthy items include:

128265 2017/2018 Pool User Fees 128267 Compressor Rom Exhaust Fan 128274 Benches and Garbage Cans for Parks

STAFF RECOMMENDATION THAT Council approves Committees’ decisions.

COMMITTEE DECISION THAT Council approves Committees’ decisions. Receive and Record

Planning and Protection Committee Council Report June 20th, 2017


Received from Les Reynolds, Director of Protective Services Addressed to Planning and Protection Committee Date June 14th, 2017 Topic OWFC Activity Report

SUMMARY OWFC Activity Report for May 2017 was previously distributed.

COMMENT For Council's Information

STAFF RECOMMENDATION Receive and record

COMMITTEE DECISION Receive and Record

COUNCIL ACTION Receive and Record


Received from Joanna Bowes, Manager of Development Services Addressed To Planning and Protection Committee Date May 17th, 2017 Topic DP3-01-2017, 11 Beckwith Street- Market Square Residence

SUMMARY An application has been submitted for a Class 3 Development Permit for the property locally known as 11 Beckwith Street, adjacent to the Farmers Market at Beckwith Street. The property is designated as Mississippi Residential Sector. The applicant is proposing to construct a 5632 square metre, 4 storey, 51 unit apartment building with 2 commercial units (283m2). Seventy percent of the residential units are barrier free while the remaining units are accessible in design. The proposal is to have both indoor and surface level parking.


128276 Continued This request is a site specific request due to the fact that the applicant is proposing commercial lands being added into the residential district. Commercial lands are currently not a permitted use, although in the sale of this land both staff and council had promoted commercial use on the lower level. Further, commercial uses are supported in the Town of Carleton Place Official Plan for this area in particular. By way of background information the property was deemed surplus by the Town in 2011 under motion 5-122-09 and listed for sale. The property was intended for high density and a sign on the property was also posted indicating the intent. Further, the property was listed on the website with the intent for high density use, commercial use and a note that the Town would be willing to lease parking spaces in the adjoining parking lot. The applicant is requesting relief from the following Development Permit Provisions:

1. A decrease in the front yard setback from 4.5m (min) to 3m specifically for the first floor of the commercial portion only.

2. A decrease in the interior side yard which varies, but at its closest point would require a variance from 3m to 1.2m.

3. A decrease in the rear yard setback from 7.5m to 6.1m at its closest point. 4. A decrease in the number of required parking spaces from 91 to 64 spaces. 5. A decrease in the size of parking space for those located in the interior of the

building from 2.75m x 6m to 2.6m x 5.2m. 6. A decrease in the size of parking space for those located at the exterior of the

building from 2.75m x 6m to 2.6m x 6m. COMMENT Higher level documents, such as the Provincial Policy Statement, the County Official Plan and the Town of Carleton Place Official Plan include policies and directions to consider while evaluating any development proposal. The development generally meets the requirements of these documents. Provincial Policy Statement: Section 1.1 Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns “Healthy, livable, and safe communities are sustained by:

a) Promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term;

b) Accommodating an appropriate range of housing and mix of residential (including second units, affordable housing and housing for older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries, and long-term care homes), recreation, park and open space, and other uses to meet long term needs;


128176 Continued

c) Avoiding development and land use patterns which may cause environmental or public health and safety concerns;

d) Avoiding development and land use patterns that would prevent the efficient expansion of settlement areas in those areas which are adjacent to or close to settlement areas;

e) Promoting cost effective development patterns and standards to minimize land consumption and servicing costs;

f) Improving accessibility for persons with disabilities and older persons by identifying and removing land use barriers which restrict their full participation in society;

g) Ensuring that necessary infrastructure, electricity generation facilities and transmission and distribution systems, and public service facilities are or will be available to meet current and projected needs; and

h) Promoting development and land use patterns that conserve biodiversity and consider the impacts of climate change.” This project meets these requirements.

Section 1.1.3 Settlement Areas Section 1.1.3 of the Provincial Policy Statement notes that “Settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted”. Section 1.1.3.2 states “Land use patterns within settlement area shall be based on:

a) densities and a mix of land uses which: 1) efficiently use of land and resources; 2) are appropriate for, and efficiently use, infrastructure and public

service facilities which are planned or available, and avoid the need for their unjustified and/or uneconomical expansion;

3) minimize negative impacts to air quality and climate change, and promote energy efficiency;

4) support active transportation; 5) are transit-supportive, where transit is planned, exists or may be

developed; and 6) are freight supportive; and

b) a range of uses and opportunities for intensification and redevelopment in

accordance with the criteria in policy 1.1.3.3, where this can be accommodated.”


128276 Continued This project is appropriate for, and efficiently uses, existing infrastructure and prevents the need for expansion of the Town boundaries due to increasing the density within the downtown district and surrounding areas. It also supports active transportation in the sense that it is directly abutting the proposed Ottawa Valley Recreational Trail and provides bicycle racks. 1.1.3.3 “Planning Authorities shall identify appropriate locations and promote opportunities for intensification and re-development where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs.” This project is an infill site and has been planned in concept for many years. There is sufficient existing infrastructure to support this level of density. It also abuts a rehabilitated brownfields site (farmers market) and provides an excellent site for residential intensification adjacent to the downtown district in order to support and promote growth of downtown business- its own commercial businesses included. 1.1.3.4 “Appropriate Development Standards should be promoted which facilitate intensification, redevelopment and compact form while avoiding or mitigating risks to public health and safety.” As mentioned above, this project increases density that will help support the downtown district businesses as well as the farmers market. It will also help to redevelop and revitalize an older area of town. 1.4 Housing 1.4.3 “Planning Authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:

d) promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and

e) establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety.”

As discussed above this project meets the goals of Section 1.4.


128276 Continued Section 1.1.4 states “Appropriate development standards should be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety.” This project is in conformity with the Provincial Policy Statement. Lanark County Sustainable Communities Official Plan Section 2.3.1 General Policies The General Policies Section outlines the following: “Lanark County is home to many thriving Towns, Villages and Hamlets which provide a plan to live, work and play. The following shall apply: …

4) Local Official Plans shall promote intensification in existing built up areas based on the type of servicing infrastructure;

5) Efficient development patterns will be encouraged in Settlement Areas to optimize the use of land, resources, infrastructure and public service facilities….”

2.6 Settlement Area Land Use Policies The County of Lanark’s Objectives respecting development in Settlement Areas are as follows:

1) “To ensure the provision of an adequate supply of residential land; 2) To provide a range and mix of low, medium and high density housing types in

accordance with servicing capacity; 3) To provide for neighbourhood facilities and amenities which are appropriate

to a residential living environment; 4) To ensure the provision of roads and other municipal services necessary to

the development of functional neighbourhood areas; 5) To provide for mixed use communities with appropriate commercial,

institutional and employment uses.” This project meets the requirement for servicing capacity and provides high density housing which currently does not exist to this level within the downtown district and surrounding area. Further, this project offers mixed use residential and commercial opportunities for the public.


128276 Continued This project complies with the Lanark County Sustainable Official Plan. Town of Carleton Place Official Plan Section 2.3 General Design Policies The General Design Policies outlined in Section 2.3 state:

1. “Proposed developments shall enhance the image of the Town of Carleton Place by complementing and contributing to:

• The character of the area; • Local landmarks; • The consistency and continuity of the area within its surroundings; • The edges of the area; • Linkages within, too and from the area”

The project provides consistency and continuity to the area within its surroundings. The architect has specifically mimicked the design used for the Farmer’s Market in terms of colours, style and materials. It also is adjacent to the Ottawa Valley Recreation Trail, Trans Canada Trail and the farmers market.

6. “The design of new development shall: • Be complementary to adjacent development in terms of its overall

massing, orientation and setback; • Provide links with pedestrian, cycling and road networks; • Enhance orientation and integrate newly developing areas of Carleton

Place; and • Maintain and enhance valued historic development patterns and

resources.”; As discussed above the development provides links to the Ottawa Valley Recreational Trail and is within a reasonable distance from the Trans Canada Trail.

7. “Development or redevelopment design shall strive to achieve the following: • Provide a development pattern that supports a range of uses; • Provide transportation connections to adjacent areas; and • Maintain and enhance valued historic development patterns and

resources” The development supports a residential/commercial mixed use. The high density will help to provide people who will support downtown businesses. The architect has worked towards blending the building with portions of the surrounding community.


128276 Continued

10. “The Town shall promote and encourage building facades to be visually interesting through extensive use of street level entrances and windows. Functions that do not directly serve the public such as loading bays and blank walls, should not be located directly facing the street.”

The project meets the above. 3.2.2 Mississippi District Residential “...in addition to the above, service commercial uses on the ground floor of existing dwellings may be permitted on lots adjacent to the Downtown District on Victoria Street, Beckwith Street, and Allan street subject to the issuance of a Development Permit.” The project meets the above. 3.5.4 Density Provisions “The following density policies are intended to ensure that the new development will include a mix of residential densities in order to address a full range of housing requirements. The following policies shall apply: …

2. Notwithstanding Section 3.5.4.1, where development is proposed on infill sites or sites which are the result of lot consolidations, and which infill sites or consolidated sites have areas of 3 hectares of less, residential density may be increased. In such cases, density will be controlled through the regulatory framework of the Development Permit By-law.”

The property this project is proposed on is both an infill lot and also a consolidation of lots, therefore higher than regular density is appropriate in this case. The typical density range found in the Official Plan is 26-34 units/net ha. This project will be 140 units/net ha. Section 3.5 of the Residential District lists objectives as promoting sustainable, efficient and diverse residential neighbourhoods and to provide a diverse range of housing types and densities. Further, Section 3.5.5 Increased Density and Bonusing notes that Section 37 of the Planning Act allows Council to increase the maximum height or density of development in exchange for a variety of issues including “the provision of affordable housing, assisted housing or housing for those with special needs”. In this case, 70% of the apartments are to be barrier free. Town of Carleton Place Development Permit By-law: 4.3.1 Permitted Uses “Permitted uses shall be in accordance with Section 6.1.”


128276 Continued Section 4.3 Mississippi Residential Sector Section 4.3.3 “Discretionary Uses

- Bed and Breakfast Establishments - Office, Retail Store and Personal Service Businesses are permitted on lots

adjacent to Downtown District on Victoria, Beckwith and Allan Streets”. Apartments are permitted uses under Section 6.1. The development standards listed in Section 6.3.9 are specifically for apartment dwellings. Below is the site plan for the proposed project along with the development standards, the list of where the project meets the standards and where the developer is asking for variances.


128276 Continued Site Provisions Requirements Provided Lot Area Nil Yes Lot Coverage (maximum) 60% 41% Lot Frontage 35m 47.03m Front Yard Build Within Area

4.5m-7.5m 3m at closest point

Exterior Side Yard Build Within Area

4.5m-7.5m Not applicable

Interior Side Yard (minimum)

3m 1.2m at closest point

Rear Yard Depth (minimum)

7.5m 6.1 at closest point

Usable Landscaped Open Space (rear yard, minimum)

20% of the lot area 35% open space (rear yard)

Building Height (maximum)

14m (4 storey) 4 storey

No encroachment area (front and exterior)

2.5m Does not encroach

Parking Residential: 1.25 per dwelling unit 0.25 visitors Total required: 77 Commercial: Retail store/personal business/office 1 space/20m2

Request variance for all13 visitor parking spaces. Request for 14 spaces to accommodate 279m2 of commercial space to be dealt with in a lease in the adjoining Town owned parking lot Total Reduction of 13 parking spaces.

• Handicap accessible space provided as per by-law.

Section 3 Parking Space Size

2.75m x 6m Interior parking Request 2.6m x 5.2m (with excess 0.7m from required aisle with parking length would be at 5.9m) Exterior parking: Request 2.6m x 6m

Aisle Width 6m 6.7m- exceeds


128276 Continued Site Provisions Requirements Provided Bicycle Parking Residential:

Require 32 Commercial: Require 8

Residential: 32 Commercial: 8

The proposed front yard setback variance ranges from 3m-3.2m along the commercial portion of the building. Interestingly, the residential section of the building- the remaining 3 stories is setback to the required front yard setback. The intent of bringing the building forward is in order to delineate the commercial section from the residential and have a more interesting and varied streetscape. The proposed rear yard setback ranges between 6.1m and 6.3m where required setback is 7.5m. This variance is deemed minor in nature and similar relief has been granted on other projects. As outlined above, the applicant has provided sufficient parking for the residents of the building as required under Section 3.31.2 as well as under Section 6.3.9 for apartment dwellings. The applicant is short of parking for both visitors (13 spaces) and commercial spaces (14 spaces). Some preliminary discussions with Council during the proposed purchase of the property outlined that a lease agreement could be arranged to address some of these spaces. This lease had been considered in the listing of the property in the hopes that a negotiation for either accessible or affordable units could be made. In this instance the developer has provided 70% of the units as barrier free and the remainder of the units having an accessible design. With respect to the commercial requirements for parking (14 spaces) it should be noted that this particular section of Mississippi Residential Sector is immediately adjacent to the Downtown District which requires 0 parking for commercial spaces, and only 1 required space for any dwelling unit. With this in mind, and with the perspective of bringing more residences to the downtown district to support commercial businesses, this request for relief should be considered for the 13 visitor parking spaces. The 14 commercial parking spaces will be leased from the Town in the adjacent parking area. The lease arrangement was listed as a potential condition on the Town’s website as part of a purchase and sale agreement. The final request for variance is to both the width and depth of the parking spaces for interior and exterior parking. Parking relief for the interior of the building is requested for the width of parking from 2.75m to 2.6m and the depth from 6m to 5.2m. To be taken into consideration is the fact that the developer has a wider than required aisle width of 6.7m (rather than the minimum 6m). When the 0.7 is considered in the length calculation the length of the parking spaces would act as 5.9m length.


128276 Continued Section 14 of the Development Permit By-law outlines the Built Form Design Criteria. Below are the renderings of what the structure is proposed to look like when built.


128276 Continued This development was designed to match the adjacent Farmer’s Market (above) which was a project recently completed by the Town. This proposal takes into consideration material types used in and around the community and maintains the heritage colours as would be required if it were constructed within the Downtown Core that it is adjacent to. Many buildings within the area are three stories in height, therefore this development would not be significantly out of line with the properties on the other side of Beckwith St or the buildings on Bridge Street. Many of the buildings within the downtown core and surrounding area have similar roof lines. Because this project has the interior parking on the first level there are no windows provided along the sides of the building, aside from the windows provided for the commercial area. However, the developer has added various cladding types in order to break up the façade and create some interest along the sides of the building. Landscaping will also help to create an interesting streetscape and side views of the project. As part of the completed application studies included were: a planning rationale report, a scoped Environmental Impact Study and a serving brief. Drawings include a grading and drainage plan, landscape plan, site plan, colored perspective drawings and other related specific detailed drawings. These studies have been reviewed and deemed acceptable by the Planning Department, Public Works as well as the Urban Forest Committee. The Urban Forest Committee requested more specific details related to the location of two honey locust trees and to indicate details related to planting. A condition to be included in the agreement will be that fencing will be placed around trees to remain and that guidelines with respect to working around trees will be followed. The Building department has requested further information at the time of building permit application. The Fire Department has indicated that it would like to see further details related to an additional fire hydrant (at the north east side of Market Square) and specifics about fire department connections and the fire alarm panel. These details are currently being addressed. Drawings will need to be amended to show this detail before final approval. Council comments received have indicated that there are some concerns relating to reduction in both parking space number and size. A 30% reduction in parking was noted. The repercussions being felt with a decrease in availability at Market Square. Snow removal has also been listed as a concern.


128276 Continued While the majority public comments have been positive with relation to the general concept and design of the project some concerns from the public include issues relating to parking; in particular, the decrease in width from 2.75m to 2.6m. It is noted that many people in the area still use trucks as standard transportation. The parking space width would make the parking difficult. The other concern raised is the height of the proposed building in relation to the building directly surrounding the area. All comments and concerns relating to this project received by June 5th or after have been accepted and circulated to both Council and the developer. Responses to those who commented by the deadline were provided by the developer through the Town. Other comments received in this case were similar concerns to others who provided comments before the deadline. As with any Development Permit application, committee has the option of the following decisions:

(a) refuse the application; (b) approve the application and issue a development permit with no conditions

attached; (c) approve the application and require that conditions be met before issuing a

development permit; (d) approve the application and issue a development permit with conditions

attached; or (e) approve the application, require that conditions be met before issuing a

development permit and, when the conditions have been met, issue a development permit with conditions attached.

STAFF RECOMMENDATION That committee hereby approve application DP3-01-2017 and authorize staff to issue a development permit upon receipt of all required information, fees and security. The development permit will include standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site specific conditions:

1. The Owner shall construct a 1.8m wooden privacy fence along the lot line between the property and the adjoining neighbour at 43 Beckwith St.


128276 Continued COMMITTEE DECISION That committee hereby approve application DP3-01-2017 and authorize staff to issue a development permit upon receipt of all required information, fees and security. The development permit will include standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site specific conditions:

1. The Owner shall construct a 1.8m wooden privacy fence along the lot line between the property and the adjoining neighbour at 43 Beckwith St.

RECORDED VOTE Mayor Antonakos Yea Councillor Black Yea Councillor Doucett Absent Deputy-Mayor Flynn Yea Councillor Fritz Yea Councillor Redmond Yea Councillor Trimble Yea CARRIED COUNCIL ACTION Receive and Record

COMMUNICATION 128277 Received from Joanna Bowes, Manager of Development Services Addressed to Planning and Protection Committee Date June 9th, 2017 Topic Extension of Nu Globe Subdivision Draft Plan SUMMARY The County has received a letter from McIntosh Perry on behalf of their client Nu Globe Developments requesting a further extension (first extension granted June 7, 2016) for the draft plan approval for 09-T-12002 which currently lapses September21, 2017 (previous extension lapsed September 21, 2016). Nu Globe has requested a one (2) year extension to September 21, 2019. This is the maximum extension permitted under the Planning Act. Their reasons for their request include: “Nu Globe is not in a position to proceed with registration and construction due to the local building market and ongoing review of the internal business strategy”


128277 Continued COMMENT The Planning Act allows for applicants to request an extension to Draft Approval for up to a period of three years. Extensions past that period are not permitted. The reasons for this are:

- That the validity of the supporting technical reports and studies may be out of date with current trends and growth that has occurred after the issuance of draft approval

- There is also a concern that if allowed to linger, the public is not necessarily informed as the period of time since the public meeting occurred.

Staff have reviewed the applicant’s request and the current draft conditions and generally staff are convinced that conditions have not changed significantly so the technical reports and studies remain valid. However, have reviewed Smart Center’s stormwater/fish habituate report. The report describes the construction of a low flow swale that will improve fish habituate which is used as the outlet for this area. We have noted that, in the past couple of years, the plantings in this swale have certainly thrived. Nu Globe’s stormwater design calculates a theoretical pre-development flow from their property and then designs a SWM facility with the outlet flow matching this calculated pre-development flow. The outlet from the SWM facility is directed into the low flow swale that was constructed by Smart Centers. Staff are concerned that the thriving plantings in the low flow swale will not actually accommodate the calculated pre-development flow. The current draft conditions related to Stormwater Management are;

26. Prior to registration , or prior to an application for a MPE ECA for any stormwater works (whichever comes first), the Owner shall prepare a stormwater site management plan . The stormwater site management plan shall be in conformity with the phasing of the development and identify the sequence of its implementation in relation to the construction of the subdivision and shall be to the satisfaction of the Town of CP and MVCA as per condition 46.

46. That the subdivision agreement between the owner and the municipality

contain the following provisions to the satisfaction of the MVCA:


128277 Continued That prior to registration, or prior to application for a MOE ECA, whichever comes first, the Owner shall prepare a Detailed Stormwater Site Management Plan to the satisfaction of the MVCA and the municipality that demonstrates at minimum:

- The details and the function of the pond and that there is adequate freeboard

- That the inlet of the watercourse to the site and the outlet from the site will remain in the current location

- Ponding levels do not exceed 0.3m deep in the travelled portion of the road during a 1:100 year flood event

- A sediment control plan A minimum setback to the development shall be 15 m from the edge of the main channel of the watercourse. The setback shall be shown on a G& D plan and cannot extend into the lot lands Staff feel that the draft conditions are still relevant and support an extension to the draft approval as requested. However, the developer is cautioned that the current state of the outlet should be examined to confirm its ability to receive discharge without negative impacts. The Developer should also assure themselves that all other studies and/or permits received to date are still valid for the 2 year time frame. STAFF RECOMMENDATION That staff forward a recommendation to the County of Lanark for an extension of 2 years for the Draft Approval of the Nu Globe Subdivision. COMMITTEE DECISION That staff forward a recommendation to the County of Lanark for an extension of 2 years for the Draft Approval of the Nu Globe Subdivision. COUNCIL ACTION Receive and Record


COMMUNICATION 128278 Received from Joanna Bowes, Manager of Development Services Addressed To Planning and Protection Committee Date June 7th, 2017 Topic DP3-02-2017, 351 Bridge Street SUMMARY An application has been submitted for a Class 3 Development Permit for the property locally known as 351 Bridge Street, adjacent to Carambeck School and the Hydro Station. The property is designated as Residential in the Official Plan and the Development Permit By-law. The applicant is proposing to construct two, two storey apartment buildings with a combined footprint of 2888 square metres. 15% will be barrier free as required by the Ontario Building Code. There is potential for other units to also become barrier free accessible. The proposal is to have exterior parking. By way of background information this lot was declared surplus in 2011 and listed for sale. The listing for sale identified multi-family as an appropriate use for the property. A similar draft proposal has previously been reviewed and discussed by Council during negotiations for purchase and sale. This type of development has been proposed for a number of years for this property. The applicant is requesting relief from the following Development Permit Provisions:

1. An increase in the front yard setback from 4.5m (min)-7.5m (Max) to 106.0m. 2. A decrease in the number of required parking spaces from 60 to 51 spaces. 3. A decrease in the lot frontage from 35m to 14.57m.

COMMENT Higher level documents, such as the Provincial Policy Statement, the County Official Plan and the Town of Carleton Place Official Plan include policies and directions to consider while evaluating any development proposal. The development generally meets the requirements of the documents. Provincial Policy Statement: Section 1.1 Managing and Directing Land Use to Achieve Efficient and Resilient Development and Land Use Patterns “Healthy, livable, and safe communities are sustained by:

a) Promoting efficient development and land use patterns which sustain the financial well-being of the Province and municipalities over the long term;

b) Accommodating an appropriate range of housing and mix of residential (including second units, affordable housing and housing for older persons), employment (including industrial and commercial), institutional (including places of worship, cemeteries, and long-term care homes), recreation, park and open space, and other uses to meet long term needs;


128278 Continued

c) Avoiding development and land use patterns which may cause environmental or public health and safety concerns;

d) Avoiding development and land use patterns that would prevent the efficient expansion of settlement areas in those areas which are adjacent to or close to settlement areas;

e) Promoting cost effective development patterns and standards to minimize land consumption and servicing costs;

f) Improving accessibility for persons with disabilities and older persons by identifying and removing land use barriers which restrict their full participation in society;

g) Ensuring that necessary infrastructure, electricity generation facilities and transmission and distribution systems, and public service facilities are or will be available to meet current and projected needs; and

h) Promoting development and land use patterns that conserve biodiversity and consider the impacts of climate change.” This proposal meets the objective listed in Section 1.1.

Section 1.1.3 Settlement Areas Section 1.1.3 of the Provincial Policy Statement notes that “Settlement areas shall be the focus of growth and development, and their vitality and regeneration shall be promoted”. Section 1.1.3.2 states “Land use patterns within settlement area shall be based on:

a) densities and a mix of land uses which: 1) efficiently use of land and resources; 2) are appropriate for, and efficiently use, infrastructure and public

service facilities which are planned or available, and avoid the need for their unjustified and/or uneconomical expansion;

3) minimize negative impacts to air quality and climate change, and promote energy efficiency;

4) support active transportation; 5) are transit-supportive, where transit is planned, exists or may be

developed; and 6) are freight supportive; and

b) a range of uses and opportunities for intensification and redevelopment in

accordance with the criteria in policy 1.1.3.3, where this can be accommodated.”

This project is appropriate for and efficiently uses existing infrastructure and prevents the need for expansion of the Town boundaries due to increasing the density within the residential district.


128278 Continued 1.1.3.3 “Planning Authorities shall identify appropriate locations and promote opportunities for intensification and re-development where this can be accommodated taking into account existing building stock or areas, including brownfield sites, and the availability of suitable existing or planned infrastructure and public service facilities required to accommodate projected needs.” This project is an infill site and has been planned in concept for many years. There is sufficient existing infrastructure to support this level of density. 1.4 Housing 1.4.3 “Planning Authorities shall provide for an appropriate range and mix of housing types and densities to meet projected requirements of current and future residents of the regional market area by:

d) promoting densities for new housing which efficiently use land, resources, infrastructure and public service facilities, and support the use of active transportation and transit in areas where it exists or is to be developed; and

e) establishing development standards for residential intensification, redevelopment and new residential development which minimize the cost of housing and facilitate compact form, while maintaining appropriate levels of public health and safety.”

As discussed above this project meets the goals of Section 1.4. Section 1.1.4 states “Appropriate development standards should be promoted which facilitate intensification, redevelopment, and compact form, while avoiding or mitigating risks to public health and safety.” This project is in conformity with the Provincial Policy Statement. Lanark County Sustainable Communities Official Plan Section 2.3.1 General Policies The General Policies Section outlines the following: “Lanark County is home to many thriving Towns, Villages and Hamlets which provide a plan to live, work and play. The following shall apply: …

4. Local Official Plans shall promote intensification in existing built up areas based on the type of servicing infrastructure;

5. Efficient development patterns will be encouraged in Settlement Areas to optimize the use of land, resources, infrastructure and public service facilities….”


128278 Continued

2.6 Settlement Area Land Use Policies The County of Lanark’s Objectives respecting development in Settlement Areas are as follows:

1. “To ensure the provision of an adequate supply of residential land; 2. To provide a range and mix of low, medium and high density housing types in

accordance with servicing capacity; 3. To provide for neighbourhood facilities and amenities which are appropriate

to a residential living environment; 4. To ensure the provision of roads and other municipal services necessary to

the development of functional neighbourhood areas; 5. To provide for mixed use communities with appropriate commercial,

institutional and employment uses.” This project meets the requirement for servicing capacity and provides high density housing which currently does not exist to this level within the area. This project complies with the Lanark County Sustainable Official Plan. Town of Carleton Place Official Plan Section 2.3 General Design Policies The General Design Policies outlined in Section 2.3 state:

10. “The Town shall promote and encourage building facades to be visually interesting through extensive use of street level entrances and windows. Functions that do not directly serve the public such as loading bays and blank walls, should not be located directly facing the street.”

The project meets the above. 3.5.4 Density Provisions “The following density policies are intended to ensure that the new development will include a mix of residential densities in order to address a full range of housing requirements. The following policies shall apply: …

2. Notwithstanding Section 3.5.4.1, where development is proposed on infill sites or sites which are the result of lot consolidations, and which infill sites or consolidated sites have areas of 3 hectares of less, residential density may be increased. In such cases, density will be controlled through the regulatory framework of the Development Permit By-law.”


128278 Continued The property this project is proposed on is an infill lot therefore higher than regular density is appropriate in this case. The density is 76 units per net hectare. Section 3.5 of the Residential District lists objectives as promoting sustainable, efficient and diverse residential neighbourhoods and to provide a diverse range of housing types and densities. Town of Carleton Place Development Permit By-law: Section 6 Residential Apartments are permitted uses under Section 6.1. The development standards listed in Section 6.3.9 are specifically for apartment dwellings. Below is the site plan for the proposed project along with the development standards and the list of where the project meets the standards and where the developer is asking for variances.

Site Provisions Requirements Provided Lot Area Nil Yes Lot Coverage (maximum) 60% 27% Lot Frontage 35m Bridge St:14.7m

Edmund St: 37.01m

Front Yard Build Within Area

4.5m-7.5m Bridge: 106m Edmund: 5.27m

Exterior Side Yard Build Within Area

4.5m-7.5m n/a

Interior Side Yard (minimum)

3m 6.61m

Rear Yard Depth (minimum)

7.5m Technical frontage off of Bridge St (shortest frontage). 5.27m; but both act as a front yard.


128278 Continued Site Provisions Requirements Provided Usable Landscaped Open Space (rear yard, minimum)

20% of the lot area 46%

Building Height (maximum)

14m (4 storey) 8.8m

No encroachment area (front and exterior)

2.5m meets

Parking Residential: 1.25 per dwelling unit 0.25 visitors Total required: 60

51 spaces 2 handicap spaces provided (only 1 required) Meets parking requirement for residents, short 9 visitor parking space. However, further spaces could be added along Edmund but have not been due to practicality.

Section 3 Parking Space Size

2.75m x 6m 2.75m x 6m

Aisle Width 6m 6m

Bicycle Parking 26 spaces

provided

The proposed front yard setback variance is proposed to be 106m from Bridge Street to the main wall of the building. This distance is greater than the required front yard setback due to the irregular shape of the lot which would prevent construction within the limits of the standard 4.5m-7.5m. To be noted that off of Edmund Street, which also acts as a front yard, the setback meets the development permit by-law provisions. With respect to frontage, the variance is again requested specifically due to the nature of the irregular shape of the lot which is 14.7m along Bridge St. The Edmund Street side exceeds the required frontage. The technical rear yard is off of Edmund Street and requires a variance from 7.5m to 5.27m. However, given that Edmund Street acts as a front yard the building meets the requirements of that standard and should be deemed an acceptable variance.


128278 Continued A variance in the number of parking spaces has been requested from the required 60 spaces to 51 spaces. The parking lot has enough spaces to accommodate the residence of the building but will be 9 spaces short for visitor parking. This variance was requested although the developer could provide an additional 9 spaces along Edmund Street. The developer notes that the distance of travel would make the spaces less likely to be used. The applicant has exceeded the required handicap parking spaces provided by 1 spot (providing one per building). Section 14 of the Development Permit By-law outlines the Built Form Design Criteria. Below are the renderings of what the structure is proposed to look like when built.


128278 Continued

Section 14.3.1 Residential within Existing Neighbourhoods states “New residential development in existing neighbourhoods should be integrated with the housing units in the adjacent area….structures shall demonstrate the general principles of good design including, but not limited to those dealing with form, mass, scale, height, texture and color.” The renderings below show that the form, mass, scale, and height are all consistent with the surrounding neighbourhood. With reference to roof line, colours and texture the building has been designed as per the requirements of the Development Permit By-law incorporating architectural appeal and they contribute to the esthetics and visual appeal of the community. The designer has avoided long, monotonous facades as required and has provided ample landscaping.


128278 Continued


128278 Continued As part of the completed application studies included were: a planning rationale report, a scoped Environmental Impact Study and a serving brief. Drawings include a grading and drainage plan, landscape plan, site plan, colored perspective drawings and other related specific detailed drawings. These studies have been reviewed and deemed acceptable by the Planning Department. Public Works is in the process of reviewing the technical engineering details provided. Both the Building Department and Protective Services had expressed some concerns with respect to fire access/egress but have since met with the developer to discuss these issues. Revised plans indicating a larger turn around area and location of 2 hydrants are forthcoming. The Urban Forest Committee requested sugar maple be planted rather than the red maple indicated on the drawings (although red maple are on the list of trees approved by the Town). The Urban Forest committee noted that sugar maple will grow better in the soil conditions of the site. Comments have been received by utilities and appropriate conditions as provided by those utilities will be placed in the development permit agreement. Public comments have been received with concerns ranging from density, parking concerns, access and egress concerns, garbage, servicing and traffic. Another concern raised is in relation to Council’s control over who the units will be rented to. The developer is advertising the units for seniors, with 15% of the units being accessible as required under the building code. However, the municipality does not have any means with which to control who the developer ultimately rents the units to. The developer has responded to these concerns in writing through the town to those who provided comment. As with any Development Permit application, committee has the option of the following decisions:

(a) refuse the application; (b) approve the application and issue a development permit with no conditions

attached;


128278 Continued

(c) approve the application and require that conditions be met before issuing a development permit;

(d) approve the application and issue a development permit with conditions attached; or

(e) approve the application, require that conditions be met before issuing a development permit and, when the conditions have been met, issue a development permit with conditions attached.

STAFF RECOMMENDATION That committee hereby approves application DP3-02-2017 and authorizes staff to issue a development permit upon receipt of all required information, fees and security. The development permit will include standard clauses to address servicing, grading, landscaping and utilities requirements. COMMITTEE DECISION That committee hereby approves application DP3-02-2017 and authorizes staff to issue a development permit upon receipt of all required information, fees and security. The development permit will include standard clauses to address servicing, grading, landscaping and utilities requirements as well as the following site specific conditions.

1) The Owner will be required to provide all required parking. However, the construction of nine (9) of the parking spaces on Edmond Street may be deferred until 12 months after the building is occupied, and if the Town determines parking is sufficient, these parking spaces may not be required to be constructed.

RECORDED VOTE Mayor Antonakos Yea Councillor Black Nay Councillor Doucett Absent Deputy-Mayor Flynn Nay Councillor Fritz Yea Councillor Redmond Yea Councillor Trimble Yea CARRIED COUNCIL ACTION Receive and Record

BY-LAW NO. 41-2017

A BY-LAW TO CONFIRM THE PROCEEDINGS OF THE ONE HUNDRED AND TWENTY EIGHTH COUNCIL OF THE CORPORATION OF THE TOWN OF CARLETON PLACE AT THE SECOND SPECIAL MEETING OF JUNE 14, 2017 AND THE ELEVENTH REGULAR

MEETING OF COUNCIL OF JUNE 27, 2017

AND WHEREAS Section 5 of the Municipal Act, S.O. 2001, the powers of a municipal corporation are to be exercised by its Council; AND WHEREAS it is deemed expedient that the proceeding of the Council of the Corporation of the Town of Carleton Place at this meeting be confirmed and adopted by by-law; NOW THEREFORE the Council of the Corporation of the Town of Carleton Place enacts as follows:

1. THAT the action of the 128TH Council of the Corporation of the Town of Carleton Place at the SECOND Special meeting held June 14, 2017 and the ELEVENTH Regular Meeting of Council held on June 27, 2017, in respect of each motion and resolution passed, and other action taken by the Council of the Corporation of the Town of Carleton Place at its meeting, is hereby adopted and confirmed as if all such proceedings were expressly embodied in this By-law.

2. THAT the Mayor and proper officials of the Corporation of the Town of Carleton Place

are hereby authorized and directed to do all things necessary to give effect to the action of the Council of the Corporation of the Town of Carleton Place referred to in the preceding section thereof.

3. THAT the Mayor and Clerk are authorized and directed to execute all documents

necessary in that behalf and to affix thereto the Seal of the Corporation of the Town of Carleton Place.

READ A FIRST TIME, SECOND TIME AND A THIRD TIME AND FINALLY PASSED THIS 27TH DAY OF JUNE 2017.


minutes of the eleventh regular meeting of the one … · may 23, 2017 and the minutes of the...

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