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Minutes of the 5th Meeting ofDistrict Facilities Management Committee (2014-15)

Central and Western District Council

Date: 30 October 2014 (Thursday)

Time: 2:32 pm

Venue: Conference Room 14/F., Harbour Building 38 Pier Road, Central, Hong Kong

Present:Chairman:Mr CHAN Choi-hi, MH*

Members:Mr CHAN Chit-kwai, BBS, JP (beginning of meeting – 4:40pm)Mr CHAN Hok-fung, MH*Ms CHENG Lai-king (2:34 pm – end of the meeting)Mr CHEUNG Kwok-kwan, JP (4:00 pm – end of the meeting)Mr CHEUNG Yick-hung, Jackie (3:01 pm – 3:18 pm)Mr HUI Chi-fung (2:34 pm – 4:26 pm)Mr IP Kwok-him, GBS, JP (beginning of meeting – 3:18 pm)Mr KAM Nai-wai, MH*Mr LEE Chi-hang, Sidney*Miss LO Yee-hang (2:47 pm – 4:26 pm)Mr MAN Chi-wah, MH*Mr NG Siu-keung, Thomas, MH, JP*Miss SIU Ka-yi*Mr WONG Kin-shing*Mr YIP Wing-shing, BBS, MH, JP*Remarks: * Members who attended the whole meeting

( ) Time of attendance of Members

Items 5-12:Miss YU Yan-yan, Rosanna

Mr HO Man-lung, Clark

Senior Executive Officer (District Management),Central and Western District Office

Executive Officer (District Management),Central and Western District Office

Items 13-16:Mr NGAN Siu-ming, George District Leisure Manager (Central and Western),

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Ms CHOW Pui-shan, CindyLeisure and Cultural Services Department

Deputy District Leisure Manager (District Support) Central and Western, Leisure and Cultural Services Department

Item 17:Ms CHOW Pui-shan, Cindy

Mr HO Man-lung, Clark

Deputy District Leisure Manager (District Support) Central and Western, Leisure and Cultural Services Department

Executive Officer (District Management),Central and Western District Office

In Attendance:Miss CHOW Ho-kiu, Cheryl, JP District Officer (Central and Western)Mr CHAN Yun-man, Winston Assistant District Officer (Central and Western)Ms WONG Ming-wai Senior Executive Officer (District Council),

Central and Western District OfficeMiss YU Yan-yan, Rosanna Senior Executive Officer (District Management),

Central and Western District OfficeMr HO Man-lung, Clark Executive Officer (District Management),

Central and Western District OfficeMr CHAN Kwok-hung Senior Inspector of Works (Hong Kong),

Home Affairs DepartmentMr LEE Kit-wai Inspector of Works (Hong Kong),

Home Affairs DepartmentMs YAU Kit-yu Assistant Inspector of Works (Central and Western),

Home Affairs DepartmentMr CHAN Yat-kin, Kaiser Liaison Officer i/c (District Facilities and Community

Involvement), Central and Western District OfficeMs CHAN Shuk-hing, Daphne Senior Librarian (Central and Western),

Leisure and Cultural Services DepartmentMr TONG Pak-yu, Simon Chief Estate Officer (Hong Kong), Lands DepartmentMr LIU King-tong Chairman, Chung Wan and Mid-levels Area CommitteeMr HA Chung-kin Chairman, Sheung Wan and Sai Ying Pun Area

Committee

Secretary:Miss KWOK Ka-man, Kaman Executive Officer (District Council) 4,

Central and Western District Office

Absent with Apologies:Mr CHAN Ho-lim, Joseph (Sick Leave)Dr Malcolm LAMMr LAM Chun-fung Chairman, Kennedy Town and Shek Tong Tsui Area

Committee

Opening Remarks

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1. The Chairman welcomed Members and representatives from government departments to the 5th meeting of the District Facilities Management Committee (DFMC) (2014-15). T he Chairman said that before the meeting, he had received sick leave application from Mr Joseph CHAN, who indicated that he could not attend the meeting due to sickness.

Item 1: Adoption of the Agenda (2:32 pm)

2. The Committee adopted the revised agenda.

Item 2: Confirmation of the Minutes of the 4 th DFMC M eeting of the Central and Western District Held on 31 July 2014 (2:33 pm)

3. The minutes of the 4th meeting were confirmed.

Item 3: Chairman’s Report (2:33 pm – 2:39 pm )

4. The Chairman reported to Members that the Transport Department (TD) had given a written response on the proposal for the enhancement of mobile library service in the Central and Western (C&W) District.

5. Miss SIU Ka-yi enquired of the Leisure and Cultural Services Department (LCSD) how it would promote the new mobile library stop to be provided in Sheung Wan Cultural Square (SWCS) to local residents.

6. Ms Daphne CHAN , Senior Librarian (Central and Western) of the LCSD, appreciated the Committee’s support for setting up a mobile library stop at the lay-by near SWCS, and said that related follow-up work would be conducted. The department would study in consultation with the TD the design, location of erection and mode of display of the parking sign. A site visit would also be conducted with other departments to examine the arrangements of electri-city supply and excavation works, the commencement of which was subject to consent from relevant departments. It generally took six months to set up a new mobile library stop if no particular problems arose. In view of the extremely heavy traffic at the lay-by and high ped-estrian flow in SWCS, the department estimated that it would take longer to complete the set up. As for promotion, corresponding arrangements would be made upon completion of the mobile library stop, and Quick Response Codes (QR codes) would be provided on posters for the convenience of the public.

7. Mr MAN Chi-wah said that as improvement works would be carried out at SWCS, the LCSD could study in consultation with the works departments to provide an additional point of supply next to the mobile library stop. However, prior to completion of the improvement works, he suggested the use of electricity supply in Western District Telephone Exchange for the mobile library.

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8. Ms Daphne CHAN of the LCSD said that she had conducted a site visit to SWCS with Members in April this year, and confirmed that the triangular section next to SWCS was un-suitable for parking a mobile library van, which would be better parked in front of shops at the rear part of the lay-by. Subsequently, the Committee wrote to the TD, requesting the de-partment to consider the provision of a traffic sign for the mobile van to be parked there. Hence, there would be a considerable distance between the parking location of mobile library van and SWCS. The department would examine and identify suitable points of supply nearby, and report difficulties, if any, to the Working Group on District Minor Works (Work-ing Group). A funding application would also be submitted to the Working Group to cover the expenditure required for the whole mobile library stop project.

9. Members had no other comments and the Committee endorsed the provision of a mobile library stop at the rear part of the lay-by near SWCS. The Chairman thanked the department for assistance.

Item 4: Action Checklist on Matters Arising from the 4 th DFMC Meeting of the Central and Western District( C&W DFMC Paper No. 70 /201 4 ) (2:39 pm – 2:40 pm)

10. The Committee noted the paper.

Item 5: Fund Application of District Minor Works Projects – Planter D isplay S cheme for O wners’ C orporations (OCs) and M utual A id C ommittees (MACs) (2014-15) ( C&W DFMC Paper No. 77 /201 4 ) ( 2:40 pm – 2:50 pm)

11. Mr Clark HO , Executive Officer (District Management) of the Central and Western Dis-trict Office (C&WDO), presented the paper to the Committee, and briefed Members on the re-view results of the scheme.

12. Mr WONG Kin-shing supported the scheme, but he pointed out that some OCs placed planters on the pavements outside their housing estates. Littering into the planters by passers-by had affected environmental hygiene. He enquired of the C&WDO about the mechanism to remove planters abandoned on pavements.

13. Mr CHAN Chit-kwai supported the scheme. He considered that the responsibility for proper management of planters lied with OCs, which should provide reasonable explanations when re-applying for planters.

14. The Chairman hoped that the C&WDO would conduct annual inspections, and state clearly in the Guide to Application the management responsibilities of OCs after applying for planters and other points to note.

15. Mr Clark HO of the C&WDO indicated that a district inspection would be arranged later. OCs would be required to take planters found on the streets back inside their building areas.

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Arrangements might be made to remove the planters by contractors if OCs refused to co-operate. The C&WDO would also require the OCs re-applying for planters to give reasons on the application forms of the scheme this year. Regarding the frequency of inspections, once a year was considered to be more feasible. He said that the scheme had been launched in 2008 when placing planters on pavements had been permitted in the Guide to Application. However, in view of the recent complaints received, OCs applying for planters had been required to place the planters inside their building areas since last year, and OCs were responsible for planter maintenance.

16. Mr Sidney LEE suggested that OCs with planters allocated should submit questionnaires and photos of planters to the C&WDO annually for the department’s assessment.

17. Miss Cheryl CHOW , District Officer (Central and Western), suggested the inspection of planters by part-time Community Organisers of the C&WDO when they attended OCs’ meetings.

18. Mr WONG Kin-shing proposed that Members could take the initiative to notify the C&WDO of the locations of planters abandoned on pavements or damaged for the department’s follow up.

19. After discussion, the Committee endorsed an allocation of $200,000 to the C&WDO for the implementation of the above project.

Item 6: Fund Application of District Minor Works Projects – Provision of R ain S helter on Harlech Road ( C&W DFMC Paper No. 78 /201 4 ) ( 2:50 pm – 2:53 pm)

20. Mr Clark HO of the C&WDO presented the paper to the Committee.

21. Mr CHAN Hok-fung supported the project. He suggested expanding the rain shelter to accommodate more users at a time.

22. Mr Clark HO of the C&WDO indicated that expansion of the rain shelter located near a slope would increase the load of land underneath, and hence affect its geological structure. Therefore, the current rain shelter design had struck a balance between the site’s geological environment and public needs.


Item 7: Fund Application of District Minor Works Projects – Greening Works in Shing Wong Street( C&W DFMC Paper No. 79 /201 4 ) ( 2:53 pm – 2:54 pm)

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Item 8: Fund Application of District Minor Works Projects – Notice Boards Installation Scheme for OCs and MACs (2014-15)( C&W DFMC Paper No. 80 /201 4 ) ( 2:54 pm – 2:58 pm)

26. Mr Clark HO of the C&WDO presented the paper to the Committee, and briefed the Committee on the review results of the scheme.

27. Mr WONG Kin-shing supported the scheme. He hoped that the department could also install notice boards for the OCs.

28. Mr Clark HO of the C&WDO indicated that as stipulated in the contracts with contractors, contractors should install notice boards for buildings, except those with marble walls.


Item 9: Fund Application of District Minor Works Projects – Resurfacing of the S taircase between Sai Wan Estate and Kwun Lung Lau (C&W DFMC Paper No. 81/2014)( 2:58 pm – 3:01 pm)


31. Mr CHAN Hok-fung supported the project.

32. Mr Sidney LEE supported the project. He enquired why the maintenance work was not undertaken by the government department that had built this staircase.

33. Mr IP Kwok-him said that it was him who had proposed to build this staircase to facilit-ate travel between the two places. He guessed it had been built with district minor works fund.

34. Mr Clark HO of the C&WDO repeated the reply of the Lands Department (LandsD) that the Highways Department was not responsible for the maintenance of the staircase. It was therefore proposed that the staircase be repaired with district minor works fund.


Item 10: Fund Application of District Minor Works Projects – Enhancement of the

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Central to Mid-levels Escalator (2014-15)(C&W DFMC Paper No. 82/2014)( 3:01 pm – 3:06 pm)

36. Mr Clark HO of the C&WDO presented the paper to the Committee. He indicated that in accordance with the guidelines of the Development Bureau, the Home Affairs Department (HAD) required the C&WDO to fully use perennials this year to reduce yard waste. He poin-ted out that he had reported such guidelines to Members of the Working Group, who had gen-erally agreed to this proposal and hoped that seasonal flowers could be used in important fest-ivals such as Christmas and Lunar New Year. Moreover, the C&WDO suggested the use of flowering perennials to spice up the landscape. He said that in the coming year, seasonal flowers would be replaced by flowering perennials in other greening projects of the C&WDO in accordance with the same guidelines.

37. The Chairman supported this project and the new guidelines. He suggested the provision of interpretation plates next to planters.

38. Ms CHENG Lai-king suggested the use of perennials with more colourful foliage.

39. Mr Jackie CHEUNG supported the project. He agreed that seasonal flowers could be re-placed by colourful perennials.

40. After discussion, the Committee endorsed an allocation of $300,000 to the C&WDO for the implementation of the above project. As the fund application exceeded $300,000, the pa-per would be submitted to the Finance Committee (FC) for approval.

Item 11: Fund Application of District Minor Works Projects – Improvements to Tung Tak Lane(C&W DFMC Paper No. 83/2014)( 3:06 pm – 3:36 pm)


42. Mr CHAN Chit-kwai supported opening the site for public leisure, but he worried that smokers would gather there and dispose of their cigarettes in planters. He also opposed hiring a security guard to manage the site at night.

43. Mr HUI Chi- fung supported the project. He enquired if there would be different budget for opening or closing the site at night.

44. Ms CHENG Lai-king supported the project. She hoped that signs would be provided nearby to show the public the way to this sitting-out area. She asked if its management and inspection could be carried out by the security guard of the LCSD.

45. Mr CHAN Hok-fung indicated that he supported the project because he agreed that im-provements were necessary after site visit with Members. However, he had reservation over opening the site at night, and opined that law and order issues would arise.

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46. Mr YIP Wing-shing supported enhancement of the site, but he disagreed with opening the site at night.

47. The Chairman disagreed with opening the site at night. He considered that this would cause noise problems and hence nuisance to residents in the vicinity.

48. Mr Clark HO of the C&WDO indicated that the Food and Environmental Hygiene De-partment (FEHD) had agreed to assist in cleaning up rubbish on the site and arrange regular cleaning. Regarding the opening hours of the site, if Members decided to open the site at night, there would be issues of poor lighting and law and order, but management staff savings could be achieved without incurring labour costs. If Members decided to close the site at night, additional manpower should be hired for daily opening, closing and inspection of the site, incurring an extra annual salary cost of some $100,000 to $200,000 to be financed by the provision for recurrent expenditure of the C&WDO. He continued that the facilities of the site would be constructed and managed by the C&WDO, with plants to be managed by the LCSD, and cleaning to be undertaken by the FEHD.

49. The Chairman disagreed with hiring a security guard to open and close the site. He sug-gested modification of the site design to save costs, and considered installation of a lighting system there to be necessary.

50. Mr MAN Chi-wah said that the law and order issues at night could not be solved even with installation of lighting, and therefore did not support opening the site at night. However, he opined that labour costs should be taken into consideration, and Members should choose a more acceptable option.

51. Mr HUI Chi- fung pointed out that Pak Tsz Lane Park also experienced similar problems. He said that he had received quite a number of public complaints about frequent smoking and drinking in the park. He opined that Members could assess their acceptability of law and or-der issues to the same extent in Tung Tak Lane with reference to the situation in Pak Tsz Lane Park.

52. Mr Clark HO of the C&WDO indicated that provision of a lighting system in the site was impossible. Commissioning a consultant to study its technical feasibility might increase the construction cost of overall project design.

53. Miss Cheryl CHOW of the C&WDO said that if the Committee decided to hire a secur-ity guard to manage the site, an additional annual recurrent expenditure of over $100,000 would be incurred, accounting for one-tenth of the provision for district minor works recur-rent expenditure of the C&WDO. She therefore hoped that Members could give a compre-hensive consideration.

54. The Chairman consolidated all Members’ views and pointed out that more Members were against opening the site at night.

55. Ms Cindy CHOW , Deputy District Leisure Manager (District Support) Central and West-ern of the LCSD, explained that the security guard hired by the LCSD should inspect local sit-ting-out areas under the LCSD as stipulated in the service contract. She said that if a security

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guard was hired by the LCSD to inspect Tung Tak Lane as proposed by Members, his salary cost should also be financed by the provision for recurrent expenditure of the C&WDO, as if he was hired by the C&WDO.

56. Mr Clark HO of the C&WDO consulted Members. He proposed that Members should consider making reference to the improvement works at 43 Barker Road, i.e. site improve-ments and greening works, which only provided a flower bed without opening the site. Then the costs would be lowered to $480,000.57. Ms CHENG Lai-king disagreed with closing the site. She opined that the site should be opened for public use after greening, and enquired whether the security guard of the LCSD could inspect, open and close the site on his way.

58. Ms Cindy CHOW of the LCSD reiterated that as stipulated in the department’s security guard service contract, a security guard was only responsible for inspecting the sitting-out areas under the LCSD, but not other non-LCSD venues.

59. The Chairman suggested choosing the option of greening without opening the site.

60. Mr MAN Chi-wah said that works details could be followed-up by the Working Group.

61. After discussion, the Committee endorsed an allocation of $480,000 to the C&WDO for the implementation of the greening project. As the fund application exceeded $300,000, the paper would be submitted to the FC for approval.

Item 12: Fund Application of District Minor Works Projects – Improvements to Wing Lok Street(C&W DFMC Paper No. 84/2014)( 3:36 pm – 3:55 pm)

62. Mr Clark HO of the C&WDO presented the paper to the Committee. He pointed out that a non-governmental green group had written to the Central and Western District Council (C&WDC) in October this year, hoping to establish an international green centre in the same location. He indicated that the application for the district minor works project had been sub-mitted before the green group’s application. He hoped that Members could choose between the two options.

63. Ms CHENG Lai-king hoped to hear the plan of establishing an international green centre on the site at the C&WDC meeting first before deciding on whether the site should be used for developing such centre or implementing this works project.

64. Mr MAN Chi-wah opined that the two options could be considered together. For the works design, he preferred the three-tiered flower bed design because there was no lighting system, and the lighting across the street could only illuminate the location of two sitting benches.

65. Mr KAM Nai-wai considered that various non-governmental organisations should be in-vited to apply for the site through an open tender exercise. He continued that he agreed with the use of three-tiered flower bed design if the Committee decided that improvement works

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should be implemented by the C&WDO.

66. Mr YIP Wing-shing said that he was unaware of the C&WDO’s plan when he received the letter from the green group. He preferred the implementation of the improvement works project.

67. Mr CHAN Hok-fung considered that various non-governmental organisations should be invited to apply for the land through an open tender exercise. He proposed that the Commit-tee could consider granting the site to an appropriate organisation or implementing improve-ment works upon completion of the tender exercise.

68. The Chairman concluded Members’ views that an open tender exercise for the site should be conducted, but the two options of conducting a tender exercise and implementing the works project could be considered together. For works design, he agreed with the three-tiered flower bed design.

69. Mr MAN Chi-wah said that according to the proposal on international green centre, the group would establish a covered centre there. As the site was a scavenging lane, littering on the cover could cause hygiene problems. Moreover, he pointed out that the centre would block the fire escape of a building upon completion, and opined that Members should take into account various aspects.

70. Mr CHAN Kwok-hung , Senior Inspector of Works (Hong Kong) of the Works Section of the HAD, indicated that more natural materials would be used in the works.

71. Miss Cheryl CHOW of the C&WDO explained that an application for setting up an in-ternational green centre on the site had been submitted to the LandsD, and the LandsD needed to consult various departments on the application. She estimated that the application would be subject to policy support from the Environmental Protection Department. She considered it necessary for the LandsD to know that the C&WDC planned to implement improvement works in the same location, and she hoped that the LandsD would set a deadline for the site application. If Members decided to approve the improvements project, the works was expec-ted to commence in December this year at the earliest.

72. The Chairman suggested approving the improvements project and the use of three-tiered flower bed design, and notifying the LandsD of the C&WDC’s intention as soon as possible.

73. Mr KAM Nai-wai suggested the use of vertical greening concept on wall design.

74. Mr CHAN Kwok-hung of the HAD indicated that the vertical greening concept was feasible.

75. After discussion, the Committee endorsed an allocation of $520,000 to the C&WDO for the implementation of the above project. As the fund application exceeded $300,000, the pa-per would be submitted to the FC for approval.

Item 13: Fund Application of District Minor Works Projects – Improvements to Fung Mat Road Sitting-out Area

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(C&W DFMC Paper No. 75/2014)( 3:55 pm – 4:18 pm)

76. Ms Cindy CHOW of the LCSD presented the paper to the Committee.

77. Mr CHAN Hok-fung said that he had conducted a site visit with the Chairman and rep-resentatives of the LCSD and some unnecessary items had been cancelled to save costs. He pointed out that as there was currently no pet park in the vicinity and the Signature Project Scheme (SPS) projects did not include a pet park, he supported the provision of a pet corner there.

78. Mr MAN Chi-wah opined that with increasing demand of local people for a pet park, he agreed with the provision of a pet corner.

79. Mr WONG Kin-shing considered that small site area meant tiny room for pets, and its low accessibility and proximity to a highway might pose danger to pets. Therefore, the site was not an ideal location to build a pet park. He opined that improvement works such as in-creasing elderly fitness facilities could be implemented.

80. Ms CHENG Lai-king pointed out that according to the questionnaire survey results, the number of respondents for and against the project was similar, but the construction cost of a pet corner was over $1,000,000 higher than that of enhancement works. She considered it un-worthy to spend such a high construction cost on building an area of only about one hundred metres, and therefore did not support the project.

81. Mr Sidney LEE considered that the site was small, so it was insignificant to increase el-derly fitness facilities. Moreover, he hoped that the serious dog fouling problem in the district could be improved with the provision of a pet corner, and therefore supported the conversion.

82. M is s SIU Ka-yi supported the conversion into a pet corner. She reflected opinions from the public that there was a dog fouling problem in the district. She hoped that facilities in the pet corner could attract dog owners so as to alleviate the problem. She said that the depart-ment should make good use of the area with less pedestrian flow.

83. Mr CHAN Chit-kwai opined that pet corner can solve the dog fouling problem in the dis-trict, and agreed with its conversion.

84. Mr YIP Wing-shing said that as there were many dog owners in the district who had a certain demand for a pet corner, he supported the conversion.

85. Mr CHAN Hok-fung said that as the site was far away from residential buildings, alter-ing the site into a pet corner could minimise nuisance to residents. In addition, elderly fitness facilities were included in the SPS project to be implemented in the future. Therefore, alter-ing the site into a pet corner could address the deficiency of the promenade.

86. Mr HUI Chi-fung disagreed that provision of a pet corner could solve the dog fouling problem in the district. He opined that the problem was a matter of civic responsibility. Let-ting dogs foul the streets were not directly related to the number of pet corners in the district. He continued that if Members hoped to solve the dog fouling problem, they should propose

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placing more dog excreta collection bins on the streets. He considered that the small size and inconvenient location of the site were objective facts, and the site was inconvenient to both the public and dogs. He therefore proposed that the LCSD should conduct another question-naire survey for the public to consider the two options of enhancing the existing facilities of the sitting-out area and altering into a pet corner.

87. The Chairman indicated that as Members had divergent views, he suggested voting on the motion.88. After discussion, the Committee confirmed the alternation of Fung Mat Road Sitting-out Area into pet corner:

(Ten Members voted for the motion: Mr CHAN Choi-hi, Mr Joseph CHAN (authorised Mr CHAN Choi-hi to vote on his behalf), Mr YIP Wing-shing, Mr CHAN Hok-fung, Mr IP Kwok-him (authorised Mr CHAN Hok-fung to vote on his behalf), Mr CHAN Chit-kwai, Mr Sidney LEE, Mr MAN Chi-wah, Miss LO Yee-hang and M is s SIU Ka-yi )(Three Members voted against the motion: Ms CHENG Lai-king, Mr HUI Chi-fung and Mr WONG Kin-shing)(No Member abstained from voting)

89. After discussion, the Committee endorsed an allocation of $2,382,000 to the LCSD for the implementation of the above project. As the fund application exceeded $300,000, the pa-per would be submitted to the FC for approval.

Item 14: Naming of a Recreation Venue under the LCSD – “Smithfield Sitting-out Area”(C&W DFMC Paper No. 76/2014)( 4:18 pm – 4:29 pm)

90. Ms Cindy CHOW of the LCSD presented the paper to the Committee.

91. Mr Sidney LEE enquired whether the official name in Chinese should be “士美非” or “士美菲”.

92. Mr CHAN Chit-kwai pointed out that based on the English name, the venue should be named “士美菲” instead of “士美非路” in Chinese.

93. Ms CHENG Lai-king opined that “士美菲” should be used, or the venue should be re-named as “Kennedy Town Station Sitting-out Area”.

94. Mr CHAN Hok-fung worried that the name would be mixed up with other sitting-out areas in the vicinity, and hoped that a different name could be used.

95. Mr CHEUNG Kwok-kwan did not oppose the use of “Smithfield Sitting-out Area”, but he hoped that the department could provide a more easily identifiable name.

96. Ms Cindy CHOW of the LCSD indicated that according to the current gazetted names of venues with the word “Smithfield” of the department, the official Chinese name was “ 士美非

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路”. She explained that in naming a new recreation venue under the LCSD, reference would be made to its main entrance/exit location, type of facilities and site area. Therefore, she pro-posed that the venue should be named “Smithfield Sitting-out Area”. She supplemented that there was another recreation venue under the LCSD named “Smithfield Road Children's Play-ground”.

97. Mr CHAN Chit-kwai suggested naming the venue as “Pokfield Road Sitting-out Area”.

98. Mr Sidney LEE considered that naming the venue as “Smithfield Sitting-out Area” would confuse the public easily. He proposed that the venue should be named as “Pokfield Path Sitting-out Area”.

99. Mr CHAN Hok-fung suggested the use of “Rock Hill Street Sitting-out Area”.

100. Ms Cindy CHOW of the LCSD indicated that there were “Rock Hill Street Sitting-out Area” and “Pokfield Road Sitting-out Area”. Moreover, she said that to avoid public misun-derstanding that the venue was a facility of MTR Corporation Limited, the department did not suggest the use of MTR station name to name the recreation venue.

101. The Chairman proposed the use of “Smithfield Sitting-out Area”.

102. After discussion, the Committee endorsed the proposed naming of the recreation venue under the LCSD as “Smithfield Sitting-out Area”.

Item 15: Concern over Group Hiring of the Swimming Pools in Sun Yat Sen Memorial Park(C&W DFMC Paper No. 68/2014)( 4:29 pm – 4:33 pm)

103. The paper was submitted by Miss LO Yee-hang, and Mr CHAN Hok-fung presented the paper to the Committee.

104. Ms Cindy CHOW of the LCSD indicated that regarding the announcement mechanism, the relevant information had been announced in the Notice of Temporary Closure of Public Swimming Pool Facilities on its website. The venue staff would also display large notices of temporary closure at various locations of the swimming pools, including glass doors on the ground floor, shroff lobby on the first floor, lifts and changing rooms etc., at least one month before a swimming competition to notify the public of such arrangement. As for the proposal of opening the swimming pools for public use before 8:00 am prior to group hiring, it was not desirable because the hirer and venue staff had a lot of preparation work in the pools area be-fore the competition, such as transporting competition materials and getting the materials in place, installing pool lane lines, connecting the electronic timing system of each lane to the electronic scoreboard, and testing all systems.

105. Mr CHAN Hok-fung enquired whether the venue hiring information could be displayed on the footbridge at Eastern Street.

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106. Ms Cindy CHOW of the LCSD said that the footbridge was not under the purview of the LCSD, so such notices could not be displayed there. However, the LCSD would examine the display of notices with such information at the entrance/exit location of Sun Yat Sen Me-morial Park.

Item 16: Proposed Additional Provision of Facilities in Sun Yat Sen Memorial Park (C&W DFMC Paper No. 69/2014)( 4:33 pm – 4:38 pm)

107. The paper was submitted by the Chairman, and Mr CHAN Chit-kwai briefed the Com-mittee on the paper. He hoped that he could visit the site with representatives of the LCSD.

108. Ms Cindy CHOW of the LCSD agreed that a site visit could be conducted with Members later.

Item 17: New Proposals on District Minor Works Projects 2014-2015 (C&W DFMC Paper No. 71/2014)( 4:38 pm – 4:43 pm)

109. Mr MAN Chi-wah , Chairman of the Working Group, briefed Members on the new pro-posals on district minor works projects.

110. The Chairman asked if Members agreed with the replacement of the artwork entitled “Hugging Bear” exhibited at “ArtAlive@Park” as proposed earlier by the public artwork en-titled “Happy Folks” borrowed from the Hong Kong Museum of Art for a temporary exhibi-tion at Belcher Bay Park.

111. Ms Cindy CHOW of the LCSD said that as “Happy Folks” was larger than “Hugging Bear” in size, the department had to conduct a study and site visit with the Architectural Ser-vices Department later to confirm if Belcher Bay Park was suitable for displaying the artwork.

112. The Chairman requested the LCSD to follow up on this item after the meeting.

113. After discussion, the Committee endorsed the paper.

Item 18: LCSD Report on the Usage and Extension Activities of the Public Libraries in the Central and Western District( C&W DFMC Paper No. 73 /201 4 ) ( 4 : 43 pm)


Item 19: Report on the District Free Entertainment Programmes in the Central and Western District Organised by the LCSD( C&W DFMC Paper No. 72 /201 4 ) ( 4 : 43 pm)

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Item 20 : Report on the Recreation al and Sports Activitie s and Facility Management by the LCSD in the Central and Western District ( C&W DFMC Paper No. 74 /201 4 ) ( 4 : 44 pm)


Item 21 : Financial Report on District Minor Works P rojects in the Central and Western District( C&W DFMC Paper No. 85 /201 4 ) ( 4 : 44 pm)


Item 22 : Report of the W orking G roup (4: 44 pm)


Item 23: Any O ther B usiness ( 4:45 pm)

119. There was no other business.

Item 24: Date of the N ext M eeting ( 4:45 pm)

120. The Chairman announced that the 6th DFMC meeting would be held on 22 January 2015. The paper submission deadline for government departments would be 31 December 2014, while the deadline for Members would be 7 January 2015.

121. The meeting was adjourned at 4:45 pm.

The Minutes were confirmed on 22 January 2015

Chairman: Mr CHAN Choi-hi

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Secretary: Miss Kaman KWOK

Central and Western District Council SecretariatNovember 2014

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minutes of the 5th meeting of district facilities ... web viewminutes of the 5th meeting of....

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