minutes of technical services committee meeting - 5 ... · reserve project (469,200 over 2 yrs)...

CITY OF ARMADALE

MINUTES

OF THE TECHNICAL SERVICES COMMITTEE HELD IN THE COMMITTEE

ROOM, ADMINISTRATION CENTRE, 7 ORCHARD AVENUE, ARMADALE ON

MONDAY, 5 NOVEMBER 2018 AT 7.00PM.

PRESENT: Cr G Nixon (Chair)

Cr C Frost (Deputy Chair)

Cr R Butterfield

Cr J H Munn CMC

Cr L Sargeson

Cr G Smith

Cr J A Stewart

APOLOGIES: Cr K Busby

OBSERVERS: Cr H Zelones OAM, JP

Cr C Wielinga

Cr M Geary

IN ATTENDANCE: Mr K Ketterer Executive Director Technical Services

Mr J Lyon Executive Director Corporate Services

Mr T Naude Executive Manager Technical Services

Mr P Lanternier Manager Parks

Mrs A Owen-Brown Senior Administration Officer

PUBLIC: Nil.

“For details of Councillor Membership on this Committee, please refer to the City’s website

– www.armadale.wa.gov.au/your council/councillors.”

TECHNICAL SERVICES 2 5 NOVEMBER 2018

COMMITTEE COUNCIL MEETING 12 NOVEMBER 2018

DISCLAIMER

The Disclaimer for protecting Councillors and staff from liability of information and advice

given at Committee meetings was not read as there were no members of the public present.

DECLARATION OF MEMBERS’ INTERESTS

Nil.

QUESTION TIME

Nil.

DEPUTATION

Nil.

CONFIRMATION OF MINUTES

RECOMMEND

Minutes of the Technical Services Committee Meeting held on 1 October 2018 be

confirmed.

Moved Cr C Frost

MOTION CARRIED (7/0)

ITEMS REFERRED FROM INFORMATION BULLETIN

Outstanding Matters and Information Items

Various Items.

Monthly Departmental Reports

Technical Services Works Program.

Committee noted the information and no further items were raised for discussion and/or further

report purposes.

CONTENTS

TECHNICAL SERVICES COMMITTEE

5 NOVEMBER 2018

1. BUDGET

1.1 **VARIATION TO 2018/19 STATE BLACKSPOT PROJECT GRANTS - BUDGET

AMENDMENT .................................................................................................................................4

2. ENGINEERING, DESIGN AND DEVELOPMENT

2.1 TRACKLESS TRAMS IN ARMADALE CBD ............................................................................. 10

3. TENDERS

3.1 TENDER 19/18 - WET HIRE AND OPERATION OF SKID STEER LOADER ......................... 14

4. MISCELLANEOUS

4.1 URBAN FOREST POLICY/SOLAR PANELS (REFERRAL ITEM) ........................................... 20

4.2 REQUEST TO NOMINATE A DEPUTY ELECTED MEMBER TO THE SOUTH

EAST METROPOLITAN REGIONAL ROAD SUB-GROUP ...................................................... 22

4.3 ABSENCE OF EXECUTIVE DIRECTOR TECHNICAL SERVICES -

APPOINTMENT OF ACTING EXECUTIVE DIRECTOR TECHNICAL SERVICES ............... 26

5. COUNCILLORS’ ITEMS

1. PARKING FOR COUNCILLORS ................................................................................................. 28

6. EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

1. CURRENT WORKS - PARKS SERVICES ................................................................................... 28

2. SPEED SIGN .................................................................................................................................. 28

SUMMARY OF ATTACHMENTS ............................................................................................................. 33


COMMITTEE – Budget COUNCIL MEETING 12 NOVEMBER 2018

**1.1 - VARIATION TO 2018/19 STATE BLACKSPOT PROJECT GRANTS - BUDGET

AMENDMENT

WARD

: ALL In Brief:

As reported in the 2018/19 budget

documentation, the Blackspot funding

allocations had not yet been finalised by

Main Roads WA at the time of adoption

of the Budget.

The allocations have now been finalised

and to reflect these changes, Budget

amendments are required to facilitate the

delivery of these projects.

This report details the required Budget

amendments.

FILE No.

: M/479/18

DATE

: 24 July 2018

REF

: TN/MT

RESPONSIBLE

MANAGER

: Executive Director

Technical Services

Tabled Items

Nil.

Officer Interest Declaration

Nil.

Strategic Implications

2.3 Well Managed Infrastructure

2.3.1 Apply best practice design and construction methodologies for the provision

of infrastructure

2.3.1.1 Implement a best practice project management approach to the

planning and delivery of infrastructure



Legislative Implications

Assessment of legislation indicates that the following is applicable:

Local Government Act 1995 (as amended) – Section 6.8 – Expenditure from the

Municipal Fund not included in Annual Budget

Council Policy/Local Law Implications

General assessment has not revealed any applicable Policies/Local Laws.

Budget/Financial Implications

The adoption of the recommendations has a nil net impact on the 2018/19 Budget.

Consultation

Intra Directorate.

BACKGROUND

State and Federal Blackspot Variations

As a result of the delay in the state government approving funding for Blackspot projects,

finalisation of the 2018/19 works program could not be concluded during the 2018/19 budget

formulation process. The City has since been advised that ministerial approval for

the Blackspot projects has been granted.

Further advice was also received relating to eligible reserve projects which have been offered

to the City in addition to the originally approved project list.

A total of 14 Blackspot submissions were made by the City, with two being successful in

receiving federal Australian Blackspot (ABS) funding, eight receiving State Blackspot (SBS)

funding and four not successful in receiving funding at all.

Additionally, detailed traffic assessment and modelling of the project relating to the proposed

improvement to the intersection of Mason Road and Warton Road has identified that the

proposed works would be inefficient with increases in traffic volumes during peak times,

which has necessitated the withdrawal of this project.



DETAILS OF PROPOSAL

A summary of the Blackspot approvals for the 2018/19 financial year is as follows:

Approved Australian Blackspot Projects (100% grant funding)

Tijuana Road (Neilson Avenue – Harber Drive)

Croyden Road (Heritage Drive – Gardiner Road)

Approved State Blackspot Projects (67% grant funding)

Forrest Road (Abbey Road/Green Avenue intersection)

Champion Drive (William Road – Railway Avenue)

Mason Road (Warton Road intersection)

Croyden Road (Brookton Highway – bridge)

Eleventh Road (Forrest Road – Wungong Road)

Dewar Street (Braemore Street – Doorigo Road)

Croyden Road (McNess Drive intersection) – Approved Reserve Project

Railway Avenue (Centre Road intersection) – Approved Reserve Project

Projects Not Approved

Harber Drive (Wungong Road – Chiltern Avenue)

Abbey Road (Forrest Road – Richard Place)

Holden Road (Brookton Highway – Chevin Road)

Jarrah Road (Wygonda Road – Raeburn Road)

In order to accommodate the changes in the funding for grant and municipal funding streams,

an amendment to the 2018/19 Budget for Blackspot projects and other proposed projects is

required for the following reasons:

1. The approved 2018/19 Budget included two Federal Blackspot projects that were not

successful but which received State Blackspot funding – with a change from 100%

grant funding to 67% grant funding.

2. Four projects did not receive state or federal funding but which had been included in

the 2018/19 Budget.

3. One project received reserve funding which had not been included in the

2018/19 Budget.

4. As reported above, the Mason Road project does not provide sufficient benefit and has

been withdrawn by the City. Further investigations are being carried out to identify the

optimal solution to meet the required technical thresholds.



The proposed amendment to the Blackspot project funding is detailed as follows:

Approved 2018/19 Budget Proposed Revised Funding Structure

Blackspot Project Status Project

Cost

2018/19

Revenue

2018/19

Municipal

Funding

Project

Cost

2018/19

Revenue

2018/19

Municipal

Funding

Tijuana Road Federal

Nil Change 19,500 19,500

19,500 19,500

Neilson Avenue - Harber

Drive

Croyden Road Federal

Nil Change 90,100 90,100

90,100 90,100

Heritage Drive – Gardiner

Road

Forrest Road 1 State

Changed from

Federal

158,700 158,700

126,960

(158,700

Over 2 yrs)

84,640 42,320 Abbey Road/Green Avenue

intersection

Champion Drive State

Changed from

Federal

68,900 68,900

68,900 45,933 22,967 William Road - Railway

Avenue

Croyden Road State

Nil Change 60,000 40,000 20,000 60,000 40,000 20,000

Brookton Highway - bridge

Eleventh Road State

Nil Change 54,900 36,600 18,300 54,900 36,600 18,300 Forrest Road – Wungong

Road

Dewar Street State

Nil Change 35,820 23,880 11,940 35,820 23,880 11,940 Braemore Street – Doorigo

Road

Croyden Road State

Approved

Reserve Project

259,700 173,133 86,567 259,700 173,133 86,567 McNess Drive intersection

Railway Avenue2 State

Approved

Reserve Project

274,746

(469,200

Over 2 yrs)

184,800 89,946 Centre Road intersection

Harber Drive Nil Funding

Received 181,900 121,267 60,633

Wungong Road – Chiltern

Avenue

Abbey Road Nil Funding

Received 32,600 21,733 10,867

Forrest Road – Richard

Place

Holden Road Nil Funding

Received 137,700 91,800 45,900

Brookton Highway –

Chevin Road

Jarrah Road Nil Funding

Received 13,500 9,000 4,500

Wygonda Road – Raeburn

Road

Mason Road Works not

Proceeding 100,000 66,667 33,333

Warton Road intersection

Totals $1,213,320 $921,280 $292,040 $990,626 $698,586 $292,040

1. Forrest Road is a staged State Blackspot project over 2 years.

2. The Railway Avenue/Centre Road intersection is a staged State Blackspot project over 2 years.

The municipal contribution in the 2018/19 FY for this project is $2,454 less than the normal 33%

contribution required for the 2018/19 FY but which will be made up with an equivalent increased

contribution in the 2019/20 FY when stage 2 of this project is completed.

In order to accommodate these changes, a number of budget amendments are proposed.



ATTACHMENTS There are no attachments for this report.

Committee Discussion

Committee sought clarification of some of the projects which were addressed by the

Executive Director Technical Services and the Executive Manager Technical Services.

RECOMMEND T87/11/18

That Council, pursuant to Section 6.8 of the Local Government act 1995 (as amended),

authorise the following additional expenditure for 2018/19:

Railway Avenue 274,746

And:

Delete the following projects from the 2018/19 Budget:

Harber Drive 181,900

Abbey Road 32,600

Holden Road 137,700

Jarrah Road 13,500

Mason Road 100,000

And:

Amend the 2018/19 Annual Budget as follows:

EXPENDITURE

Increase: Railway Avenue 274,746

TOTAL $274,746

Decrease: Forrest Road 31,740


Abbey Road 32,600

Holden Road 137,700

Jarrah Road 13,500

Mason Road 100,000

TOTAL $497,440

INCOME

Increase: Railway Avenue 184,800

TOTAL $184,800



Decrease: Forrest Road 74,060

Champion Drive 22,967


Abbey Road 21,733

Holden Road 91,800

Jarrah Road 9,000

Mason Road 66,667

TOTAL $407,494

for the purpose of road safety improvement.

ABSOLUTE MAJORITY RESOLUTION REQUIRED

Moved Cr J H Munn



COMMITTEE - Engineering, Design and Development COUNCIL MEETING 12 NOVEMBER 2018

2.1 - TRACKLESS TRAMS IN ARMADALE CBD

WARD

: MINNAWARRA In Brief:

At the Ordinary Council meeting of

12 March 2018, Council considered a

referral item on the feasibility of utilising

trackless trams within the City.

Subsequently, the City requested feedback

from Main Roads Western Australia, the

Department of Transport and the Public

Transport Authority on trackless tram

technologies.

This report recommends that Council note

the feedback provided.

FILE No.

: M/303/18

DATE

: 16 May 2018

REF

: MT/EC/YA

RESPONSIBLE

MANAGER


Technical Services

Tabled Items

Nil.




of infrastructure

2.3.1.1 Implement a best practice project management approach to the

planning and delivery of infrastructure

2.3.4 Develop long term transport network planning

2.3.4.1 Investigate traffic patterns to determine future road capacity

requirements

2.3.4.2 Advocate for improved public transport services

3.3 Public Infrastructure that supports economic development

3.3.1 Facilitate and advocate for an efficient movement network connecting

employment and business opportunities

3.3.1.1 Advocate for improvements to Armadale’s critical transport

infrastructure gaps and emerging priorities




General assessment of relevant legislation (eg Local Government Act) has not revealed any

restrictions).




The adoption of the recommendation contained in this report has no financial implication.

Consultation

Intra Directorate.

Main Roads Western Australia.

Public Transport Authority.

Department of Transport.

BACKGROUND

At its meeting of 12 February 2018, Council referred the matter of the feasibility of utilising

trackless trams within the City of Armadale to the Technical Services Committee.

Subsequently, at its 12 March 2018 meeting, Council considered the referral matter; resolving

that the feasibility of utilising trackless trams would be investigated further, with comments

invited from Main Roads Western Australia and the Public Transport Authority

(recommendation T20/3/18 refers).

This report serves to provide Council with an update on the investigations following

consultation with the relevant authorities.



DETAILS OF PROPOSAL

The City requested comments from Main Roads Western Australia, the Department of

Transport and the Public Transport Authority, as to whether, as the authorities responsible for

Public Transport, they have:

any standards or guidelines that relate to the implementation of a guided tram/bus

system

studied or considered the use of guided bus technology

any comments regarding the application of guided bus technology in addressing the

proposed high priority transit corridor connecting outer regional centres to key

community infrastructure

Feedback from all three agencies was received and an overview of their responses is

presented below.

Department of Transport

The Department of Transport (DOT) advised that they have recently begun the early stages of

planning for a light rail in Perth, further adding that the planning phase will include a review

and evaluation of a range of technologies and systems with and without tracks.

DOT did note that any system that relied on painted road markings for guidance would

require consultation with and approval by Main Roads Western Australia.

Main Roads Western Australia

Main Roads Western Australia (MRWA) advised the City that there is no current provision

for trackless tram technology within the existing road network. MRWA further added that

such technology would require significant analysis and research to implement and keep

operational.

Public Transport Authority

The Public Transport Authority (PTA) responded by informing the City that the PTA had not

undertaken any investigations nor developed operational standards or guidelines for trackless

tram technology.



COMMENT

In addition to the comments provided above, the City is advised that the state government is

in the early stages of investigating and researching trackless tram or guided bus technology.

The state government’s light rail focus is currently on Perth’s inner city suburbs as identified

by the Department of Transport.

Further, the Sustainable Built Environment National Research Centre (SBENRC) is a key

research organisation focusing on environmental, social and economic sustainability.

Project 1.55 - Integrated Cities: Procuring Transport Infrastructure through Integrating

Transport, Land Use and Finance is currently researching trackless trams (guided bus)

technology, in addition to identifying new economic models for delivering integrated

transport solutions with land development. A copy of the Project 1.55 Fact Sheet is attached

to this report (Attachment 1).

Led by Professor Peter Newman, this project will focus on how private finance and

private/public partnerships can be used to deliver integrated transport solutions such as

trackless trams. MRWA are a partner of the SBENRC.

Given the significant amount of research and collaboration required to implement a trackless

tram solution, it is difficult to advocate for trackless tram technology prior to understanding

the outcomes of the Sustainable Built Environment National Research Centre Project 1.55 -

Integrated Cities: Procuring Transport Infrastructure through Integrating Transport, Land

Use and Finance.

Taking into consideration that this area of public transport is a very specialised technical area,

it would most likely be more appropriate for such research to be undertaken by the authorities

tasked with this function in conjunction with research and academic institutions.

CONCLUSION

Correspondence from Main Roads Western Australia, the Department of Transport and the

Public Transport Authority has identified that further research and investigation is required

regarding the potential adoption of trackless trams within the Perth metropolitan area.

Research into integrated transport infrastructure solutions is currently being undertaken by

the Sustainable Built Environment National Research Centre led by Professor Peter Newman.

The the outcomes of Sustainable Built Environment National Research Centre Project 1.55 -

Integrated Cities: Procuring Transport Infrastructure through Integrating Transport, Land

Use and Finance will serve to guide the transport authorities with regard to the adoption of

trackless tram technology and the City will keep abreast of the findings of the report.

ATTACHMENTS

1.⇩ Project 1.55_FactSheet

RECOMMEND T88/11/18

That Council note the contents of the report.

Moved Cr R Butterfield



COMMITTEE – Tenders COUNCIL MEETING 12 NOVEMBER 2018

3.1 - TENDER 19/18 - WET HIRE AND OPERATION OF SKID STEER LOADER

WARD

: ALL In Brief:

Tender 19/18 for Wet Hire and Operation

of Skid Steer Loader in Parks Public Open

Space was recently advertised.

Four (4) tenders were received by the

specified closing time and evaluated

against compliance and qualitative

criteria.

This report recommends Council accept

the tender from Byford Bobcats.

FILE No.

:

DATE

: 11 October 2017

REF

: BS/DH

RESPONSIBLE

MANAGER

Executive Director

Technical Services

Tabled Items

Nil.


Nil.


2.2 Attractive and Functional Public Places

2.2.1 Deliver attractive and functional streetscapes, open spaces, City buildings

and facilities.



of infrastructure.

2.3.2 Ensure maintenance activities address required levels of service

2.3.2.1 Review best practice maintenance activities

2.3.2.2 Ensure balance is maintained between Levels of Service and

affordability




Assessment of legislation indicates that the following apply:

Section 3.57 Local Government Act 1995 – Tenders for providing goods or services

Division 2 Local Government (Functions and General) Regulations 1996 – Tenders for

providing goods or services


Assessment of Policy/Local Law indicates that the following is applicable:

Council Policy ADM 19 – Procurement of Goods and Services


The proposed expenditure can be accommodated in the City’s annual operating Budget and

Long Term Financial Plan estimates commensurate with the successful tender recommended

in this report.

Consultation

Intra Directorate.

BACKGROUND

Tender 19/18 for Wet Hire and Operation of Skid Steer Loader in Parks Public Open Space

was advertised in the 1 September 2018 edition of the West Australian newspaper and in a

notice which was displayed on the Administration Centre, Armadale, and Kelmscott

Libraries’ public notice boards.

The City seeks the provision and operation of a reduced size skid steer loader by an

experienced owner operator who can demonstrate extensive knowledge of safe and effective

skid steer loader operation specific to public open space parkland environments. The

successful contractor will be required to be dynamic and responsive in their approach to the

various activities undertaken by the City.



The work activities required to be carried out shall consist of, but not be limited to, the

following general activities:

Erection and maintenance of own site safety equipment including the erection and

maintenance of appropriate site safety signage, provision of safe work methods in

accordance with the City’s requirements and instructions.

Various machine operational activities on sensitive fine turf playing surfaces and

passive open spaces, not limited to top dressing with sand, grass removal, removal of

sporting infrastructure.

Earthmoving activities as part of the City’s annual capital works construction program

including playground pit construction, boxing out, fine grading and earth shaping works

within fine tolerances (<20mm).

Preparation of various sand pads, pathway alignments to set levels.

Assistance with construction of reconstituted concrete block edging and retaining walls

(block lifting).

Playground renewal works.

Assistance with efficient and effective removal of illegally dumped rubbish from parks,

road reserves and natural areas.

Assistance with the safe handling and removal of dumped asbestos under instruction

from the City’s licensed asbestos removal contractor.

Construction works and firebreak maintenance activities in sensitive bushland

environments.

Assistance with the coordination of other relevant contractors on works sites,

ie collection of load dockets, traffic management dockets, load deliveries, etc.

DETAILS OF PROPOSAL

Council approval is sought to award Tender 19/18 Wet Hire and Operation of Skid Steer

Loader in Parks Public Open Space for an initial term commencing 1 December 2018 and

expiring 31 May 2020 with an option to be extended for a further two (2) periods of

twelve (12) months up to 31 May 2022.



COMMENT

Analysis

Tender 19/18 Wet Hire and Operation of Skid Steer Loader in Parks Public Open Space

closed at 2.00pm on 25 September 2018. Tenders were received from:

Tenderer’s Name

1. Armadale Mini Loads & Bobcat Services Pty Ltd

2. Radonich Contracting Pty Ltd

3. Byford Bobcats

4. GT Bobcats

No tenders were received after the close of deadline. All tenders were evaluated against

compliance criteria and all were found to be conforming.

An evaluation process was undertaken having specific regard to the following Qualitative

Criteria:

Relevant Experience (50% weighting)

This criterion required tenderers to provide a contract brief for at least three examples of

similar contracts in various public parks open space settings for a minimum period of five (5)

years including details of:

the contracted works including each service requirement

how the contractor worked effectively with the client and other contractors

issues that arose during the contract and how these were managed

how safety was maintained

contact information of a client referee and other onsite contractor reference (if

applicable) for each project

Byford Bobcats best addressed this criterion and exceeded the requirements for each section.

When compared to other tenderers, Byford Bobcats provided clear, concise and relevant

project reference sheets which detailed their extensive experience in undertaking similar

works in public open spaces. A strong emphasis on site safety, damage minimisation and

working effectively with other contractors, the public and staff was evident in the submitted

documentation that exceeded the specified minimum five years’ experience working in parks.



Key Personnel, Skills and Resources (20% weighting)

This criterion required tenderers to provide/demonstrate:

details of designated plant including age and maintenance processes

curriculum vitae noting experience and role of key operational personnel in similar

works

licences to operate plant

availability, response timeframes and capacity to fulfil contract requirements

Most tenderers addressed this criterion with slight variations with regard to the extent and

clarity of detail provided. All tenderers were identified to have appropriate equipment for the

purpose and provided or noted Certificates of Competency for the operation of specified

machinery.

Byford Bobcats’ tender addressed all criteria fully and was stronger than the other tenders.

Their tender demonstrated a strong understanding of the works required under the contract

with 30 years of experience in undertaking similar works in a public parks setting.

Pricing (30 % weighting)

This criterion required tenderers to submit prices for the services outlined in the tender

specification.

The prices were structured on an hourly basis Schedule of Rates table, with the evaluation

panel comparing provided hourly rates based on an equivalent machinery size and standard

bucket attachment if tenderers offered multiple options.

The weighted cost method was used in the evaluation of the tender. The tenders were ranked

according to the qualitative criteria and then the evaluation panel assessed the price

component to determine the tender that is most advantageous to the City.

The ranking of the assessed tenders as determined by the evaluation panel is as follows:

Tenderer

Rel

eva

nt

Ex

per

ien

ce

Key

Per

son

nel

an

d R

eso

urc

es

Pri

ce

To

tal

Ra

nk

ing

50% 20% 30%

Radonich Contracting Pty Ltd 21.67 9.67 21.08 52.42 3

Armadale Mini Loads & Bobcat Services

Pty Ltd 20.83 9.33 21.82 51.98 4

Byford Bobcats 31.67 12.33 30.00 74.00 1

GT Bobcats 22.50 8.67 26.88 58.05 2

Based on the panel’s evaluation, using a combination of the above qualitative criteria and

price, the tender from Byford Bobcats represents the most advantageous tender.



CONCLUSION

Tenders for Wet Hire and Operation of Skid Steer Loader in Parks Public Open Space were

recently invited with four (4) tenders being received and assessed by an evaluation panel

against compliance and qualitative criteria.

The result was that the tender received from Byford Bobcats represented the most

advantageous tender to the City.

The evaluation panel therefore recommends that the contract be awarded to Byford Bobcats

for a period of eighteen (18) months.

NB: The Confidential Attachment to this report detailing the recommended tenderer’s

price/consideration will be made public when Council has accepted the successful

tender.

ATTACHMENTS 1. Confidential Attachment - Schedule of Rates - Tender 19/18 - This matter is considered to be

confidential under Section 5.23(2) (c) of the Local Government Act, as it deals with the matter

relates to a contract entered into or which may be entered into by the City of Armadale

RECOMMEND T89/11/18

That Council, in regard to Tender 19/18 for Wet Hire and Operation of Skid Steer

Loader in Parks Public Open Space:

1. Accept the tender from Byford Bobcats for a period of eighteen (18) months

commencing 1 December 2018 and expiring 31 May 2020 in accordance with:

The tenderer’s submitted Schedule of Rates as presented in Confidential

Attachment 1

Council’s contract documentation, Budget and Long Term Financial Plan

estimates

2. Authorise the Chief Executive Officer to extend the contract for two (2) periods

of twelve (12) months up to 31 May 2022, subject to satisfactory performance by

the contractor and price adjustments, as specified in the Request for Tender

Special Conditions of Contract Clause 4.1.

Moved Cr Sargeson



COMMITTEE – Miscellaneous COUNCIL MEETING 12 NOVEMBER 2018

4.1 - URBAN FOREST POLICY/SOLAR PANELS (REFERRAL ITEM)

At the Council meeting held on 10 September 2018, Cr J Munn referred the following matter

to the Technical Service Committee:

That the matter of the environmental conflict between the urban forest policy and the

need for solar panel use, especially in reference to long verges, be referred to the

Technical Services Committee.

Comment from Cr J Munn

Complaints have been received from some residents regarding street trees shading their solar

panels. This is a problem particular to new areas however also affects older areas of

Armadale.

To alleviate shade falling over solar panels and any possible future issues, the City could

consider planting trees with a growth height of approximately 2m on long boundaries.

Pollarding of trees could also alleviate this.

A suggested recommendation could be “that council officers investigate the issue of verge

trees shading residents’ solar panels”.

Officer Comment

The City’s Policy and Management Practice ENG 6 – Street Trees governs the management

of all street trees within the City. It is considered that the above matter is best addressed in

conjunction with a review of the existing Policy and Management Practice. Accordingly, it is

proposed that this referral item be investigated and considered in detail as part of a review of

ENG 6 – Street Trees and that a report be presented to a future Technical Services Committee

meeting for Council’s consideration. The report would recommend any proposed changes to

ENG 6 – Street Trees to address the purported conflict between the installation of solar panels

and tall growing street trees.

The suggested officer recommendation is therefore:

That Council note that Policy ENG 6 – Street Trees, will be reviewed, taking into account the

purported conflict between the installation of solar panels and tall growing street trees, with

any amendments to the policy to be presented for Council’s endorsement in early 2019.

ATTACHMENTS

There are no attachments for this report.




Committee briefly discussed this item making reference including considerations around tree

removal and tree preservation orders. The Manager Parks advised that the City had only

recently started reviewing this issue and that a report would be presented to Council in the

near future outlining the status/progress of the issue.

RECOMMEND T90/11/18

That Council note that Policy ENG 6 – Street Trees, will be reviewed, taking into

account the purported conflict between the installation of solar panels and tall growing

street trees, with any amendments to the policy to be presented for Council’s

endorsement in early 2019.

Moved Cr Sargeson




4.2 - REQUEST TO NOMINATE A DEPUTY ELECTED MEMBER TO THE SOUTH

EAST METROPOLITAN REGIONAL ROAD SUB-GROUP

WARD

: ALL In Brief:

Following the Local Government

Elections on 21 October 2017,

Councillors R Butterfield (delegate) and

K Busby (deputy delegate) were

appointed to the South East Metropolitan

Regional Road Sub-Group for the period

November 2017 to October 2019.

Councillor K Busby has requested a

replacement deputy elected member

delegate be nominated.

This report requests the nomination of a

deputy elected member delegate to the

South East Metropolitan Regional Road

Sub-Group.

FILE No.

: M/659/18

DATE

: 12 October 2018

REF

: AO

RESPONSIBLE

MANAGER


Technical Services

Tabled Items

Nil.


Nil.


2.1 The natural environment is valued and conserved

2.1.2 Manage the interface between natural areas and the built environment



of infrastructure

2.3.4 Develop long term transport network planning





restrictions.




The adoption of the recommendations contained in this report has no direct financial

implication.

Consultation

Intra Directorate.

BACKGROUND

Following the Local Government Elections on 21 October 2017, Council considered the

matter of Councillor representation to a number of external advisory, reference and working

groups. One of the groups considered was the South East Metropolitan Regional Road

Sub-Group (hereafter referred to as the Sub-Group) and at its 13 November 2017 meeting

Council appointed Councillors R Butterfield and K Busby to the group as the elected member

delegate and deputy delegate respectively, for the period November 2017 to October 2019

(T94/11/17 refers).

The Metropolitan Regional Road Group (MRRG) manages and administers state allocated

funding for road projects and Blackspot programs on the local road network of the

Metropolitan Region. Metropolitan local governments are divided into six sub groups with

membership being an Elected Member and Technical Representative from each local

government.

The Sub-Group assists in informing the decisions of the MRRG and comprises members

from the Town of Victoria Park, City of Gosnells, City of Armadale, City of Belmont, City of

Canning, City of South Perth, and the Shire of Serpentine Jarrahdale as well as

representatives from the West Australian Local Government Association (WALGA) and

Main Roads Western Australia (MRWA).

The Executive Manager Technical Services, Mr Theo Naudé who was recently elected as the

Chairperson of the Sub-Group and is the technical representative from the Sub-Group to the

Metropolitan Regional Road Group; the Manager Engineering Design and Councillor

Butterfield, currently attend the Sub-Group meetings on behalf of the City.



DETAILS OF PROPOSAL

Councillor Busby (the current deputy delegate to the Sub-Group) has recently written to the

City advising that he is unable to attend the Sub-Group meetings due to scheduling conflicts

and has requested a replacement deputy elected member delegate be nominated to take his

place. Historically, elected member representatives to the Sub-Group have been members of

the Technical Services Committee.

As the deputy elected member delegate to the Sub-Group, the deputy would need to

participate in the Sub-Group meetings and provide input into the decisions of the Sub-Group

in the absence of the appointed elected member. The role of the elected member delegate to

the Sub-Group is ongoing and is filled following each local government election.

COMMENT

Participation in the Metropolitan Regional Road Sub-Group:

Allows for input into the project’s priorities under the State Roads Funds to Local

Government Agreement, now and in the future.

Assists in ensuring that the outcomes of the Metropolitan Regional Road Group and

the funds expended under the State Roads Funds to Local Government Agreement are

aligned with the City’s priorities.

Assists in raising the profile of the State Roads Funds to Local Government

Agreement and its supporting governance arrangements across the City.

The Sub-Group meets twice per annum, usually mid week and always during business hours,

with the meetings being approximately two hours duration.

CONCLUSION

Participation in the Metropolitan Regional Road Sub-Group by an elected member assists in

raising the profile of the group’s activities across the City. Participation also assists in

ensuring that the outcomes of the Metropolitan Regional Road Group and the funds expended

under the State Roads Funds to Local Government Agreement are in line with the City’s

priorities.

It is therefore recommended that Council nominate a new deputy delegate to the Metropolitan

Regional Road Sub-Group to replace Councillor Busby, with the deputy delegate attending

the Sub-Group meetings in the event that the nominated delegate (Councillor Butterfield) is

unavailable. The deputy delegate is recommended to be appointed through to October 2019

when nominations of new elected member delegates will be sought at the conclusion of the

next Local Government Elections.





Committee briefly discussed this item. Councillor Gary Smith nominated as the deputy

elected member to the South East Metropolitan Regional Road Sub-Group, to replace

Councillor Busby.

RECOMMEND T91/11/18

That Council:

1. Nominate Councillor Gary Smith as the deputy elected member delegate to the

South East Metropolitan Regional Road Sub-Group through to October 2019 to

replace Councillor Busby.

Moved Cr G Nixon




4.3 - ABSENCE OF EXECUTIVE DIRECTOR TECHNICAL SERVICES -

APPOINTMENT OF ACTING EXECUTIVE DIRECTOR TECHNICAL SERVICES

WARD

: ALL In Brief:

Advise the proposed absence by the

Executive Director Technical Services

for the period 17 December 2018 to

4 January 2019 inclusive.

This report recommends that Council

note the absence of the Executive

Director Technical Services and appoint

the Executive Manager Technical

Services as the Acting Executive

Director during the period of leave.

FILE No.

: M/678/18

DATE

: 19 October 2018

REF

: AO

RESPONSIBLE

MANAGER


Technical Services

Tabled Items

Nil.


Nil.


Nil.



restrictions.


Assessment of Policies/Local Laws indicates that the following is applicable.

ADM12 – Acting ‘Senior’ Positions.




The adoption of the recommendation contained in this report has no direct financial

implication.

Consultation

A/Chief Executive Officer.

COMMENT

The Executive Director Technical Services will be absent on annual leave on the following

dates:

17 December 2018 to 4 January 2019 inclusive

It is recommended that the Executive Manager Technical Services be appointed

Acting Executive Director Technical Services for the aforementioned period.


RECOMMEND T92/11/18

That Council:

1. Note the Executive Director Technical Services absence on annual leave from

17 December 2018 to 4 January 2019 inclusive.

2. Appoint the Executive Manager Technical Services, Mr Theo Naudé, as Acting

Executive Director Technical Services for the period

17 December 2018 to 4 January 2019 inclusive.

Moved Cr R Butterfield




COUNCILLORS’ ITEMS

1. Parking for Councillors (Cr Jeff Munn)

Councillor Munn requested that the possibility of parking bays be specifically allocated for

Councillors’ use in the Council parking area or that permits/stickers be issued to Councillors

as it is quite often difficult to find a parking space when attending Council offices during

business hours.

RECOMMEND T93/11/18

That Council refers the Councillor Item relating to Parking for Councillors to the

relevant Directorate for action and/or report to the appropriate Committee.

Moved Cr J H Munn


EXECUTIVE DIRECTOR TECHNICAL SERVICES REPORT

1. Current Works - Parks Services

The Executive Director Technical Services advised that the Manager Parks Services would

make a presentation regarding works recently completed by the City’s Parks Services

department.

2. Speed Sign

The Executive Director Technical Services presented a short video of a trial radar activated

measurement speed sign that is currently installed on Paterson Road, Roleystone. The signs

measure the speeds of approaching vehicles, followed by a ‘smiley face’ when the speed is

below the posted speed, or a notice to ‘slow down’ if above the posted speed.

The signs are solar powered, are attached to existing poles and are easily moved to different

locations. These signs also record the speed of the vehicle, which can be used for the creation

of speed profiles for particular sections of roads.

The City has identified areas where complaints of speeding have been received and it is

anticipated the sign would be left in situ for approximately two weeks then moved to another

location. The City is investigating the possibility of purchasing more of the signs to be placed

in other identified areas once the effectiveness of the trial sign has been assessed.



Parks Services Presentation:



Speed Sign:

MEETING DECLARED CLOSED AT 7.51pm



TECHNICAL SERVICES COMMITTEE

SUMMARY OF ATTACHMENTS 5 NOVEMBER 2018

ATT

NO. SUBJECT PAGE

2.1 TRACKLESS TRAMS IN ARMADALE CBD

2.1.1 Project 1.55_FactSheet 34

Technical Services 34 ATTACHMENT 2.1.1 COMMITTEE - 5 November 2018 COUNCIL MEETING 12 NOVEMBER 2018

minutes of technical services committee meeting - 5 ... · reserve project (469,200 over 2 yrs)...

Documents