minutes august 16 2011 technical services - city of … · minutes of the meeting of the technical...

CITY OF BAYSWATER

M I N U T E S

OF THE

TECHNICAL SERVICES AND FINANCE & PERSONNEL

COMMITTEE MEETING

16 August 2011

TECHNICAL SERVICES AND FINANCE & PERSONNEL MINUTES 16 AUGUST 2011

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TECHNICAL SERVICES AND FINANCE & PERSONNEL COMMITTEE MINUTES

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED) & ABSENCE 1

DELEGATED AUTHORITY BY COUNCIL 2

DECLARATION OF INTEREST 2

CONFIRMATION OF MINUTES 2

DEPUTATIONS 3

(i) Traffic Management - Elizabeth Street, Bayswater 3

(ii) Traffic Management - Elizabeth Street, Bayswater 3

ORDER OF BUSINESS 3

1 TECHNICAL SERVICES 4

1.1 Traffic Management - Elizabeth Street, Bayswater 4

1.2 Removal of Tree Location: Lot 106, No. 1 Kelvin Street, Maylands 8

1.3 Improving Efficiency of Energy of Council Facilities 10

1.4 EMRC Council Meeting - 21 July 2011 16

CR BARRY MCKENNA, DEPUTY MAYOR, DECLARED AN IMPARTIAL INTEREST 16 CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST 16 CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST 16

2 FINANCE & PERSONNEL 18

2.1 Financial Reports for the Period 1 July 2011 to 31 July 2011 18


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2.2 Accounts Payable as at 16 August 2011 42

2.3 Investment Portfolio as at 31 July 2011 45

2.4 Donation - Hampton Park Primary School - School Excursion 50

2.5 Donation - Maylands Bowling Club Centenary Celebrations 52

2.6 Donation - Maylands Bridge Club 54

2.7 Donation - Perth and Districts Multiple Birth Association - Maylands Multiple Birth Coffee Group 56

2.8 Donation - RSL Bedford - Offset of Rate and Rubbish Charges 58

2.9 Donation - Rachel Tonkin - National Roller Skating Championships, Melbourne 60

2.10 Donation - 98.5 Sonshine fm 62

2.11 Donation - Syaan Ravinet - Volunteer Eco Students Abroad Program 64

2.12 Donation - Telethon Institute for Child Health Research 66

2.13 Rates Prize Draw Function - August 2011 68

3 CONFIDENTIAL ITEMS 70

3.1 Technical Services 70

3.2 Finance & Personnel 70

4 LATE ITEMS 71

4.1 Donation - Quiz Night - St Columba's School, Bayswater 71

4.2 Proposed Joint Partnership to Develop Residential Accommodation for the Aged 73

Location: Lots 51 and 52 Whittock Street, Embleton 73

File No: WHI-29/3, CAM-4/23 73

Confidential Item 73


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NEXT MEETING 74

CLOSURE 74


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CITY OF BAYSWATER

MINUTES of the meeting of the Technical Services and Finance & Personnel Committee which was held in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday 16 August 2011 commencing at 7:02pm.

Committee Recommendations to Council are subject to adoption, or otherwise, at the following Ordinary Meeting of Council, as recorded in Minutes of that Council Meeting.

M I N U T E S

ATTENDANCE, APOLOGIES, LEAVE OF ABSENCE (PREVIOUSLY APPROVED) & ABSENCE

Present

Members

Cr Barry McKenna, Deputy Mayor Chairperson Cr Michael Sabatino Cr Mike Anderton, JP Cr Sally Palmer From 7:04pm Cr Alan Radford Cr Marlene Robinson Deputising for Cr Terry Kenyon, JP, Mayor

Cr Sonia Turkington Deputising for Cr Terry Blanchard Cr Graham Pittaway, OAM Deputising for Cr Sally Palmer Until 7:04pm.

Observers

Cr Graham Pittaway, OAM From 7:04pm

Officers

Mr Doug Pearson Director of Technical Services Mr Ted Budzinski Director of Finance Mr George Rimpas Manager Engineering Services Mr James Riley Manager Environmental Health Ms Carol Newport PA/Director of Finance Ms Wardia Du Toit PA/Director of Technical Services

Public

7

Press

Nil.

Apology

Cr Terry Kenyon, JP, Mayor Cr Terry Blanchard Ms Francesca Lefante Chief Executive Officer


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DELEGATED AUTHORITY BY COUNCIL

Delegated Authority

There are no items appearing in these minutes for which the Technical Services and Finance & Personnel Committee had been granted delegated authority by Council in accordance with Section 5.23 of the Local Government Act 1995. This meeting was open to the Public but was closed to receive any deputations.

Terms of Reference

Technical Services: To consider reports and make recommendations to Council in respect to issues relating to the delivery of services within the areas of Engineering, Parks and Gardens, Environmental Health and the Environment, Technical Design and all other aspects of the Technical Service operations of the City of Bayswater.

Finance & Personnel: To consider reports and make recommendations to Council in respect to statutory and management financial reporting, accounts payable/receivable, investments, donations, capital proposals, budget reviews, loan submissions, insurance, recreational facilities managed under contract by the YMCA, personnel issues and all other Finance & Personnel operations of the City of Bayswater.

DECLARATION OF INTEREST

In accordance with Section 5.60A and 5.65 of the Local Government Act 1995 the following disclosures of financial interest were made at the meeting:-

Nil. In accordance with Section 5.60B and 5.65 of the Local Government Act 1995 the following disclosures of proximity interest were made at the meeting:-

Nil. In accordance with Clause 34C of the Local Government (Administration) Regulations 1996 the following disclosure of interests affecting impartiality were made at the meeting:-

Date Name Item No.

16 August 2011 Cr Barry McKenna Item 1.4 - EMRC Council Meeting - 21 July 2011

16 August 2011 Cr Graham Pittaway Item 1.4 - EMRC Council Meeting - 21 July 2011

16 August 2011 Cr Alan Radford Item 1.4 - EMRC Council Meeting - 21 July 2011

CONFIRMATION OF MINUTES

CR MIKE ANDERTON, JP MOVED, CR SALLY PALMER SECONDED that the Minutes of the meeting of the Technical Services and Finance & Personnel Committee held on 19 July 2011, which had been circulated, be confirmed as a true and correct record.

CARRIED UNANIMOUSLY


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Item 1.3 was dealt with prior to receiving deputations.

COMMITTEE RESOLUTION

CR MICHAEL SABATINO MOVED, CR SALLY PALMER SECONDED that the meeting be closed to the public to receive deputations.

CARRIED UNANIMOUSLY

At 7:20pm, the doors were closed to the public and the members of the public present

left from the gallery.

DEPUTATIONS

Deputations are closed to the public.

(i) Traffic Management - Elizabeth Street, Bayswater Officer: Director of Technical Services

At 7:45pm, the Manager Engineering Services, Mr George Rimpas, withdrew from the

meeting. Mr Rimpas returned at 7:47pm. Mrs Liz Kemp, Ms Kelly Ball and Mr Guy Lanza (on behalf of Mr Saul Brockwell), Elizabeth Street residents, were in attendance from 7:31pm to 7:59pm with respect to Item 1.1.

(ii) Traffic Management - Elizabeth Street, Bayswater Officer: Director of Technical Services

Mr Frank Dann, Dealer Principal, Wood Bros Mazda, was in attendance from 8:00pm to 8:22pm with respect to Item 1.1.


CR MICHAEL SABATINO MOVED, CR MIKE ANDERTON, JP SECONDED that the meeting be re-opened to the public.

CARRIED UNANIMOUSLY

At 8:29pm, the doors were re-opened to the public and those members of the public

present returned to the meeting.

ORDER OF BUSINESS

Items of business were dealt with in the following order : 1.3, Deputation (i) and (ii), 1.1, 1.4, 2.13, En bloc recommendations 1.2 and 2.1 to 2.12, 4.1 and 4.2.


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1 TECHNICAL SERVICES

1.1 Traffic Management - Elizabeth Street, Bayswater Attachments: Location Plan

Location of Revised Cul-de-sac Survey Form Survey Results MRWA Response Hammerhead Design

Officer: Director of Technical Services Refer: Item 8.1 SCM 07.06.11

Item 13.10 OCM 22.09.09

Application

To allow Council consideration of a recent traffic management trial in Elizabeth Street, Bayswater.

Background

Council considered a report in relation to traffic management in Elizabeth Street, Bayswater and the revised parking layout for the development (car dealership) on the corner of Guildford and Garratt Roads at the Special Council Meeting on 7 June 2011 and resolved as follows;

"That Council: 1. Approves the revised carpark layout plan received 2 June 2011 to the planning

approval DA09-0218 for extensions to the existing car sales yard on Lots 4, 5, 7 and 201, Nos. 368, 370 and 374-376 Guildford Road and Nos. 1A and 2 Elizabeth Street, Bayswater subject to:

(a) One car display bay being changed to a car parking bay; (b) The landscaping strip adjoining Lot 58, No. 1 Elizabeth Street,

Bayswater, being widened to a minimum width of 2.0 metres; and

(c) Compliance with conditions 1-19 of the original planning approval granted on 22 September 2011.

2. Authorises the Director of Technical Services to initiate a one month trial of

the relocation of the cul-de-sac in Elizabeth Street to a point immediately east of the last residential crossover in the street.

3. Authorises the Director of Technical Services to seek public comment from

affected landowners and occupiers in Elizabeth Street and Adelia Street following the completion of the trial.

4. Considers a report in relation to a technical assessment of the trial and the

results of the public consultation following the completion of the trial.


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5. That the City of Bayswater approach Main Roads with a view to seeking a right-hand turn from Garrett Road into Guildford Road (heading south)."

A location plan is included as Attachment 1.

This report deals with items 2 - 5 of the above resolution.

In accordance with the resolution, a one month trial of the relocated cul-de-sac commenced on 27 June 2011 and finished on 22 July 2011. Attachment 2 details the location of the revised cul-de-sac in Elizabeth Street.

Following the completion of the trial, public comment was sought and a copy of the survey form is included as Attachment 3. As detailed in Attachment 4, a total of 47 survey forms were sent and 19 responses were received.

Details of the submissions received were provided to Councillors separately under 'confidential cover'.

In addition to the above, traffic statistics were collated before, during and after the trial and are compared to previous 2008 statistics below;

DATE AVERAGE

WEEKDAY TRAFFIC 85TH PERCENTILE

SPEED

February 2008 249 41

Before Trial 2011 159 36

During Trial 2011 109 36

After Trial 2011 119 36

In relation to point 5 of the Council resolution correspondence was forwarded to Main Roads WA (MRWA) and a copy of their response is included as Attachment 5.

Comment

As detailed in Attachment 4, the vast majority of respondents are supportive of the trialled cul-de-sac relocation citing a noticeable reduction in traffic (Elizabeth Street and Adelia Street).

The objection received is from the car dealership and raises the following concerns in relation to the trialled treatment;

ISSUE RESPONSE

Potential access restrictions to the site should MRWA restrict access to the site via Guildford Road or Garratt Road in the future.

There is a distinct possibility that MRWA could implement further access restrictions to the site from Guildford Road or Garratt Road in association with roadway or intersection improvements in the future.

This is not uncommon, however and the historic right turn restrictions on Great Eastern Highway via a solid median is an example of this type of restriction.


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ISSUE RESPONSE

The requirement to construct a new cul-de-sac head with a sufficient turning radius adjacent to Lot 58 (on the southern side of Elizabeth Street) and that action would require the relocation of the existing services infrastructure which is currently within the road reserve but clear of existing road carriageway at this point.

The current cul-de-sac head is sub-standard and should the Council resolve to relocate the cul-de-sac, a hammerhead design is proposed to facilitate turning movements as detailed in Attachment 6.

The relocation of this cul-de-sac head would further compromise the ability of emergency vehicles to access the north eastern end of this street and to cross Lot 201 (the Wood Bros site) in an emergency, if required.

Ready access to the site for emergency vehicles is available via Garratt and Guildford Roads.

The relocation of this cul-de-sac head would compromise the ability of the City's rubbish truck to service the Wood Bros site as required.

Ready access to the site for service vehicles is available via Garratt and Guildford Roads.

It is also evident that there is a fire hydrant situated on the Wood Bros site which is currently accessed (by emergency vehicles) from the existing cul-de-sac head. If this proposed relocation of this cul-de-sac was to proceed, then in addition to all of the other costs which might be associated with that action, would be the cost of relocating this fire hydrant.

The existing cul-de-sac head will remain sealed and can be accessed via the two crossovers to the site on Garratt Road.

The costs of all of the works which might be required to undertake the proposed relocation of this cul-de-sac head are not at all able to be justified and that any possible benefits of doing so, are seriously questioned!

This is a subjective statement and consideration of all available information is necessary.

Some residents of Elizabeth Street have been noted to use Lot 201 to gain access to their respective properties, from Garratt Road. (The Dealer Principal, Mr Dann, has in fact, followed on of these individuals and queried them about that.) While it is not a legitimate action, it does happen and this would be prevented in the event that the cul-de-sac head is relocated.

As detailed, access to Elizabeth Street would not be available.

With respect to the possibility that the car dealership may wish to acquire a portion of the roadway should the cul-de-sac be relocated, it is felt that this matter would need to be considered on its merits at the time should a future application be received. Traffic Analysis

When considering the traffic statistics detailed above, it would appear that there was a marked reduction in vehicle numbers from 2008 (249 vehicles) to immediately before the implementation of the trial (159 vehicles). This significant reduction (36%) may be associated with the fact that the new carpark accessing Garratt Road was opened just before the commencement of the trial and the use of this carpark by customers/staff of the car dealership appears to have led to an immediate reduction in vehicle numbers in Elizabeth Street. Obviously, a further reduction in traffic was achieved during the trial period with vehicle numbers reducing by a further 50 vehicles per day to 109 vehicles per day.


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It is expected that the post trial count of 119 vehicles per day will slowly increase to pre-trial levels once vehicles realise that the closure is no longer in place. The following options would appear to be available to Council; Option 1: Relocate the cul-de-sac as per the trial. This option is costed at

approximately $17,000 and will require formal road closure under the Local Government Act 1995 and relevant authority approvals.

Option 2i: Undertake traffic calming in Elizabeth Street to discourage through

traffic movements. Given the low traffic numbers involved, this option is not considered to be cost effective.

Option 3: Monitor traffic volumes and speeds for a defined period to assess the

impact on traffic numbers associated with the recently completed carpark on Garratt Road and to allow further consideration of the actual extent of the problems. As detailed in the report, it would appear that the recently completed carpark has already had a marked effect on traffic numbers in Elizabeth Street. In addition, the dealership operator has indicated that he is prepared to restrict access to Elizabeth Street from the carpark via an electric drop gate. This may result in further traffic reductions in Elizabeth Street.

Policy Implications

Nil.

Financial Implications

As detailed in the report.

Voting Requirements

Simple Majority Required At 8:31pm, the Manager Engineering Services, Mr George Rimpas, withdrew from the

meeting and returned at 8:32pm.

Committee/Officer Recommendation to Council

CR MARLENE ROBINSON MOVED, CR SALLY PALMER SECONDED that Council:

1. Undertake further analysis of traffic volumes and speeds in Elizabeth Street, Bayswater after a three month period and report back to Council following this period.

2. Request the car dealership operator to install an electronic drop gate on the Elizabeth Street access to the carpark at Lot 201 Elizabeth Street, Bayswater.

3. Advise the survey respondents of the Council resolution.

CARRIED UNANIMOUSLY

Item 1.4 was dealt with after this Item.


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1.2 Removal of Tree

Location: Lot 106, No. 1 Kelvin Street, Maylands Attachments: Location Plan

Photograph Officer: Director of Technical Services

Application

For Council to consider the removal of a tree on freehold land adjacent to 10 Sherwood Street, Maylands.

Background

The landowner of 10 Sherwood Street, Maylands has requested the pruning of trees located on Lot 106, No. 1 Kelvin Street, Maylands (freehold land owned by the City of Bayswater) adjacent to the south-eastern boundary of his property to be pruned (refer

Attachment 1). The landowner has advised that the trees are leaning towards the property and the branches are growing over the fence-line and dropping leaves into the gutters.

Comment

Investigations have revealed that there is only one tree situated immediately adjacent to the south-eastern boundary of 10 Sherwood Street. The tree is a semi-mature specimen of Eucalyptus sideroxylon, 'Rosea' (Red Iron Bark). It has an approximate height of 15 metres with a canopy spread of 7.5 metres north/south - 4.8 metres east/west. The tree base is located approximately 5 metres from the boundary fence. An inspection of the main trunk revealed that it was in a mechanically structurally sound and healthy condition. The branch structure was not well formed with an underdeveloped canopy and short branch formation. An inspection of the canopy revealed that some of the upper branches were growing over the fence-line and encroaching onto the building. All limbs were found to be predominantly in a mechanically structurally sound condition with no visual signs of weak forking or weak branch unions. The canopy was not displaying satisfactory overall foliage coverage, however, foliage colour and size was satisfactory, with lateral and apical growth showing adequate extension, indicative of a sound and healthy root system. An examination at ground level revealed the development of a sound buttress root system, with no visual signs of harmful root pathogens, root movement, soil heave or displacement, confirming that this specimen is structurally root firm. Red Iron Barks can grow to a height of up to 20 metres and require a fair amount of space due to the spreading nature of the canopy. Cutting back the limbs that overhung the fence-line will cause the tree to be unbalanced (refer Attachment 2). Furthermore, according to Australian Standard (AS) 4373-2007 'Pruning of Amenity Trees', reduction pruning is restricted to trees with suitable secondary branches, which is not the case in this instance.


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It is therefore recommended that the tree be removed due to the fact that;

• pruning will unbalance the tree;

• reduction pruning will not comply to AS 4373-2007; and

• there is not enough space for the canopy to spread naturally in the future.

Policy Implications

Nil.


It is estimated that the cost to cut down and remove the tree is approximately $1,200 which can be accommodated from the 2011/2012 Parks Operating Maintenance Budget.

Voting Requirements

Simple Majority Required


CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that the Manager of Parks and Gardens arrange for the removal of the Red Iron Bark tree located on Lot 106, No. 1 Kelvin Street, Maylands adjacent to 10 Sherwood Street, Maylands.

CARRIED UNANIMOUSLY BY EN BLOC RESOLUTION


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This Item was dealt with first.

1.3 Improving Efficiency of Energy of Council Facilities

Officer: Director of Technical Services

Application

For Council;

(i) To consider a strategic direction in relation to energy use in Council facilities; (ii) Undertake an energy audit at Bayswater Waves; and (iii) Prepare for the upcoming Low Carbon Communities Grant.

Background

Rising Cost of Electricity

The increasing cost of electricity, as part of the current Western Australian Government Energy Pricing Policy is well documented. Additionally, there is a strong degree of likelihood that that the cost of energy will continue to increase significantly faster than CPI from both State and Federal Government Policies into the future. There has been great concern within Western Australian Local Governments of the effect the rises have had and will continue to have on the overall operating costs of Council assets and facilities as well as the overall cost to ratepayers. Building Energy Management

The current and expected rises in the cost of electricity have changed the economic models for managing electricity usage within facilities. These changes have now seen that there is a business case based on a single/economic bottom line for retrofitting/upgrading existing assets within buildings. The maturing of newer technologies has further strengthened the economic business case for retrofitting older technologies within buildings. These changes have lead to a contemporary opinion that there is now a business case for managing energy assets. For example, converting from CFL lighting (1 year life) to LED lighting (5 year life) generally has a 2.5 year payback period, with an overall cheaper running cost of the asset for its 5 year life. Environmental Considerations

The City has over the last decade committed to pursuing ways to mitigate and adapt to climate change. This has included completing the ICLEI Cities for Carbon Protection Program and joining the Western Australian Local Government Association (WALGA) Green Sense reporting platform. On the 6 August 2011, the City received recognition at the WALGA Convention and Trade Exhibition for joining the emission reporting platform program.


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The City’s commitment to climate change mitigation and reduction has more recently been strengthened as part of the City’s Strategic Plan 2011-2015 – The Future of Our City. These commitments included;

“2.3 We commit to conserving out environment for future generations by pursuing renewable energy,

2.5 We actively pursue ways to minimise waste, and 2.7 We pursue ways to mitigate and adapt to climate change.” When considering how to move this strategic direction into on ground results, improving the efficiency of energy use is one of the fastest and most cost effective ways to reduce emissions. Finding energy efficiencies can have a business case based on triple bottom line outcomes such as reducing carbon emissions, however, it also makes good sense on an economic bottom line alone both in terms of operational costs and also continually improving business to offer the best value for money services into the future. Retrofitting Program to Reduce Energy Operating Costs of Municipal Facilities

As previously described, the case for a retrofitting energy asset management program has become clearly defined with the current and increasing costs of energy. The current practice of energy asset consideration disengages the whole of life costing from the capital/maintenance cost of the asset. For example, the cost of purchasing and replacing a light bulb is disconnected in the on ground decision making process from the cost of running the light bulb. Although CFLs are cheaper to purchase and install than LED lights, the overall cost of purchasing, installing and running LED lights are cheaper than CFLs. This report supports the basis that both the capital/maintenance cost and the running cost of the asset should be considered and a business case approach developed for the whole of life cost of what is the appropriate technology for the site. This could be developed further as an energy asset management program or a more targeted energy audit of the City’s highest energy usage buildings. As the management of energy is becoming relevant so is the use of energy audits. The energy audit approach is a holistic management approach where the energy use of the building is examined and coupled with devices that can be retrofitted with energy efficient alternatives. A business case for investment versus payback can then be examined. A suitable return for investment is considered in comparison to the life of the asset and building. New Facility Energy Efficiency Standards

Although the City has made concentrated efforts to ensure that energy efficiency is included in all new major asset designs, this has been on a case by case basis and Council has not adopted a policy position on the energy efficiency standards of old or new Council facilities and infrastructure.


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Low Carbon Communities Program Design options

The Australian Government has established a $200 million Low Carbon Communities Program to assist Local Government and community organisations to improve energy efficiency. The grant will be to:

• Support local Councils and community organisations to increase the energy efficiency of Council and community – use buildings, facilities and lightning; and

• Demonstrate and encourage the adoption of improved energy management practices within Councils, organisations and communities.

It is believed that facilities such as town halls, community centres, libraries, aged care facilities and swimming pools will be considered. The Grant will be a 50/50 funding allocation and it is clearly stated that only the strongest proposal that most successfully meets the program objectives will be funded. The program dates have not been released at this stage. It is however suggested that this grant will be highly competitive and that only well studied and researched applications will be successful. Example of Building Energy Audit – Bayswater Library

As part of the City’s 2010/2011 carbon reduction program, the City conducted an energy audit of the Bayswater Library by Greensense. The audit identified actionable energy savings of up to 29% or $5,500 a year such as;

• Example A: A 1.5 KWh solar panel (20-25 year lifetime) 4.5 year payback;

• Example B: Changing the Bayswater Library lighting from T8s (5 year life) to T5’s (7 year life) has a 4.5 year retrofit payback period. This does not include the reduced maintenance cost of changing light bulbs;

• Example C: Replacing the 100w metal halide flood light with a LED floodlight, 90% electricity usage cost saving;

• Example D: Replace air conditioner installed in 1996 with more technologically advanced air conditioners, expected to be 20% more efficient;

• Example E: Turn off black box and security screens at night. The cost is approximately $100 for an electronic switch with a savings of $707 per year; and

• Example F: Convert library from L3 tariff to landfill power and gas contestable energy supplier, represents a 9% electricity cost saving.


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The examples above detail that there are a number of energy savings that can be identified through a holistic energy audit approach to a building. The next stage of the project is to obtain quotes for the works and consider the feasibility of funding the works through a business case approach. Bayswater Waves

Bayswater Waves is one of the premier leisure facilities of the City. The facility included many important energy saving features when it was first built, such as a heat capture and re-use system. Since the building has been constructed however, there has been significantly more efficient emerging technologies such as commercial pool solar hot water systems which are used at the Belmont Oasis. Solar Pool Heating and Efficient Lighting Technology - Belmont Oasis

The aim of this demonstration project was to reduce the reliance on gas for heating of the

Olympic sized Indoor Pool and Lagoon Pool at Belmont Oasis. The use of solar pool

heating will save energy and reduce generation of greenhouse gas emissions.

The project involved;

• Installation of 177 x HC40 solar panels for the 50m Olympic size indoor pool;

and

• Installation of 36 x HC50 solar panels for the Lagoon pool.

The system reduces the cost of heating in summer by approximately 50%. The cost of the

system is approximately $220,000 with a payback period for the system of 6 to 8 years. The increasing cost of utility services has seen projects like this become viable on an economic bottom line, as well as having environmental benefits. Recent discussions between the Manager Bayswater Waves and the Environmental Coordinator, have considered that there are likely to be significant opportunities such as the solar pool heating that was installed at Belmont Oasis at Bayswater Waves. Bayswater Waves currently has a $680,000 year energy bill, one of highest in the City. It is believed that with an appropriate investment, there is a real opportunity to reduce the yearly operating cost for utilities at the centre.

Comment

The recent and expected rise in electricity costs to Council as well as the development of new technologies has created a business case for retrofitting municipal buildings not just on a triple bottom line, but also in some cases on an economic bottom line alone. The price rise challenges have created the need to reconsider how we manage our built infrastructure energy use and how we set the energy standards for municipal buildings of the City in the future. The City's Strategic Plan does include references to decreasing energy usage, but does not directly reference that improving the efficiency of our energy use is one of the fastest and most cost effective ways to reduce emissions. It is suggested that in the next strategic plan review, that this important strategy be included for consideration.


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The Low Carbon Communities Program is a program which has not been released as yet, but may be an excellent opportunity for the City to position itself to finance the initial capital cost of retrofitting Council buildings. With the grant offering the opportunity of up to 50/50 funding for projects, the payback period and business case for improving energy efficiency becomes even more favourable, as the real overall payback period for investment to the Council is halved. The Bayswater Library energy audit has indentified a number of opportunities for energy savings and the City is currently seeking costs to implement the recommendation so it can develop a business case for investing in upgrades to the library. It is suggested that the Council considers allocating an additional $7,000 to Bayswater Waves to conduct an energy audit of the building and develop a business case for achieving better efficiencies and lower utility running costs for the facility. This would be both for normal investment and also to strongly position the City for applying for the Low Carbon Communities Grant when it is released.

Policy Implications

• Strategic Plan 2011-2015; and

• ACER (Carbon Reduction program)


The cost of an energy audit at Bayswater Waves is approximately $7,000 which is currently not budgeted for however, could be considered during the next budget review.

Voting Requirements


Officer Recommendation

That:

1. The Improving Efficiency of Energy of Council Facilities report be received.

2. The implementation costs of an energy audit for Bayswater Library be investigated and a business case be presented to Council for further consideration/

3. An allocation of $7,000 be considered during the next 2011/2012 quarterly Budget review to conduct an energy audit at the Bayswater Waves aquatic facility and a business case be developed for retrofitting Bayswater Waves for greater energy efficiency and reduced utility operational costs on the basis of the audit.

4. A list of opportunities for other large power consuming buildings within the City be investigated for further consideration by Council for the Low Carbon Community Grant.

Committee Discussion

The Committee discussed this item and felt that although Bayswater Waves has major energy usage, consideration should be given to the Civic Centre as a priority.


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Committee Recommendation to Council

CR ALAN RADFORD MOVED, CR MIKE ANDERTON, JP SECONDED that:

1. The Improving Efficiency of Energy of Council Facilities report be received.

2. The implementation costs of an energy audit for Bayswater Library be investigated and a business case be presented to Council for further consideration/

3. An allocation of $7,000 be considered during the next 2011/2012 quarterly Budget review to conduct an energy audit at the Bayswater Waves aquatic facility and a business case be developed for retrofitting Bayswater Waves for greater energy efficiency and reduced utility operational costs on the basis of the audit.

4. A list of opportunities for other large power consuming buildings within the City be investigated for further consideration by Council for the Low Carbon Community Grant with the Civic Centre being a priority.

CARRIED UNANIMOUSLY

Deputations were dealt with after this Item.


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Item 1.1 was dealt with prior to this Item.

At 8:41pm, Cr Graham Pittaway withdrew from the meeting. 1.4 EMRC Council Meeting - 21 July 2011

Attachments: City of Bayswater Delegate's Report EMRC - Abridged Council Minutes - 21 July 2011 EMRC Investment Report

Officer: Director of Technical Services

CR BARRY MCKENNA, DEPUTY MAYOR, DECLARED AN IMPARTIAL

INTEREST

In accordance with Section 5.65 of the Local Government Act 1995, Cr Barry McKenna

declared an impartial interest in this item as he is a Deputy Delegate at the EMRC.

Cr McKenna remained in the room during voting on this item.

CR ALAN RADFORD DECLARED AN IMPARTIAL INTEREST

In accordance with Section 5.65 of the Local Government Act 1995, Cr Alan Radford

declared an impartial interest in this item as he is a member of the EMRC. Cr Radford

remained in the room during voting on this item.

CR GRAHAM PITTAWAY DECLARED AN IMPARTIAL INTEREST

In accordance with Section 5.65 of the Local Government Act 1995,

Cr Graham Pittaway declared an impartial interest in this item as he is the Chairman of

the EMRC.

Application

To allow Council consideration of the recent Minutes from the Eastern Metropolitan Regional Council (EMRC).

Background

A Council Meeting of the EMRC was held on 23 June 2011, Cr Graham Pittaway (Chairperson), Cr Alan Radford and the Director of Technical Services were in attendance. A Delegate's Report listing items with implications for the City of Bayswater is Attachment 1 and the Abridged Minutes form Attachment 2. Also attached is the EMRC Investment report from the July Minutes (refer Attachment 3).

Policy Implications

Nil.


As detailed in the Delegate's Report.

Voting Requirements



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CR ALAN RADFORD MOVED, CR MICHAEL SABATINO SECONDED that the Eastern Metropolitan Regional Council's (EMRC) Delegate's Report and Abridged Council Minutes of the Meeting of 21 July 2011 be received.

CARRIED UNANIMOUSLY

At 8:44pm, Cr Graham Pittaway, returned to the meeting.

Item 2.13 was dealt with after this Item.


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2 FINANCE & PERSONNEL

2.1 Financial Reports for the Period 1 July 2011 to 31 July 2011 Officer: Director of Finance

Application

To inform Council of the financial reports for the period 1 July 2011 to 31 July 2011.

Background

The financial statements for the reporting period are submitted in the form of :

o Financial Activity Statement Report

o Net Current Asset Position

o Reserve Fund Statement

o Summary Schedule of Divisional Financial Activity

o Divisional Summaries.

Environmental Impact

Nil.

Policy Implications

Nil.


Nil.

Voting Requirements

Simple Majority Required.


CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that financial reports for the period 1 July 2011 to 31 July 2011 be received.



Page 19

CITY OF BAYSWATER

FINANCIAL ACTIVITY STATEMENT REPORT

FOR THE PERIOD 1 JULY 2011 TO 31 JULY 2011

% OF YEAR 8.59%

REVENUE ADOPTED %

BUDGET 2011-2012 ACTUAL BUDGET

General Purpose Funding 33,927,786 30,671,672 90.40 Law Order & Public Safety 80,230 6,024 7.51

Health 87,900 67,892 77.24

Welfare & Education 8,443,629 898,276 10.64 Housing 74,200 7,481 10.08

Community Amenities 9,526,336 8,758,633 91.94

Recreation & Culture 6,465,575 397,873 6.15

Transport 487,000 46,808 9.61 Economic Services 640,200 87,349 13.64

Other Property & Services 84,500 6,030 7.14LESS $59,817,356 $40,948,038 68.46

OPERATING EXPENDITURE

General Purpose Funding 552,241 42,786 7.75

Governance/Admin 4,171,651 227,414 5.45 Law Order & Public Safety 1,947,928 127,719 6.56

Health 1,355,856 81,941 6.04

Welfare & Education 8,917,011 686,743 7.70 Housing 140,765 17,179 12.20

Community Amenities 10,464,437 809,381 7.73

Recreation & Culture 23,043,323 1,307,375 5.67

Transport 4,710,370 332,986 7.07 Economic Services 1,490,465 84,346 5.66

Other Property & Services 1,716,728 20,330 1.18$58,510,775 $3,738,200 6.39

ADD

CONTRIBUTIONS/GRANTS FOR THE

DEVELOPMENT OF ASSETS

General Purpose Funding 663,200

Recreation & Culture 328,310

Transport 763,412

$1,754,922 $0

Funding for Operations $3,061,503 $37,209,838

ADD

DISPOSAL OF ASSETS $450,000 $18,628

RESERVES MOVEMENT $1,284,827PRINCIPAL LOAN RECOVERIES $58,256

EMPLOYEE PROVISIONS $99,500

DEPRECIATION $6,322,500 $526,875$8,215,083 $545,503

LESS

CAPITAL EXPENDITURE $15,993,294 $1,514,660

AGED PERSONS HOMES - RESTRICTED $41,703REPAYMENT OF DEBT $58,256 $3,041

PROFIT/LOSS ON DISPOSAL OF ASSETS ($340,056)

$15,711,494 $1,559,404

OPENING BALANCE $4,934,908 $4,555,212

CLOSING BALANCE $500,000 $40,751,149

Explanation of expenditure greater than 10% of the average monthly estimates

Housing - Annual Water Charges


Page 20

NET CURRENT ASSET POSITION AS AT 31 JULY 2011

2011/2012 2010/2011

SURPLUS SUMMARY REPRESENTED BY

CASH AT BANK AS AT 30 JUNE 2011 $11,718,486 $16,701,304

DEBTORS/INCOME DUE NOT RECEIVED $42,147,917 $43,416,927

STOCK $84,948 $94,444

$477,073

PREPAID EXPENSES $636,608

$54,587,959 $60,689,748

G.S.T. CLEARING ACCOUNT -$7,866 $591,938

(Cleared at time of lodging B.A.S. return )

FIRE & SERVICES LEVY ($6,403,611) ($5,814,725)

CREDITORS ($3,531,597) ($8,040,938)

Deferred Movement - Pensioners/Other ($71,999) $1,093

Aged Persons Homes $9,178,225 $8,788,119

BALANCE AS AT 31 JULY 2011 $53,751,111 $56,215,235

As Per Summary of Divisional Activity

LESS RESTRICTED ASSETS

RESERVES - GENERAL $3,817,187 $4,078,827

RESERVES/RESTRICTED - AGED $9,178,225 $7,752,426

CLOSING BALANCE AS AT 31 JULY 2011 $40,755,699 $44,383,982

AS PER FINANCIAL ACTIVITY REPORT


Page 21

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Page 22

SUMMARY SCHEDULE OF DIVISIONAL FINANCIAL ACTIVITY

AS AT 31 JULY 2011

BUDGET

INCOME EXPENDITURE INCOME EXPENDITURE

OPERATING

Chief Executive Office $2,200 $2,063,729 $144,803

Community Services $8,436,003 $14,360,468 $815,905 $800,778

Aged Persons Homes $6,761,191 $5,276,844 $479,894 $434,422

Planning & Development Services $1,564,820 $4,623,339 $144,026 $318,888

Technical Services $10,905,968 $21,522,476 $8,836,660 $1,330,603

Financial Services $33,902,096 $3,901,863 $30,671,553 $181,831

TOTAL ALL OPERATING $61,572,278 $51,748,719 $40,948,038 $3,211,325

CAPITAL

Community Services $737,081 $1,780

Planning & Development Services $3,852,724 $1,460,716

Aged $340,795 $3,769

Technical Services 10,667,557 $47,020

Financial Services - Recreation Centres,Computing $395,137 $1,375

Plant Trades ($450,000) ($18,628)

TOTAL ALL CAPITAL $15,543,294 $1,496,032

Last Year

Income ExpenditureTOTAL FROM OPERATIONS $61,572,278 $67,292,013 $40,948,038 $4,707,357 $37,755,252 $3,114,813

GENERAL OPENING BALANCE 1 JUL 11 $7,916,548 $8,372,399 - AGED PERSONS HOMES $5,761,576 $9,136,522

CLOSING BALANCE 31 JULY 2011 $53,746,561

CLOSING BALANCE 30 JUNE 2012 (Adopted Budget) $1,803,261

Aged Persons Homes $6,155,128

BORROWINGS

Principal Loan Repayments - General $58,256 $3,041

Principal Loan Recoveries $58,256

$58,256 $58,256 $3,041

TOTAL $75,308,658 $75,308,658 $58,456,959 $58,456,959

ACTUAL


Page 23

SUMMARY

PERIOD ENDED 31 JULY 2011 % OF YEAR 8.49%

Description Budget 2011/2012 Actual Committed Total %

Operating Income

SS10300 Administration 41,050 30 0 30 0.07%SS10301 Records Administration 540 90 0 90 16.67%SS10400 Rangers 32,650 1,904 0 1,904 5.83%SS10405 Security Watch 20,000 0 0 0 0.00%SS10410 Animal Control 84,760 4,751 0 4,751 5.61%SS10420 Parking Facilities 72,000 7,341 0 7,341 10.20%SS10600 Bayswater Waves 3,353,450 208,395 0 208,395 6.21%SS10610 Maylands Waterland 163,500 0 0 0 0.00%SS10700 Bayswater Library 8,000 1,072 0 1,072 13.41%SS10705 Maylands Library 14,250 787 0 787 5.52%SS10710 Morley Library 26,050 1,719 0 1,719 6.60%SS10750 The RISE 817,500 0 0 0 0.00%SS10801 Other Recreation & Sport 69,500 50,000 0 50,000 71.94%SS10803 Events - Programmes 94,200 615 0 615 0.65%SS10805 Embleton Golf Course 415,000 27,758 0 27,758 6.69%SS10810 Maylands Golf Course 1,130,000 74,325 0 74,325 6.58%SS11105 Bayswater Senior Citizens 8,000 1,309 0 1,309 16.36%SS11106 Morley Senior Cits 6,000 1,145 0 1,145 19.09%SS11107 Maylands Autumn Ctre 12,000 0 0 0 0.00%SS11110 Bayswater Podiatry 20,000 962 0 962 4.81%SS11111 Morley Podiatry 34,000 2,576 0 2,576 7.58%SS11112 Maylands Podiatry 10,000 806 0 806 8.06%SS11130 Community Bus 1,500 0 0 0 0.00%SS11145 Other Community Services 11,000 0 0 0 0.00%SS11301 Meals on Wheels 275,200 35,656 0 35,656 12.96%SS11302 Adult Day Services 245,520 72,265 0 72,265 29.43%SS11303 Domestic Assistance 252,139 70,272 0 70,272 27.87%SS11305 BLIS 173,708 69,441 0 69,441 39.98%SS11306 Social Support Prg 240,713 56,782 0 56,782 23.59%SS11307 HACC Program Transport 167,567 49,093 0 49,093 29.30%SS11308 Food Preparation 106,088 29,618 0 29,618 27.92%SS11310 Counselling Support 80,903 25,023 0 25,023 30.93%SS11312 Transport Other Services 6,100 0 0 0 0.00%SS10800 Recreation & Sport 334,915 10,492 0 10,492 3.13%SS10805 Embleton Golf Course 9,000 0 0 0 0.00%SS11115 Community Housing 63,500 6,342 0 6,342 9.99%SS11120 Rental Council Properties 10,700 1,139 0 1,139 10.65%SS11200 Scholarships 0 4,198 0 4,198SS11201 Pre-Schools 25,000 0 0 0 0.00%

Total Operating Income -$8,436,003 -$815,905 $0 -$815,905 9.67%

COMMUNITY SERVICES

BUDGET 2011-2012


Page 24

SUMMARY


Description Budget 2011/2012 Actual Committed Total %

Operating Expenditure

SS10300 Administration $963,173 $37,929 $55,685 $93,614 9.72%SS10301 Records Administration $408,655 $19,156 $3,669 $22,825 5.59%SS10400 Rangers $282,953 $19,622 $4,123 $23,745 8.39%SS10405 Security Watch $1,115,930 $71,542 $1,774 $73,315 6.57%SS10410 Animal Control $230,099 $14,930 $3,569 $18,499 8.04%SS10420 Parking Facilities $205,842 $14,281 $3,943 $18,224 8.85%SS10600 Bayswater Waves $3,921,354 $258,747 $106,473 $365,221 9.31%SS10610 Maylands Waterland $271,059 $2,813 $7,794 $10,606 3.91%SS10700 Bayswater Library $467,174 $27,963 $8,121 $36,083 7.72%SS10705 Maylands Library $455,433 $33,027 $6,091 $39,118 8.59%SS10710 Morley Library $872,349 $51,691 $14,694 $66,385 7.61%SS10750 The RISE $1,244,998 $17,225 $11,893 $29,119 2.34%SS10800 Recreation & Sport $5,550 $177 $0 $177 3.18%SS10801 Other Recreation & Sport $529,578 $27,947 $6,870 $34,817 6.57%SS10802 Events $140,046 $7,175 $255 $7,429 5.30%SS10803 Events - Programmes $539,750 $11,322 $16,308 $27,631 5.12%SS10805 Embleton Golf Course $128,950 $524 $500 $1,024 0.79%SS10810 Maylands Golf Course $113,900 $547 $500 $1,047 0.92%SS11100 Community Services Administration $127,330 $8,269 $15 $8,284 6.51%SS11105 Bayswater Senior Citizens $50,782 $3,465 $0 $3,465 6.82%SS11106 Morley Senior Cits $54,029 $3,373 $145 $3,518 6.51%SS11107 Maylands Autumn Ctre $55,982 $3,379 $0 $3,379 6.04%SS11110 Bayswater Podiatry $17,500 $769 $13,320 $14,089 80.51%SS11111 Morley Podiatry $28,500 $1,636 $23,830 $25,466 89.36%SS11112 Maylands Podiatry $18,000 $0 $224 $224 1.25%SS11115 Community Housing $105,826 $11,680 $6,907 $18,587 17.56%SS11125 Youth Services $192,664 $36,184 $1,605 $37,788 19.61%SS11130 Community Bus $26,694 $2,407 $0 $2,407 9.02%SS11136 Volunteers $53,682 $1,951 $1,362 $3,314 6.17%SS11145 Other Community Services $9,984 $983 $0 $983 9.84%SS11200 Scholarships $24,750 $6,613 $865 $7,478 30.21%SS11210 Other Admin & Comm Service $2,500 $0 $0 $0 0.00%SS11300 HACC Program - Assessment $6,139 $1,413 $0 $1,413 23.01%SS11301 Meals on Wheels $372,422 $9,522 $23,239 $32,762 8.80%SS11302 Adult Day Services $315,073 $23,488 $1,698 $25,185 7.99%SS11303 Domestic Assistance $395,823 $28,966 $0 $28,966 7.32%SS11305 BLIS $241,958 $16,724 $1,395 $18,119 7.49%SS11306 Social Support Prg $95,199 $6,595 $132 $6,727 7.07%SS11307 HACC Program Transport $93,991 $4,097 $0 $4,097 4.36%SS11308 Food Preparation $92,962 $6,817 $0 $6,817 7.33%SS11310 Counselling Support $73,582 $5,320 $0 $5,320 7.23%SS11311 Client Care $3,152 $171 $0 $171 5.42%SS11312 Transport Other Services $5,151 $341 $0 $341 6.62%Maintenance Costs

Total Operating Expenditure $14,360,468 $800,778 $326,999 $1,127,776 7.85%

$5,924,465 -$15,127 $326,999 $311,872 5.26%

1

Total Community Services

BUDGET 2011-2012

COMMUNITY SERVICES


Page 25

ADMINISTRATION & COMMUNITY SERVICES

OPERATING INCOME

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0

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Budget

Straight Line

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Page 26

Capital Works Expenditure as at 31 July 20111Description Budget Actuals Commtiments Total

Division: 10 - Administration & Community Services

Carry Forward Works - 1 July 2011

New AssetSub Section: SS18030 - Bayswater Waves - Furniture & Equipment

G40600 Pool Hoist 12,995 0 0 0

Sub Total $12,995 $0 $0 $0

Sub Section: SS20150 - Community Services - Capital

G10100 Community Sensory Garden 30,000 0 0 0

Sub Total $30,000 $0 $0 $0

Asset Replacement/ImprovementSub Section: SS18020 - Recreation Development

G10200 Noranda Netball Court Resurface 4,550 0 0G10500 Upper Hillcrest Reserve, Deschamp Reserv & Pat O'hara ReservCricket Pitch & Net Upgrades 7,106 0 0 0

Sub Total $11,656 $0 $0 $0

Sub Total Cfwd Works $54,651 $0 $0 $0

NEW WORKS 2011-2012

New AssetSub Section: SS18015 - Ranger & Security Services

H11000 Security Watch and Ranger In Vehicle Communications 30,000 0 0 0

Sub Total $30,000 $0 $0 $0Sub Section: SS18020 - Recreation Development

H11800 Skatepark Management Committee Development 40,000 0 0 0

H12100 Wotton Reserve Complete fencing of main pitch - 1m high chain link fence with top and bottom rail10,000 0 0 0

H12200 Wotton Reserve Players' "race" from changerooms to main pitch 10,000 0 0 0H62800 New city wide 'Branded' CoB signage to use at events 6,000 0 0 0

Sub Total $66,000 $0 $0 $0

Sub Section: SS18030 - Bayswater Waves - Furniture & EquipmentH50500 Aquatic wheel chairs x 2 4,200 0 0 0

H50600 Selected small items (H&F) 5,000 0 0 0

H50700 Ergo hand trainer 3,000 0 0 0

H50800 Swim school moveable platforms 3,480 0 0 0H51400 Install lane anchors in 25m 6,000 0 0 0

H51500 Waves health club equipment 58,157 0 0 0

H51600 Waves hydro toilet 60,000 0 0 0

Sub Total $139,837 $0 $0 $0

Sub Section: SS18040 - Bayswater Library Furniture & Equipment

H12500 External sign - Bayswater Library 2,000 0 0 0

H12800 Wi-Fi - Bayswater Library 1,700 0 0 0

Sub Total $3,700 $0 $0 $0

Sub Section: SS18050 - Morley Library Furniture & Equipment

H12600 Chairs - for patrons attending activity session (60) - Morle 2,000 0 0 0

H12700 Wi-Fi - Morley Library 1,700 0 0 0

Sub Total $3,700 $0 $0 $0

Sub Section: SS20150 - Community Services - Capital

H11200 Wheelchair carriers for bus 1,000 0 0 0

Sub Total $1,000 $0 $0 $0


Page 27

SUMMARY


Description

Budget 2011/2012 Actual Committed Total %Operating Revenue

SS11700 - Planning & Building Services -345,920 -20,147 0 -20,147 5.82%

SS13500 - Planning Department -613,700 -36,531 0 -36,531 5.95%

SS13600 - Building Department -605,200 -87,349 0 -87,349 14.43%

Revenue Sub Total -$1,564,820 -$144,026 $0 -$144,026 9.20%Operating Expenditure

700 - Building Maintenance 206,000 12,141 6,605 18,746 9.10%

750 - Special Building Mntce 264,200 1,948 63,664 65,612 24.83%

800 - Cleaning Maintenance 458,450 35,547 9,160 44,707 9.75%

900 - Preventative Maintenance 207,520 18,669 87,503 106,172 51.16%

4123 - Electricity Charges 817,689 3,291 0 3,291 0.40%

4125 - Water 169,840 108,174 0 108,174 63.69%

4126 - Gas 12,258 153 0 153 1.25%

SS11700 - Planning & Building Services 20,000 0 0 0 0.00%

SS13500 - Planning Department 1,373,693 71,116 60,575 131,691 9.59%

SS13600 - Building Department 1,093,689 67,849 3,322 71,172 6.51%

Expenditure Sub Total $4,623,339 $318,888 $230,829 $549,718 11.89%

Total Planning & Development Services 3,058,519 174,862 230,829 405,691

BUDGET 2011-2012

PLANNING & DEVELOPMENT SERVICES


Page 28

PLANNING & DEVELOPMENT SERVICES


0

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PLANNING & BUILDING ORDINARY INCOME

(Excludes Capital Income)

0

200000

400000

600000

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1200000

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Progressive Actual


Page 29

Capital Works Expenditure as at 31 July 20111Description Budget Actuals Commitments Total

Division: 20 - Planning & Development Services


New AssetSub Section: SS19020 - Building Construction/Upgrades

G16600 Senses Building Fitout 1,000,000 0 0 0

Sub Total $1,000,000 $0 $0 $0

Sub Section: SS19030 - Major Capital Works

Z10000 The Rise 950,000 1,460,607 69,540 1,530,147

Sub Total $950,000 $1,460,607 $69,540 $1,530,147

Sub Total Cfwd Works $1,950,000 $1,460,607 $69,540 $1,530,147

Asset Replacement/ImprovementSub Section: SS19010 - Bayswater Waves Building Improvements

G17000 Bayswater Waves Replacement of carpets to upper level of gym 18,000 0 0 0

Sub Total $18,000 $0 $0 $0

Sub Section: SS19020 - Building Construction/Upgrades

G15800 Bedford Bowling Club Upgrade power board and rewire buildings 45,000 0 15,426 15,426

G33400 Les Hansman - Building Works 277,650 0 0 0

G33500 Morley Sport & Rec - Emergency Power Upgrade 17,000 0 0 0

Sub Total $339,650 $0 $15,426 $15,426

Sub Total Cfwd Works $1,307,650 $1,460,607 $84,966 $1,545,573

NEW WORKS 2011-2012

New AssetSub Section: SS19020 - Building Construction/Upgrades

H19000 Bayswater Family Centre Install new oven & upgrade electrical 6,000 0 0 0

H19100 Bayswater Family Centre Install gutter guard 6,000 0 0 0

H19200 Bayswater Morley Districts Cricket ClubInstallation of security roller shutters on glass windows30,000 0 10,988 10,988

H19300 Depot Install safety bund to oil storage containers 7,000 0 0 0

H19400 Deschamp Reserve Install concrete hardstand 4,000 0 0 0

H19500 Drill Hall Install gutter guard 9,000 0 0 0

H19600 Halliday House MC Capital Improvements. Council resolution 13.4.1 24/5/1110,000 0 0 0

H19700 Les Hansman CCMC Split system airconditioners for Rooms 1,2,3. Council resolu35,000 0 0 0

H19800 Les Hansman CCMC External marketing signage. Council resolution 13.3.1 24/5/12,500 0 0 0

H19900 Maylands Autumn Centre Install hand rail along emergency exit path 3,000 0 0 0

H20000 Maylands Sports & Recreation Club 2 x wheelchair access ramps and handrails for A and B greens10,000 0 0 0

H20100 Morley Windmills - Wotton Reserve Installation of 10kw Bitzer Refrigeration Plant and Force Dr19,018 0 0 0

H20200 Noranda Sporting Association - Lightning ParkConstruction of patio shade shelter to southern oval 15,000 0 0 0

H20300 Waltham Reserve Install concrete hardstand 4,000 0 0 0

Sub Total $160,518 $0 $10,988 $10,988


Page 30



Asset Replacement/ImprovementSub Section: SS19010 - Bayswater Waves Building Improvements

H20600 Replacement of carpet in fitness room 20,000 0 0 0

H20700 Paint group fitness room 8,000 0 0 0

Sub Total $28,000 $0 $0 $0

Sub Section: SS19020 - Building Construction/Upgrades

H14200 Maylands Autumn Centre Replace roof 25,000 0 0 0

H14300 Maylands Autumn Centre Install a gas bayonet at the rear/side patio area for BBQ us500 110 0 110

H14400 Maylands Autumn Centre Raised garden beds at the rear of centre. Council Resolution3,000 0 0 0

H14500 Maylands Autumn Centre Replace filters above the kitchen stove. Council Resolution1,000 0 0 0

H14600 Dog Pound (Ranger Services - Animal Control)Internal paint and doors external 4,000 0 0 0

H14700 Bayswater Infant Health Clinic Repair structural damage failure of foundations 60,000 0 0 0

H14800 Bayswater Echo Replace roof 10,000 0 0 0

H14900 Bayswater Senior Citizens Reseal floor 6,000 0 0 0

H15000 466 Guildford Road Internal/external paint 14,000 0 0 0

H15100 Administration General Repair ceiling in Plant Room and replace external doors, ser9,800 0 0 0

H15200 Bayswater Bowling Club Paint internal of building and windows 20,000 0 0 0

H15300 Bayswater Lacrosse Halliday Park - Stage 2 additions 140,000 0 0 0

H15400 Bayswater Tennis Club Replace damaged window frames 2,000 0 0 0

H15500 Bayswater Tennis Club Re-paint kitchen area and replace carpet 7,000 0 0 0

H15600 Bayswater Waves Service plant rooms, re-paint office and replace water servi48,000 0 0 0

H15700 Bedford Hall (Filipino Club) Internal paint 4,200 0 0 0

H15800 Bedford Junior Cricket Club Replacement Change Block / Clubroom 100,000 0 0 0

H15900 Carramar Community Centre Internal paint (meeting room and main hall) and replace carp14,000 0 0 0H16000 DeLacy Reserve Internal paint andupgrade female toilets 12,000 0 0 0

H16100 Deschamp Reserve Clubrooms Replace rusted exterior metal door frames 6,000 0 0 0

H16200 Deschamp Reserve Clubrooms Upgrade kitchen benches & cupboards 8,000 0 0 0

H16300 Elstead Hall External paint, re-seal timber floor, upgrade kitchen cupboa10,000 0 0 0

H16400 Embleton Golf Course - Club Rooms/Pro ShopInternal paint 7,000 0 0 0

H16500 Hinds Reserve - Sea Scouts Internal paint 4,300 0 0 0

H16600 King Street property Internal/external paint 5,000 0 0 0

H16700 Les Hansman Community Centre Internal paint upper level office, repair doors to upper lev5,200 0 0 0

H16800 Lower Hillcrest Reserve Internal paint and repaint floors 11,500 0 0 0

H16900 Maylands Library Repaint water damaged ceiling to office area, replace termi3,100 0 0 0

H17000 Maylands Sportsmans Club Deferred from 2010-2011(Special Council Resolution Item 8, J15,000 0 0 0

H17100 Maylands Yacht Club Upgrade kitchen benches & cupboards 25,000 0 0 0

H17200 Maylands Yacht Club Internal paint and replace broken window 7,500 0 0 0

H17300 Morley Eagles Baseball Upgrade to kitchen facilities 20,000 0 0 0

H17400 Morley Eagles Softball Club Paving to carpark, security light installed in carpark, acce5,000 0 0 0

H17500 Morley Noranda Sports Club - BowlingInternal paint doors and frames, re-paint ceiling and walls4,500 0 0 0

H17600 Morley Sport and Recreation Centre Reseal timber floors 7,000 0 0 0

H17700 Morley Windmills Soccer Club Public toilet upgrade, fuse upgrades in canteen, install sha40,000 0 0 0

H17800 Peninsula Cultural & Community CentreRepair verandah 10,000 0 0 0

H17900 Peninsula Golf Course - Pro Shop Internal paint and repair doors and window frames 5,200 0 900 900

H18000 Peninsula Hotel Structural repairs to verandah and repair paving 4,500 0 0 0

H18100 R A Cook Reserve - EB Brown PavillionInternal paint, repair door frames, replace floor cover15,000 0 0 0

H18200 Scout Hall - Hampton Square Internal paint 5,600 0 0 0

H18300 Scout Hall Pat O'Hara Building Internal paint to toilet area, replace vinyl floor cover 4,500 0 0 0H18400 Shearn Park Internal / external paint 5,000 0 0 0

H18500 Sue Belcher Netball Centre Internal paint and replace carpet 9,500 0 0 0

H18600 Waltham Reserve Internal paint of changerooms 4,000 0 0 0

H18700 Whatley Hall MG Pidgeon Club Internal and external paint 6,500 0 0 0

H18800 Depot Replace ice making machine 10,000 0 0 0

Sub Total $744,400 $110 $900 $1,010


Page 31



Sub Section: SS19030 - Major Capital Works

H13200 Aviation Commemorative Park, Maylands 165,310 0 0 0

H13300 Local Commercial Strategy 40,000 0 0 0

H13400 Local Housing Strategy 10,000 0 0 0

H13500 Morley City Centre - Structure Plan 40,000 0 0 0

H13600 Parking Management Infrastructure 40,000 0 0 0

Sub Total $295,310 $0 $0 $0

Sub Total New Works $1,228,228 $110 $11,888 $11,997

Grand Total $3,535,878 $1,460,716 $96,854 $1,557,570


Page 32

SUMMARY


Description

Budget 2011/2012 Actual Committed Total %

IncomeSS13900

Income

SS11905 Health - Other 1,900 0 0 0 0.00%SS11910 BVES 44,180 0 0 0 0.00%SS11915 Prevent SVC. Immunisation 22,000 402 0 402 1.83%SS11916 Prevent SVC. Administration 65,000 67,491 0 67,491 103.83%SS12001 Plant Operation 24,500 0 0 0 0.00%SS12100 Tech Serv Administration 10,000 2,500 0 2,500 25.00%SS12110 Other Technical Services 1,890,112 41,673 0 41,673 2.20%SS13200 Sanitation - Domestic 8,152,496 8,251,721 0 8,251,721 101.22%SS13205 Recycling 367,191 15,601 0 15,601 4.25%SS13206 Sanitation - Commercial 415,449 457,237 0 457,237 110.06%SS13900 GIS 1,500 35 0 35 2.36%

SUB TOTAL -$10,905,968 -$8,836,660 $0 -$8,836,660 81.03%

Expenditure

100 General Maintenance 3,636,064 187,681 67,482 255,163 7.02%300 Median Maintenance 537,058 35,482 782 36,263 6.75%400 Grounds Maintenance 4,946,173 266,073 222,838 488,911 9.88%540 Verges 258,850 18,513 350 18,863 7.29%560 Roundabouts 175,919 6,208 0 6,208 3.53%570 Entry Statements 8,400 69 0 69 0.82%SS10820 Golf Courses - Plant Costs Embleton 19,430 2,141 740 2,881 14.83%SS10825 Golf Course Plant Cost - Maylands 52,550 3,532 38 3,570 6.79%SS11610 TennisCourt/Wicket 10,315 103 0 103 1.00%SS11905 Health - Other 116,430 8,842 18,215 27,057 23.24%SS11906 Sustainable Environment Services 650,911 33,046 133,161 166,207 25.53%SS11910 BVES 47,280 11,502 0 11,502 24.33%SS11911 Mat&Infant Hlth Ctres 4,200 0 0 0 0.00%SS11915 Prevent SVC. Immunisation 81,665 507 298 805 0.99%SS11916 Prevent SVC. Administration 866,557 54,325 1,290 55,615 6.42%SS12000 Public Works 0 -69,317 12,804 -56,513SS12001 Plant Operation 0 -24,883 9,319 -15,564SS12100 Tech Serv Administration 723,131 44,811 851 45,662 6.31%SS12101 Depot 141,035 8,581 279 8,860 6.28%SS12110 Other Technical Services 65,000 4,907 25,940 30,847 47.46%SS13200 Sanitation - Domestic 7,368,855 608,176 0 608,176 8.25%SS13205 Recycling 524,888 44,051 0 44,051 8.39%SS13206 Sanitation - Commercial 393,341 33,609 0 33,609 8.54%SS13207 Litter Control 495,790 32,291 1,182 33,473 6.75%SS13208 Environmental Maintenance 23,000 0 7,765 7,765 33.76%SS13900 GIS 375,635 20,352 10,349 30,701 8.17%

Maintenance Costs

SUB TOTAL $21,522,476 $1,330,603 $513,681 $1,844,284 8.57%

TOTAL TECHNICAL SERVICES $10,616,508 -$7,506,057 $513,681 -$6,992,376

TECHNICAL SERVICES

DIVISIONAL BUDGET 2011-2012


Page 33

TECHNICAL SERVICES


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Page 34


Division: 30 - Technical Services


New AssetSub Section: SS20060 - Parks Development

G40400 Three Pontoon Jetties - Claughton/Riverside/Tranby 321,560 0 0 0

Sub Total $321,560 $0 $0 $0


Asset Replacement/ImprovementSub Section: SS20010 - Black Spot

G18400 Walter Wellington Right Turn Arrow 200,000 0 0 0

Sub Total $200,000 $0 $0 $0

Sub Section: SS20015 - Other Road Construction

G18000 Wellington Road Duplication Coventry Development 50% Council Contribution1,743,958 0 0 0

Sub Total $1,743,958 $0 $0 $0

Sub Section: SS20030 - Base Grant Road ReconstructionG19200 Smith (Light to Wellington) 50% Contribution to City of Stirling 98,000 0 0 0

G19500 Second Ave (Whatley to Guildford) 10,580 0 0 0

Sub Total $108,580 $0 $0 $0

Sub Section: SS20060 - Parks Development

G24700 Coode Street Streetscape 0 296 0 296

G24900 Rose Avenue Park Community Park Development 20,000 0 0 0

Sub Total $20,000 $296 $0 $296

Sub Section: SS20061 - Bore & Reticulation Development

G24100 Bore Pump Inspection Program Inspect bore pumps to ensure continued functions0 18 0 18G24200 Turbine Replacement Program Kirkpatrick Reserve, Crowhurst Reserve, Battersea Reserve an33,000 528 0 528

Sub Total $33,000 $546 $0 $546

Sub Section: SS20070 - Environmental Development

G25400 Bath Street Foreshore Stabilisation 130,000 0 0 0

G34400 Swan River Trust - Bath St Jetty River Wall 40,000 0 0 0

Sub Total $170,000 $0 $0 $0


Page 35



Sub Section: SS20080 - Traffic ManagementG25200 Traffic Management Study 98,510 0 0 0

G34500 Roseberry/Salisbury Street Parking Modifications 0 2,340 0 2,340

Sub Total $98,510 $2,340 $0 $2,340

Sub Section: SS20110 - Other Technical Services Capital

G32100 Crossovers 0 0 0 0

G32300 Golf Course Development 9,984 0 0 0G32400 WAAMI Programme 20,455 0 0 0

G32500 Replace Lighting at Clarkson Reseve Carpark 40,000 0 0 0

G35100 Della Rd - Gate,Bollards,Signage Della Rd 1,158 0 0 0

Sub Total $71,597 $0 $0 $0

Sub Section: SS20135 - Golf Course Development - Embleton

G35300 Embleton Golf Couse Netting 55,000 0 0 0

Sub Total $55,000 $0 $0 $0

Sub Section: SS20140 - Health Dept CapitalG32800 Environmental Health Noise Meter 25,000 0 0 0

Sub Total $25,000 $0 $0 $0

Sub Section: SS20160 - Plant & Equipment

G33000 Plant Replacement 0 857 0 857

Sub Total $0 $857 $0 $857

Sub Section: SS20165 - Golf Course Development - Maylands Peninsula

G33900 Lift Bottom Tier 5 th Green & possible Fairway 36,451 0 0 0

G34000 Removal of Typha from Lake on 5th 15,000 0 0 0

Sub Total $51,451 $0 $0 $0

Sub Total Cfwd Works $2,898,656 $4,039 $0 $4,039


Page 36



NEW WORKS 2011-2012

New AssetSub Section: SS20050 - Footpath/Slab Replacement Programme

H27500 Clavering Rd New Path Avenell 22,000 0 0 0H27600 Drynan New Path Beechboro road 26,000 0 0 0

H27700 Delacey Reserve - 18,000 0 0 0

Sub Total $66,000 $0 $0 $0Sub Section: SS20060 - Parks Development

H24400 Berringa Park, Maylands Installation Park Benches and Weld Square10,000 0 0 0

Sub Total $10,000 $0 $0 $0Sub Section: SS20070 - Environmental Development

H30600 Della Road Landscaping 24,000 0 0 0

H40800 2 Solar lights - Bardon Park 15,000 0 0 0

Sub Total $39,000 $0 $0 $0

Sub Section: SS20110 - Other Technical Services Capital

H40000 Kelvin St Parking (Maylands Primary School) 160,000 0 0 0

H40700 Morley Sport Rec/Bayswater Senior Citizens CentreInstallation of electrical power 15,000 0 0 0H40900 Removable signage for Bayswater industrial areas 20,000 0 0 0

Sub Total $195,000 $0 $0 $0

Sub Section: SS20140 - Health Dept CapitalH50000 2 x PDAs f 5,000 0 0 0

H50100 Mobile laptop Child Health Clinic 1,500 0 0 0

Sub Total $6,500 $0 $0 $0Sub Section: SS20200 - GIS Capital

H50300 Purchase of NearMaps Monthly Imagery 25,000 25,000 0 25,000

Sub Total $25,000 $25,000 $0 $25,000

Asset Replacement/ImprovementSub Section: SS20000 - Arterial Road Construction

H21800 Benara Rd - Dellar Rd to Tonkin Hwy - Both CarriagewaysResurfacing 110,000 0 0 0

Sub Total $110,000 $0 $0 $0

Sub Section: SS20020 - Other Road Grants

H21500 Beechboro Rd - Benara Rd to Wandoo RdResurfacing 142,560 0 0 0

H21600 Railway Pde West - Grand Prom to CentralResurfacing 281,317 0 0 0

Sub Total $423,877 $0 $0 $0


Page 37



NEW WORKS 2011-2012H22000 Carpark Resurfacing 48,000 0 0 0

H22100 Hollett Rd - Paine to Spruce 33,800 0 0 0

H22200 Ashtead St 22,100 0 0 0H22300 Chesney St 22,100 0 0 0

H22400 Esher Pl 9,100 0 0 0

H22500 Brian Ave 11,700 0 0 0

H22600 Sage St 7,800 0 0 0H22700 Mckenzie Way 78,000 0 0 0

H22800 Hawkins St 14,300 0 0 0

H22900 Grant St 15,600 0 0 0

H23000 Cameron/Sproxton/Whittock 70,200 0 0 0H23100 Railway Pde - Beecboro to Bassendean 65,000 0 0 0

H23200 Foyle Rd - Langlet to Catt Ct 53,300 0 0 0

H23300 Warren Ave 20,800 0 0 0

H23400 Catt Ct 8,100 0 0 0H23500 Evans Pl 13,000 0 0 0

H23600 Gilders Pl 7,100 0 0 0

H23800 Irvine St - Mooney to Bassendean 32,300 0 0 0

H23900 Clavering Rd - Raleigh to Bassendean 40,300 0 0 0H24000 Durham Rd - Bassendean to School 5,200 0 0 0

H30700 James St 16,400 0 0 0

Sub Total $594,200 $0 $0 $0Sub Section: SS20040 - Roads to Recovery

H63000 Alfreda Avenue Burges Street to Hamersley Place 140,000 0 0 0

H63100 Beechboro Road Embleton Avenue to Broun Avenue 130,827 0 0 0

H63200 Emberson Road Benara Road to Spruce Road 100,000 0 0 0

Sub Total $370,827 $0 $0 $0

Sub Section: SS20050 - Footpath/Slab Replacement Programme

H25900 Bayswater Train Station Beechboro road 2,800 0 0 0H26000 Eigth Ave East street 5,700 0 0 0

H26100 Francis Street Coode street 2,300 0 0 0

H26200 Mc Carthy Place Deschamp 6,400 0 0 0

H26300 Hamilton St Reserve Hamilton St 6,400 0 0 0H26400 Kelvin Road Sherwood street 23,000 0 0 0

H26500 Mc Alinden Close Benara road 500 0 0 0

H26600 Mc Caskil Way Mc Caskil Way 500 0 0 0

H26700 Ninth Ave East t 12,000 0 0 0H26800 Miscellaneous Small 10,000 0 0 0

H26900 Walter Road Walter road 1,000 0 0 0

H27000 Grandpromenade Reserve Link from roadway 1,000 0 0 0H27100 Sutherland Street Halliday Street 13,000 0 0 0

H27200 Disability Committee Morley town site study 19,700 0 0 0

H40600 Bayswater Village Townsite installation of footpath west side of Whatley Crescent15,000 0 0 0

Sub Total $119,300 $0 $0 $0

Sub Section: SS20060 - Parks Development

H24300 Install Park Shelters - Several LocationsReplace park shelters that have reached end of asset life30,000 0 0 0

H24600 Widgee Road Streetscape 10,100 0 0 0H24700 John D'Orazio Park Garden bed refurbishment 10,000 0 0 0

H24800 Frank Drago Park Garden bed refurbishment 10,000 0 0 0

H24900 Bardon Park Garden beds to stairs 5,000 0 0 0

H30000 Redlands Way MRWA Landscaping and Path 20,000 0 0 0H40400 Bayswater Little Athletics Fence/Track 20,000 0 0 0

Sub Total $105,100 $0 $0 $0


Page 38



NEW WORKS 2011-2012Sub Section: SS20061 - Bore & Reticulation DevelopmentH24100 Bore Pump Inspection Program 100,000 1,453 0 1,453

H24200 Turbine Replacement Program Boxhill Reserve, Craven Reserve, Rhodes Reserve and Robert T200,000 257 0 257

H28000 Charlwood Reserve Replace Irrigation System 22,000 56 0 56

H28100 Chesney Reserve Replace Irrigation System 18,000 0 0 0H28200 Chobham Reserve Replace Irrigation System 22,000 56 0 56

H28300 Clarkson Reserve Irrigation Upgrade 210,000 0 0 0

H28400 de Lacy Reserve Upgrade irrigation valves 40,000 0 0 0

H28500 FJ Beales Park Replace Irrigation System 75,000 0 0 0H28600 Install rain sensors on stand alone irrigation controllers 10,000 0 0 0

H28700 Mills Reserve Replace Irrigation System 44,000 0 0 0

H28800 Robert Thompson Reserve Replace Irrigation System 120,000 0 0 0

H29100 Bore Cubicle Replacement Program 55,000 569 0 569H29200 Grand Prom Reserve and Grand Prom medianRedevelop bore 35,000 0 0 0

H29300 McPherson, de Lacy, Bath Street, Arbor Park, Robert ThompsonInstall flow meters at irrigated reserves15,000 0 0 0

H29400 Pat o Hara Reserve Repair Bore Casing 35,000 0 0 0

Sub Total $1,001,000 $2,392 $0 $2,392Sub Section: SS20070 - Environmental Development

H30400 Baigup Wetland Rehabilitation Project 50,000 0 0 0

Sub Total $50,000 $0 $0 $0

Sub Section: SS20080 - Traffic ManagementH25000 General 30,000 0 0 0

H25200 Traffic study 100,000 0 0 0

H30100 TMP Paving 20,000 0 0 0

H30200 Road Wise 10,000 0 0 0H30300 Slade Street traffic management 200,000 0 0 0

Sub Total $360,000 $0 $0 $0

Sub Section: SS20090 - Drainage Construction

H30900 Drainage Grates 80,000 0 0 0

Sub Total $80,000 $0 $0 $0Sub Section: SS20110 - Other Technical Services Capital

H23700 Entry Statements 65,000 0 0 0

H25800 Street Sign Upgrade 80,000 0 0 0

H31800 Bus Shelters 52,000 0 0 0H31900 Sundry Works 20,000 0 0 0

H32000 Street Lighting 80,000 0 0 0

H32100 Crossovers 440,000 10,997 0 10,997

H32300 Golf Course Development 100,000 0 0 0H32400 WAAMI Programme 15,000 0 0 0

H40100 Verge Paving Walter Beechboro Nth Wst Corner 26,000 0 0 0

H40200 PAW Gates and various reserve lighting 20,000 491 0 491

H40300 Replace Lighting at Clarkson Reseve Carpark 60,000 0 0 0H40500 Mt Lawley Subway beautification works 17,700 0 0 0

Sub Total $975,700 $11,488 $0 $11,488

Sub Section: SS20145 - Road Const - Council

H25100 Foundry/Morrison/Ferguson/Guildford No 102 80,000 0 0 0H30800 Morrison/Foundry/Ferguson/Guildford No 103 90,000 0 0 0

H63300 Drainage Kerbing Modifications 69,000 0 0 0

H63400 Johnson Rd 20,800 0 0 0

H63500 Tranby Rd Dakota to Clarkson 22,100 0 0 0H63600 Clarkson Rd R/B & Police 35,900 0 0 0

H63700 Stewart Way 59,800 0 0 0

Sub Total $377,600 $0 $0 $0

Sub Section: SS20160 - Plant & EquipmentH24500 Refurbish load tray of water truck - T612 30,000 0 0 0

H33000 New 1,491,000 0 0 0

Sub Total $1,521,000 $0 $0 $0

Sub Section: SS20200 - GIS CapitalH50400 Purchase of three high end Spatial Workstations 12,000 0 0 0

Sub Total $12,000 $0 $0 $0

Sub Total New Works $6,442,104 $38,880 $0 $38,880

Grand Total $9,340,760 $42,919 $0 $42,919


Page 39

BUDGET 2010-2011

FINANCIAL SERVICES

SUMMARY


#N/A

Description

Budget 2011-

2012 Actual Committed Total %

Operating Income

235700 Galleria Morley Shop 700 22 0 22 -3.12%235600 Financial Services Administration 312,000 18,974 0 18,974 6.08%235813 Levy 26,548,305 26,550,187 0 26,550,187 100.01%235911 Minimums 4,090,086 4,090,086 0 4,090,086 100.00%236012 Interims 273,000 13,200 0 13,200 -4.84%236100 Other Rates 336,000 384 0 384 0.11%236300 Morley Sport & Rec Centre 18,100 0 0 0 0.00%250000 Other Financial Services 2,325,305 25,101 0 25,101 1.08%

-$33,902,096 -$30,671,553 $0 -$30,671,553 90.47%

Total Revenue -$33,902,096 -$30,671,553 $0 -$30,671,553 90.47%

Operating Expenditure

235700 Insurance 456,599 37,638 0 $37,638 0250100 Workers Comp Premium 16,978 1,415 0 $1,415 0

$473,577 $39,053 $0 $39,053 8.25%

201201 EDP - General 58,000 0 0 $0 0.00%201101 EDP - Eastern Metro Regional Council 26,857 0 0 $0 0.00%F12502 Galleria Morley Shop 165,559 10,626 2,670 $13,296 8.03%F11402 Computer Services 998,686 38,407 14,437 $52,845 5.29%F11903 Financial Services Administration 1,443,368 74,204 2,721 $76,925 5.33%F14401 Rates 351,282 20,275 40,763 $61,038 17.38%999700 Stock Clearing Accounts 0 $0252400 Other Financial Services 233,039 10,546 6,345 $16,891 7.25%201501 ContribToWafbb 89,000 0 0 $0 0.00%999600 Suspense 0 -12,404 -$12,404

YMCA - Managed Rec Centre

236300 Insurance 13,493 1,124 0 $1,124 8.33%236300 Subsidy 49,000 0 0 $0 0.00%

$3,428,285 $142,779 $66,937 $209,715 6.12%

TOTAL EXPENDITURE $3,901,862 $181,831 $66,937 $248,768 6.38%

TOTAL FINANCIAL SERVICES -$30,000,234 -$30,489,722 $66,937 -$30,422,785


Page 40

FINANCIAL SERVICES


0

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Progressive Actual

ALL INCOME

0

5000000

10000000

15000000

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40000000

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Page 41


Division: 40 - Financial Services


New AssetSub Section: SS18010 - Computer Development

G10306 City of Bayswater Intranet 16,535 0 0 0

Sub Total $16,535 $0 $0 $0


Asset Replacement/ImprovementSub Section: SS18010 - Computer Development

G10302 Minutes and Agenda Software 16,152 0 0 0

Sub Total $16,152 $0 $0 $0


NEW WORKS 2011-2012

New AssetSub Section: SS18010 - Computer Development

H10000 Completion of Server Virtualisation (phase 2) 39,300 0 0 0

H10100 Intranet Development 20,000 0 0 0

H10200 Disaster Recovery Site 60,000 0 0 0H63800 IT Backup Improvements 8,000 0 0 0

H63900 IT Network Infrastructure 39,000 0 0 0

H64000 Server Replacement 10,000 0 0 0

Sub Total $176,300 $0 $0 $0

Asset Replacement/ImprovementSub Section: SS18010 - Computer Development

H10300 PC Replacement Program 101,250 0 0 0

H10400 Laptop Replacement Program 10,000 0 0 0H10500 Printer Replacement 15,000 1,375 0 1,375

H10600 Email System upgrade 9,900 0 0 0

Sub Total $136,150 $1,375 $0 $1,375Sub Section: SS30000 - YMCA Managed Rec Centres

H13100 Replace Health Club weight machines and free weights 50,000 0 0 0

Sub Total $50,000 $0 $0 $0

Sub Total New Works $362,450 $1,375 $0 $1,375

Grand Total $395,137 $1,375 $0 $1,375


Page 42

2.2 Accounts Payable as at 16 August 2011 Attachments: Schedule of Accounts Submitted 16 August for Municipal A/c Officer: Director of Finance

Application

To consider the schedule of accounts to be paid as at 16 August 2011.

Background

CERTIFICATE OF TREASURER

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

FUND VOUCHER NO. AMOUNT CANCELLED CHEQUES

FROM PREVIOUS MONTH

Electronic Fund Transfers

$14,899,896.66

Municipal Account 166843 - 200351 $2,831,066.79 Nil.

EFT Payments EF001348 - EF001598 $2,534,908.80

$5,365,975.59

which was submitted to each member of the Technical Services and Finance and Personnel Committee on 12 August 2011 has been checked and is fully supported by vouchers and invoices which are submitted herewith and which has been duly certified as to the receipt of goods and the rendition of services and as to prices, computations, and costings and the amounts shown are due for payment.

TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 31 JULY 2011 MUNICIPAL ACCOUNT $518,016 ________________________________ DIRECTOR OF FINANCE


Page 43

CERTIFICATE OF CHAIRPERSON

SUMMARY OF SCHEDULE OF ACCOUNTS PAID

FUND VOUCHER NO. AMOUNT CANCELLED CHEQUES

FROM PREVIOUS MONTH

Electronic Fund Transfers

$14,899,896.66

Municipal Account 166843 - 200351 $2,831,066.79 Nil.

EFT Payments EF001348 - EF001598 $2,534,908.80

$5,365,975.59

which was submitted to each member of the Council on 19 August 2011 has been checked and is fully supported by vouchers and invoices which are submitted herewith and which has been duly certified as to the receipt of goods and the rendition of services and as to prices, computations, and costings and the amounts shown are due for payment.

TOTAL OF ALL OTHER ACCOUNTS OUTSTANDING AS AT 31 JULY 2011 MUNICIPAL ACCOUNT $518,016 _____________________________________

CHAIRPERSON


Nil.

Policy Implications

Nil.


Nil.

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that the Schedule of Accounts be passed for payment.



Page 44

to 31 July 2011

Date Amount Details

01/07/2011 141,519.87 To Advance Account





Total 615,504.33

20/07/2011 20,000.00 To Trust Account

22/07/2011 400.00 To Trust Account

25/07/2011 25,000.00 To Trust Account

45,400.00

AVANCE ACCOUNT 11/07/2011 610,484.51 To Muni Account

12/07/2011 516,831.09 To Muni Account

1,127,315.60

Investment Pmts

Adv-Call 01/07/2011 600,000.00 Westpac

AgdOP to TD 05/07/2011 500,000.00 Westpac

AgdCalltoOp 06/07/2011 500,000.00 Westpac

Adv-Call 06/07/2011 400,000.00 Westpac

Muni-Adv 08/07/2011 250,000.00 Westpac

COBCall-Muni 11/07/2011 100,000.00 Westpac


Inv-Muni 18/07/2011 1,016,181.87 Westpac

Inv-Muni 18/07/2011 564,742.43 Westpac



Muni-COBCall 21/07/2011 500,000.00 Westpac


Term Deposit 25/07/2011 2,000,000.00 Bankwest




Term Deposit 28/07/2011 500,000.00 Bankwest

10,230,924.30

AVANCE ACCOUNT 5/07/2011 382.95 Wages

AVANCE ACCOUNT 8/07/2011 1,958.49 Wages

MUNICIPAL FUND 13/07/2011 572,418.16 Wages




Total 1,178,636.96

MUNICIPAL FUND 06/07/2011 14,989.57 Credit Card Payments

Total 14,989.57

Other Payments

MUNICIPAL FUND 4/07/2011 4,765.92 Bank Fees

05/07/2011 80.00 Bank Fees

6/07/2011 370.71 Ezypay Fees Waves


18/07/2011 1,258,822.09 Pindan Const.

21/07/2011 7,338.18 M2SYS (USA)



1,271,940.26

Grand Total 14,484,711.02

AGED PERSONS HOMES

ACCOUNT 05-Jul-11 404,546.96 Aged Care Subsidies

06-Jul-11 10,638.68 to Uniting Church Homes

Total 415,185.64

WESTPAC BANK ELECTRONIC FUND TRANSFERS TO WESTPAC ACCOUNTS

01 July 2011

MUNICIPAL FUND


Page 45

2.3 Investment Portfolio as at 31 July 2011 Officer: Director of Finance

Application

To present the Investment Portfolio as at 31 July 2011 for Council consideration.

Background

Comparison of Council’s investments with previous year:

31 July 2011 31 July 2010

$

Average Rate

% % $

Average Rate

% %

General 23,388,937 5.71 82.05 19,236,136.88 5.35 85.28%

Trust 4,462,688 5.79 17.95 3,320,104.24 5.63 14.72%

Total $27,851,625 100.00% $22,556,241.12 100.00%

Council’s investments are currently placed with financial institutions as follows :

Banks Amount Invested

$ % Invested

Westpac $ 9,074,899 32.58%

Bankwest $ 6,682,824 23.99%

ANZ Bank $ 5,935,177 21.31%

NAB $ 3,797,793 13.64%

Bendigo Bank $ 2,360,932 8.48%

Total $ 27,851,625 100.00%


Page 46


Page 47


Page 48

Date: 31-Jul-11

100.00

Month Municipal Reserve Total

Progressive % of Budget

Jul-11 26,705 0.00 26,705 2.75

Aug-11

Sep-11

Oct-11

Nov-11

Dec-11

Jan-12

Feb-12

Mar-12

Apr-12

May-12

Jun-12

FULL YEAR BUDGET ESTIMATES

Municipal Reserve Total

BUDGET $ 894,851$ 75,000$ 969,851$

INTEREST EARNINGS FOR YEAR 2011/2012

MONTHLY PROGRESSIVE INTEREST EARNINGS

Percentage of year elapsed:


Nil.

Policy Implications

These investments have been apportioned as per the City’s Investment Policy, as follows :

“(b) Counterparty credit framework (diversification) - the amount invested with any one *institution should not exceed the following percentages (restricted by the institution’s credit rating) so that single entity exposure is limited:

* institution is defined as including wholly owned subsidiaries

S&P Long-Term Rating

S&P Short-Term Rating

Direct Investment Maximum

%

AAA A-1+ 45%

AA A-1 35%

A A-2 10%

BBB+ A-2 10%


Nil.


Page 49

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that the report on the Investment Portfolio as at 31 July 2011 be received.



Page 50

2.4 Donation - Hampton Park Primary School - School Excursion Applicant: Glynis Cardy, Teacher Officer: Director of Finance

Application

To consider a request that has been received from Glynis Cardy, a teacher at Hampton Park Primary School, for financial assistance towards an excursion for students who have worked on a recycling program.

Background

The staff and students at Hampton Park Primary School have worked together to increase the awareness of Reduce, Reuse and Recycle to decrease the rubbish sent to landfill. The whole school is working together on a recycling challenge, a vegetable garden, worm farm and composting to significantly reduce its waste. As a reward for the hard working junior primary students, the applicant would like to send them on an excursion from Tales with a Twist. The puppet play is called "Kasper and all that Rubbish" and deals with rubbish, recycling and composting in a fun way. The school has been fundraising but is still $460 short of the total cost of the excursion.

Comment

In the past, Council has made the following donations to the School :

Date of Council

Resolution Amount Event

April 2002 $322.90 Cost of hiring the hall at the Les Hansman Centre for its fundraising night in June 2002.

March 2001 $157.00 50% of the hire fee for the Les Hansman Centre for its fundraising Musical Quiz Night in June 2001.

June 2004 $1,440.00 Towards the purchase of 2 goal and 2 point posts.

March 2006 $1250.00 Towards the purchase and installation of a reverse

cycle air conditioner at its off-site kindergarten

Community Benefit

To acknowledge the efforts of students who are promoting awareness of recycling.


Nil.

Policy Implications

Nil.


Page 51


The Donations account in the 2011/2012 Budget has provided $45,000. To date $4,875 has been expended this financial year.

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to Hampton Park Primary School towards sending students who have been working on a recycling project on an excursion being the puppet play "Kasper and all that Rubbish" which deals with rubbish, recycling and composting in a fun way.



Page 52

2.5 Donation - Maylands Bowling Club Centenary Celebrations Applicant: Maylands Bowling Club Officer: Director of Finance

Application

To consider a request from Maylands Bowling Club for financial assistance towards centenary celebrations.

Background

Maylands Bowling Club, located on Clarkson Reserve, will celebrate its 100th year in June 2012. To celebrate this milestone the Club will hold a number of events during June and July 2012. The Club has requested a financial donation from Council to purchase a filtered water drinks dispenser to be located externally at the clubroom to service the three grass bowling greens, plus a plaque to commemorate the centenary). Popular sporting activities such as tennis, bowling, cricket, rugby and football became established around the Bayswater area during the 1910 – 1930’s. Apart from references to swimming and rifle shooting circa 1905, Bowling is one of the oldest formal sports to be recorded.

Comment

Perth Bayswater Rugby Club celebrated its centenary year in June 2010 and in May 2010 Council made a donation of $5000 toward the Rugby Club centenary celebrations. The City provides service medals to volunteers and financial scholarships to talented performers in a range of areas such as sport, music, education and visual arts. It also provides donations to individuals competing interstate or overseas in these areas and to charitable organisations. The City has no formal arrangement or policy in place to recognise and assist community and sporting groups celebrate landmark occasions such as club centenaries. Consideration could be given to the award of a sum of money to clubs to assist with hosting functions, etc. to celebrate significant milestones. A free-standing water cooler is estimated at $3000, plus installation costs. A donation of $5000 as per the donation granted by Council to Perth Bayswater Rugby Club would provide for the Club's request. Any contribution made by Council to Maylands Bowling Club’s centenary celebrations would be acknowledged by :

• invitations being extended to Councillors to attend formal functions throughout the centenary celebration period;

• acknowledgements and the City’s logo being included in event programmes; and

• a commemorative plaque being installed on site recognising Council's contribution.


Page 53

Community Benefit

Sport and recreation offers a range of tangible benefits to the local community such as healthy physical activity, social cohesion, civic pride, community and economic development.


Nil.

Policy Implications

Nil.



Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council contributes up to $5,000 to Maylands Bowling Club to install an external drinks fountain and plaque in recognition of the Club's centenary celebrations during June and July 2012.



Page 54

2.6 Donation - Maylands Bridge Club Officer: Director of Finance

Application

To consider an application for financial assistance for Maylands Bridge Club towards the production of a history book.

Background

Maylands Bridge Club has over 100 members. The original founder of the club, Mrs Jean Lilleyman, is aged 102. The Club used to meet at the Alma Venville Recreation Centre, however now meets three times a week at RA Cook Reserve. The Club has produced a history book at a cost of $500, and it is requested that this amount be donated to them. Maylands Bridge Club is a 'not for profit' club which raises money by way of table fees that the players pay at each bridge session. These fees cover tea, coffee, biscuits, etc., replacement of playing cards when needed and other equipment necessary for the conduct of the game. Rental of the clubrooms at RA Cook Reserve is $700 per month.

Comment

This group has not sought financial assistance from Council in the past.

Community Benefit

This is a community group which promotes a recreational pursuit within the City.


Nil.



Policy Implications

Nil.

Voting Requirements



Page 55


CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $500 to Maylands Bridge Club towards a history book that it has produced.



Page 56

2.7 Donation - Perth and Districts Multiple Birth Association - Maylands Multiple Birth Coffee Group Applicant: Perth and Districts Multiple Birth Association Officer: Director of Finance

Application

To consider an application from Perth and Districts Multiple Birth Association, on behalf of the Maylands Multiple Birth Coffee Group, for financial assistance towards the hire of general meeting space at The Rise in which it holds its meetings.

Background

The Perth and Districts Multiple Birth Association is a non profit, self-help organisation which is funded through membership and small grants. The main objective of the Association is to provide a means of communication for sharing information to families on the care and raising of multiple birth children whilst also creating friendship among members and their families. Support groups are run throughout the metropolitan and country areas. The Maylands Coffee Group has secured general meeting space in the Small Divided Area of the Community Hall at The Rise which will service families of multiples within the City of Bayswater and surrounds. The group will meet for 2 hours fortnightly as from 25 August 2011 at a cost of $17.50 per hour. The Maylands Coffee Group is requesting funding to assist with the cost of the room hire for the first 12 months after which it is hoped that the group will be established enough to cover its own costs through member contributions. Attendees would be charged a gold coin donation per family.

Comment

This group has not sought financial assistance from Council in the past.

Community Benefit

The 'coffee groups' support parents of multiple births by providing an environment where parents can go with their children to share experiences and information as parenting multiples can be an extremely difficult task at times.


Nil.



Policy Implications

Nil.


Page 57

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to the Perth and Districts Multiple Birth Association, on behalf of the Maylands Coffee Group which will meet for 2 hours fortnightly as from 25 August 2011 in the divided area of the Community Hall at The Rise at a cost of $17.50 per hour, by way of waiving the first $200 in hire fees for the meeting area.



Page 58

2.8 Donation - RSL Bedford - Offset of Rate and Rubbish Charges Applicant: RSL Bedford Officer: Director of Finance

Application

To consider a request that has been received from the Bedford Returned and Services League Club for financial assistance to offset the cost of rubbish removal from the Memorial Hall, Craven Street, Bedford, plus the Emergency Services Levy.

Background

The Bedford Returned and Services League Club provides a valuable service to the community for both residents and returned servicemen.

The Club has requested financial assistance from Council to offset the cost of rubbish removal from the Memorial Hall, Craven Street, Bedford, plus the Emergency Services Levy.

The charges for 2011/2012 for the above are $441.55 and $222.30 respectively.

Comment

For the last fourteen years, Council has resolved to donate to the Bedford RSL Club an amount equivalent to the cost of rubbish removal from the Memorial Hall, Craven Street, Bedford, in order to assist the community-conscious club. For the past eight years, Council has also donated an additional amount to offset the cost of the Emergency Services Levy as well as the State Government Landfill Levy when that was applicable.

Community Benefit:

The RSL provides a valuable service in the community by assisting those in need.


Nil.

Policy Implications

Nil.



Voting Requirements



Page 59


CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $663.85 to Bedford Returned and Services League Club to offset the cost of rubbish removal from the Memorial Hall, Craven Street, Bedford, plus the Emergency Services Levy for 2011/2012, in recognition of the valuable service that the Club provides to our community.



Page 60

2.9 Donation - Rachel Tonkin - National Roller Skating Championships, Melbourne

Applicant: Rachel Tonkin Officer: Director of Finance

Application

To consider an application for financial assistance that has been received from Rachel Tonkin who has been selected to represent Western Australia at the National Roller Skating Championships being held in Melbourne from 23 to 30 September 2011.

Background

Rachel is 26 years of age and a resident of the City. She is currently a fulltime student at Curtin/UWA. Rachel has been selected to represent Western Australia at the National Roller Skating Championships being held in Melbourne from 23 to 30 September 2011. She will be participating in Artistic Roller Skating. Costs associated with Rachel’s trip to Melbourne are estimated at around $1600 and she would be grateful for any financial assistance that Council could give towards these costs.

Comment

In the past, Council has granted the following donations to Rachel :

Council

Resolution Travelling to Competition Date of Event

Amount of

Donation

June 2000 Melbourne National Roller Skating Championships July 2000 $100

March 2001 Cairns Oceania Roller Skating Championships April/May 2001 $100

August 2001 Sydney National Roller Skating Championships Sept/ Oct 2001 $100

April 2002 Nelson, NZ Oceania Roller Skating Championships April 2002 $100

June 2002 Adelaide National Roller Skating Championships July 2002 $100

March 2003 Gold Coast, Queensland

Oceania Roller Skating Championships April 2003 $100

October 2003 Buenos Aires,

Argentina World Roller Skating Championships

November 2003 $100

May 2004 Freiburg, Germany

German Cup -Australian Roller Skating team

May 2004 $100

September 2004 Surfers

Paradise, Qld National Roller Skating Ch/ships

Sept/ Oct 2001 $150

November 2004 Fresno, USA World Artistic Roller Sports Ch/ships November 2004

Nil

(donation September

2004)

August 2005 Melbourne National Roller Sports Championships September 2005 $150

September 2006 Sydney National Roller Sports Championships October 2006 $150

October 2008 Taiwan World Artistic Roller Skating Championships

November 2008 $150

July 2009 Melbourne National Roller Skating Championships October 2009 $200


Page 61

Community Benefit

To assist residents who have been selected to participate in events being held either interstate or overseas, towards travelling/accommodation costs, etc., to show Council's recognition of their endeavours and promote recreational pursuits in the community.


Nil.

Policy Implications

Nil.



Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to Rachel Tonkin, a resident of the City, towards the expenses that she will incur when she represents Western Australia at the National Roller Skating Championships being held in Melbourne from 23 to 30 September 2011.



Page 62

2.10 Donation - 98.5 Sonshine fm Applicant: 98.5 Sonshine fm Officer: Director of Finance

Application

To consider an application from 98.5 Sonshine fm for financial assistance towards its ongoing fundraising campaign.

Background

98.5 Sonshine fm is a non-profit Christian-based radio station and Australia's leading community broadcaster, providing easy listening radio. It believes that the media influences community values, and that it has a responsibility to present positive values and offer hope. Wednesday 26 January 2011 marked the 23rd anniversary of 98.5 Sonshine fm. The organisation relies on donations, subscriptions and sponsorship to meet ongoing costs. As it is licensed as a community station, it is unable to sell advertising, although it is allowed to sell restricted amounts of sponsorship. This however, will not cover the full running costs. The financial assistance given by sponsors has enabled the station to continue to run its services. o During 2011, the CareLine received more than 4,500 telephone calls for help, despite a

drop in the number of volunteers answering calls. The people who ring talk about parenting, employment, relationships, addictions, spiritual matters, in addition to being everyday people who experience loneliness, depression, frustration or are hurting from something that has happened. A call to the CareLine will not necessarily solve the problem or make it go away, but provides support and possible direction for a better outcome.

The CareLine is for everybody at any time and for any situation and is available from

9am to midday and 7pm to 11pm every day. o In the lead up to Christmas, 98.5 Sonshine fm teamed up with the Salvation Army and

Charity Link to support the K-Mart Wishing Tree appeal. In Western Australia, the goal was to collect more than 40,000 gifts and distribute them to people in need by Christmas Day. Thanks to the generosity of West Australians and the many listeners of 98.5 Sonshine fm, more than 56,000 gifts ended up being collected from various shopping centres around Perth. This is a new record for Western Australia in the 22nd year of the K-Mart Wishing Tree Appeal.

o A calendar highlight each year is Sonshine fm’s Operation Christmas Child where it

partners with Samaritan’s Purse. Listeners take wrapped shoeboxes containing gifts for children around the world to the warehouse of Samaritan’s Purse in Balcatta. More than 52,000 were delivered last year. Many schools were involved. The gifts were then hand-delivered to children in Asia and Indonesia.

o Every year World Vision and Compassion Children are promoted for a full day each.


Page 63

The exceptional run of natural disasters and uncertainty in the world has seen Sonshine's own donations income down by $115,000 last financial year.

Comment

In the past, Council has made the following donations to 98.5 Sonshine fm :

January 1995 $100

July 1997 $100

August 1998 $100

March 2000 $200

June 2002 $200

January 2003 $200

December 2003 $200

November 2004 $150

January 2006 $200

November 2006 $150

January 2008 $150

January 2009 $150

February 2010 $200

Community Benefit

This organisation presents positive values and offers hope to those less fortunate in the community via the media. It also arranges for gifts to be donated by the public which are then distributed to the needy locally and in Asia and Indonesia.


Nil.



Policy Implications

Nil.

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to 98.5 Sonshine fm towards its ongoing fundraising campaign in recognition of the valuable work that the organisation carries out in the community both locally and overseas.



Page 64

2.11 Donation - Syaan Ravinet - Volunteer Eco Students Abroad Program Applicant: Syaan Ravinet Officer: Director of Finance

Application

To consider an application for financial assistance that has been received from Syaan Ravinet who has been accepted to participate in the Volunteer Eco Students Abroad Program (VESA).

Background

Syaan is 18 years of age and a resident of the City. She is currently a fulltime student at the University of Western Australia studying for a Bachelor of Science. She has been selected to participate in the Volunteer Eco Students Abroad Program which involves travelling to Ecuador from 2 to 19 February 2012 to take part in an important sustainable community development project and complete essential volunteer work in an Ecuadorian village. VESA and Syaan will work in conjunction with the villagers and the village chief in addressing the major issues faced by the village and the local schools such as a lack of fresh running water, dilapidated schools and generally poor infrastructure. The costs involved in participating in the program are significant and include hiring local skilled tradespeople to supervise and assist in the building projects, building materials and donations to local organisations. Every volunteer will complete a minimum of 40 hours of 'hands on' community-based volunteer work.

Comment

Syaan has not sought financial assistance from Council in the past.

Community Benefit:

Providing financial assistance to volunteers working to improve the lives of those less fortunate living overseas benefits the global community.


Nil.

Policy Implications

Nil.




Page 65

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to Syaan Ravinet, a resident of the City, towards the expenses that she will incur in travelling to Ecuador from 2 to 19 February 2012 as a participant in the Volunteer Eco Students Abroad Program.



Page 66

2.12 Donation - Telethon Institute for Child Health Research Applicant: Andrew Whitehouse, Telethon Institute for Child Health

Research Officer: Director of Finance

Application

To consider an application from Telethon Institute for Child Health Research for a donation towards its campaign to raise funds to research the cause of autism, brain cancer and leukaemia.

Background

The Telethon Institute for Child Health Research is dedicated to the prevention of childhood diseases and disability. The Institute's success stems from its innovative approach in bringing together researchers from different fields of science to tackle major issues in child health and wellbeing. The organisation is headed by 2003 Australian of the Year, Professor Fiona Stanley, who will retire as Director at the end of 2011, but has agreed to continue her close association with the Institute as Patron. The applicant is seeking financial assistance from Council towards research into the cause of autism, brain cancer and leukaemia. Approximately one in every 160 children in Australia is diagnosed with a form of autism. As yet, the cause is unknown. This condition is complex, life long and extremely challenging for the children and their families. The organisation receives government support, however the funds are insufficient to meet the needs of the researchers.

Comment

In September 2010 Council granted a donation of $1000 to The Channel 7 Telethon Trust by way of entering Ranger Roy in the 2010 Grand Mascot Race held as part of the Chris Mainwaring Tribute Match on Saturday, 9 October 2010. In October 2010 Council granted a donation of $200 to the Telethon Institute for Child Health Research specifically towards research into Rett Syndrome via a fundraising High Tea which was held at the Novotel Perth Langley Hotel on Sunday 7 November 2010.

Community Benefit

Donating to this charity will assist with research which will benefit the community as a whole.


Nil.


Page 67



Policy Implications

Nil.

Voting Requirements



CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED that Council grants a donation of $200 to Telethon Institute for Child Health Research towards its research into the cause of autism, brain cancer and leukaemia.



Page 68

2.13 Rates Prize Draw Function - August 2011 Attachments: Prize List - Rates Incentive Prize Draw Officer: Director of Finance

Application

For Council to consider conducting the Rates Incentive Prize Draw by way of a cocktail function with invited guests in the Embleton Room between 6.00pm and 8.00pm on 28 September 2011.

Background

Under the provisions of section 6.46 of the Local Government Act 1995 the Council conducts a yearly prize incentive scheme offered to all property owners to encourage the early payment of rates and charges. This increases the City's cash flow and maximises investment potential. This year the Council approved an increased budget of $25,000 for the Rates Incentive Prize Scheme which has enabled the City and its sponsors to offer a significantly improved prize pool of 30 prizes consisting of 13 major prizes and 17 minor prizes (refer

Attachment 1). The first prize is a new car valued at $26,684. It is proposed to draw the prizes at an official event (as per the Terms and Conditions of Entry published in the 2011/2012 Budget Bulletin and delivered with all rate notices). It is proposed that the function be conducted in the Embleton Room at the Civic Centre between 6.00pm and 8.00pm on Wednesday 28 September 2011. As detailed in the Rates Incentive Prize Draw Terms and Conditions of Entry, 30 shortlisted property owners will be notified by mail and invited to attend the Rates Incentive Prize Draw Function. After registering at the Rates Incentive Prize Draw Function, the 30 shortlisted property owners, in the presence of the Mayor, Councillors, the Chief Executive Officer, Senior Management and major sponsors, will then be called in order of registering to randomly select an envelope from a prize barrel.

Comment

Conducting a cocktail function is an appropriate way to raise the profile of this year's significantly improved Rates Incentive Prize Draw Scheme.


Nil.

Policy Implications

Nil.


Page 69


The $5000 required for the proposed function can be funded from the remaining $8,796 allocation from the approved Rates Incentive Scheme Budget (of $25,000). It should be noted that although funds are available in the Rates Incentive Scheme Budget, due to this event being tied to the Rates Incentive Scheme using public funds, it is prudent that Council approve funding for this event.

Voting Requirements


Officer Recommendation

CR SALLY PALMER MOVED, CR SONIA TURKINGTON SECONDED that Council conducts the Rates Incentive Prize Draw by way of a cocktail function with invited guests in the Embleton Room at the City of Bayswater, Administration Centre between 6.00pm and 8.00pm on Wednesday 28 September 2011 and that the $5000 required for the event be funded from account 235600-4357 Rates Incentive Scheme Budget.

LOST

Committee Discussion

The Committee changed the recommendation as the Councillors felt that a low key function was more appropriate.

Committee Recommendation to Council

CR MICHAEL SABATINO MOVED, CR MIKE ANDERTON, JP SECONDED that Council conducts the Rates Incentive Prize Draw with invited guests in the Embleton Room at the City of Bayswater, Administration Centre between 6.30pm and 8.00pm on Wednesday 28 September 2011 with light refreshments (tea, coffee and biscuits).

CARRIED 6/1

FOR: Councillors McKenna, Sabatino, Anderton, JP, Palmer, Radford and

Turkington

AGAINST: Councillor Robinson

TECHNICAL SERVICES AND FINANCE & PERSONNEL COMMITTEE DECISION – EN BLOC

CR SALLY PALMER MOVED, CR MIKE ANDERTON, JP SECONDED to en bloc the Committee/Officer Recommendation to Council of Items 1.2 and 2.1 to 2.12.

CARRIED UNANIMOUSLY


Page 70

3 CONFIDENTIAL ITEMS

3.1 Technical Services Nil.

3.2 Finance & Personnel Nil.


Page 71

4 LATE ITEMS

COMMITTEE RESOLUTION CR MARLENE ROBINSON MOVED, CR SALLY PALMER SECONDED that the Donation – Quiz Night – St Columba’s School, Bayswater and Proposed Joint Partnership to Develop Residential Accommodation for the Aged be accepted as Late Items.

CARRIED UNANIMOUSLY 4.1 Donation - Quiz Night - St Columba's School, Bayswater

Applicant: Amanda McLaughlin, Fundraising Coordinator, St Columba's P&F

Officer: Director of Finance

Application

To consider a request that has been received from Amanda McLaughlin, Fundraising Coordinator, St Columba's Parents and Friends for financial assistance towards a Quiz Night that they will be hosting on 16 September 2011.

Background

St Columba's Parents and Friends will be holding a Quiz Night on 16 September 2011 to raise funds for the upgrade of the school playgrounds. The Fundraising Coordinator is seeking financial assistance from Council towards this event.

Comment

In the past, Council has made the following donations to the School :

Date of Council Resolution

Donation Towards Amount Donated

July 1999 Book prizes/awards; use of Council's tractor; Additional parking at the Drill Hall

October 1999 Helium cylinder and balloons - Family Fun Day Fete $180

October 2001 "Safety in Schools Week" $99

July 2003 Music Quiz Night - August 2003 - to raise funds for school facilities.

$100

April 2004 Progressive Dinner held on 15 May 2004. $100

August 2005 Hire of "Old McDonalds Farm" - fundraising Family Fun Day Fete held on 30 October 2005

$150

May 2007

Fundraising "Trivia Night" held on 29 June 2007, to raise funds to build a multi-purpose room.

$150

May 2008 Fundraising "Trivia Night" on 4 July 2008 in order to raise funds to resource its multi-purpose room.

$150


Page 72

Community Benefit

A contribution to the fundraising Quiz Night will result in increased funds for the upgrade of the playgrounds which will make them a better place for the students.

Policy Implications

Nil.



Voting Requirements



CR MARLENE ROBINSON MOVED, CR MICHAEL SABATINO SECONDED that Council grants a donation of $200 to St Columba's School, Bayswater Parents and Friends Group towards the Quiz Night it is hosting on 16 September 2011 to raise funds for the upgrade of the school playgrounds.

CARRIED UNANIMOUSLY


Page 73


CR ALAN RADFORD MOVED, CR MARLENE ROBINSON SECONDED that the meeting be closed to the public.

CARRIED UNANIMOUSLY

At 9:11pm, the doors were closed to the public however,there were no members of the

public present in the gallery. 4.2 Proposed Joint Partnership to Develop Residential Accommodation for

the Aged Location: Lots 51 and 52 Whittock Street, Embleton Attachments: No. 1 - Item 16.4.1 : OMC : 26 July 2011

No. 2 - Draft Memorandum of Understanding File No: WHI-29/3, CAM-4/23 Applicant: City of Bayswater Owner: Department of Housing Officer: Director of Finance Refer: Item 14.24 : OCM : 22.09.09 (Confidential Item) Item 16.4.1 : OCM : 26.07.11 (Confidential Item)

CONFIDENTIAL ITEM

Application

To consider the Draft Memorandum of Understanding between the City of Bayswater (CoB) and the Department of Housing (DoH) for the acquisition of Lots 51 and 52 Whittock Street, Embleton. In accordance with Section 5.23(2) of the Local Government Act 1995, the meeting is closed to members of the public for this item as the following sub-section applied:

(e) (ii) A matter that if disclosed, would reveal information that has a commercial value to a person.

Voting Requirements


Committee/Officer's Recommendation to Council

CR MICHAEL SABATINO MOVED, CR MIKE ANDERTON, JP SECONDED that the recommendation as contained in the attached "Confidential" Report be adopted.

CARRIED UNANIMOUSLY


Page 74


CR MIKE ANDERTON, JP MOVED, CR MICHAEL SABATINO SECONDED that the meeting be re-opened to the public.

CARRIED UNANIMOUSLY

At 9:15pm, the doors were re-opened to the public, however there were no members of

the public present.

NEXT MEETING

The next meeting of the Technical Services and Finance & Personnel Committee will take place in Council Chambers, City of Bayswater Civic Centre, 61 Broun Avenue, Morley on Tuesday, 20 September 2011 commencing at 7:00 pm.

CLOSURE

THERE BEING NO FURTHER BUSINESS TO DISCUSS, THE CHAIRPERSON, CR BARRY MCKENNA, DEPUTY MAYOR, DECLARED THE MEETING

CLOSED AT 9:16PM.

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