minutes - 20/06/2017 ac meetings break-out session · web vieweuropean innovation partnership on...

European Innovation Partnership on Smart Cities and CommunitiesBuilding a Market for Smart Cities and Communities

Minutes Integrated Planning & Regulation Workshop

Market Place of the European Innovation Partnership on

Smart Cities and Communities

Minutes - 20/06/2017 AC meetings break-out session

Integrated Planning & Regulation

DATE 20/06/2017DOCUMENT MinutesOPENING / CLOSING 11:15/15:45

LOCATION Brussels, Hotel Metropole

HTTP://EU-SMARTCITIES.EU | @EUSMARTCITIES

20/06/2017 | Minutes


Minutes Integrated Planning & Regulation Workshop

TABLE OF CONTENTS

PARTICIPANTS..................................................................................................................................................2

AGENDA...........................................................................................................................................................4

OBJECTIVE........................................................................................................................................................5

HIGHLIGHTS.....................................................................................................................................................5

WAY FORWARD................................................................................................................................................7

SHORT PROFILE OF SPEAKERS........................................................................................................................10

PARTICIPANTS

# First Name Surname Organisation / Company Title1 Miimu Airaksinen VTT Research Professor 2 Valerie Bahr Steinbeis-Europa-Zentrum Senior Project Manager

3 Iglar Branislav AIT (Austrian Institute of Technology) Research Engineer

4 Paolo Castiglieri City of Genova Head of Smart city Department

5 Alexander Woestenburg TNO Stratey & Policy Advisor/scientist

6 Andrew Collinge Greater London Authority Assistant to Director Intelligence

7 Simona Costa City of Genova Head of Brussels Office

8 Jose Francisco Diego Calvo ADE Castilla y Leon Delegation to Brussels

9 Miguel Á. García-Fuentes CARTIF Technology Centre Project Coordinator

10

Bernard Gindroz BMGI Consulting EU Rep of European Energy Award

11

Georg Houben European Commission - DG Energy Project Officer

12

Monica Ibido CEN and CENELEC Programme Manager

13

Irena Itova UniverCities MSc

14

Sarah Johnstone City of Gothenburg Project officer

15

James Kallaos NTNU PhD

16

Zoé Lejeune City of Seraing Project Manager

17

Roberta Maio PwC Advisory Services AC Manager-Consultant

18

Maria Lluïsa Marsal Llacuna Intelligent'Er Re'Development President

19

Patricia Molina Tecnalia Research & Innovation Lead Researcher

21

Marcos Nogueira IrRADIARE, Science for Evolution Managing Partner


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Minutes Integrated Planning & Regulation WorkshopAntonio

22

Christian Nussmueller City of Graz Project Manager

23

Johannes Riegler JPI Urban Europe Assistant to the Management Board

24

Francisco Rodriguez Tecnalia Research & Innovation Project Director

25

Antonio SANCHEZ APARICIO

EUROPEAN COMMISSION - DG CONECT

Policy Officer

26

Kim Spiegelberg Stelzer

City of Copenhagen / Copenhagen Solutionslab

Smart City Senior Advisor

27

Charlotte Spoerndli European energy award Officer

28

Thierry Vancrombrugge fod justitie Administration

29

Sandra Vilaplana Llin K-veloce I+D+i R&D Project manager

AGENDA

Abst

ract

The EIP-SCC Action Cluster Integrated Planning works together with European cities, businesses,

research institutes and academia to build Smart and Sustainable Cities. Overall efforts go towards

the implementation and design of Smart Cities strategies by making best use of capacity, monitoring

and measuring tools with appropriate KPIs, and by enabling knowledge sharing and replication of

successful cases.

Trough panel discussions and thematic roundtables, the workshop aimed at enriching the Beta

version of the Smart City Guidance Package (SCGP), a work led by Norwegian University of Science

and Technology (NTNU) on integrated planning for smart city solutions, with the intention of

collecting participants’ experiences, know-how and best practices on implementation and replication

of Smart City Projects. Real cases and panel discussions helped identifying common pitfalls and

solutions during the implementation of smart cities projects as well as the definition of a set of KPIs

to ensure optimisation of city programmes, planning, implementation and management.

Results of the workshop will be added to the final version of the SCGP, planned to be a ‘living

document’ made publicly available by the end of 2017.

11:1

5

Welcome by the Action Cluster Leader Simona Costa, City of Genova

11:3

0

Update of the Action Cluster and future planning – Simona Costa (AC Leader) & Georg Houben (European Commission)


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Minutes Integrated Planning & Regulation Workshop11:4

0

Update from the EIP-SCC work on Upscaling and Replication – Johannes Riegler, JPI UE

12:0

0

Presentation of Follower Cities

Graz Smart City experience – Christian Nussmueller, Executive Office for Urban Planning, Construction and

Development at City of Graz

1) Seraing Case – Zoé Lejeune

12:40 The Smart City Guidance Package – James Kallaos, NTNU

13:0

0

Lunch

14:0

0

First Roundtable discussion:

Reflection harvesting from follower cities on SCGP Beta version and collection of needs

14:20 Panel Discussion on KPIs and Standardisation (UN SDGs and ISO) – feeding the (SCGP)

- Mr. Bernard Gindroz, Initiative Leader- Mr. Iglar Branislav, Smart Cities Information System (SCIS)- Prof. Miimu Airaksinen, CityKeys- Ms. Charlotte Spoerndli, European Energy Award

15:0

0

Second Roundtable discussion

- Work out input on challenges and solutions and on KPIs to feed the SCGP Beta version

- Collection of additional input

15.45 End of the break out session

OBJECTIVE

The Workshop aimed at gathering together cities experiencing similar challenges and obstacles when implementing smart cities plans and projects in order to offer practical guidance material to substantially help building confidence, accelerating the uptake of smart city solutions and assist cities’ authorities from the initiation phase to the implementation of projects. The goal of this initiative is to co-create a Smart City Guidance Package (SCGP). This will support the implementation and design of smart city strategies and plans by making best use of capacity and by sharing knowledge and experience. In the view of this goals, the workshop served to capture challenges to develop practical tools in support of the implementation of smart city strategies.

HIGHLIGHTS

Morning break-out session


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Minutes Integrated Planning & Regulation WorkshopDuring the first session of the workshop, Simona Costa, AC leader, together with Georg Houben, DG Energy, briefly updated the audience on the main achievement and future goals of the cluster. Their introduction was then followed by a presentation from the initiative ‘From Planning and Implementation to Scaling Up of Smart Cities Initiatives’ by Johannes Riegler where he presented the progress and achievements of the Initiative together with next steps. Then, Follower Cities, Seraing and Graz presented their city projects, sharing their experience and lessons learned, as follower cities, and their needs in terms of solutions to better implement smart cities projects served as base for discussion during the ‘reflection harvesting session’. As general perception, cities feel that an integrated urban development approach is missing within local public administrations causing structural obstacles and creating silos when implementing smart cities’ projects. Funds also represent a critical aspect, being inflexible and difficultly adaptable to non-standard approaches. The austerity spread at all levels in Europe is limiting the financing of public infrastructure for both innovative and standard solutions. In addition, reluctance from municipalities to look for innovative providers is hampering the development of smart solutions. Best practices sharing and informative activities would help overcoming this issue. Lighthouse Cities should make business cases and cost-benefits evaluations and share them with other H2020 and SCC Initiatives, to facilitate dissemination and replicability as well as propose measures to policy makers. To conclude, although cities favour harmonisation and standards, local conditions and differences should be taken into account. Follower cities’ presentations are available here.

James Kallaos, representing NTNU at the meeting, presented the intermediate version of the Smart City Guidance Package (SCGP), sharing background information on the analysis, on the phases of the research and the methodology applied to conduct the research. The intermediate SCGP includes now phases of implementation and obstacles for preparation, implementation and replication of smart city projects, solutions, actors and their roles. The information was completed through a series of interviews specifically tailored to specific building blocks, namely definition of implementation phases, mapping of stakeholders and actors, definition of obstacles and solutions, gleaning experiences with replication and upscaling.

Afternoon break-out session

During the afternoon panel discussion, moderated by Bernard Gindroz, initiative leader for ‘Tools for decision making and benchmarking’, key experts for measurement (CityKeys, SCIS, eea) discussed on the definition of EU KPIs, sharing their views to align KPIs. This exchange will help feeding the SCGP with the most recent developments and agreed categories (People, Planet, Prosperity, Governance, Replication & Dissemination), and subcategories of KPIs, also taking into account the UN SDGs as major reference framework for cities. The major points that emerged from the discussion were the need for a common framework and methodology to compare and understand differences and replication potential amongst different solutions; data availability and accessibility is fundamental to ensure monitoring and evaluation of city’s projects and to make the frame usable. Experts’ presentations are available here.

WAY FORWARD

The Integrated Planning and Regulation will continue investing efforts over the next months on the finalisation of the Smart City Guidance Package, aiming at presenting the final version of the work at the General Assembly in October. The intention is to have Creative Commons License to help disseminating the work in a protected and secure way. Moreover, given the positive outcome of the meeting and of the interaction, the cluster wishes to engage more in a partnership with follower cities through the


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https://eu-smartcities.eu/content/Action-Clusters-Meeting-20-June-2017-Presentations

https://eu-smartcities.eu/content/Action-Clusters-Meeting-20-June-2017-Presentations


Minutes Integrated Planning & Regulation Workshopestablishment of a network; this will help experiment, exploit potential in the implementation of SCGP recipes and solutions. Furthermore, an ambitious goal will be to connect this deliverable with use cases and related business cases in the form of accessible templates and blueprints, ensuring, at the same time, a strict liaison to the EIP SCC Marketplace Funding Guide.


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Minutes Integrated Planning & Regulation WorkshopSHORT PROFILE OF SPEAKERS

Ms. Simona

Costa

Simona Costa is a Senior European Policy Expert with a long experience on Regional Policies, Energy, Sustainable Transport, Innovation and Financial Engineering for public authorities. She holds more than 22 years’ experience in the multi-level European lobbying context in Brussels working for EU Institutions (European Parliament and European Commission) and Industrial lobbying. For 15 years, she has been Head of Liguria Region Representative Office in Brussels and since 2016 she represents the city of Genova in Brussels. She plays a facilitator role in involving local and regional stakeholders in the low carbon economy process uptake and in the EU project management. She is actively involved in the implementation of complex projects (i.e. TEN T programme, H2020 programme, COSME, Progress).In the European Innovation partnership for Smart cities and Communities, she is the Chairman of Integrated Planning Policy and Regulation Action Cluster.

Mr. Georg Houben

Mr. Houben is a Policy Officer at the Directorate-General for Energy in Brussels where he focuses, amongst other activities, on Smart Cities and Communities and related areas, being responsible for the EIP-SCC Marketplace. Before coming to Brussels he worked as radiation protection officer at the Institute of Transuranium Elements (ITU) at the Joint Research Centre (JRC) of the European Commission in Karlsruhe (DE) where he was responsible for the whole site, surveillance and monitoring of medical routine exams and nuclear bookkeeping, programming and conception of software for the nuclear safety unit. In 2004, he worked at Mitsubishi Electric as high-level support engineer for servo drives and motion applications, in charge of customer trainings and marketing support. He started his career as service engineer at Rockwell Automation, Kempen (DE). He graduated at Aachen University Technology (RWTH) as Electro-technical Engineer.

Mr. Bernard Gindroz

Dr. GINDROZ is an independent consultant with more than 25 years’ experience on Energy and Climate Change related activities as well as International R&D, Innovation and Smart Cities programs. He is Chairman of the following Fora: ISO TC 268 (Sustainable Development of Communities), CEN/CENELEC Joint TC 6 (Hydrogen in Energy Systems, CEN/CENELEC/ETSI Sector Forum on Smart and Sustainable Cities and Communities, CEN/CENELEC Sector Forum Energy Management (SFEM), the joint CEN and CENELEC Strategy and Advisory Body on Energy Management, Energy Efficiency and Renewables. In his role, he is mapping research, pre-normative and standardization needs in support to EU commitments and strategic targets. He is an active board member of several major Standardization Coordination Groups (smart grids, smart metering, eco-design and energy labelling). He has been working for the French Environment and Energy Management Agency (ADEME) as Regional Director, Head of Industry and innovative technologies Department, Deputy Director Sustainable Cities and Territories and Director Energy, Air and Noise. He was the French National Representative of the European Energy Award (Smart cities related initiative). In 2005, Dr. Bernard


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Minutes Integrated Planning & Regulation WorkshopGINDROZ joined the French Agency for Industrial Innovation, supporting large innovative technology cooperative projects – state aids, as Director for Energy, Environment, Transport and Climate Change Programs, advanced manufacturing. He holds a Master in Mechanical Engineering, with a background on energy and fluid engineering, as well as a Master in applied mathematics and a PhD in hydrodynamics and multiphase flows (Energy related). Over the past 25 years, he has been an active volunteer member of ASME (International Society of Mechanical Engineering), first as Nominating Committee Member, New Technology Committee, then as District H Chair (Europe, Russia, Israel and Turkey) and more recently as Chair of the Board on Students Programs. In 2012, he obtained the ASME Dedicated Service Award. In 2009, he was nominated a full-member of the French Académie de Marine by the Prime Minister.

Mr. James Kallaos

Dr. Kallaos received consecutive Master's degrees in environmental science and management (University of California, Santa Barbara), and sustainable design (Harvard University Graduate School of Design). He obtained a PhD in civil and transport engineering at the Norwegian University of Science and Technology (NTNU). While completing the PhD, he co-authored several reports with the EU FP7 RAMSES project, reconciling climate change mitigation, adaptation, and resilience in cities. He is currently a postdoctoral researcher in the NTNU Faculty of Architecture helping develop a guidance strategy for smart city projects.

Mr. Johannes Riegler

Mr. Riegler started working with the JPI Urban Europe Management Board in 2012. As assistant to

the Chair of the Management Board, he covers a variety of tasks, ranging from strategic issues,

stakeholder involvement process development and implementation to the preparing and

facilitating JPI Urban Europe related events and activities. Furthermore, he is involved in the H2020

funded URBAN-EU-CHINA project, was involved in the FP7 SEiSMiC project which brought together

urban stakeholders from 10 different European countries to discuss the connection between social

innovation, urban development and urban research. Johannes holds a B.Sc. in Geography and

Regional Science as well as a MA in the UNICA 4cities Urban Studies programme. He conducted his

studies in Brussels, Vienna, Copenhagen, Madrid, Budapest and Klagenfurt. Johannes is employed

by the Austrian Research Promotion Agency FFG.


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Minutes Integrated Planning & Regulation WorkshopMr. Christian Nussmueller

Mr Nassmuller is Senior Manager at the Executive Office for Urban Planning, Development and

Construction at the City of Graz. He is expert in project management of integrated urban

development programmes and projects, managing ERDF projects as well as Horizon 2020

programmes.

He holds a Master of Science at the Karl Franzens University.

Ms. Zoé Lejeune

Zoé Lejeune is Project Manager at REMOURBAN for the AREBS (Association pour le

Redéploiement économique du bassin sérésien) at the City of Seraing (Belgium). She leads the

replication activities within the REMOURBAN – Regeneration Model for accelerating the smart

URBAN transformation – SCC01 project, as a follower city.

She holds a PhD in Political and Social Sciences and is specialized in Urban Studies and planning.

Mr. Iglar Branislav

Branislav works as Research engineer at the Center for Energy in Austrian Institute of Technology

(AIT). He holds a degree from the Vienna University of Economics and Business where he studied

investment and finance. During his career, he worked in several national and European funded

projects (ERDF/INTERREG, FP7 and H2020 projects). Furthermore, he is engaged in projects

providing service to both public and private organisations. In research projects he deals mainly with

functional requirements for business, finance, costing, business model development as well as

impact and performance assessment of smart city solutions. He was involved in the Concerto Plus

service contract and currently works at the development of the Smart Cities and Communities

Information System.

Ms. Miimu Airaksinen

Prof. Miimu Airaksinen works as a Research Professor in Technical Research Centre of Finland,

VTT. In her current work, she deals with the scientific level of research and the co-operation

with our industrial partners and municipalities. Most often the co-operation is done either in

confidential R&D projects together with industrial client or in joint EU or global projects as well

as in national projects. She is also actively involved in policy making latest being the renewal of HTTP://EU-SMARTCITIES.EU | @EUSMARTCITIES

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Minutes Integrated Planning & Regulation WorkshopFinnish Building code 2012 and energy certificates as well as Georgian energy efficiency

legislation. At the moment, she leads a CIB (International Council for Research and Innovation

in Building and Construction) task group for smart cities and prepares a CIB roadmap on that

topic. She was recently nominated to UN habitat policy advisor for group 9 focusing on smart

cities.

She also active in international co-operation (European Innovation Platform for Smart Cities and

Communities). She is currently member of Steering and Scientific Committee of E2BA, European

Construction Technology Platform, Energy Efficient Buildings Association. She is also active in

EERA, European Energy Research Alliance, and member of Steering Committee in Joint Program

of Smart Cities as well as of the Finnish Climate Change panel–scientific working group to

support policy-making. In addition, she is a corresponding member of the Technical and

Research Committee of REHVA European Federation of European Heating, Ventilation and Air-

conditioning Association. Since urban development is important field of research and

implementation she is working as a domain expert in European Cooperation in the field of

Scientific and Technical Research, COST, Transport and Urban Development.

Ms. Charlotte Spoerndli

Charlotte Spörndli is the General Manager of the international non-profit Association

European Energy Award, seated in Brussels. In this function she also heads the international

European Energy Award Office in Zurich, responsible for and coordinating the daily

management of the Association eea, the further development of the eea tools and processes,

harmonization and quality assurance of national eea programmes, further dissemination of

the eea to new countries and communication. Additionally, she is also an international and

national European Energy Award advisor for cities. Currently she supports several eea

municipalities around Zurich with the implementation of their energy and climate policy.

She holds a Diploma in Environmental Sciences of the Swiss Federal Institute of Technology

ETH Zurich.


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