milan 21 - congress.eao.org

MILAN 2130th EAO annual scientific meeting / 14-16 October 2021

ChairsLuca Cordaro EAOGiovanni Zucchelli IAOLuca Landi SIdP

Co-chairsIsabella Rocchietta EAOTiziano Testori IAOMauro Merli SIdP

Invited Country Israel

congress.eao.org

BEAUTY MEETS SCIENCE

Sponsorship brochureSponsorship brochure - VERSION 02 -

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About the EAO

As one of the leading associations wit-hin the field of implant dentistry in the world, the EAO aims to improve the qua-lity of patient care by bridging the gap between science and clinical practice.

EAO achieves this through: promoting and facilitating clinical ap-plications of osseointegration for the benefit of patients all over the world

promoting the advancement of treat-ment methods in reconstructive sur-gery and prosthetic rehabilitation based on the principles of osseointe-gration and related disciplines

promoting and initiating research into improved clinical procedures for rehabilitation as a consequence of os-seointegration

promoting international exchange of knowledge and understanding of the techniques and research in the field of osseointegration and related disciplines

promoting the publication of research findings and other materials as part of continuing education for the benefit of members and interested organisations

Board of Directors (2021-2023)PRESIDENTLuca Cordaro (Italy)PRESIDENT ELECTRonald Jung (Switzerland)SECRETARY GENERALTürker Örnekol (Turkey)TREASURERGil Alcoforado (Portugal)PAST PRESIDENTHenning Schliephake (Germany)MEMBERSRobert Haas (Austria)Bjarni Pjetursson (Iceland)Isabella Rocchietta (UK)Irena Sailer (Switzerland)

About the IAO

The Italian Academy of Osseointegra-tion (IAO) is the result of the merging of two major dental scientific societies: the Italian Society of Oral Surgery and Implantology (SICOI) and the Italian Society of Osseointegration (SIO).

The IAO aims to organize congresses, refresher and training courses, confe-rences and meetings; establish scho-larships, competitions and awards; foster cultural exchanges, also with foreign countries, and implement any other initiative that contributes to scientific progress and to the impro-vement of the professional level in the field of Osseointegrated Implantology, Oral Surgery and Aesthetic and Func-tional Rehabilitation of the oral cavity.

The aim of this Society is to spread a quality scientific message to dentists and help patients understand and re-cognize the value of implant-prosthe-tic treatments for oral cavity health.

Board of Directors (Italy)PRESIDENTGiovanni Zucchelli

VICE PRESIDENTRoberto Pistilli

PRESIDENT ELECT 2021-2022Massimo Simion

PRESIDENT ELECT 2023-2024Eriberto Bressan

TREASURERDanilo Di Stefano

SECRETARYAlberto Pispero

MEMBERSLuigi CanulloLuca De Stavola

About the SIdP

Its main mission is the prevention and diagnosis of diseases of the periodontal tissues and their functional and aes-thetic rehabilitation, by periodontal, prosthetic and implant procedures.Today it counts over 2.000 members.SIdP has contributed and still contri-butes to the development of scientific knowledge in periodontics, implant dentistry and related biomedical disci-plines mainly through a broad spectrum of cultural activities ranging from Natio-nal and International meetings, courses, communication projects, publications and yearly issuing of several awards.

Board of Directors (Italy)PRESIDENTLuca LandiPRESIDENT ELECTNicola M. SforzaVICE-PRESIDENTFrancesco CairoTREASURERRaffaele CavalcantiSECRETARYAlessandro Crea

MembersTali Chackartchi (Israel)Stefan Fickl (Germany)Oscar González Martín (Spain)Bjarni Pjetursson (Iceland)Anton Sculean (Switzerland)Stefan Wolfart (Germany)Nicola Ziztmann (Switzerland)

IAO-EAO-SIdP joint meeting 2021 Scientific CommitteeChairsLuca Cordaro (EAO)Giovanni Zucchelli (IAO)Luca Landi (SIdP)

Co-chairsIsabella Rocchietta (EAO)Tiziano Testori (IAO)Mauro Merli (SIdP)

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SummaryWhy should you exhibit? 6MiCo congress centre 8Programme overview 10Partnership recognition 12Exhibition 14Satellite symposia 16Hands-on courses 18Other opportunities 20General information 22Special Conditions 23Terms & conditions the contract 24

The European Association for Osseointegration is delighted to announce its first hybrid congress, which will take place from 14–16 October 2021. This will combine a physical congress in Milan, Italy, with an innovative online programme that can be accessed from anywhere in the world.

Building on the success of the EAO Digital Days event in 2020, the 30th EAO annual scientific meeting will combine exciting opportunities for delegates to participate remotely, with the best elements of a face-to-face event. This hybrid approach will create significant new benefits for the EAO’s valued partners and sponsors.

Advantages of a hybrid event include increased reach and attendance; higher au-dience engagement; and new opportunities to measure the effectiveness of your sponsorship. Our congress team has developed a range of exciting new packages and options, and is looking forward to discussing the benefits of these with you.

The meeting will be organised in cooperation with the main Italian societies: the Ita-lian Academy for Osseointegration (IAO) and the Italian Society of Periodontology (SIdP) and with Israel nominated as this year’s guest country. We will also run a pa-rallel hygienist programme, a landmark event for periodontists and hygienists.

We are confident that, at this stage, a hybrid congress is the best format we can offer to our partners and delegates. However, the situation regarding the pandemic may change in the future and we reserve the right to modify the format if necessary, consi-dering the best solution for our trusted partners and all involved.

We hope you can join us in Milan – and online – for this global event and help us inspire the future of implant dentistry.

We look forward to your partnership and support.

Giovanni ZucchelliIAO

Tiziano TestoriIAO

Luca CordaroEAO

Isabella RocchiettaEAO

Luca LandiSIdP

Mauro MerliSIdP

Why organize a hybrid congress in 2021?

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IAO-EAO-SIDP JOINT MEETING 2021 SPONSORSHIP BROCHURE

New this yearAs mentioned on the previous page, the IAO-EAO-SIdP 2021 meeting will be a hybrid congress, meaning that our traditional congress in Milan will be combined with online live evenings.

Different types of sponsorship opportuni-ties are presented in this brochure and can be clearly identified with the following key:

IN MILAN DIGITAL

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IAO, EAO and SIdP sponsors(list as of December 2020)

3ShapeABIMOACE Surgical Supply CompanyActeonADVAN Implantology ReinventedAir LiquideAkuraAlfa GateAlignAlpha-Bio Tec LtdAmerican Dental SystemsAnthogyrAries dueAsepticoAssitorino AVINENTB. Braun AesculapB&B DentalB&MediBEGO Implant SystemsBeijing YHJ Science and Trade Co., LtdBiconBien-Air DentalBiobankBiohorizons CamlogBiomatlanteBiomaxBiomedical RGFBionnovationBiosaf-InBiotech DentalBioteckBluem EuropeBonemodelsbotiss biomaterialsbredent groupBresMedicalBTIButterflyCarestream DentalCendres+Métaux SACeramTec GmbHClaroNavCleanImplant FoundationCoho Biomedical Technology co. Ltd.Colgate Cortex Dental Implants IndustriesCowellmediCuraproxCuraseptDatum DentalDe Ore DentaidDental RatioDental TreyDental-TechDentaurum ImplantsDentegris GmbHDentiumDentsply SironaDeukegaDio ImplantDoctor Smile Dental LaserDr. Kim Dynamic Abutment SolutionsEli Dent GroupEMSEuronda

ExaktusexocadFairImplant StecoFaro SpaForestadent ImplantsFotonaFreseniumGeistlichGlanz RodeaGlobal DGriffinGSK Consumer HealthcareHelmut ZepfHenry ScheinHu Friedy GroupI.D.I. Evolution SrlIBI SA SmartboneIBS implant EuropeImplacilImplance Dental Implant SystemImplant Direct Implantswiss & I-SystemInfodentIntralockInvibio Biomaterial SolutionsiRES GroupITI International Team for ImplantologyJDentalCareKeystone PaltopKlockner Implant SystemKoine ItaliaKulzer DentalLasak s.r.o.LeoneLifenet Health Europe GmbHLSWRLyraMalo ClinicMectron SPAMedentikamedentis medical GmbHMedical Instinct® Deutschland GmbHMedident ItaliaMedimecca KoreaMeditMedPark Co., Ltd.MegaGen ImplantMeisingerMerighi U - Chimo DentalMESAMETAMininavident AGMiromedMISMode Implant Dental SystemMoritaNeobiotech Co.,Ltd.NeodentNeoss Ltd.Nibec Co., LtdNike SrlNobel BiocareNovaboneNSKNucleossNYU DentistryOmnia SpaOrthocell

OsstellOsstem ImplantOstecomOsteobiol by TecnossOsteoGeneOsteogenics BiomedicalOsteology FoundationOxy ImplantPenguin RFAPerioSystem - AdservioPermed SaglikPlanmeca OyPrexion EuropeProcter & GambleProdent Italia SrlPurgo Biologics Inc.Quintessence PublishingRavelli RecordatiRegedentReinholdResorba Medical GmbHRhein 83 S.R.L.ROOTT Open Implant SystemRuetschiS.I.N. Implant SystemSaeshin Precision Co., Ltd.Saeyang Microtech Co., Ltd Sanhigia - Think SurgicalSanhigia, s.l.SDS Swiss Dental Solutions AGShinhung Co., LtdShining 3DSIC invent AGSK BiolandSkeema Dental ItalySouthern ImplantsStarmed Gmbh & Co KGstomaStraumannSunstarSurgident Co., LtdSweden & MartinaTBRTecniche NuoveTekka SrlTepe Thommen Medical AGTizio Hybrid Implants GmbHTRATE AGTRI Dental ImplantsTrinon TitaniumTruAbutment Inc.TueorUbgen UragmeUSTOMED InstrumenteVersah, LLCW&HWarantecWileyX-Nav TechnologiesYunyi Medical DeviceZ-Systems GmbhZeramexZest Dental SolutionZiboneZimmer Biomet

Special thanks to our Click hereto view the listof our confirmedpartners

IN MILAN

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Why should you exhibit?

Annual congress history International (from 80 countries)

SpecialisationAge range

Implants placed per yearPractice

Under 30 30 to 45 46 to 60 Over 60

34%

36%22%

8%

19%Periodontology

23%Oral surgery18%

Prosthodontics

12%Oral and

maxillofacial surgery

3%Others

(orthodontics,restorative etc.)

25%Generaldentistry

OnlyProsthodontics

OnlyImplants

Both

7%

50%

43%

over 300100 to 30030 to 100up to 30none

18%22%22%28%

9%

CreationMunichCongress

1991

2020

2019 3 400delegates

delegates

Lisbon Congress

5 000delegatesexpected in

Milan Joint Meeting

18%AsiaAustralia

68%Europe

5%Africa

Middle East

10%America

Members of partnered societies

3 3 36 5 0 2 2 5 0 2 0 0 0

Figures from the EAO 2019 on-site congress in Lisbon

Delegates testimonials

A great break out and battle sessions with different opinions on stage.

The scientific level of the presentationsin the different categories was very high.

I liked the diversity of themes, materials, useor not implants for treatment, alternatives, medication (antibiotics). The scientific

content was almost always translated in practical tips and tricks for the clinician.

I discoverednew techniques that I had not seen before.

Good scientificprogram, nice venue, good catering.

DIGITAL

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Why should you also invest

+ 21 %

1 351 1 571Dec. 2019 December 2020

Twitter

2 276 2 773Dec. 2019 December 2020

LinkedIn

+ 22 %+ 16 %

1 805 5 111Dec. 2019 December 2020

Instagram

+ 183 %

1 815 4 230Dec. 2019 December 2020

EAO Channel

+ 133 %

14 143 17 105Dec. 2019 December 2020

Facebook

1 574 2 162Dec. 2019 December 2020

EAO Direct

+ 37 %

+ 44 %

Fan Growth22 964 32 952Dec. 2019 December 2020

Social media

in a digital partnership?Figures from the EAO Digital Days 2020

Age range

Under 30 30 to 45 46 to 60 Over 60

24%

48%22%

6%

International145 countriesFrom

Registered participants

Connected participants

Members 12% 10%

Non-members 11% 12%

New contacts 77% 78%

Total 12 000 6 250

Key figures

1 100single usersper live evening

120minutes

Average watching timeper live evening:

Delegates testimonials

Everything was just perfect! It was a great series

of presentations and scientific content whichduring this difficult time was presented in innovative,exciting and engaging way. Amazing congress!

Congratulations! A well planned mix!I liked the concept and what you made of it!

It was enjoyable, very organized, andscientifically relevant.

Congratulations to all who were involved!

It was very professional.

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MiCo Congress

Exhibition

Streetaccess

Cloakroom

Registration

Previewand brefingrooms

RoomBrown 3

RoomBrown 1+2

SponsorsMeeting Rooms35 seats

Hands-onRooms(Amber 1,2,5,6,7,8)30 or 40 seats

Room Gold

RoomMaggiore

RoomGarda

RoomComo

RoomAmber 3+4

12

56

78

IAO-SIdPmeeting rooms

Area under balcony

1 600seats

260seats

250seats

130seats

900seats

350seats

200seats

MembersLounge

ePosterszone

Level 1

Level 2

Mezzanine

Level 0

400 mt

City of Milan City centre

centre

Navigli

La Scala

VittorioEmanuele II

gallery Duomo

Sforza castle

MonteNapoleonestreet

Santa Mariadelle Grazie

LinateAirport

MalpensaAirport MiCo

congresscentre

Milan centralstation

IN MILAN

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Exhibition map

StreetaccessExhibition

RoomComo900 seats

RoomGarda200 seats

RoomMaggiore350 seats

to conferenceroomsfrom

levels1 & 2

balcony

balcony to registration,levels 1 & 2

8 sqm

coffee break

column

limit of the area under balcony

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Programme overview

Thursday 14th October Friday 15th October Saturday 16th OctoberSingle tooth replacement and aesthetic zone The partially edentulous patient The edentulous jaw

Room Gold

1 600 seats

Room Como

900 seats

Room Maggiore350 seats

Room Brown 3260 seats

Room Brown 1+2250 seats

Room Garda

200 seats

Room Amber 3+4

130 seats

Room Gold

1 600 seats

Room Como

900 seats




Room Garda

200 seats

Room Amber 3+4

130 seats

Rooms Amber 1, 2, 5, 6, 7, 8

30 or 40 seats

Room Gold

1 600 seats

Room Como

900 seats




Room Garda

200 seats

Room Amber 3+4

130 seats

Rooms Amber 1, 2, 5, 6, 7, 8

30 or 40 seatsLevel 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2 Level 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2

8:00 8:00

9:00 9:00SIdPYoung session

My First ImplantHands-on workshopby the EAOJunior Committee

Session 4Adjacent missing teeth in the anterior zone

Session 5Periodontally compromised patients: when are implants an option?

IAO Session

Oral comm.

Oral comm.

Oral comm. Industry Hands-on

sessions (6 max)

Session 12Surgical challenges in full arch reconstruction. Facing the challenges, optimizing treatment results

Session 13 Battle of concepts.Treatment planning fixed vs removable

SIdPDentists & HygienistsSession

IAOYoungSession

Oral comm.

Oral comm.

Oral poster presentations

Industry Hands-on sessions (6 max)

30 30

AM

BER

1B

ioh

oriz

ons

Cam

log

AM

BER

2D

atu

m D

enta

l

AM

BER

5R

eged

ent

AM

BER

6 -

Fre

e

AM

BER

7 -

Fre

e

AM

BER

8 -

Fre

e

AM

BER

1M

ectr

on

AM

BER

2 -

Fre

e

AM

BER

5 -

Fre

e

AM

BER

6 -

Fre

e

AM

BER

7 -

Fre

e

AM

BER

8 -

Fre

e

10:00 10:00

30 30

11:00 11:00

28 000 € 24 000 € 20 000 €

Session 6Please help Stefan.Multiple implants in the aesthetic zone

Session 7Digital solutions for posterior sites

IAO Session

Session 8Missing teeth in young patient

Oral comm.

Oral comm.

Oral comm. 9 000 €

for two sessions

Session 14Provisional prostheses in complete arch restorations

Session 15Prosthetic solutions (design and materials) in edentulous patients


IAOYoungSession

Oral comm.

Oral comm.


for two sessions30 30

12:00 12:00

20 000 € 16 000 €30 30

13:00

26 000 € 22 000 € 18 000 € 18 000 € 12 000 € 10 000 €

13:00Opening Opening

30Session 1Periodontally compromised tooth in the aesthetic area: periodontal regeneration or implant therapy?

Session 2ArenaMimic nature in aesthetics and abutment interface

EAO Consensus Conference

Oral comm.

Oral comm. 30

14:00 14:00Session 9The reconstruction options for the posterior atrophic ridge

Session 10Patient centered issues (ethical, economical, systemic)

IAO Session

Clinical video sessionby the EAO Junior Committee

Oral comm.


sessions (6 max)

Awards SIdPDentists & HygienistsSession


30 30

AM

BE

R 1

Bio

hor

izon

s C

amlo

g

AM

BE

R 2

Dat

um

Den

tal

AM

BE

R 5

Reg

eden

t

AM

BE

R 6

- F

ree

AM

BE

R 7

- F

ree

AM

BE

R 8

- F

ree

Session 16Live team digital workflow

AM

BE

R 1

Mec

tron

AM

BE

R 2

- F

ree

AM

BE

R 5

- F

ree

AM

BE

R 6

- F

ree

AM

BE

R 7

- F

ree

AM

BE

R 8

- F

ree

15:00 15:00

30Session 3Live surgerySurgical treatment of a failed anterior implant

30

16:00 16:00Sesion 11Handling the failing implant case

9 000 € for two sessions


30 30

17:00 17:00

29 000 € 26 000 € 26 000 €

30 30

18:00 18:00

30 30

19:00 19:00

19:30 19:30

Industry Satellite Symposia(120 min - 3 max.)


as of December 2020, subject to change

Industry Satellite Symposia

(105 min - 3 max.)

Industry Satellite

Symposia(105 min- 3 max.)

IN MILAN

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Thursday 14th October Friday 15th October Saturday 16th OctoberSingle tooth replacement and aesthetic zone The partially edentulous patient The edentulous jaw

Room Gold

1 600 seats

Room Como

900 seats




Room Garda

200 seats

Room Amber 3+4

130 seats

Room Gold

1 600 seats

Room Como

900 seats




Room Garda

200 seats

Room Amber 3+4

130 seats

Rooms Amber 1, 2, 5, 6, 7, 8

30 or 40 seats

Room Gold

1 600 seats

Room Como

900 seats




Room Garda

200 seats

Room Amber 3+4

130 seats

Rooms Amber 1, 2, 5, 6, 7, 8

30 or 40 seatsLevel 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2 Level 2 Level 0 Level 0 Level 2 Level 2 Level 0 Level 2 Level 2

8:00 8:00

9:00 9:00SIdPYoung session

My First ImplantHands-on workshopby the EAOJunior Committee

Session 4Adjacent missing teeth in the anterior zone

Session 5Periodontally compromised patients: when are implants an option?

IAO Session

Oral comm.

Oral comm.


sessions (6 max)

Session 12Surgical challenges in full arch reconstruction. Facing the challenges, optimizing treatment results

Session 13 Battle of concepts.Treatment planning fixed vs removable


IAOYoungSession

Oral comm.

Oral comm.

Oral poster presentations


30 30

AM

BER

1B

ioh

oriz

ons

Cam

log

AM

BER

2D

atu

m D

enta

l

AM

BER

5R

eged

ent

AM

BER

6 -

Fre

e

AM

BER

7 -

Fre

e

AM

BER

8 -

Fre

e

AM

BER

1M

ectr

on

AM

BER

2 -

Fre

e

AM

BER

5 -

Fre

e

AM

BER

6 -

Fre

e

AM

BER

7 -

Fre

e

AM

BER

8 -

Fre

e

10:00 10:00

30 30

11:00 11:00

28 000 € 24 000 € 20 000 €

Session 6Please help Stefan.Multiple implants in the aesthetic zone

Session 7Digital solutions for posterior sites

IAO Session

Session 8Missing teeth in young patient

Oral comm.

Oral comm.


for two sessions

Session 14Provisional prostheses in complete arch restorations

Session 15Prosthetic solutions (design and materials) in edentulous patients


IAOYoungSession

Oral comm.

Oral comm.


for two sessions30 30

12:00 12:00

20 000 € 16 000 €30 30

13:00

26 000 € 22 000 € 18 000 € 18 000 € 12 000 € 10 000 €

13:00Opening Opening

30Session 1Periodontally compromised tooth in the aesthetic area: periodontal regeneration or implant therapy?

Session 2ArenaMimic nature in aesthetics and abutment interface

EAO Consensus Conference

Oral comm.

Oral comm. 30

14:00 14:00Session 9The reconstruction options for the posterior atrophic ridge

Session 10Patient centered issues (ethical, economical, systemic)

IAO Session

Clinical video sessionby the EAO Junior Committee

Oral comm.


sessions (6 max)

Awards SIdPDentists & HygienistsSession


30 30

AM

BE

R 1

Bio

hor

izon

s C

amlo

g

AM

BE

R 2

Dat

um

Den

tal

AM

BE

R 5

Reg

eden

t

AM

BE

R 6

- F

ree

AM

BE

R 7

- F

ree

AM

BE

R 8

- F

ree

Session 16Live team digital workflow

AM

BE

R 1

Mec

tron

AM

BE

R 2

- F

ree

AM

BE

R 5

- F

ree

AM

BE

R 6

- F

ree

AM

BE

R 7

- F

ree

AM

BE

R 8

- F

ree

15:00 15:00

30Session 3Live surgerySurgical treatment of a failed anterior implant

30

16:00 16:00Sesion 11Handling the failing implant case



30 30

17:00 17:00

29 000 € 26 000 € 26 000 €

30 30

18:00 18:00

30 30

19:00 19:00

19:30 19:30


DIGITAL

12

Live evenings programme as of December 2020, subject to change

19:00

Thursday 14th October

Friday 15th October

Saturday 16th October

19:0005

Introduction Introduction Introduction05

10 1015 15

20Highlights of the day

Highlights of the day


2025 2530 3035 3540 4045 4550 5055 55

20:00 20:0005

Tell me more about

Tell me more about

Tell me more about

0510 1015 15

20 2025 Industry satellite

symposium(30 min.)

Industry satellite symposium(30 min.)


25 000 €

2530 3035 3540 4045 4550 5055

Prime time debate

Prime time debate

Prime time debate

5521:00 21:00

05 0510 1015 15

20 2025 2530 3035 3540 4045 4550 5055 Industry satellite

symposium(30 min.)


28 000 €


25 000 €

5522:00 22:00

05 0510 1015 15

20 2025

Tell me more about

Tell me more about

Tell me more about

2530 3035 3540 4045

Late night show

Late night show

Late night show

4550 5055 55

23:00 23:00

Thursday 14th Saturday 16thFriday 15th

Play

Introduction19.00 Prime timedebate 1

20.50

Highlightsof the day

19.15 Satellitesymposium

21.50

Tell me moreabout...

20.00 Tell me moreabout...

22.20

Satellitesymposium

20.20 Late nightshow

22.40

Live

Videoson demand

eStand &Hospitality

suitesePosters

Oral comm.& clinical

videoscompetition

Focus

Programme

Home

Oral comm.

ePosters

Clinical videos

eStands

Hospitality suites

On demand

Members lounge

ADVERT

Dedicated online platform openfrom Friday 8th to Friday 22ndOctober

3 evenings with live shows from 14th to 16th October.

13

The IAO-EAO-SIdP joint meeting proposes to all partners who intend to promote their products and ser-vices many sponsorship opportunities including stands, hospitality suites, satellite symposia and hands-on sessions, digital tools and much more. Level of recognition will remain on two conditions:

Financial contribution

The sponsor’s level will be defined by the total invested contribution in both on-site and online sponsorship opportunities.

To identify the level of recognition, you need to consider:Price of the stand and eStand+ price of satellite symposium (on-site and online)+ price of hands-on sessions+ price of hospitality suite (on-site and online)+ price of other sponsorship opportunities

(on-site and online)

According to the total amount, you will be considered as:

Total invested contribution VAT excl. Sponsor’s level

From 7 600 € to 10 000 € Bronze sponsor

From 10 001 € to 20 000 € Silver sponsor

From 20 001 € to 45 000 € Gold Sponsor

From 45 001 € to 75 000 € Platinum sponsor

Over 75 000 € Diamond sponsor

EAO Loyalty

EAO Loyalty will also be taken into account for the partnership recognition and prevail on financial contribution.

New Sponsors

All new sponsors can access theBronze and Silver levels.

Even if the financial commitmentis over 20.000 €, the partner will berecognized as a Silver sponsor only.

Bronzelevel

Silverlevel

Goldlevel

Platinumlevel

Diamondlevel

After 2 consecutive years

To be recognized as a Gold sponsor,partners need to have been a Silversponsor for the last 2 consecutiveyears.

After 2 consecutive years

To reach the Platinum or Diamondlevel, partners need to have been Goldsponsors for the last 2 consecutiveyears.

A Platinum or Diamond sponsor whowould decrease to a Gold Level,would have to wait 2 consecutiveyears to be recognized again as aPlatinum or Diamond sponsor, even ifits financial investment is over 45.000 €.

Diamond and Platinum sponsorscan switch between these two levelsfrom one year to another, at anytime.

Group and sister companiesA group of companies, a holding etc., can book a big stand to host affiliate or sister companies. The group can then be considered as a Gold, Platinum or Diamond sponsor according to the level of financial investment (and if the group name and brand is eligible to Gold, Platinum or Diamond recognition, based on loyalty rules).

Even if sponsor can show different brands on your stand, only one company brand will be listed in any congress support (IAO-EAO-SIdP joint meeting app, website, preliminary programme and final programme). No other affiliate brand can be listed and/or recognized as an IAO-EAO-SIdP partner.

An exception will be made for the Diamond sponsors, subbrands will be allowed at the booth and companies will be listed separately in all congress supports in the Bronze sponsors category.

1 2

Partnership recognition

IN MILAN

14


ExhibitionThe minimum size of our booths is 8 sqm.Each 8 sqm booth can be combined with neighbouring stands to create bigger booths.

Rates

Price of stand 950 € VAT excl. per square meter

30% reduction on square meters over 35 sqm 665 € VAT excl. per additional square meter

Supplement per open angle (on 2 aisles)Open angle(s) will be offered by EAO for stands over 35 sqm 2.000 € VAT excl.

Please note that these rates include the choice between a shell-scheme booth (including panels, carpet, and signage) or a space only booth (self-build stand). Please specify your choice in your reservation form.

Stand with 0 open angle

Stand with 1 open angle

Stand with 2 open angles

Important notes The 4 meters height and the trusses are available only for stands bigger than 48 sqm. Trusses must be set back from the aisles. The maximum height for the other booths is 2.5 meters. Booth size cannot exceed 144 sqm. For island booths, no walls are allowed on any aisle side. Booths on both sides of an aisle are authorized in 2021 but only for booths bigger than 80 sqm

Examples according to the chosen stand:Examples Calculation details Open angle(s) Total price VAT excl.

1 stand of 8 sqm with 0 open angle 8 sqm x 950 € = 7.600 € 0 € 7.600 €

1 stand of 8 sqm with 1 open angle 8 sqm x 950 € = 7.600 € 2.000 € 9.600 €

1 stand of 16 sqm with 1 open angle 16 sqm x 950 € = 15.200 € 2.000 € 17.200 €

1 stand of 16 sqm with 2 open angles 16 sqm x 950 € = 15.200 € 4.000 € 19.200 €

1 stand of 48 sqm with 1 open angle

35 sqm x 950 € = 33.250 €+ 13 sqm x 665 € = 8.645 € = 41.895 € 0 € (for free) 41.895 €

1 stand of 72 sqm with 4 open angles

35 sqm x 950 € = 33.250 €+ 37 sqm x 665 € = 24.605 € = 57.855 € 0 € (for free) 57.855 €

24 sqm8sqm

8sqm

8sqm

DIGITAL

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eStands

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Company descriptionLorem ipsum dolor sit amet, consectetur adipiscing elit, sed do eiusmod tempor incididunt ut laboreet dolore magna aliqua. Ut enim ad minim veniam, quis nostrud exercitation ullamco laboris nisi utaliquip ex ea commodo consequat.

Information Information Information

Standard Premium

5 000 € 9 000 €Company information

Logo

Company’s presentation

Pictograms with social media links

Sales representative picture and contact details

2 representatives maximum

12 representatives maximum

Analytics on eStand visits sent after the event

Number of free single-used registrations (company staff only) 5 15

Virtual space

Number of downloadable PDF(s) 3 6Number of embedded video(s) 5 minutes maximum 1 3Personalized eStand design with ads and banner (1 template to follow depending the type of eStand selected)

Live chat between visitors and your sales representatives

Logo on the IAO-EAO-SIdP joint meeting 2021 digital platform homepage

During the EAO Digital Days 2020, 6 400 visits have been made in the virtual exhibition, with an average of 111 single users per eStand (500 visits on average for Premium eStands and 100 visits on average for Standard eStands).

IN MILAN

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Satellite symposia

Thursday lunch time(11:00 - 12:45)

Thursday afternoon(17:00 - 19:00)

Friday lunch time(12:45 - 13:45)

Saturday lunch time(12:45 - 13:45)

Room Gold(1 600 seats)Level 2

/BOOKED BOOKED

/

Room Como(900 seats)Level 0

28 000 €BOOKED BOOKED

26 000 €

Room Maggiore(350 seats)Level 0

24 000 € 29 000 €BOOKED

22 000 €

Room Brown 3(260 seats)Level 2

20 000 € 26 000 € / 18 000 €

Room Brown 1+2(250 seats)Level 2

20 000 € 26 000 € / 18 000 €

Room Garda(200 seats)Level 0

16 000 € / / 12 000 €

Room Amber 3+4(130 seats)Level 2

BOOKED / / 10 000 €

This year, sponsors will have the choice between 1 hour, 1 hour 45 or 2 hours sessions.

We will provide satellite sessions in 7 different rooms; however, we will keep the rule of not exceeding 3 sessions in parallel.

ProgrammeThe programme of the symposia has to be an-nounced and approved by the EAO Congress Commitee at the latest on March 12th 2021 to be included in the preliminary programme.

CateringFor the symposia at lunch time, the EAO will provi-de lunch boxes at no additional cost, for the quan-tity of 60% of the total number of seats in the room. If needed, the sponsor will be able to order more lunch boxes to the official catering company of the congress at his own expenses.

Benefits The company who organizes a symposium will have its symposium programme mentioned in the IAO-EAO-SIdP joint meeting:

CONGRESS APPWEBSITEPRELIMINARY PROGRAMMEFINAL PROGRAMME

Important noteWe kindly remind you that no sponsor may or-ganize meetings, assemblies or any other event (symposium, hands-on session etc.) in Italy, re-lated to the topics covered by the IAO-EAO-SIdP joint meeting 2021, which shall not have been reported to, and approved by the EAO before-hand. For more details, see Special conditions on page 25.A 20 000 € penalty will be applied in case of any other parallel event organized by a sponsor.

General Data Protection RegulationAccording to new General Data Protection Regulation, the spon-sors will not be able to have access to the list of delegates registe-red to their symposium or hands-on sessions. However, the spon-sors can have access to real-time online statistics per country. We will send to each sponsor a final list of participants who attended its session (not only registered) after the congress, only including the delegates who accepted to share their details with the industry. We will inform the participants that by allowing the room staff to scan their badge, they accept to give their details to the organizing sponsor.

DIGITAL

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Online satellite symposia

19:00


Friday 15th October


05 Introduction Introduction Introduction10

15

20 Highlights of the day


Highlights of the day25

30

35

40

45

50

55

20:00

05 Tell me more about

Tell me more about

Tell me more about10

15

20

25 Industry satellite symposium(30 min.)



25 000 €

30

35

40

45

50

55 Prime time debate

Prime time debate

Prime time debate

21:00

05

10

15

20

25

30

35

40

45

50

55 Industry satellite symposium(30 min.)


28 000 €


25 000 €

22:00

05

10

15

20

25 Tell me more about

Tell me more about

Tell me more about

30

35

40

45 Late night show

Late night show

Late night show

50

55

23:00

Further information about required specifications and format of the recordings will be given at a later stage.

Each sponsor will have to send the symposiums re-cording of 30 minutes (opening and closing credits included) at the latest on September 17th, 2021.

A quote from our TV production agency will be prepared upon request if the sponsor prefers using the material and staff from the studio located in Milan to record the symposium:

live broadcast to benefit from interactivity and/or vote from the audience

or the day before the broadcast

Available in the on-demand videos section until October 22ndthe day after the broadcast

Live on Channel 1 every evening before and after the Prime Time Debate

Each slot is exclusiveand reserved for one sponsor(no competition)

During the EAO Digital Days 2020, each online satellite symposia has been watched on average by 950 single viewers (75% during the live and 25% in the VOD section).

as of December 2020, subject to change

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Boost your company’s exposure and name recognition by sponsoring this exciting conference event.

Concept and AimEducational training course giving the opportunity to perform a task on your specific product and is to provide real life applications that make easier to un-derstand what is being taught.

Format2h30 sessions with small groups (limited to 30 or 40 seats) on Friday and Saturday.

1 HANDS-ON PACKAGE IS2 time slots: 9.00 - 11.30 and 14.00 - 16.30

6 sessions in parallel maximum.Time slots may change.

Technical equipment Room rental fee includes basic AV & IT equipment, tables and chairs for 30 or 40 seats.Any additional equipment, material to run the courses or special catering, expert’s honorarium will be at the sponsor’s expenses.

Set up: 2 hours the day before.Dismantling: 2 hours after the afternoon session.

EAO delegates registration managementEach hands-on course will be charged by the EAO 160 € (VAT incl.) per delegate. These fees are in-tended to cover the administrative / logistical ex-penses and to secure attendance. Registration will be made through EAO’s website.

Advertising around the Hands-onHands-course will be advertised through:

• CONGRESS APP,

• WEBSITE,

• PRELIMINARY PROGRAMME,

• FINAL PROGRAMME.

Slots and ratesAmber 1 Amber 2 Amber 5 Amber 6 Amber 7 Amber 8

FridayMORNING (9:00 - 11:30)AFTERNOON (14:00 - 16:30)

BOOKED BOOKED BOOKED9 000 € 9 000 € 9 000 €

SaturdayMORNING (9:00 - 11:30)AFTERNOON (14:00 - 16:30)

BOOKED9 000 € 9 000 € 9 000 € 9 000 € 9 000 €

Please, specify if you wish 30 or 40 seats in the reservation form.

Invite your own participants to your hands-sessions by choosing the reserved seats option for 100 € VAT excl. per participant instead of 160 € VAT incl.New

Hands-on courses

General Data Protection RegulationAccording to new General Data Protection Regulation, the sponsors will not be able to have access to the list of delegates registered to their symposium or hands-on sessions. However, the sponsors can have access to real-time online statistics per country. We will send to each sponsor a final list of partici-pants who attended its session (not only registered) after the congress, only including the delegates who accepted to share their details with the industry. We will inform the participants that by allowing the room staff to scan their badge, they accept to give their details to the organizing sponsor.

DIGITAL

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IN MILAN

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ePosters zoneCongress App

Other opportunities

Congress App

Build a win-win partnership with the IAO-EAO-SIdP joint meeting 2021 by sponsoring the congress app. Over the years, the app became an essential tool with exclusive scientific content with the aim to go paperless in the near future. According to your digital strategy, we can set up a tailor-made partnership, including an in-app gaming for delegates, exclu-sive push notifications, content and sponsors directory. Your visibility will be remarkably improved.

Exclusive tailor-made partnership ............................................................................................................... 20,000 €

LIVE ePosters zone

We expect more than 800 digital posters displayed in the ePosters zone (location to be confirmed). The posters screens and “Ask the authors” stations can be sponsored. A speci-fic set-up and service can also be organised with the technical provider for this must-see area.

Exclusive tailor-made partnership .................................................................................................................. 15,000 €

BOOKED

DIGITAL

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Other online opportunities

Menu bannersRotating clickable banner included in the platform structure, visible on all pages and with a link leading to the sponsor’s eStand or Hospitality suite.

Up to 5 companies (1 banner maximum per company)

8 000 €File to be sent at the latest on September 17th, 2021.

VOD section bannersPromotional clickable banner at the top of the on-demand videos section leading to the sponsor’s eStand or Hospitality suite.

Up to 10 companies (1 banner maximum per company)

4 000 €File to be sent at the latest on September 1st, 2020.

Online ePosters partnershipPersonalized banners and headers including the mention “in partnership with…”:

Before the event: emails (invitation, reminders, confirmation) and submission website

During the event: digital ePosters gallery, permanent interactive advert on each page and dedicated page with presentation and video (optional).

15 000 €Exclusive partnership

ADVERT

ADVERT

3 ALREADY BOOKED 2 LEFT

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General information

Schedule (to be confirmed)Set up

Monday 11th October

Tuesday 12th October

Wednesday 13th October

Diamond sponsors only12:00 - 20:00

Space only (self-build stands)8:00 - 20:00Bronze, Platinum, Gold sponsors14:00-20:00

Space only (self-build stands)& Shell scheme booths provided by EAO8:00 - 20:00

Dismantling

Saturday 16th October 16:00 - 23:59

Exhibition opening hours


Friday 15th October


8:30 - 18:00 8:30 - 18:00 8:30 - 16:00

Official languageThe official language of the congress is ENGLISH.Main sessions will be translated into Italian.

BadgesExhibitor badges will give access to the exhibition area (including lunches and coffee breaks) and to the confe-rence rooms, after the beginning of the sessions and only if they are remaining seats (priority is given to the delegates). If you wish to purchase regular delegates badges, please make a group reservation for preferential rates. Additional exhibitor badges can be purchased at 150 € VAT excl.The number of free exhibitor badges included in the spon-soring package depends on your booth package (specific rules will be applied for booths bigger than 48 sqm):

Sponsors Free exhibitor badges

Diamond 20 Please note that for the setup days, tear-resistant wrist-bands will be distri-buted to your staff, your stand builder or any other provider.

Platinum 15

Gold 10

Editors 5

Silver 5

Bronze 3

Technical exhibitor guideA technical guide will be sent to all exhibitors in Spring 2021. This guide will include all informa-tion regarding the set-up of your stand, all dead-lines and rules but also a detailed schedule. The partner will receive a personalized link to an on-line platform for all your additionnal orders (elec-tricity, furniture, AV, equipment, etc)

AccommodationEAO has officially appointed Ega worldwide as the accommodation partner for the IAO-EAO-SIdP joint meeting 2021 in Milan.

Ega worldwide offers you:• Negotiated rates for your stay in Milan• No booking fees• A dedicated team of accommodation specialists• A wide selection of hotels of all categories and styles

in the vicinity of your event and in the city center• A personalized and tailor-made service• Assistance before, on-site and after the event

For your individual bookings (less than 8 rooms per night), official hotel booking website is open. For your group bookings (from 8 rooms per night) and/or for any further assistance, do not hesitate to contact them :

Hotel reservation contactLaura Romualdi or Flaminia [email protected]

Unscheduled promotionPlease note that all promotional actions outside of the designated exhibition areas and on the conference’s perimeter are strictly forbidden. This includes distribution and/or use of promotional items such as advertisements, banners, cars, etc. We remind all partners that commercial actions and/or transactions of a commercial or business nature are prohibited on the conference area. We thank you in advance for your good judgment and collaboration. During the event, no sponsor may organize or financially support meetings, gathe-rings or any other events in the country where the congress is held, relating to the topics covered by the congress, which shall not have been reported to, and approved by, the EAO office beforehand.There is a mutual understanding that no national or international meeting (as from 100 participants), in Milan, during a time span of one month prior and one month after the IAO-EAO-SIdP joint mee-ting 2021 could be organized without the agree-ment of IAO-EAO-SIdP joint meeting committee. Social event by the Industry should be organized on any days during the congress excepted the first day of the congress (Thursday October 12th) when the IAO-EAO-SIdP Members and Faculty dinner is being held.

VenueMiCo - Milano Convention CentrePiazzale Carlo Magno, 120149 Milano, Italy

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Special conditions

Legal entityEuropean Association for Osseointegration (EAO)5 avenue du Bourgmestre E. Demunter, bte 101090 Jette - BrusselsBELGIUM

Represented by: EAO Office38 rue Croix des Petits Champs75001 ParisFRANCERepresented by Philippe Brégaint, Executive Director

General aspectsEAO holds all necessary licenses and authorizations, according to applicable laws and regulations, for the event organization and agrees not to perform any act or service that may damage the Sponsor name or re-putation.The Sponsor explicitly agrees:• To have knowledge of the IAO-EAO-SIdP joint mee-

ting 2021 Scientific Programme. EAO shall inform the Sponsor at a reasonable time of any important change or update in the scientific programme.

• To respect all the guidelines indicated in this contract and in the EAO documents such as the sponsorship brochure and exhibitor technical guide (to be issued in Spring 2021) and to follow the rules of common sense. Additional scientific events organized by the Spon-

sor should not interfere with the official IAO-EAO-SIdP joint meeting 2021. There is a mutual unders-tanding that no national or international meeting (as from 100 participants), during a time span of one month prior and one month after the IAO-EAO-SIdP joint meeting 2021 could be organized without the agreement of IAO-EAO-SIdP joint meeting 2021 Committee.

During the event, no sponsor may organize meetings, assemblies or any other events, related to the topics covered by the IAO-EAO-SIdP joint meeting 2021, which shall not have been reported to, and approved by, the EAO beforehand. This limitation shall only ap-ply to meetings concerning same educational topics. A 20 000€ penalty will be applied in case of any other parallel event organized by a sponsor.

Payment conditions

Diamond & Platinum Gold, Silver, Bronze

60% deposit at the time of reservation

40% before July 6th 2021(100 days before the first day of the congress)

60% deposit at the time of reservation

40% before July 6th 2021(100 days before the first day of the congress)

CancellationAll cancellations will have to be sent by e-mail and addressed to EAO Office: [email protected] case of cancellation between the signature of the re-servation form and 130 days before the event, the EAO will keep the deposit(s) of 60% of the total amount. If the first deposit has not been paid when the cancellation occurs, cancellation fees will be applied. The amount of the can-cellation fees will be equal to 60 % of the total amount. For any cancellation received in less than 130 days before the event, the cancellation fees will be equal to 100 % of the total due amount.The obligations contained in the sponsors agreement hereafter called the agreement shall not be applicable or shall be suspended if their execution becomes impossible due to a case of force majeure or a fortuitous event.Shall be deemed as case a force majeure any unpredic-table, irresistible and outside event of one of the Parties, preventing it from performing partially or totally its obli-gations arising of this agreement such (this list is not ex-haustive):• Strikes, locks-outs, or any other labour dispute to a third

party of one of the Parties affecting the performance of the services necessary for the good organization of the event,

• Barricades, war, volcanic eruption, fire, explosion, storm, earthquake, closure of the borders, the sudden change of the conditions required to enter a country, an act of go-vernment or some prohibitions promulgated by the go-vernmental authorities of the country of departure and/or the host country, atomic and nuclear risks,

• Refusal of the public authorities to deliver authorizations necessary for the holding of the event (unless such refu-sal is a consequence of EAO’s negligence), the attacks, the acts of terrorism, sabotage, or consequences of any measures taken by the authority concerned, as a precau-tionary measure, to avoid such events, as well as any wit-hdrawal of administrative authorization in connection to these same causes,

• Any technical or electric major damage or the other na-ture affecting the good development of the event, unless the technical or electric major damage is resulting from EAO acts or omissions or negligent or unlawful conduct,

• Acts of hostility such as bacteriological, viral or chemical, case of epizootic disease/SARS bird flu, such as H1N1 flu or the withdrawal of an administrative authorization on sanitary grounds.

In case of force majeure forcing the organizer to cancel the event, and lacking the possibility of deferment of such event, the Agreement will be automatically terminating without any compensation of any kind whatsoever being due. The EAO shall definitively keep the down payments already paid (dependent on the actual payment condi-tions) and he shall not be held liable for this cancellation except for the few cases specified above.However, if the said force majeure is covered by the can-cellation policy subscribed by the organizer, the EAO, af-ter reimbursement of the expenses by the insurance, will make its best efforts to refund the sponsor based on the funds available and for an amount which cannot exceed the down payment already paid by the Sponsor without any other compensation of any kind.

Special conditions prevail on General Terms and Conditions

24


Chapter 1General Terms Section 1.1An « applicant » is defined as one who is interested in participating to the event, and -who applied in order to participate. A « participant » is defined as any applicant admitted by the EAO to participate to the event. The « EAO » is the association who initiated the Event. Section 1.2Companies or a company designated, willing to exhibit or organize a session agree unreservedly and undertake to comply with these gene-ral terms, the regulation of the hosting location which applies to them and which they acknowledge, as well as more generally, the regulation including security regulation, applicable to events organized in Italy. They agree to all new provisions imposed by third parties or caused by third parties or exceptional circumstances or in the interest of the event which the EAO reserves the right to notify, even verbally.Section 1.3The EAO sets the location, the duration, the opening hours and closing hours of the event, the price of stands/locations, that of admissions, as well as the closing date for registration. He is the only one who deter-mines the types of individuals or companies admitted to exhibit and/or visit the event as well as the list of products or services presented.

Chapter 2Application and AdmissionSection 2.1Excluding any other, the application request is realized by way of the of-ficial form established by the EAO duly signed if applicable, completed with additional required documents. Neither a request for being sent a registration form, nor its mailing, nor the cashing of a registration cheque shall be considered as an application.Section 2.2The EAO processes application and rules on admissions. Admission beco-mes only effective after written confirmation to the participant.Section 2.3In case of rejection, the EAO is not required to give grounds for his deci-sion which shall be notified to the applicant. On no account, the rejec-ted applicant shall claim any compensation whatsoever concerning this matter and in particular by claiming that his admission was solicited by the EAO. He shall not either use the correspondence exchanged between him and the EAO or the cashing of the amount of the reservation or even the publication of his name on any list as proof of his admission. Rejec-tion of admission shall not give rise to the payment of any compensation other than the reimbursement of the amounts paid to the EAO.Section 2.4In any case, admission of application files shall be subject to the availabi-lities offered by the Event. Section 2.5Any admission binds definitively and irrevocably the participant who then becomes liable of the entire amount of the sums described in chap-ter 3. Section 2.6Admission application subscriptions as well as admissions imply confor-mity of the applicant to the provisions of these regulations and the spe-cial regulations inserted in the exhibitor technical guide as well as the security and police measures which would be prescribed by the autho-rities as well as the Administration. Any breach of these regulations or of the special regulations may entail immediate, temporary or final ex-clusion of the participant, without any compensation or reimbursement of the amounts paid and without prejudice to legal actions which may be brought against him provided that the participant was notified (even verbally) and given an appropriate period of time to remedy the breach.Section 2.7Any subscription by the applicant of an admission application is deemed to be a waiver of all other general/specific terms of purchase or any addi-tional or dispensatory document offered by the latter.Section 2.8The admission certificate issued by the EAO to participants is nominative and shall not be transferred. Participants are strictly forbidden, except with written authorization of the EAO, to transfer, sublet or share for free or for a fee all or part of their location. They are also strictly forbidden to rent within the hosting site a surface other than the one offered by the EAO. Section 2,9One company can not book more than one stand.

Chapter 3Booking FeesSection 3.1A down payment of 60% of the total amount is due by the participant from the date of the admission; the rest of the payment is due no later than 100 days before the event, if not agreed otherwise between the par-ticipant and the EAO.. Failing that payment within 30 days following the issuance of the corres-ponding invoice, late charges shall be immediately payable. Their rate is set to three times the applicable legal interest at the date of payment, these charges being payable the day following the planned date of pay-ment, pursuant to section L441-6 of the Commercial Law Code [Code du Commerce].For any reservation request sent less than 90 days before the Event, the entire amount is due on reservation subject to admission.Section 3.2In case of non-payment of the down payment and/or the payment of the rest of amount at the specified dates of payment and if EAO has notified the participant and given him ten (10) days to cure the breach without receiving any payment in this curing period, the EAO will be able to ter-minate at any moment, without prior nor formal notice the participant’s reservation, the due amounts remaining irrevocably earned by the EAO, the latter being thus able to dispose as he sees fit of the location or the room in question which he shall market towards a third person. Chapter 4Conditions of TerminationSection 4.1In case of termination, on whatever ground, by a participant more than 130 days before the first day of the event, the EAO keeps as compensation the amount of the payments that were done up to that moment (or due if the down payment has not been paid at this date). If termination occurs on the 130th day or less than 130 days before the first day of the event, the down payments according to payment schedule in special conditions due shall be kept as termination compensation.Section 4.2Any request for reduction of the space already booked shall be expressly approved by the EAO and shall then be considered as a partial cancella-tion which entails charges born by the participant in the following man-ner: 40% on the price of the space initially reserved in case of a partial can-cellation more than 130 days before the first day of the event and 100% on the price of the space initially booked in case of a partial cancellation less than 130 days before the first day of the event.Section 4.3It is up to the participant to subscribe to any insurance he shall consi-der necessary in order to cover any possible unavailability which could prevent him from participating to the Event. Section 4.4In case of force majeure forcing the organizer to cancel the event, and lacking the possibility of deferment of such event, the Agreement will be automatically terminating without any compensation of any kind what-soever being due. The latest shall definitively keep the down payments already paid and he shall not be held liable for this cancellation.However, if the said force majeure is covered by the cancellation policy subscribed by the organizer, the later, after reimbursement of the ex-penses by the insurance, will make its best efforts to refund the sponsors based on the funds available and for an amount which cannot exceed the down payment already paid by the Sponsor without any other compen-sation of any kind.

Chapter 5Attribution of Locations Section 5.1The EAO determines the map of the event and proceeds to the distribu-tion of the locations and admission does not confer any right of use of a fixed location for the participant. Section 5.2The map of the exhibition and the schedules of sessions are determined by the EAO who distributes the locations in the order of reservations, ta-king into account as far as possible the wishes expressed by the partici-pants.Section 5.3The EAO reserves the right to modify, any time he shall considered useful in the interest of the event, the disposition of surfaces, the map of the exhibition as well as the schedule of sessions. No reserve shall be allowed from the participants. If the modification concerns the granted surface area, there shall only be a discount in proportion with the price of the stand.

Terms & Conditions of the Contract

25

Section 5.4The EAO shall not be held liable for mild differences which could be noted between the numbers indicated and the real dimensions of the location, nor for modifications which could occur in the environment of the stands (modification of neighboring stands, reconfiguration of the aisles...) as re-gistrations are being recorded. Chapter 6Installation and compliance of the standsSection 6.1The participant undertakes to comply with all the regulations, standards and technical and security specifications applicable to the Event.Section 6.2The installations of the stands shall not exceed 2,50m high. Concerning particular adjustments outside of the standards of weight or height, a special authorization request shall be sent to EAO office no later than 60 days before the date of the event.More details and exceptions will be specified in the exhibitor technical guide.Section 6.3If the EAO wishes to know the fitting out and decoration planned by the participant who is exhibiting, a detailed map may be requested upon the latter by the EAO.The participants shall comply with the instructions of the hosting loca-tion and of the EAO, for the regulation of entries and exits of goods and in particular, concerning vehicles of all kinds within the walls of the ins-titution.Section 6.4The participants, or their principals, must have finished setting up their stand at the date and time set by the EAO, after which time and date, no packaging, material, transportation vehicle, exterior contractors, shall be, under any reason whatsoever and regardless of whatever damage it can cause to the participant, access, be kept, or remain on the site of the event.Section 6.5The setup of the stands shall not, under any circumstance, damage or modify permanent installations of the exhibition site and it shall not im-pair the convenience or the security of other participants and of the vi-sitors.Section 6.6The particular decoration of stands/locations is done by the participants and under their responsibility. It must, in any case, fit with the general decorations of the event, the visibility of neighboring stands and the pos-sible stipulations of the particular regulation and/or of the exhibitor tech-nical guide on that subject.Section 6.7In the closed exhibition spaces, all used materials, curtains and carpeting included, shall comply with the security regulations against fire hazard, the EAO reserving, at all times, the right to have removed or destroyed any material or any installation which would not comply with these re-gulations.Section 6.8The EAO further reserves the right to make remove or modify those instal-lations which would damage the general aspect and/or the image of the event, hinder the neighboring participants or the visitors, or who would not comply with the particular maps or plans previously submitted. The EAO will first ask the participant to make the required change in a given time and a third-party will intervene only if it is not done.Section 6.9The participant shall be present at his stand during the visit of the se-curity services and shall comply, throughout the entire event, with the security measures imposed by Public Authorities or decided by the EAO.

Chapter 7Occupation and use of the standsSection 7.1It is expressly forbidden to transfer, to sublet, to exchange, for free or for a fee, all or part of the location attributed by the EAO.The attributed locations shall be occupied by the participant at the ope-ning time and day of the event. Failing that, they shall be deemed avai-lable and shall be liable to receive a new assignment without the failing participant being able to claim any compensation or any reimbursement whatsoever. The stands shall, during opening hours, be constantly occu-pied by a representative of the participant.

Section 7.2Except if given prior written authorisation by the EAO, the participant shall not present on his location other materials, products or services than those which are listed in the admission request and correspon-ding to the list of the products or services established by the EAO. Ex-

cept as otherwise expressly stipulated, the presentation and offer of se-cond-hand materials are absolutely forbidden.Section 7.3The participant shall not, under any form whatsoever, present products and services nor make advertisement for non participating companies and contractors, unless prior written authorisation given by the EAO.Section 7.4The appearance of the stands shall remain impeccable all throughout the event, the cleaning of each stand, at the participant’s expense, shall be done each day and finished for the opening of the event to the public.Section 7.5No sponsor or exhibitor shall, during the time of the Event, organize or promote meetings, gatherings or other events on the themes of the Convention. No sponsor or exhibitor shall organize a month before and/or after pre- or post-convention classes, workshops or symposia in Italy and as from 100 participants. No sponsor or exhibitor shall organized parties on the day of the Events official dinner.Section 7.6Sales for the purchaser’s personal use of promotional objects are allowed provided that the unit value of the object sold does not exceed 80 € TTC (tax included) pursuant to Decree n° 2006-768 of June 29th, 2006 and section L762-2 of the Commercial Law Code (code de commerce). Chapter 8Access to the eventSection 8.1No one can be admitted within the walls of the event without presen-ting a title issued or admitted by the EAO. Some “participant passes”, or badges, giving the right of access to the event are, under the conditions determined by the EAO, issued to participants. Invitation cards for indivi-duals or companies which they wish to invite are, under conditions deter-mined by the EAO, issued to participants.Section 8.2The EAO reserves the right to forbid admission or to have expelled any individual, visitor or participant, whose presence or behaviour would be detrimental to the security, the peacefulness or the image of the event. Chapter 9Contact and communication with the publicSection 9.1The EAO has the exclusive right to write, publish and distribute, for pay-ment or not, the catalogue of the event. He may transfer all or part of this right as well as the advertisement included in this catalogue. The information necessary to write this catalogue shall be provided by the participants under their responsibility and under penalty of non insertion, within the time set by the EAO.Section 9.2The participant expressly waives all remedies, both against the EAO and the producers or distributors, as to the distribution, for event’s necessi-ties, in Italy and abroad, by television, video document or any other media (books, booklets), of his image, that of his stand, of his signage, his brand, his staff, his products or his services and indemnifies the EAO of all reme-dies of his employees, subcontractors and co-contractors, undertaking in advance to impose upon them this obligation. Participants who would not agree in advance on this obligation will have to notify EAO in writing at any time but at least three months before the congress..Section 9.3The EAO reserves the exclusive right to post within the walls of the site hosting the event. The participant shall therefore only use, inside his stand only, the posters and signs of his own company, excluding any others and within the limits of the instructions related to general decoration.Section 9.4The minutes, catalogues, prints, gratuities or objects of any kind, may only be distributed by the participants at their booked stand/location. No prospectus related to products which are not exhibited may be distri-buted without written authorisation of the EAO.Section 9.5The distribution or sale of newspapers, periodicals, prospectus, lotte-ry tickets, signs, participation coupons, surveys, even if it is related to a charity or charity event, are allowed only on the participant’s booth, in his hospitality suite, in his symposium’s room or in his hands-on sessions’ room. It is forbidden in the other locations of the event and its immediate surroundings, unless exemption given by the EAO.Section 9.6Any advertisement with light or sound, and all animations, shows, or de-monstrations liable to give rise to crowd gatherings in the aisles, must receive prior agreement from the EAO who can cancel the authorization which may have been previously given, in case the perception of the rea-lity is different from the approved project and if a third-party complains.


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Section 9.7Advertisement spoken aloud and recruitment, in whatever form and manner, are strictly forbidden. The participants shall not in any circums-tances block the aisles or encroach on them, except upon written and prior exceptional authorization by the EAO.Section 9.8The participants shall scrupulously make sure to inform the public loyally of the qualities, prices, sales conditions and guarantees of their products or services, fully, objectively and in compliance with the regulations. They shall not make any advertisement or any action whatsoever liable to mis-represent or constitute unfair competition. Section 9.9The participants undertake to only present products, services or mate-rials, in compliance with French of European regulations, unless, if appli-cable, their non-compliance is clearly indicated, by means of a sign. They are entirely liable for them towards third parties, the EAO shall bear no liability whatsoever for them.Section 9.10It is up to each participant to fulfil, every time it is necessary to do so, the formalities which are required for his participation to the event, in parti-cular, concerning work regulations, concerning customs for materials or products from abroad, concerning hygiene for food products and animal species. The EAO shall not, at any time, be liable for difficulties arising therefrom.

Chapter 10Intellectual Property and various rightsSection 10.1The participant must take care by himself of the intellectual protection of materials, products and services which he exhibits (patents, brands, models…), pursuant to the legal and statutory dispositions in force. These measures shall be taken before the presentation of the materials, pro-ducts or services, as the EAO shall not accept any liability on this subject, in particular in case of a litigation with an other participant or visitor.Section 10.2The participants shall deal directly with the relevant administration if they use music inside the event, even for simple demonstrations of sound ma-terials, the EAO accepting no liability for this matter.Section 10.3Photography or filming may be allowed, upon written authorization of the EAO, within the walls of the event. A print of all the photographs or film shall be given to the EAO within fifteen days following the closing of the event. This authorization shall be withdrawn at all times, only for listed and valid reasons.Section 10.4Photography or filming by visitors may be forbidden by the EAO.Section 10.5The photography of certain objects in stands may be forbidden upon the participants’ expedition and request. Chapter 11InsurancesSection 11.1The participant undertakes to subscribe to a third-party liability insurance policy covering any damages caused to third parties on account of his own liability (including that of his employees, contributors and casual employees of any kind), the said insurance policy shall include a section on «tenant’s risks».The participant also undertakes to subscribe to insurance policies neces-sary to cover all damages (losses, thefts, damages...) incurred by the ma-terial which he has custody of (presented objects and more generally all movable elements or other which he has custody of), with waiver of any remedy on behalf of the participant and his insurers towards the EAO and his insurers. The EAO is deemed not to be liable, in particular concerning loss, theft and damages whatsoever of the aforementioned material.Section 11.2The participant shall show proof of subscription to such policies, upon confirmation of his subscription, by presenting certificates within 15 days following such subscription. Chapter 12Dismantling stands at the end of the exhibitionSection 12.1The participant, or his duly accredited representatives, shall be present at his stand from the beginning of the dismantling until total emptying of the stand.Section 12.2The emptying of stands, goods, items and particular decorations, as well as residual waste of materials having been used for the decoration of the

stands shall be done by the participants within the time and hours gi-ven by the EAO. After this time, the EAO may have the objects carried into a furniture depository of his choice at the participant’s own expenses and own risks without being held liable to partial or total deteriorations or losses.Section 12.3The participants will let the locations, settings, materials at their disposal in the same condition in which they will have found them. All deterio-rations caused by their installations or goods, either to the material, or the building, or to the occupied floor, shall be assessed by the technical services of the EAO and born by the liable participants.

Chapter 13Various ProvisionsSection 13.1The EAO shall not be held liable for too low a number of registered Dele-gates or for any lack of interest for the entire event.Section 13.2Any breach of the provisions of this regulation, of any possible particular additional regulation, or of the specifications of the exhibitor technical guide prescribed by the EAO, can, without prejudice to all other legal ac-tions, give rise, with the help of the police if needed, to the immediate closing down of the stand of the offending participant and to his exclu-sion, provided that the EAO has given the participant notice and granted a necessary period, that could itself be decreed to EAO, to cure the breach and if the participant did not cure the breach within this curing period.It is particularly the case for default of insurance, non-compliance of the layout, non-compliance of the security rules, non-occupation of the stand, presentation of products which do not comply with those listed in the admission request, etc.Under such circumstances, the amount paid as to the participant’s re-gistration is kept by the EAO, without any prejudice to the payment of the rest of the price, of any due sum remaining or of any other damages. Section 13.3 Any financial request about the event shall be made to the EAO directly by the participant and not through a third-party (PCO, external auditor etc.).Section 13.4The EAO shall have the right to rule on all cases not provided by these regulations. All decisions taken by the EAO will be final and immediately binding.Anytime it will be possible, the EAO commits itself to discuss with the participant in order to find an agreement together.Section 13.5The applicable law for this contract is French Law; in case of litigation, only the Trade Court of Paris [Tribunal de commerce de Paris] shall have jurisdiction. Section 13.6Possible construction difficulties of this General Regulation in another language shall be solved by reference to the meaning of the French Ver-sion of the General Terms [Conditions générales]. Section 13.7The participant shall be solely liable for any tax/contribution which he would be liable for concerning his participation to the event and inclu-ding the tax mentioned by section L541-10-1 of the Code of Environment [Code de l’environnement] related to the documentation he is distribu-ting at the event.


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Philippe BrégaintEAO OfficeExecutive [email protected] Line: +33 (0)1 42 36 62 20Mobile Phone: +33 (0)6 64 85 11 91

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