7/29/2019 Microsoft Word - JD Assistant Operations Manager Seafreight Projects Dept

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JOB DESCRIPTION

OPERATIONS MANAGER SEAFREIGHT & PROJECTS DEPARTMENT

LOCATION: Moerdijk (NL) DEPARTMENT: Seafreight Projects Department

REPORTS TO: Ronald Verkaik

SUPERVISORY RESPONSIBILITIES: Shipping Operators

PURPOSE: To develop shipping related activities

ESSENTIAL DUTIES & RESPONSIBILITIES:

The primary duties and responsibilities are outlined below and relate to the following projectsand shipping related activities:

Special Projects

- Commercial Activity

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Maintain and develop commercial activity with nominated clients, saidnominated clients to be agreed between the ALS Operations Manager and theBranch Manager

- Assist other Commercial colleagues with any inquiries received relating toSeafreight, Break Bulk and Project inquiries.

- Discuss any new Special Project inquiries, that meet the Special Projectscriteria, received directly to Moerdijk office - Operations Manager and theBranch Manage and agree on who will be responsible for responding to andfollowing up said inquiries,

- Determine project needs, identify suitable vessel and obtain prices/quotations

- Hire or charter (whole or part) river and seagoing ships and barges or aircraft

-Operational Activity

- Assist ALS colleagues in relation to operational activities pertaining toSeafreight, Special Projects, offering guidance, advice and expertise ensuringthat operators fulfil all requirements expected and required of the Projectbeing worked on.

- Undertake operational activities relating to shipping activities directly relatingto Special Projects and / or other customer bookings / orders.

- Vessel Chartering

- Maintain and develop relationships with agreed ship-owners

- Monitor and evaluate potential ship-owners that could be of benefit to ALS

Group, working in liaison with the Operations Manager.- Assist colleagues with the sourcing of Charter, Part Charter and Break Bulk

prices for inquiries.

- Senior Manager Projects and Shipping will check and approve any Charter /Part Charter agreements and be responsible for approving insurancearrangements on said Charter / Part Charter agreements

- Monitor, check and verify other colleagues prices and costs on any charters,part-charters and break-bulk inquiries that they deal with.

Shipping Related Activities

7/29/2019 Microsoft Word - JD Assistant Operations Manager Seafreight Projects Dept

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Develop Relationship and Opportunities with Conventional Shipping Lines

- To develop existing relationships with shipping lines and develop and buildnew relationships with other lines not currently working with ALS

- Obtain competitive shipping rates direct with shipping lines and reduce ALSreliance on Ship Agents and General Forwarders

- Work with other ALS Offices, and colleagues within ALS, to develop and

increase the level of business placed with shipping lines- Diversify the business activities of ALS with Shipping Lines; i.e. Bulk

Shipments, Bulk Cargo

Develop other Shipping related activities

- To provide ALS Senior Management with opportunities pertaining to shippingrelated activities having conducted a feasibility study and provided financialproposals relating to said activities such that ALS can develop other shippingrelated activities such as Ships Agency, Liner Agency, Port Agency

- Port Agency requires the administration of functions required by the vessel(typically using Inst. Chartered Shipbrokers tariffs)

Financial control

- Carry out credit control in all aspects of special projects and shipping activitiesundertaken

- Raise sales invoices and process purchase invoices relating to activitiesundertaken as Senior Manager of the Department and to monitor thoseactivities of staff reporting to the Branch Manager.

- Prepare jointly with Operations Manager forecast for inclusion into ALS budget

OTHER DUTIES & RESPONSIBILITIES:

- Develop the skill set within and the ALS Group through offering advice,guidance and training in relation to matters pertaining to Special Projects andShipping related activities.

COMPETENCIES NEEDED:

Excellent operational, management, and knowledge in all matters relating to vesselChartering and Break Bulk shipping with an in depth knowledge of port operations andships agency.

Excellent project management capability, involving negotiating skills, the management ofdiverse work groups and financial acumen

Knowledge of Customs formalities

Willingness to be a team player, showing loyalty and commitment to members of the

shipping department and other ALS colleagues and offices, with the desire to developand train other colleagues in all aspects of shipping and chartering.

Good Communicator with excellent IT skills and ability.

Able to work to deadlines and with high attention to detail.

Languages preferred: English and French

Agreed by job holder: Approved by:

November 2012