microsoft ® word 2010 core skills lesson 6: getting ready to print courseware #: 3240 microsoft...
TRANSCRIPT
Microsoft®
Word 2010Core
Skills
Lesson 6: Getting Ready to Print
Courseware #: 3240
Microsoft Office Word 2010
Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 2
Lesson 6 Objectives
• check the spelling • check the grammar • check for contextual
text errors • use AutoCorrect
• add comments for review
• preview the document• print the document
Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 3
Proofing Your Document
• Always proof for spelling or grammatical mistakes, contextual errors, or repetitive text
– Word not in dictionary for Word.– Grammar or structure error in sentence.– Possible contextual text error.
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Word 2010Core
Skills
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Checking the Spelling and Grammar
• Spelling– Checks for incorrect spelling, duplicate words, and incorrect capitalization
• Grammar – Uses natural language to detect grammatical errors or weak writing style
• Works in background to check for mistakes as you type• To activate Spelling and Grammar feature:
– On Review tab, in Proofing group, click Spelling & Grammar, or– press F7
• Errors display in Spelling and Grammar dialog box with same color as in document
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Word 2010Core
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Checking the Spelling and Grammar
Not in Dictionary Displays misspelled word, grammatical or contextual error.
Suggestions Displays list of suggestions for misspelled word
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Word 2010Core
Skills
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Checking the Spelling and Grammar
Ignore Once Ignore this occurrence, but continue to find other occurrences.
Ignore All Ignore all occurrences of words with this spelling.
Add to Dictionary Add word to custom dictionary.
Change Change occurrence with selected word in Suggestions box.
Change All Change all words to selected word in Suggestions box.
AutoCorrect Add item to AutoCorrect list for automatic correction.
Check grammar Choose to check grammar at same time as spelling.
Options Choose how spelling and grammar options should work.
Undo Undo spelling or grammatical change recently made.
Undo Edit Undo spelling or grammatical change recently made.
Resume Continue after making change directly in Not in Dictionary box.
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Checking the Spelling and Grammar [Rule] box Displays why text marked with
green wavy line.
Suggestions Provides list of suggestions on how to correct error.
Ignore Once Ignore occurrence and show other occurrences with same error.
Ignore Rule Ignore rule for entire document.
Next Sentence Move to next sentence containing error.
Change Change noted error with highlighted option in Suggestions box.
Explain Provides explanation for error and how to correct it.
Options How spelling or grammar options to work.
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Word 2010Core
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Checking the Spelling and Grammar
• Words with same sound, but different spellings and meanings• Appear in blue text in Spelling and Grammar dialog box
– same color as wavy line in document
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Word 2010Core
Skills
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Using AutoCorrect
• Word automatically corrects common spelling, punctuation and capitalization errors as you type
• Can also use AutoCorrect to expand abbreviated words or create specific symbols
• To access AutoCorrect option, click File tab, click Options, and in Proofing category, click AutoCorrect Options
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Word 2010Core
Skills
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Using AutoCorrect
• First five options help concentrate on entering text, not how you enter it• Use Exceptions where AutoCorrect not to change based on rules
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Word 2010Core
Skills
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Using AutoCorrect
Replace Enter text to replace with item in With box.
With Enter replacement for entry in Replace box.
Add Click to add new item to list.
Delete Delete item from list.
Automatically use suggestions from the spelling checker
Have Word provide suggestions when it finds “incorrect” spelling first, and then look in list of AutoCorrect replacement items.
• When you make error and press Spacebar, Word replaces automatically• Click AutoCorrect Options below item to display choices
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Word 2010Core
Skills
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Using Comments
• Insert in balloon objects – Identifies who made comment – Can move from one comment to
next
• Display on screen– Change print – options for hard copy
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Preparing to Print
• Preview for overall page layout in Backstage• Select print options• Document appears as when printed• To preview or print document:
– Click File tab and click Print, or– press Ctrl+P
• Use status bar to zoom in or out
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Word 2010Core
Skills
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Preparing to Print
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Word 2010Core
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Preparing to PrintPrint Click to print using options set.
Copies Specify number of copies to print.
Printer Indicates which printer is active.
Print All Pages Set print options.
Pages #-# Only these pages#,#,# Only the pages specified-# From page 1 to the specified page#- From this page to the last pages#-s# From this section to this section
Print on Both Sides Set double-sided option
Collated Set how multiple copies printed.
Portrait Orientation Change orientation here.
Letter Change paper size.
Normal Margins Change margins.
1 Page per Sheet Set how many pages print on each sheet.
Page Setup Make other page layout changes to document.
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Word 2010Core
Skills
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Summary of Lesson 6
• check the spelling • check the grammar • check for contextual text
errors • use AutoCorrect
• add comments for review
• preview the document• print the document
Microsoft®
Word 2010Core
Skills
© CCI Learning Solutions Inc. 17
Review Questions
1. Explain the difference between spelling errors, grammatical errors, and contextual text errors.
2. Explain how you could use the AutoCorrect feature to help with entering text characters.
3. When might you add comments to a document?
4. Discuss why you might want to preview the document before printing.
5. Give examples of why you might want to change the print options for a document.